SUPPLY OF EOT CRANE 05 TON CAPACITY.

Supply to be made as per the tender specification/Condition

The Manufacturer/Authorised Dealer firm must have satisfactorily executed atleast One EOT Crane of capacity 5 ton or higher in a single Purchase Order to this Railway or any other zonal railways, production units or Other Railway units in the last five financial years and current financial year upto date of tender opening . Documentary evidence (such as R/Notes or CRN or CRAC or RITES Inspection Certificate or Completion certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders or else the offer will be rejected.

Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEMs, failing which their offers will not be considered. OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para 3.4 of Part-B of Southern Railway Tender Conditions attached with this tender.

[a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centre[s,KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this. [b] If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. Please refer para 15.0 Part B of tender conditions.

[a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT CONSIGNEE END.

The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

The Inspection clause mentioned in the tender is only indicative, the actual inspection clause is applicable as per the product specification and drawing.

Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

For inclusion in this tender, please mail your request to [email protected] with proof of successful performance and certificate.

Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.(or) encashment of Security Deposit.

Demonstration and Training: The supplier shall demonstrate the working of the machine and shall fully and adequately train the operator and maintenance personal of the consignee free of cost.

After sale service required at the place of delivery . Details of after sales service facilities like address , telephone no , fax no ,email etc should be enclosed. The tenderer will clearly spell out in the offer the facilities available with him or his agent for providing adequate after-sales service in India during warranty period. The complete details such as organization for after sales service, availability of technically competent engineers and warehousing.

Bidder has to upload Tender specific authorization from OEM for supply and after sales service. If OEM is the bidder, self declaration certificate for the same to be provided along with bid. Failing which offer wont be considered.

Bidder must furnish clause wise compliances against the individual clauses of Section IV and V clearly indicating 'complied' in case of compliance to the clause, 'non complied' in case of noncompliance to clause. Informative clauses can be indicated as 'noted'. Bidder must provide necessary information as asked for in the relevant clauses. Bidder must provide necessary information as asked for in Section VI. Bid will be considered incomplete and liable to be rejected in case of noncompliance to this instruction.

Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. Declaration to their effect to be uploaded as per Document Land Border Declaration. ( Click here to download Format)

EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Part - B of Southern Railway Tender conditions.

Security Deposit : SD Clause: In terms of Railway Board letter No.2020/RS(G)/779/16 dated 27.11.2020. SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs 25 (Twenty Five) lakh, b)Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please see details in applicable SR Tender Conditions). The successful bidder should submit the security deposit within 21 days of release of Letter of Acceptance (LOA). The SD to be valid 3 months beyond the date of successful commission of the machine.

As per para 5 Evaluation criteria of the Spec document, detailed split up of (i) The cost of basic EOT Crane. (ii) Cost of DSL (type and length of DSL as specified in schedule-I). (iii) Cost of spares as per schedule-IV and additional spares and items viz slings/lifting tackles as specified in schedule-I. (iv) Cost of maintenance tools as per schedule-V (v) Cost of any other accessory treated as concomitant accessory. (vi) Cost of Installation & commissioning of crane and DSL (length of DSL as specified in schedule-I). (vii) Duties, taxes, insurance, freight and packing charges are to be provided along with bid. cost of CAMC 5 years after expiry of warranty period Failing which offer wont be considered. Detailed splitup should include individual items price breakup of spares, tools, accessories,etc. All related erection material required for inspection and commissioning of crane and connecting to electrical equipment's with cable laying and fixing accessories shall be included in the cost of basic EOT crane.

As per Para 6 - OTHER ITEMS TO BE QUOTED in Spec document,detailed price breakup of (i) cost of optional accessories. (ii) cost AMC correct cost of spare and service charges. These items will need to be quoted additionally though will not be part of commercial evaluation. Failing which offer wont be considered.

Procurement of the item is restricted to "Local suppliers" with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please refer Para 16.0 Part-B of tender conditions for Make In India Preference Policy.

OEM must provide a declaration that about the availability of spares throughout the design period of the machine. at the ultimate destination to safeguard against obsolescence. , Refer para 5 of annexure A in section VI of bid document part2 Failing which offer wont be considered.

Inter Se position of the offers would be determined based on the evaluation criteria on Para 5 of the Section IV of the specification document. The CAMC charges quoted in the tender will be taken into consideration for the inter se position and the CAMC rates will be mentioned in the Purchase Order. Based on these rates, the consignee, Mechanical department of Salem division will place a CAMC service contract on the bidder as per Indian Railway General condition of contract for services, 2018 for 5 years at time of completion of warranty period, as deemed necessary

Free training by the firm shall be imparted in operation and maintenance of the machine.

A statement indicating details of equipment deployed and quality control measures adopted by the manufacturer as in Annexure F of Section VI of Bid Documents Part-2.

The manufacturer shall have valid ISO-9001 certificate on the original date of closing of tender and a copy of same should be submitted along with the bid (manufacture of the tendered machine/crane should be in the scope of ISO certificate).

PENALTY clause : PENALTY FOR DELAY IN COMMISSIONING: The Contractor or his agents shall commission the machine within the stipulated time as shown in the contract. This time frame will be applicable from the consignee in respect of readiness and installation of the machine in cases where the machine is to be installed by the consignee. The time schedule includes the time for installation in cases where installation is also to be undertaken by the supplier. The time allowed for commissioning of machine by the contractor or his agent shall be deemed to be the essence of the contract. In case of delay in commissioning of the machine on the part of Contractor, the Purchaser shall be entitled to recover and the Contractor shall be liable to pay pre estimated liquidated damage at the rate of 2% of the total contract value of machine not commissioned for each and every month or part thereof for which commissioning is delayed. Provided always that the entire amount of liquidated damages to be paid under the provision of this clause shall not exceed 10% of the total contract value. After expiry of 5 months period from the date of default i.e. from the date of commissioning provided in the contract, purchaser will be at liberty to invoke the PG Bond submitted by the supplier. Continuance of commissioning work after expiry of stipulated time will also not absolve the contractor from the liquidated damages as stated above. The decision of the Purchase Office, whether the delay in commissioning has taken place on account of reasons attributed to the contractor shall be final.

Statement of Commercial deviations, if any, should be provided along with the bid. Refer para 8 of Section V Technical specification document. All Deviations shall be clearly indicated in the deviation statement as per the format of submission of technical bid Annexure 9.Any deviations quoted else where in the bid will not be considered. Failing which offer may not be considered. ( Click here to download Format)

Performance Guarantee for the warranty obligations of 10% of the contract value to be submitted at time of supply valid for three month beyond the completion of warranty period format is in Annexure 11 of section III of bid document part 1. ( Click here to download Format)

The details of preventive maintenance services including cleaning of machine to be provided under CAMC shall be provided by the tenderer in the format vide annexure L in section VI of bid document part 2.

The machine shall be designed for a life of 36 years with regular maintenance and all the structural members of the machine and the foundation shall be guaranteed for 7 years against cracks and breakages etc. during the course of normal operations. Tenderer would submit suitable undertaking vide Annexure B of Section VI of Bid Documents Part-2.

Bidder to provide quotation offer spares and service charge post warranty/CAMC period as per format given in Annexure K of section VI of bid document Part 2.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by Third party Agency.

Land Border Condition: Bidder shall confirm to the following declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored."

Inspection by TPI Agency. (Firm to please mention the place of inspection with full address and pin code)

Demonstration and Training: The supplier shall demonstrate the working of the machine and shall fully and adequately train the operator and maintenance personal of the consignee free of cost.

After sale service required at the place of delivery. Details of after sales service facilities like address, telephone no., email etc. should be enclosed.