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Tender Value
₹20 L
EMD Value
₹20,000
Closing Date
12 Aug 2026, 6:00 pmClosed
SURAT IND DIVISION
Work for Supply and installation of materials for Oil filtration and General maintenance on site up to 500 KVA Transformers of all sdn under under Pandesara Division
329229
T-30/DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026
Open
Electrical
Works
Surat
6 documents required · 6 mandatory
₹1,180
PANDESARA IND DIVISION
₹20,000
30 Jul 2026
30 Jul 2026
30 Jul 2026
12 Aug 2026
30 Jul 2026
3 Estimated Cost Rs.
Tender Fees (Non Refundable) with Rs. 1180.00 (As per Clause mentioned in
18% GST Instruction to Bidders Clause No. 9)
Rs20,000,00 (As per Clause mentioned in
5 Earnest Money Deposit Instruction to Bidders Clause No.
10) Exemption in EMD will not allow.
Date: XX.XX.2026 on XX:XX AM &
Date & Place of Pre-Bid Meeting(If address (Your queries to this office
required) should reach before Date: XX.XX.2026
Last Date of On Line(E-Tendering) Date : 12.08.2026 on
7 submission of Tender ( Between >
7 to 21 days) Time : Up to 18.00 Hrs..
Date : 12.08.2026 on
Online Last Date of submission of
Tender Fee & EMD Time : Up to 18.00 Hrs.
Date : 13.08.2026 on
Tentative Date of opening of
Preliminary Stage
Time : Up to 10.30 Hrs.
Date : 13.08.2026 on
Tentative Date of opening of
Time : Up to 11.00 Hrs.
Date : 14.08.2026 on
Tentative Date of On line Opening
Time : Up to 16.00 Hrs.
11 Validity of Tender Maximum period of 180 Days
Work Completion Period / Time
12 36 Months (As per quantum of work)
DGVCL GSTIN No. is 24AABCD8912C1Z3.
Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.
a. Interested Bidders can view these tender documents online. The bidders who are interested in bidding in these tenders can
download tender documents from website https://tender.nprocure.com and www.DGVCL.com
Bidders, who wish to participate in this tender, will have to register on https://tender.nprocure.com Further, Bidders who wish to
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
participate in online tenders will have to procure Digital Certificate as per Information Technology Act-2000 using which they can
sign, their electronic bids. Bidders can procure the same from GNFC, Ahmedabad, who are licensed certifying authority by
Government of India and they will assist them in procuring the same as below mentioned address. Bidders who already have a valid
Digital Certificate need not procure a new Digital Certificate.
n) Code solutions-A SURAT IND DIVISION of GNFC Ltd.,
301, GNFC Info tower, S.G. Road, Bodakdev.
Ahmedabad – 380054 (Gujarat)
Email: [email protected]
b. However, no physical documents required if payment of tender Fee and EMD made through, RTGS & NEFT(upload
receipt online on https://tender.nprocure.com ).
c. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit the price bid in physical form.
This is mandatory. If price bid is submitted in physical form, such offer shall be out rightly rejected.
d. It is mandatory for all the bidders to submit their tender documents with all relevant documents as desired in participation of this
bidthrough on-line (e-tendering) in schedule time. If tender documents with all relevant documents submitted in physical form,
in that case the online submitted documents shall be considered.
e. Bidders should be in touch with websites https://nprocure.com&www.dgvcl.com for intimation regarding
revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information
shall be sent in this regards and also not publish in newspaper. The directives and amendments issued by DGVCL
will have superseding effect to relevant section and specifications.
f. Any technical questions, information & clarification that may be required pertaining to this inquiry should be referred to
Executive Engineer SURAT IND DIVISION Office, “Dakshin Gujarat Vij Company Limited”
g. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.
h. Bank Details:
Bank Name: Bank of Baroda
Account Name: DGVCL IND DIV PANDESARA
Account Number:
IFSC Code: BARB0INDPAN
[Note-It is compulsory to mention Tender ID and Bidder name in reference for transaction confirmation
purpose of Tender Fee & EMD. Received online]
If payment make through RTGS/NEFT to the above account then share your UTR No. To the E-Mail
ID: [email protected] Also quote your name & amount paid.
You have to compulsory inform to detail regarding Online payment of tender fee and EMD at This office on E-Mail ID:d([email protected])
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
Executive Engineer
DGVCL, PANDESARA DIVISION
Download Tender Documents in (PDF Format) which consists of:
Instructions to Bidder
General Conditions of Contract
Schedule “B” indicating the quantities, rates & items, drawing if any.
Appendix and Annexure
Technical Specifications & GTP’s
To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe
Work :- Supply and installation of material for Oil filtration and general maintenance works on site upto
KVA 11/22 KV at various location of all S/dn under Pandesara Division office.
Rate TOTAL AMOUNT
Rate TOTAL AMOUNT
Sr. No. Description UOM QTY
Distribution Transformer Oil filtration upto
1 KVA at various location of all sdn under Nos
Pandesara Division with Transportation.
General service of Distribution Transformer
upto 500 KVA which include Tightness of
Hardware, HV Bushing, LV Bushing, Cable
connection of LV Bushing & Oil Topping and
2 supply of material for replacement of stud, rep Nos
of rubber goti, rubber gasket, nut bolt,
replacement of breather and other
miscellaneous material which is required for
transformer maintenance.
Note (The rates are Excluding GST)
Total Estimated Amount Rs. (Twenty Lac Only)
1. Distribution Transformer Oil Toping activity done by agency (Oil Provided by DGVCL)
2. 3 Phase Power Supply given by DGVCL.
Executive engineer (O&M)
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
Pandesara Division. DGVCL.
Sr no Specification
1 Scope of Works Transformer Service
Valid for 15 days from date thereafter here of and
subject to confirmation
Government Taxes Extra as applicable at the time
4 taxes of Dispatch/ Delivery applicable @18% other
applicable duties/Taxes include.
5 Power source Given by DGVCL not from Agency
Banker-BOB Bank/A/C no-08420200001075
6 Bank A/C detail Branch-Pandesara, Branch IFSC code-
If extra work found during oil filtration then charges
OLTC parts found damaged then charges taken
TENDER NOTICE NO
WORK :- Tender for Supply and installation of materials for Oil filtration and General maintenance on site up to
KVA Transformers of all S/dn under Pandesara Division.
Pre-Qualification clause:
1.)Party shall have to submit their experiences / satisfactory performance certificate of jobs executed for similar works of similar
value at other Discom / DGVCL / NTPC and other power utility for issue of tender.
2.) They should have completed at least 2 orders of equal value of similar type jobs in the last three years satisfactorily directly
without giving the sub-contract.
3.) The contractor should have minimum permanent staff of five Laborers out of which there should be one persons holding
supervisor license, one persons wiremen license & three persons apprentice license issued by Electrical Inspector, Surat
4.)The Bidder should have separate Pan no & P.F. Code No. from the RPFC. The contractor who is not having separate
P.F. Code No. shall not be considered for acceptance of the Tender. In support of PF account he shall submit online along
with Technical Bid the copy of chalan of preceding two months paid to PF treasury. (if applicable)
5.)The contractor should be holding GOG approved Electrical contractor License. He shall submit online along with technical bid the
authentic copy of this license, zerox of staff register and Solvency Certificate.
