SJMMSVY 2025-26

1.2.25. ESTIMATED COST:

The estimated cost of the Project (the “Estimated Cost”) has been specified at Sr No 6 of

1.2.26. FACILITY:

Means the entire system to be designed and constructed in accordance with the provisions

hereof, including the equipment, buildings, structures, ramps, pits, pipes, pipeline

appurtenances, fencing, lighting, testing and analysis equipment, tools, computers, software

programs, safety equipment, plant machinery, supplies, instruments and inventory

incorporated therein, as well as all open areas within the site, and including any

additions, modifications, alterations, adjustments, replacements and repairs as may be made

thereto from time to time.

Means Contractor’s Equipment, Materials, Plant and Temporary Works, all or any of them as

1.2.28. GOVERNMENTAL AUTHORITY / GOVERNMENT:

Means any Central or State authority or body exercising executive, legislative, judicial,

regulatory or administrative functions, including, without limitation, any Government authority,

agency, department, board, commission or instrumentality of Indian or any political

subdivision thereof, court, tribunal, arbitrator or self-regulatory organisation.

Means Information Technology Act, 2000 of Government of India

Means and includes all the provisions of all National (or state) legislation, Indian statutes,

regulations, ordinances, codes, official or other standards, administrative or other rules,

zoning and other plans and restrictions, building and other permits, judgements awards

and decrees of, or agreements with any Governmental, semi-Governmental or quasi-

Governmental Authority as currently in effect or as may be in effect from time to time and /or

as may be amended or supplemented from time to time.

1.2.31. MAINTENANCE STANDARD:

Means the requirements for maintaining, repairing, and renewing the Facility:

a. As set forth in this tender document;

b. Required pursuant to applicable Law;

c. As may be necessary for keeping the facility in a satisfactory working condition such that

the Facility will continuously comply with the Operation Standard; and

d. As may be necessary to ensure that the Facility shall continuously be in an optimum

working condition and state in relation with the lifetime of the Facility.

1.2.32. MATERIALS:

Means things of all kinds (other than Plant) intended to form or forming part of the Permanent

Works, including the supply (only materials if any) to be supplied by the Contractor under the

1.2.33. MATERIAL SUPPLIER:

Means the person who supplies goods or services. A supplier may be distinguished from a

contractor or subcontractor, who commonly adds specialized input to deliverables also called

Means from the beginning of a given date of calendar month to the end of the preceding date

of the next calendar month.

1.2.35. O & M MANUAL:

Means the final Manual for the Operation and Maintenance of the Facility to be prepared in

accordance with the requirements of Bid Documents by the contractor. Bidder shall provide

this at the time of commissioning of the Project.

1.2.36. ONLINE:

Any activity that is done on website is referred as 'online' activity for e.g., Submission of Bid

online would mean that technical & price Bid has to be submitted on website.

1.2.37. OFFLINE:

Any activity that is done in conventional route is referred as 'Offline' activity for e.g.

“Submission of Tender fee, Earnest Money Deposit, Registration Certificate, Solvency

Certificate, etc. in Offline mode” would mean that the tender fee, Earnest Money Deposit,

Registration Certificate, Solvency Certificate etc. is to be Submitted to the Office of the

concerned Chief Officer physically.

1.2.38. OPERATION AND MAINTENANCE OBLIGATIONS: (If Applicable)

Means the obligation of the Contractor pursuant to the agreement to operate and maintain

the facility on and from the start date of O&M until the date of completion of this Agreement.

1.2.39. OPERATION AND MAINTENANCE PERIOD: (Not Applicable)

Means the time period after the issue of the Successful Commissioning Certificate and

continuing for the term of the Agreement.

1.2.40. OPERATION AND MAINTENANCE COST: (If Applicable)

Means the amount agreed upon by the Employer to the Contractor, towards fulfillment of the

Contractor’s Operation and Maintenance Obligations.

1.2.41. OPERATION STANDARD: Means

• The Performance Guarantees;

• All applicable Laws;

• All other operational requirements set forth in this Agreement.

1.2.42. PERFORMANCE GUARANTEES:

Means the List of Guarantees offered / provided by the Contractor in his Bid Submission

pursuant of the Bid Documents.

1.2.43. PERMANENT WORKS:

Means the works to be designed and executed by the Contractor under the Contract.

1.2.44. PIPE SUPPLIER:

Means the person who supplies pipes.

Means Indian National Rupees (INR)

1.2.46. SCANNED COPY:

An Electronic Copy of any document generated using a Scanner is called a scanned copy.

