Supply of Bank Printing Stationary for THE BARODA CENTRAL CO-OP.BANK LTD. SAYAJIGANJ , VADODARA

online Technical bid 11.05.2026 up to 18:00 hrs

8 Last date & time for submission of

Physical documents 13.05.2026 up to 16:00 hrs

9 Address at which physical General Manager,

documents has to be THE BARODA CENTRAL

submitted CO-OP.BANK LTD.,

Regional Business Office - 1, 1st

Floor, Sayajigunj, Station Road,

10 Date and time of opening of

online Technical bid 13.05.2026 at 17.00 hrs Onwards

11 Liquidated damages 0.50% of contract amount per weeks subject to max. 5%

of contract value or final bill value.

13 Value of Interim Certificate No advance on materials I plant I machinery or mobilization

advance shall be paid under any circumstances Only full and final

payment shall be made after satisfactory completion of work.

13 Insurance The contractor shall obtain all necessary insurance policies as per

the governing laws applicable at the center and shall be required

to produce the original policy of Insurance& receipt of the

premium as applicable in the matter to the Architect/Bank.

14 Contract period Baroda Central Co-op bank Ltd., Vadodara may extend

contact period for one more year if it intends to do so.

The agency is liable to abide by the same.

15 Rates Rates quoted shall be inclusive of all existing & future

(including variation) taxes, duties, levies, royalties,

transportation, other incidental charges, WCT etc. PVA

& PVA Clause shall not be applicable.

Note: GST will be paid Extra as per Applicable norms. If

any tenderer puts any condition/anything/any taxes

extra over and above their quoted rates the tender shall

be summarily rejected.

16 The contractor shall read and understand each page of the tender document

thereby ensuring the number and sequence of all pages.

17 No conditions other than mentioned in the tender will be considered, and if given they will

have to be withdrawn before submission of final quote, else their bid will be rejected.

18 Percentage, if any, to be deducted from bills and total amount to be retained :10 % from

18 Percentage, if any, to be deducted from bills and total amount to be retained :10 % from

Running Bills, subject to maximum Total 5% of contract amount or actual Final Bill value.

19 Tenders received without EMD and Tender fees shall be summarily rejected and such tenders

shall not be allowed to participate in the Price bid process/ rejected/ not considered/ or as

decided by Bank.

20 The Bank will place order as per its requirement and quoting minimum rate for any category

does not provide any guarantee for receiving order for that item by the firm who quotes

21 Bank reserves right to cancel any/ all tender sat any stage without assigning any reasons.

22 The Bank reserves the right to accept the tender in full or in part and the tenderer shall have

no claim for revision of rates or other condition if his tender is accepted in parts.

23 In case the date of tendering is declared as a holiday, the tendering will be conducted on the

next working day at the same time.

24 THE BARODA CENTRAL CO-OP.BANK LTD. reserves the right to accept or reject any or all the

tenders, either in whole or in part without assigning any reason(s) for doing so, no claim /

correspondence shall be entertained in this regard. For any clarification regarding Tendering

procedure, please contact THE BARODA CENTRAL CO-OP.BANK LTD. Vadodara

whose address is mentioned in the NIT.

25 It is vendor's/supplier's responsibility to be well prepared and get ready with E-Tendering

procedures & well equipped with all requirements. THE BARODA CENTRAL CO-OP.BANK

LTD. will not take any responsibility of delay in submission due to EMD, slow internet

connectivity, system failures etc.

The Tender should be addressed to the General Manager, The Baroda Central Co-Op Bank Ltd., 1st

Floor, Sayajigunj, Station Road, Vadodara -

(E) TERMS AND CONDITIONS:

The following terms and conditions will be binding on all the Bidders. These terms and

conditions will also form a part of the purchase order, to be issued to the Successful Bidder and

shall be applicable during the complete term of the agreement with the Successful Bidder/s:

1.​ The specimen for printing purpose of stationery items required to be supplied should invariably be

seen in the office of the HOD, General Administrative Department, Head Office, The Baroda Central

Co-Op Bank Ltd., Sayajigunj, Vadodara on the day of Pre bid meeting scheduled on 7th May from 12:30

to 2:00 pm . The Tenderers are advised not to quote rates without seeing the specimen as most of the

items are to be printed in double color/both sides or to be numbered, ruled/or comprising of various

leaves forming a set.

