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Tender Value
₹22.7 L
EMD Value
₹22,696
Closing Date
6 Mar 2026, 6:10 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Chief Officer Modasa Nagarpalika
BID DOCUMENTS FOR CONSTRUCTION OF DIVIDER AND SITC OF STREET LIGHTING WORKS AT VARIOUS LOCATIONS OF MODASA TOWN, DISTRICT ARVALLI (4th Attempt)
279738
10 of 2026-27
Open
Civil - All
Aravalli
5 documents required · 5 mandatory
₹1,062
Chief Officer, Modasa Nagarpalika
₹22,696
23 Feb 2026
23 Feb 2026
23 Feb 2026
6 Mar 2026
23 Feb 2026
1.2.25. ESTIMATED COST:
The estimated cost of the Project (the “Estimated Cost”) has been specified at Sr No 6 of
1.2.26. FACILITY:
Means the entire system to be designed and constructed in accordance with the provisions
hereof, including the equipment, buildings, structures, ramps, pits, pipes, pipeline
appurtenances, fencing, lighting, testing and analysis equipment, tools, computers, software
programs, safety equipment, plant machinery, supplies, instruments and inventory
incorporated therein, as well as all open areas within the site, and including any
additions, modifications, alterations, adjustments, replacements and repairs as may be made
thereto from time to time.
Means Contractor’s Equipment, Materials, Plant and Temporary Works, all or any of them as
1.2.28. GOVERNMENTAL AUTHORITY / GOVERNMENT:
Means any Central or State authority or body exercising executive, legislative, judicial,
regulatory or administrative functions, including, without limitation, any Government authority,
agency, department, board, commission or instrumentality of Indian or any political
subdivision thereof, court, tribunal, arbitrator or self-regulatory organisation.
Means Information Technology Act, 2000 of Government of India
Means and includes all the provisions of all National (or state) legislation, Indian statutes,
regulations, ordinances, codes, official or other standards, administrative or other rules,
zoning and other plans and restrictions, building and other permits, judgements awards
and decrees of, or agreements with any Governmental, semi-Governmental or quasi-
Governmental Authority as currently in effect or as may be in effect from time to time and /or
as may be amended or supplemented from time to time.
1.2.31. MAINTENANCE STANDARD:
Means the requirements for maintaining, repairing, and renewing the Facility:
a. As set forth in this tender document;
b. Required pursuant to applicable Law;
c. As may be necessary for keeping the facility in a satisfactory working condition such that
the Facility will continuously comply with the Operation Standard; and
d. As may be necessary to ensure that the Facility shall continuously be in an optimum
working condition and state in relation with the lifetime of the Facility.
1.2.32. MATERIALS:
Means things of all kinds (other than Plant) intended to form or forming part of the Permanent
Works, including the supply (only materials if any) to be supplied by the Contractor under the
1.2.33. MATERIAL SUPPLIER:
Means the person who supplies goods or services. A supplier may be distinguished from a
contractor or subcontractor, who commonly adds specialized input to deliverables also called
Means from the beginning of a given date of calendar month to the end of the preceding date
of the next calendar month.
1.2.35. O & M MANUAL:
Means the final Manual for the Operation and Maintenance of the Facility to be prepared in
accordance with the requirements of Bid Documents by the contractor. Bidder shall provide
this at the time of commissioning of the Project.
1.2.36. ONLINE:
Any activity that is done on website is referred as 'online' activity for e.g., Submission of Bid
online would mean that technical & price Bid has to be submitted on website.
1.2.37. OFFLINE:
Any activity that is done in conventional route is referred as 'Offline' activity for e.g.
“Submission of Tender fee, Earnest Money Deposit, Registration Certificate, Solvency
Certificate, etc. in Offline mode” would mean that the tender fee, Earnest Money Deposit,
Registration Certificate, Solvency Certificate etc. is to be Submitted to the Office of the
concerned Chief Officer physically.
1.2.38. OPERATION AND MAINTENANCE OBLIGATIONS: (If Applicable)
Means the obligation of the Contractor pursuant to the agreement to operate and maintain
the facility on and from the start date of O&M until the date of completion of this Agreement.
1.2.39. OPERATION AND MAINTENANCE PERIOD: (Not Applicable)
Means the time period after the issue of the Successful Commissioning Certificate and
continuing for the term of the Agreement.
1.2.40. OPERATION AND MAINTENANCE COST: (If Applicable)
Means the amount agreed upon by the Employer to the Contractor, towards fulfillment of the
Contractor’s Operation and Maintenance Obligations.
1.2.41. OPERATION STANDARD: Means
• The Performance Guarantees;
• All applicable Laws;
• All other operational requirements set forth in this Agreement.
1.2.42. PERFORMANCE GUARANTEES:
Means the List of Guarantees offered / provided by the Contractor in his Bid Submission
pursuant of the Bid Documents.
1.2.43. PERMANENT WORKS:
Means the works to be designed and executed by the Contractor under the Contract.
1.2.44. PIPE SUPPLIER:
Means the person who supplies pipes.
Means Indian National Rupees (INR)
1.2.46. SCANNED COPY:
An Electronic Copy of any document generated using a Scanner is called a scanned copy.
Means the specific areas / lands and other places on, under, in or through which, the works
are to be executed or carried out and any other lands or places provided by the owner for
the purposes of the contract together with such other places as may be specifically
designated in the Contract or subsequently approved as forming part of the site.
1.2.48. SYSTEM:
Means the computer which hosts the website (https://tender.nprocure.com), using which
Bidder participates in the tendering process.
1.2.49. SUBSTANTIAL COMPLETION:
Substantial Completion of the work means when the work or designated portion thereof is
sufficiently completed in accordance with the contract except for any minor outstanding works
and defects which will not substantially affect the use of works or section for their intended
1.2.50. TAKING OVER:
Means, the Owner shall take over the project after contractual completion of the project, O&M
period (If Applicable), and meeting all contractual obligations, Terms & Conditions as agreed
by the contractor.
1.2.51. TEMPORARY WORKS:
Means all temporary works of every kind required for the successful execution of the
1.2.52. TESTS ON COMPLETION:
Means the tests which are specified in the Contract or agreed by both Parties or instructed
as a Variation, and which are carried out (Test on Completion) before the works or a section
(as the case may be) are taken over by the Employer.
1.2.53. TRIAL RUN PERIOD:
Trial run period for the work is 3 months of the entire scheme including achievement of
prescribed performance parameters.
In the event of non-achievement of prescribed parameters within a period of 3 months,
specified above the trail run period could be extendable to a period till the performance
parameters are achieved. During the trail run period the contractor shall be responsible for
the maintenance of the entire scheme including all staff, labour, material, power etc. repair of
any defects/ replacement of the defective material used at the cost at his own cost.
1.2.54. UPLOAD:
The process of transferring electronic document from Bidder's computer using internet
connection to the website (https://tender.nprocure.com) is called uploading.
Means seven consecutive days.
Means the works/action to be executed in accordance with the contract.
1.3. BID INVITATION:
Means the call/invite by The MODASA Nagarpalika (here in after referred to as "the
Employer" or MODASA Nagarpalika from all interested and eligible bidder’s for Water Supply
Schemes as per Tender Notice.
1.4. DOWNLOAD OF TENDER DOCUMENTS:
The tender documents are available in electronic form, from the website
https://tender.nprocure.com. Interested bidders can view these tender documents online
and can download tender documents.
1.5. Particular Provisional
The particulars of the proposed works given herein as well in the accompanying brief note
are provisional and must be considered only as advance information to assist bidder.
1.6. Present Status of the Work:
This is a proposed plant along with facilities, needs to be designed and executed as per the
specifications and BOQ etc.
2.0 Time of Performance:
The successful bidder will be expected to complete the works as per mentioned in Tender
notice from the date of the Letter of Intent.
The O&M time period shall be (As Mentioned in Tender Notice) (including defect liability
period), from the date of issue of the Successful Commissioning Certificate.
3.0 Project Implementing Agency:
The "MODASA Nagarpalika" shall be the project-implementing agency. This contract shall
be administered and managed by the "MODASA Nagarpalika. District Mehsana. Gujarat for
and on behalf of MODASA Nagarpalika and shall act as the "Engineer In-charge."
4.0 Allocation of Risk & Responsibilities:
4.1 Contractor:
The preliminary designs and details contained in the bid documents are based on limited and
indicative field data as available with the Employer at the time of preparation of the bidding
documents. Bidder shall be responsible to verify/ examine/ check and make his own
assessment of the site, site data, soil data and the schematic details shown in the bid
documents based on his own investigations and/ or additional surveys, if required, at bidder's
The contractor shall be responsible to make good and bring to original position road and land
surface, etc. damaged during laying of pipelines and construction of structures or while
carrying out any activities related to this contract, at his cost.
The Contractor shall be responsible for all the damages that may occur during the execution
of the work, to the underground cables, power lines, telephone lines, other water/sewer lines
and other infrastructure facilities etc. while executing the works under this contract and shall
bear all costs relating to repairs / replacements.
4.2 The contractor shall be responsible for failure of any components of the works executed by
him during the full period of contract and the defect liability period. The contractor shall have
to replace defective/ damaged/non-standard components of the executed works as may be
identified by the engineer in charge at the cost of the contractor.
The Contractor will prepare and present interim/running and final bills.
The Contractor shall be responsible for the safety and performance of all civil and other
structure up to the end of period of defect liability period. The damages/defects identified by
the "Engineer in charge" shall be made good, as per Standards, by the contractor at his cost
and risk. In case of collapse of structures in part or full replacement/ reconstruction shall be
done by the contractor at his cost and risk.
a) The MODASA Nagarpalika assures all participants for the contract that adequate
financial resources are available to cover the financial requirements and funds are
available to meet the disbursement needs of the construction contracts in accordance
with the provisions of the tender documents.
All the material shall be inspected by the MODASA Nagarpalika internal system
and/or through Third third-party agency appointed by the board.
MODASA Nagarpalika will provide indicative drawings and design parameters as may
be required for works to be designed by the contractor.
MODASA Nagarpalika will approve and pay all interim / running / final bills presented
by the Contractor after due verification against the provisions of the contract.
Statutory charges and other charges such as fees, insurance, damage, NOC etc. will
be in the scope of the Contractor. Statutory clearances and permissions shall be in
the scope of Contractor. MODASA Nagarpalika will only provide necessary support
to the Contractor during coordination with respective agencies. The responsibility and
liability of statutory clearances lies with the Contractor. No claim for extension of time
will be entertained in this regard.
The MODASA Nagarpalika will make available land for laying the pipeline & will be
responsible for payment of crop compensation etc. in case of laying the pipeline in
private/ government land. However, once clearance/ possession is obtained and
established through mutual consent of the owner, its day-to-day management on site
shall be the responsibility of the contractor, for which MODASA Nagarpalika shall
provide only necessary help and assistance.
b) All bids are to be completed and returned to the Employer in accordance with these
Instructions to Bidders.
c) A copy of the available reports and data has been kept for reference in the office of:
(Name, Address, Contact Person & nos. of Executing Authority as per appendix to
6. ONE BID PER BIDDER:
Each bidder shall submit only one bid either by himself, or as a partner in a joint
venture. A bidder who submits or participates in more than one bid under this proceed
will cause all those bids to be rejected.
7. COST OF BIDDING:
The bidder shall bear all costs associated with the preparation and submission of its
bid, up to acceptance of the offer. The Employer will in no case be responsible or
liable for those costs.
8.1 The bidder is advised to depute a suitable team to visit and examine the Site of Works
and its surroundings for fully understanding of the job and ascertain the difficulties
that may be encountered during execution of the works and for obtaining for himself,
on his own responsibility, all information that may be necessary for preparing the bid
and entering into the Contract. The cost of visiting the Site shall be entirely at bidder’s
8.2 COMMUNICATION:
8.2.1. AIRPORTS:
Ahmedabad is the nearest International Airport from the site, Baroda is the nearest
domestic Airport from the site of work.
8.2.2. Railway:
The Railway station is at Surat, Vadodara, Ahmedabad, Mumbai and Delhi are connected by
B.G. Railways. All the district places of the state are connected by railways.
Express highway is passing from Ahmedabad to Vadodara. National Highway 8 A, 8B & 8C
are passing in Gujarat State. All the districts and taluka places including cities are connected
with well-defined road networks.
9 DETAILS OF APPROACH
Approach to the site of works: The bidder has to make own arrangements for
approaching the site.
10 GENERAL FACILITIES
10.1. Hotel/ Guest House Facilities:
At MODASA hotels up to Three-star standard and Government Circuit house are
available. The Govt. Circuit houses are available at all district places.
The MODASA Nagarpalika has not envisaged any provision of a house colony for
contractors. The contractor, therefore, has to make his own arrangements for housing
his staff and labourers.
10.3. Marketing facilities
Marketing facilities for day-to-day needs are generally available. Special & major
marketing centres are in nearby cities etc.
10.4. Water Supply
The charges and expenditure for arrangement and usage of water shall be borne by
the Contractor during construction phase and Operation and Maintenance phase.
10.5. Medical Aids
Government and private Hospital facilities are available at all districts. However, the
contractor will have to make own arrangements for medical services for his labour
10.6. Electric Power
The contractor will have to arrange with the Gujarat Electricity Board, Gujarat for his
power requirements during the construction phase & Trail run. All charges for the use
of power, including maintenance, shall be borne by the contractor and paid directly to
the concerned authorities. He shall comply with all the requirements for the purchase
and use of electric power. During Operation and Maintenance (If O&M exists), power
charges will be reimbursed by the MODASA Nagarpalika to the extent of maximum
consumption decided by the Engineer-In-Charge.
10.7. Post. Telegraph and Telephones
Post and Telephone services are available for public use at all district places.
10.8. Supply of Diesel, petrol and Oil
Petrol and diesel pumps are installed by private agencies in all district places. The
contractor shall have to make his own arrangement for procuring the lubricants
required by him.
