Providing Security Services of Unarmed (Ex-Servicemen) Ex. Policeman/Paramilitary man and Civil Guard for Baroda City Circle Office, and various units under GUVNL/MGVCL Vadodara for the period of 2 years.

Prequalification Condition (Technical Bid) 4 to

Importance 7 to

Special Terms and Condition 11 to

General Instruction

General Condition of Contract 25 to

Annexure 1 to 3 28 to

Appendix-I 31 to

Category Wise Breakup of Security Guards 36 to

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

BCC-CIR-SECURITY 2027-29-20

Superintending Engineer (City), Madhya Gujarat Vij. Company Limited, Baroda City Circle invites On-

line Tenders (e-tendering) for Providing Security Services of Unarmed (Ex-Servicemen) Ex.

Policeman/Paramilitary man and Civil Guard for Baroda City Circle Office, and various units under

GUVNL/MGVCL Vadodara for the period of 2 years. Tender Papers & Specifications may be down loaded

from the Web Site https://tender.nprocure.com (for view, download and on line submission) and

GUVNL / MGVCL web site www.gseb.com & https://mgvcltender.nprocure.com (For view and download

Tender Fee may be paid as mentioned in the tender documents. The bidder has to submit Tender

on-line in (n) Procure only and no physical documents to be submitted but where specifically

mentioned in the tender documents. If necessary to submit documents physically then same has to

submit by Speed Post Addressed to The Superintending Engineer (City), Madhya Gujarat Vij

Company Limited, City Circle Office, Navlakhi, Rajmehal Road, Baroda-390001. “No Courier

Service or Hand Delivery will be allowed.”

The brief details regarding tender are as under:

Tender No. BCC-CIR-SECURITY 2027-29-20

Providing Security Services of Unarmed (Ex-

Servicemen) Ex. Policeman/Paramilitary man and

Description Civil Guard for Baroda City Circle Office, and various

units under GUVNL/MGVCL Vadodara for the period of

Estimated Cost (in Rupees) (W/o Tax) Rs.12,97,70,010.00

Plus GST (18%) (In Rs.) Rs.

Tender Fee (Non-refundable) + 18% GST in Rs.

(Rs. Seventeen Thousand Seven Hundred Only)

Earnest Money Deposit Amount (Refundable) (As

per purchase policy 2016, GUVNL & Amendment

1% of Estimate Cost i.e. Rs. 15,31,290/-

Thereof. (Amount of EMD to be taken as per

Table specify in recent Purchase policy)

Bid Document Downloading Start Date 16-07-2026

Bid Document Downloading End Date 05-08-2026

Pre Bid Meeting Date 27-07-2026

Last date & time for on-line submission of

Last date & time for submission of relevant

documents physically by RPAD / Speed Post 05-08-2026 (16.00PM)

Date and time of opening of EMD Cover

10-08-2026 (12.00PM) IF POSIBLE

Documents and Technical bids.

Date and time of On-line Opening of Technical

10-08-2026 (02.00PM) IF POSIBLE

Bid, if EMD condition is fulfilled.

Date and time of On-line Opening of Price Bid

17-08-2026 (16.00PM) IF POSIBLE

(Tentative if possible)

In case bidder needs any clarification or if training required for participating in online tender,

they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

PREQUALIFICATION CONDITION (Technical Bid)

The Tenderers / Bidders have to furnish / enclose the following documents ONLINE only for subject

work along with the Technical Bid of their offer otherwise their offer will liable to be ignored without

any reference/correspondence. It shall be sole responsibility of the bidder that the uploaded original

scanned documents (in PDF form) remain legible and should not be password protected. (Pre-Qualifying

Criteria modified as per GUVNL circular (1) No. 140 Dated. 11/02/2021 and (2)

GUVNL/Security/2024/449, Dated-13.03.2024 (3) GUVNL/Security/ADGP(S)/2024/13,Dated-13.01.2025

and (4) GUVNL/Security/ADGP(S)/2025/57, Dated- 13.03.2025 & relevant corrigendum time to time).

1. Photocopy of Professional Tax Number certificate.

2. Party shall have to submit the Latest Bank Solvency Certificate of at least 20% of estimated cost.

(Not more than one year old)

3. Certified copy of P.F. Code Number is to be attached.

4. Certified copy of Group Insurance Policy.

5. Party shall have to certify that the submitted Tender is “UN CONDITIONAL”.

6. Income-tax Number & Certified copy of PAN Number of the firm.

7. Certified copy of Labour License Number.

8. As per the Private Security Agencies (Regulation) Act, 2005, “Every private security agency shall

ensure imparting of training and skills to its private security guards and supervisors”. Accordingly,

every bidder should submit a self-declaration certificate of imparting training to the security

personnel as per the Private Security Agencies (Regulation) Act, 2005. The agency should have

either required dedicated training facility at their campus (including classroom & field work

training) or availed such training facility from other approved training facility.

9. Every bidder should submit last three years self-declaration regarding payment of statutory dues

of PF, ESI & Professional Tax within stipulated time.

10. Software facility must be provided by security agency for real time online tracking and monitoring

of deployed security guards. The monitoring facility should be provided by the agency at GUVNL

Vigilance Department and concerned subsidiary units with minimum storage of three months

11. Capacity to supply no. of required Manpower as per the criteria: - The capacity to supply no. of

require man power to be ascertained on the basis of labour license. A copy of labour license should

be invariably enclosed with the tender documents.

12. Certified copy of Goods and Service Tax Registration Number.

13. Certified copy of last executed order for the same work.

14. Minimum 3 years of working experience in Manpower Security Service only. The bidder should

submit the documents pertaining to minimum 3 years of work experience in Manpower Security

Service. In support of experience, the bidder should submit the copy of work order executed in last

3 years in legal organization like Central –State PSUs, Government Organizations, and Banks etc.

The bidder should also submit certificate from such organizations regarding satisfactory completion

15. Bidder should have executed similar work with single order value of minimum Rs. 1.50 Crores or

two orders values of Rs. 1.00 Crores or three work orders having value of Rs. 0.50 Crore each

during last 3 years

16. ESI Number.

17. Documents of ownership of the bidding firm. The bidder has to submit the memorandum of

Association / Articles / Partnership deed.

18. Please mention the complete correspondence address of the registered office of the firm.

19. Bidder must have annual turnover of Rs. 1.5 Crores for each three previous financial years. The

bidder has to submit the copy of IT Returns & Balance sheet/profit & loss statement of last 3 years

(i.e. Financial Year 2022-23, 2023-24 & 2024-25) audited by Chartered Accountant. The bidder has

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

to submit the certificate for turn over certified by Charted Accountant Financial Year 2022-23,

20. Net worth should be positive for the last 3 (three) financial years.

21. Certified copy of License Number under Private Security Agencies Regulation Act - 2007 or

Amendment thereof. (PSARA 2007).

i) If the participating bidder/agency is a Proprietary firm:-

1. Registered Notarized Declaration of Sole Proprietorship on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force / Paramilitary

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

5. The Ex-Service man should be the PSARA license holder of the participating proprietorship

ii) If the participating bidder/agency is Partnership firm:-

1. Registered Notarized Declaration of Partnership Deed with clear bifurcation of % of

ownership in the partnership firm on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force / Paramilitary

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

5. The Ex-Service man should be the PSARA license holder of the participating partnership

firm. Further, the ex-servicemen headed participating agencies not having PSARA license in

the name of Ex-servicemen have to change the PSARA license in the name of Ex-

serviceman. Within 3 Months of issuance of this clarification/circular.

6. It is further clarified that, an ex-serviceman holding a majority stake in the firm shall be

given first priority.

iii) If the participating bidder/agency is Pvt. Ltd. Company:-

1. Registered Notarized Declaration of Number of Shares Held with clear bifurcation of % of

ownership in the company on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force / Paramilitary

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

5. The Ex-Service man should be the PSARA license holder of the participating Pvt. Ltd.

Company. Further, the ex-servicemen headed participating agencies not having PSARA

license in the name of Ex-servicemen have to change the PSARA license in the name of Ex-

serviceman within 3 months of issuance of this clarification/circular.

6. Memorandum and Article of Association as per Companies Act,

7. It is further clarified that, an ex-serviceman holding a majority stake in the company shall

be given first priority.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

22. Any complaint / Observed adversity in the working in of the party in other assignments of group

companies or anywhere & they did not complete the assignment.

23. Involvement in Union activities by the employees employed by the Agency, pending dispute in

24. Party shall have to submit the List of available ARMS with Valid license (For ARM Guards) for

execution of subject work.

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

(1) All the relevant documents as per requirement of the Tenders to be submitted ON LINE only, no

physical documents to be submitted but where specifically mentioned in the tender documents. If

necessary to submit documents physically then same has to submit by Speed Post Addressed of

Baroda City Circle Office. No any further communication in the matter will be entertained. All

pages of Tender copy duly signed by bidder and to be uploaded ON LINE in n-Procure.

(2) It shall be sole responsibility of the bidder that the uploaded original scanned documents (in PDF

form) remain legible/readable and should not be password protected. Any deviation found in Data

/ Documents On-line Offer (e-Tendering) documents (Tender Document Fee, EMD, Technical and

Commercial documents, etc.) of Bidder, offer of the same Bidder will not be considered and no

any further communication in the matter will be entertained.

(3) Mode of payment of Tender Fee :-

All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the

Tender Document either in Cash (up to Rs. 10000/- only) at the Cash Counter, MGVCL, Baroda

City Circle Office or by RTGS/NEFT/Online.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should

invariably be paid by way of Cash (up to Rs. 10000/- only) at the Cash Counter, MGVCL, Baroda

City Circle Office during working day between 10:30 A.M. to 04:00 P.M. and on working Saturday

between 10:30 A.M.to 04:00 P.M. before the due date and time for submission of tender or by

RTGS/NEFT/Online; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s),

Bankers Cheque & Cheques & DD (DD for amount less than 3 Lakhs) are not acceptable. Self-

certified photocopy of Money receipt is required to be uploaded online.