Means the specific areas / lands and other places on, under, in or through which, the works

are to be executed or carried out and any other lands or places provided by the owner for

the purposes of the contract together with such other places as may be specifically

designated in the Contract or subsequently approved as forming part of the site.

1.2.48. SYSTEM:

Means the computer which hosts the website (https://tender.nprocure.com), using which

Bidder participates in the tendering process.

1.2.49. SUBSTANTIAL COMPLETION:

Substantial Completion of the work means when the work or designated portion thereof is

sufficiently completed in accordance with the contract except for any minor outstanding works

and defects which will not substantially affect the use of works or section for their intended

1.2.50. TAKING OVER:

Means, the Owner shall take over the project after contractual completion of the project, O&M

period (If Applicable), and meeting all contractual obligations, Terms & Conditions as agreed

by the contractor.

1.2.51. TEMPORARY WORKS:

Means all temporary works of every kind required for the successful execution of the

1.2.52. TESTS ON COMPLETION:

Means the tests which are specified in the Contract or agreed by both Parties or instructed

as a Variation, and which are carried out (Test on Completion) before the works or a section

(as the case may be) are taken over by the Employer.

1.2.53. TRIAL RUN PERIOD:

Trial run period for the work is 3 months of the entire scheme including achievement of

prescribed performance parameters.

In the event of non-achievement of prescribed parameters within a period of 3 months,

specified above the trail run period could be extendable to a period till the performance

parameters are achieved. During the trail run period the contractor shall be responsible for

the maintenance of the entire scheme including all staff, labour, material, power etc. repair of

any defects/ replacement of the defective material used at the cost at his own cost.

1.2.54. UPLOAD:

The process of transferring electronic document from Bidder's computer using internet

connection to the website (https://tender.nprocure.com) is called uploading.

Means seven consecutive days.

Means the works/action to be executed in accordance with the contract.

1.3. BID INVITATION:

Means the call/invite by The MODASA Nagarpalika (here in after referred to as "the

Employer" or MODASA Nagarpalika from all interested and eligible bidder’s for Water Supply

Schemes as per Tender Notice.

1.4. DOWNLOAD OF TENDER DOCUMENTS:

The tender documents are available in electronic form, from the website

https://tender.nprocure.com. Interested bidders can view these tender documents online

and can download tender documents.

1.5. Particular Provisional

The particulars of the proposed works given herein as well in the accompanying brief note

are provisional and must be considered only as advance information to assist bidder.

1.6. Present Status of the Work:

This is a proposed plant along with facilities, needs to be designed and executed as per the

specifications and BOQ etc.

2.0 Time of Performance:

The successful bidder will be expected to complete the works as per mentioned in Tender

notice from the date of the Letter of Intent.

The O&M time period shall be (As Mentioned in Tender Notice) (including defect liability

period), from the date of issue of the Successful Commissioning Certificate.

3.0 Project Implementing Agency:

The "MODASA Nagarpalika" shall be the project-implementing agency. This contract shall

be administered and managed by the "MODASA Nagarpalika. District Mehsana. Gujarat for

and on behalf of MODASA Nagarpalika and shall act as the "Engineer In-charge."

4.0 Allocation of Risk & Responsibilities:

4.1 Contractor:

The preliminary designs and details contained in the bid documents are based on limited and

indicative field data as available with the Employer at the time of preparation of the bidding

documents. Bidder shall be responsible to verify/ examine/ check and make his own

assessment of the site, site data, soil data and the schematic details shown in the bid

documents based on his own investigations and/ or additional surveys, if required, at bidder's

The contractor shall be responsible to make good and bring to original position road and land

surface, etc. damaged during laying of pipelines and construction of structures or while

carrying out any activities related to this contract, at his cost.

The Contractor shall be responsible for all the damages that may occur during the execution

of the work, to the underground cables, power lines, telephone lines, other water/sewer lines

and other infrastructure facilities etc. while executing the works under this contract and shall

bear all costs relating to repairs / replacements.

4.2 The contractor shall be responsible for failure of any components of the works executed by

him during the full period of contract and the defect liability period. The contractor shall have

to replace defective/ damaged/non-standard components of the executed works as may be

identified by the engineer in charge at the cost of the contractor.

The Contractor will prepare and present interim/running and final bills.