11 CLIMATE AND WORKING SEASON
11.1. Temperature
Gujarat State has tropical climate. The daily minimum temperature ranges from 5 o
Celsius in December- January to 270 Celsius in April-May. The daily maximum
temperature varies from 30 Degree Celsius in December- January to 47 Degree
Celsius in April –May.
Average annual Rainfall ranges from less than 500 mm the North West region to over
2000 mm in the South, with most part of the State receiving 200mm to 1000mm of
rainfall. About 95% of rainfall occurs during the months June to September leaving
remaining period of the year almost dry.
11.3. Working Season:
Since rainfall is spread over the period starting from middle of June to the end of
September, It is generally not contentions and intense except for few days.
The above information of Climate of the project area is given only as helping
information in good faith and MODASA Nagarpalika does not carry any liability for
providing this information. The interested parties may refer the reports and forecast
issued by the Indian Meteorological Department or other weather agencies for their
B. BIDDING DOCUMENTS
12. CONTENT OF BIDDING DOCUMENTS
12.1 The bidding documents are those stated below, and should be read in conjunction
with any Addenda issued there to in accordance with Clause
• Section I : Tender Notice
VOLUME: I • Section II : Technical Bid
• Section III : Form B1
VOLUME – II • General Conditions of Contract (GCC)
VOLUME – III: • General Technical Specification
12.2 The bidder is expected to examine carefully the contents of the Bidding documents.
Failure to comply with the requirements of bid submission will be at the bidder's own
risk. Pursuant to Clause 28 under “E. Opening of Tender” bids that are not
substantially responsive to the requirements of the bidding documents will be
13 CLARIFICATION OF THE BIDDING DOCUMENT:
A prospective bidder requiring any clarification of the bidding documents may notify
the Employer in writing or by fax (hereinafter the term "fax" is deemed to include
electronic transmissions such as facsimile, cable and telex) at the Employer’s
address indicated in the Invitation for Bids. The Employer will respond to any request
for clarification, that it receives earlier than 4 days prior to the Pre-bid meeting. Copies
of the Employer's response, including a description of the inquiry, will be
communicated on tender.nprocure.com.
14. AMENDMENTS OF BIDDING DOCUMENTS:
14.1 At any time prior to the deadline for submission of bids, the Employer may, for any
reason, whether at its own initiative or in response to a clarification requested by a
prospective bidder modify the bidding documents by issuing an amendment.
14.2 Any addendum/amendment thus issued shall be part of the bidding documents
pursuant to Sub-Clause 12.1, and shall be communicated on tender.nprocure.com
14.3 To afford prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may extend the deadline for submission
of bids, in accordance with Clause 26, Submission of Tender.
14.4 All amendments and modifications issued by the Employer shall be deemed to be an
integral part of the contract to be signed with the successful bidder.
C. PREPARATION OF BIDS
15. LANGUAGE OF BID:
The bid, and all correspondence and documents related to the bid, exchanged
between the bidder and the Employer shall be written in the English language.
Supporting documents and printed literature furnished by the bidder may be in
another language, provided they are accompanied by an accurate translation of the
relevant passages in the English language, in which case, for purposes of
interpretation of the bid the English translation shall prevail.
16. DOCUMENTS COMPRISING THE BID:
16.1 The bid submitted by the bidder shall comprise two envelopes submitted
simultaneously, one containing only the “Technical Proposal” and the other the
“Price Proposal”.
16.2 The technical proposal shall contain the following:
(i) Bid Form for Technical Proposal and Appendix to Technical Proposal;
(ii) Power of Attorney
(iii) Information on Qualification
(iv) Confirmation of Eligibility
(v) Schedule of Major items of equipment
(vi) Schedule of major items of Constructional plant
(vii) Schedule of key personnel
(viii) Schedule of compliance with the bidding documents
(ix) Schedule of construction facilities
(x) Schedule of construction method
(xi) Any other material required to be completed and submitted by bidders in
accordance with these instructions to bidders.
(xii) Form of Bid Security.
16.3 The price proposal shall contain the following;
(i) Bid form for price proposal and Appendix to price proposal;
(ii) Schedule of prices:
(iii) Schedule of Payment
(iv) Any other materials required to be completed and submitted by bidders in
accordance with these Instructions to Bidders.
The Bidder shall complete the Bid Forms and schedules furnished in the bidding
documents in the manner and detail indicated therein, following the requirements of
Clause 15 and Clause
18. BID PRICES:
18.1 Unless specified otherwise in the Employer's requirements, Bidders shall quote for
the entire facilities on a "single responsibility" basis such that the total bid price covers
all the Contractor's obligations mentioned in or to be reasonably inferred from the
bidding documents in respect of the design, manufacture, including procurement and
subcontracting (if any), delivery, construction, installation and completion of the
facilities. This includes all requirements under the Contractor's responsibilities for
testing, pre-commissioning and commissioning of the facilities and, where so required
by the bidding documents, the acquisition of all permits, approvals and licenses, etc.
services as may be specified in the bidding documents, all in accordance with the
requirements of the Conditions of Contract.
18.2 The bidders shall have to give detailed rate analysis in justification of the prices as
may be required by the employer as a part of the evaluation process, if so desired by
19. BID CURRENCIES:
The prices shall be quoted on fixed and firm price basis in Indian currency i.e. Indian
currency (INR) Only.
20. BID VALIDITY:
20.1 Bids shall remain valid for a period of 180 days from the last date of submission of
20.2 In exceptional circumstances, prior to expiry of the original bid validity period, the
Employer may request that the bidders extend the period of validity for a specified
additional period. The request and the responses there to, shall be made in writing.
A bidder may refuse the request without forfeiting its bid security. A bidder agreeing
to the request will not be required or permitted to modify its bid, but will be required
to extend the validity of its bid security for the period of the extension, and in
compliance with Clause 18 in all respects.
21 BID SECURITY:
21.1 The bidder shall furnish, as part of its bid with the technical proposal, a bid security
amount as specified in the Tender Notice.
21.2 The bid security shall, at the bidder's option, be in one of the following forms:
(a) A Demand Draft payable to the officer inviting bid as per tender notice and issued
by short listed bank as per tender notice.
(b) Fixed deposit receipt pledged in the name of the officer inviting bid as per tender
notice and issued by short listed bank as per tender notice and valid up to
days from the date of closure of the bid validity period of 180 days. i.e. (Total of
(c) Unequivocal and unconditional Bank Guarantee in the prescribed format given in
this document issued by short listed bank as per tender notice and valid up to
days from the date of closure of the bid validity period of 180 days. The format of
the bank guarantee shall be in accordance with the sample form included in
Section–IV as Form-19. Other formats may be permitted subject to the prior
approval of the Employer. The bid security shall remain valid for 28 days beyond
the original validity period for the bid and beyond any period of extension
subsequently requested under Sub-Clause 20.2. i.e. (Total of 180+28=208
21.3 Any bid not accompanied by an acceptable bid security shall be rejected by the
Employer as non-responsive.
21.4 The bid securities of unsuccessful bidders will be returned as promptly as possible.
21.5 The bid security of the successful bidder will be returned when the bidder has signed
the Contract Agreement and furnished the required performance security.
21.6 Within 10 days from the date of issue of the letter accepting his tender, the successful
Bidder shall furnish the required Security Deposit for performance and plus additional
security if any for unbalanced bids in accordance with the condition of the Contract
and attend the office of the Engineer In–charge for execution of the Contract
documents. If he fails to furnish the Security Deposit for performance or to execute
the Contract for the work offered to him, his EMD shall be forfeited and the Bidder
may be disqualified from tendering for further works for three years.
21.7 The bid security may be forfeited;
(a) If the bidder withdraws its bid, during bid validity period specified
(b) If any document submitted by the bidder are false and fraudulent
(c) If the successful bidder fails
i. To furnish security deposit in accordance with the relevant clause in the bid.
ii. To sign the contract with in time limit specified in the bid.
21.8 In case of forfeiture of EMD, the Bidder shall be disqualified and shall not be allowed
to bid for further works under MODASA Nagarpalika for three years.
22. ALTERNATIVE PROPOSALS BY BIDDERS:
Bidders are not permitted to give any alternative offer containing technical or other
alternatives. Their bid proposals shall be in total conformity of the employer’s
requirements as described in the bidding documents.
23 PRE-BID MEETING:
23.1 The bidder or its official representative is invited to attend a pre-bid meeting, which
will take place at:
Venue : As mentioned in Tender Notice
Date : As mentioned in Tender Notice
23.2 The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.
23.3 The bidder is requested to submit any questions in writing or by cable, to reach the
Employer not later than four days before the pre-bid meeting.
23.4 Minutes of the meeting, including the text of the questions raised and the responses
given, will be transmitted without delay to all of the bidding documents. Any
modifications/ corrections/ amendments to the bidding documents shall be declared
after the pre-bid meeting and shall be listed as part of the minutes of the pre-bid
meeting or separately thereafter as may be necessary. The pre bid minutes and the
modifications /corrections/ amendments issued by the employer subsequent to the
issue of bidding documents shall be signed with the successful bidder.
23.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a
D. SUBMISSION OF BIDS
24 METHOD OF TENDERING:
24.1. If the tender is uploaded by an individual, it shall be digitally signed by the individual.
24.2. If the tender is uploaded by a proprietary firm, it shall be digitally signed by the
24.3. If the tender is uploaded by a firm, in partnership, it shall be digitally signed by all the
partners of the firms or alternatively by a partner holding power of attorney for the firm
in which case a certified copy of the power of attorney shall accompany the tender, a
certified copy of the partnership deed, full name, current address of the firm, current
addresses of all the partners of the firm shall also accompany the tender.
24.4. If the tender is uploaded by a limited company or a corporation, it shall be digitally
signed by a duly authorized person holding the powers of attorney for signing the
tender. Such limited company or corporation may be required to furnish satisfactory
evidence of its existence before the contract is awarded. They should also furnish
Articles of Memorandum of Association.
24.5. Each bidder shall submit only one bid for the particular work. A bidder who submits
more than one bid in the particular work will be disqualified.
24.6. The joint Venture: (If applicable) as per Clause no. 34 of Section-II
The Lead Partner shall submit complete information required in the forms pertaining
to each firm in the group and state along with the Bid as to which of the firms shall
have the responsibility for tendering and completion of the Contract document and
furnish evidence admissible in law in respect of the authority assigned to such firm on
behalf of the group of firms for tendering and for completion of the Contract
documents. Full information and satisfactory evidence pertaining to the participation
and responsibility of each member of the group of firm in the Tender shall be furnished
along with the tender. A certified copy of the Joint Venture Agreement in prescribed
form (specified at Form-22) shall be submitted along with the Tender.
24.7. The tender documents uploaded in the name of an individual bidder shall not be used
by a Joint Venture. Joint venture shall have to upload the tender document in the
name of JV only, if he wants to apply.
24.8. Each bidder shall submit only one bid for the particular work. A bidder who submits
more than one bid in the particular work will be disqualified.
24.9. All witnesses and sureties shall be person of status and probity their full name,
occupation and addresses when they fill the vendor registration form provided in the
website. www.gwssb.nprocure.com
24.10. In case at time of tender uploading, if any of the above information has changed then
the Bidder shall correct the same by making the modification in his personal profile.
25 ACCOMPANIMENTS TO TENDER
The Bidder shall have to upload following documents which are digitally signed by Bidder’s Digital
Certificate with his tender.
25.1. Scanned Copy of the latest Income Tax Return with permanent account number
(PAN) and Income Tax ward where assessed.
25.2. The bidder shall submit GSTIN along with other details required under GST Act to
MODASA Nagarpalika the contractor shall be responsible for the deposition of
applicable GST to the concerned authority.
25.3. Scanned copies of client certificate showing, the performance of the Bidder working
with MODASA Nagarpalika/ GWIL / GWSSB or any employer for ongoing works as
per prescribed Proforma mentioned in Section-III.
25.4. A scanned copy of the declaration showing the details of all works completed and
works on hand with the contractor and the value of works that remain to be executed.
25.5. A scanned copy of the Registration or renewal receipt as an approved contractor of
the concerned state Govt./ Railway/ CPWD/Government shall be submitted by the
bidder as per Volume I, Section II, Clause 1 General.
25.6. Scanned copies of the Power of Attorney duly authorized by a notary public, if power
is delegated for signing the Bid to other people by the Bidder.
25.7. A scanned copy of E.M.D. in accordance with the relevant clause in the “Tender
Notice” of tender notice and the original shall also be submitted in physical form by
RPAD/Speed Post.
25.8. Scanned Copy of the Solvency Certificate from the Bank of the required amount as
per Tender Notice.
25.9. A scanned copy of the Account payee Demand Draft for Tender Fee in accordance
with the relevant clause of Tender Notice, and also in physical form shall also be
submitted by RPAD/Speed Post.
25.10. Scanned copy of all the prescribed Forms & Annexure mentioned in Section-III, also
in physical form in separate sealed cover by RPAD/Speed Post in the office of The
Chief Officer as mentioned in Tender Notice.
25.11. Scanned copy of the detailed statement of the turnover (Engineering Works Only) of
last seven completed financial years audited and certified by the Chartered
25.12. The bidder should submit undertaking on non-judicial stamp paper of ₹300/- duly
notarized regarding document submitted, are true. MODASA Nagarpalika would have
the right to forfeit the EMD and black list to the bidder if any of the information given
by the bidder is found faulty or incorrect or misleading.
25.13. If the Bidder Firm is a member of a Group of Companies (with a common name),
scanned copies of all relevant documents clearly indicating the stake of the bidding
Firm in the equity of each firm of the Group, Turnover, Net Tangible Worth and Cash
Flow of each company wherein the stake of the Bidding Firm is 51% or more in terms
25.14. All MOUs shall be on a non-judicial stamp paper of appropriate value duly notarised
and signed by respective authorised representatives.
