REQUEST FOR PROPOSAL OF APPOINTMENT OF AGENCY FOR EVENT MANAGEMENT OF LOKOTSAV 2025

Amount

STAGE, BACKDROP, GATES

Stage for Cultural performances - ( 80’x 50’ x 4’ feet) ( L x B x H) Suitable and durable material as per the requirement of the design/component.

Theme -based Stage Backdrop Set (2/3-Dimensional) (80’x15’x 40’ feet) (L x B x H) As details mentioned in tender

Main Entrance Gate (3- Dimensional) Suitable and durable material as per the requirement of the design /component.

Side Entrance Gate ( 3 - Dimensional) Suitable and durable material as per the requirement of the design /component.

Green Room (with facilities) 02nos for Gents and 02 nos for Ladies Suitable and durable material with doors as per the requirement of component

STAGE LIGHTS

Special Main stage lights PAR 64 (Narrow Beam PAR can) controlled by dimmer pack Industry standard

LED PAR Light (10 Watts) Industry standard

Haze Smoke Machines Industry standard

Sharpy Moving Beam Industry standard

Moving Head LED Wash Industry standard

Halogen Lamp (1000watt) Industry standard

LED Audience Light (200 watts each) Industry standard

C-type Truss (for stage lights) Dimension of Stage/backdrop (80'x50x40 feet) Industry standard

Street light 1000 watts Industry standard

Profile Spots Industry standard

Light Mixer (Min 512 Channels DMX) Branded/Industry Standard

Light Operator/ Specialist Expert in the field

LED PAR Lights for Entrance Gates PAR lights with colouring shades

SOUND SYSTEM

Monitors (Min 650 watts) JBL/DAS/EV or equivalent

Line Array(1600 watts each) JBL/DAS/EV or equivalent

Sub Bass (2500 watts each) JBL/DAS/EV or equivalent

Microphone (SM-57 & SM-58) Shure/AKG/ Sennheiser or equivalent)

Condenser Microphone instrument Shure/AKG/ Sennheiser or equivalent)

Lapel Microphone Shure/AKG/ Sennheiser or equivalent)

Wireless Microphone (for musical instruments) Shure/AKG/ Sennheiser or equivalent)

Boundary Microphone Shure/AKG/ Sennheiser or equivalent)

Podium Microphone Shure/AKG/ Sennheiser or equivalent)

48 Channel Sound Digital Mixer Industry standard

Sound Engineer/Operator Expert in the field

Microphone Stand (20 big-size / 20 small-size) Standard

Cordless Microphone Industry standard

Tent for console/ control unit Standard

Electronic funnel/horn system (for PA system for Public emergency announcement) 10 Electronic funnel/Horns 60W to be installed in various location at the festival site and the amplifier to drive the funnel/horn reflectors with microphone to be placed in office stall

GENSET

Diesel Genset (for stage lights) 125 KVA

Diesel Genset (for stage lights) 60 KVA

Diesel Genset (for stage sound) 125 KVA

Diesel Genset (for food zone & lights in open area) 250 KVA (12 hrs. running shifts)

STALLS Octanorm Stalls -along with 02 tables, 02 plastic chairs, 02 LED bulbs and carpet on the floor

Size : 2m x 2m x 8 feet ( LxBxH)

Size : 3m x 2m x 8 feet ( LxBxH)

Tin Sheet Stalls (Food stall) with seating lounge along with 02 tables, 02 plastic chairs, 02 LED bulbs and carpet on the floor (size 3m x 3m x 8 ft height - LXBXH) Painted Tin sheets to be used for Serving food stall.Floor to be levelled and covered with Cement Pavers. Necessary fire & safety norms shall be adhered to while making such a provision. N.B. Attached space to be provided on rear side of the stall for using gas/stove for food vendors)

PANDAL / MARQUEE TENT / GERMAN HANGER With tin sheet covering on top and fire retardant decorative cloth inside the roof (white) along with frills on the border of pandal and covering of poles with cloth and thick carpet on the floor.The pandal shall be elevated in the middle and have slopes on either side Tin sheets, Metal pole, channels, fire retardant cloth, floor carpet. Centre height of pandal shall be min.17 feet and sides height min. 11 feet.