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser company

decides to scrap/ cancel the tender, by one or another reason, in Which bidders are not

responsible for cancellation/ scrap of tender, in such case tender fee without GST amount may be

refunded to bidder(s), at sole discretion of the purchaser company.

Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.

Courier service and hand delivery of “EMD cover documents” are not allowed. Short

Offers received will not be accepted and the offers will be rejected out rightly.

Self-certified photocopy of Money receipt is required to be uploaded online; otherwise supplier’s

offer is liable to be rejected and online technical bid will not be opened.

(4) Mode of payment of Earnest Money Deposit:-

(i) Earnest Money Deposit is to be paid by RTGS/NEFT/Online (As per GUVNL Circular No.

GUVNL/Tech-3/1157 dated: 01.07.2023). If the EMD amount is more than Rs. 3 Lakhs, it

should be paid either by RTGS/NEFT/Online or Demand Draft or Banker’s Cheque or Pay

Order or Bank Guarantee in favour of MGVCL payable at Baroda on any

Scheduled/National Bank decided by the GoG time to time. EMD can also be furnished by

way of a bank guarantee from any nationalized bank as per Govt. GR. NO FD/MSM/e-

file/4/2025/2712/DMO dated 01/04/2026 (To be changed every year as per GOG).

(ii) No interest will be allowed on any of the above Deposit; &

(iii) Earnest Money will be liable to be forfeited, if (1) If Tender is withdrawing during validity

of the offer and (2) The Tenderer fails to deposit the Security Deposit.

This earnest money will be forfeited by the Company in case of successful bidder who, after his tender

has been accepted, refuses to pay the security deposit, sign & complete the contract document before

the validity of the offer. The earnest money will be refunded to all unsuccessful bidders after the

award of contract or expiry of the validity of the offer whichever is later. Tenders without payment of

earnest money deposit are liable to be rejected.

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD & relaxation in

payment of Security Deposit & Performance Guarantee the following guidelines are reiterated.

(1) No exemption from payment of Tender Fees shall be given to any bidders irrespective of

whether they are SSI, Cottage & Tiny works units.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat based

Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The exemption in payment of EMD shall be given only to Gujarat based small cottage & Tiny

works units registered under Small Scale Industries of Govt. of Gujarat (DIC) and also holding

subsequent registration with CSPO/ NSIC/DGS&D registration certificate for the tender

works/services. No. EMD exemption shall be given to the bidders having SSI/NSIC certificate of

outside Gujarat state.

(4) The above certificate should be authenticated notarized certificates.

(5) It may be ensured that the name of works mentioned in above certificate should be same as

tender works/service. If the certificate is for the works/service other than the tender’s

works/services, these certificates will not be acceptable & above relaxation shall not be given

to such SSI works unit.

(6) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is stipulated at

10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works registered with Govt. of

Gujarat (DIC) and also holding subsequent registration with CSPO/ NSIC/DGS&D registration

certificate for the work/services & complying the conditions as above.

(7) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is stipulated at

5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works registered with Govt. of

Gujarat (DIC) & also holding subsequent registration with CSPO/ NSIC/DGS&D registration

certificate for the work/services & complying the conditions as above.

(8) No price preference shall be given to any Bidders.

Bids shall be submitted online only. Documents of payment of Tender Fee & EMD has to be

uploaded online in n-Procure. If amount of EMD is more than Rs. 3 Lakh and bidder wants to pay

EMD Amount by the way of Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee,

then bidder has to pay in favour of MGVCL payable at Baroda City Circle, Bidder has to upload the

same in n-Procure and Original Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee

is required to submit in physical in “EMD Cover” by Speed post only. No Tender shall be accepted

/opened in case of receipt of tender after due date and time as mentioned in the tender

document; irrespective of delay due to Postal Services or any other reason and MGVCL shall not

assume any responsibility for late receipt of Tender

Following Documents related to EMD shall be submitted, if required are as under:

“EMD Cover”:- If EMD amount is more than Rs. 3 Lakh and bidder wants to pay by way of

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee, then this envelop shall contain

Original Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee.

The following documents as stated hereunder are required to be submitted in physical form under

Seal cover of “EMD cover Documents”.

[a] Original Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee if EMD Amount is

paid by the way of Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. This is

[b] In case of EMD Exemption demanded, bidder has to submit valid Exemption Certificates as

mentioned below. Not Physical only Online uploading.

Relaxation to Pay EMD: Bidder who has valid N.S.I.C. and M.S.M.E. certificate pertain to Gujarat

State will be given relaxation to pay EMD. Bidder upload in n-Procure notarized copy of valid

N.S.I.C. and M.S.M.E. both certificate of Gujarat State.

-: Bank Details:-

Sr. No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch Khanderao Market, Vadodara

4 IFSC Code BARB0KHANDE (Fifth letter is Zero)

5 Name of MADHYA GUJARAT VIJ COMPANY LTD

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account. The bidder

shall have to give details of his bank account with a cheque duly cancelled. No claim for refund of

EMD against Original Money Receipt shall be entertained by MGVCL. The details of refund of EMD

by RTGS with transaction no. will be informed to respective bidders by letter/email etc. from

Bidders are requested to attach duly cancelled Cheque in the EMD cover and requisite details in

this regards are to be furnished carefully in online annexure of EMD.

(5) Submission of Technical Bid:-

The tender is to be invited through E-Tender (n-code) hence same needs to be submitted online only

i.e. in n-procure and price bid is also submitted online only i.e. in n-procure.

(6) Opening of Technical bids:-

(i) The EMD cover & Technical bids (online) shall be opened on the due date in the

presence of all bidders / their representatives, if present. At first, the officers

concerned shall open EMD Cover (On line) and after fulfillment of Tender Fee & EMD

conditions, the Technical Bid (Online) with detailed specification shall be opened

(ii) Tender shall be valid for 120 days from the date of opening of the Technical Bid.

(iii) Tenders not received in on line in n-Procure then shall be rejected forthwith. No

physical submission of bids will be entertained.

(iv) EMD shall be returned to unsuccessful bidders within 15 days of placement of order.

For successful bidder, it should be refunded after submission of SD.

Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services. The amount and% of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to MGVCL or

shall not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the MGVCL, without MGVCL making any specific Claim,

for the same, either from the Department or from you. The offers having price inclusive of GST

and Cess is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the

bidder has opted for Composition Scheme under GST Act, which should be clearly indicated in the

price bid. MGVCL may at its discretion consider such offer with presumption of highest applicable

rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the bidder. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to /mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fails to upload

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

As per Prevailing rules and Government’s notification, Security Services are applicable under

reverse charge mechanism (RCM). So, GST is required to pay by service receiver i.e. MGVCL and

service provider i.e. bidder/security agency should not claim GST accordingly.

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to MGVCL and you should inform such changes to MGVCL from time to time.

STATUTORY DEDUCTION:

Statutory deduction will be made at the time of payment as per applicable rule and rate like

Income Tax TDS, GST TDS etc.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

SPECIAL TERMS AND CONDITIONS:

1. Tenure of Contract:-The duration of order will be for 2 years. The Company can terminate the

contract by giving three months’ Notice over during the currency of the contract and if the

performance of the Contractor is found unsatisfactory and also if the Contractor violates any of

the conditions of the contract mentioned herein. No Extension shall be granted except in Force

majeure condition (i.e. War, Riots, Earthquake, Hurricanes, Lock outs, Strikes, Pandemic and

under unavoidable Circumstances)

2. Ratio of Providing (Ex-Servicemen security staff/ Civilian Guards) modified as Per GUVNL

Circular No. 140 Dt. 11/02/2021 and GUVNL/Security/2024/449, Dated-13.03.2024:-

The Contractor shall deploy not less than 50 % ESM security staff (i.e. Ex-Indian Army /Navy

/Air Force /BSF / ITBP / CISF and other CAPF / Gujarat State Police Personnel) for Vital

installations of GETCO, GSECL and Sensitive locations of DISCOMs, rest of the security personnel

can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal Corporation area),

The Contractor shall deploy not less than 30 % ESM security staff (i.e. Ex-Indian Army / Navy

/Air Force / BSF/ ITBP / CISF and other CAPF / Gujarat State Police personnel), rest of the

security personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring and

supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more number of

Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%), then the contractor

agency will be bound to provide more than 50% ESMs as demanded by concerned subsidiary.

Further, the following shall be obligations on the part of contractor.

1. The agency should provide training to civil security guards as specified in “The Gujarat

Private Security Agencies Rules-2007” or amended thereof.

a) Guard found Sleeping, Misbehaving, being disobedience on duty –Rs. 500/- Per day Per

Guard plus applicable taxes (if any).

b) Agency failing to provide ESM/Civil Guards quantity as per tender / contracts condition

and GUVNL circulars- Rs. 300/- Per Day per Guard plus applicable taxes (if any).

c) Guards not found wearing shoes, proper dress- Rs. 100/- Per day Per Guard plus

applicable taxes (if any).

d) Not disbursing wages to security guards on prescribe due date in a month i.e. (On or

before 7th day of the succeeding month) - Rs. 250/-per day plus applicable taxes (if any) of

For an Example:

If an agency has made wages payment to a security guards on 11th of the Month, then penalty

deduction shall be considered as Rs. 1000/- (For 4 days i.e. 8th, 9th, 10th& 11th multiply by

Rs.250/- per day of delay plus applicable taxes (if any) )

The above mentioned penalties shall be deducted from the RA bill of Security agencies.