25.15. Form of Pre-integrity pact
25.16. GST Registration certificate and details
25.17. Attested copy of Memorandum of Work in Brief
25.18. EPF Registration Certificate or ESIC certificate as applicable or Affidavit with bid
subscribing on company letter head duly attested by Power of Attorney stating non-
applicability of EPF/ESIC mentioning the reason.
25.19. CA Audited Balance Sheets to be attached separately.
Note: The above accompaniments should be included in List of Submittals, Form-O.
26. SUBMISSION OF TENDER:
26.1. The Bidder must submit online duly filled in the entire tender document i.e., technical
bid and price-bid available on website the rate and the along with other details in
Schedule B of tender document.
26.2. The bidder shall fill the required details/ data/ information in the prescribed form of
tender document.
26.3. Tender in offline mode will not be accepted.
26.4. The tender i.e. Technical bid and Price bid, dully filled in shall be uploaded on
tender.nprocure.com up to the date and time mentioned in the Tender Notice.
26.5. The employer at his discretion can extend the last date for submission of tender by
amending the bidding document in which case all rights and obligations of the
employer and bidder will thereafter be subject to the last date as extended. The bidder
shall be responsible for extending the validity of tender accordingly, failing which his
bid shall be rejected as non-responsive.
26.6. Bidders will have to submit F.D.R./DD/Bank Guarantee for Earnest Money Deposit
and Demand Draft of tender fee in a separate sealed envelope and other technical
documents in another sealed envelope. The documents shall be submitted by
RPAD/Speed Post only to the designated officer, as mentioned in the Tender Notice
& submission made by courier shall not be considered. Each cover must clearly be
marked with the contents i.e. “TENDER FEE & EMD” and “TECHNICAL BID
27. LATE AND DELAYED TENDER:
As a rule the system will not accept any Tender after the due date and time and hence
in case of E-Tenders there will be no late tender.
27.1 STATING OF RATES
The percentage above/below/at par at the end of Schedule – B must be submitted in
words and figures only on the website. Amount in words will be automatically
generated by system. Total amount of each item and the grand total in figures and
generated by system. Total amount of each item and the grand total in figures and
the respective words will be automatically calculated by the computer and displayed.
E. OPENING OF TENDER
28. OPENING OF TENDERS
The Designated Officer of MODASA Nagarpalika will open the e-Tender on the date
as mentioned in the tender notice, if possible, in his office at the address specified in
the Tender Notice. The intending Bidders, if they wish may participate in online
Tender opening process and view the result on tender.nprocure.com To participate in
online tender opening, bidder will have to log in with his user ID and password and
click on “Mark my attendance button” to view Tender result. For more details, please
refer “Vendor Training Manual.”
1. Opening of Technical Bid:
The designated officer of MODASA Nagarpalika will open technical bid first at the
address specified in the Tender Notice. The evaluation of Technical Bid will be done
as per “Clause F: Evaluation of Tender”.
2. Opening of Price Bid:
The price Bid of ONLY qualified bidders shall be opened as decided here after.
The designated Officers of MODASA Nagarpalika will open each price bid on or after
the date and time mentioned in the Tender or time and date pre-intimated to qualified
bidders on and the print out of total amount quoted in Schedule B and the condition
bidders on and the print out of total amount quoted in Schedule B and the condition
if any put forth by the Bidder. The Bidder can see his price bid as well as other Bidders’
entire price Bid who have participated in the E-Tender.
All Tenders will be opened online irrespective of the presence of the Bidder.
F. EVALUATION OF TENDER
EVALUATION & COMPARSION OF TECHNICAL PROPOSAL:
The Employer will carry out a detailed evaluation of the bids in order to determine
whether the bidders are qualified and whether the technical aspects are substantially
responsive to the requirements set forth in the bidding documents. In order to reach
such a determination, the Employer will examine the information supplied by the
Bidders and other requirements in the bidding documents, taking into account the
following factors:
The determination will take into account the Bidder's financial, technical, production
capabilities and past performance; it will be based upon examination of the
documentary evidence of the Bidder's qualifications submitted by the Bidder,
pursuant to Clause 24, as well as such other information as the Employer deems
necessary and appropriate; and
An affirmative determination will be a prerequisite for the employer to continue
with the evaluation of the technical proposal, a negative determination will
result in rejection of the Bidder's bid.
Overall completeness and compliance with the Employer's Requirements
29 EVALUATIONS OF TECHNICAL BIDS
29.1. The bidder shall be qualified on the basis of information furnished by the bidder in
accordance with Clause-25 above, in support of his capability with reference to
qualification criteria laid down.
29.2 Even though the bidder meets the above qualification criteria, he shall be disqualified
a. The bidder had made misleading or false representation in the forms, statements
and attachment submitted in proof of qualification requirements and/or
b. A record of poor performance such as abandoning the work, not properly completing
the contract, inordinate delays in completion, litigation history or financial failures etc.
c. Bidder has been blacklisted by any Government/ Non-Government / Private
agencies/ Organizations/ Institutions/ Government Undertakings and funding
Agencies in the last 05 years.
The bidder should provide accurate information on litigation and/ or arbitration
resulting from contract completed or under execution by him over the last five years.
A consistent history of arbitration awards/ judgments against the applicant or any
partner of a joint venture may result in disqualification for proposed work. If the details
of litigation history are hidden by the applicant and later on it comes to knowledge of
the employer the bidder shall be disqualified for the proposed work and other
appropriate actions shall be taken against the bidder.
The bidder should submit undertaking on non-judicial stamp paper of Rs. 300/- dully
attested by notary public regarding document submitted, are true. Board would have
the right to forfeit the EMD and black list to the bidder if any of the information given
by the bidder is found faulty or incorrect or misleading.
29.3 During the process of evaluation the MODASA Nagarpalika may visit and inspect the
works carried out by the bidder in order to assess the performance of the work. The
bidder shall have to make arrangement for inspection of work at the respective work
site only. This shall also be considered for evaluation with reference to performance
29.4 Depending upon the actual bid capacity assessed and other qualifying requirements,
the applicant will be qualified for the work. However, at the price bid evaluation stage,
a careful check of the appropriate references with reference to the information
submitted by the bidder will be done and in no case, a contract will be awarded to a
bidder lacking in the financial criteria.
30. Evaluation of Price bid
30.1. Quoted Tender rates shall have to be reasonable and competitive to meet with the
timely and satisfactory performance of the contract.
30.2 Reasonability of Tenders’ proposed method and technique of construction,
construction programme, sequence of components of the work and proposed
resources assigned to the work shall be seen where it has been called for in the
30.3. (a) If the Bid of the successful bidder is seriously unbalanced in relation to the
estimated cost of the work/ item (s) to be performed under the Contract, MODASA
Nagarpalika may require the bidder to produce detailed rate price analysis for any
of all Items of the Bid of the quantities to demonstrate the internal consistency of
this rate Price with the construction methods proposed. After evaluation of the
rate analysis, the competent authority may require, that, the amount of the
Performance Security set forth in “Clause No.21 under Bid Security” above of
the contract be increased at the expense of the successful Bidder to a level
sufficient to protect the MODASA Nagarpalika, against financial loss in the event
of default of the successful Bidder under the contract.
(b) In respect of those items for which the quoted rates are more than 10% above
the overall percentage of accepted tender, the payment of such items in the
running bills shall be made at rate of that item which was used for the estimate
plus or minus overall variation percentage of the accepted tender plus 5% of the
estimated rate of that item. The balance amount as per accepted tender rate shall
be withheld from the running bills and will be released as per R&B Department
Circular no. PARCH/102008/ (61) dated 03-05-2013. No interest will be payable
for such withheld amount. This shall be taken care by way of payment schedule
and quoted rates need not be changed.
(c) The contract performance for actual execution and the payments to be made for
the work shall be based on such bid rates as per (a) and (b) above wherever
applicable for the purpose of running account bills. However, the final payments
shall be made based on the item wise quoted rates.
(d) Any decision of MODASA Nagarpalika regarding the interim rates at which
payment shall be made in accordance with the above Clauses shall be final and
binding to the Bidder.
(e) The application of the above clause (a) & (b) above shall be at the discretion of
30.4 As the work shall be executed on EPC contract basis on lump sum amount in the
of variation of the quantities in any item which needs revision of rates in accordance
with "Clause No. 14, Volume-I (B)", the revision of rate of the particular item shall
not be considered more than the quoted rate of such item.
30.5. To assist in the examination, evaluation and comparison of Tenders, the MODASA
Nagarpalika may ask the Bidders individually for clarification of their tenders including
break up of work done. The request for clarification and the response shall be in
writing but no changes in the price or substance of the tender shall be sought, offered
31 MODASA Nagarpalika reserves the right to accept or reject any Tender without
assigning any reason.
Information relating to the examination, clarification, evaluation and comparison of
bids and recommendations for the award of a contract shall not be disclosed to
bidders or any other persons not officially concerned with such process. Any effort by
a bidder to influence the Employer's processing of bids or award decisions by any
way may result in the rejection of the bidder's bid.
33 PRELIMINERY EXAMINATION OF TECHNICAL PROPOSAL:
The Employer will examine the bids to determine whether they are complete, whether
the documents have been properly signed, whether-the required security is included,
and whether the bids are generally in order. Any bids found to be non-responsive for
any reason or not meeting the minimum levels of the performance or other criteria
specified in the bidding documents will be rejected by the Employer and not included
for further consideration.
34.0 JOINT VENTURE CONSORTIUM (JV) (Not Applicable)
Joint venture consortium of Maximum Two firms/ members / companies, as partners
shall be allowed for the works.
All the Members of the JV shall be jointly and severally responsible for this Contract.
The Member of the JV holding highest stake shall be the Lead Partner. The JV shall
comply with the following requirements:
(a) A Joint venture agreement must be submitted along with the documents in which
minimum share of lead member shall have to be 60% and share of other members,
individually shall not be less than 25%.
(b) All the members of the Joint Venture firms shall have to collectively satisfy all the
criteria mentioned.
In joint venture both the members shall be an Indian citizen, Indian partnership firm
or Indian private/ public limited company.
All the members of Joint Venture shall have registration as per Volume I, Section II,
(c) The individual members who join in JV shall have to give an undertaking that they
will maintain status-quo till the completion of the work is awarded to the JV
Consortium, the same JV Consortium shall be maintained till the satisfactory
completion of the work. This undertaking shall be submitted on Stamp paper ₹300/-.
Duly signed by authorized signatory, which shall be notarized.
(d) In case of Bidder participating as a Joint Venture, on his selection for award of
contract, all the partners/members of the Joint Venture will have to sign the Contract
with the employer and will be jointly and severally liable for performance of the
contract. Award of Contract will be in the name of Joint Venture consortium which will
be considered as “Legal Entity” as far as this Bid/ Contract is concerned.
(e) The Bid, and in case of a successful bid, the Form of Contract Agreement, shall be
signed with the name of Joint Venture which will be legally binding on all the partners;
(f) Lead partner shall be declared as Prime Bidder authorized to be in charge; and this
authorization shall be evidenced by submitting a Power of Attorney signed by legally
authorized signatories of all the partners;
(g) The member in charge shall be authorized to incur liabilities, receive payments and
receive instructions for and on behalf of any or all partners of the Joint Venture and
the entire execution of the contract including defect liability period;
(h) All members of the Joint Venture shall be jointly and severally liable for the execution
of the Contract in accordance with the Contract terms, and a relevant statement to
this effect shall be included in the Authorization mentioned under (b) above as well
as in the Bid Form and the Form of Contract Agreement (in case of a successful Bid);
(i) A copy of the stamped and notarized agreement entered into by the Joint Venture
partners shall be submitted with the Bid. Roles, responsibilities and financial stakes
of all members of the Joint Venture consortium shall be clearly and unambiguously
prescribed in the Joint Venture agreement. In case of non prescription, the JV
agreement will be declared as invalid and the bid will be treated as non responsive.
(j) In case of Financial Criteria, if bidder participate in Joint Venture, financial strengths
of each of the JV members individually shall not be less than minimum qualifying
criteria worked out in proportionate to their financial stakes in the JV.
In case of physical criteria, either of the JV members shall meet the qualifying
requirement in any single completed project without taking into account their financial
stake in the JV agreement.
Each JV member shall have required Registration, solvency certificate, project
manager having 5 years experience, existence of company as per tender
requirement. Each member shall satisfy these requirements separately.
(k) The contractors participating in the name and form of a Joint Venture consortium shall
have to clearly and unambiguously define the role, responsibilities and financial stake
of each of the partners, the lead partner shall also have to be defined. On award of
contract to such a Joint Venture consortium, each of the members of the Joint
Venture consortium shall have to sign the Contract. Each member of the JV shall be
jointly and severally responsible for the performance of the contract.
(l) An original notarized copy of the agreement as prescribed in Form-22 entered into
by the joint venture partners shall be submitted with the bid. It should also distinctly
show the financial participation of each member of the joint venture and the
responsibility of each member as regards planning and execution of the work.
(m) In case of conflict between the terms in contract agreement and the Joint Venture
documents, the terms in the contract agreement shall prevail.
(n) The experience of the Sole Entity / Joint Venture only in India shall be applicable for
WTP works in this bid.
G. AWARD OF CONTRACT
36 SUCCESSFUL BIDDERS:
The Employer will award the Contract to the bidder whose bid has been determined
to be substantially responsive in terms of minimum qualification requirement and
technical requirements to the bidding documents and who has offered the Lowest
Evaluated Bid Price, provided that such bidder has been determined to be eligible &
qualified in accordance with the provisions mentioned under “Clause F. Evaluation
of Tender” in Section-II. A substantially evaluated responsive Tender is one, which
conforms to all the terms, conditions and specifications of tender documents without
material deviation or reservation. The material deviation or reservation is one,
36.1. Which affects in any substantial way the scope, quality or performance of the works.
36.2. Which limits in any substantial way inconsistent with tender documents, the
Employer’s ‘right’ or the Bidder’s obligations to the contractor.
36.3. Whose rectification would affect unfairly the competitive position of other bidders
presenting substantially responsive tender.