The Contractor shall be responsible for the safety and performance of all civil and other

structure up to the end of period of defect liability period. The damages/defects identified by

the "Engineer in charge" shall be made good, as per Standards, by the contractor at his cost

and risk. In case of collapse of structures in part or full replacement/ reconstruction shall be

done by the contractor at his cost and risk.

a) The MODASA Nagarpalika assures all participants for the contract that adequate

financial resources are available to cover the financial requirements and funds are

available to meet the disbursement needs of the construction contracts in accordance

with the provisions of the tender documents.

All the material shall be inspected by the MODASA Nagarpalika internal system

and/or through Third third-party agency appointed by the board.

MODASA Nagarpalika will provide indicative drawings and design parameters as may

be required for works to be designed by the contractor.

MODASA Nagarpalika will approve and pay all interim / running / final bills presented

by the Contractor after due verification against the provisions of the contract.

Statutory charges and other charges such as fees, insurance, damage, NOC etc. will

be in the scope of the Contractor. Statutory clearances and permissions shall be in

the scope of Contractor. MODASA Nagarpalika will only provide necessary support

to the Contractor during coordination with respective agencies. The responsibility and

liability of statutory clearances lies with the Contractor. No claim for extension of time

will be entertained in this regard.

The MODASA Nagarpalika will make available land for laying the pipeline & will be

responsible for payment of crop compensation etc. in case of laying the pipeline in

private/ government land. However, once clearance/ possession is obtained and

established through mutual consent of the owner, its day-to-day management on site

shall be the responsibility of the contractor, for which MODASA Nagarpalika shall

provide only necessary help and assistance.

b) All bids are to be completed and returned to the Employer in accordance with these

Instructions to Bidders.

c) A copy of the available reports and data has been kept for reference in the office of:

(Name, Address, Contact Person & nos. of Executing Authority as per appendix to

6. ONE BID PER BIDDER:

Each bidder shall submit only one bid either by himself, or as a partner in a joint

venture. A bidder who submits or participates in more than one bid under this proceed

will cause all those bids to be rejected.

7. COST OF BIDDING:

The bidder shall bear all costs associated with the preparation and submission of its

bid, up to acceptance of the offer. The Employer will in no case be responsible or

liable for those costs.

8.1 The bidder is advised to depute a suitable team to visit and examine the Site of Works

and its surroundings for fully understanding of the job and ascertain the difficulties

that may be encountered during execution of the works and for obtaining for himself,

on his own responsibility, all information that may be necessary for preparing the bid

and entering into the Contract. The cost of visiting the Site shall be entirely at bidder’s

8.2 COMMUNICATION:

8.2.1. AIRPORTS:

Ahmedabad is the nearest International Airport from the site, Baroda is the nearest

domestic Airport from the site of work.

8.2.2. Railway:

The Railway station is at Surat, Vadodara, Ahmedabad, Mumbai and Delhi are connected by

B.G. Railways. All the district places of the state are connected by railways.

Express highway is passing from Ahmedabad to Vadodara. National Highway 8 A, 8B & 8C

are passing in Gujarat State. All the districts and taluka places including cities are connected

with well-defined road networks.

9 DETAILS OF APPROACH

Approach to the site of works: The bidder has to make own arrangements for

approaching the site.

10 GENERAL FACILITIES

10.1. Hotel/ Guest House Facilities:

At MODASA hotels up to Three-star standard and Government Circuit house are

available. The Govt. Circuit houses are available at all district places.

The MODASA Nagarpalika has not envisaged any provision of a house colony for

contractors. The contractor, therefore, has to make his own arrangements for housing

his staff and labourers.

10.3. Marketing facilities

Marketing facilities for day-to-day needs are generally available. Special & major

marketing centres are in nearby cities etc.

10.4. Water Supply

The charges and expenditure for arrangement and usage of water shall be borne by

the Contractor during construction phase and Operation and Maintenance phase.

10.5. Medical Aids

Government and private Hospital facilities are available at all districts. However, the

contractor will have to make own arrangements for medical services for his labour

10.6. Electric Power

The contractor will have to arrange with the Gujarat Electricity Board, Gujarat for his

power requirements during the construction phase & Trail run. All charges for the use

of power, including maintenance, shall be borne by the contractor and paid directly to

the concerned authorities. He shall comply with all the requirements for the purchase

and use of electric power. During Operation and Maintenance (If O&M exists), power

charges will be reimbursed by the MODASA Nagarpalika to the extent of maximum

consumption decided by the Engineer-In-Charge.

10.7. Post. Telegraph and Telephones

Post and Telephone services are available for public use at all district places.