3. Soft copy of I-Card may be submitted with monthly bills submitted by agency.

4. Upper age limit for ESM & Civil guards shall be up to 65 years.

3. The Respective Contractor / Bidders shall ensure the following

a) The Security Agency must submit Bank Account Number, Copy of the Pass Book in respect

of each Security Guard.

b) The Security Agency must pay monthly salary to the concerned Security Guard through

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Bank (RTGS) only and the Agency shall furnish in the subsequent month details of Bank

(RTGS) payment made in the respective Salary account.

c) The Security Agency must submit every month Bank Statement of salary deposited for

previous month, statutory deductions and payments made to EPF, ESI Authorities etc.

The payment in the subsequent month will be made only if the agency submits the above

details / Challans and it will be responsibility of the concerned approving / disbursing

officer to ensure the same.

d) The Security Agency must distribute 02 (two) pairs of Uniform and other articles e.g.

Raincoat, Shoes in presence of MD or Senior Officials every year.

e) The Security Agency which fails to comply with the statutory provisions and payment of

necessary contributions to be considered for Stop Deal.

f) The Security Agency at the beginning of the Contract must submit the list of ex-service

Man, Ex-para military man, Police Personnel along with proof like relieve order issued by

Armed Force, Para-military force or Police Force and the Identity Proof.

g) As per the GUVNL Circular No. GUVNL/Security/ADGP(S)/2024/13 Dated 13.01.2025 and

amendment GUVNL Circular No. GUVNL/ Security/ ADGP(S)/ 2025/ 57 Dated 23.02.2025

The Contractor has to engage personnel from the group of ex-servicemen as specified by DGR,

New Delhi, retired personnel from Indian Army, Indian Air Force & Indian Navy including BSF,

CRPF, CISF and Assam Rifles only.

As per GUVNL Circular No. GUVNL/Security/2024/449, Dated-13.03.2024, the Contractor shall

deploy not less than 50 %ESM security staff (i.e. Ex-Indian Army /Navy /Air Force /BSF / ITBP /

CISF and other CAPF / Gujarat State Police Personnel) for Vital installations of GETCO, GSECL

and Sensitive locations of DISCOMs, rest of the security personnel can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal Corporation area),

The Contractor shall deploy not less than 30 % ESM security staff (i.e. Ex-Indian Army / Navy /Air

Force / BSF/ ITBP / CISF and other CAPF / Gujarat State Police personnel), rest of the security

personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring and

supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more number of

Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%), then the contractor

agency will be bound to provide more than 50% ESMs as demanded by concerned subsidiary.

Payment of rates for various categories shall be applicable as declared by above Agencies from

time to time. The Agency shall be reimbursed the difference of rates in case of increase by the

Appropriate Authority. In case of decrease in the wages it will be adjusted in next bill.

Wages shall be paid at the rate of minimum wages fixed by labour department of Govt. of

Gujarat from time to time& same is issued / conveyed by GUVNL to subsidiary companies.

Retired Policeman/ex-Paramilitary must have completed 20 years pensionable service

4. Wages/ Remuneration (Modified as per GUVNL Circular No. 140 Dt.11/02/21 &

GUVNL/Security/2024/449, Dated-13.03.2024):-

The Wages / Remuneration shall be paid to the respective category of the guard as per GUVNL

Circular No. GUVNL/HR/Ex-serviceman/1716, Dt. 20.10.2023. However, wages of Ex-

Policemen (Armed Shall be similar to Ex-Servicemen (Armed) and Ex-Policemen (Un-Armed) shall

be similar to Ex-Servicemen (Un-Armed) Apart from this.

1. Ex-Servicemen and other security personnel (other than regular staff of respective

companies) deployed for the duties outside the headquarters, shall be paid Rs.100/- per

day as refreshment allowance provided they are on duty at that time.

2. Other Allowances (Bonus, ESI, Uniform, Washing, and PF) should not be included while

approving overtime (extra duty) carried out by the same guard.

3. As per GUVNL Circular IGP Security & CVC vide Circular dtd.13.08.2010 & subsequent

guideline of Corporate Office vide letter No. MGVCL/HR/VPS-TA/2022/3279

Dtd.26.09.2022, TA and other allowances admissible to Vishesh Police Sahayak shall be

paid to agency only after receipt of documents in this regards through Security Agency

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

by strictly adhering guideline given in Circular dated 13.08.2010 on producing of bills by

5. Minimum Service Charge (Modified as per GUVNL Circular No. GUVNL/HR/CIVIL

SEC.GUARD/453, Dt.06.04.2026):-

The minimum service charge in the procurement of manpower Outsourcing services may be fixed

as 3.85% (3% profit plus transaction charges which are 0.85% at present) as proposed by GeM and

Office Memorandum No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of Finance,

Government of India, New Delhi.

A) Technical Evaluation Criteria:

The following shall be observed.

“If after opening of price bids two or more agencies found L-1, by quoting same SOR, in such

case, Gujarat based registered security companies will be given priority to be considered

If more than two agencies are found registered in Gujarat State, then in such case, the agency

headed by Ex-Servicemen (ESM) will be given 1st priority. Further, if two or more agencies are

found to be headed by Ex-servicemen, then experience of the agency in Government Sector and

PSU’s for last 2 (two) years in similar business i.e. manpower security supply only shall be

taken in to consideration (i.e. Agency having more nos. of work orders) shall be eligible for L-1.

If experience of two or more agencies is found to be same, then their aggregate turnover of last

3 (three) years shall be taken into consideration and agency having higher turnover shall be

considered as L-1 and contract shall be awarded to that agency. For experience, bidder should

also submit certificate from such organizations regarding satisfactory completion of work.”

(1) Agency Headed by Ex-Service Man:-

The Documents of the ownership of the bidding firm (Proprietorship/Partnership/Pvt. Ltd. Co)

submitted as per PQC criteria at the time of invitation of tender and opening of technical bid

shall only be considered to decide whether the agency is headed by Ex-Service Man. Under any

circumstances, the date of execution of such documents, should not be later than the due date

of invitation of tender.

Further, the following documents of the bidding firms are also required to be furnished as

supporting documents to ensure that the firm is headed by Ex-Service man.

i) If the participating bidder/agency is a Proprietary firm:-

1. Registered Notarized Declaration of Sole Proprietorship on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force / Paramilitary

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

5. The Ex-Service man should be the PSARA license holder of the participating proprietorship

ii) If the participating bidder/agency is Partnership firm:-

1. Registered Notarized Declaration of Partnership Deed with clear bifurcation of % of ownership

in the partnership firm on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force / Paramilitary

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

5. The Ex-Service man should be the PSARA license holder of the participating partnership firm.

Further, the ex-servicemen headed participating agencies not having PSARA license in the

name of Ex-servicemen have to change the PSARA license in the name of Ex-serviceman within

3 months of issuance of this clarification/circular.

It is further clarified that, an ex-serviceman holding a majority stake in the firm shall be

given first priority.

iii) If the participating bidder/agency is Pvt. Ltd. Company:-

1. Registered Notarized Declaration of Number of Shares Held with clear bifurcation of % of

ownership in the company on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary Force.

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force.

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by appropriate

5. The Ex-Service man should be the PSARA license holder of the participating Pvt. Ltd.

Company. Further, the ex-servicemen headed participating agencies not having PSARA license

in the name of Ex-servicemen have to change the PSARA license in the name of Ex-serviceman

within 3 months of issuance of this clarification/circular.

6. Memorandum and Article of Association as per Companies Act,

7. It is further clarified that, an ex-serviceman holding a majority stake in the company

shall be given first priority.

If at any point of time, during tender finalization (i.e. technical bid or financial bid) or before

awarding of work order, it is noticed that the partnership deed / ownership stake of the Ex-service

man in the partnership firm / Pvt. Ltd. Company is changed / revoked, then the bidder/agency will

be automatically disqualified, even if the agency is L-1 in the price bid and the next eligible L-1

agency will be considered for the price bid. Further, during the tenure of the contract, if at any point

of time the partnership deed/ ownership stake of the Ex-service man in the partnership firm/Pvt. Ltd.

Company is changed/revoked , the contract agreement with the agency will be liable to be terminated.

Notarized Undertaking regarding not-revoking of its ownership rights in partnership deed / ownership

stake / share in Pvt. Ltd. Company during the entire tenure of the contract may be obtained from the

Ex-Service Man of the agency by the concerned subsidiary company of GUVNL before awarding of the

Contract / WO / A/T.

B) Experience in Government Sector and PSU for last two years:-

The date of publishing of tender will be considered for calculating the period of experience of last

For example, if the date of publishing of tender is 01/04/2024, the period of experience should be

consider from 01/04/2022 to 31/03/2024. Under any circumstances work order awarded after

01/04/2024 should not be considered.

The minimum period of the work order in in Government Sector and PSU’s should not be less than

twelve months (one year). Further, for calculating number of work orders, all the subsequent

extension orders of the initial work order will be considered as single order.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

For example, if an order is placed for 2 years, and after the completion of the period of work order,

any further extensions are given based on satisfactory performance, the initial work order and all

subsequent extension orders will be considered as a single order.

In case of occasion based work orders such for specific event, the minimum period of the work order

should not be less than six months. Further the work orders issued for such occasions should not

be an extension of the existing work order wherein additional manpower has been demanded in

reference to existing work order.

6. Stop Deal for Non-compliance of Statutory Provision:-

The Guidelines regarding stop Deal for three years have been issued in case of lapses by

security agency regarding statutory compliances of various such as payment of minimum wages,

timely payment of wages and providing other benefit by the security agencies. These guidelines

issued by GUVNL vide circular No. 415 dated-05/03/2018 shall be applicable in such cases of

non-compliance.