37 EMPLOYER’S RIGHT TO ACCEPT ANY BID OR TO REJECT ANY OR ALL BIDS:
37.1. Those Tenders which do not have Digital Signature attached shall be rejected.
37.2. Tender without Earnest Money Deposit (EMD), will be treated as non-responsive and
will be out rightly rejected.
37.3. Notwithstanding the above, the MODASA Nagarpalika reserves the rights to accept
or reject any bid or to cancel the Bidding process and reject all Bids at any time prior
to award of contract, without thereby incurring any liability to the affected Bidder or
Bidders or any obligation to inform the affected Bidder or Bidders on the grounds of
the competent authority's action.
37.4. In addition to the above, the Tender will also be liable to be rejected out rightly if, the
Bidder or in the case of a firm, each partner or the person holding the Power of
Attorney thereof does not digitally sign.
38 NOTIFICATIONS OF AWARD:
38.1 Prior to the period of bid validity prescribed by the Employer, the Employer will notify
the successful bidder by fax, confirmed by registered letter, that its bid has been
accepted. This letter (hereinafter and in the Conditions of Contract called the “Letter
of Intent") shall name the sum which the Employer will pay the Contractor in
consideration of the execution, completion and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Conditions of
Contract called “the Contract Price”).
38.2 The notification of award will constitute the formation of the Contract.
38.3 Upon the furnishing by the successful bidder of a performance security (and domestic
preference security where required).
39 SIGNING OF CONTRACT AGREEMENT:
39.1 At the same time that he notifies the successful bidder that its bid has been accepted, the
Employer will send the bidder the Form of Contract Agreement, incorporating all agreements
between the parties.
39.2 Within 15 days of receipt of the Form of Agreement, the successful bidder shall sign the Form
and return it to the Employer.
39.3 As soon as the work is awarded and a Letter of Award (LOA) is issued to the contractor, a
tripartite agreement between Urban Local Bodies (ULB), MODASA Nagarpalika and the
contractor shall be executed on ₹300/- non-judicial stamp paper and duly notarized by notary
public. Form 27 in Volume I is the proforma for the tripartite agreement.
40 PERFORMANCE SECURITY:
40.1. The successful bidder shall have to pay Performance Security in the form of an Unequivocal
bank guarantee issued by any shortlisted bank as per Notice Inviting Tender having a branch
at MODASA and the same shall become refundable as per Clause No. 01 under General
Conditions of Contract.
41 CORRUPT OR FRAUDULENT PRACTICES:
41.1 MODASA Nagarpalika requires that bidders/suppliers/contractors follow the highest standard
of ethics during the procurement and execution of such contracts. In pursuance of this policy:
(a) Defines, for the purposes of this provision, the terms set forth below as follows:
(i) “Corrupt practices” means behavior on the part of officials in the public or
private sectors by which they improperly and unlawfully enrich themselves
and/or those close to them, or induce others to do so, by misusing the position
in which they are placed, and it includes the offering, giving, receiving, or
soliciting of anything of value to influence the action of any such official in the
procurement process or in contract execution; and
(ii) “Fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
determination of the Borrower, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at artificial
non-competitive levels and to deprive the borrower of the benefits of free and
open competition;
(b) Will reject a proposal for award if it determines that the bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract
(c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be
awarded a contract if it at any time determines that the firm has engaged in corrupt
and fraudulent practices in competing for, or in executing a contract.
If at any stage it is found that the bidder had hidden material information or had
submitted information which is false and fraudulent shall be debarred from bidding
in MODASA Nagarpalika tender for three years and EMD shall be forfeited. The
matter shall also be brought to the notice to the registration authority of the
42 GENERAL RULES AND DIRECTIONS:
42.1. No receipt for any payment alleged to have been made by a Contractor in regard to
any matter relating to this tender or the contract shall be valid and binding on
MODASA Nagarpalika unless it is signed by the Engineer-in-Charge.
42.2. The measurements of work will be taken according to the usual method in use in
MODASA Nagarpalika and no proposal to adopt alternative methods will be accepted.
The decision of the ‘Engineer-in-Charge as to what is the usual method in use in the
MODASA Nagarpalika, will be final.
42.3. Under no circumstances shall any contactor be entitled to claim enhanced rate for
any item covered in this Contract except price variation for specified items as per
42.4. The Contractor shall not be permitted to tender for the work in which his near relative
is working in that Division or its sub-division as an Engineer of any category, Divisional
Accountant, Store Keeper, and in the Circle Office as a Superintending Engineer
Controlling that division as on date when Tender is submitted.
(Note: By the term “near relative” it is meant wife, husband, parent, and grandparent)
42.5. The contractor shall compulsorily furnish his latest address (es) including the latest
address of his partners and place(s) of filling his/their income tax returns along with
the tender (in the annexure form appended hereinafter). Any changes, if occur, in
such address, during the tenure of contract, the latest address (es) shall invariably
and forthwith be intimated by the Contractor to the concerned Engineer-in-Charge.
42.6. Receipt for payment made on account of the work, when executed by a firm shall be
signed by all the partners except where the contractors are described in their tender
as firm in which case the receipt shall be signed in the name of the firm by one of the
partners or by some other person having authority to give effectual receipts for the
42.7. Every Blank (fields) in the Tender document (Forms, Schedule, etc.) must be filled up
by the Bidder and shall be submitted online.
42.8. Erasures and corrections:
Persons tendering are informed that no erasures or alterations by them in the text of
document downloaded from website will be allowed and such erasure and alterations
will be disregarded. If there is any error in writing, Bidder can edit the same and
correct it. Please refer to the Vendor Training Manual.
42.9. The contract will normally be made within 180 days from last date of receipt of
43.0 DECLARATION FORM: (FORM-H)
43.1. In conjunction to Sub Clause 'C' under “29. Evaluation to Technical bids" the bidder
should submit undertaking as per Form-H on non-judicial stamp paper of Rs.300/-
dully attested by notary public regarding document submitted, are true. MODASA
Nagarpalika would have the right to forfeit the EMD and blacklist the bidder if any of
the information given by the bidder is found faulty or incorrect or misleading.
44.0 REQUIREMENTS OF A BIDDER
44.1 The applicant in the same name and style shall be a well-established
Civil/Mechanical/Electrical (as per type of the tender) Engineering Contractor and
shall have Registration in the required class for the work. The agencies whose
contracts have been terminated on account of non-performance/poor performance in
any work and debarred contractors will not be eligible for this Tender.
44.2 COMPETENCY OF TENDER: -
Contract will be awarded to responsive Bidders on the basis of prequalification criteria
and evaluation of price-bid accordingly.
44.3 The Bidders/Bidders are required to deploy the necessary machineries/ equipment’s
(by owning/ hiring/ leasing) for the execution of work as specified in Clause 3.0,
Section-III of this Volume.
44.4 The Bidder shall employ Project Manager, Engineers, technicians and other key
personnel and other Civil/Mechanical/Electrical Technical Staff as specified.
45.0 SUPPORTING DOCUMENTS:
45.1. The bidder must provide by uploading evidence of having adequate experience and
performance which include supporting certificate or report relating to physical,
financial, technical and other capability of the bidder from the respective clients in
their original language along with certified translation of all relevant portions of the
information about the financial capacity in Indian Rupees Only.
45.2. MACHINERIES
The work of Sewage Treatment Plants will require sufficient numbers of equipment
like hauling equipment, allied equipment, and other such machinery tools and plants
required for the smooth execution of the work. Bidder should have sufficient
machinery which is required for execution.
The list of machinery as available with contractor or intended to be acquired should
be furnished invariably by the bidder with the documents. Other machinery
specifically available but under use or to be used for other project could be listed in
SECTION-III: QUALIFICATION CRITERIA & EVALUATION
QUALIFICATION CRITERIA & EVALUATION PROCEDURE
All information requested for in the down loaded forms should be furnished against
the respective columns in the forms in electronic formats. If information is nil it should
also be mentioned as nil or no such case. If any particular query is not applicable in
case of the applicant, it should be stated as not applicable However, the tender/
Bidders are cautioned that not giving complete information called for in the tender
Documents in the form required or not giving it in clear terms or making any charge
in the prescribed forms may result in the Bidder being summarily disqualified.
1.1 The tender’s/ Bidder’s name shall appear on each page of the prescribed Proforma.
1.2 Reference, Information and certificates from the respective clients certifying
suitability, technical know-how or capability of the Bidder shall be signed by that client,
in full with his name underneath in block letter and designation in that organization.
1.3 No further information will be entertained after submission of Tender Document
unless it is called for by the MODASA Nagarpalika.
1.4 Any effort by a Bidder / Bidder to influence the MODASA Nagarpalika in the process
of examination. Clarification, evaluation of Tender and in decision concerning
qualification, may result in disqualifying the Bidder.
1.5 The successful per-qualification made in the case of any Bidder for any other work of
MODASA Nagarpalika will not be considered valid for the present work.
1.6 The time for completion of the work is 6 Months from the date of ‘Notice to Proceed’.
1.7 The intending Bidder shall get himself registered with nproucre.com for obtaining his
unique identification number and digital signature required for participating in the bid.
1.8 The bids received under this single stage, two envelope procedure, shall be assessed
and evaluated based on the qualification criteria and evaluation procedure prescribed
2.0 LIST OF ACCOMPANIMENTS:
Bidder shall include following accompaniment to tender documents while submission.
2.1 Letter of transmittal (Scanned Copy)
2.2 Power of attorney:
A power of attorney on non-Judicial stamp paper of appropriate value duly notarised
by a notary public, if power is delegated for signing the bid to other persons by
applicant. (Scanned Copy)
2.3 Certificate of registration:
1) A Certificate of registration as an approved contractor of concerned State
Government/ Railway/CPWD/ Government bodies. The applicant(s) who are
registered with other Government (State/Central), Board, Corporations, and
Government Undertaking / Organizations of state & central government
including all Public Sector Units shall submit proof of application made for
registration for “E-1” class & above (Civil) in Gujarat State (Scanned copy).
2) The bidder must have valid registration in “E-1” Class or above with Gujarat
state R&B Electrical Wing and valid Electrical Contractor License issued by
Licensing Board, Energy & Petrochemical Department, Gujarat.
The bidder must execute Memorandum of Understanding (MOU) with the
agency having valid registration in “E-1” Class or above with Gujarat state R&B
Electrical Wing and valid Electrical Contractor License issued by Licensing
Board, Energy & Petrochemical Department, Gujarat
2.4 Supporting document:
Every blank (Field) in the tender documents (Forms, Schedules, etc.) must be filled
by the Bidder and submitted online. Tender forms that are not completed will not be
accepted online use of a dash (-) is not permitted. Please write “Not applicable” or
“Nil” as and where required by Bidder.
DESCRIPTION OF PROFORMA
1 Form-0 List of Submission
2 - Proforma for “Letter for submission of tender”.
3 Form-1 Details of the organization structure of the bidder
4 Form: 2 Details of Personnel
5 Form: 3 Details of Machinery Equipment and work Plan
6 Form: 4 Information relating to Financial Criteria
7 Form-5 Financial data
8 Form-6 List of works already completed by the Bidder
9 Form-7 Details of works on hand with Bidder
10 Form-8 Details of experience of completed work (similar nature)
Additional Information and Litigation History / Debarment /
12 Form-10 Information for tenders submitted but not awarded
13 Form-11 Certificate for experience of work
14 Form-12 Joint Venture data (If applicable)
15 Form-13 Personnel/ staff proposed for the project
DESCRIPTION OF PROFORMA
Curriculum Vitae of the Project Manager and all key Technical
17 Form-15 Proposed site organization and Management
18 Form-16 Details of experience for the physical qualification criteria
Approach & Methodology with conceptual design & supporting
calculations of the system.
20 Form-18 Form-H (Declaration)
21 Form-19 Proforma for Bank Guarantee (EMD)
Work-wise details of work completed/ in progress by the
Proforma for Performance bond/ Performance guarantee
Proforma for bid security
24 Form-22 Proforma for Joint Venture Agreement (If Applicable)
“Assured Pipe Supply Declaration” (MOU with Manufacturer of
Proforma for memorandum of understanding (MOU) with
pipeline supplier (If Applicable)
Site visit certificate - To be submitted on company’s letter head
duly sealed and signed by PoA.
MoU for engagement of Agency for specialized work to be
included in the Tender Form (if applicable)
3.0 QUALIFICATION ELIGIBILITY:
3.1 The Bidder in the same name and style shall be a well-established Civil Engineering
contractor with at least 5 (Five) years’ experience and capability for construction of all
types of Civil / Mechanical / Electrical Engineering works.
3.2 The Bidder in the same name and style must give evidence of having adequate
experience in mobilizing equipment and personnel for large value contracts and in
the deployment of heavy construction equipment for the type of work described
3.3 The Bidder must have adequate staff and equipment for carrying out work in
accordance with time schedule.
3.4 The Bidders/Bidder must have a Project Manager with not less than 5 (Five) years’
experience in managing construction in the field of Civil Engineering works as
mentioned in Clause 3.1 and similar work, along with a minimum number of
engineering, technical and other key personnel with adequate experience in civil
engineering work as under:
(1) Project Manager (Degree engineer in any discipline with a 1 No.
minimum 5 years of experience)
(2) Process Engineer with Master’s Degree in Environmental 1 No.
Engineering (2 years’ experience)
(3) Civil Engineers (Degree holders) 2 No.
(4) Supervisors (Diploma holders) 3 No.
(5) Technical Assistants (Diploma) 2 No.
(7) Electrical Engineers (Degree holders) 1 No.
i. If sufficient staff does not exist at the time of bidding, an undertaking for
employing the necessary staff shall be given by the Bidder.
ii. Successful Bidder shall deploy the minimum key Personnel mentioned above
during execution of work at site.
