Bi-Annual Rate Contract for the year of 2026-28 for the work of Transportation of any sub-station / line materials from various Store / Sub-station of GETCO to various store / sub-station / line site of GETCO including Loading, Unloading and Stacking of material on as and when required basis under Jambuva Circle

Name of work : Bi-Annual Rate Contract for the year of 2026-28 for the work of Transportation of any sub-station / line

materials from various Store / Sub-station of GETCO to various store / sub-station / line site of GETCO including Loading,

Unloading and Stacking of material on as and when required basis under Jambuva Circle

TECHNICAL SPECIFICATION

(to be submitted on line through n-code only)

Seal & Signature of Bidder

TENDER NOTICE No – JTC/ 26-27 / n-

Superintending Engineer, Transmission Circle GETCO Jambuva ( Address of the office - Gujarat Energy Transmission

Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-

390 014 ) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers & Specifications

may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line submission) and

GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as

specified in tender document) along with scan copy of transaction slip of payment made through RTGS/NEFT for

Tender Fee & EMD shall be unloaded through on line only ( which is mandatory) on (n) procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents,

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for technical

scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No.: JTC/ 25- 26 / n-03

Bi-Annual Rate Contract for the year of 2026-28

for the work of Transportation of any sub-station

/ line materials from various Store / Sub-station

2 Purchase/Work of of GETCO to various store / sub-station / line site

of GETCO including Loading, Unloading and

Stacking of material on as and when required

basis under Jambuva Circle

3 Tender Fee (non refundable) Rs. 1,180.00 ( Rs. 1,000 .00 + GST Rs. 180.00)

4 Estimated cost incl. of GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

On line (E-tendering) tender/ offer submission last date

up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 Hours. 20.05.2026

8 Tentative Date of online opening of Price bid. Shall be intimated separately.

9 Prices Percentage Basis

10 Validity of offer 180 days

11 Time limit 24 Months

12 Appropriate / Registration Class Only GETCO registered contractor of Any class

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT for

Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No any

physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and time

of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be

accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible (readable)

and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead), Tender

acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be submitted through

online on n-procure portal (mandatory) (All the documents to be duly self attested by the bidder). For any differences or

wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer only.

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the appendices

(annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate place in respect

of each line appearing in Technical bid (In the absence of required details in uploaded tender documents, technical bid

Seal & Signature of Bidder

, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point

during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the required details

/ documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as applicable shall

be paid through RTGS/NEFT only .

1) Payment of Tender fee , EMD through RTGS/NEFT : For the payment through RTGS/NEFT the scan copy of

payment made (transaction slip of payment made) shall be uploaded online with the Tender documents on n-procure

2) Bidder has to provide following detail on the same date of payment made so that receipt can be generated at

below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also, Tender

fee and EMD received after due date and time as specified in the tender will not be accepted/opened irrespective of

delay due to any reasons and the Corporation shall not assume any responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension of

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be referred

to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office Jambuva.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for

participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

Email: [email protected]

Seal & Signature of Bidder

Seal & Signature of Bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/ ‘OWNER’ intends to

receive bids for Bi-Annual Rate Contract for the year of 2026-28 for the work of Transportation of any sub-station /

line materials from various Store / Sub-station of GETCO to various store / sub-station / line site of GETCO including

Loading, Unloading and Stacking of material on as and when required basis under Jambuva Circle as detailed in

the accompanying specifications in accordance with Terms and Conditions herein. The bids shall be prepared and

furnished as per these Instructions.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid discussions/presentations)

shall be fully borne by the Bidder. Owner will not be responsible/liable for these costs irrespective of the course and

conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and specifications in

the Bid Documents and fully know himself all the conditions and contents therein, which may in any manner, affect

the scope & content of work and the costs thereof. Submission of a Bid not substantially responsive to the Bid

Document in all respects and/or failure to furnish all information required by the Bid Document may entail rejection

of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt

as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid discussion,

to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder may submit his Bid within

the date and time stipulated in the Bid invitation, All such explanations, interpretations and clarifications from the

Owner shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his representative(s)

will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own initiative

or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the Bidding

Document at the address contained in the letter of request for issue of Bidding document from the Bidders. Owner

will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the Bidders

while they submit their bids and shall invariably enclose such documents as a part of the bid.

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by the

Bidder may be written in another language so long as accompanied by an English translation of its pertinent

Seal & Signature of Bidder

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any

effect on the execution of the Contract covered under these documents and specifications. The Owner shall not

entertain any request for clarifications from the bidders, regarding such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these specifications and

documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor any

financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such clear

information or its effect on the cost of the works to the Bidder.

9.0 Documents comprising the Bid:

in the Bidding Documents, indicating, for the services to be rendered, a brief description of services, quantity and

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in tender

document) documents along with scanned copy of original document for Tender Fee & EMD shall be uploaded

through on line only (which is mandatory) on (n) procure Portal to establish that the Bidder meets the Qualification

Requirements as detailed in ANNEXURE -I. No physical documents to be submitted by the bidder.

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-

attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only before due date and time

of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will

not be accepted and no any further communication in the matter will be entertained .

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain legible &

should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and signed by

Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

10.0 Bid Price:

enclosed in bid proposal sheets for erection, testing and commissioning, and other services it proposes to furnish

under the contract. The % age above/below indicated shall be inclusive of all taxes and duties applicable

inclusive of GST applicable on required inputs and services.

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not be

subject to variation on any account save for change in quantity. A bid submitted with an adjustable price quotation

shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

12.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services within the original contractual delivery period. The amount and% of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act

and SGSCT Act, 2017and all related ancillary legislations).

12.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have

not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such Refund,

on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the

same, either from the Department or from you.

Seal & Signature of Bidder

12.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

12.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier

/ Contractor has opted for Composition Scheme under GST.

12.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only

and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall

be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier / contractor.

12.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

12.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

12.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other additional

item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time.

12.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of the transaction between the

owner and the contractor under this contract, if any, shall be included in the bid price. These shall also be indicated

separately wherever applicable as mentioned in the Tender.

12.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if any ,the owner

shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment of such taxes as

attracted under the provisions of the law.

12.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make deduction

at source from the amounts payable to the contractor in respect of Income Tax (on the cost of items of supply

included in the works contract) as may be mandatory in terms of the law. The owner shall not bear any liability in

this regard but shall issue necessary certificate in respect of such deduction made.

12.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the next

day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the owner

shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors and will be applicable only to the direct transaction

between the contractors and owner. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

12.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons of

the making, passing or promulgation of any law after the date of submission of bid or by any order, regulation or

bye-law having the force of law the amount of such increase or reduction shall be added to or deducted from the

“Contract Price” as the case may be for direct transactions between contactor & owner, and not for bought out

items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of

submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax or

duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner in this

regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

Seal & Signature of Bidder

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award discussions with

successful bidder.

13.5 The successful bidder will be required to prepare detailed Bar chart and finalize the same with the owner as per

the requirement of Clause no 27.0 of GCC

14.0 Contract Quality assurance:

14.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality management

and procedures which he proposes to follow in the performance of the Works during various phases as detailed in

relevant clause of the General Technical Conditions.

14.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of the

Contract will be mutually discussed and agreed and such agreed Program shall form a part of the Contract.

14.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied wherever

specifically indicated in the tender document shall supply only from those vendors. Such details shall be

accompanied by their list of previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the owner for the vendor-supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

15.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance, in

General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities under the Contract.

16.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools & tackles

etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning including

performance and guarantee tests of the equipment. If any such equipment is listed anywhere else in the proposal

and not specially mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s

proposed scope of supply.

17.0 Brand Names:

17.1 The specific reference in these specifications and documents to any material/equipment by brand name makes or

catalogue number shall be construed as establishing standards of quality and performance and not as limiting

competition. However, Bidders may offer other similar material/equipment provided they meet the specified

standard, design and performance requirements. The Bidder shall furnish adequate technical information about

such alternative material equipment to enable the Owner to determine its acceptability. The Owner shall be the sole

judge on the acceptability or otherwise of such alternatively material/equipment.

17.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand name of

catalogue numbers designed by the Owner in its Technical Specifications are intended to be descriptive only and

not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue numbers in its bid,

provided that it demonstrates to the Owner’s satisfaction that the substitutions are substantially equivalent or

superior to those designed in the Technical Specification.

18.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost to be

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of

payment made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

Seal & Signature of Bidder

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

18.3 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No exemptions

are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from the

date of submission of tender whichever is later.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within thirty

days of letter of award of contract)

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the

Bidder or a person or persons duly authorized by the Bidder to sign the Contract. The letter of

authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the

bid, except for un-amended printed literature, shall be initiated by the person or persons signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be sealed and signed

by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-attested

copies of original – as specified in tender document) documents along with scanned copy of original document shall be

uploaded through on line only (which is mandatory) on (n) procure Portal. No physical documents to be submitted by

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by

the Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the Bidder, in which case such corrections shall be initiated by the person or persons signing the

19.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for

payment made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid and must

be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed

or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name,

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or other

designation without disclosing his Principal will be rejected.

Seal & Signature of Bidder

20.5 If it is found that two or more persons who are connected with one another either financially or as a principal and

agent have bid under different names without disclosing their connection then such bids will be liable for rejection.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Sealing and marking of bids:

21.1 Complete Technical Bid, Tender documents as per QR ,Price Bid and transaction slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only

Price Bid : Technical & Price bid shall be submitted ‘online’ only through n-code.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for

tender fee and EMD shall be uploaded (scanned copies of original document ) through on line only

(which is mandatory) on (n) procure Portal by the bidder.

21.3 Addressed to the Owner at the following address:

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva ,Vadodara-

22.0 Deadline for submission of bids:

22.1 The Bidders have to submit the bid documents with detail of payment of tender / Fee /EMD paid though

NEFT / RTGS by online mode only as per schedule closing date of submission of online bid.

22.2 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the

deadline will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by the

Owner, will be rejected and not considered for evaluation.

24.0 Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the modification

or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 23.0. The envelope should clearly indicate whether the modification is for the Technical

bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period

of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this interval may

result in the Bidder’s forfeiture of its bid security.

25.0 Information required with the proposal:

25.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item of

equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive materials

indicating general dimensions, materials from which the parts are manufactured, principles of operation, the extent

of pre-assembly involved, major construction equipment proposed to be deployed, method of erection and the

proposed erection organizational structure.

25.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings, catalogues, etc.

in five copies.

25.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed may be treated

as incomplete and hence rejected. Such descriptive materials and drawings submitted by the Bidder will be retained

by the Owner. Any major departure from these drawings and descriptive material submitted will not be permitted

during the execution of the Contract without specific written permission of the Owner.

25.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the equipment or any

other matter will not be considered.

25.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

25.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and materials which

will be required for the purpose of erection of equipment and materials supplied under the Contract.

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will govern,

unless otherwise brought out clearly in the technical commercial deviation schedule.

26.0 BID OPENING AND EVALUATION

Seal & Signature of Bidder

Opening of bids by owner:

26.1 The Owner will open the technical bids online on Date of opening online technical bid.

26.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

26.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

27.0 Purpose of evaluation of bids:

27.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical responsiveness of

the bid for the complete scope of the proposal, as covered under these specifications and documents. All technically

responsive bids shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY AND

TECHNICALLY RESPONSIVE BIDS.