7. Physical fitness & Age criteria:-

For Ex-service men as specified by DGR (New Delhi)

Age Limit : Minimum 20 Years, Maximum 65 Years.

Height : Minimum 5'- 6'’

Weight : Not Less than 50 Kg.

Chest : Minimum 32"

Education : Minimum 8th Std. Pass and should be able to read & write Gujarati Language

Eligibility : Ex-servicemen as specified by DGR, NEW DELHI should be retired personnel

from Indian Army, Indian Air Force & Indian Navy including BSF, CRPF, CISF,

Assam Rifles only.

BMI : Body Mass Index –

They should be physically fit and mentally alert and should be able to run a kilometer in three

The upper age ceiling in respect of Ex-police personnel is 65 years. However, Ex-police

personnel should have to meet with the physical fitness standards as laid down in the GUVNL

Further, The Upper age ceiling in respect of Ex-Servicemen, Ex-Para Military Force and Civilian

Guards shall continue to be 65 Years.

8. CRITERIA OF VISHESH POLICE SAHAYAK AND VISHESH POLICE DRIVER SAHAYAKVISHESH POLICE

1. He should be retired Police Sub Inspector, Assistant Sub Inspector, Head Constable and Police

2. He should be minimum OLD SSC Passed.

3. Age Limit should be up to 65 years.

4. He should have minimum 10 years’ experience.

5. He shall have to provide retirement certificate, SSC Certificate at the time of appoint of VPS.

VISHESH POLICE DRIVER SAHAYAK/Truck Driver

1. He should not be below 25 years and not above 40 years and provide Birth Certificate.

2. He should be passed minimum 10th standard and provide certificate.

3. He shall be well dressed as per RTO Rules and behaved with good manners and respect with

officers and staff of the Company and with Mobile facility. He shall be well experienced.

4. He should have Light/Heavy Motor Vehicle License with Badge.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

09. Field Security guards and fixed point security guards are required to be mentioned separately

in Annexure. No fixed point security guards should be changed without prior written

permission of the circle / power station head of the subsidiary company during the contract

period of 2 years by security agencies until and unless it is necessary due to any unforeseen /

unexpected incident / disciplinary action.

10. Location wise Security guards shall be demanded by circle head / power station head of

subsidiaries of GUVNL as per actual requirement with proper justification. Accordingly,

agencies are abided to deploy the same during their contract period.

11. All Security Guards deployed by agency should have smart phones with relevant monitoring

application. Security guards not having the smart phones shall not be deployed by security

12. Name wise deployment charts of all security guards are to be provided by security agencies

to check real time deployment. All security guards must be provided with authentic Smart /

Digital Identity Cards issued by the agency.

13. Security agencies / contractor shall have to disburse salaries / wages through Escrow Bank

account only to the personnel engaged as per prevailing wage rates issued by GUVNL.

14. Security agency must provide monthly salary slip of the respective past month to their

security guards before 7th of each month during the entire contract period.

Any deviation with respect to qualification will be liable to termination without any notice.

15. APPOINTMENT ORDER:-

The Agency shall provide the personnel meeting with the Company’s/ requirement as shown

herein and the Agency will have to furnish a copy of appointment order issued by them to the

individual ex-service Security Guard as and when deployed for the assignment of the Company.

The Contractor should submit Character Certificate of all personnel at the time of engaging and

Police Verification for each personnel within one month. Discharge Book of all ex-servicemen

should be submitted duly verified before starting the Security Contract.

16. Payment to Contractor: - Payment will be made on monthly basis upon raising bill by the

contractor which shall be recorded in MB & RA bill by Authorized Officer of the Company.

Payment will be made by the concern Office of the Company after fulfillment of above. The

contractor shall have to submit the challans of payment of various statutory dues like PF / ESI /

GST etc. of previous month along with bill of current month.

a) Guard found Sleeping, Misbehaving, being disobedience on duty –Rs. 500/- Per day Per

Guard plus applicable taxes (if any).

b) Agency failing to provide ESM/Civil Guards quantity as per tender / contracts condition and

GUVNL circulars- Rs. 300/- Per Day per Guard plus applicable taxes (if any).

c) Guards not found wearing shoes, proper dress- Rs. 100/- Per day Per Guard plus applicable

taxes (if any).

d) Not disbursing wages to security guards on prescribe due date in a month i.e. (On or before

7th day of the succeeding month) - Rs. 250/-per day plus applicable taxes (if any) of delay.

For an Example:

If an agency has made wages payment to a security guards on 11th of the Month, then

penalty deduction shall be considered as Rs. 1000/- (For 4 days i.e. 8th, 9th, 10th& 11th

multiply by Rs.250/- per day of delay plus applicable taxes (if any) )

The above mentioned penalties shall be deducted from the RA bill of Security agencies.

As per GUVNL guideline

 The security Agencies shall be required to open ESCROW BANK ACCOUNT for payment of

Monthly salaries to their Security Guards.

 Accordingly, Escrow Agreement would have to be executed and signed between MGVCL,

Bank of Security Agency & Security Agency.

 MGVCL shall credit the payment in the designated Escrow Account(s) opened by Security

 Security Agency shall make payment of salaries/wages (as per rates circulated by

GUVNL from time to time) to the security Guards from this Escrow Account only.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

17. All the persons engaged by Contractor shall be on the Contractor's Payroll and the Contractor

shall have to disburse wages through Escrow Account only to the personnel engaged as per

prevailing rates finalized by Labour commissioner, Government of Gujarat from time to time.

The Contractor should also indicate the names along with the wages paid to them through

Escrow Account submit one copy of the payment sheet and Xerox Copy of the Register as proof

for record / verification.

18. The Agency shall provide the daily attendance sheet of such Guards to the Authorized officer of

the Company. The Contractor will be paid only for the period, his staff remains present as per

the attendance statement given to the Company’s responsible Officer. The charges of the staff

will have to be reduced for the number of days of absence from duty.

19. The Contractor shall have to make his own arrangement for residential accommodation,

conveyance, furniture, etc., for his Security Staff. The Company will not make any payment for

such arrangements during the stay of the personnel at the Headquarter. However,

accommodation will be provided wherever it is available at the existing rates of the Company.

20. Security Deposit (Refundable): - The Contractor shall deposit with the Company an amount

equivalent to 5% of the total order value as Security Deposit by DD or by Bank Guarantee of any

of the Nationalized Banks as per Govt. GR No. NO FD/MSM/e-file/4/2025/2712/DMO Dated

01/04/2026 within 21 (twenty one) days of date of Letter of Intent / Letter of Acceptance, as

per Company’s Rules. No interest will be paid on Security Deposit.

The said Guarantee covering the period of successful execution of the contracts must be

invariably submitted within 21 (twenty one) days from date of Letter of Intent / Acceptance

i.e. before placement of order, otherwise the LoI / LoA will be out rightly cancelled and the

EMD will be forfeited without entering into any correspondence and this will be binding on the

21. The successful bidder has to execute agreement (Format attached) in Subsidiary Companies on

Non-Judicial Stamp paper of Rs. 300/- duly Notarized as per agreement document uploaded

herewith within 10 days after the payment of S.D. amount / Bank Guarantee. The cost of Non-

judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be

executed between subsidiary company & the authorized representative of successful bidder as

mentioned hereunder.

On approval of the offer of successful Bidder, a Contract Agreement is required to be entered

into between the subsidiary company and the successful Bidder. Subsidiary company shall issue

a detailed A/T/ work order incorporating various terms and conditions.

An Officer who signs the LOA / Purchase / Work Order is authorized to sign the Agreement

documents on behalf of the Purchaser / Service availed Company & from the successful Bidder’s

side, the Agreement can be signed by the Authorized Representative.

In case of appointment of authorized representative, the agency is responsible for doing all

future communication / correspondence, representation if any, in respect of awarded A/T,

W/O by the authorized representative during the tenure of the contract.

1. If the Authorized representative is from a Partnership firm, then a certified copy of

partnership deed must be attached along with the signature of other partners who have

authorized the particular partner to execute and sign the Agreement.

2. If it is a private or public limited firm, a copy of the Resolution, authorizing the person to

execute and sign the Agreement on behalf of the firm, passed by the Board of Directors along

with the Company’s seal must be attached with the Agreement.

3. If it is a Proprietary Firm, then the proprietor himself should execute and sign the Agreement

and his full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, subsidiary company shall issue a

detailed A/T / work order by incorporating various terms and conditions.

22. The Company shall be at liberty to deny the entry to the Contractor's person / persons in the

premises of the Company if there is complaint against person / persons for whatever reason

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

including non-integrity, misconduct, non-committing, misbehavior displayed, and in that case,

such type of person / persons should be withdrawn immediately from Company’s assignment on

written request from the Authorized Officer of the Company.

23. The Company shall not be liable to pay any charges other than agreed upon in this Contract.

Weekly off reliever or substitute or overtime or any kind of financial burden will not be paid by

the Company whatsoever it may be. All such payments, i.e. overtime etc. as per statutory

provisions of the Act applicable from time to time should be borne by the Contractor, if the

Contractor engages any security personnel for more than eight hours on any day, no any

escalation will be paid by the Company.

24. The Contractor shall deploy not less than 50 %ESM security staff (i.e. Ex-Indian Army /Navy /Air

Force /BSF / ITBP / CISF and other CAPF / Gujarat State Police Personnel) for Vital installations

of GETCO, GSECL and Sensitive locations of DISCOMs, rest of the security personnel can be

civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal Corporation area),

The Contractor shall deploy not less than 30 % ESM security staff (i.e. Ex-Indian Army / Navy

/Air Force / BSF/ ITBP / CISF and other CAPF / Gujarat State Police personnel), rest of the

security personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring and

supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more number of

Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%), then the contractor

agency will be bound to provide more than 50% ESMs as demanded by concerned subsidiary.