3.5. The Bidder must provide evidence of having adequate experience. The Bidder should
up load the digitally signed scanned copies to supporting certificate, reports relating
to physical, financial, technical, machinery and other capability of the applicants in
their original language along with certified translation of all relevant portions of the
certificate/reports in English duly attached with their Digital Signature. The applicant
should upload the financial capabilities in Rupees only.
3.6 The Bidders are required to upload digitally signed scanned copies along with their
application certificates obtained from the concerned authorities/ employers towards
3.7 Qualification of the bidder:
To be qualified for award of Contract, bidders shall:
(a) Submit a written power of attorney authorizing the signatory of the bid to
submit the bidder;
(b) Submit Qualification requirements specifying financial capacity, technical
capacity, minimum acceptable levels with regards to Bidder's experience
in relevant projects and other relevant factors such as work in hand, future
commitments, and litigation history as given and described in the Appendix 1 to
Instruction to Bidders.
(c) Submit proposals regarding work methods, scheduling and re sourcing
which shall be, provided in sufficient detail to confirm the bidders’ capability to
complete the works in accordance with the specifications and the time for completion.
(d) Submit Memorandum of Understanding (MoU) with pipe manufacturer clearly
stating the terms & conditions of the MoU. Such MOU shall not be amended or
modified without prior consent from MODASA Nagarpalika during the period of
performance of contract; MODASA Nagarpalika shall not allow such change
except for special reasons in the interest of expedition
(e) us implementation of the project.
3.8 If the bidder is joint venture
(a) In case of bidder participating as a Joint Venture, on his selection for
award of contract, all members of the Joint Venture will have to sign the contract
with the Employer and will be jointly and severely liable for performance of the
contract/ Award of contract will be in the name of Joint Venture consortium which
will be considered as "Legal Entity" as far as this bid/contract concern.
(b) The bid, and in case of a successful bid, the Form of Contract Agreement, shall
be signed with the name of Joint Venture which will be legally binding on all
(c) One of the partners shall be declared as Prime Bidder authorized to be in charge;
and this authorization shall be evidenced by submitting a power of attorney signed
by legally authorized signatories of all the partners;
(d) The partner in charge shall be authorized to incur liabilities, receive
payments and receive instructions for and on behalf of any or all partners of the
joint venture and the entire execution of the Contract;
(e) All partners of the joint venture shall be jointly and severally liable for the execution
of the Contract in accordance with the Contract terms, and a relevant statement to
this effect shall be included in the Authorization mentioned under (b) above as well
as in the Bid Form and the Form of Contract Agreement (in case of a successful
(f) A copy of the Stamped and notarized agreement entered into by the joint venture
partners shall be submitted with the bid. Roles, responsibilities and financial stakes
of all members of the Joint Venture consortium shall be clearly and unambiguously
prescribed in the Joint Venture agreement. In case of non-prescription, the JV
agreement will be declared as invalid and the bid will be treated as a single bidder,
in the name of bidder, who has purchased the bid documents.
3.9 Bidders shall also submit proposals of work methods and schedule, in sufficient
detail to demonstrate the adequacy of the bidders' proposals to meet the
Employer's Requirements.
3.10 All guarantees shall be in the name of the joint venture if the bid is submitted in
the form of a joint venture.
4.0. MINIMUM PRE-QUALIFICATION CRITERIA:
To qualify, each bidder in the same name and style should have achieved the following
4.1. List of Mandatory documents to be submitted
a. Registration
b. EMD/Bid Security /Tender Fee
c. Solvency Certificate (As per Current Calendar Year)
d. Turn Over Authorized by C.A (Average Annual Last 3 Years)
e. Bid Capacity.
f. I.T.R and (Last 3 Challan)
g. EPF Registration Certificate.
h. Document supporting similar nature of work & Financial and physical criteria
If bidder fails to submit above documents or mandatory criteria are not fulfilled, bidder
shall be considered as not qualified and their financial bid shall not be open. To
qualify, each bidder in the same name and style should have achieved the following
a. Registration: As per Section: II, Instruction to Bidder, Clause
b. EMD and Tender Fees As per the tender notice.
C. Solvency Certificate
Bank Solvency of minimum Rs. 4,53,913/- Solvency Value Certificate of the
organization should be of as per the Latest current calendar year. i.e, 2025. Year
issued by Nationalized Bank or Bank listed as per the latest GR of. Finance
4.2.1 TURNOVER:
Bidder must have achieved a minimum average annual financial turnover (at current
price level) from contract receipt of works (in all classes of civil engineering
construction works only) of Rs.11,34,782.00/- in the Three financial years, from April
Note: The details pertaining to turnover of the last 03 Financial years (i.e., from FY
2022-23 to FY 2024-25) shall be audited and certified by a Chartered Accountant on
his own letterhead and duly attested
4.2.4 SIMILAR NATURE OF WORK:
1) The bidder must have completed a similar nature of work Construction Work
of Civil Work i.e Building Construction Works/Road Works/Park
Development/Lake Development etc. Done within the last Five financial years
i.e., from April 2020-21 to March – 2024-25, and up to one month before the last
date of submission of the bid of value not less than:
One Contract 80% of Estimated Cost Or equal to Rs. 18,15,652.00/-
Two Contract 50% of Estimated Cost Or equal to Rs. 11,34,782.00/-
Three Contract 40% of Estimated Cost Or equal to Rs. Rs. 9,07,826.00/-
2) The bidder must have valid registration in “E-1” Class or above with Gujarat
state R&B Electrical Wing and valid Electrical Contractor License issued by
Licensing Board, Energy & Petrochemical Department, Gujarat and must have
Completed at least Single work involving Component of Supply, Installation,
Testing & Commissioning (SITC) Street Lights.
The bidder must execute Memorandum of Understanding (MOU) with the
agency having valid registration in “E-1” Class or above with Gujarat state
R&B Electrical Wing and valid Electrical Contractor License issued by
Licensing Board, Energy & Petrochemical Department, Gujarat and must have
Completed at least Single work involving Component of Supply, Installation,
Testing & Commissioning (SITC) Street Lights.
4.2.3 AVAILABLE BID CAPACITY
The Bidder who fulfills the qualifying criteria mentioned above shall be qualified only
if he fulfills the requirement of the bidder’s capacity. The bidding capacity of any
tender/ Bidder is required to be more than or equal to the estimated cost of the work
i.e., Rs.22,69,564.00/- The bidder’s capacity shall be computed as shown below.
Available Bid Capacity = [(A x N x 2.0) - B)]
The maximum value of construction works executed in any one year
A = during the last five years, updated at the financial year,(from 2020-21 to
2024-25), updated at the base year of inviting tender.
B = Value of the existing commitments as on the date of bid submission for
works (complete or partial) to be completed in the next 06 Months. The
details shall be countersigned by the Chief Officer or the equivalent
officer of the employer on whose behalf the firm is carrying out the works.
Also, declaration of financial liabilities, work on hand/completed projects
on Rs.300/- non-Judicial stamp paper.
In the case of a Joint Venture (If Applicable), parameters A and B shall
be determined based on details pertaining to such partners who propose
to undertake the physical execution of work and in proportion to their
participation/stake as specified in respective clauses in the tender
N = Years prescribed for completion of the work for which bids are invited.
If the Tender has been invited as a Package/Slice Minimum aggregate required
Bid Capacity shall be considered, and accordingly, the Bidder may qualify for less
number of Packages/Slices. In the case of individual Tenders (not invited in a
single Basket), the Bidder may qualify for a particular work (based on his
Technical Bid), but at the time of evaluation of Price Bid, if a greater number of
such individual Bids are evaluated simultaneously, aggregate Bid Capacity shall
be considered. In such a case, if the Bidder does not have adequate capacity for
all the Bids in which his Bid is the lowest responsive Bid, he may be considered
for a smaller number of Bids. Decision of the Employer based on the least cost
combination as may be the most advantageous to Competent authority shall be
final and binding to all the Bidders.
Note to 4.1 Financial Criteria:
I. The statement showing the value and details of completed works, existing
commitments, and ongoing works as well as the stipulated period of completion
remaining for each of the works listed should be countersigned by the officer not
below the rank of an Engineer-In-Charge.
II. The certificate for past performance should be as per the prescribed Proforma in Form-11...
III. The Bidders are required to upload the latest client’s certificates in Form-11 (or in any
format with the yearly breakup) obtained from the concerned authorities/ employers
towards proof of their having executed contracts satisfactorily along with their bids.
The quantities involved should be certified by the top executive of the firm in the
prescribed Proforma in Form-11 (or in any format with yearly breakup) of Volume-I.
IV. Physical and financial performance of any work not supported by client certificate in
Form-11 or in any form will not be considered for qualification.
V. The Bidder should furnish the information about financial capability (similar nature of
work) in Form-8 (To satisfy Financial Criteria 4.1.2). Bidders are required to
substantiate the information by submission of appropriate client certificates (Form
VI. The Bidder must provide by uploading evidence of having adequate experience. The
bid should include supporting certificate or report relating to physical, financial,
technical and other capability of Bidder in their original language along with certified
translation of relevant portion of the certificate/ report in English. The Bidder should
furnish the information about financial capability in Rupees only.
VII. Depending upon the actual bid capacity assessed and other qualifying requirements,
the bidder will be qualified for the work.
VIII. The bidder is required to submit the declaration of his financial liabilities, work on
hand/completed projects on ₹300/- non-judicial stamp paper. In case of false
statement/ declaration, the bidder shall be liable for penal action. Further, the details
furnished in the relevant form as per tender should be in line to the declaration by the
IX. The criteria mentioned above at shall be evaluated based on the details submitted
with the documents. Such bidder shall have to submit the details in the prescribed
proforma which are applicable to them. Bidders should read the note under each
Form/Annexure carefully and submit the details accordingly.
X. Turnover of the previous year and cost of completed / executed similar nature of work
shall be given additional weightage to bring them to 2024-2025 Price level to account
for price escalation as illustrated below :
Turnover/Cost of Executed
Turnover/ Cost of work at the previous
Executed Work completed financial year’s
(Base Year of inviting tender)
i) Financial year means the period beginning from the 1st of April to 31st of
March of the next year.
4.2. The details pertaining to Turnover for the year 2020-21 to 2024-25 and the details
pertaining to Net Cash Accrual, Net Worth and Net Working Capital for the year 2020-
21 to 2024-25 shall be certified by a Chartered Accountant on his own letterhead and
duly attested. Turnover, Net Cash Accrual, Net Worth, and Net Working Capital for
financial 2020-2021 to 2024-2025 shall be considered subject to submission of an
audited certificate from a chartered accountant by the Bidder.
4.3. PHYSICAL CRITERIA:
The bidder must have successfully carried out minimum quantities of the following work in
any one completed project during last (05 Five Financial years (i.e., from FY 2020-21 to FY
2024-25) and up to one month prior to last date of submission of the bid.
4.3.1 PIPELINE: (Not Applicable)
4.3.2 PUMPING MACHINERY: (Not Applicable)
4.3.3 ELEVATED STORAGE RESERVOIR: (Not Applicable)
4.3.4 STORAGE SUMP: (Not Applicable)
4.3.5 CONSTRUCTION OF INTAKE WELL: (Not Applicable)
4.3.6 WATER TREATMENT PLANT: (Not Applicable)
4.3.7 OPERATION & MAINTENANCE: (Not Applicable)
Note to 4.3 Physical Criteria:
I) The works for which the bidder has not entered in to contract agreement will
not be considered
II) The above experience shall be within the last (5) i.e., 2020-21 to 2024-25 and
up to one month prior to the last date of submission of the bid for which Form -
3A/11 must be submitted.
III) Experience as subcontractor shall not be considered.
IV) The experience of works executed in Government (State/Central), Board,
Corporation, and Government Undertaking /Organizations of state & central
government shall only be considered for evaluation. The experience certificate
from the client equivalent to not below the rank of Chief Officer shall be
considered. The experience of sublet works shall not be considered.
V) All MOUs shall be on a Non judicial stamp paper of appropriate value duly
notarized and signed by respective authorized representatives.
VI) The Bidder/JV Member/MOU partners contract should not have been
terminated/blacklisted/debarred in any State Govt/ Municipal Corporations/
Central Govt./ Any state Govt Organization, Urban Local body and/or its
undertaking company or its SPV, Asian Development Bank/ World Bank or
similar international funding agencies organizations due to delay in projects
during last five years.
VII) The works for which bidder have not entered in to contract agreement will not
VIII) If the bidder claiming Technical/ Physical Eligibility Criteria for the works has
completed any of the works in joint venture with any other company then, along
with the experience certificates, the firm shall submit the joint venture agreement
for that particular work. Experience certificates not accompanied by joint venture
agreement shall not be considered for evaluation. The credit for the bidder which
has completed a work in joint venture is allocated as follows:
IX) The above experience shall be within last Five (5) i.e., 2020-21 to 2024-25 and
up to one month prior to last date of submission of the bid for which Form -3A/11
must be submitted.
X) All MOUs shall be on a Non judicial stamp paper of appropriate value duly
notarized and signed by respective authorized representatives.
XI) Bidder should fulfil the following criteria mentioned under Clause 4.0, Minimum
Qualifying Criteria. If not fulfilled, he will be out rightly rejected.
SECTION-IV: QUALIFICATION DATA SHEET
TO BE FILLED UP BY THE BIDDER
QUALIFICATION DATA SHEET
TO BE FILLED UP BY THE BIDDER
The qualification questionnaire contains the following forms:
DESCRIPTION OF PROFORMA
1 Form-0 List of Submittals
2 - Proforma for “Letter for submission of tender”.
3 Form-1 Details of the organization structure of the bidder
4 Form: 2 Details of Personnel
5 Form: 3 Details of Machinery Equipment’s and work Plan
6 Form: 4 Information relating to Financial Criteria
7 Form-5 Financial data
8 Form-6 List of works already completed by the Bidder
9 Form-7 Details of works on hand with Bidder
10 Form-8 Details of experience of completed work (similar nature)
Additional Information and Litigation History / Debarment /
12 Form-10 Information for tenders submitted but not awarded
13 Form-11 Certificate for experience of work
14 Form-12 Joint Venture data (Not Applicable)
15 Form-13 Personnel/ staff proposed for the project
16 Form-14 Curriculum Vitae of Project Manager and all key Technical Staff
17 Form-15 Proposed site organization and Management
18 Form-16 Details of experience for physical qualification criteria
DESCRIPTION OF PROFORMA
Approach & Methodology with conceptual design & supporting
calculations of the system.