27 ( A) Policy for bids under consideration:

27.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives and other interested parties are advised to refrain from contacting by any

means, the owner and/or his employee’s representatives on the matters related to Bids under consideration.

27.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the price

or substance of the bid shall be sought, offered or permitted.

28.0 Preliminary Examination:

28.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors have

been made, whether required sureties have been furnished, whether the documents have been properly signed,

and whether the bids are generally in order.

28.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between the total

bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected accordingly.

If there is a discrepancy between words and figures, the amount advantageous to the Owner will prevail. If the

Bidder does not accept the correction of the errors as above, his Bid will be rejected and the amount of Bid Security

each other. In the case of any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose of evaluation

and for the purpose of award of Contract use the lowest of the prices in these schedules.

28.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the Bidding

Document. For purpose of these Clauses, a substantially responsive bid is one which conforms to all the terms and

conditions of the Bidding Document without material deviations. A material deviation is one which affects in any

way the prices, quality, quantity or delivery period of the equipment, completion of works or which limits in any way

the responsibilities or liabilities of the Bidder of any right of the Owner as required in these specifications and

documents. The Owner’s determination of a bid’s responsiveness shall be based on the contents of the bid itself

without recourse to extrinsic evidence.

28.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be made

responsive by the Bidder by correction of non-conformity.

28.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute a

material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

29.0 Evaluation of Price Bids:

29.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply: -

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

30.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be derived

Seal & Signature of Bidder

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian Rupees per unit

of parameter differential or deficiency in the equipment and services offered as stipulated in these specifications:

n1, n2…nn are the respective parameter differential or deficiency in the corresponding units to be determined from

the Bidder’s proposal. The above factors and corresponding units of parameter differential are derived from the

Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and from

the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the Owner will

use parameters consistent with those specified in the specifications and documents and or other information as

necessary and available to the Owner.

30.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered as quoted by

the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated bid and,

as a result of this comparison, the lowest bid will be selected for the award of the Contract.

31.0 AWARD OF CONTRACT

31.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is determined

to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this regard.

32.0 MATCHING OF END COST:

32.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the quoted

rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection schedule

shall be reduced proportionately by difference in percentage). The confirmation for matching end cost shall be

given within 7 (seven) days from the letter from GETCO.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms

and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at

time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 36.0, the Owner will

promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 18.0.

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will send

the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and return it

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed within

30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be required to furnish

a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled, Commercial

Bank in the form to be furnished. The guarantee amount shall be equal to five percent (5%) of the Contract price

Seal & Signature of Bidder

and it shall guarantee the faithful performance of the Contract in accordance with the terms and conditions specified

in these documents and specifications. the guarantee shall be valid up to 90 days after the end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished and

erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and installed by

him shall be free from all defects in design, material and workmanship and shall upon written notice from the

Owner fully remedy free of expenses to the Owner such defects as developed under the normal use of the said

equipment within the period of guarantee specified in the relevant clause of the General Terms and Conditions

in the Part-I / Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract. However, it is

not to be construed as limiting the damages under clause entitled “Equipment Performance Guarantee” in Technical

Specifications, Part-II and damages stipulated in other clauses in the Bid documents.

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless otherwise

specified in Special Conditions of Contract.

37.0 Scope of the proposal

37.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

equipment erection and other installation services specified under the accompanying Technical Specifications. It

will include among others as specified therein the following: - The work includes transportation of any materials with

it’s relevant accessories from any store center of GETCO to project site/ any store of GETCO including loading,

transportation, unloading and stacking of materials as per instruction of EIC. No charge will be given for empty trip.

37.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the bidding

documents permitted by the Owner and therefore, the Bidders are advised that while making Bid Proposals and

quoting prices these conditions may appropriately be taken into consideration. Bidders are required to furnish a

certificate in this regard as per the format provided in Special Conditions of Contract in a separate sealed envelope

containing Bid security, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate

shall be rejected by the Owner and shall not be opened.

37.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

37.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets and

specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets

37.5 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and therefore,

the Bidders are advised that while making Bid Proposals and quoting prices these conditions may appropriately be

taken into consideration. Bidders are required to furnish a certificate in this regard as per the format provided in

Special Conditions of Contract in a separate sealed envelope containing Bid security, which shall

accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the Owner and

shall not be opened.

QUALIFYING REQUIREMENT

1 Registration: Bidder shall be strictly a GETCO registered contractor of any class.

2 Experience: Contractor should have executed similar nature of work up to 50 % of tender amount in single contact

for Annual carting contract for transportation, loading and unloading of structure material, tower material, steel,

power/control cable, conductor, earth wire, equipments (CT, PT, LA, Panels, Battery set etc from one store to other

in Gujarat of GETCO as a main contractor in last three financial years and bidder shall have to submit work order

along with satisfactory work completion certificate from respective departments

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the Balance sheet

with profit and loss account of last three Years.

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid documents in

case of partnership firm & self affidavit for proprietorship firm. All such documents shall have to be NOTARISED

7. GST Registration: The Bidder shall be registered under the GST. The certified Xerox copy of such registration of

GST shall have to be submitted along with the bid by the bidder.

8. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

Seal & Signature of Bidder

9. List of tools, tackles and equipment, vehicle available for execution of work.

1. Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender specification) ,RTGS/

NEFT transaction slip for payment made for tender fee and EMD to be submitted on line only (which is mandatory) on

(n) procure Portal. No physical documents to be submitted by the bidder

2. The above-cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion the Qualification

data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the services

specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data Sheets and specified

3. The scope of work is “Bi-Annual Rate Contract for the year of 2026-28 for the work of Transportation of any sub-station

/ line materials from various Store / Sub-station of GETCO to various store / sub-station / line site of GETCO including

Loading, Unloading and Stacking of material on as and when required basis under Jambuva Circle” as per standard

specification and standard practice of GETCO and as per EIC.

4. The above work shall be carried out as per GETCO’s approved drawing/layout.

5. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also be maintained as

per GETCO’s norms and instruction of EIC. If required field quality plan shall be available at field offices.

6. During the work of erection safety check list shall be followed. Necessary check list will be available at our field office.

7. Successful bidder has to appoint site Engineer to maintained site register & FQP as per ISO.

8. All work should be done accordingly to ISO & FQP and all require documents including Filled FQP, testing results etc.

should be submitted while handing over the completed work.

9. The quantity mentioned in price bid is tentative and may vary while actual work execution.

Detail scope of transportation:

a) Contractor shall have to arrange construction of approach depending upon site situation, if required at his own cost

without damaging any of the GETCO / other property during the entire job at his own cost. The cost of any damage

shall be recovered from contractor’s bill.

b) All equipment/materials such as 400/220/132/66 KV class current transformers, potential transformers, circuit

breakers, control relay panels, girders, tower materials etc. & other accessories shall have to be transported by the

contractor in vehicle / truck / trailer of adequate capacity.

c) equipment/materials such as 400/220/132/66 KV class current transformers, potential transformers, circuit

breakers, control relay panels, girders, tower materials etc.with its accessories is to be transported up to destination

safely at contractor’s risk and cost. All necessary labours, tools, tackle etc. shall have to be arranged by the

contractor for loading & unloading & stacking of material. The material shall be unloaded at site / store as per

instruction of EIC.

d) The contractor shall be fully responsible for any shortages, breakages or damages to the EQUIPMENTS/

accessories that may occur during the time of loading, transportation & unloading and stacking. The cost of any

such shortages, breakages of damages if any shall be recovered from the contractor, the assessment of which will

be done by Engineer In Charge at his sole discretion and his decision shall be binding to the contractor. Bidder is

fully responsible for settlement of claim with insurance company at his own.

e) The contractor shall be responsible for any accident or damage to private public properties etc. during loading

unloading and transportation etc.

f) The GETCO shall not responsible for any accident injury etc. to the contractor’s labours or equipments during the

execution of the job.

g) The successful bidder shall have to indemnify the GETCO against any possible claim of compensation for damage

to his equipment or for injury to him or fatal/non-fatal accident to human life, his staff or any other person during

execution of above job. If for any reasons the GETCO is called upon to pay such claim/compensation, same will

be recovered from bidder from his dues.

h) The contractor or his authorized person dully approved by GETCO shall always be present at the time of loading,

transportation, unloading, and stacking of material.

i) If at any stage the contractor fails to carry out the job, the work will be get done at his risk & cost by giving notice

as per rules as the time is the essence of the contract. Contractor will not be entertained for any dispute in this

j) The contractor shall have to make his own arrangement for PWD road permit,R.T.O. permission or any other

permission from local or other authority or movement of tractor / Trailer in Gujarat state Government which may be

required for transportation stated above. If necessary the GETCO will extend all possible assistance to the

contractor by way of recommendation, letters for issue of such permission to the various authorities if required but

without any commitment and without prejudice to the other terms & conditions of tender.

Seal & Signature of Bidder

k) All taxes permit from RTO, toll tax and other taxes shall have to be paid by the successful bidder without any burden

to GETCO for transportation of transformers and accessories.

l) All expenditure towards railway traffic / power block & HV/LV/EHV line outages from other utility, if required shall

be borne by successful bidder for early completion of work. However, GETCO will reimburse the charges for railway

traffic / power block & HV/LV/EHV line outages at actual on production of proof of original money receipt from

concern department.

m) Wherever necessary reinforcement to the small bridge or culvert coming the way while transporting shall have to

be arranged by contractor at his cost.

n) The bidder should quote his rate correctly taking in to consideration all points mentioned in the Schedule- ‘B’

attached. The rates should be quoted without any condition and should be in words and figures in legible hand.

o) The GETCO reserves the right to reject any or all tenders without assigning any reasons thereof.

p) The entire work of unloading, loading, stacking of material shall have to be carried out mostly in surrounding live

switch yard in the substation hence skilled supervisor is to be engaged to avoid any electrical accident. GETCO is

not responsible for any electrical accident.

q) Transformer oil and accessories should be transported separately for which weigh bridge slip shall be considered

r) Insurance for material to be transported is to be taken by the contractor covering contractual period including

unloading, loading, stacking and transportation.

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Jambuva

Seal & Signature of Bidder

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents incorporated

by reference therein.

1.2 ‘‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall include

such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to whom

any part of the Contract has been sublet by the Contractor with the consent in writing of the Engineer and will

include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be issued to the

Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the Specifications and

complete erection, testing and putting into satisfactory operation including all transportation, handling, unloading

and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such other

schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated or

used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions and/or

deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the entire scope

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect the

equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as the

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like

importance are used the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor before

the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as specified

in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or replacement

of any defective part of the works performed under the Contract.

Seal & Signature of Bidder

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot be

detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.24 ‘Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress of the work;

b) Engineering data and drawings submitted by the Contractor during the progress of the work provided such

drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in the Indian Sale

of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General Clauses Act (1897)

including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation to

the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary legislations.

1.31 Works contract means a contract for composit supply & covered under the definition of works contract as defined

under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable under the UTGST

act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the authoritative

regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences, operating

and maintenance instructions, drawings or any other writing shall be written in English language. The Metric System

of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral part

of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract and all other documents included under Volume- I and the Special Conditions of

b) Specifications of the erection of the equipments and other technical services to be provided under the

Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto

between the Contractor and the Owner prior to the Award of Contract except to the extent of repugnancy.