25. The Contractor shall have to reduce or increase the security personnel as per the requirement

of the work for the duration indicated from time to time and the payment will be made to the

Agency for the actual number of personnel deployed at the same rates agreed by the Company

against this Tender.

26. The Contractor shall have to provide security uniform, badges, clubs (Lathi), torches, shoes and

required kits etc. in consultation with the Authorized Officer of the Company for proper

identification.The Security Agency must distribute 02 (two) pairs of Uniform and other articles

e.g. Raincoat, Shoes in presence of MD or Senior Officials every year.

27. All other general terms and conditions of the Contracts Company’s shall be applicable to this

28. The Contractor should provide copies of Discharge / Release Certificate of ex-army /

Paramilitary personnel, Personal bio-data with photographs of all such ex service personnel to

be deployed before starting the contract activity.

29. The Security Head / Head of the concern office / Dept. concern, only will have the right to

check the physical standards, educational qualifications and age limit, service records and

antecedents before allowing a particular person retained by the Contractor for security. The

party shall hand over copies of such records of security men at the commencement of the

30. The Agency shall provide full information, to the Company, of the personnel to be deployed,

which shall include:-

(i) Tampered proof photo copy of PAN Card;

(ii) Full name [Photo copy of Ex-serviceman Card or photo copy of Retirement / Release Order];

(iii) Details of his native place with proof of address;

(iv) Name of Bank, Branch &Bank Account Number; &

(v) Declaration of Guard that he was not dismissed from Military/Police Department along with

antecedents of each personnel as well as local Police Station where he was posted.

31. As the matter of Security Department is a crucial, the Contractor's security men shall be

deployed at given points after prior permission from the Company. No Contract security men

will be shifted or inducted without prior permission and consent of Authorized Officer of the

32. Neither part of the contract nor any share of interest therein, shall in any manner or

whatsoever, be transferred or assigned or subject to any person, firm or corporation, by the

Contractor directly or indirectly.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

33. (a) The Contractor shall be responsible for proper behavior of the persons employed by him and

exercise control over them. He shall also be bound to prohibit and prevent his employees for

taking any direct or indirect interest and / or support, assistance, maintaining or helping any

person or persons engaged in any anti-social activities, demonstrations, riots, agitations,

which may in any way be detrimental or prejudicial to the interests of the Company,

proprietors or occupiers in the neighborhood. In such events the Contractor not jeopardize the

interest of the Company in any manner, i.e. by any commission and the Company shall be

indemnified by the Contractor against any consequential claims, actions, suits, proceedings,

loses or damages on any grounds whatsoever. The Contractor shall be solely responsible and

liable for any commission / commission by his personnel, which may lead to any proceedings

in the Court of Law against the Company or claim for payment of damages / loss of property

of any citizen.

(b) All persons of the Contractor entering in the work premises shall be properly and neatly

dressed and shall wear badges while working in the Company premises, including work site.

34. Any failure on the part of the Company at any time of enforcement of strict observance of the

performance of any of the terms and conditions of this Contract, exercise of any rights

mentioned in the contract, shall not constitute a waiver of such terms and conditions of rights

and shall not affect or deprive the Company of exercising the same at any later date.

35. The Contractor employing more than ten workmen on any day of the preceding six months as

contract labour shall be required to obtain requisite License at his cost from the appropriate

Licensing Officer before undertaking contract work. The Contractor shall be solely liable and

responsible for short compliance with the requirements under the Contract Labour (Regulation

and Abolition Act) 1970 and Rules therein.

36. The Company shall not be liable in any respect for damages or compensation for any injury or

for any occupational disease particular to the employment to any person engaged throughout

the contract and the Contractor shall keep the Company indemnified thereof by obtaining

insurance of his security men.

37. The Contractor shall ensure that all persons are provided with the protective clothing like

helmets, gloves, safety shoes etc., as may be required from safety point of view and all his

persons shall follow the instructions issued by the Company from time to time in connection

with Safety and Security.

38. Each Security Guard provided by the Contractor should display Photo Identity on his chest and

should bear ex. army badge on both arms and the same Pattern worn by guards of regiments.

39. Final payment will be made only after satisfactory performance of the Ex. Servicemen provided

by the Contractor. Monthly bills shall be paid as per provisions contained in and subject to

tender terms and conditions.

40. For any reasons whatsoever and of which the Company shall be sole judge, the Company may

terminate this contract by giving the Notice of three months and the Contractor and his

personal shall vacate the site / work place on the expiry of such period. In the event of such

termination of contract, the Contractor shall be paid, for all the work executed up to the

period of termination, including refund of Security Deposit, subject to deduction of any dues

penalties with GST and cess as applicable, other recoveries etc. within a period of two months

at the direction of the officer in charge.

41. The Contractor shall be liable to compensate for making good all the damages/losses arising out

of theft, breakage, pilferage of any office furniture, equipment, fittings and fixtures

whatsoever as may be caused directly or indirectly by the persons engaged through him.

42. Contractor shall exclusively be liable for non-compliance of any Acts, Laws, Rules and

Regulations applicable from time to time having over engagement of workers directly or

indirectly or execution of work and Contractor hereby undertakes to indemnify the Company

against all actions, suits, proceedings, claims, losses, damages etc., which may arise under

Payment of Wages Act, Workmen's / Employees Compensation Act. Fatal Accident Act,

Employees Provident Fund Act, Family Pension Scheme, Deposit Linked Insurance Scheme, or

any other Act or statute herein not specifically mentioned, but having direct or indirect

applicable to the persons engaged in this contract.

43. During the period of contract, Contractor himself or his authorized representative shall be

required to remain present at site, so that he can be contacted in case of emergency.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

44. In case of any incident arises, pertaining to security, the Contractor's Security Staff has to lodge

police complaint, i.e. FIR and carry out other police station procedures on behalf of the

Company and simultaneously the matter should be reported to the local officer in charge.

Security staff has to give details of incident and police complain along with copy of FIR to the

DOS / ADGP(S) / IG / DIG under the jurisdiction of the concerned Police Station area and other

areas which are governed as notified areas.

45. Contractor has to produce attested copies of the following documents in the name of the

Agency issued by the Competent Authority as mentioned in pre-qualification criteria.

(1) Copy of License Number under Private Security Agencies Regulation Act - 2007 (PSARA 2007)

& Amendment thereof.

(2) Provident Fund Code Number.

(4) Professional Tax Number.

46. Contractors should possess PF Code Number in the name of the Agency. Contractor who does

not possess PF Code will not be considered for acceptance of Tender.

47. EXTENSION / TERMINATION OF THE CONTRACT: -

This is the rate contract for two years. The Company reserves the right to terminate the

contract at any time or to extend for further period for 2 (two) month with maximum for 6 (six)

months in force majeure conditions & Under unavoidable circumstances on the basis of same

terms, conditions and rates of the original contract based on satisfactory performance of order

and it will be binding on the Contractor. If performance is found not up to the required

standard, the same will be brought to an end by giving 3 (three) months’ notice in writing.

Further, No extension shall be granted except in force majeure conditions (i.e. War, riots,

earthquake, hurricane, lockouts, strikes, pandemic) and under unavoidable circumstances. In

such condition, existing order may be extended for 2 (two) months with maximum of 6 (six)

months. The proposal of the same to be forwarded by concerned MD of Subsidiary. The

competent authority for approval of such extension (Pre or Post) shall be ADGP (S).

In case, the agency / company / firm fails to provide services of security staff during the

contractual period or in case the security staff not found as per prescribed qualifying criteria

mentioned in the Tender / Order, subsidiary company may exercise its discretionary power

a) To recover by way of penalty terms

b) To arrange security staff from other agency, elsewhere after giving due notice to the agency

on account and at the risk and cost of the agency without canceling the contract in respect of

the numbers of security staff not provided within contractual period.

c) To cancel the contract

Meanwhile, when such contracts are terminated, the concerned subsidiary company may make

stop-gap arrangement for deployment of security staff with due approval of Managing Director

of the respective subsidiary company by stating proper justifications thereof. Simultaneously,

the subsidiary company should initiate procedure for finalization of new tender. Here it is to

mention that, in such case, new tender should be finalized invariably within a period of

months from the date of termination of contract. If the stop gap arrangement persists for more

than 6 months then the approval of ADGP(S), GUVNL is to be obtained invariably.

In above stated three events, the opinion of subsidiary company shall be final. In the event of

action taken under clause no. (b) Or (c), the agency shall be liable to pay for any loss which

subsidiary company may sustain on that account, but the agency shall not be entitled to any

saving on such arrangement made against default.

Further, subsidiary company reserves the right to terminate the contract at any time, without

assigning any reason, whatsoever, by giving notice period of one (1) month from the date of

Notice of Termination of the Contract. Agency will not be entitled for any compensations /

damages / losses, whatsoever, on account of such termination of the contract.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

48. The Company will release the payment of bill only after the Contractor makes payment of

wages through Escrow Account to the security personnel and submits evidence thereof to the

security personnel, deposits the Provident Fund and/or produces the Challan for the respective

periods and performance certificate issued by the Competent Officer, so authorized by the

Company, every month.