10.8. Supply of Diesel, petrol and Oil

Petrol and diesel pumps are installed by private agencies in all district places. The

contractor shall have to make his own arrangement for procuring the lubricants

required by him.

11 CLIMATE AND WORKING SEASON

11.1. Temperature

Gujarat State has tropical climate. The daily minimum temperature ranges from 5 o

Celsius in December- January to 270 Celsius in April-May. The daily maximum

temperature varies from 30 Degree Celsius in December- January to 47 Degree

Celsius in April –May.

Average annual Rainfall ranges from less than 500 mm the North West region to over

2000 mm in the South, with most part of the State receiving 200mm to 1000mm of

rainfall. About 95% of rainfall occurs during the months June to September leaving

remaining period of the year almost dry.

11.3. Working Season:

Since rainfall is spread over the period starting from middle of June to the end of

September, It is generally not contentions and intense except for few days.

The above information of Climate of the project area is given only as helping

information in good faith and MODASA Nagarpalika does not carry any liability for

providing this information. The interested parties may refer the reports and forecast

issued by the Indian Meteorological Department or other weather agencies for their

B. BIDDING DOCUMENTS

12. CONTENT OF BIDDING DOCUMENTS

12.1 The bidding documents are those stated below, and should be read in conjunction

with any Addenda issued there to in accordance with Clause

• Section I : Tender Notice

VOLUME: I • Section II : Technical Bid

• Section III : Form B1

VOLUME – II • General Conditions of Contract (GCC)

VOLUME – III: • General Technical Specification

12.2 The bidder is expected to examine carefully the contents of the Bidding documents.

Failure to comply with the requirements of bid submission will be at the bidder's own

risk. Pursuant to Clause 28 under “E. Opening of Tender” bids that are not

substantially responsive to the requirements of the bidding documents will be

13 CLARIFICATION OF THE BIDDING DOCUMENT:

A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or by fax (hereinafter the term "fax" is deemed to include

electronic transmissions such as facsimile, cable and telex) at the Employer’s

address indicated in the Invitation for Bids. The Employer will respond to any request

for clarification, that it receives earlier than 4 days prior to the Pre-bid meeting. Copies

of the Employer's response, including a description of the inquiry, will be

communicated on tender.nprocure.com.

14. AMENDMENTS OF BIDDING DOCUMENTS:

14.1 At any time prior to the deadline for submission of bids, the Employer may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective bidder modify the bidding documents by issuing an amendment.

14.2 Any addendum/amendment thus issued shall be part of the bidding documents

pursuant to Sub-Clause 12.1, and shall be communicated on tender.nprocure.com

14.3 To afford prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may extend the deadline for submission

of bids, in accordance with Clause 26, Submission of Tender.

14.4 All amendments and modifications issued by the Employer shall be deemed to be an

integral part of the contract to be signed with the successful bidder.

C. PREPARATION OF BIDS

15. LANGUAGE OF BID:

The bid, and all correspondence and documents related to the bid, exchanged

between the bidder and the Employer shall be written in the English language.

Supporting documents and printed literature furnished by the bidder may be in

another language, provided they are accompanied by an accurate translation of the

relevant passages in the English language, in which case, for purposes of

interpretation of the bid the English translation shall prevail.

16. DOCUMENTS COMPRISING THE BID:

16.1 The bid submitted by the bidder shall comprise two envelopes submitted

simultaneously, one containing only the “Technical Proposal” and the other the

“Price Proposal”.

16.2 The technical proposal shall contain the following:

(i) Bid Form for Technical Proposal and Appendix to Technical Proposal;

(ii) Power of Attorney

(iii) Information on Qualification

(iv) Confirmation of Eligibility

(v) Schedule of Major items of equipment

(vi) Schedule of major items of Constructional plant

(vii) Schedule of key personnel

(viii) Schedule of compliance with the bidding documents

(ix) Schedule of construction facilities

(x) Schedule of construction method

(xi) Any other material required to be completed and submitted by bidders in

accordance with these instructions to bidders.

(xii) Form of Bid Security.

16.3 The price proposal shall contain the following;

(i) Bid form for price proposal and Appendix to price proposal;

(ii) Schedule of prices:

(iii) Schedule of Payment

(iv) Any other materials required to be completed and submitted by bidders in

accordance with these Instructions to Bidders.