Seal & Signature of Bidder

d) All the materials, literature, data and information of any sort given by the Contractor along with his bid, subject

to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the Engineer

whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision thereof,

or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner in

connection therewith, to any person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may

be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions, quantity,

quality or other information, concerning the works unless prior written permission has been obtained from the

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the property

of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s performance

under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated as

a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at site,

installation, testing and commissioning including performance testing in respect of all the equipment material

equipment/materials given by the owner after observing standard store procedures for transport from owner’s

stores, insurance, unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing, then the

Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute an

Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR) GETCO Jambuva for keeping the

equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract. Samples of

Performa for the Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various components

only for the convenience of payment under the Contract(s) and for the measurement of deviations or modifications

under the Contract(s).

5.0 JURISDICTION OF CONTRACT

5.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have exclusive

jurisdiction in all matters arising under this Contract.

6.0 EXECUTION OF CONTRACT:

6.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to the

Contractor for his scrutiny and approval.

6.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter of

Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall provide

for signing of the Contract, Performance Guarantee, appropriate power of attorney and other requisite materials. In

case the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will

have to be extended accordingly.

6.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed original

and the rest will be retained by the Owner.

6.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and descriptive materials

submitted with the bid, to form a part of the Contract immediately after issue of Letter of Award

6.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

7.0 ENFORCEMENT OF TERMS

Seal & Signature of Bidder

7.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect thereto

or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights or

options or in any way to affect the validity of the Contract. The exercise by either party of any of its rights herein

shall not preclude or prejudice either party from exercising the same or any other right it may have under the

8.0 COMPLETION OF CONTRACT

8.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

9.0 TIME – THE ESSENCE OF CONTRACT

9.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the Contract.

The Contractor shall so organize his resources and perform his work as to complete it not later than the date agreed

9.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as field erection activities within five (5) days of the date of

Notification of Award. This network shall also indicate the interface facilities to be provided by the Owner and the

dates by which such facilities are needed. The Contractor shall discuss the network so submitted with the Owner

and the agreed network shall form part of the Contract documents. During the performance of the Contract, if in the

opinion of the Engineer, proper progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The interface facilities to be

provided by the Owner in accordance with the agreed network shall also be reviewed while reviewing the progress

of the Contractor.

9.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor as directed

by the Engineer.

9.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a detailed

program in line with the agreed Contract network. Such program shall be reviewed, updated and submitted to the

Engineer every month thereafter.

9.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

10.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective construction sub division unless otherwise provided in the notification of award.

11.0 PENALTY FOR DELAY

11.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the Contractor

shall pay to the Owner as penalty a sum specified for each specified period of delay. The details of such penalty

are brought out in the accompanying Special Conditions of Contract (SCC).

11.2 Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated delivery

period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes (if any) per

week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any), detailed in the

Special Conditions of Contract (SCC).

11.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

11.4 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

12.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or damages,

repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer without advance notice

to the Contractor and the cost of such work shall be paid by the Contractor. In the event such action is taken by the

Engineer, the Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and conditions of the Contract.

Seal & Signature of Bidder

12.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision of

this clause shall apply to portion of the works so rectified or corrected until the expiry of six (6) months from the

date of such rectification or correction. If any defects are not rectified within a reasonable time, the Engineer may

proceed to do the work at the Contractor’s risk and cost but without prejudice to any other rights which the Owner

may have against the Contractor in respect of such defects.

12.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any rectification or

correction is carried out on his behalf at the site, the Contractor shall bear the cost of such rectification or correction.

12.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under this

12.5 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent defects, the

Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.5 above, shall remain till the end of 6 months

from the date of completion of guarantee period.

13.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner or

the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all Indian

duties including GST, levies and taxes lawfully assessed against the Contractor for his personal income & property

14.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the failure,

omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under the

Contract, or for damage or injury caused by the alleged omission or negligence on the part of the Contractor, his

agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep the

Owner, and the Engineer and/or his representative, harmless from all losses, damages, expenses or decrees

arising of such action.

15.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all his

liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty period

or after finalization of material account and final bill and till such time as the Contractual liabilities and responsibilities

of the Contractor, shall prevail. All other payments made under the Contract shall be treated as on-account

16.0 ENGINEER’S DECISION

16.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding of the

certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

16.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning and

intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the decision,

a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s decision

and the decision shall become final and binding.

16.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right to

request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works and

the decision of the Engineer as rendered shall be promptly observed.

17.0 POWER TO VARY OR OMIT WORK

17.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except as

directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions hereinafter

contained, from time to time during the execution of the Contract, by notice in writing to instruct the Contractor to

make such variation without prejudice to the Contract. The Contractor shall carry out such variation and be bound

by the same conditions as far as applicable as though the said variations occurred in the Contract Documents. If

any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the Engineer shall

decide forthwith whether or not, the same shall be carried out and if the Engineer confirms his instructions, the

Contractor’s obligations and guarantees shall be modified to such an extent as may be mutually agreed. Any

agreed difference in cost occasioned by any such variation shall be added to or deducted from the Contract Price

as the case may be.

17.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor to

enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared or

Seal & Signature of Bidder

any design, drawings or pattern made or work done as per the contract requires to be altered, a reasonable and

agreed sum in respect thereof shall be paid to the Contractor.

17.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of carrying

out the alterations or additional or substituted work which either then or later on, will in the opinion of the Contractor,

involve a claim for additional payment, the Contractor shall immediately and in no case later than thirty (30) days,

after receipt of the instructions aforesaid and before carrying out the instructions, advise the Engineer to that effect.

But the Engineer shall not become liable for payment of any charges in respect of any such variations, unless the

instructions for the performance of the same shall be confirmed in writing by the Engineer.

17.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the extent

of any change in the price, before the Contractor proceeds with the change.

17.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

17.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items in

accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

18.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his authorized supervisor

and by labours employed by him.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of items

under the Contract but without any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications, shall not

be subjected to any limitation for the individual items but the total variations in all such items under the Contract

shall be limited to a percentage of the Contract price as specified in the Special Conditions of Contract.

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change in

quantities as above. The base unit rates, as identified in the Contract shall however remain constant during the

currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available for

the change in quantity, the same shall be subjected to mutual agreement.

20.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and freely

exchange with them such technical information as is necessary to obtain the most efficient and economical design

and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the Owner in

respect of such exchange of technical information, wherever needed.

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any order by

the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or any part of the

Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by the Engineer shall

operate as a waiver of any provision of the Contract, or of any power herein reserved to the Owner or any right to

damages herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any other or

subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension of

time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner against

the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be interpreted

as approval of the Works done or of the equipment furnished and no certificate shall create liability for the Owner

to pay for alterations, amendments, variations or additional works not ordered, in writing , by the Engineer or

discharge the liability of the Contractor for the payment of damages whether due, ascertained, or certified or not

or any sum against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the Owner against

the Contractor.

23.0 PROGRESS REPORTS

Seal & Signature of Bidder

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost submit

periodic progress reports as may be reasonably required by the Engineer with such materials as, charts, net-works,

photographs, test certificates, etc. Such progress reports shall be in the form and size as may be required by the

24.0 BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and

completion dates of each activity. This is mandatory condition the tenders without which shall be liable to be

25.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and erected by the

Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a proof of the final acceptance

of the equipment. Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance

thereof on account of minor omissions or defects which do not affect the commercial operation and/or cause any

serious risk to the equipment. Such certificate shall not relieve the Contractor of any of his obligations which

otherwise survive, by the terms and conditions of the Contract after issue of such certificate.

26.0 SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE DEPOSIT :-

The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement of LOI within

days. The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in BG/DD

payable at Vadodara. Bank guarantees from Scheduled / Nationalized Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD for the period up to March 31, 2027. The

validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of

Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

Seal & Signature of Bidder

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

Note: The banks shall be the banks recognized / notified by the Finance department, Government of Gujarat (GOG)

from time to time.

SD will be refundable after completion of Guarantee period of 06 Months from Date of completion of work.

26.1 The Bank Guarantees furnished / submitted should have one time validity till the completion of the order in all

respect and up to the expiry of the Guarantee period of Six months from the date of completion of work. Bank

Guarantee for interim period will not be allowed. If by any reason the contract period is extended, then contractor

should undertake to renew the Bank Guarantee at least one month before the expiry of the validity failing which

Corporation will be at liberty to en-cash the same, without entering into further correspondence formalities, etc in

26.2 No interest will be allowed on amount of Security deposit. The Security Deposit cum performance Guarantee

deposit of 5% on total contract value shall be valid up 6 months from the completion of work.

26.3 This security deposit is for the performance of contract and the same is liable to be forfeited by the Corporation in

event of non-fulfillment of the term and conditions of this contract by the contractor. (CORPORATE BANK

GUARANTEES NOT ALLOWED)

27.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner as

per the guidelines and conditions specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works and on fulfillment by the Contractor of

all his liabilities under the Contract.

27.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions specified

28.0 Payment Schedule

28.1 Application for Payment

28.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa for

application for payment will be as prescribed.

28.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought on

to the site pursuant to the Contract upto the date mentioned in the application and for the period covered since the

last preceding certificate, if any.

28.4 Every interim payment certificate shall certify the Contract value of the Works executed upto the date mentioned in

the application for the payment certificate, provided that no sum shall be included in any interim payment certificate

in respect of the works that, according to the decision of the Engineer, does not comply with the Contract.

28.5 Mode of Payment

28.6 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

28.7 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland transportation

(including port handling), insurance and the erection portion of the Works shall be made direct to the Contractor by

28.8 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing the

Contract Agreement. The payments linked with the dispatch of materials shall only be made after production of all

dispatch documents as specified in the relevant Contract conditions which will interalia include the Material

Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer, one

for the quantum of work completed and the other for the successful completion of quality check points involved in

the quantum of work billed.

29.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the Contractor is

liable, or any other retention award will be claimed by the Owner. The Owner to the Contractor shall bill all such

Seal & Signature of Bidder

claims regularly as and when they fall due. Such bills shall be supported by appropriate and certified vouchers or

explanations, to enable the Contractor to properly identify such claims. Such claims shall be paid by the Contractor

within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor within the said period,

the Owner may then deduct the amount, from any monies due or becoming due by him to the Contractor under the

Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

30.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works and

obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s failure

in this regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance covers

to be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be responsible in regard

to maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

30.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into satisfactory

operation and all activities to be performed till the successful completion of commissioning of the equipment shall

be to the account of the Contractor. The Contractor shall be responsible for preference of all claims and make

good the damages or loss by way of repairs and/or replacement of the equipment, damaged or lost. The transfer

of title shall not in any way relieve the Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the Owner with copy of all insurance policies and documents taken out by him in pursuance

of the Contract. Such copies of documents shall be submitted to the Owner immediately after such insurance

coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

30.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc. The scope

of such insurance shall be adequate to cover the replacement/reinstatement cost of the equipment for all risks up

to and including delivery of goods and other costs till the equipment is delivered at Site. The insurance policies to

be taken should be on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent

of insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials and to ensure their availability as per project

30.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will be

included in Contract Price, However, the Owner may from time to time, during the pendency of the Contract, ask

the Contractor in writing to limit the insurance coverage, risks and

in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract price to the

extent of reduced premia amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts

on premia, which may be available for higher volume or for reason of financing arrangement of the project.

30.5. The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

30.6 Special Conditions of Contract details out the various insurance liabilities.

35.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

36.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

36.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to the

extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

36.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays

have resulted in any increase in cost. The Owner shall examine the justification for such a request for claim and if

satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the time of

such an occurrence.