49. The contract rates shall include any incidental and contingent work, although not specifically

mentioned in the contract, but is necessary for its completion in an efficient and workman-like

50. ARBITRATION:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either Party

be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause, arising under or in connection with the present

agreement, the same shall be referred to the Arbitration Centre (Domestic and International)

High Court of Gujarat at Ahmedabad ("the Centre" for short), currently functioning in the High

Court Complex, Sola, Ahmedabad for appointment of arbitrator and thereupon, the Centre shall

appoint a sole arbitrator and conduct the arbitration proceedings in accordance with its rules.

If the parties unanimously agree to appoint three arbitrators, then in that case, each party

shall appoint one arbitrator from the panel of arbitrators of the Centre, and the Centre shall

appoint the third arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be

the sole and exclusive remedy between the parties for all disputes arising under or in

connection with this agreement. The arbitration shall take place at the Arbitration Centre,

Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in accordance with the provisions

of the Arbitration and Conciliation Act, 1996 as amended from time to time, and the

proceedings shall be conducted in English. The arbitration award shall be final and binding on

51. All other general Terms and Conditions of the Company, Agreement shall be applicable to this

Contract also. During the tenure of the order, the Company may impose terms and conditions

for safety of the Company’s asset and men power.

52. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties including

GST subsequent to suppliers offer if it takes place within the original contractual delivery date

will be to Madhya Gujarat Vij Company Limited’s account subject to the claim being supported

by documentary evidence. However, if any decrease takes place after the contractual delivery

date, the advantage will have to be passed on to Madhya Gujarat Vij Company Limited.

53. JURISDICTION: All questions, disputes or differences arising under out of or in connection with

the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is

situated i.e. Baroda City Circle (O&M) Circle.

54. The successful bidder has to provide the man power as mentioned in order within 30 days of the

date of order. The Contractor upon receipt of the order shall have to supply all the Guards as per

order within 30 days. If agency violates the order condition at any time, the contract will be

cancelled with a notice period of three months and forfeit the security deposit amount.

55. As per Circular No. GUVNL/ADEP(S)/Security/2023/104 Dated: 25.01.2023 (Corporate Office

Letter No. MGVCL/ACE (Vig.)/Security/All CO/50, Dated: 10.02.2023), “Whenever any

malpractice/offence/misappropriation related F.I.R. is registered against the security

agencies on the basis of reliable documentary evidence materials, immediately such security

agency should be disqualified to continue with the security services and also to be

disqualified from participating in any future tender process till the case is disposed in their

favor in the concerned jurisdiction court of justice”.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Nature of duties to be performed by Security Guards provided by the Contractor shall be as

"To provide security at different points to safeguard Company’s properties, buildings,

materials, installations etc., situated at various area of the premises, as per the directives of

the Security Head / Office Head.

56. Conflict of interest amongst bidders:

If participating bidders are found to have a conflict of interest, then the participating agencies

shall be disqualified, during the technical scrutiny / evaluation of the security tender invited

by subsidiaries of GUVNL.

A bidder may be considered to have a conflict of interest with one or more parties in this

bidding process of security tenders as mentioned below:

1. They have proprietor / Partner(s) / Director(s) in common.

2. They have the same legal representative / agent for purposes of the bid.

3. Different agencies participated in single tender but found common Proprietor / Partner(s) /

4. In case of a holding company having more than one independently registered firms or more

than one firm having common business ownership / management, only one firm should quote.

Similar restrictions would apply to closely related sister companies. Bidder must proactively

declare such sister / common business / management firms in same / similar line of business.

5. Bidder should not act in contravention/violation to the provisions of competition act, as

amended from time to time

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders.

57. Relationship with employee:

Every bidder should at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share in partnership

firm) of any employee of the tendering Company or his/ her relative as defined in Section 2(77) of

the Company’s Act. 2013 is 10 percentage or more, the tendering Company will not deal with such

Company/Firms at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such

facts would immediately disqualify the tenderer for further dealing with the tendering Company.”

58. Applicability of Stop Deal / Banned for business dealing / blacklisting:

(i) The firm, stop deal and / or banned for business dealing and / or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and / or banned for business

dealing and / or blacklisting for all Companies.

(ii) Effect of putting a firm for Stop dealing / Banned for business dealing / blacklisting:

A. The proprietor / all the partners / directors of the stop deal / banned for business dealing /

blacklisting firm shall also be considered for stop deal / banned or business dealing / blacklist.

B. Once the name of the firm and / or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing / blacklist in any Company of GUVNL and its

Subsidiary Companies,

i. No enquiry shall be issued to a firm.

ii. No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be

C. Action to be taken, when a Firm and / or proprietor/ partner / director of the firm is put on

Stop dealing / Banned for business dealing/ blacklisting by GUVNL or any of its subsidiary

Companies, during tender process: -

i. Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary /

ii. After opening Technical bid but before opening the price bid, the price bid of the Firm should

not be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

iii. After opening of price bid, the offer of the firm should be ignored and will not be further

evaluated. The firm will not be considered for issue of order even if its price is the lowest. In

this situation, the next lowest bidder shall be considered as L1.

iv. The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no outstanding

dues recoverable from the firm.

D. If a Firm is put on Stop dealing / Banned for business dealing / blacklisting in one Company and

is already executing work and / or Letter of Acceptance / purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work / supply.

E. The amount of EMD / SD / any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee

shall be encashed and appropriated.

F. The Stop dealing/ Banned for business dealing/ blacklist shall be Firm-specific and when a Firm

is put on Stop dealing/Banned for business dealing/blacklist, all the manufacturing works of the

Firm shall be on Stop dealing/Banned for business dealing/ blacklist for GUVNL and its

Subsidiary Companies& for all Services of the Firm.

G. If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing/blacklist.

H. The Board of Directors of the concerned Company may however, if he considers it to be in the

interest of the Company, remove the ban in respect of any specific Service / Supply from any

supplier for that Company only.

Every bidder should, at the time of submission of bid, give a declaration that bidder and / or

proprietor / partner / director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’ Subsidiary Companies.

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

General instructions:

The respective tendering authority of the subsidiary Companies shall ensure the following:-

(a) The Security Agency must submit Bank Account Number, Copy of the Pass Book in respect of

each Security Guard.

(b) The Security Agency must pay monthly salary to the concerned Security Guard through Escrow

Account only and the Agency shall furnish in the subsequent month details of payment made in

the respective Salary account.

As per GUVNL guideline

 The security Agencies shall be required to open ESCROW BANK ACCOUNT for payment of

Monthly salaries to their Security Guards.

 Accordingly, Escrow Agreement would have to be executed and signed between MGVCL,

Bank of Security Agency & Security Agency.

 MGVCL shall credit the payment in the designated Escrow Account(s) opened by Security

 Security Agency shall make payment of salaries/wages (as per rates circulated by

GUVNL from time to time) to the security Guards from this Escrow Account only.

(c) The Security Agency must submit every month Bank Statement of salary deposited for previous

month, statutory deductions and payments made to EPF, ESI Authorities etc. The payment in

the subsequent month will be made only if the agency submits the above details / Challans etc

and it will be responsibility of the concerned approving officer to ensure the same.

(d) The Security Agency must distribute 02 (two) pairs of Uniform and other articles e.g. Raincoat,

Shoes in presence of MD or Senior Officials every year.

(e) The Security Agency which fails to comply with the statutory provisions and payment of

necessary contributions to be considered for Stop Deal.

(f) The Security Agency at the beginning of the Contract must submit the list of ex-service Man,

Ex-para military man, Police Personnel along with proof like relieve order issued by Armed

Force, Para-military force or Police Force and the Identity Proof.

(g) The firm / bidder has to deploy required security manpower within 30 days from the date of

receipt of the order. In case not deployed within stipulated period, penalty of Rs.250/- per day

per security staff plus applicable taxes (if any) will be deducted from the RA bill, subject to

maximum 10% of the contract value, inclusive of all taxes, levies and duties.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

GENERAL CONDITION OF CONTRACT

1. Wages to be paid through banks to the employees deployed by the Contractor:

A. The Contractors shall pay minimum wages declared by Deputy Labour Commissioner,

Govt. of Gujarat time to time instead of DGR rates. The wages shall be paid by him before

the expiry of 7th day of the last day of the month in respect of which the wages are payable

(i.e. wages of a month have to be paid by him in the first week of the next month). The

payment shall be disbursed to the Guards through Banks (RTGS) only. The Agency shall have

to submit the copy of a letter given to the Bank advising for crediting wages in individual

Account of the Guard along with photo copy of the Cheque showing total payment to be made

to all such Guards, whose Accounts are operated in that Branch. (If there is more than one

Branch, the Agency will have to submit separately for each Branch).

B. The Contractor shall give his telephone number and address to the Company so that in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his

office outside the factory premises and the Contractor shall keep himself present throughout

the work hours.

2. LABOURS LAWS:

(a) Person below the age of 20 years and above age of 65 years shall not be employed for the

work by the Contractor / agency.

(b) No female worker shall be employed in the night shift between 07-00 PM to 06-00 AM.

(c) Contractor shall maintain a valid labour license under the Contractor Labour (Regulation and

Abolition) Act for the employing necessary manpower to be required by him. In the absence of

such license the Contractor shall be liable to terminated without assigning any reasons

(d) The Contractor shall, at his own expense, comply with all Labour Laws applicable from time

to time and keep the Company indemnified in respect thereof. Some of the major liabilities

under various Labour and Industrial Laws which the Contractor shall comply with are as

1. Payment of contributing of way of Employer’s contribution towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc.

at the rates made applicable from time to time by the Government of Gujarat /

Government of India or other Statutory Authorities.

2. Payment of deposit in respect of each contract Security Personal at the applicable rate

with the office of Commissioner of Labour as per Contract Labour (Regulation and

Abolition) Act.

3. License as prescribed under the Contract Labour (Regulation and Abolition) Act and

Rules framed there under depending upon the number of workman employed by the

Contractor. License is compulsory if ten or more labours engaged due date.