Pandal (with carpet) approx. 6000 sq. mtr

Aluminium Marquee Tent / German Hanger ( Pavilion) Approx. 4000 sq. mtr (Height -7 Meter Side Height -5 meter with carpet) Industry standard Tent material

Buffet Pandal (with carpet & 08 nos. celling fan) (Size 15mtrs x 5 mtrs x 15 ft - LxBxH) Fully covered with tin sheets on top, white decorative cloth inside the roof with proper ventilation and enclosure from all the side with entry/ exit doors.

Buffet Kitchen (Size 15mtrs x 6 mtrs x 15 ft - LxBxH) Fully covered with tin sheets on top, with proper ventilation and enclosure from all the side with entry/ exit doors. Floor to be levelled and covered with cement pavers,metal racks/ shelves for storing food item materials 6nos with kitchen platform of khadappa and with 2 nos of soak pits

Serving food Kitchen (Goan Food vendors Size 15mtrs x 6 mtrs x 15 ft - LxBxH) Fully covered with tin sheets on top, with proper ventilation and enclosure from all the side with entry/ exit doors. Floor to be levelled and covered with cement pavers metal racks/ shelves for storing food item materials 6nos with kitchen platform of khadappa and with 2 nos of soak pits

Serving food Kitchen (Non Goan Food vendors Size 15mtrs x 6 mtrs x 15 ft - LxBxH) Fully covered with tin sheets on top, with proper ventilation and enclosure from all the side with entry/ exit doors. Floor to be levelled and covered with cement pavers metal racks/ shelves for storing food item materials 6nos with kitchen platform of khadappa and with 2 nos of soak pits

Utensil cleaning area - Construction, pits for waste water fumigation and paste control spray behind Food zone area. Fully covered with tin sheets on top, white decorative cloth inside the roof with proper ventilation and enclosure from all the side with entry/ exit doors.

DÉCOR / STREET ILLUMINATION

Street/Site Ambience illumination of trees and street lights along the road side from ESG point to Miramar Circle - approx 1.5 kms Decorative lights, serials lights, other suitable lights etc.

Theme specific 3- dimensional décor with illumination (at Miramar Circle, Diwja circle, KTC circle) Grand and attractive three dimensional props specific to the theme of the festival with appropriate lights

Street Publicity Posters (Regular size) (printed on eco friendly material. (from Diwja circle to Miramar circle street) Posters to be designed and installed on street lamp posts prior to the festival, with festival name and publicity content.

Parking board, signage general branding (Glow sign board) Size 2ft x 2 ft

GENERAL LIGHTS/ FANS

LED lights with power supply in the pandals/tent equally distributed Sufficient Watts lights LED

Halogen 1000 watts

Ceiling Fans/Side Mounted Fans to be equally distributed in passages of pandal/tent

Pedestal fan ( For Green Rooms/ site-Office) Standard pedestal fan

Light Towers with flood lights, at parking space Bamboo or metal frame

20 Amps power points 2 in1 for Food stalls

16 Amps power points 2 in 1 for mobile charging points

SITTING ARRANGEMENT for audience

Cushion Sofa Decent cushion sofas ( for VIPs)

Steel Cushion Chairs Decent cushion chairs.

Plastic chairs Standard Chairs (for audience)

Plastic chairs Standard chairs (for green rooms)

Stage Podium for opening and closing ceremony only Decent podium

VIP chairs on dais with Centre tables for opening and closing ceremony only Decent VIP cushioned chairs /Centre tables

RECEPTION OFFICE for Department

Reception Office for Department (set up with counter, tables, chairs, one cupboard, VIP sitting arrangements, and sufficient light) covered with tin sheet on top, carpet on floor, white decorative cloth furnishings etc.(approximately 100 sq.mtrs)

Refrigerator Single Door

Metal Cupboard with Lock

FOOD/REFRESHMENTS facilities

Dinner (Menu) Rice, Dal, Fish Curry, Sukha Bhaji, Veg. gravy item, non -veg gravy item, fish (rava fry), papad/pickle, sol kadi, sweet dish and drinking water. Dinner to be served in Buffet system in specially set up pandal at the site with service attendants for performing artists/officials from 07.00 pm onwards for 500 pax X 11 days