37.0 DEMURRAGE, WHARFAGE, ETC.

Seal & Signature of Bidder

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any other reason

shall be to the account of the Contractor.

38.0 FORCE MAJEURE

38.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and

which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared, priorities,

guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing of

38.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such

cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

39.0 SUSPENSION OF WORK

39.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued by

the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period equal

to duration of the suspension.

39.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works will

be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner shall

not be responsible for any liabilities if suspension or delay is due to some default on the part of the Contractor or

his Sub-Contractor.

40.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in

port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be entitled

to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished as the case

may be. The Owner shall also have a lien over the same pending finalization or adjudication of any such claim. In

the event Of the security is insufficient to cover the claimed amount or amounts, the Owner shall be entitled to

withhold and have lien to retain to the extent of the such claimed amount or amounts referred to above, from any

sum or sums found payable or which at any time thereafter may become payable to the Contractor under the same

contract or any other contract with the Owner or GUVNL or its subsidiary companies pending finalization or

adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract may

be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum of

money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of its

subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is

either mutually settled or determined by the arbitrator or competent court, as the case may be, and the Contractor

shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any

sum of money withheld or retained under this clause and as may be duly notified to the Contractor.

41.0 CONTRACTOR`S DEFAULT

41.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect to

comply with any reasonable order given to him, in writing by the Engineer in connection with the works or shall

contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make good the

failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice within thirty

(30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to employ other

workmen and forthwith execute such part of the works as the Contractor may have neglected to do or if the Owner

shall think fit, without prejudice to any other right he may have under the Contract to take the work wholly or in part

out of the Contractor’s hands and re-contract with any other person or persons to complete the works or any part

Seal & Signature of Bidder

thereof and in that event the Owner shall have free use of all Contractor’s equipment that may have been at the

time on the Site in connection with the works without being responsible to the Contractor for fair wear and tear

thereof and to the exclusion of any right of the Contractor over the same, and If the sum that the contractor is

entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds the Contract Price or the

entire works if entire works have been completed or the price for part of the work if part of the works have been

completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the Owner

and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the Contractor. For

facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such payment, Owner shall

encash the Bank Guarantees of Contactor available with Owner/s and retain such other payment due to the

Contractor under the Contract in question or any other Contract that the Owner/s may have with the Contractor.

Such payment of excess amount shall be independent of the liquidated damages for delay which the Contractor

shall have to pay if the completion of works is delayed.

41.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay liquidated

damages for delay in completion of Works as defined in Clause 14.0 of this Section.

41.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee

42.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

42.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen (15) days

notice in writing to the Contractor of his decision to do so.

42.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the

notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are related

to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or purchasing activity

related to the work terminated, and assist Owner in maintenance, protection, and disposition of the works acquired

under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

42.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

43.0 FRUSTRATION OF CONTRACT

43.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the Indian

Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the Contract, subject

to provisions contained in sub-clause 42.3 below.

43.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful or

flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the Contractor

in accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved

from carrying out further obligations under the Contract treating it as frustration of the Contract.

43.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at reasonable

settlement on all issues including amounts due to either party for the work already done on quantum merit basis

which shall be determined by mutual agreement between the parties.

44.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation to

the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal liability

Seal & Signature of Bidder

which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to payment of

any loss or damage to the Owner resulting from any cancellation. The Owner shall then be entitled to deduct the

amount so payable from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

45.0 SETTLEMENT OF DISPUTES

45.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

45.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, arising out

of the Contract for the performance of the Works whether during the progress of the Works or after its completion

or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first place, be

referred to and settled by the Engineer, who, within a period of thirty (30) days after being requested by either party

to do so, shall give written notice of his decision to the Owner and the Contractor.

45.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding upon

the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who shall

proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter provided

45.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall

become final and binding on the parties.

45.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being requested

as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or

within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may be, either party

may require that the matters in dispute be referred to arbitration as hereinafter provided.

46.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

47.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The Contractor

shall also prepare and submit a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the award of Contract.

48.0 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual period or in

case the work is found not in accordance with prescribed specification the GETCO shall exercise its discretionary

48.1 To recover, from the contractor as agreed, by way of penalty clause above applicable taxes (if any)

48.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk of the

contractor for such work executed or other similar description without canceling the contract in respect of the

works not yet due for completion or

49.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the event of action

taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the GETCO may

sustain on that account, but the contractor shall not be entitled to have any saving on such purchases made

against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor and

the GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

50.0 LABOUR LAWS:

Seal & Signature of Bidder

50.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in the

night shift between 07.00 p.m. and 06.00 a.m. next day.

50.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for employing

necessary manpower required by him. In the absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

50.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in respect

thereof. Some of the major liabilities under various labor and industrial laws which the Contractor shall comply with,

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable from

time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with the

Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed there

under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act. Any

payment to the Contractor’s employee arising out of any claim of disputes under the Industrial Disputes Act

1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various labour laws, in force from time to time, from Statutory Authorities like State Government/ Government o

India, which the Contractor shall have to comply with.

50.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against employees

Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident Fund and Family

Pension Scheme at the rate of 18% (or at the rate made applicable by the Government from time to time of the

wages. The Contractor’s contribution and his worker’s contribution towards Provident Fund and Family Pension

Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner, Ahmedabad.

50.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the Provident

Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner,

50.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with Regional

Provident Fund Commissioner, Ahmedabad at the rates applicable.

50.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be provided by

the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual laborer which shall be

duly verified, approved and certified by the authorized Officer of the GETCO.

50.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability insurance.

The purchaser shall not be responsible for any payments of compensation to the workers/supervisor of the

contractor for fatal or non-fatal accidents during the pungency of the contract.

50.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for supervision

shall be admissible.

50.10 CONTRCTOR TO INDEMNIFY THE GETCO:

Seal & Signature of Bidder

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all actions,

proceedings, claims, demands, costs and expenses which may be made against the GETCO or Government for or

in respect of performance of his obligation under the contract documents. The GETCO shall not be liable for

intervention of authority Government for or in respect of performance of his obligation under the contract

documents. The GETCO shall not be liable for or in respect of or in consequence of any accident or injury to any

workman or other person in the employment of the Contractor or his Sub-Contractor and the contractor shall

indemnify and keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses

whatsoever in respect thereof or in relation thereto.

50.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If any of

the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen’s employer’s liability

insurance for the latter’s employees, such employees shall be covered under the Contractor’s Insurance.

50.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the minimum

wages act. The wages of every Contract Labor employed by him under this contract shall also be paid by him

before the expiry of 7th day of the last day of the month in respect of the wages are payable (i.e. wages of a month

have to be paid by him in the first week of the next month). Any default will result in cancellation of contract

forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per each day or as per the prevailing

rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor trouble etc.

the Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work premises

and the Contractor shall arrange to have his office outside the factory work premises and the Contractor shall

keep himself present throughout the working hours.

51.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered

for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Date: Superintending Engineer (TR)

(Signature of Contractor) GETCO,C.O., Jambuva

Seal & Signature of Bidder

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications & document

and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at Site.

Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his field

activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of the

Government of India) and the rules made there under in respect of any employee or workman employed or engaged

by him or his Sub-Contractor. He shall abide by labour laws and others as specified in the special conditions of

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be

to the account of the Contractor. Should any such inspection or registration need to be re-arranged due to the fault

of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration also shall be borne

by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site for the purpose

of erection, testing and commissioning of the line to be erected under the Contract. The Owner shall continue to

hold the lien on all such material throughout the period of Contract. No material brought to the Site shall be removed

from the Site by the Contractor and/or his Sub-Contractors without the prior written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract. Any

written order or instruction of the Engineer or his duly authorized representative shall be communicated to the said

authorized resident representative of the Contractor and the representative shall be available at a stated address

for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable time.

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner may

approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

5.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site,except by the special permission, in writing of the

Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing other

works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in the vicinity

of the Works under the Contract. The Contractor shall also so arrange to perform his work as to minimize, to the

maximum extent possible, interference with the work of other Contractors and their workmen. Any injury or damage

that may be sustained by the employees of the other Contractors and the Owner, due to the Contractor’s work shall

promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees and

workmen at Site. The Engineer shall be at liberty to object to the presence of

any representative or employee of the Contractor at the Site, if in the opinion of the Engineer such employee has

misconduct himself or is incompetent or negligent or otherwise undesirable and then the Contractor shall remove

such a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules for

carrying-out each part of the works. Any review of such plan or schedule or method of work by the Engineer shall

not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also not be

considered as an assumption of any risk or liability by the Engineer or the Owner or any of his representatives and

no claim of the Contractor will be entertained because of the failure or inefficiency of any such plan or schedule or

Seal & Signature of Bidder

method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of

plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety of all

persons employed by him or his Sub–Contractor and all the properties under his custody during the performance

of the work. This requirement shall apply continuously till the completion of the Contract and shall not be limited to

normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs of the

work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight comparison

to the schedules. The report shall also indicate the reasons for the variance between the scheduled and actual

progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer. No

claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works and the

Contractor shall be responsible for complete restoration of the damaged works to original conditions to comply with

the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience of his

particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and other

payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under any of

the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition Act

or any other law due to act of omission of the Contractor, the Owner may make such payment and shall recover

the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space : Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site, land for

construction of Contractor’s field office, workshop, stores,etc. required for execution of the Contract. Any such

temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless the

Contractor has handed over the vacant possession of land allotted to him for the above purpose, the payment of his

final bill shall not be made.

13.2 Electricity:

The concerned Executive Engineer shall apply for temporary connection at site.Sub-division paying required service

charges & deposit.Such temporary connections to be released on the name of Contractor on recommendation of the

concerned Executive Engineer. The power so consumed shall be charged at the prevailing tariff rate

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-

assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract. He shall submit a list

of all such materials to the Engineer before the commencement of work at Site. These tools and tackles shall not

be removed from the Site without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and workmen

working at the Site. Enough number of Contractor’s personals shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish, debris

etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep the work area

clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas where equipment

might drip oil and cause damage to the floor surface, a suitable protective cover of a flame resistant, oil proof sheet

shall be provided to protect the floor from such damage.

Seal & Signature of Bidder

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The Contractor shall

be responsible to locate and lay-out the works. Basic horizontal and vertical control points will be established and

marked by the Engineer at site at suitable points. These points shall be used as datum for the works under the

Contract. The Contractor shall inform the Engineer well in advance of the times and places at which he wishes to

do work in the area allotted to him so that suitable datum points may be established and checked by the Engineer

to enable the Contractor to proceed with his works. Any work done without being properly located may be removed

and/or dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to the

extent practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from the

Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting. Enough

of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded, transported

and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any damages,

storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit to the

Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be solely

responsible for any shortages or damages in transit, handling and / or in storage and erection of the equipment at

Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc, shall be to the

account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-charge.

18.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall be properly

protected to prevent damage either to the equipment or to the floor where they are stored. The equipment from the

store shall be moved to the actual location at the appropriate time so as to avoid damage of such equipment at

18.5 All material shall be protected against moisture ingress and corrosion during storage and periodically inspected

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored in

a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame proof

covering material wherever applicable.