4. Identity Cards as prescribed under the Factories Act / shops & Establishment Act (as the

case may be) with photo affixed there to the same for identification.

5. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act, any payment to the Contractor’s employees arising out of any claim or

disputes under the Industrial Disputes Act. 1947 or any other Labour Laws.

6. Payment of compensation in case of accidental injury.

7. Provision of crèche if female labour employed is more than 30 numbers.

8. Maternity leave as per the provision of the Maternity Benefit Act.

9. Provident Fund and Family Pension Scheme.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

The Contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund and family pension scheme in respect of

each concerned employees. Provident fund and family Pension Scheme at the rate of

8.33% (or at the rate made applicable by the Government from time to time) of wages.

The Contractor’s contribution and his workers’ contribution towards Provident Fund and

Family Pension Scheme shall be deposited by the Contractor with the respective

Regional Provident Fund Commissioner.

10. Deposit Linked Insurance Scheme:

The Contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Respective Regional Provident Fund Commissioner.______________

(Mention the location of the concerned RPF Office.)

11. Administrative Charges:

Administrative Charges for maintaining Provident Fund Account shall be deposited by the

Contractor with respective Regional Provident Fund Commissioner at the rates

12. Paid Leave Facility:

Paid Leave Facility at the rate of one day for every 20 days worked by the Contractor

Security Personal shall be provided by the Contractor to his workers. He shall maintain

Leave Records / Leave Cards for individual Security Personal which shall be duly

verified, approved and certified by the Authorized Officer of the Company.

13. Workmen’s / Employees Compensation Fund and Employer’s Liability Insurance:

The Contractor shall cover all his employees under Workmen’s / Employees

Compensation Fund and under the liability Insurance.

14. The Contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

15. Contractor to indemnify the Company:

The Contractor shall indemnify and keep indemnified the Company, every member,

officer and employees of the Company, also Engineer in charge and his staff against

action proceeding claims, demands, costs and expenses whatsoever arising, out of or in

connection with the maters referred in above clauses and elsewhere and against all

actions, claims, demands, cost and expenses which may be made against the Company

by any workmen / employees of the Contractor or any sub-contractor and / or

Contractor from any liability any wise any workman employees of the Contractor or

sub-contractor under any Laws, Rules or Regulation having the force of low including

but not limited to claims against the Owner Workmen Compensation Act 1923 and its

amendment from time to time.

The Employees’ Provident Fund Act, 1952 and / or the Contract Labour (Abolition and

Regulation) Act. 1970 the Company shall not be liable for in respect of or in

consequence of any accident or injury to workman of other person in the employment

of the Contractor or his sub-contractor and the Contractor shall identify workman in

the Company against all such damage and compensation and against all claims,

demands, proceeding costs, charges and expenses what so ever in respect thereof or in

relation there to.

16. Workman’s / Employees Compensation & Employer’s Liability Insurance:

1) Insurance shall be affected for all the Contractor’s employees engaged in the

performance of these Contractors. If any of the work is subjected, the

Contractor shall require the sub-contractor to provide workman’s compensation

and Employers Liability Insurance for the letter’s employees are covered under

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

2) If any Agency found having involved in any kind of malpractices such as under

payment to its employees, irregularity in computation of duty hours, less

deduction of Provident Fund & default in other statutory compliances or in

maintaining required manpower as per Contract or failure in employing Leave

Reserve Supervisor, the Company will have the right to terminate the contract of

such Agency immediately without giving any notice.

3) The Company will be entitled to deduct directly from the bills, to be paid to the

Contractor any sum payable by the contractor and which sum / sums the

Company is required to pay as a principal employer on account of Contractor’s

default in respect of all liabilities referred to in above clauses.

4) Contractor’s default in respect of all liabilities referred to in above clauses.

5) Nothing in the contract document stated shall anywise constitutes any workman

/ employees of the Contractor or any sub-contractor as or to be workman

employees of the owner or place obligatory liability in respect of any such

workman / employee upon the Company.

6) Office correspondence will be carried out in English and if at any time to

facilitate the Contractor, Gujarati Translation may be furnished if deemed fit.

The English version will be the contract one and the same only will be held good

for legal matter.

7) Contractor will be responsible and liable to pay difference in wages if any and or

observe the revised Service Conditions that may be awarded by the Honorable

Industrial Tribunal effective from the dated directed in the award.

8) Party shall have to provide at their own the required personal protective

equipment’s of standard make (ISI approved) to their staff during work execution

and it will be their responsibility to see that same are wear by your employee

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

To create an environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their users

for the ultimate benefit of society and the nation.

Company's Commitment Party’s Commitment

Maintain the highest Technical Standards in Not to bring pressure recommendations from

business and professions outside Company to influence its decision.

Ensure maximum transparency to the Not to use intirnidation, threat inducement or

satisfaction of stakeholders. pressure of any

Ensure to fill the terms of Agreement / To be prompt and reasonable in fulfilling the

Contract and to consider objectively the contract, agreement, legal obligations.

viewpoint of parties.

Ensure regular and timely release of Provide goods and /or services timely as per

payments on due dates for work done. agreed quality and specifications at minimum

cost to COMPANY / CORPORATION / NIGAM.

Ensure that no improper demand is made by Abide by the general discipline to be maintained

employees or by anyone on our behalf. in our dealings.

To give maximum possible assistance to all To be true and honest in furnishing information.

the Vendor / Tenderer / Service Provider and

other to enable them to complete the

contract in time.

To provide all information to Tenderer / Not to divulge any information business details

Contractors relating to contract/job which available during the course of business

facilitate him to complete the contract/job relationship to others without the written

successfully in time. consent of Company / Corporation / Nigam.

Ensure minimum hurdles to Not to enter into cartel /syndicate/

Vendors/Tenderers/Contractors in understanding whether formal/non-formal so as

completion of Agreement / Contract / Work to influence the price.

Seal & Signature

Seal & Signature (Company’s Authorized Signatory)

(Party’s Authorized Person)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

(To be submitted by Tenderer along with Technical Bid

DETAILS OF THE TENDERER / AGENCY

[These details are necessary to create the database of TENDERER(S)]

Name of the TENDERER

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Undertaking/ Central (Indicate the relevant status)

Govt. undertaking

License No. & Date under PSARA -

License Validity Period From Date__________ to

Registered Office Authorized

Representatives

Address of the firm

Contact person name

City & Pin code

Phone Nos. (Office)

Phone Nos. (Residence)

Web site address

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

(UNDERTAKING/SELF CERTIFICATION IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST/ COMPLAINT/UNION ACTIVITY/TRAINING/STATUTORY PAYMENTS/RELATION WITH THE

EMPLYEE THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List/Complaint/Union

Activity/Training/Statutory payments/Relationship with the employee thereof and accept tender

Ref: Tender No.: BCC-CIR-SECURITY-2027-29-20 (TENDER ID:324723)

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each

quoted item of the tender).

___________________________________ here by certify that M/S

_______________________________________ and their proprietor / any partner / any directors of the

firm is not stop deal and / or banned for business dealing and/or black listed by GUVNL and / or their

any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / MGVCL or any other Public

Sector undertaking or Government (State / Central)Organization.

Further certify that there is no any complaint/observed adversity in the working of the party in

other assignments of group companies of anywhere & assignment/order once given is fully completed

without any observations.

Also certify that no any employees employed by the Agency involved in Union activities, and

further certify that no any pending case/dispute in Court.

Also certified that we will impart training to the security personnel as per the private security

agencies (Regulation) act, 2005. We will have either required dedicated training facility at our campus

(including class room and field work training) or availed such training facility from other approved

training facility.

Also certify that we have paid statutory dues of PF, ESI and professional tax of last three years

with in stipulated time.

Also certify that “If our bidder Company/Firm, the interest (i.e. Shareholding in Company and

share in partnership firm) of any employee of the our Company or his/her relative as defined in

section-2(77) of the Company’s Act-2013 is 10% or more, our Company will not deal with such

Company/Firms at all”.

It is hereby confirm that we have read and understood all the Terms & Conditions of the above

Tender and certify that our submitted Tender is “UNCONDITIONAL”.

Signature of the Tenderer

Seal of the Firm

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.: BCC-CIR-SECURITY-2027-29-20 (TENDER ID:324723)

(BANK GUARANTEE ON NON-JUDICIAL E- STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm) having their

registered office at _____________________________________ (address of the firms Registered Office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

/ Erection / Supply & Erection Work) (Name of the material / equipment / Work) for

_________________________ Madhya Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (amount of EMD) valid till _________ (mention

here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of

Tender’s Offer) which is required to be submitted by the Tenderer along with the Tender.

