Tender for Management and Organization of the Meet and Greet with the prominent Media, Representatives of the Indian Diaspora and Prominent Travel and Tour operators in Scotland on 28th June 2025

Amount

Tender for Management & Organization of the Meet & Greet with the prominent Media, Representatives of the Indian Diaspora & Prominent

Complete arrangement of venue for the Meet & Greet in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc.

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the office of the Consulate General of India, Goan Diaspora in Scotland and the prominent media.

Agency will have to contact major tour operators, media and the Goan Diaspora in Scotland for the event as to ensure maximum attendance of atleast 50 – 60 representatives of the prominent Media, Representatives of the Indian Diaspora & Prominent Travel & Tour operators in Scotland

Visitor’s book and card collection box has to be arranged by the agency

Cultural programme on Goan theme to be arranged at the venue comprising of performers, Dancers etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc.

Agency will have to do the entire Venue branding during showcasing the tourism products & services during the Meet & Greet.

15 course buffet Dinner will have to be arranged for a minimum of 50 members of trade and fraternity at the venue.

Arranging / managing transportation to and from the venue to the hotel on the day of the Event for GTDC officials.

Arranging Kunbi Shawls (10 nos) and Laman Divo (5 nos) for VVIP’s

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 50 invitees,

Arranging laptop, LCD projector, and screen and Internet connection at the venues

Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by GTDC within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report.

Arrangement of one professional photographer and videographer

Distribution of 100 Nos. press kits, packages, publicity material to the participants

Collected data of invitees and handed over to GTDC for follow up

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation.

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GTDC) at the venue,giving total details and information about the products on display which will be played throughout during the event

Printing of flex posters to be fixed on the backdrop (5nos)

Printing of flex posters to be fixed on the backdrop (5nos)

Submit a detailed event Report to the GTDC along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to GTDC

SEAN ADEVENT (BID ID -49652)

VINSAN GRAPHICS (BID ID -49653)