18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which require

indoor storage. Normally, all the electrical equipment such as motors, control gears, generators, exciters and

consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The Engineer, in addition,

may direct the Contractor to move certain other materials, which in his opinion will require indoor storage, to indoor

storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s decision

shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and the tradesmen

of the Owner regarding scheduling and coordination of work. Such decision by the Engineer shall not be a cause

for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with selected

number of Contractors and in such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the schedule,

Seal & Signature of Bidder

he shall take necessary action to make good for such delays by increasing his work force or by working overtime

or otherwise accelerate the progress of the work to comply with the schedule and shall communicate such actions

in writing to the Engineer, satisfying that his action will compensate for the delay. The Contractor shall not be

allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or any

other services to the Contractor except for the coordination work between various Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents and

any other supplementary data complete with all the latest revisions thereto. The Contractor shall also maintain in

addition the continuous record of all changes to the above Contract Documents, drawings, specifications, and

supplementary data, etc. effected at the field and on completion of his total assignment under the Contract shall

incorporate all such changes on the drawings and other Engineering data to indicate as installed conditions of the

equipment furnished and erected under the Contract. Such drawings and Engineering data shall be submitted to

the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for the purpose

of the works under intimation to the Engineer. All such goods shall, from the time of their being brought vest in the

Owner, but may be used for the purpose of the works only and shall not on any account be removed or taken away

by the Contractor without the written permission of the Engineer. The Contractor shall nevertheless be solely liable

and responsible for any loss or destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him by

the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in writing

of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such manner as he

shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the Engineer

the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written permission

of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible for

protection of all persons including members of public and employees of the Owner and the employees of other

Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions of

Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond the

Contractor’s own or his Sub-Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation Act,

1948 (Government of India). This policy shall also cover the Contractor against claims for injury, disability, disease

or death of his or his Sub-Contractor’s employee, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or death of

members of public or damage to property of others, due to any act of omission on the part of the Contractor, his

agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors, his

agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of all

his liabilities either direct or indirect, in pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

Seal & Signature of Bidder

The Contractor shall confine all his field operations to those works, which can be performed without subjecting the

equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc. and

during other unfavorable construction conditions. No field activities shall be performed by the Contractor under

conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or measures

are taken by the Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come across

during the course of performance of his Works either during excavation or elsewhere, are properly protected and

handed over to the Engineer. Similarly, the Contractor shall ensure that the bench marks, reference points, etc,

which are marked either with the help of Engineer or by the Engineer shall not be disturbed in any way during the

performance of his Works. If any work is to be performed which disturbs such reference the same shall be done

only after these are transferred to other suitable locations under the direction of the Engineer. The Contractor shall

provide all necessary materials and assistance for such relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to him or

to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of all safety

notices and safety equipment required both by the relevant legislations and the Engineer, as he may deem

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and where

such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall be strictly

operated and maintained by the Contractor in accordance with manufacturer’s Operation Manual and safety

instructions and as per Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in accordance

with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated Laws/Rules in force

from time to time. A register of such examinations and tests shall be properly maintained by the Contractor and

will be promptly produced as and when desired by the Engineer or by the person authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site including safe

means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the control and

supervision of an experienced and competent person. For erection, good and standard quality of material only

shall be used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to the

Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing by GETCO

to handle such fuses, wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other Contractor or

Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an earthed

metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the Engineer

and a permit to work shall be issued by the Engineer before any repair work is carried out by the Contractor. While

working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to

he provided by the Contractor to electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it

shall be the responsibility of the Contractor to promptly inform the same to the Engineer in prescribed form and also

to all the authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried

out in such a way that it may cause accidents and endanger the safety of the persons and/or property, and/or

equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and possible

injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the specific

Seal & Signature of Bidder

work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within 3 days of such

stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons as

provided in Para 31.18 above and the period of such stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules which

would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to enable

him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the

hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone areas and

adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the injured.

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots for

working in slushy or in inundated conditions are essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/employees under

the relevant provisions of the Workmen’s Compensation Act and rules framed there under or any other applicable

laws as applicable from time to time. In case the Owner is made to pay such compensation then the Contractor is

liable to reimburse the Owner such amount in addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and other

applicable Indian recognized codes and laws and regulation of the Government of India.

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract. The

provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in the

Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection Conditions of Contract (ECC).

The intent of provisions herein are specific to this contract and are, in general, supplementary to related provisions

under ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB, GCC and ECC, the

provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only.

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

3.0 For payment through RTGS/NEFT the scan copies of payment made (transaction slip of payment made) shall be

uploaded online with the Tender documents on n-procure portal.

4.0 Bidder has to provide following detail on the same date of payment made so that receipt can be generated at below

mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No exemptions

are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from the

date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty days of

letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit by RTGS/NEFT. Banker’s cheque / demand draft

shall not be accepted.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be forfeited

and the tenderer may be disqualified from tendering for future works of GETCO.

Seal & Signature of Bidder

5.0 2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the contract.

If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall be forfeited

and the tenderer may be disqualified from tendering for further works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of tender

(Technical Bid).

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid invalid.

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

As mentioned in Qualifying Requirement

5.2 FINANCIAL CRITERIA:

As mentioned in Qualifying Requirement

Scope of work to be included:

“The work includes transportation of any materials with its relevant accessories from any store center of

GETCO to project site/ any store of GETCO including loading, transportation, unloading and stacking of

materials as per instruction of EIC. No charge will be given for empty trip.”

6.0 Additional Documents:

Apart from various documents to be furnished along with the Bid as required in the GCC and ECC, the following

documents/details are to be furnished by the Bidder:

1. GST Registration No. date

2. Details of Partners/Directors of the Firm/Company.

3. Experience Record and details of orders pending / executed for GETCO

4. PF registration along with proof of challan etc.

5. Solvency certificate from Bank (up to 20 % of Bid value).

7.0 Price Inclusions (including Taxes & Duties) :

7.1 The prices quoted shall be all inclusive of transportation accessories from any store center of GETCO to project

site/ any store of GETCO including loading, transportation, unloading and stacking of materials as per

instruction of EIC after observing all store formalities of GETCO.

7.2 No extra payment toward any tools tackle will be made

Contractor has to submit the GST Registration certificate.

(ii) Contractor should be registered under GST laws

(iii) Any change in Tax applicability on this service will also apply to this tender.

(iv) GST on said service will be applicable at 12% charged by the agency on bills.The Agency has to submit

declaration for the Input Tax Credit if claimed at the time of submission of 1st RA bill otherwise GST 5% will

be paid under RCM by GETCO

( v ) The Contractor has to submit invoice to GETCO indicating following.

Name, address and GST registration no. of the service provider

Name and address of person receiving the service i.e. GETCO

Description and value of service provided

Contractor has to also supply tax invoice as described under GST rules and Regulation indicating GSTIN No

7.4 WELFARE CESS:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil works.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as per

nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary evidence

of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As this

part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of request

letter along with documentary evidence of payment. For calculation of welfare cess on supply part, valuation

as per MR shall be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before

submission of 1st RA bill

Seal & Signature of Bidder

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

7.5 GST & welfare tax shall be reimbursed on production of proof of such payments made by the contractor to

the appropriate department as per GETCO & Govt’s rules.

7.6 The contractor will have to give indemnity bond on Non-judicial Stamp paper of value Rs. 300/-to GETCO

for material as per attached format.The cost of stamp paper will be born by the contractor.

7.7 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle

office Jambuva before commencement of works as per GETCO’s prescribed Performa.The cost of stamp

paper will be born by the contractor.

7.8 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to

GETCO against any possible claim of compensation for damage to contractor’s staff or any of third party

during the execution of work. The cost of stamp paper will be born by the contractor.

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the

original contractual delivery date will be to the GETCO’s account subject to the claim being supported by

documentary evidence.However, if any decrease takes place after the contractual delivery date, the advantage will

have to be passed on to the GETCO.

7.10 Income Tax

Income tax at source at the prevailing rate will be deducted from each and every bills in accordance with the

provision of Income-Tax laws and to that effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE DEPOSIT :-

The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement of LOI within

days.The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in BG/DD

payable at Vadodara. Bank guarantees from Scheduled / Nationalized Banks will be acceptable.

SD will be refundable after completion of Guarantee period of 06 Months from Date of completion of work

8.1 The Bank Guarantees furnished / submitted should have clear one time validity till the completion of the order in all

respect and up to the expiry of the Guarantee period of Six months from the date of completion of work. Bank

Guarantee for interim period will not be allowed. If by any reason the contract period is extended, then contractor

should undertake to renew the Bank Guarantee at least one month before the expiry of the validity failing which

Corporation will be at liberty to en-cash the same, without entering into further correspondence formalities, etc in

8.2 No interest will be allowed on amount of Security deposit.The Security Deposit cum performance Guarantee deposit

of 5% on total contract value shall be valid up 6 months from the completion of work.

8.3 This security deposit is for the performance of contract and the same is liable to be forfeited by the Corporation

in event of non-fulfillment of the term and conditions of this contract by the contractor. (CORPORATE BANK

GUARANTEES NOT ALLOWED)

9.0 Completion Period:

 Overall Completion period for this Contract will be 24 Months from the date of commencement issued by Circle

office Jambuva .

 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

 Contractor shall have to arrange necessary man power / tools tackles / vehicles for execution of subjected work

within 12 hours from the date of receipt of instructions or intimation through e -mail / telephone from concerned

division office / circle office. Copy of Gate pass shall be by EIC to Division office for initialization of process for

issuance of sub order by Division office.

 There might be possibility of more than one incident / emergency arise at same point of time like in cyclone,

moonsoon season etc.In that case, successful contractor shall have to take prompt action to collect material from

various stores and deliver the same to site/ stores as per instruction of EIC by arranging gang /man power /tools

tackels/ vehicles of required capacity.

 If required, the Bi-annual rate contract may be extended for the period of further 12 Month with mutual

understanding at the same rate and terms and condition. Also, if amount remains pending in Bi-annual rate contract

extension may be given up to completion of amount with mutual understanding.

Seal & Signature of Bidder

 The time limit for the work may be reduced and contractor should make all his efforts to complete the work within

stipulated time limit as may be given by the Engineer in charge depending upon emergency of work, GETCO

reserves the right to reduce the time limit without giving any notice.

 The completion date will be deemed to be the date on which all works on the Contract are demonstrated to be

complete to the satisfaction of the GETCO/Engineer and is complete in all respects as per the terms and conditions

of this Contract.

10.0 GUARANTEE PERIOD:

Total material supplied and work executed shall be covered under guarantee period against any defect in materials,

poor workmanship or defect/ wrong design etc. for a period of 6 Months from the date of completion of work.

11.0 PENALTY FOR DELAY:

11.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly observed.

Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated delivery

period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes (if any) per

week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any).

11.2 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

11.3 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

12.0 Billing and Payment Terms

(a) Each Sub-Order shall be treated as First and Final Bill. Sub –order will be issued by Concern AM Division

(b) For each Sub-Order, all statutory liability shall be full fill as per GOG/GETCO’s Rules and Regulations.

(c) The material account shall be finalized for each Sub-Order, and not to carry out up to Final Bill. Also, the

liability towards CWWC shall be treated Separate for each Sub-Order and all terms and Conditions shall

be applicable as per prevailing practice and guideline of Competent authority. Hence, being a Sub-order

is First as Final for Billing the liability towards CWWC is to be full fill before release payment for Sub-

(d) If net payable amount is more than Rs 10.00 Lacs, payment will be released from circle office/corporate

office. The payment will be made by RTGS/NIFT only

(e) The payment will be released within 60 days. However, in case of any delay due to any eventuality no any

interest charges shall be paid. The payment shall be made by concern AM division through RTGS/NIFT

(f) All the bills in accordance with the above clauses must be submitted with the following information:

 Transportation / work done for each trip

 Item wise work done

 Gate pass copy

 Weigh slip for each trip i.e. material transported

 Certificate of concern EE AM / S/S incharge stating work carried out in terms of transportation / loading

/ unloading / staking work carried out by agency, distance travelled, material qty (weight ) and necessary

 Vehicle documents for hired / owned vehicle for each trip

(g) For non-submission or part submission of above information, an additional 5% amount of the respective

RA bill shall be withheld and shall only be released at the time of final bill.