We, ____________________________ (name of the Bank and address of the Branch giving the Bank

Guarantee) having our Registered Office at ___________________________________ (address of Bank’s

Registered Office) hereby give this Bank Guarantee No. ________________ dated _________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from the Madhya

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount not

exceeding Rs. ______________ (amount of E.M.D.), (Rupees ____________________

_________________ (in words) to the said Madhya Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the Tender or

part thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer

within one month from the date tender or a part thereof has been accepted by the Madhya Gujarat Vij

Company Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(mention here the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the MGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or

claims under this Bank Guarantee are made to us in writing on or before _______ (Date of validity of

the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the Bank’s

the Bank with Branch Code, Telephone and Fax Authorized Signatory with

Nos. Official Round Seal.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

[ON STAMP PAPER OF RS.300/-]

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) for Contract Period

as per Commercial Terms and Conditions of Tender]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this

Bank Guarantee No.________________ dated _________ and hereby agree Unequivocally and

Unconditionally to pay immediately on demand in writing from the beneficiary Company____________

(Name of Gujarat Urja Vikas Nigam Ltd./ subsidiary Company) or any officer authorized by it in this

behalf any amount up to and not exceeding Rs. ___________(Amount of Performance Guarantee

towards execution/ supply period), (Rupees ________________ (in words)) to the said ________

(GUVNL/ subsidiary Company) on behalf of M/s. _________________ who have entered into a contract

for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ (Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly”.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force

until ____________________ (Date of validity of the Bank Guarantee). Unless demands or claims under

this Bank Guarantee are made to us in writing on or before_____________ (Date of validity of the Bank

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the

the Bank with Branch Code, Telephone and Fax Bank’s Authorized Signatory

Nos. With Official Round Seal.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

To be filled in and submit with technical bid

Sr. No. Particulars Compliance

1. Photocopy of Professional Tax Number certificate submitted?

2. Latest Bank Solvency Certificate submitted?

3. Certified copy of P.F. Code Number submitted?

4. Certified copy of Group Insurance Policy submitted?

5. Certificate of acceptance of tender “UNCONDITIONAL” (Notarized

ANNEXURE-3) submitted?

6. Certified copy of PAN Number of the firm submitted?

7. Certified copy of Valid Labour License Number submitted?

8. Certified copy of GST Registration Number submitted?

9. The bidder should submit the copy of work order executed in last 3 years in

legal organization like Central –State PSUs, Government Organizations, and

Banks etc. The bidder should also submit certificate from such organizations

regarding satisfactory completion of work. Submitted?

10. Minimum 3 years of working experience in Manpower Security Service only.

The bidder should submit the documents pertaining to minimum 3 years of

work experience in Manpower Security Service. In support of experience,

the bidder should submit the copy of work order executed in last 3 years in

legal organization like Central –State PSUs, Government Organizations, and

Banks etc. The bidder should also submit certificate from such organizations

regarding satisfactory completion of work, Submitted?

11. Bidder should submit Manpower Security Service only work order copy for

last 3 (three) consecutive years submitted?

1)(Single order = Value of Minimum Rs 1.5 Crore

2)Two orders = Value of Rs. 1.0 Crore

3)Three orders= Value of Rs. 0.5 Crore each

During last three years

12. Certified copy of ESI Number submitted?

13. Documents of ownership of the firm submitted?

14. Documents of correspondence address of the firm submitted?

15. Certified copy of I.T Returns and Balance Sheet & Profit & Loss statement of

last 03 Years audited by Chartered Accountant submitted? (FY 2022-23,

16. Certified copy of Net worth for last 03(three) consecutive Financial Years

from Chartered accountant submitted? (FY 2022-23, 2023-24 & 2024-25)

17. Copy of the license number under PSARA Act-2005 submitted?

18. Notarized declaration in regard to Stop Deal / Banned for Business

dealing/Black List/No Complaint/Union Activity/Training/Statutory

payments/Relationship with the employee thereof and accept tender

“UNCONDITONAL” ANNEXURE-3)

19. List of Available ARMS With valid license submitted?

20. Upload signed copy of tender?

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Sub: WORK OF Bi-Yearly CONTRACT FOR PROVIDING SECURITY SERVICES AT COMPANY / CORPORATION /

Description Qty. in Nos.

1 Providing Security Services of Unarmed (Ex-Servicemen) Ex.

Policeman/Paramilitary man and Civil Guard for Baroda City Circle Office, and

various units under GUVNL/MGVCL Vadodara for the period of 2 years.

Various unit of Baroda City Circle

(Area not covered under area A & C)

The rates are exclusive of Tax. Tax at prevailing rate, if applicable will be paid by “COMPANY” extra on

production of paid evidence /challan.

The Ex-para military shall be paid wages as per ex-serviceman. The Ex-police man will be paid wages as

per Ex-serviceman. Civilian guards shall be paid wages at the rate of minimum wages fixed by labour

department of Govt. of Gujarat from time to time.

Wages of Ex-Policemen (Armed Shall be similar to Ex-Servicemen (Armed) and Ex-Policemen (Un-

Armed) shall be similar to Ex-Servicemen (Un-Armed).

The minimum service charge in the procurement of manpower Outsourcing services may be fixed as

3.85% (3% profit plus transaction charges which are 0.85% at present) as proposed by GeM and Office

Memorandum No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of Finance, Government of

India, New Delhi..

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Name of the company: M.G.V.C.L. - Baroda City Circle.

Providing Security services of (Ex. Servicemen /Ex. Policemen/civilian) for Baroda City Circle Office and various

units under MGVCL and GUVNL, as per Circular No- GUVNL/HR/Sec. Guards/453, Dated- 06.04.2026.

Sr. Category of Security No. of Present rates of Guards as per Amount for Two

No Guards. person current Wages circular Year

Providing Un Armed

1 Serviceman) round 44 (Min)

the clock for Area-B 25752.56

Police/Paramilitary

2 man round the clock 63 (Max)

for Area-B. 25752.56

Providing Civilian

Guards for Area-B.

Total....... 246

Add 18% GST Amount

Total Amount Rs.

Total Amount Rs.

(In words Rupees: Fifteen Crores Thirty one lakhs, Twenty Eight Thousand Six Hundred eleven & Eighty Paisa

** The minimum service charge in the procurement of manpower Outsourcing services may be fixed as 3.85% (3%

Profit plus transaction charges which are 0.85% at present) as proposed by GeM and Office Memorandum

No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of Finance, Government of India, New Delhi.

** Agency quoting service charge below than 3.85 % of estimated rate shall be disqualified.

1) Above indicated rates of Wages Rates are mentioned as per prevailing rates of each category

on the date of issue of tender. However, actual payment shall be made based on the wages

rates declared by Minimum wages notified from time to time by Govt. of Gujarat and

applicable for the relevant period.

2) The rates are taken in above schedule as per GUVNL letter No. GUVNL/HR/Civil

Sec.Guard/453, Dt. 06.04.2026

3) The rates are Exclusive of GST at prevailing rate. If applicable will be paid by ‘COMPANY’

4) I/We have read and clearly understood all the Terms and Conditions of the aforesaid tender

5) I/We hereby accept all the condition and specification of this render document.

Superintending Engineer (O&M)

MGVCL, Baroda City Circle

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

Category wise breakup of Security Guards deputed under Baroda City Circle Office. & GUVNL /

MGVCL Corporate Office / Vidhyut Nagar Colony and GETRI Training Centre

Baroda City Circle Main Gate

Vish East Division Main Gate

Karelibaug S/Dn.

Indrapuri S/Dn.

Sardar Esstt S/Dn.

Chapaner Compt. Centre

Providing Ex-Serviceman Area- Harinagar Bill Collection

B Fatehgunj S/Dn.

2-Scada Control Room

2-Makarpura S/Dn.

2-66 KV JP Road Store

Vidhyut Nagar Colony Gate

Baroda City Circle Main Gate

Vish East Division Main Gate

Karelibaug S/Dn.

Sardar Esstt S/Dn.

3-Panigate S/Dn.

Chapaner Compt. Centre

Bajwada Bill Collection

2-Vish West Division Main Gate

Fatehgunj S/Dn.

2-Lalbaug Division Main Gate

2-Lalbaug Store

2-Tarsali S/Dn.

Providing Ex-Policeman Area-B

Baranpura S/Dn.

5-Vidhyut Nagar Colony Gate

3-VIP Guest House Gate

2-VIP Guest House Gate1

GUVNL School Gate

3-GUVNL School Gate

A1 Bungalow GUVNL

A1 Old Bungalow

2-Workshop & Other Function

SS Colony Night Patrolling

Shopping Centre

New Sport Complex

Temple & VIP GH Porch

Director Wing (Admin Office)

GUVNL Main Gate

3-GUVNL Out Gate

5- DATA Centre 1 &

2-S.P Bhavan Traffic New Building

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Web site: mgvcl.com

Corporate Identity E-mail:[email protected]

Tender Notice No.: BCC-CIR-SECURITY 2027-29-20 (N) CODE TENDER ID :

3-Vigilance Control Room

2-GSECL Corporate Office

2- Baroda City Circle Main Gate

Baroda City Circle Visitor Both

Vish East Division Main Gate

Karelibaug S/Dn.

2-Indrapuri S/Dn.

Sardar Esstt S/Dn.

3-Khodiyarnagar S/Dn.

Chapaner Compt. Centre

Vish West Division Main Gate

2- Harinagar Bill Collection

Fatehgunj S/Dn.

3-Laxmipura S/Dn.

Lalbaug Division Main Gate

2- Baranpura S/Dn.

Makarpura S/Dn.

66 KV JP Road Store

Providing Civil Security Guards/ 127 29-GUVNL Various Department & Officers

4-Vidhyut Nagar Colony Gate

Vidhyut Nagar Colony Gate

VIP Guest House Gate1

2-GUVNL School Gate

3-MD GUVNL Bungalow

A3 MD bungalow GSECL

3-URJA bungalow SS Colony

3-A5 Swimming pool

3-Director Bungalow

Workshop & Other Function

2-Shopping Centre

Block E7/8/9/10 Night

GUVNL Traffic Point

3-GUVNL Main Gate

3-S.P Bhavan Shift Duty

S.P Bhavan Traffic New Building

GSECL Corporate Office

As per W.O. Approved Guards

Extra Earlier Approved from GETCO-3

Corporate office Civil Guards GUVNL Pantry Attandence-1

CCTV Camera H.O-4

Lalbaug RSO Tandalja Store 6 2 Ex.Police

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No: BCC-CIR-SECURITY 2027-29-20

Signature of Tenderer Company’s Round Seal

Place: Signature of Tenderer