2.​ The rates should be quoted per single item i.e. Register/Pad/File/Set etc including the cost of paper

printing, compiling, stitching, pasting, ruling, numbering, perforation, punching, index, binding,

delivery, unloading etc. Rates for Customized/Personalized Cheque Books of 25 Leaves,

leaves & 100 leaves with Branch name, party name and Account number should be quoted

3.​ Tender fees (non- refundable) of Rs 2000 plus GST ie. Rs.2360/ in the form of Demand Draft

4.​ Any Tenderers interested to quote rate for one or more items can quote the rate in the same

Tender/ commercial bid document.

5.​ Rates to be quoted should be exclusive of GST. Rates quoted by bidders for different items should

include all other taxes/carriage, freight, packing, unloading etc. FOR Head Office,

The Baroda Central Co-Op Bank Ltd., Sayajigunj, Vadodara. Any escalation in cost of procurement

material, after signing of the contract by the supplier with the bank, shall not be entertained and the

supplier shall be bound to fulfill the order at the contracted price only, during the entire period of the

6.​ HSN code of each items mentioned in the Tender document to be provided along with rates.

7.​ Printer/Supplier should present the Bill with GSTIN of both parties and HSN code of each item

8.​ For printing of items mentioned in Tenderers must use paper of BILT, JK, QUANTUM, SATIA or

CENTURY PAPER , KHANNA MILL only for printing and supplying of stationery.

9.​ For items mentioned under Annexure “B” the quality of paper used in printing should be as per

specification given in the Annexure B and ink used for cheque book printing should be UV fugitive.

10.​ Tenderers have to submit paper sample duly signed with GSM along with mandatory documents to

be submitted with Tender. Offer without the same shall be treated as cancelled.

11.​ The earnest money of Rs. 40,000/- (Rupees forty thousand only) in thr form of Demand Draft drawn

in favor of THE BARODA CENTRAL CO OP NANK LTD. should be accompanied with tenderer. Tender

without EMD shall be considered incomplete and shall be rejected. In case a successful

vendor/bidder fails to supply the goods/provide services within the prescribed timeframe,

the earnest money shall be forfeited. Earnest Money shall be released after two months of

the expiry period of the contract/ empanelment.

12.​ The contract shall come into effect and binding on the approved printer/supplier from the

date of work order

13.​ The supply should be made to the Bank within 30-45 days of placing the supply order which

shall also be mentioned in the respective order/s.

14.​ The Bidders will have to submit photocopy of the GST Registration Certificate and PAN Card

along with the Tender. No Tender shall be accepted without PAN/GST Number.

15.​ The Bidders will have to submit copy of Income Tax returns of the last three Financial Years

16.​ The Bidders will have to submit copy of Financial Statements (Balance sheet and Profit &

Loss Statement) for the last three Financial Years (2022-23,2023-24 & 2024-25)

17.​The Tenderer / Bidder should be in profit for the last 3 years.

18.​ TDS and GST/IGST TDS will be deducted from all Bills at the prescribed rates applicable

from time to time.

19.​ The final printing has to be undertaken only after approval of the proof-reading from

the HOD, General Administrative Department of the Bank.

20.​ The rates finalized shall remain operative for two Financial Years 2026-27 and 2027-28

Bank shall place the order for printing the stationery items as and when the stationery

item/s are required/ needed.

21.​ Packaging: For items mentioned under Annexure “B”, the supplies must be packed in

shrink-proof polythene covered cardboard packing covered by hassi cloth duly cross

strapped. Each box must bear Carton no., Name of Supplier, Quantity, Challan no./ Gr. no.

positively. The Bank shall not accept any loose supply.