6 ) The DO. Will not be responsible for loss of tender Fee and EMD cover in postal service. Above all document attached
07 BIDDER TO SATISFY THE ENTIRE FOLLOWING PRE- QUALIFIYING REQUIREMENT.
1. Experience of having successfully completed similar works during last 7 years ending last day of month previous to the
one in bid applications are invited should be either of the following :
a. Three similar completed works costing not less than the amount equal to 40% of the estimated cost.
b. Two similar completed works costing not less than the amount equal to 50% of the estimated cost.
c. One similar completed works costing not less than the amount equal to 80% of the estimated cost.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
2. Average Annual financial turnover during the last 3 years, ending 31st March of previous financial year, should be at
least 30% of the estimated cost.
3. The bidder shall have valid Electrical Contractor License of Gujarat and registered under Sales-
Tax Act, Service Tax Act, GST, should have PF Registration Certificate.
4. Bids with Consortium Members Joint Venture are not allowed. All supporting documents are required
to be attached for verifying & confirming the all the 5 (Five) pre-qualifying conditions.
“Releationship with employee”
5. Every bidder should, at the time of submission of bid, give a declaration as under.
“ If in any bidder company/firm the interest (i.e. Shareholding in company and share in partnership firm) of any employee of
the tendering company or his/her relative as defined in section 2 (77) of the Company’s Act 2013 is 10 % or more, the
tendering Company will not deal with such Company/firm at all.
6. Bidders have to upload their tender/s documents in online electronic forms (e-
tendering) http://dgvcl.nprocure.com (Not in Physical Form). (Either PDF file is digitally signed or Physical Signed
copy of scanned copy attached in Technical Bid in online mode only).
Name of Contractor __________________________
1. Should the tender be accepted I / We hereby agree to abide by and fulfill all the terms and
conditions of the tender as applicable and in default thereof to forfeit and pay to the DGVCL
the sum of money due.
2. The full value of the Earnest money deposit paid herewith should absolutely be forfeited to
the DGVCL if I / WE not deposit the full amount of security deposit in time.
3. I / we understand and agree that canvassing in any form will disqualify me / us.
Date: Sign. & Seal of contractor
Executive Engineer (O&M),
DGVCL, Pandesara Division
Name of work: Tender for Supply and installation of materials for Oil filtration and General
maintenance on site up to 500 KVA Transformers of all S/dn under Pandesara Division.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
Description Page No.
Section-A: Letter of Invitation of Tender &
instructions to the Bidder.
02 Section-B: 11 to
Section-C, Schedule-B: Schedule of price.
04 Section-D : Special Conditions 17 to
Section-E: General Terms & conditions of contract
applicable to works.
06 Section-F : Labour Laws and Safety Rule
INVITATION OF TENDER & INSTRUCTIONS TO THE BIDDERS
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
S U B : Tender for Supply and installation of materials for Oil filtration and General
maintenance on site up to 500 KVA Transformers of all S/dn under Pandesara Division.
1.Tenders for the said works are invited in accordance with the following:
a)Section-A-This letter regarding invitation to tender and instructions to Bidder.
b)Section-B Technical specifications and scope of work as per attached.
c)Section-C-Cost of equipment and other charges as per schedules B. (-C)
d)Section-D-Sp. Conditions.
e)Section E- General Terms & condition of contracts applicable to work
Section-G-1& Section-G-2
f)Section-F- Terms and conditions regarding Labour laws and other related matters attached.
(Applicable for erection/works to be carried out at site).
g)Conditions mentioned in This Invitation of Tender & Instructions to the Bidders shall over
ride similar conditions mentioned in the “General terms and conditions of contracts
enclosed as Section-E. If you are in a position to quote, your tender should be submitted to
this office on or before due date.
h)In this offer the word “DGVCL” means DGVCL, Surat having its corporate Office at Nana
Varachha Road, Kapodra, Surat .Printed terms & conditions of the Bidder will not be considered as
forming part of the tender.
j)Bidder must indicate the official designation and authority of the individual signing
The Bidder shall submit their P.F. code no. allotted to them by Regional P.F. Commissioner and
copy of chalan through which PF deposit in provident office. Failure to do so is likely to result in the
offer being ignored.
The tender will be opened on the date and time specified as above in office of the Ex. Engineer
(O&M), DGVCL, Pandesara, Surat in presence of the authorized representatives of the Bidder, who
wish to remain present at the time of bid opening.
Bidder is responsible for ensuring that the bids are actually received well in time and at the place
mentioned above only. DGVCL shall be neither responsible for late
Tender neither receipt nor shall entertain Tenders received after due time and date.
3.INFORMATION ON ENVELOPES:
Offers copies and information required on the envelops shall be sent in sealed envelopes,
containing Tender Fee & Demand Draft for Earnest Money Deposit. Sealed cover should be super
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
scribed with bold heading with “TENDER NUMBER” and “THE NAME OF WORK”.
The sealed covers/envelopes should be addressed to:
The Executive Engineer (O&M), Dakshin Gujrat Vij Co. Ltd., Pandesara Division Office, Opp.
Batliboi Co., Udhana-Bhestan Road, Surat-395023(Post-Bhestan)
Full address of the Bidder should also appear on all the envelopes so that it is possible to identify
the Bidder without opening the envelope.
4. OFFER TO BE MADE ACCORDING TO TENDER DOCUMENTS:
The offer/Bid shall be in accordance with and responsive to this tender specifications only.
Incomplete tender, amendments and additions to tender, tender received prior to bid dead line but
which are not in sealed covers and not super scribed as stipulated below and late tender fee and
EMD cover are liable for rejection. Printed General terms and conditions of the Bidder shall not be
accepted. The bidders should quote for minimum one circle. However all price bids should be filled
up for online price bid submission.
05TENDER Fee and EMD AND INFORMATRION ON ENVELOPES:
Cover-I Earnest Money Deposit DD (Bid-Security), as per relevant clause of SCC duly Signed and
Contractor’s covering letter. Tender fee DD details (as per tender notice)
Sealing and marking of bids:
2. Zerox Receipt of tender fee & earnest money deposit
Sealed covers/envelopes should be addressed to:
The Executive Engineer (O&M), Dakshin Gujrat Vij Co. Ltd., Pandesara Division Office, Opp.
Batliboi Co., Udhana-Bhestan Road, Surat-395023(Post-Bhestan)
Full address of the Bidder should also appear on all the envelopes so that it is possible to identify
the Bidder without opening the envelope.
6. EARNEST MONEY DEPOSIT: 20,000.00/(Rupees : Twenty Thousand Only) in the form of a
Crossed Demand Draft drawn on Bank of Baroda/SBI, payable at SURAT in favour of “Dakshin
Gujarat Vij Co.Ltd. “ EMD shall not be accepted in the form of Bank guarantee.
The EMD shall be forfeited by the DGVCL upon failure of the Bidder to hold his offer open in
accordance with the terms of this invitation to tender.
The EMD will be released in accordance with the following conditions.
a)In the case of the successful Bidder, the EMD will be refunded after the Bidder has furnished fully
security deposit in accordance with clause 10 below.
b)In the case of unsuccessful Bidder, the EMD will be refunded after the execution of a contract with
the successful Bidder or “after the validity of his” tender expires, whichever is earlier.