(h) The R.A. Bill shall be submitted to concern Executive Engineer ( AM)

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract documents/furnishing of

Security Deposit and on execution of work.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery of S/S equipment and materials from any R & M store/ construction store of

GETCO and keep in safe custody and transport to the respective sites / any R & M store/ construction store of

GETCO and will be fully responsible for any damage to or loss of all materials at any stage during transportation

or taking over of the S/S incharge.

14.2 The contractor shall have to arrange necessary tools tackles for subjected work.

Seal & Signature of Bidder

14.3 The goods carriage shall be properly secured within the body of the vehicle to prevent it falling from the vehicle.

Vehicle is to be so covered & secured having sufficient capacity to carry material so that there shall not be any

danger, injury to the employee of GETCO/ property of GETCO or any public or to the property of the public / any

14.4 It will be the responsibility of the contractor to ensure tools, tackles, torch and First-Aid Kit to be made available in

14.4 STORAGE-CUM-INSURANCE : -

The contractor shall take suitable storage cum erection insurance cover at his cost for the entire work for Rs.

lakh, which are required to complete the work. Contractor shall have to take comprehensive insurance policy

against any loss, damage, theft, pilferage, fire etc. for the complete order period during loading, unloading and

staking activity at store. The contractor shall deal directly and pursue the claim with the Insurance Company and

shall be responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The proof

of insurance policy taken by the successful contractor shall be furnished to SE (TR), JAMBUVA. In absence of the

above insurance policy, R.A. Bill payment will be withheld. No material shall be issued to bidder/erection agency in

absence of such insurance policy.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., you shall be responsible to lodge, pursue and settle all

the claims with the Insurance Company for all items, materials and the Corporation shall be kept informed about it.

You shall replace the lost / damaged materials / items promptly irrespective of the settlement of the claims by under

writer and ensure that the work progress is as per agreed schedule. The loss, if any, such replacement will have to

be borne by you and Corporation will not entertain any claim / representation in this regard. However, it will be

contractor's responsibility to insure entire project till the line is taken over by the Corporation.

Successful bidder shall have to take insurance as mentioned below :

 Successful bidder has to take insurance amounting Rs.50.00Lakh having validity of 02 years i.e. entire contract

period immediately on receipt of the work order.

 During Bi-annaul ARC duration, is any untoward incident took place and contractor is forced to claim the insurance

then GETCO will review the balance insurance cost. In such case, successful bidder will be bound to take additional

insurance policy for the balance period i.e. up to due date of completion of work

 If time limit extension beyond the contract period is required on mutual agreement between GETCO & successful

bidder , in that case require insurance policy shall be taken by successful bidder for extension period.

GENERAL CONDITION FOR “BI-ANNUAL CONTRACT FOR WORK OF TAKING DELIVERY, LOADING, UNLOADING,

STACKING INCLUDING TRANSPORTATION OF ANY MATERIAL FROM ANY STORE OF GETCO TO ANY SUB-

STATION / STORE OF GETCO

1. The work should be carried out according to the specification and as per instructions of concern EE AM and

programmed laid out by the DE TECH , CO , JAMBUVA .

2. The Engineer in charge of respective AM divisions / DE Tech Division office has to contact DE Tech circle office

Jambuva for arranging trip / program for vehicle in advance.

3. The tenders shall remain open for acceptance at least for a period of Six Months, from the date of opening of

4. The Gujarat Energy Transmission Corporation Limited reserves the right to reject any or all tender without signing

any reasons whatsoever.

5. The contractor shall engage Supervisor with sufficient qualification and experience who could supervise the work.

6. The work shall be commenced immediately from the date of receipt of instructions from office and should be

completed within thereafter.

7. As regard damage the materials, equipment and worker of the contractor, he himself will be responsible. If there

is any compensation to be paid in respect of “WORKMAN” compensation act of any other statutory provisions, the

same will have to be paid by the contractor direct. If he thinks fit he may take necessary insurance cover, at his

8. Security deposit: - The contractor will have to pay the Security Deposit at 5% of the order value in form of demand

draft/BG in favor of ‘GUJARAT ENERGY TRANSMISSION CORPORATION LTD’ within 10 days from the date of

the issue of LOI.

9. The time allowed for completion the work is 24 months from the date of the commencement of the work.The

tenderer should note that the completion time allowed for carrying out the work should be strictly observed. Any

delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated delivery period

shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes (if any) per week

or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any).

In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

Seal & Signature of Bidder

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any other

amount payable under any other contract with the GETCO.

10. No higher rate of revised rate will be applicable for the work, if work is held up/ closed due to whatever so reasons.

11. In case of any dispute/ doubt, the decision of Superintending Engineer (TR), GETCO, Jambuva shall be

unchallengeable, final and binding to the contractor.

12. The quantum of the work as mention in estimate/ schedule –‘B’ is tentative and it can be very differ as per site

condition. The payment shall be made only on actual work executed or order quantity, whichever is less.

13. The tenderer will be abiding by and fulfill all the terms and provisions of the “Tender & Contract” for works as

applicable and incase of any discrepancy found GETCO shall forfeit the S.D. or any other action as may be initiated

as decided by Superintending Engineer (TR), GETCO, Jambuva.

14. The time limit for the work may be reduced and contractor should make all his efforts to complete the work within

stipulated time limit as may be given by the Engineer in charge depending upon emergency of work, GETCO

reserves the right to reduce the time limit without giving any notice.

15. The contractor has to remain in contact with Engineer in charge of work who shall issue detailed instruction for

the commencement of the work and DE Tech Jambuva, Circle office who will issue the program for subjected

16. All other general terms and conditions as prevailing in the GETCO shall be applicable to the contract.

17. The cost of damages to the material , if any will be recovered from the Contractor’s bill. The assessment of which

will be done by field Engineer at his sole discretion and his decision shall be binding to the contractor and shall be

considered as final and unchallengeable.

18. The contractor will have to give indemnity bond to GETCO against any possible claim of compensation for damage

to contractor’s equipments or staff or any of third parties during the execution of work.

19. The contractor will have to complete entire job as per directive and instruction of Engineer in charge. If he fails to

do so entire work will be carried out at contractor’s risk and cost.

20. The tender shall be issued to only the experience and contractor who has completed such job of similar nature and

magnitude satisfactorily in time. However, issuance of blank tender, will does not qualifies the tenderer to offer the

21. The contractor shall not refuse to execute the work order at any time and it will be his sole responsibility to execute

and complete this work as per the instruction of Engineer in charge.

22. The contractor has to carry out all the works in accordance with revised and latest provision under I.E. Rules Act

made there under and as per instruction of Engineer in charge.

23. No subcontractor, Power of Attorney shall be allowed.

24. The undersign reserve rights to reject any or all the tenders without assigning any reasons thereof.

25. The contractor has to follow all labour laws, safety rules and regulations. The GETCO does not take any

responsibility in case of accident or injury to the workers. The safety/ security of men, materials and equipments

shall be sole responsibility of the contractor.

26. The bidder shall specifically note that GETCO will not pay any extra amount towards any type of claim except for

the description indicated in Schedule – ‘B’. The party has to carry out all other/ additional required activities/ works

as directed by Engineer in charge which is not mentioned in Schedule but required to be completed as per site

condition and for this work no extra payment shall be made by GETCO.

27. The competent authority can delete any item in schedule of the tender, if he feels that the rate quoted by the

contractor for that item is abnormally high when compared to the estimated rates.

28. The work shall be carried out according to the specification and as per instructions and programmed laid out by the

Superintending Engineer-in-charge of the work.

29. Contractor will abide by and fulfill all the terms and conditions and general terms and condition of the contract for

works available in the office.

30. Tender offer without payment of EMD, documents, list of tools, tackles, equipments etc. required for execution of

job will be out rightly rejected without assigning any reason thereof and decision of Superintending Engineer (TR),

Jambuva will be final and unchallengeable.

31. GETCO shall deduct the Income-Tax and other taxes as per prevailing rules from each and every bill.

32. No part rate or reduced rate shall be allowed in final bill.

33. Successful bidder should abide to follow of all Central/ State Govt. rules, safety and insurance rules , RTO rules

34. The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any tender.

GETCO reserves the right to reject any or all tender without signing any reasons whatsoever.

35. The tender includes all minor accessories and items of work which are not have been specifically mentioned in the

specification schedule etc. but are essential for completion of work. The contractor will not be eligible for any extra

payment in respect of such minor accessories and items of work.

36. Bidder will be qualified only who have submitted all the required documents as mentioned in tender notice.

37. GETCO will not pay any idle charge for any site conditions or any circumstances.

38. The tender shall be issued to only the experienced contractor who has completed such job of similar nature and

magnitude satisfactorily in time. However, filling of on line tender, does not qualifies the tenderer to offer the bid.

Seal & Signature of Bidder

39. The Contractor will be governed by The GETCO’s general conditions of works contract. The Booklet will be

available in the concerned office in any working days. In the event of placing order, the contractor will have to sign

this booklet along with other document and agreement. All the usual terms and conditions of the GETCO, through

the same might have not been mentioned in this specification or contractor booklet will applicable to this contract,

and the decision of the Superintending Engineer shall be binding on the contractor.

40. Specification in any items mentioned in tender are subject to change without any prior notice and binding to the

41. For shortages of any materials issued by the GETCO for the work, recovery shall be made from you, on the basis

of prices of the materials (prevailing on the date of settlement of materials account) plus 15% supervision charges

plus GST as applicable.

42. No tools, tackles, manpower, crane facilities etc. will be provided by the GETCO.

SPECIAL TERMS AND CONDITIONS:

1. Scope of Work : The work includes transportation of any materials with it’s relevant accessories from any store center

of GETCO to project site/ any store of GETCO including loading, transportation, unloading and stacking of materials

as per instruction of EIC. No charge will be given for empty trip.

2. The contractor shall undertake loading, unloading, and transportation ,stacking of materials as per specifications,

quantities, and destinations as per program given by concern EIC or DE Tech Circle Office-Jambuva. This includes:

 Contractor shall deploy adequate number of vehicles and manpower, tools, and tackles on as and when required

basis as per the programme allotted to him

 Contractor shall have to carry out safe loading, handling, shifting, transporting , unloading, stacking of materials

without damage to materials

 Contractor shall have to execute the work within stipulated timelines and instructions of the Engineer-in-Charge

 Contractor shall have to Provide trained manpower and maintain discipline

 Contractor should ensure vehicles which are engaged for subjected work are in good condition and comply with

 Vehicles engaged must comply with RTO rules and environmental norms

 All safety regulations and site instructions, norms for material loading unloading handling stacking shall be

compulsorily followed by contractor

 In case of any breakdown of vehicle took place , replacement must be provided immediately. Standby vehicles

must be available at all times.

3. Contractor shall have to utilize Vehicles having adequate capacity for handling /shifting / transportation of the

materials/equipment’s/ consignment which must comply with RTO rules and environmental norms.