22.​ The successful Tenderers shall supply the material within 30-45 days, failing which a

penalty @10% of ordered amount shall be imposed. The bank deserves the right to deduct

the penalty (as mentioned above) by any means. Further Bank shall be at liberty to cancel

the contract of the bidder and assign the contract to other printer

whose rates fall on second lowest/third lowest (L2/L3) as the case may be to get the

supplies in time and the earnest money of that defaulting supplier shall be forfeited without

assigning any reason. Besides, the Bank shall be entitled to recover the loss/damages which

the bank may incur or have incurred on account of getting the said supply from any other

suppliers/printers from the defaulting printer/supplier.

23.​ The payment shall be made on receipt of entire supply and verification of the printed

material. No part payment of any nature shall be made by the bank at any stage.

24.​ Bank if not satisfied with the quality of goods or services provided by the vendor/successful

bidder i.e. paper/other material used in printing, binding, packing other than the specified

paper/material mentioned in the Tender and defective printing found, may cancel the

contract and invoke the Performance Guarantee/EMD and claim liquidated damages

amounting to 10% of the supply order.

25.​ The Bank reserves the right to accept/reject any Tender/or all Tenders without assigning

any reason thereof.

26.​ The conditional Tenders shall be rejected out rightly and no correspondence of any nature

shall be entertained.

27.​ Important: Order shall be placed with only those printers/suppliers who have their own

offset printing setup/sufficient infrastructure, registration certificate, valid declaration

certificate issued by the Competent Authority, possess the technical competence, financial

resources, equipment’s and other physical facilities, managerial capability, reliability,

experience and reputation and the personnel to perform the contact, should have legal

status to enter into the procurement contract are not insolvent ,in receivership ,bankrupt or

being wound up, their affairs are not being administrated by a court or a judicial officer,

their business activities have not been suspended and they are not the subject of legal

proceedings for any of the foregoing, have fulfilled their obligations to pay taxes levied by

the concerned statutory authorities from time to time, have not been convicted of any

criminal offence related to their professional conduct or the making false statement or

misrepresentation as to their qualifications to enter into a procurement contract or have not

been otherwise disqualified pursuant to administrative suspension or

28.​ The Bidder should also provide Declaration regarding not-being blacklisting or otherwise

and Declaration that the documents attached in response to this bid are genuine and

29.​ Bank may disqualify the supplier or contractor if at any time; it is found that any

information submitted by the bidder/vendor/service provider as mentioned in the Tender

document is false or materially inaccurate/incomplete.

30.​ Dispute: If a dispute of any kind, whatsoever ,arises between the Bank and

vendor/successful bidder in connection with or arising out of the contract of supply of

goods/providing of service, whether before or after the repudiation or termination of the

contract, including any disagreement by either party with any action, in-action,

determination; matter in dispute shall be referred to the Internal Dispute Resolution

Tribunal of the Bank and if not acceptable to vendor/service, it shall then be referred to

Arbitrator of the Bank. The decision of Internal Dispute Resolution Tribunal or Arbitrator of

the Bank as the case may be , shall be final and

binding on the parties.

31.​ Arbitration: All disputes between the parties after the repudiation/cancellation,

termination, or abandonment thereof shall be referred to a sole arbitrator for adjudication

through arbitration, if reference thereof to Dispute Resolution Tribunal is not acceptable to

the vendor/service provider as the case may be. The arbitration shall be conducted in

accordance with the provisions of the Vadodara Arbitration & Reconciliation Act

Arbitration and Conciliation Act 1996. The Courts in Vadodara alone shall have jurisdiction

over such arbitration proceedings.

32.​The resultant contract will be interpreted under Indian & Vadodara, Gujarat Laws.

33.​ Bidders are not permitted to alter or modify their bids after expiry of the deadline for the

receipt of bids.

34.​ Insurance of goods against loss or damage incidental to manufacture or actuation,

transportation, storage and delivery shall be at risk and responsibility of the

vendors/bidders.