If the successful Bidder withdraws his tender within the validity date or fails to give the required
security deposit within the time specified in General Terms and Conditions, he shall be liable for any
difference by which the cost of procuring the supplies/works exceeds the amount of his tender and
the EMD shall be adjusted towards off-setting such difference. Firms being SSI and registered with
NSIC are not exempted from payment of EMD against submission of validity certificate. (EMD
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
Exemption will not Allowed)
6.00A1 SECURITY DEPOSIT:
Successful Bidder shall pay security deposit equivalent to 5% of the order value within a week from
the date of issue of letter of Intent. The Security Deposit shall be paid by crossed demand draft
drawn on Bank of Baroda, Surat in favour of “Dakshin Gujarat Vij Co. Ltd”, this security deposit
will be valid till work completed satisfactorily and final bill is paid.
6.00A2 This Security Deposit is for the due performance of contract and the same is liable to be
forfeited by the DGVCL in event of non-fulfillment of the terms & conditions of this contract by the
6.00A3 Refund of S.D. will only be made on return of the original money receipt given by the
DGVCL or in case of loss of the receipt the contractor shall furnish an indemnity Bond duly stamped
under the Bombay stamps act.
7.1The Bidder shall quote firm prices only. The prices quoted will not be subject to any escalation
till completion of work except of statutory variation taxes.
The tender shall remain open for acceptance for a period of One hundred Eighty (180) days from
the date of price bid opening. The DGVCL will intimate the date and time for opening of price bids,
after receipt and scrutiny of Technical bids.
Any further extension of validity, if and when requested, shall be given without changing prices,
terms and conditions. Also the validity of EMD shall be extended accordingly.
The Bidder shall have to furnish attested copy of Registration Certificate issued by GST Deptt.
Mentioning GST Tax Registration No. and the same is to be shown in each invoice.
8.1.INCOME TAX:
Deduction of Income Tax from the bill shall be made as per Income Tax Rules prevalent at the time
9.PAYMENT TERMS:
9.1No advance payment shall be made.
i. 100% Bill amount to be paid on Successfully completion of work. Bills for this purpose to be raised
on basis of actual work completed..
10. PENALTY FOR DELAYS:
The delivery, erection and commissioning periods (as applicable) shall be guaranteed under
penalty clause mentioned below.
Any delay that may take place in erection and commissioning activities beyond contractual cut of
date shall be subject to penalty at the rate of 1/2% of the sub contract value (of delayed
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
materials/works) per week or part thereof subject to a maximum of 10% of the total order value.
INSURANCE ERECTION AT SITE:
This is entirely in the scope of the Bidder; the bidder will have to make their own arrangements for
insuring the all materials and equipments possessed by him and also for Laborers etc. The DGVCL
will not be responsible for any loss or damage either to Bidder’s personnel or to the
equipment/materials.
12.PRINTED TERMS & CONDITIONS WILL NOT BE CONSIDERED:
Printed terms & conditions of the Bidder will not be considered as forming part of the tender.
13.DESIGNATION & AUTHORITY OF THE PERSONS SIGNING THE TENDER:
Bidder must indicate the official designation and the authority of the individual signing the tender.
14.BIDDERS TO ENSURE RECEIPT OF THE OFFERS BY EXECUTIVE ENGINEER (O & M),
DGVCL, Pandesara Division, Surat.
Bidder is responsible for ensuring that their tenders are actually received in time and the place
mentioned above.
15.CANVASSING NOT PERMITTED:
Bidder should not canvass their offer personally or otherwise by approaching to any Officers of the
DGVCL. If any Bidder wants to make any representation regarding his offer, he should write to
undersigned, but personal oral representation is not permitted.
Inspite of the above clear instructions, if any Bidder is found to canvass his offer or against his
competitor’s offer through personal approach to officers of the DGVCL, his offer will be rejected
without assigning any reason and the firm may even be blacklisted.
16.CLARIFICATIONS REQUIRED BY BIDDER:
If any Bidder require any information and/or clarification on any point of technical or commercial
nature pertaining to this tender enquiry or on any of the conditions or requirements indicated in the
tender documents, the same should be given in writing in duplicate to the under mentioned
Executive Engineer (O&M),
D.G.V.C.L., Pandesara Division Surat
TIME LIMIT:- The time limit of the tender is 36 Month .
17.ARBITRATION CLAUSE:
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
ARBITRATION All matters, question, disputes, differences and / or claims arising out of and / or
concerning and / or in connection and / or in consequences or relating to this contract whether or
not obligation of either of both parties under this contract be subsisting at the time of such dispute
and whether or not this contract has been terminated or purported to be terminated or completed,
shall be referred to the Arbitrator nominated by the Managing Director of the Company which will be
binding on the agency. The award of the arbitrator shall be final.
Necessary contract agreement shall have to be executed in prescribed format by successful bidder
on a stamp paper of appropriate value of Rs. 300/- at their own cost. The agreement is to be
executed for the complete work referring to this work order and shall be signed by an authorized
person of your company with seal of the bidder. For this purpose, their authorized signatory shall
have to visit this office on any working day, as some of the documents have to be signed in
presence of DGVCL’s officials.
19. TERMINATION:
The DGVCL may terminate the contract at any time by giving a written notice of 30 days for any
case if your performance as a whole OR part, is found unsatisfactory. Whether terminated for a
cause of convenience, payment to the actual work done and the calculated pro-rata and not to lump
sum amount payable under the normal conditions for the successful completion of the entire work.
In addition in case of contract is terminated for convenience and though no fault of you. You shall
be paid also for commitments, which cannot be terminated and paid at the time of termination. Upon
receipt of written notice, you shall attempt to terminate all commitments and otherwise minimize all
To order that the work of the contractor be measured up and to take such part thereof, as shall be
unexecuted, out of his heads and to give it to another contractor to complete, in which case, any
expenses, which may be incurred in excess of the sum, which would have been paid to the original
contractor, if the whole work had been executed by him (as to the amount of which excess
expenses the certificate in writing of the Engineer-in-charge shall be final, conclusive and shall be
borne and shall be paid by the original contractors and shall be deducted from any money due to
him by the DGVCL under the contract or otherwise from his security deposit of the proceeds sale
thereof or a sufficient part thereof.
20.FORCE MAJEURE:
Force majeure is herein defined as
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Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
(1) Any cause which is beyond control of a Seller or The DGVCL as the case may be
(2) Natural phenomena including but not limited to weather condition, floods, droughts, earthquakes
(3) Acts of any Governmental authority domestic or foreign including but not limited to war, declared
or undeclared, priorities, quarantine, embargoes, licensing control or production or distribution
(4) Accidents and disruptions including but not limited to fires, explosions, breakdowns, of essential
machinery or equipment and power shortage
(5) Transportation delay due to force majeure or accidents :
(6) Strikes, slowdown, lockouts and sabotage
(7) Failure or delay in the Seller’s source of supply due to foregoing force
majeure causes and
8. Failure to reach agreements as set forth below.
a. The Seller shall not be liable for delays in performing his obligation resulting directly or
indirectly from any Force Majeure cause as referred to and defined in paragraph (a) above.
b. The Seller shall within 10 days from the beginning of any such delay notify the DGVCL in
writing of the cause of delay.