4. Contractor must have all vehicle documents for hired / owned vehicle viz. R.C. book, insurance and all RTO documents

and make them available while trip and same shall be produced along with RA bill to respective EIC.

5. Vehicles must have:

 Valid RC, insurance, pollution certificate (PUC), fitness certificate

 Permit for inter-state movement (if applicable)

 Non-compliant vehicles shall not be allowed

6. Prior intimation in writing for starting the job will be given by the Company. The road route decided for transportation if

changed due to any reasons, no any additional payment will be made.

7. Contractor will be fully & solely responsible for any shortage, damage, leakage to equipments, it’s accessories that

may occur, during dragging, loading, transportation and unloading up to the destination. The cost of damage, shortages

breakages will be recovered from the contractor’s bill. The Assessment of which will be done by Filed Engineer at his

sole discretion and his decision shall be binding to the contractor and shall be considered as final and un-challengeable.

8. Contractor shall have to submit RA bill along with work completion certificate issued by EIC, gate pass , weigh slip to

concern EE( AM).

9. The company will not be responsible for any accident injuries etc. to the contractor’s labour or any disability to those

persons during execution of whole job. Any damage to the contractor’s equipments during executions work will be

liability of the contractor.

10. Contractor shall have to give indemnity bond to GETCO against any possible claim of compensation for damage to

contractor’s equipments or staff or any other third party during the execution of work and whole job. If by any reasons,

Company is called upon the pay any such claim or compensation, the same will be recovered from the contractor’s bill

any where pending with GETCO even any later date.

11. For starting above work the transportation contractor will be informed in advance, so as to keep ready skilled labours,

Trailer, Tools, Tackles and other required materials. The company will not be in any case responsible for any delay in

dragging loading/ unloading and transporting up to destination. No extra charges for any short of delay will be paid to

the contractor. All extra charges incurred will have to be borne by the contractor. In any case Company will have to

execute the job, it will be solely done at contractor’s risk and cost, and all penalty above extra additional expenditure

as per Company’s rules will be levied upon and all pending bills deposits etc will be forfeited reserving the right of the

Company recover balance dues by ways to deemed fit.

12. No crane nor any facilities will be provided by GETCO at loading place, contractor shall have to arrange all necessary

tools / equipment for completion of the job.

Seal & Signature of Bidder

13. Contractor shall have to complete entire job as per directions, if he fails, to do so, entire work will be carried out at

contractor’s risk and cost. Due intimation for the starting the job will be given by Company.

14. Contractor shall have to engage labours for keeping live electric wires away from the equipments ,for tree cutting, if

required and for removing other obstacles during transit. Necessary guidance, permission from any Government

Authority, Railway Authorities, RTO and PWD Department etc will be arranged by Contractor well in time at his own

15. Wherever required , arrangement of smooth road at diversion shall have to be arranged by the contractor.

16. Contractor will be solely and fully responsible to any accident damage either to private or public properties and human

being during the time of execution of job.

17. In case of trailer truck to be provided, the contractor will have to arrange for all permits, such as road permit from RTO,

PWD or other authorities of Gujarat State for movement of his trailer/ truck etc. Contractor has to comply all updated

RTO safety rules, Railway Laws, R&B Deptt. Laws etc and has bear all such clearing permission/ insurance and all

other incidental charges required thereof.

18. Wherever necessary, reinforcement to the small bridges of culverts coming on way, whole transportation should have

to be arranged by the contractor at his cost.

19. The carting contractor shall be fully responsible for safe loading, unloading and transportation of the consignment. In

case of any damage to the consignment, the contractor shall be responsible for making good, the loss sustained, in

terms and replacement, repairs etc as may be required by the Company for putting the consignment in right order of

20. The contractor shall ensure that representative on his behalf is deputed by him to keep in touch with the Engineer with

regard to detailing of work

21. Any other items, activities which is not included in the schedule but required for transportation works should be carried

out by the contractor without any extra charges.

22. If the contractor fails to arrange sufficient capacity of trailer/ vehicle in time & due to this, any revenue loss occurs, the

same shall have to be borne by the contractor.

23. The Bi-Annual rate contract mentioned in the schedule “B” of the tender will be valid up to 02 years or the order amount

whichever is earlier.

24. The successful contractor has to furnish name, address and telephone number of local representative in their offer.

25. The authorized/ responsible representative must have to travel with the truck till the safe delivery of the materials. In

no case the loaded truck should be left idle by him and it will be your sole responsibility for any shortage/ damage to

the material during execution of the order.

26. The materials to be loaded must be weighted on weigh-bridge at source and destination locations in presence of our

authorized representatives/ engineer-in-charge and payment will be made only against actual weight transported with

the shortest route. The weighting charges are to be borne by the contractor.

27. The contractor has to fully co-operate the employees of the GETCO during execution of the work order at either of the

destination places without any excuse. Difficulty of any nature must be brought to the notice of the engineer-in-charge.

28. The contractor has to load/ unload/ stack the material only as per direction of the authorized Representative of the

GETCO or engineer-in-charge.

29. The contractor has to maintain the rules and regulation of the respective store for loading/ unloading of the materials.

30. The quantity and distance mentioned in the Schedule “B” is tentative and payment will be made strictly on the actual

basis i.e. actual weight transported with the shortest distance as certified by the engineer-in-charge.

31. The tenderer has to give local address (Vadodara) along with the name of local representative and phone number, so

as to commence the work immediately within 12 hours. The offer received without local address and contact telephone

number shall be rejected out-rightly without assigning any reason thereof.

32. Any dispute arising out of these tender documents will be subject to Vadodara jurisdiction.

33. Contractor has to provide required vehicles at a time as per the instruction of EIC.

34. During the journey all the RTO rules and regulations should be followed scrupulously and contractor will be responsible

35. Vehicle provided shall be comprehensively insured. Insurance for driver shall be arranged by the contractor

36. The driver should be fully instructed for the good behavior and to drive the vehicle only in accordance to the clear

directives of Officer-in-charge. In case, if driving is found rough, contractor shall have to change the driver with genuine

37. The contractor shall immunize company’s personnel against any claim arising out of accidents or misbehavior of the

drivers. The vehicle shall be properly insured all the time to cover the comprehensive party risk and simultaneously

immunized company on account of likely claims from public, police deptt. etc.

38. No any tools & tackles will be provided by the GETCO.

39. Loading/Unloading Standards

 Materials must be handled using proper techniques to avoid damage and as per guideline of OEM and instruction

of site incharge.

 Use of mechanical equipment (cranes, forklifts, etc.) wherever required is mandatory

 Manual handling must comply with safety norms

40. Material Safety & Protection

 Contractor must ensure proper covering (tarpaulin, etc.) during transit

 Protection against rain, dust, or spillage is mandatory

 Any damage or shortage shall be recovered from the contractor

Seal & Signature of Bidder

41. The contractor will be fully responsible for any shortage, breakage of damages to the materials/equipment that may

occur during the time of transportation, it is to be properly transported and handed over to the GETCO after completion

of the job. The cost of any such shortages/ breakages or damages if any will be recovered from the contractor, the

assessment of which will be done by our field officer at his sole discretion and his decision will be binding on the

42. Insurance: Contractor shall insure Vehicles ,Workers ,Materials in transit / complete work at his own cost

43. Proof of valid insurance must be submitted to EIC before commencement of work

44. The contractor shall be responsible for any accident , incident or damage to privilege, public properties etc. while

execution of work i.e. loading , unloading, transportation, stacking of material

45. The GETCO will not be responsible for any accident, injury etc. to the contractor’s laborer or equipments, during the

execution of the job, it will be the sole responsibility of the contractor.

46. Safety & Compliance

 Contractor must comply with all applicable labor laws, safety rules, and regulations

 Provision of PPE (Personal Protective Equipment) to workers is mandatory

 Any accident or injury shall be the sole responsibility of the contractor

47. The successful bidder will have to give indemnity the GETCO against any possible claim of compensation for damage

to his equipment or for injury to him, or fatal/non-fatal Accident to human life, his staff or any other person during

execution of the above job. If for any reasons the GETCO is called upon to pay such claim or compensation the same

will be recovered from him or his bills.

48. The contractor or his authorized person should always be present at the time of transportation of materials/equipments.

49. If, at any stage the contractor fails to carry out the job, the work will be get done at his risk and cost without giving any

notice or formalities required as per rules as the time is the essence of the contract. Contractor will not be entertained

for any dispute in this regard.

50. The contractor will have to make his own arrangements for PWD road permit, R.T.O. permission or any other permission

from local or other authorities or Gujarat State Government or other state Govt. which may be required for movement

of vehicle in Gujarat State for the transportation of the heavy material. If necessary the GETCO will extend all possible

assistance to the contractor by way of writing recommendation, letters for issue of such permission to the various

authorities if required etc. but without any commitment and without prejudice to the other terms and conditions of this

tender. The transportation inside Railway premises, P.W.D. or Local Authorities Roads shall have to be carried out in

such a manner and during the period (nights or day) they permit.

51. The toll taxes to be paid during transportation shall be borne by contractor. GETCO will not pay any Toll tax / RTO

charges/ penalties if any while transportation

52. It is the whole and sole responsibility of the contractor to pay compensation or damages to the persons, involved during

accident as per prevailing laws.

53. Vehicle provided shall be comprehensively insured. Attested copy of insurance policy shall be submitted to the EIC.

Insurance for driver shall also be arranged by the contractor.Copy of the insurance and all vehicle documents shall be

submitted along with RA bill to EIC / concern division office.

54. The successful bidder shall have to provide full details of supervisor / drivers such as Name /Mobile No/ etc to the EIC

before starting the work

55. Vehicle with well experienced driver ( having valid license according to vehicle ) with necessary tools and tackles to

meet the normal breakdown while on road , torch and First-Aid Kit shall be provided by the contractor

56. The supervisor / driver should be provided with enough money to cover the cost of petrol/ diesel, repairs and incidental

expenditure while in journey. Supervisor / driver shall be provided with mobile phone facility for communication. Driver

should keep all documents relating to vehicle such as RC book copy, insurance, road permit, PUC certificate, valid

license etc. or any other important documents in original copy with vehicle

57. The contractor shall follow all rules and regulations pertaining to the vehicle and its running/working such as RTO,

traffic, etc. scrupulously. Any consequences arising due to non-observance of any such rules shall be borne by the

58. In case of accident to the vehicle, the driver or occupants of the vehicle at the time of the accident, the whole and sole

responsibility of the contractor during accident to pay compensation or damages to the persons, involved as per law or

Act and the GETCO will not be responsible for any claim on this account.

59. The Contractor shall make his own arrangement for the boarding and lodging of his supervisor, workers,driver

 The contractor shall also make his own arrangements for refueling, repairs and maintenance of vehicle, operational

costs.No reimbursement in this regards shall be made under any circumstances

60. The contractor must follow all the rules, regulations and implementation of the labour laws relating to engagements of

persons by him.

61. The speedometers of the vehicles must be maintained with full accuracy and in working condition/order at all times.

Any defect noticed therein must be rectified at the earliest.Till such time, the meter starts working; the KMs. of journeys

for various places shall be decided by the users/Engineers based on the road maps or the basis of previous journey.