35.​ The Tenderer should sign & affix his/her firms stamp on each page of the Tender and all its

related documents as the acceptance of the offer made by the Tenderer will be deemed as a

contract and a formal agreement will also be drawn regarding the contract.

36.​ Bank shall have the right to call upon the information regarding status of work at any point

37.​ Sensitive Information: Any information considered sensitive must be protected by the

printer / supplier from unauthorized disclosure, modification or release or access. The

Successful Bidder has to sign a Non-Disclosure Agreement with the Bank.

38.​ The Tenderers are advised to submit both the Technical & Commercial Bids in separate

sealed envelopes & super scribe on the envelope “Tender f o r Supply of Bank printing

Stationery for the Financial Years 2026-27 “ & shall also indicate their telephone numbers

and valid email address.

Note: - Items mentioned in the Tender are presumptions and its actual execution depends upon the demand

based on the consumption of stock in hand at present and even if any Tenderers even though quoting lowest

rates may not be placed order for printing the stationery item/s in case there is no requirement of such

items as stated above.

F. MINIMUM ELIGIBILITY CRITERIA:

1.​ The Bidder should be a registered Indian Firm / Company.

2.​ Copy of GST AND PAN must be attached with tender submission

3.​ Agency must have its establishment in Vadodara District. Proof of having its establishment must be

4.​ The Bidder should have Average Annual Turnover of Rs 75 Lakh during last three financial years.

2023-24,2024-25 & 2025-26 (C A Certificate and IT returns to be enclosed)

5.​ The Bidder should not have been blacklisted by the Dept. Ministries of Govt. of India/

PSUs/Autonomous Bodies/Banks etc. Undertaking to be provided by the bidder.

6.​ The Bidder should have experience of minimum 15 years doing similar supply and printing work

with Banks/PSU/Govt./Semi Govt. Organizations/Financial Institutions.

G. DOCUMENTS TO BE SUBMITTED ALONG WITH TECHNICAL BID:

​ Copy of Registration Certificate.

​ Copy of GST Registration Certificate.

​ Earnest Money Deposit

39.​ Financial Statements (Balance sheet and Profit & Loss Statement) for the last three

Financial Years (2022-23,2023-24 & 2024-25)

​ Income Tax Returns for the last three Financial Years 2022-23,2023-24 & 2024-25

​ Declaration regarding not-being blacklisting or otherwise and Declaration that the

documents attached in response to this bid are genuine and Bonafede.

​ Experience Certificate for the last 15 years for doing similar supply and printing

work with PSU/Govt./Semi Govt. Organizations/Financial Institutions.