(c) The DGVCL shall ascertain the facts and the delivery period shall subject as hereinafter
provided, be extended for a period equal to the time lost by reason of any such cause even though
such cause may occur after the Seller’s performance of his obligation has been delayed for other
causes. If such delay lasts for more than 6 months, the DGVCL and Seller shall immediately
consult each other for purpose of agreeing upon a reasonable basis on which the contractor shall
resume production of the unfinished equipment and if the parties do not agree upon a solution of
the problems involved, including adjustment of the price, such price adjustment being both upwards
and downwards depending on the variation in the base indicates of materials and labour (Provided
however if complete dispatch is made within 12 months from the commencement of delay there
shall be no price adjustment) then either party may, by written notice, cancel that portion of the
equipment which is delayed. In the event of cancellation, the parties shall endeavor to agree on the
amount of reasonable and proper cancellation charges, if any, if they fail to reach an agreement
within 90 days after the date of cancellation, either party may refer the matter to arbitration pursuant
to Article 40. All the provisions clause shall apply whether the disruption caused is total or partial in
its effect upon the ability of the Seller to perform.
21.If you are in a position to quote, your tender in quadruplicate should be submitted to this office on
or before due date. If the Bidder wishes, he may familiarize himself with the site conditions by
visiting plant / site office.
Any representation at a letter date in this regard shall not be entertained. On production of proof of
purchase of the tender documents, the site officers will permit for site visit.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
The DGVCL reserves the right to accept any tender and or to reject any or all tenders without
assigning any reason thereof. No correspondence shall be entertained in this regard.
Yours faithfully,
Enclosure: As Above.
Executive Engineer (O&M),
DGVCL, Pandesara Division.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
TECHNICAL SCOP OF WORK
2. The work entrusted as per the contract should be soundly constructed in accordance with the best
practice and should present a neat appearance when complete. All the works have to be carried out
accordingly to the drawing and specifications and as per the instruction of Engineer-in-charge.
There should not be any damage or injury to material of other’s property during transport or erection.
3. Before commencing erection of items, the contrctor will be provided, with the pole
schedule and lay our map which gives the type of the support number of guys,
earthing etc. are every one of the location market in the layout map.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
3. Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to
locate poles at such points special pre-cautions about foundation will have to be taken and work
carried out as per instruction of Engineer-in-charge.
4. The spans shall be specified in the pole schedule in the minimum spacing between the power
conductors and neutral shall be as shown in approved drawings.
2. SUPPLY OF MATERIALS :-
All materials such as LT cable, transformer Dist.Box, Kit-Kat fuse, fuse elements, breather, insulated conductor, earthing
plate etc. required for erection will be supplied at the Company Stores at Sachin Division , Pandesara Division Store only
The rates quoted should be inclusive of transportation to site from the above stores and erection work. The conductors will
be supplied in coils or in drums as per standard packing received from suppliers. The crates should be returned to the stores
and stacked at the directed place.
7. GENERAL CONDITION OF CONTRACTOR:-
1. All single pole structures, special strucial; structures & fitting of cross arms, earthing etc. should be
carried out according to standard drawings available or reference in the Company’s Divisional
2. Quantities: - The quantities mentioned in the accompanying schedule are only approximate, Actual
quantities may increase or decrease according to the local conditions. The company reserves the
right or revising or deleting any of the quantities to be erected by during the execution of the
contractor and the final quantities actually erected by the contractor will be calculated and paid for at
the rates given in the contractor schedule of rates.
a. Whenever there is an excess work carried out by a contractor beyond the technically sanctioned
amount against the work order, the approval for the excess quantity of work done should be
obtained from the competent authority as per Company’s rules.
3. Dakshin Gujarat Vij Co.. Ltd. Does not bind itself to accept the lowest or any tender.
a. Closing down and recommencement of works at all stages must be intimated by the contractor to
Engineer-in-charge or Vice-versa in writing with reasons if any failing which their claims for
extension of time will not be entertained.
4. The work will have to be carried out as per programmed fixed out by the Company and the
contractor should employ proper and competent supervisors who should thoroughly supervise the
execution of work by being on present on the work site through out.
5. No tools will be supplied except jointing dies by the Company and the Contractor should make his
own arrangement to get adequate quantities of all other tools in order to complete the job within the
prescribed period jointing dies will be supplied free of charge.
6. The contractor shall be responsible for breakage, loss, theft of materials during transit or erection
issued to him from stores till the time, the work is handed over to and taken over by the Company.
7. Starting of work and commenced period: the erection work should be commenced within 7 days
from the date specified in the order issued by the Executive Engineer and should be completed
within the prescribed period for each work.
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8. Minimum period of Guarantee if during 12 calendar months from the date of handling over charge
after completion of work the erected lines are found defective in any way, the same should be
rectified by the Contractor.
9. All the general conditions of contract to the company will be applicable to this order. An agreement
is to be sighed in the prescribed form.
10. R.A. Bills – Bills will be prepared once a month looking to the progress of the work and payment will
a. Running bills may be paid on the works carried out after measurements are recorded upto 80 % and
on submission of material account by the contractor.
b. Final bill for the contract will be paid after completion of work recording measurement and after
submission of materials account by the contractor.
11. No material of the company’s should be left on the lines without supervision.
12. Contractor must get the requisition, three days before he requires the materials on site from the
Engineer-in-charge.
13. The payment through R.A. Bill shall be made only to extent of 80% of the total value of the work
done. The amount so with held will be released on furnishing by the contractor the material account
statement of the relative R.A. bIll.
14. The contrctor after completion of the work shall prepare & tender the final detailed materials account
of the materials received by him from the Company’s stores within one month from the date of
completion of work,if,however the contrctor does not tender the material account a Register A.D.
Notice will be issued to him, if within ten days from the date of issue of such notice there is no replay
from the contrctor, the material account will be finalized and recoveries made as per the Company’s
account whichShall have to be account which shall to be accepted by the contractor. Disputes if any
raised later shall not be entertained.
15. The contrctor is bound to complete the work within the specified period for each work, given by the
Executive Engineer.
16. The Contrctor will remain in force for the period of 12 Month from
17. Priority of work would be decided by the Executive Engineer and contractor shall carry out the work
within the stipulated period for the order issued by the Executive Engineer.
18. The contrctor must have adequate resources and gang of unskilled and skilled persons to under-
take the work at different place.
19. The contrctor will be given separate order for each work on the basis of the rate contract order, the
date of commencement and date of completion of work will be stipulated in order which the
contractor has to agree otherwise the penalty will be livable for the completion of work as per
Company’s standard condition.
20. The soil may be hard or normal the tender should fill in the rate after seeing the site.
21. The contractor shall be responsible for returning the residual materials after completion of the
contract and if he fails to return the balance material supplied to him by the
22. Company, the cost of the residual materials will be recovered from the contrctor at material account
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plus 15% It is certified by the contrctor that-
1. Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and
provision of the ‘’ The Tender and contract for work’’ as applicable and in default there of to
forfeit and pay to the Company sum of money as become due.
2. The full value of the ‘’Earnest Money Deposit’’ paid herewith shall be absolutely forfeited to the
Company should I/We not deposit the amount of specified security deposit-in-time.
3. The competent can delete any time in Schedule ‘’B’’ in the tender.
4. I have filled in rates after visiting the site of work personally.
Date: Signature of Contractor
NOTES TO THE PRICE BID
Above rates shall be exclusive of all taxes/duties/levies etc.
Bidders shall have to furnish relevant documents for payment of work contractor tax / GST as per applicable along with each
The work shall be executed by successful bidder within the over all tender /work order value.
Individual quantities may vary with actual execution of work. The same shall be accepted within the overall value.