62. Vehicle shall be equipped with fire extinguisher

63. The rates quoted by the bidder in the schedule of rates must include all charges of every type such as fuel, taxes, and

levies maintenance / repairs of vehicle, driver or contractor’s supervisor, loading , unloading transportation of material

64. Contractor shall obtain necessary permissions for:

 Entry of heavy vehicles

Seal & Signature of Bidder

 Movement restrictions

 GETCO shall not be responsible for such approvals

65. Route & Transit Responsibility

 Contractor shall follow approved routes

 All transit risks including theft, pilferage, or diversion shall be borne by contractor

66. Contractor must be ready to handle urgent/emergency work at short notice

67. Workers / labours engaged for subjected work must be medically fit and properly trained

68. Spillage, leakage, or pollution during transport must be avoided.Contractor shall be liable for any environmental

damage or penalty imposed by authorities

69. Entry/Exit & Site Discipline :

 Workers and vehicles must follow gate entry procedures

 Strict discipline and proper behavior must be maintained while working within premises

70. Weighment & Measurement: Measurement of transported material shall be based on:

 Weighbridge records / volumetric assessment as approved

 Department’s measurement shall be final and binding to the contractor

71. The bidder should quote his rate correctly taking into consideration all points mentioned in the Schedule ‘B’ attached.

The rates should be quoted without any conditions and should be quoted in ink both in words and figures in legible

72. The bill have to be submitted in triplicate to the respective EIC with one copy to concern EE (AM ).Payment will be

made on actual measurement after observing GETCO`s general procedure and GETCO`s rule. The Quantum of work

shown in schedule `B` is provisional.

73. The successful bidder will be governed by the ‘General Terms & Conditions’ of the GETCO and the ‘Tender and

Contract for Works’ booklet of the GETCO which can be issued from this office.

74. The successful bidder will have to enter into agreement with the GETCO on a stamp paper of appropriate value at his

75. The successful bidder will have to take insurance for his equipment, compensation for his labor and third party risk etc.

During transportation of materials/equipment.

76. The GETCO reserves the right to reject any or all tenders without assigning any reasons thereof.

77. The tenderer shall have to complete the job immediately on receipt of the intimation from concerned Engineer and the

same will be given for necessary arrangement in advance. Contractor has to mobilize their gang within 12 hrs.

78. The period of order is 24 Months and if required it will be extended for another 12 months. The transportation of

materials/equipments will have to be carried out mostly under the live line in the sub-station yard for that skill superior

is to be engaged to avoid any electrical accident. GETCO is not responsible for any electrical accident.

79. Monthly statement for execution of work should have to be submitted to SE Jambuva showing detailed work carried

out for monitoring of order quantity/value.

80. No payment will be made for empty trailer.

81. Based on the Hon’ble Supreme Court judgment dt. 9.11.2005 directing all the State Governments to ensure that

the motor vehicles carry only the specified weight and if any excess weight is carried, the same should be off

loaded.In view of above directions, it is mandatory that the transporter should provide trailer having

appropriate registered laden weight as per the weight of the materials.

82. The goods should be carried out as per the specified height width allowable as per RTO rules. If any penalty may be

occurred by you due to carry out the exceed height than the allowable height in such circumstances, you have to

produce the proof of penalty payment for reimbursement. In no other case penalty of RTO will be entertained.

83. In case of any disputes in terms and conditions of this tender or associated matter, decision of SE (TR) Jambuva will

be final and no legality is binding in any dispute aroused by contractor.

Seal & Signature of Bidder

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we, By this SAFETY CUM INDEMNITY BOND Executed on this

____________ Day of 2026.I/We Having Registered Office (here in after called “THE CONTRACTOR” which

expression shall mean and includes my/our heirs, executors, administrators and legal representatives,

successors and permitted assigns)do hereby binds myself/ ourselves and also our company/firms after having

the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission Corporation

Limited (GETCO),Vadodara State Transmission Utility under The ElectricityAct,2003 having its registered office

at Sardar Patel Vidyut Bhavan, Racecourse, Vadodara.(here in after called as GETCO, which expression shall

mean and include its legal representative, administrators as signs)has agreed under the terms and conditions

of the contract no. ______________________________________________Dated__________made between

____________________and__________________________ for the contract of the value of Rs

_______________ interalia on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent

of Rs. Rupees only against any losses or damages, costs, charges and

expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work including work

carried out by outsourcing agency, failing to take proper care or not complying the guidelines given hereunder

as per Annexure-A and instructions which may be given from time to time during the continuance of the contract

and we further undertake to unconditionally pay the amount claimed by the GETCO on demand and without

demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order no. ____ dated

_____________________________________________issued by the GETCO after having observing

necessary formalities, the details of which is described in the order no. dated and whereas the said

job/works will be /likely to be done in places covered under Employees’ State Insurance Act, 1948 (ESI) and /or

the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and Welfare Act.

(Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this

Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as per

Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether th ere has been

any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages, costs,

charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the

change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all

claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging

to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any

proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any

other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance

Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for

the time being in force, and also has not observed the safety norms in accordance with the law prevailing

at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to stop the

execution of work/job and the period of such stoppage shall not be taken into account for the calculation

of the total period of completion of work for which the CONTRACTOR is responsible to complete the

work/job and it will be deemed that discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason,

the GETCO shall have the right to recover the said amount from any amount receivable by GETCO or

any bank guarantee deposited or anything payable whether in connection with this contract or other

contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond,

GETCO shall have right to terminate the contract of work issued to the CONTRACTOR.

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

Seal & Signature of Bidder

compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay the

penalty amount as given below:

Sr.No Amount of Contract in Rs. Penalty amount

1 Up to 1Lac Rs.5000/- plus applicable taxes if any

2 Above 1Lac to 10Lacs Rs.40000/- plus applicable taxes if any

3 10 to 100 Lacs Rs.100,000/- plus applicable taxes if any

4 >100Lacs 1.0% of contract plus applicable taxes if any

g. I/We the CONTRACTOR here by confirm that in case of any dispute/ difference for settlement of claims

under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/ work is performed or as

per GETCO norms shall have the jurisdiction to decide the rights &liabilities of the parties while

adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing

on the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order

mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said

order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof

(Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in addition

to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given

to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities

or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture the day the year

First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal & Signature of Bidder

(Non Judicial Stamp Paper of Rs. 300/-)

INDEMINITY BOND

KNOW ALL MEN BY THESE PRESENTS that we, Messer’s

Contractor” which expression shall, where the context so admits, include their heirs, executors, administrators and legal

representatives, successors and permitted assigns) are hereby held and firmly bind unto the Gujarat Energy Transmission

Corporation Ltd (hereinafter called “the GETCO” which expression shall, where the context so admits, include its

successors and assigns) to refund the full amount of materials supplied by the GETCO under the terms and conditions of

loss damage or deterioration of whatsoever nature occurs to said materials supplied by the GETCO and which are in the

custody of the contractor at their works site, on behalf of the GETCO, at

_______________________________________(name of line) _______________ and / or if any of the said materials,

when inspected by any officer authorized by the GETCO in this behalf, is found to be damaged, lost, deteriorated in quality

or quantity, the contractor hereby agrees to bind himself to indemnity and at all times keep indemnified the GETCO against

all loss, damage and deterioration to the any material supplied by the GETCO during his custody and shall pay in cash on

demand from the GETCO within 30 days the market value of such materials which is lost, damaged or deteriorated in full

to the GETCO and shall also hereby authorize the GETCO to deduct the said sum from any sum due to the contractor or

any sum which may at any time become due to the contractor under the above referred contract or any other contract

entered into by the contractor with the GETCO.

AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and protection and preservation

of the said materials against all risks, excluding war risks and against loss, damage and deterioration of whatsoever nature

in respect of the said materials while it remains in the custody and possession of the contractor.

AND WHEREAS the said materials shall at all times be open for inspection by any officer authorized by the GETCO. Now

the conditions of the above written bond are such that the contractor shall pay the full amount forthwith to the GETCO in

the event of loss, damage or deterioration or whatsoever except due to circumstances arising out of war in respect of the

materials supplied by the GETCO and shall fully and effectually indemnify and keep indemnified to the GETCO against

such loss, damage and deterioration.

The contractor shall keep the said materials open at all times for inspection by the officers authorized by the GETCO and

produce at any time when demanded.

THE WITNESS WHERE OF: We the

(Signature of contractor)

Hereto signed at ___________________

In the presence of

____________address ______________ (Signature)

_____________address ______________ (Signature)

Seal & Signature of Bidder

PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two thousand twenty

six between M/s. _____________________________________ (address of office) ________________ (hereinafter

referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the contract include its

successors or permitted assigns) of the ONE PART and the Gujarat Energy Transmission Corporation Ltd, having their

Head office at VidyutB havan, Race Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall

unless excluded by or repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

______________________________________ _______________ hereinafter called “the works” and more particularly

described and enumerated or referred to in the specification, terms and conditions prescribed in the order letter, covering

letter and other letters and schedule of price which for the purpose of identification have been signed by Shri

____________________________________ on behalf of the contractors and by ---------------------------------- on behalf

of the GETCO, a list whereof is made out in the Schedule hereunder written and all of which said documents are deemed

to form part of this contract and included in the expression “The works” wherever herein used, upon the terms and subject

to the conditions hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for the sum of

to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or which are

implied therein or there from respectively or are reasonably necessary for the completion of the works as

mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained in

this contract, and in consideration of the due provision, executions, supply and completion of the works agreed to

by the contractor as aforesaid the Board doth hereby covenant with the contractor to pay all the sums of moneys

as and when they become due and payable to the contractors under the provisions of the contract. Such payment

to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to the

rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to reject

and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general

conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No.

The contract value, extent of supply & erection works, delivery dates , specifications and other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to

affect or alter other terms and conditions of the contract and the general conditions and the contract so altered or

revised shall be and shall always be deemed to have been subject to and without prejudice to said stipulation.

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2026

2. GETCO order No. Dtd. _____ / ______/

3. Contractor’s acceptance of order vide letter no. _______________.

4. Contractor’s Partnership Deed dtd. ________________.

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first above written.

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

Seal & Signature of Bidder

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and on behalf of Gujarat Electricity Board, Vidyut Bhavan,

Race Course, Baroda - 390

In the presence of name, Full address and Signature:

Seal & Signature of Bidder

DETAILS OF THE EXPERIENCE FOR Transportation

Sr. Name of Order Order Date of Date of Order fully Status if

No Division / reference no. value Commence completion executed order under

Circle & Date ment execution

A Gujarat Energy Transmission Corporation Ltd., GETCO:

B OTHER STATE ELECTRICITY BOARDS:

C PRIVATE FIRMS:

Seal & Signature of Bidder

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned under reference

along with the General/ Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the deviations shown

in Annexure of Technical Deviations..

3. Further, I / We also agree that additional conditions / deviations, if any, found in the tender terms & conditions

(except reference indicated under Annexure ___ this tender document), our offer shall be out rightly rejected without

assigning any reason thereof.

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN

FLAG MARKING FOR IDENTIFICATION.

DETAILS OF TOOLS AND TACKLES

Sr No Description of Tools & Tackles Make Capacity Unit Available

Seal & Signature of Bidder

(Strike off whichever is not applicable)

This is to declare that Mr/Ms. __________________________________, employee of GETCO at

_______________________(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or working with Gujarat

Energy Development Agency at any of its offices or its parent Department i.e. Energy & Petrochemicals Dept., Govt. of

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this sheet. If there

are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter Deviation offered

No, Clause No. of the tender

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr No: List of Documents

1 Registration Class – with valid up to

3 Partnership deed/Proprietor (Notarized copy)

4 Power of Attorney (Notarized copy)