Name of Work: TENDER FOR SUPPLY OF BANK PRINTING STATIONARY AT THE BARODA CENTRAL

Sr. No. Particular Rate/ Without GST

1 Deposit Slip Book

2 Form No. 11 (Deposit Slip)​ 25 pages

3 Form No. 11 A (FD Voucher )​ 25 pages

4 Form No. 19 (General Credit Voucher)​ 200 pages

5 Form No. 20 (General Debit Voucher)​ 200 pages

6 Form No. 20 A ( Credit Advise H.O)​ 200 pages

7 Form No. 20 A ( Credit Advise Branch)​ 200 pages

8 Form No. 25 Coloured (Cash Withdrawal Voucher)​ 200 pages

9 Form No. 25 A Coloured (Transfer Voucher)​ 200 pages

10 Form No. 27 (Exp Withdrawal Voucher)​ 200 pages

11 Loan KCC Credit Voucher (Shadow)​ 25 pages

12 Loan KCC Withdrawal (Shadow)​ 100 pages

13 Milk Centre Deposit Slip Book​ 50 pages

14 Form No. 8 (D D Slip Book)​ 25 pages

15 Form No. 36 (Salary Register)​ 200 pages

16 Form No. 55 (Inward Register)​ 200 pages

17 Form No. 56 (Outward Register)​ 200 pages

18 Form No. 89 (Check Book Issue Register)​ 200 pages

19 Form No. 96 (Attendance Register)​ 200 pages

20 Form No. 123 (Loan Register)

21 Form No. 126 (Cash Scroll)

22 Form No. 126 B (Cash Denomination Book)​ 200 pages

23 Form No. 138 (Loan Application Register)​ 200 pages

24 Form No. 163 E (Safe Deposit Register)​ 200 pages

25 Form No. 163 I (Vault Attendance Register)​ 200 pages

26 Cash Checking Register​ 200 pages

27 Leave Register

28 Form No. 214 (Account Opening Register)​ 200 pages

29 Safe Custody Register

30 Nominal Member Register​ 200 pages

31 Key Register​ 200 pages

32 Cheque Return Register​ 200 pages

33 Cash Remittance Register​ 200 pages

34 Insurance Register

35 Diasel Register​ 200 pages

36 Contingent Register​ 200 pages

37 Dead Stock Register

38 Form No. 6 (Gold Loan Register)​ 200 pages

39 Form No. 7 (Gold Loan Repayment Register)

40 Inspection Register​ 200 pages

41 Bills Register​ 200 pages

Application Form

42 Saving Account Opening Form-Coloured Green 4 pages​ 100 GSM

43 Current Account Opening Form-Coloured Yellow 8 pages​ 100 GSM

44 Medium Term Loan Application Form Blue​ 100 GSM

45 Crop Loan Individual Form Green​ 100 GSM

46 Gold Loan Application Form Yellow​ 100 GSM

47 Two Wheeler Loan Application Form Yellow​ 100 GSM

48 KCC AWH Loan Application Form​ 100 GSM

49 Form No. 166 A (Recurring Account Opening Form)​ 100 GSM

50 Form No. 163 ( Safe Deposit Vault Rent Agreement )​ 100 GSM

51 Loan Account Opening Form​ 100 GSM

52 Individual Overdraft Form​ 100 GSM

53 Mandali Overdraft Form​ 100 GSM

54 Solar Loan Application Form​ 100 GSM

Form No. 206 A (Gram Laxmi Kishan Credit Application Form) 6 pages​

56 Form No. 206 E (Gram Laxmi Kishan Credit PACS Application From )​ 100 GSM

57 Form No. 2 (Cheque Return Memo)​ 200 pages

58 Form No. 49 (Nominal Member Form)​ 200 pages

59 Form No. 51 (Specimen Signature Card)​ 250 GSM

60 Form No. 67 A (Schedule Book Gujrati)

61 Form No. 115 (Cash Stitching Slip)​ 200 pages

62 Form No. 121 (Leave Report)​ 100 GSM

63 Form No. 163 A (Safe Deposit Specimen Card)

64 Form No. 163 C (Safe Deposit Notice Book)

65 Form No. 163 D (Safe Deposit Khanagi Card)

66 Form No. 166 (Recurring Card)

67 Form No. 168 F (Gold Loan Valuer Report)

68 Death Claim Application Form

69 Change in Authorised signatories in Form for society Account

70 Form No. 208 (Charge Acceptance Form)

71 Form No. 208 A (Charge Return Form)

72 Form No. 216 (Cash Confirmation Letter)

74 Cash Sticker Roll

75 Customer Request Form​ 100 GSM

76 NEFT/RTGS Form​ 100 GSM

77 Thanks Letter

78 Value-added Services Form

79 Loan Agreement

81 FDR Application Form

82 Form No. 62 C (Passbook)

83 Form No. 64 (Deposit Book)

84 Form No. 74 (Loan Receipt Book)

85 Form No. 91 (Nominal Receipt Book)​ 100 GSM

86 Locker Deposit Book

87 Form No. 163 B (Locker Rent Deposit Book)

88 Cover Small​ 6" x 3.5"

89 Cover Medium​ 9.5" x 4.0"

90 Cover Big​ 11" x 5"

93 Plastic PVC Cover Cheque book

94 Annexure A Coloured

96 Poynette Green Cover Small

97 Poynette Green Cover Big

98 Window Cover Small

99 Window Cover Big

100 Re-KYC Form

101 KYC Self Declaration Form

Note : The rates should be quoted without GST