Cast Iron/GI plate, 1-Ph service wire, egg areal insulator, will be issued by the DGVCL. The same shall have to be drawn
from respective RSO/Division Office Store and all other material required to complete the work shall be arranged by the
The bidder shall have to keep the tender valid for 180 days from the returnable date of the contractor.
The work shall not be sub let to any other contractor.
SPECIAL INSTRUCTION TO THE TENDERER
1Tender fee is non refundable.
2The Tenderers shall have to submit the Tender duly filled in without any additions / alterations, by R.P.A.D. or Speed Post
only.The Tenderers are forbidden from furnishing their own printed / typed commercial and other terms and conditions.
3The tenderers shall specifically note that the Tenders are invited on percentage basis only.
4The Tenderers shall specifically note that the quantities mentioned in the Tender are likely to vary as per the actual
requirement / work involved. As such, the successful Tenderer shall have to execute the work at the same rates of the order
for the changed / increased quantities, if any, without any extra compensation whatsoever.
5The Tenderers will ensure submission of the Tenders duly filled in before the due date and time, by R.P.A.D. or Speed Post only. Offer by Hand Delivery
or By Courier will not be accepted.
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6IF TENDERER HAVE PAID TENDER FEE BEFORE OPENING OF THE TENDER. THE COPY OF MONEY RECEIPT
SHOULD BE ENCLOSED IN THE EMD COVER AS FIRST PAGE AND THEN DOCUMENT FOR EMD TO BE ENCLOSED.
7Tendered is not allowed to transfer their offer to other firm who have not purchased the tender document nor to the firms who have purchased the tender
NOTE: - if you are the lowest than , You had to pay SD, Execute the agreement, Indemnity Bond, P.F., License Copy,
Original solvency Certificate, PAN Card No., GST Registration No , PF Registration ,Bank Account No, Bank Name &
Address, Contact No of the Branch, IFSC No, Sub order may be issue after complete the above official tender formalities.]
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(To be furnished with Technical Bid)
SCHEDULE OF GENERAL PARTICULARS.
1.00Name of Bidders.:
2.00Address of Bidders.:
3.00Telegraphic/Telex Address of the Bidders.:
4.00Bidder’s proposal no. and Date:-:
5.00Bid validity period (not less than four months).:
6.00All schedules filled in - yes/no.:
7.00All deviations brought out in the schedule of deviations.:
8.00Is the Bidder agreeable to under take this contract if the :
deviations stipulated by him are not acceptable to the purchaser.
9.00Whether earnest money furnished as specified and details.:
10.00Current registration no. with DGTD if any.:
11.00Place of manufacture (equipment-wise).:
12.00Service facilities.:
13.00Name of Bidder’s officer to whom reference may be made :
for expeditions co-ordination.
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14.00Is Bidder agreeable to pay in Cash or in the form of an :
acceptable bank Guarantee for security Deposit &
performance Guarantee.
15.00Price Quoted are firm as required:
(Firm prices are only acceptable).
16.00Warranty period from take over of plant/:
17.00Whether terms of payment is stipulated in bid document:
18.00Guaranteed completion for
a)Design & Engineering.:
b)Supply of all equipment parts:
c)Erection work
d)Total completion period:
19.00Are the completion periods as above guaranteed under:
20.00Are the equipment guaranteed as per various:
guarantee clauses of bid documents?
Name of the firm………………………………………..
Signature………………………………………………..
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Designation…………………………………………….
DAKSHIN GUJARAT VIJ COMPANAY LTD.
1. The Tenderer should clearly give certificate along with the Technical Bid:
“This is to confirm and certify that the offer submitted by me is strictly in accordance with DGVCL Tender
specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender Specifications.
There is no commercial or Technical deviation (except the deviations shown in Annexure of Technical D
eviations) in the offer from DGVCL Tender Specification. I undertake to
abide by DGVCL Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to su
pply materials strictly as per DGVCL Technical specification / Guaranteed Technical Particulars / Drawin
technical deviations are mentioned by me. I also undertake to abide by all commercial conditions of DGV
CL, including delivery schedule.”
(Signature of the Tenderer)
2. Any offer without above certificate will not be considered and the tender will be out rightly ignored in
the absence of above certificate.
3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to
DGVCL specifications, Guaranteed Technical Specifications, Drawing and commercial terms and
conditions and false certificate is given by the Tenderer, then DGVCL will not deal with the firm for the
present Tender. It is, therefore requested that the Tenderer should take care in giving their offer and
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submission of documents, including Type Test certificate.
4. The conditional tenders will not be accepted.
SCHEDULE FOR DEVIATIONS FROM TECHNICAL SPECIFICATIONS
(To be furnished with Technical Bid)
All deviations from the specification shall be filled in by the Bidder in the schedule.
sl. Reference Deviations Justifications
It is hereby certified that the above mentioned are the only deviations from technical specification of the
Seal of Company. Name of the Firm:
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SCHEDULE FOR DEVIATIONS FROM GENERAL TERMS & CONDITIONS OF THE CONTRACT
(To be furnished with Technical Bid)
All deviations from the General Terms & conditions shall be filled in by the Bidder in this schedule.
Section Specification No. Clause No. Deviations
It is hereby certified that the above mentioned are the only deviations from General Terms & conditions
of the contract.
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Seal of Company. Name of the Firm:
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Bidder’s experience
The bidder should furnish here a list of similar jobs executed by him to whom a reference may be made by the
purchaser in case of the purchaser considers such a reference necessary.
Sr. Name & Period of Client with Person to whom
Description of Value of work Construction and detailed reference to be
No work date. address made.
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Seal of Company.Name of the Firm
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E OTHER CONDITION OF SUPPLY:
The Company’s General Conditions of contract will apply to all contracts and supplier will be deemed to be fully aware of the Company’s general
conditions of contract for the supply of plant equipment and materials except the conditions modified in this commercial terms and conditions and any
ignorance of these Conditions, will not exempt supplier from their liability to abide by the same. Copies are available from the Division Office.
2. Although the materials have to be supplied as per ISS and or as per the tender specifications, the Company will take random samples from the
materials supplied and subject them to tests according to ISS in approved laboratories. The materials should stand these tests and if the materials do not
stand these tests, they will be summarily rejected and the supplier should make immediate arrangement to replace them with standard materials and after
getting them duly inspected and approved.
3. If in any company, the interest of any employee of the DGVCL or his relative as defined in Section VI of the Company’s
Act. 1956, is 10% or more, DGVCL will not deal with such company at all. Tenderer therefore, must specifically disclose this
fact in his technical Bid. Non-disclosure of such facts would disqualify the Tenderer for further dealing with DGVCL.
4. JURISDICTION:
All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive
jurisdiction of the
Court under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e. DGVCL,
CORPORATE OFFICE; SURAT.
Tenderers are submitting their offers with the conditions of advance payment along with the order; such conditions are not acceptable by the Company.
5. The Tenderer if being an agent, who submits its offer to Company, will have to give information and declare the name of the principle from which he will
procure the materials and supply to Company along with company’s written confirmation about quality and backup performance guarantee. Only on
getting complete information from Agent, such offer if found suitable shall be taken in consideration.
6. Company reserves the right to cancel any or all the offers / bids or to accept any offer without assigning any reasons. Also in case Company finds that
there is an attempt of cartel in the prices, Company reserves the right to consider or reject any or all the parties offers without assigning any reasons
7. Company reserves the right to increase or decrease the quantity against each item/s while placing the order.
8. All the suppliers / manufacturers should possess high quality ISO 9001 / ISO 9002 Certificate within 2 years. Other things being equal the company
possessing the ISO 9001 / ISO 9002 license will be given preference if other requirements match.