20 Form-18 Form-H (Declaration)
21 Form-19 Proforma for Bank Guarantee (EMD)
Work wise details of work completed/ in progress by the
Proforma for Performance bond/ Performance guarantee
Proforma for bid security
24 Form-22 Proforma for Joint Venture Agreement (Not Applicable)
“Assured Electrical Works Execution Declaration” (MoU with
Licensed Electrical Contractor
Proforma for memorandum of understanding (MOU) with
Licensed Electrical Contractor (If Applicable)
Site visit certificate - To be submitted on company’s letter head
duly sealed and signed by PoA.
MoU for engagement of Agency for specialized work to be
included in the Tender Form (if applicable)
1. If necessary, additional sheets may be added to the forms. Each page of each form
should be clearly marked in the right top corner as follows: Form-0, page 1; Form I,
2. Some of the forms will require attachments. Such attachments should be clearly
marked as follows: Attachment 1 to Form I, Attachment 2 to Form I, etc.
LIST OF SUBMITTALS SUBMITTED
1 Covering Letter Letter of transmittal (Scanned Copy)
Power of attorney on Rs. 300/- non-judicial
Power Of stamp paper duly notarised, if the power is
Attorney delegated for signing the bid to other
persons by the applicant. (Scanned Copy)
Certificate of registration as an approved
contractor of the concerned State
Government/ Railway/ CPWD/ Government
bodies. The applicant(s) who are registered
with other Government (State / Central),
Certificate Of Board, Corporations, and Government
Registration Undertaking / Organizations of state &
central government, including all Public
Sector Units shall submit proof of
application made for registration for “E-1”
class & above in Gujarat State (Scanned
Copy of the latest Income Tax Return with
permanent account number (PAN) and
Income Tax ward where assessed.
(Scanned copy).
Company Letter of Incorporation of the company
5 Establishment (Individual or any member in case of JV/
Details consortium)
A scanned copy of the declaration showing
the details of all works completed and works
List Of Work on hand with the contractor and the value of
On Hand And works that remain to be executed.
Completed (List of Work on hand to be supported
with non-judicial stamp paper of Rs. 300/
duly notarized).
A scanned copy of E.M.D. in accordance
with the relevant clause in “Tender Notice”
7 of tender notice and the original shall also
be submitted in physical form by
RPAD/Speed post
A scanned copy of the Account payee
8 Tender Fee Demand Draft for the Tender Fee in
accordance with the relevant clause of
Tender Notice, and also in physical form
shall also be submitted by RPAD/Speed
Scanned Copy of the Solvency Certificate
Solvency from Bank of required amount as per
Certificate Tender Notice. (As per Current clander
The bidder should submit undertaking on
non-judicial stamp paper of Rs. 300/- duly
notarized regarding document submitted,
Bidder (individual or any member in case of JV/
consortium) shall not have suffered bankruptcy/
insolvency during the last 5 years. For this
11 Agreement Certificate of CA appointed by the bidder must
(Not Applicable)
be produced along with a self affidavit on non-
judicial stamp paper of ₹300/- duly notarized
The bidder, whose contracts are earlier
terminated on account of poor performance
12 in MODASA Nagarpalika works, will not be
eligible. For this tender Self Declaration by
bidders is required
13 Form-0 to Form-24
MOU Allowed for
Criteria on Non
14 Judicial Stamp 1-Pumping Machineries (Not Applicable)
2-Water Treatment Plant (Not Applicable)
15 Stamp Paper Of
1-Pipe Supply assurance (Not Applicable)
16 Schedule of construction method
18 Schedule of Major items of equipment
19 Schedule of key personnel
Note: All submittals shall be numbered chronically and reference of page nos shall be
mentioned in “FORM-0”. The same is to be uploaded online and submitted in physical form
LETTER FOR SUBMISSION OF TENDER
MODASA Nagarpalika
BID DOCUMENTS FOR CONSTRUCTION OF DIVIDER AND SITC OF STREET LIGHTING WORKS AT
VARIOUS LOCATIONS OF MODASA TOWN, DISTRICT ARVALLI
1 Having examined the details given in the invitation to Bidder for qualification and brief
note, the condition of contract, Specification, Drawings, and bill of quantities and Nos.
……… for the execution of the above-named work, we the undersigned, offer to
execute and complete such works and remedy any defects therein in conformity with
the conditions of the contract, Specifications, Drawings, Bill of Quantities and quoted
amount in accordance with the said conditions.
2 We hereby certify that all the statements made and information supplied in the
enclosed forms and accompanying statements are true and correct.
3 We have furnished all information and details necessary for qualification and have no
further pertinent information to supply.
4 We submit the certified solvency certificate of Rs.______ Crores and authorize the
Board to approach the Bank issuing the solvency certificate to verify the correctness
thereof. We also authorize the Board to approach individuals, employers, firms and
corporations to verify our competency and general reputation.
We hereby apply for qualification for
BID DOCUMENTS FOR CONSTRUCTION OF DIVIDER AND SITC OF STREET LIGHTING WORKS AT
VARIOUS LOCATIONS OF MODASA TOWN, DISTRICT ARVALLI. We undertake, if our Tender is
accepted, to commence the works immediately after the receipt of the Engineer’s notice to
commence, and to complete the whole of the works comprised in the contract within the time
stated in the Appendix to the tender.
5 We agree to abide by this Tender for the period of 180 days from the last date fixed
for receiving the same and it shall remain binding upon us and may be accepted at
any time before the expiration of that period.
6 We enclose here with fixed Deposit receipt / Deposit at call receipt/cross demand
draft / Bank Guarantee amounting to (as per Tender Notice) Towards Earnest Money
Deposit which is to be absolutely forfeited by the Board should we not Deposit the
amount of the Security Deposit specified in the Clause 1, General Conditions of
Contract, Volume-IB
7 We enclose………. DD in favor of MODASA Nagarpalika office name (as applicable)
amounting to Rs._______ towards tender fees.
8 Unless and until a formal Agreement is prepared and executed this Tender, together
with your written acceptance thereof, shall constitute a binding contract between us
9 We also submit a general description on the approach to the construction methods,
technologies proposed etc. and the detailed Work Plan proposed for execution.
11 We submit the following certificates in support of our suitability, technical know-how
and capability for having successfully completed the following works.
MODASA Nagarpalika
12 We hereby confirm that there are no deviations to the terms & conditions of the
contract and we are liable for execution of this contract in accordance with the
stipulated conditions of the contract.
13 We understand that you are not bound to accept the lowest or any tender you may
Receive. Dated this ______________ day of_________________(Year) Signature
_____________________in the capacity of ___________________ Duly authorized
to sign tender for and on behalf of______________________________
14 We are enclosing herewith ‘‘Form H’
15 Irrespective of whatsoever has been stated to the contrary anywhere else in our offer
no technical deviations have been taken and the entire work shall be performed as
per your specifications and Tender documents.
Signature of Applicant.
(NAME IN BLOCK CAPITALS)
Seal of Applicant
Date of submission
DETAILS OF ORGANIZATION STRUCTURE OF THE BIDDER
1. Name of Bidder
2. Nationality of Bidder
3. Office address
Telegraphic Address
Telephone Number
E-mail address.
4. Year of Establishment
5. Location of Establishment
6 Bid is submitted as
a) An individual
b) A proprietary firm
c) A firm in partnership
d) A limited Company or Corporation
e) A Group of Firms / Joint Venture (if
applicant is of category “f” give complete
information in respect of each other).
f) A Group of Companies
7. Attach the Organization chart showing the
structure of the organization including the names
of the Directors and Position of officers
8. Number of years of experience
a) as a prime contractor (Contractor shouldering
main responsibility)
i) in own country
ii) other countries (Specify countries)
b) in a joint venture
i) in own country
ii) other countries (Specify countries)
9. For how many years has your organization been
in business of Civil Engineering works under its
present name? What were your fields when your
organization was established?
Whether any new fields have been added in your
organization? and if so, when?
10 Whether you were required to suspend
construction for a period of more than six months
continuously after the work was started? If so,
give the name of project and reasons thereof.
11 Have you ever left the work awarded to you
incomplete? (If so, give name of project and
reasons for not completing work)
12 In how many of your projects penalties were
imposed for delays? (Please give details)
13 In which fields of civil engineering construction do
you claim specialization and interest?
14 Give details of experience in water supply
projects, pipe laying works, installation of large
capacity of pumps etc. with modern technology
and quality control.
15 Give details of experience for construction of large
water supply and sewerage projects.
16 Give details of experience in using heavy earth
moving machinery, machineries for pipe laying
and installation of pumping machinery
17 Give details of testing laboratory, if any.
18 In how many of your works cases of litigations
19 If the applicant intends to enter into a Joint N/A
Venture for the project, please give the following
information otherwise state.
DETAILS OF PERSONNEL
Give details of key Technical and Administrative Personnel who could be assigned the work
in the following Proforma.
1) Details of the Board of Directors Name
A) 2) of the Director Address Organization of
3) the Board of Director
B) Key Technical and administrative
1) Personnel and Consultants Individual's
2) Name Professional Qualification
3) Present position in the firm Professional
4) experience and details of works carried
5) out No. of years worked with the
7) Languages known Additional
(C) Key Technical, Administrative Personnel
Sr. Key Personnel Nos. Professional Qualification
1. Project Manager (Civil)
Electromechanical
3. Site Engineer
4. Technical Assistant
(D) Skilled and other labor
(indicate number category
1) Skilled labor
DETAILS OF MACHINERY EQUIPMENTS AND WORK PLAN
Plant & Equipment’s Owned & Proposed for the Project
Name of Applicant or partner of a joint venture:
The Applicant will provide adequate information to demonstrate clearly that it has the
capability to meet the requirements for each and all items of equipment listed in the
Employers requirements. A separate Form-3 will be prepared for each item of equipment
proposed by the Applicant. For each item of equipment, the applicant should attach a copy
of ownership certificate or lease agreement.
Name of Equipment
Equipment 1. Name of manufacturer 2. Model and power rating
3. Capacity 4. Year of manufacture
Current 5. Current location
6. Details of current commitments
Source 7. Indicate source of the equipment
Owned Rented Leased Specially manufactured
Omit the following information for equipment owned by the J/V partner.
Owner 8. Name of owner
9. Address of owner
Telephone Contact name and title
Facsimile Telex
Agreements Details of rental / lease / manufacture agreements specific to the Project
INFORMATION RELATING TO FINANCIAL CRITERIA
Name of Applicant or partner of a joint venture:
All individual firms and all partners of a joint venture are requested to complete the information in
this form. The information supplied should be the annual turnover of the Applicant (or each member
of a joint venture), in terms of the amounts billed to clients for each year for work in progress or
Use a separate sheet for each partner of a joint venture.
Applicants should not enclose testimonials, certificates, and publicity material with their applications;
they will not be taken into account in the evaluation of qualifications.
Annual turnover data for the last three financial years i.e. ...... to ....... (Rs. In lacs)
Annual Annual income
Year Turnover income from from other
contracting sources
[A] Lead partner:
[B] Joint Venture Partner: (Not Applicable)
Note: The declared figures as mentioned above shall be supported with balance sheet certified
by Chartered Accountant and duly notarized for the respective financial year.
(Give details separately for each member in case of a joint Venture.)
(Joint Venture Not Applicable)
1) Name of Firm
2) Name of Partner / Director
(b) Issued and paid up
4) Furnish Balance sheet and profit and loss
statement with Auditor’s Reports and
Income Tax assessment orders for last
Three (3) financial years. It should, interlaid
include the following information
i) Working Capital
ii) Foreign Investment
iii) Turnover for the last three (3) financial
year, the contract receipts for Civil
Engineering works (Furnish reference page
number to balance sheet attached)
Sr. Turnover Reference page No. to balance
No. (Rs in Crores) sheet or other documents
GROSS INCOME IN THE LAST SEVEN FINANCIAL YEAR
Sr. Year Gross Income Reference page No. to balance
No. (Rs in Crores) sheet or other documents
6. Maximum gross income from contract
works during last three (3) financial year
What is the maximum cost of the project
7. that has been handled? (Please give
Have you ever been denied tendering
facilities by any Government /
8. Government Undertaking Organisations
/ Public sector under taking etc.? (If Yes,
Please give details)
9. List your sources of finance
10 Amount of financial soundness certified
by Bank. (Attach copy of certificate)
11. Name and address of Bank from whom
reference can be obtained
12. Have you ever been declared bankrupt?
(If yes, please give details)
Note: Firms owned by individuals, and partnerships, may submit their balance sheets
certified by a registered accountant, and supported by copies of tax returns. Attach
Certificate(s) issued by any Bank or Financial Institution for available credit to the
Lead partner and joint venture partner.
SIGNATURE OF BIDDER
List of works already completed by the bidder during last 7 financial years i.e.
From................. to................. & up to one month prior to last date of submission
Na Tend nal in Reason
ce/ on Dat ded Actual
S me ered time mont for
Dis compl e of time date of Rema
r. of amou limit h to delay in
t./ etion start limit in comple rks
No. wor nt Rs. in comp complet
Sta Rs. In ing month tion
k In Lac mont lete ion
Note: Necessary completion certificate showing the year wise breakup of amount of work
done from concerned officers shall be attached with the tender.
Date: Signature of the Bidder.
DETAILS OF WORKS ON HAND WITH BIDDER
Work performance and Value of the existing commitments (Work on Hand) as on the date
of bid submission for works (complete or partial) to be completed in the next ............ years
(Project Duration In Years) (In separate form for each work)
(Give details separately for each member in case of a joint Venture.)