Lunch (menu) Rice, Dal/fish curry, Veg. bhaji, veg. gravy item, chicken xacuti, fish (rava fry), papad/pickle, sol kadi, sweet dish and water Lunch to be provide in Thali system for officials on duty for 50 pax X 10 days from 1.00 pm to 3.00 pm

General refreshments (menu) Tea, Samosa or Batata wada and drinking water dispenser with paper cups Refreshments to be served to performing artists/officials from 5.30 pm.to 6.30 pm. (450 pax X 11 days)

VIP refreshments on opening and closing (menu) Tea/Coffee/ Black tea, premium biscuits, fruits, traditional snacks, cashew nuts and drinking water VIP refreshments for VIP guests shall be decently arranged and served in cutlery with proper dress code for the attendants, at the Site-Office of the department. (40 pax X 2 days)

VIP refreshments (excluding opening and closing days) (Menu) Special Tea / Coffee / Black Tea, Premium Biscuits, Traditional Snacks and Drinking Water VIP refreshments for VIP guests shall be decently arranged and served in cutlery with proper dress code for the attendants, at the Site-Office of the department. 20 pax x 8 days

HOUSE KEEPING / GARBAGE MANAGEMENT

Male/Female Cleaning Personnel for 13 days Trained cleaning personnel with safety equipment

Supervisor for 13 days Trained cleaning personnel with safety equipment

Portable Toilets Regular cleaning, sewage disposal and sufficient water supply

Shower Cubicles Regular cleaning, sewage disposal and sufficient water supply

Disposal of Waste (Waste Management) for 12 days Regular Collection Segregation and disposal of waste generated, as per govt. guidelines/ norms.

SECURITY/TRAFFIC MANAGEMENT

Male Security Guards for day and evening time Trained Security personnel with proper uniform walkie talkie and essential equipment

Female Security Guards for day and evening time Trained Security personnel with proper uniform walkie talkie and essential equipment

Male Security Guards (over - Night) Trained Security personnel with proper uniform walkie talkie and essential equipment

Close Protection Officers (CRO) Trained Security personnel with proper uniform walkie talkie and essential equipment

Traffic Guards (day/evening time) Trained Security personnel with proper uniform walkie talkie and essential equipment

Fire Marshal Trained fire fighters in the premises

30 CCTV Cameras with Monitoring system 30 CCTV cameras to be installed at important locations and thought out the craft bazar, Food zone, Stage square (With Live footage, Data Recording facility and monitoring personnel)

LED screens for live feed of cultural programme Location- food stalls & Large marque tent in Handicraft

LED TV in VIP/Office room with live feed of CCTV & Cultural programme

DOCUMENTATION OF FESTIVAL

Audio-Visual documentary to be produced of all the cultural performances of the festival

Audio-Visual documentary to be produced of Craft bazar, food zone.

Audio-Visual documentary of overall festival

Photography Making of Photo album of full event Size 4" x 6" (met finishing)

BARRICADING/FENCING

Barricade enclosures with metal pipes/back cloth as per requirement (2.5 meter height) As per specification at various points as per the requirement

I-CARD/ MAINTAINING OF PROFILE DATA

Identity cards (holder & strap) with approval of DAC for artists/craftsperson vendors

PRINTING OF PUBLICITY MATERIAL/ MEMENTOES

Brochures (multicolor) 3 fold pamphlet brochures containing information, images of the festival/ programme. Pamphlet shall be printed with the approval of DAC

Participation Certificates (Multicolour) Participation Certificates for Performing Artists Shall Be Printed With the Approval of DAC

Mementoes (Big) creative (with approval of DAC)

Mementoes (small) creative (with approval of DAC)

FIRE EXTINGUISHER

Fire Extinguisher (Portable medium sized)

Fire Retardant Treatment on Stage

EMA to make provision for Soak Pits for all Food Stalls, with daily maintenance and waste disposal

MIRCHI REPUBLIC MEDIA PRODUCTION (BID ID -40495)