9. The tenderers are required to furnish the technical information and the guaranteed technical particulars (GTP) along with company seal and signature
of the Tenderer on each and every page / papers of the tender documents.
10. All the costs of the stamp papers are to be borne by you as per the Govt. Of India’s latest guidelines.
11. Tenderer should invariably fill up all the details of all the Annexure including the prices in the Price Bid Annexure of this tender document. This is
mandatory. Also all the Annexure should be duly signed by authorized signatories with their rubber stamp and along with Company’s Rubber (Round)
seal / stamp affixed on each paper.
12. If the Tenderer fails to pay the Security Deposit or defaults in execution of the order placed or if Company suffers any financial loss due to this, then
Company will be at liberty to adjust the amount from other orders of the same firm or by enchasing the Bank Guarantee.
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13. LABOUR LAWS:-
Persons below the age of 18 years shall not be employed for the work. No female workers shall be employed in the night shift between 07.00 P.M. and
6.00 .A.M. next day.
Contractor shall maintain a valid labour license under the Contract Labor
(Regulation and abolition) Act for employing necessary manpower required by him. In the absence of such a licensee, the
contract shall be liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and
experiences persons as per requirement of Electricity Act and rules for carrying out supply and erection work under this
The Contractor shall at his own expenses comply with all labour laws and keep the DGVCL indemnified in respect thereof. Some of the major liabilities
under various labour and industrial laws which the Contractor shall comply which are as under:
Payment of contribution by way of Employer’s Contribution towards Provident Fund. Family Pension Scheme Deposit Linked
Insurance Scheme, Administrative charges etc. at the rates made applicable from time to time by the Government of Gujarat
/ Government of India or others Statuary / Authority.
Payment of Deposit in respect of each contract labour with the Office of Commissioner of Labour as per the Contract Lab
our (Regulation and Abolition) Act.
License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and Rules framed there under
depending upon the number of workmen.
Paid leave facility and wages as per the provision of the Factories Act., at the rate of one day for every 20 days of working.
Identify Cards as prescribed under the Factories Act., with photo affixed thereto for identification.
Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act., Any payment to the
Contractor’s employee arising out of any claim of dispute under the Industrial Disputes Act,1947 or any other Labor Laws.
Payment of compensation in case of accidental injury.
Provision of crèche if the female laborers employees are more then
Maternity leave as per the provisions of the Maternity Benefit Act.
The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the various labor
laws, in force from time to time, from Statutory Authorities like State Government / Government of India, which the Contractor
shall have to comply with.
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The Contractor has to pay 1% Labour welfare Cess of order value to the concern Government Department. The rates Shall be inclusive of the same.” The
proof of 1% Workers Welfare Cess payment made by the contractor to the appropriate department shall be submitted to DGVCL along with bill, falling
which appropriate amount shall be deducted from the bill and deposited to the respective government department by DGVCL.
14. PROVIDENT FUND AND FAMILIY PENSION SCHEME:
The Contractor shall submit along with his bills (Month wise) a Statement regarding deduction against employees Provident
Fund and Family Pension Scheme in respect of each concerned employees. The contractor’s contribution and the workers’
contribution towards Provident Fund and Family Pension Scheme shall be done at the rate made applicable by the
Government from time to time and deposited by the contractor with Regional Provident Fund Commissioner Surat.
15. DEPOSIT LINKED INSURANCE SCHEME:-
The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the Provident Fund as
the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner, Surat.
16. ADMINISTRATIVE CHARGES:-
Administrative charges for maintaining Provident Fund Account shall be deposited by the Contactor with Regional Provident
Fund Commissioner, SURAT at the rates applicable.
17. PAID LEAVE FACILITY:-
Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be provided by the
Contractor to his workers. He shall maintain Leave Records, Leave cards for individual labourer which shall be duly verified
approved and certified by the authorized Officer of the DGVCL.
18. WORKMEN’S COMPENSATION ACT AND EMPLOYER’S LIABILITY INSURANCE:
The Contractor shall cover all his employees under workmen’s compensation act and under its liability insurance. The
DGVCL shall not be responsible for any payments of compensation to the workers / supervisor of the contractor for fatal or
non fatal accidents during the tendency of the contract.
The contractor shall employee adequate number of qualified and experienced staff at site for daily supervision and for
maintenance of various registers and records rejected under the law and contract. No payment for supervision shall be
admissible. The list of names of such persons with their qualification and experience should be furnished with the tender.
19. CONTRACTOR TO INDEMIFY THE DGVCL:-
The Contractor shall indemnify the DGVCL and every officer and employees of the DGVCL including, Engineer – In-charge
and his staff against all actions, proceedings, claims, demands, cost and expenses whatever, arising out of or in connection
with the matter referred herein above and elsewhere and against all actions, proceedings, claims demands, cost and
expenses which may be made against the DGVCL or Government for or in respect of performance of the obligation under
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the contract documents. The DGVCL shall not be liable for or in respect of or in consequence of any accident or injury to any
workman or other person in the employment of the contractor or his sub-contractor and the contractor shall indemnify and
keep indemnified the DGVCL against all claims, demands, proceedings, cost, charges and expenses whatever in respect
thereof or in relation thereto.
20. WORKMEN’S COMENSATION AND EMPLOYEES LIABILITY INSURANCE
Insurance shall be effected for all the Contractor’s employees engaged in the performance of this contract. If any of the work
of subject matter, the Contractor shall require the Sub-Contractor to provide workmen’s employers liability insurance for the
latter’s employees and ensure that such employees are covered under the Contractor’s Insurance.
21. WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR:-
The Contractor shall pay minimum wages per day to his Labours / Workers as per rates fixed under the minimum wages Act.
The wages of every Contract Labour employed by him under this contract shall also be paid by him before the expiry of 7th
day from the last day of the month in respect of which the wages are payable ( i.e. wages of a month have to be paid by him
in the first week of the next month).
Any default will result in cancellation of contract work with or else the Contractor shall be punishable to the extent of Rs.
100/- for each day of default.
The Contractor shall give his Addresses, Telephone Number and etc. to the DGVCL, so that, in case of labour trouble etc.
the Contractor can be contacted. The Contractor shall arrange to have his office within working area and the contractor keep
himself present throughout the working hours.
The contractor who are having separate P.F. Code No. from RPFC, it should be ensured that all the contract labourers are
covered under the Provident Fund scheme, and employees’ pension scheme and their contributions are remitted regularly to
the concerned Xerox copies of the challans in this regard be collected from the concerned contractor and kept in the file of
the concern contractor.
22. INCOME TAX:-
Income-tax at source at the prevailing rate will be deducted from your bill in accordance with the provision of Income-Tax
Law sand to that effect a certificate will be issued to the contractor.
As the material is to be procured by the successful bidder, the contractor shall make its own arrangement to avoid breakage,
losses and wastages of material etc. And no wastage on this account shall be considered payable by the DGVCL.
DGVCL reserve the right to check all the activities carried out by the successful bidder at each stage or during execution to
see that the work is executed as per the various drawings, standards, norms, rules and the regulations of the DGVCL.
24. PRESENTATION OF BILLS:-
The bills for the work executed including cost of material consumed is to be prepared in Quadruplicate and submitted
copies to the above mention Sub- Division in Charge of the work who will in turn process the same and for necessary
payment. These bills shall be serially numbered.