Agreement No. & Date
Country and Location
Client’s Name and Address
Tendered Cost of work
Brief description of works including
principal features and quantity of main
Details of work on hand
i) Date of Starting
ii) Percentage of Physical completion
iii) Amount billed for the work completed
iv) Cost of work remaining to be
v) Stipulated date of completion
vi) Anticipated date of completion.
Name of Applicant’s Engineer-in-Charge
with Professional Qualification.
Explain for non-completion of work within
the stipulated time limit if so.
Whether any Penalties / Fines / Stop
notice / Compensation/ Liquidated
Damages imposed? (Yes or No), (If Yes,
give the amount and explanation)
Details of Litigation / Arbitration cases, if
any pertaining to ongoing works.
Attach the Client’s certificate for the details
furnished in Form-3A/ Form-11 (Not below
the rank of Chief Officer or equivalent).
SIGNATURE OF BIDDER
Note: Necessary certificates showing the year wise breakup of amount of work done from
the officer concerned shall be attached with the tender.
DETAILS OF EXPERIENCE OF COMPLETED WORKS (SIMILAR NATURE)
Give details of the similar type of work completed during last seven (7) financial year
from i.e. ......... to ............ & up to one month prior to last date of submission of the bid
in the following Proforma. (Separate form for each work)
(Give details separately for each member in case of a joint Venture.)
1) Name of Work
2) Agreement No. & Date
3) Country and location
4) Client’s Name and Address
5) Total Tendered cost of work (Rs. in Lac)
6) Cost of completed work
7) Brief description of works including
principal features and quantity of main
Annual achievement
(duly supported by a certificate from
Engineer-In-Charge)
a) Of key quantities, total physical output
of last seven (7) financial year
(Separately for each item) Financial
Output in Rupees (Cost of Work)
(Including cost of materials supplied by
9) Period of completion
(a) Originally stipulated time limit.
(b) Date of starting
(c) Stipulated date of completion
(d) Extended time limit
if any, Actual time taken to complete
the work. Reasons for non-completion
of work in stipulated time limit /
extended limit if so.
(e) Actual Cost of Work Done
Name of applicant’s Engineer - in -charge
10) of the work and his educational
Were there any Penalties/ Fines / Stop
11) notice / Compensation / Liquidated
Damage imposed? (Yes or No. If yes, give
case wise details)
Give the details of Annual Financial
12) Performance and your experience in
execution in mobilizing Lift Irrigation,
Pipeline Project
Details of Litigation / Arbitration cases, if
13) any pertaining to work completed.
Attach Client’s certificate in Form-3A (Not
14) below the rank of Chief Officer or
SIGNATURE OF BIDDER
(*) If the information is hidden or misleading by the bidder, he shall be
disqualified for the Tender and debarred for three financial years.
ADDITIONAL INFORMATION AND LITIGATION HISTORY / DEBARMENT /
Name of Applicant :
1. PLEASE DESCRIBE:
Company’s history of litigation or arbitration / Debarment / Blacklisting from contract
executed in the last ten years or currently under execution. Please indicate for each
case the year, name of employer, cause, matter in dispute, disputed amount, and
whether the award was for or against the company.
2. Please add any further information that you consider to be relevant to the evaluation
of your application. If you wish to attach other documents, please list below:
SIGNATURE OF BIDDER
INFORMATION FOR TENDERS SUBMITTED BUT NOT AWARDED
a) Please add any further information which the applicant considers relevant
in regard to his capabilities.
b) Please give a brief note indicating by applicant considers himself eligible
for qualification for the work.
c) List of works for which tender have already submitted to the client but not
Estimated Likely Position
Sr. Name of amount Name of date with ref.
No Work (In Crores Client of to lowest
Rs.) award bid.
Note: Giving additional information as per (a) and (b) shall not automatically
lead to prequalification.
SIGNATURE OF BIDDER
CERTIFICATE FOR EXPERIENCE OF WORK
This is to Certify that M/s______________________________________ was awarded the
work of _________(Agreement / contract No. & Year ____). As individual / in a Joint Venture
with _________________________________ other details of the work are as under.
1(a) Name of Joint Venture (If applicable)
1(b) -Office address. -Name of state -Telegraphic address -
Telephone number with STD code -Fax number. -E-mail
2) Percentage of share of the agency as per Joint Venture
agreement (If applicable)
3) Tendered amount Rs. in Lac.
4) Actual cost of work completed, including price escalation
5) Time Limit in months
6) (A) Actual date of starting.
(B) Stipulated date of completion
7) Actual / expected date of completion
8) Whether any fine imposed for not carrying the work as per
stipulated time Schedule? (If Yes please give details)
9) Execution of pipe line work, type of pipe, diameter in mm
& length in kms
10) Execution of Elevated storage with capacity and ground
storage with capacity in million liters
11) Execution of pumping machinery in KW ( excluding
12 Execution of treatment plant, type and capacity in mld
13 Execution of intake arrangement, head regulators and
other similar structures, capacity in mld.
1 The agency has carried out the work timely/ late and satisfactorily/ unsatisfactorily.
2 Details of quantities of main items of similar nature of work shall be given in
the respective column.
SIGNATURE OF ACCOUNTANT SIGNATURE OF ENGINEER-IN-CHARGE
NAME AND SEAL OF ENGINEER-IN-
NAME OF ACCOUNTANT
FORM - 12 (Not applicable)
JOINT VENTURE DATA
A copy of the joint venture agreement must be attached to Form-4. In case the joint venture
agreement is not acceptable, the joint venture may be requested to modify the agreement
accordingly. Failure to submit a modified Joint venture agreement within twenty-one days upon
receipt by the applicant of the request for modification will disqualify the applicant for further
Names of all partners of a joint venture
Financial Stake of A firm
Partners (In Percentage)
1. Lead partner
PERSONNEL / STAFF PROPOSED FOR THE PROJECT
Name of Applicant or partner of a joint venture :
For specific positions essential to contract implementation, applicants should provide the
names of at least two candidates qualified to meet the specified requirements stated for
each position. The data on their experience should be supplied in separate sheets using
one Form-14 for each candidate.
1. Title of position: Project Manager
Name of prime candidate:
Name of alternate candidate:
2. Title of position: Water Supply Engineer
Name of prime candidate
Name of alternate candidate
3. Title of position: Electro Mechanical Engineer
Name of prime candidate
Name of alternate candidate
4. Title of position: Site Engineer and Technical Assistant (Diploma/ITI)
Name of prime candidate
Name of alternate candidate
Note: Attach Manning (Personnel) Schedule stating each personnel’s roles and
responsibility for work to be carried out for the project.
CURRICULUM VITAE OF PROJECT MANAGER & ALL KEY TECHNICAL
Name of Applicant or partner of a joint venture
Proposed Position: Candidate
Prime Alternate
Candidate 1. Name of candidate 2. Date of birth
3. Professional qualifications:
Present 4. Name of employer
Address of employer:
Telephone: Contact (manager / personnel
Facsimile: Telex:
Job title of candidate: Years with present employer:
Summarize professional experience over the last ___ years, in reverse chronological
order. Indicate particular technical and managerial experience relevant to this Project.
From To Company / Project / Position / Description of relevant technical &
managerial project specific experience
PROPOSED SITE ORGANIZATION & MANAGEMENT
Name of Applicant or partner of a joint venture
A. Preliminary Site Organization Chart at HO level & at field level:
B. Narrative Description of Site Organization & Project Management Chart
C. Description of Relationship between Head Office and Site Management1
D. Description of Approach & Methodology to carried out work of this project.
Note: Indicate clearly which responsibility and what authority will be delegated to site
FORM – 16 (If Applicable)
DETAILS OF EXPERIENCE FOR PHYSICAL QUALIFICATION CRITERIA
Name Cost of Remarks
Sr. completed/ Unit WTP
of work in Particulars of item
No. in (MLD) Capacity
Note: For each experience criteria Form-11 shall be submitted by the contractor duly
singed by the employer
Approach and Methodology with Conceptual Design and Supporting Calculations of
Bidder may submit their work plan, details methodology with Conceptual Design and
Supporting Calculations of the System to be adopted for this work.
SIGNATURE OF THE BIDDER
PROFORMA FOR LETTER OF UNDERTAKING (FORM-H)
(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF Rs. 300/- AND SUBMITTED BY
THE TENDERER ALONG WITH HIS TENDER IN A SEPARATE COVER)
MODASA Nagarpalika
i. I/We hereby declare that I/We have visited the site and fully acquainted myself /
ourselves with local situations regarding materials, labour and other factors pertaining
to the work before submitting this tender.
ii. I/We hereby declare that I/We have read the Tender Documents published on website
tender.nprocure.com and accordingly submitted online price Bid for the work of ----------
iii. I/We hereby declare that I/We have carefully studied the conditions of contract and
specifications and other documents of this work and agree to execute the same
iv. I/We hereby declare that my/our near relatives are not working in in this
GUDM/MODASA Nagarpalika or in its MODASA Nagarpalika as an Engineer of any
category, Divisional Accountant, Store Keeper as on today.
v. I/we hereby declare that I/we are not declared ineligibility for corrupt or fraudulent
practices issued by the central/state govt. In accordance with Sub Clause No.
Corrupt or Fraudulent Practices or not in the list of black listed contractors announced
by GWSSB/ GWIL / Govt of Gujarat or its Public Sector Undertakings, Government of
India, Other states Government or Public Sector Units.
vi. I/ We hereby submit our tender and undertake to keep our tender valid for a period of
180 days from the date of opening of tenders i.e. up-to ----------------. I/We shall not vary/
alter or revoke my/ our tender during the validity period of tender. This undertaking is in
consideration of MODASA Nagarpalika agreeing to open my/ our tender, consider and
evaluate the same for the purpose of award in terms of provisions of tender documents.
Should this tender be accepted, I/ We also agree to abide by fulfill and comply with all
the terms and conditions and provisions of the above-mentioned tender documents.
vii. I/We also declare that the bid duly filled in online and digitally singed and the required
Earnest Money Deposit, Tender Fee and other required documents (scanned copy
submitted online) will be handed over in physical form to the .................................... by
RPAD/Speed Post/ Hand Delivery only.
If this declaration is found to be incorrect then without prejudice to any other action that may
be taken I/we shall be debarred from bidding in MODASA Nagarpalika tender for three years
and my/our security deposit may be forfeited by MODASA Nagarpalika in full & the tender,
if any, to the extent accepted, may be cancelled.
Signature along with seal of the Company
(Duly authorised to sign the tender on
behalf of the Bidder)
Name of Company (BLOCK LETTERS)
Signature : Date :
Date : Postal Address :
Name & Address : Telephone/Fax No.
FORM OF BANK GUARANTEE
(Earnest Money Deposit)
Tenderer) is desirous and prepared to tender for work in accordance with Terms &
Conditions of Tender Notice of (financial year) dated ............................... and whereas We,
...................................................... Bank; agree to give the Tenderer a guarantee for the
Earnest Money Deposit.
1. Therefore, we hereby affirm that we are Guarantors on behalf of the Tenderer up to
Rs..........................................................) and we undertake to pay the MODASA
Nagarpalika................................................ upon his first written demand and without
demur, without delay and without necessity of previous notice of individual or
administrative procedure and without necessity to prove the bank the defects or
shortcomings or debit of the contractor any sum within the limit of
2. We further agree that the guarantee here in contained shall remain in full force and
effective during the period that would be taken for the acceptance of the tender.
However, unless a demand or claim under this guarantee is made only in writing on
or before the ............................................................... We shall be discharged from
all liabilities under the guarantee thereafter.
3. We undertake not to revoke the guarantee during its currency except with the
previous consent of the Chief Officer, ................................................. in writing.
4. We lastly undertake not to remove the guarantee for any change in constitution of the
Tenderer or the Bank.
Signature and Seal of the
Guarantor Bank:
Form-20 (Form-3A)
WORK WISE DETAILS OF WORK COMPLETED/ IN PROGRESS BY THE
1. Name of Contractor :
2. Name of Work :
3. Estimated Cost of Work Put to Tender :
4. Tendered Amount :
5. Date of starting of the work :
6. Date of completion of the work :
(As per contract agreement)
7. Actual Date of Completion of Work :
8. Amount of work done upto :
9. Brief history of the work :
Particular Unit Qty.
State whether details as above given
by the contractor correct, if not as to
what is the correct information.
State whether the contractor has
executed the work in progress
11 satisfactory as per specification/ has :
completed the work, satisfaction, if
any give the correct position of the
PERFORMANCE GUARANTEE
(See clause No. 1)
(The date of this bond must not be prior to the date of the instrument in connection with
Surety (Nationalized Bank) ________________________________
Sum of bond (express in words and figures) ______________________________
Contract No. and date of contract ______________________________________
Know All Men By these Presents That We, The Principals And Surety above named are held
and firmly bound up to the__________________ hereinafter called the Employer in the
amount stated for payment of which’ sum, well and truly to be made, we bind ourselves, our
heirs, executors, administrators and successors jointly and severally, firmly by these
presents subject to the provisions of which the aforesaid Contractor on demand and without
demand on a claim being made by the Employer.
The Condition Of This Obligation Is Such That whereas the principals have entered in to a
contract with the Employer numbered and ‘dates as shown above and hereto attached for
the execution of
Now therefore, if the Principal shall well and truly perform and fulfil all the undertakings,
covenants, terms, conditions and agreements of said contact during the original terms of the
said Contract and any extensions thereof that may be granted by the Employer with or
without notice to the surety and during the life or any guarantee required under the contract
and shall also well and truly perform and fulfil all the Undertakings, covenants, terms,
conditions and agreements of any all duty and unduly authorized modifications of said
Contract that may hereafter be made, notice of which modifications to the surety being
hereby waived or shall pay over, make good and reimburse to the Employer all loss and
damages which the employer may sustain by reason of failure or default on the part of said
Principal so to do.