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The contractor may note that no payment shall be released for the additional quality supplied which is not required for
completion of line.
The Contractor has to submit the final bill along with the material consumption statement along with other required data’s of
the work carried within 3 months from the date of completion of work.
For non-submission of part submission of above information, no bills shall be processed.
25. WAY LEAVE /ACCESS TO LOCATION / RIGHT OF WAY:-
DGVCL will assist to get the permission from various government agencies for carrying out the underground cable laying
work i.e. Municipal Corporation/ Nagarpalika /B&C/ PWD/ Forest etc. If require DGVCL shall issue letter of permission on its
letter pad. The successful bidder shall have to cut tree branches/tree at his cost. In case of delay due to procedure in
obtaining permission from authorities then respective time delay will not be considered for time period of the sub order.
It will be the contractor’s sole responsibility to take the materials up to the location. Any path way, temporary road, temporary
bridge required will have to be provided by the contractor at his cost. If for any reasons, the above is not feasible, the
contractor at his own cost shall have to arrange transportation by head loads.
The contractor will be deemed to be very well familiar with the route of the Distribution line before giving the offer. Not withstanding the difficulties of
terrain location approaches way leave and other obstructions the price quoted for all the items of erection I the Schedule of Section shall not undergo or
any change at any stage or granted by DGVCL for any special rates / consideration.
26. The enclosed List of Annexure and Documents should be invariably submitted along with the tender:
1) Technical Bid should be submitted separately with all Annexure and all relevant papers as asked in tender. On envelope mention “TECHNICAL BID
ONLY”. Mentioning the TENDER NO.
2) Schedule–“B” Price Bid to be submitted in the Separate Price Bid cover super scribed “PRICE BID COVER ONLY” mentioning the TENDER NO.
3) Technical Specifications with Guaranteed Technical Particulars.
All the above documents should be duly filled in, signed & stamped with company’s seal should be submitted along with the Technical Bids and
Schedule–“B” to be kept in the Price bid cover.
27. Please note that any additional conditions / deviations, if any, found in the Commercial terms & conditions then the Price
Bids of such tenderers will not be opened and no further correspondences in the matter will be allowed.
28. All the tenderers must ensure that all the relevant documents / papers submitted with the tender should be serially numbered, properly bounded / tied
together and properly documented. This must be adhered to.
29. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without making any further reference.
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Signature of Contractor EXECUTIVE ENGINEER (O&M)
DGVCL, Ind DIV., PANDESARA Surat.
COMMERCIAL TERMS & CONDITION FOR Supply and installation of material for Oil filtration and
general maintenance works on site upto 500 KVA 11/22 KV at various location of all sdn under
Pandesara Division office.
1. TENDER SPECIFICATIONS:
All technical specification should be ISS/ISI/BIS. Specification framed out by the Company is separately brought out in the
tender documents. No deviation in specification shall be allowed and Company’s decision shall be final. The Company also
desires that all the suppliers should possess high quality ISO 9001 / ISO 9002 certificate within 2 years from 1/1/2001 and
other things being equal, suppliers who possess ISO 9001 / ISO 9002 certificate will be given preference in quantity
distribution. The technical scrutiny committee of the Company shall evaluate the techno-commercial view of the tender.
Tender should be in two bids.
a) Techno – Commercial Bid and b) Price Bid.
LATE / DELYAED TENDER SHALL NOT BE CONSIDERED.
Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out rightly.
The price bid of those who are techno-commercially qualified shall be opened. After technical bid is opened, for modification,
if any, all shall be given equal chance.
2. The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers of the Representative
who has been authorized by the Tenderer to do work with the Corporation on their behalf.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
3. The tenderers should invariably write the name and address of the Company, both on sealed covers of EMD, Technical &
Price Bids. Otherwise the tender covers without the name and address will not be opened which may please be noted.
THE TENDER SHOULD BE SENT BY R.P.A.D. ONLY AND ADDRESSED TO
The EXECUTIVE ENGINEER (O&M), DGVCL, Ind DIVISION, PANDESARA SURAT
(NO COURIER SERVICE WILL BE ACCEPTED). HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED.
4 DELAYED AND LATE TENDERS:
NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF
TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL SERVICES OR ANY OTHER REASONS AND COMPANY SHALL NOT ASSUME ANY
RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
5. Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by the tenderers in CASH (at
DGVCL, Corporate Office; SURAT) and enclose the zerox Money receipt in the EMD cover.
6. EARNEST MONEY DEPOSIT:
E.M.D. at the rate of 1% of the value of the Tender is payable. The EMD is payable by Demand Draft in favour of The
Dakshin Gujarat Vij Company Ltd. Drawn on any Scheduled / Nationalized Banks payable at Surat. It can also be furnished
by way of an irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed by DGVCL.
If the amount of EMD exceeds Rs. 1 Lac(One lacs), then 50% of the EMD should be paid in by D.D. in favour of DGVCL
and balance 50% by Bank guarantee in standard format prescribed by DGVCL OR 100% DD from any
nationalized/scheduled Bank. Cheque is not acceptable, CORPORATE BANK GUARANTEES NOT ALLOWED.
7. SECURITY DEPOSIT:
Security Deposit should be paid within one week after receipt of the LOI. The successful tenderers will be required to pay an
amount equivalent to 5 % of the value of the order as a Security Deposit for satisfactory execution of the contract. Such
Security Deposit will be payable in Cash / D.D./Bank guarantee of any nationalized or Schedule Bank. If the full Security
Deposit amount is not paid within one week after the receipt of the LOI, then the Tender will be out rightly cancelled at the
risk & cost of the Tenderer (at the discretion of the Company) and without entering into any correspondences and this will be
binding to the Tenderer.
Prices quoted should be FIRM and Exclusive of all taxes.
VALIDITY OF THE OFFER:
The offer will have to be kept valid for a period of 120 days from the date of opening of technical bids. In case of finalization
of the tender is likely to be delayed, the tenderer’s will be asked to extend the same without change in the prices or any
terms and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable
for outright rejection without entering into further correspondence in this regard and no reference will also be made.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
PRICE EVALUATION:
No price preference shall be given on any account. All tenders will be evaluated on firm price basis. Company may go for the
price L-2 depending upon the exigency. If Company feels that there is lack of serious competition or any other reasons,
Company may negotiates with the L-1 party. Company’s decision shall be final and binding to all the parties.
11. QUANTITIES:-
The quantities mentioned in the schedule attached herewith are tentative and to be procurred / executed by the successful
contractor at the same rates accepted by the DGVCL in various A/T and all the terms and conditions of the order. However
payment shall be made only for the actual quantities utilized / executed to complete the work.
12. PACKING AND FORWARDING CHARGES:
The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed to ensure safe arrival at destination.
13. PAYMENT TERMS:
Payment shall be made by the concerned Division Office on completion of the job and production of work completion
certificate of the Division / Sub – Division Office in charge, after following the procedures of D.G.V.C.L. R. A. Bill will be
passed as per Company’s Rules and Regulation.
14. REPEAT/ADDITIONAL ORDERS:
The Company reserves the right to place repeat orders / additional orders on the successful tenderer up to 50% of the
original quantity of the A/T at the same prices terms and conditions stipulated in the original order mutually agreed upon.
15. COMPLETION PERIOD:-
The Tenderer should agree activity wise time bound programme for completion of supply and erection work in all respect as
per terms and conditions of tender specifications.
The Tenderer shall confirm that on placement of order, the work will be commenced, executed and competed as per
schedule given by DGVCL Corporate Office/ Circle Office only.
16. POST TENDER CORRESPONDENCE / ENQUIRIES:
Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if the same is indulged into, it will be
considered for disqualifying the tender. The Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly with any
Officers of the Company; otherwise the same would also amount to disqualification of the tender.
17. Tenderer must submit offers / bids along with requisite descriptive literature etc. in Duplicate (separate sets) clearly
indicating as Original and Duplicate duly signed and stamped by them. Tenderer will be at full liberty to provide information
and data’s about his products.
18. The purchaser (i.e. Company) shall have the right to make any changes, additions / deletions or modifications in any terms / conditions of the tender
and / or specifications as may be deemed necessary by the Corporation at its sole discretion at any time before the due date of opening of the tender.
19. Tenderer should furnish a list of orders for similar works executed by them indicating the name of the party and their order reference to which they
have worked to be furnished. Failure to do this will result on suppliers tender being rejected without any reference. In case of bought out items, they
should furnish the back up guarantee from their principals.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
20. Company does not accept the printed conditions of any Tenderer. It will be ignored without any reference; hence tenderers should withdraw such
printed conditions if they have any.
21. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given in the tender. If the tenderer desires to quote with any
technical deviations, they should specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself under the respective Annexure of
this tender document. If technical deviations furnished by the Tenderer are not agreeable to the Company, the offers may be ignored. However it will be
solely at Company’s discretion to consider the technical deviations OR not for considering the Tender. No correspondence with the Tenderer after
opening of the bid will be entertained in this matter.
22. Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be considered and will be ignored.
23. Please give suitable declarations as under: I / We declare that we are Authorized Distributor OR Dealer for all the tendered items.
24. Tenderer should specifically mention in the offers and should indicate in Block letters the name of the Partners / Proprietor / Directors who is / are the
signing authority.
If the goods, stores and equipments found defective due to bad design or workmanship, the same should be replaced by
you free of charge if reported within 36 months of their installation at site. You will be responsible for the proper performance
of the equipments / materials for the respective guarantee period.
Signature of Contractor
SAFETY RULES APPLICABLE TO WORK CONTRACTS
1The contractor shall invariably obtain LINE CLEAR PERMIT through concern in-charge Engineer through supervising
department’s engineer and shall observe all rules and Regulations. The contractor shall provide to his labourer all the
equipments / accessories necessary for safe execution of work.
2Only trained and experienced persons should be employed for working. Particularly in places where the working
environment is hazardous, it is a must.
3The contractor shall employ such Supervisor(s) who have good understanding and experience of the job entrusted to him.
The supervisor must be familiar with the associated risks and he will remain present to guide the workers regarding safe
execution of work.
4Contractor shall use 24 volts lamps for lighting purpose, which are having grill around it (insulated handle in case of hand
lamp) wherever required.
5Safe working environment to workers will be provided and maintained by contractor e.g.
In confined spaces provision of fresh air during welding / cutting operations,
In coal Handling Area, Contractor must provide respirator and Breathing equipments to their workers. Wherever require,
Helmet, Safety shoes, Goggles etc must also be provided.
6Tools and Tackles used by the contractor should be in safe working conditions. The test certificate issued by competent
person should be kept on hand shall be produced wherever required by DGVCL authorities or any other authorities such as
Factory Inspector, Electrical Inspector etc.
7No person shall be ordered to carry or lift independently heavy weight more than the limit as shown below.
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
MALE:55 Kg. (maximum)
FEMALE:30 Kg. (Maximum)
8All Electrical equipments on which repair work is to be carried out must be fully isolated and earthen prior to execution of
Use insulated gloves of adequate safe voltage rating.
Use safety belt and lifeline in case where work is at elevated place.
Use of appropriate helmet is must while working.
Use double insulated tools of appropriate voltage rating. All above equipments must be checked periodically for its ratings.
Use only proper connectors and socket. Loose wires and connections are strictly prohibited. All portable electrical tools
should be suitably earthen.
All amendments coming in force in Factories Act, State Factory Rules must be strictly followed from the date of enforcement.
Signature of Contractor EXECUTIVE ENGINEER (O&M)
DGVCL, IND DIV., PANDESARA
SPECIAL TERMS AND CONDITIONS:
1. The work is to be executed in the area of DGVCL in all respect as per the instructions of Engineer-in-charge by arranging
all required materials tools, tackles equipment including labours, transportation etc. DGVCL will not pay anything extra on
2. The DGVCL reserves the rights of retrenching and dismissing any person employed for the work if there is complaint
against his misbehavior, misconduct or disloyalty towards job.
3. Terms and conditions regarding industrial laws and other related matters shall be complied by the contractor in all respect.
4. No part of the contract nor any share of interest there in shall in any manner of degree be transferred/assigned or subject
by the contractor directly or indirectly to any person/firm or Corporation whatsoever.
5. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as may be required from safety
point of view and all his persons shall follow the instructions issued by the DGVCL from time to time related with the safety
and security to carry out the work.
6. DGVCL shall not be liable for any damages or compensation for any injury or for any accident occurred to any person
engaged by the contractor. The contractor shall keep the DGVCL indemnified thereof.
7. The contractor shall be liable for making good all damages/losses arising out of workmanship, breakages, pilferage, etc.
8. Contract period:
1) The contract period will be 36 Month from the date of issue of the Order. However if required, the period of order may be
extended further as per DOP of competent authority.
2) If during the contract period, execution of work is not found satisfactory in any respect,
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
Letter No: DGVCLSDPND/0087/07/2026 Approved Date: 30-07-2026 04:05
job will be got executed through other agency at the risk and cost of the contractor. DGVCL reserves the right to terminate your order without assigning
9. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not be entitled to any increase or
revision (Statutory or otherwise) or any other right or claim. What so over by way of representation, explanation statement or
any undertaking or promise given or alleged to have given by any employee of the company or due to contractor’s own
ignorance on account of any difficulties or hardships faced by him. The rates as such are all inclusive of all.
10. The rates should be quoted in percentage in enclosed schedule only, both in words and in figures, as specified therein.
In case of any discrepancy between the rates/amount quoted in words & figure, the rates/amount most favorable to the
DGVCL shall be considered.
11. Conditional tender will not be accepted and likely to be rejected.
12. The DGVCL do not bind them selves to accept lowest or any tender.
13. The DGVCL reserves all rights to accept or reject any or all tenders without assigning any reason. The terms and
conditions stated above are carefully read by me/us and are acceptable to me/us.
14. The quantity given in Schedule ‘B’ is approximate. There will be increase or decrease in the quantities. Please note that
within the estimated cost quantities of item may very as per the requirement of the Board. In such event, payment will be
made on the basis of actual quantities executed.
Successful bidder shall submit daily report for work executed by them giving details of Name of s/s, Name of feeder, type of
kit used ,date of providing kit, sub order no. etc. to concern sub-division & submit weekly report to Executive Engr.(O&M)
Pandesara Division.
Signature of Contractor
EXECUTIVE ENGINEER (O&M)
DGVCL, PANDESARA. DIVISION
File No: DGVCLSDPND/OTH/e-file/4516/2026/1523/Billing
Approved By: Executive Engineer,Technical,DGVCLDSRTI
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