We_____________________________________________ further agree that the
guarantee herein Contained shall remain in full force and effect during the period that would
be taken for the validity of the said Contract, and that it shall continue to be enforceable till
all the dues of the employer under or by virtue of the Contract have been fully paid and its
claims satisfied or discharged or till the Employer certifies that the terms and conditions of
the Contract have been fully and properly carried out by the said Contractor and accordingly
discharges the guarantee. Failing which Employer is at liberty to forfeit the performance
Security and recover the amount by way of invocation/encasement. Unless a demand or
claim under this guarantee is made on us in writing on or before the
___________________________________ we shall be discharged from all liability under
this guarantee thereafter.
In Witness Where Of, the above bounded parties have executed this instrument under their
several seals on the date indicated above the name and corporate seal, of each corporate
partly being hereto affixed and these presents duly signed by is undersigned
representatives, pursuant to authority of its governing body.
In the presence of witness individual
By _____________________ affix Corporate Seal Attested Corporate Surety
Business address
Affix by ______________________________ Corporate Seal
For and on behalf of the Employer
Form-22 (Not Applicable)
JOINT VENTURE AGREEMENT
(To be notarized on stamp paper of appropriate value)
(1) The Joint Venture agreement made and entered into at ________________(place) on
____________day of __________ (YEAR) by and between.
a. Firm A (Name with address of the registered office)
b. Firm B (Name with address of the registered office)
(2) Definitions: In this deed the following words and expressions shall have the meaning set
a. "The Employer" shall mean MODASA Nagarpalika.
___________________(Name of work) which is more particularly described in the pre-
qualification and tender documents issued thereof by the Employer.
c. "The Tender" shall mean the Tender to be submitted by Joint Venture to the Employer for the
d. "The Contract" shall mean the contract entered /to be entered into between the Joint Venture
and the Employer for the works.
(3) Joint Venture (J.V):
The Parties hereto declare that they have agreed to form a Joint Venture for the purpose of
submitting the pre-qualification Application/ tender document initially and then tender and if
successful for the execution of the works as an integrated Joint Venture. The parties are not
under this agreement entering into any permanent partnership of Joint Venture to tender or
undertake any contract other than the subject works. Nothing herein contained shall be
considered to constitute the parties of partners to constitute either Party the agent of the
(4) Witnesses: Whereas Gujarat Urban Development Company Limited as MODASA
Nagarpalika. Employer has invited tenders from intending bidders and the Board has
permitted a group of firms (not exceeding three) forming a Joint Venture to eligible to be a
bidder. And whereas______________________________party of the first part and
__________________________party of the Second part/third part(if applicable) are desirous
to enter into a Joint Venture in the nature of partnership engaged in the joint undertaking for
the specific purpose of execution of the work of constructing
_________________________________________and whereas Parties of the first and
Second part /third part(if applicable) reached understanding to submit pre-qualified/ tender,
if pre-qualification, and to execute the contract if awarded;
This agreement witness as follows.
(a) The parties do not enter into an agreement of any permanent partnership of Joint Venture to
tender or undertake any Contract other than the specified above;
(b) That the operation of this Joint Venture firm concerns and is confined to the work of
___________of Board
(c) The name of the Joint Venture firm for convenience and continuity shall be
(d) The Address of Joint Venture for communication shall be as under.
(e) The Joint Venture shall jointly submit pre-qualification application on the above name
according to all terms and conditions stated in the relevant instructions contained in the bid
(f) That this Joint Venture shall regulate the relations between the parties thereto and shall
include without being limited to them the following conditions.
(1) _____________________ firm shall be the lead company in charge of the Joint Venture for
all intents and purpose.
(2) In case the said work is awarded to the Joint Venture, the partners of the Joint Venture will
nominate a person with duly notarized power of Attorney on stamp paper, who will represent
the Joint Venture with the authority to incur liabilities, receive instructions and payments, sign
and execute the contract for an on behalf of the Joint Venture,
(i) All the (Maximum Three) parties agree to make financial participation and to place at disposal
of Joint Venture the benefits of its individual experience, technical knowledge, skill and shall
in all respect bear its share as regards planning and execution of the work and responsibilities
including the provision of information, advice and other assistance required in the Joint
Venture and participation shall be in proportion of, Firm –A...................% and Firm -
(ii) All rights, interests, liabilities, obligations work experience and risks (and all net profits or net
losses) arising out of the contract shall be borne by the parties in proportion to their shares.
Each of the parties shall furnish its proportionate share in any bonds, guarantees, sureties
required for the works as well as its proportionate share in connection with the works. The
share and participation of the two/three partners in working capital and other financial
requirements shall be in ratio as mentioned above.
(5) Internal responsibilities and liabilities:
(a) The division of individual scope of work may be worked out mutually by the parties but the
party shall be jointly and severally liable to the employer for the whole work.
(b) The parties specifically undertake to carry out their separate works in full compliance with the
contract with the employer. Each party shall be responsible jointly and severally for
consequences if any arising out of defective or delayed execution of works which falls within
the individual’s party's area of responsibility and/ or it has been caused due to acts and /or
omission of the concerned party.
(c) The parties jointly and severally agree to replace modify or repair any defect in their
respective portions of works in accordance with the terms and condition of the contract with
(d) The parties jointly and severally shall indemnify and hold harmless to each other against any
claim made by the employer or any other third party for injury, damage, loss or expenses is
attributed to the breach /non-performance of his responsibilities by the indemnifying party in
accordance with the agreements and /or contract with the employer.
(e) None of parties have joined in any other Joint Venture for the said works.
(6) Responsibilities and liabilities of Joint Venture towards the employer:
(1) Parties hereto shall be jointly and severally liable and responsible for the acts, deeds and
things done or omitted to be done in respect of the execution of the contract and for any
financial liability arising there from.
(2) Parties hereto shall be jointly and severally responsible to the Employer for the execution of
the works in accordance with the contract conditions;
(3) Parties hereto shall be jointly and severally indemnifying to the Employer against any claim
made against the employer or any other third party for any injury, damage or loss which may
be attributed to the breach of the obligations under the contract pursuant to the contract.
(7) Site management:
(a) The execution of the work on the site will be managed by a Project Manager appointed by
the Joint Venture and who will report to the ____________(J.V.) the project manager shall
be authorized to represent the Joint Venture on site in respect of matters arising under the
(b) The ________________ (Name of the J.V.) shall be jointly and severally liable to the
employer for the execution of the contract commitment in respect of the works in accordance
with contract conditions.
(8) Termination of the Agreement:
This agreement shall be terminated in the following circumstances.
(a) The employer awards the contract for the work to the other Bidder.
(b) The employer cancels the work to award the contract.
(c) On completion of the defect liability period as stipulated in the contract agreement of the
works and all the liabilities thereof are liquidated.
(9) No partner has right to assign any benefits, obligation of liability under the agreement to any
third party without prior written consent of the other partner as well as Board
(10) Financial matter:
(a) Bank Account in the name of the Joint Venture will be opened with any scheduled or
nationalized Bank to be operated by an individual signatory as decided mutually by the Joint
Venture partners.
(b) All the partners shall be responsible to maintain or cause to maintain proper
Books of accounts balance sheet and profit and loss account as to the state of
affairs of the firm as at the end of the financial year and as to the profit and
loss made or incurred by the firm for the year ended on that date, respectively
shall be prepared and the same shall subject to audit by a Chartered Accountant.
(c) None of the party shall be entitled to make any borrowing on behalf of the Joint
Venture without express prior written consent of the other party.
(d) Bank guarantee for the application /execution of the work shall be provided jointly
from a bank acceptable to the employer.
(11) Negotiation: Any negotiation of agreement between the parties hereto and the employer
subsequent to the submission of the tender and prior to award, shall take place only with
consent of each of the parties who shall be represented at the such negotiation by one or
more representative(s) duly empowered to make such negotiation or agreement.
(12) Legal jurisdiction: All questions relating to validity interpretation of this agreement shall be
governed by the law of India and shall be subject to jurisdiction of High court at AHMEDABAD.
(13) Settlement of disputes: Any dispute in interpretation of any condition mentioned herein
shall be referred to an arbitrator/tribunal by mutual consent of the partners and such
proceedings shall be governed by Gujarat Public Works contract disputes tribunal act of
and as amended from time to time. The award of arbitrator shall be final and binding on the
party hereto. Neither the obligation of each party here to the performance of contract nor the
execution of work shall stop during the course of arbitration proceeding or as a result thereof.
(14) Insurance:
(a) The Joint Venture through the parties individually shall take such insurance in connection
with the work in accordance with the tender condition as acceptable to the employer.
(b) The cost of the insurance premium paid by the Joint Venture shall be borne
and paid by the parties in proportion to the respective shares of work. Other
insurance taken individually by the parties shall be fully borne by the
respective parties.
(15) No change shall be made in this agreement without prior written consent of the employer
and other party. However, if the employer directs the parties to make changes in the
agreement so as to fulfill tender conditions the parties discuss with employer and mutually
agreed such changes required to be made in the agreement
(16) Default and withdrawals from the Joint Venture.: In case that either party fails to observe
the provision stipulated in this agreement withdrawal from the Joint Venture, Loss and/or
expenses incurred by other party due to such default and /or withdrawals shall be fully
compensated by the party who has defaulted.
(17) All matter relating to or arising due to this agreement shall be treated as confidential
and shall not be disclosed to any other party. In witness whereof the parties have
caused their duly authorized representatives to sign below.
1 Signed for and on behalf of firm-A
1 Signed for and on behalf of firm-B
Form-23 (If Applicable)
“Assured Electrical Works Execution Declaration” (MoU with Licensed Electrical
In the interest of timely completion of the Project, after discussions and getting assurance
from the manufacturer, the following schedule is proposed in order to meet the milestones
and desire target of the Projects.
Scope of Assured Start
Name of the License Assured
Work (SITC Quantity Date (from Zero
Electrical No. & Completion
of Street (Nos./KM) Date – Work
Contractor Class Date
Total duration for completion of Electrical Works (SITC of Street Lights) shall be
____ days from the date of Work Order.
We hereby declare that the execution of Electrical Works under the Project will be ensured
by us (within ____ days) as per the above-mentioned schedule.
We are aware that, in case the above schedule is not met by us, we shall be liable for paying
the Liquidated Damages as prescribed in the tender documents for non-fulfilment of assured
execution of Electrical Works.
Authorised Signatory of the Bidder Authorised Signatory of Electrical Contractor.
FORM - 24 (If Applicable)
MEMORANDUM OF UNDERSTANDING (MOU)
This MEMORANDUM OF UNDERSTANDING (hereinafter referred to as MoU) is made on
this ___ day of ________, 20 at __________, by and between:
(Name of Electrical Contractor with Address) ____________________, represented by
__________________ (Authorized Signatory), holding valid “E-1” Class or above
registration with Gujarat State R&B Electrical Wing and valid Electrical Contractor License
issued by Licensing Board, Energy & Petrochemical Department, Gujarat (hereinafter
referred to as the “Electrical Contractor” which expression shall, unless repugnant to the
context or meaning thereof, include its administrators, successors, and assigns).
(Name of Bidder with Address) ____________________, represented by
__________________ (Authorized Signatory), (hereinafter referred to as the “Bidder” which
expression shall, unless repugnant to the context or meaning thereof, include its
administrators, successors, and assigns).
Both parties hereinafter are collectively referred to as the “Parties” and individually as the
“Electrical Contractor” and the “Bidder”.
1. MODASA Nagarpalika (hereinafter referred to as the “Employer”) has invited bids
Name of Project:
2. The Bidder has participated in the said tender but does not hold a valid Electrical
Contractor License.
3. As per Clause 4.2.4 of the tender conditions, the Bidder is required to either:
o Hold valid “E-1” Class or above registration with Gujarat State R&B Electrical
Wing and a valid Electrical Contractor License issued by Licensing Board,
Energy & Petrochemical Department, Gujarat, OR
o Execute a Memorandum of Understanding (MoU) with an agency having
such registration and license, and having completed at least one work
involving the Supply, Installation, Testing & Commissioning (SITC) of Street
4. In order to fulfill the above requirement and ensure timely execution of the Electrical
Works, both Parties have agreed to enter into this MoU.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. The Electrical Contractor shall undertake the responsibility of executing all Electrical
Works including Supply, Installation, Testing & Commissioning (SITC) of Street
Lights as per tender specifications and requirements.
2. The Bidder shall coordinate with the Electrical Contractor and ensure provision of
necessary support, site access, and payments as per mutually agreed terms.
3. Both Parties shall be jointly and severally responsible to the Employer for
successful execution of the Electrical Works under the Project, in accordance with
the Tender Conditions and Technical Specifications.
4. No amendment, alteration, or modification of this MoU shall be valid unless mutually
agreed in writing by both Parties and approved by the Employer, if required.
5. In case of failure by either Party to fulfill its obligations under this MoU, the
Employer shall have the right to enforce the Tender conditions including imposition
of penalties and Liquidated Damages.
IN WITNESS WHEREOF,
Both Parties hereto have signed this Memorandum of Understanding on the day, month,
and year first written above.
For, (Name of Bidder) For, (Name of Electrical Contractor)
Authorised Signatory Authorised Signatory
Encl.: Form 23 - (Assured Electrical Works Execution Declaration)
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00 TITLE Page1.pdf
01. Tender Notice.pdf
02 Technical Bid.pdf
03. Form B1..pdf
04 PQ Criteria.pdf
05 VOL II GCC.pdf
06.Instructions to the Bidders..pdf
07 R and B GR.pdf
08 Circular compressed.pdf
09 Finance Dept GR.pdf
10 Building-Specification.pdf
11 Road_Specification.pdf
12 Test Require For Construction Material.pdf
13 Specifications of Electrical Work.pdf
14 General Specification of Electrical Wiring in Govt Building.pdf
15 Electric Volume C 2012-2013.pdf
16 E2_Electrical_Make List.pdf
17 Price bid.pdf
18 divider modasa Schedule-B.pdf
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