The Bidder shall complete the Bid Forms and schedules furnished in the bidding

documents in the manner and detail indicated therein, following the requirements of

Clause 15 and Clause

18. BID PRICES:

18.1 Unless specified otherwise in the Employer's requirements, Bidders shall quote for

the entire facilities on a "single responsibility" basis such that the total bid price covers

all the Contractor's obligations mentioned in or to be reasonably inferred from the

bidding documents in respect of the design, manufacture, including procurement and

subcontracting (if any), delivery, construction, installation and completion of the

facilities. This includes all requirements under the Contractor's responsibilities for

testing, pre-commissioning and commissioning of the facilities and, where so required

by the bidding documents, the acquisition of all permits, approvals and licenses, etc.

services as may be specified in the bidding documents, all in accordance with the

requirements of the Conditions of Contract.

18.2 The bidders shall have to give detailed rate analysis in justification of the prices as

may be required by the employer as a part of the evaluation process, if so desired by

19. BID CURRENCIES:

The prices shall be quoted on fixed and firm price basis in Indian currency i.e. Indian

currency (INR) Only.

20. BID VALIDITY:

20.1 Bids shall remain valid for a period of 180 days from the last date of submission of

20.2 In exceptional circumstances, prior to expiry of the original bid validity period, the

Employer may request that the bidders extend the period of validity for a specified

additional period. The request and the responses there to, shall be made in writing.

A bidder may refuse the request without forfeiting its bid security. A bidder agreeing

to the request will not be required or permitted to modify its bid, but will be required

to extend the validity of its bid security for the period of the extension, and in

compliance with Clause 18 in all respects.

21 BID SECURITY:

21.1 The bidder shall furnish, as part of its bid with the technical proposal, a bid security

amount as specified in the Tender Notice.

21.2 The bid security shall, at the bidder's option, be in one of the following forms:

(a) A Demand Draft payable to the officer inviting bid as per tender notice and issued

by short listed bank as per tender notice.

(b) Fixed deposit receipt pledged in the name of the officer inviting bid as per tender

notice and issued by short listed bank as per tender notice and valid up to

days from the date of closure of the bid validity period of 180 days. i.e. (Total of

(c) Unequivocal and unconditional Bank Guarantee in the prescribed format given in

this document issued by short listed bank as per tender notice and valid up to

days from the date of closure of the bid validity period of 180 days. The format of

the bank guarantee shall be in accordance with the sample form included in

Section–IV as Form-19. Other formats may be permitted subject to the prior

approval of the Employer. The bid security shall remain valid for 28 days beyond

the original validity period for the bid and beyond any period of extension

subsequently requested under Sub-Clause 20.2. i.e. (Total of 180+28=208

21.3 Any bid not accompanied by an acceptable bid security shall be rejected by the

Employer as non-responsive.

21.4 The bid securities of unsuccessful bidders will be returned as promptly as possible.

21.5 The bid security of the successful bidder will be returned when the bidder has signed

the Contract Agreement and furnished the required performance security.

21.6 Within 10 days from the date of issue of the letter accepting his tender, the successful

Bidder shall furnish the required Security Deposit for performance and plus additional

security if any for unbalanced bids in accordance with the condition of the Contract

and attend the office of the Engineer In–charge for execution of the Contract

documents. If he fails to furnish the Security Deposit for performance or to execute

the Contract for the work offered to him, his EMD shall be forfeited and the Bidder

may be disqualified from tendering for further works for three years.

21.7 The bid security may be forfeited;

(a) If the bidder withdraws its bid, during bid validity period specified

(b) If any document submitted by the bidder are false and fraudulent

(c) If the successful bidder fails

i. To furnish security deposit in accordance with the relevant clause in the bid.

ii. To sign the contract with in time limit specified in the bid.

21.8 In case of forfeiture of EMD, the Bidder shall be disqualified and shall not be allowed

to bid for further works under MODASA Nagarpalika for three years.

22. ALTERNATIVE PROPOSALS BY BIDDERS:

Bidders are not permitted to give any alternative offer containing technical or other

alternatives. Their bid proposals shall be in total conformity of the employer’s

requirements as described in the bidding documents.

23 PRE-BID MEETING:

23.1 The bidder or its official representative is invited to attend a pre-bid meeting, which

will take place at:

Venue : As mentioned in Tender Notice

Date : As mentioned in Tender Notice

23.2 The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

23.3 The bidder is requested to submit any questions in writing or by cable, to reach the

Employer not later than four days before the pre-bid meeting.

23.4 Minutes of the meeting, including the text of the questions raised and the responses

given, will be transmitted without delay to all of the bidding documents. Any

modifications/ corrections/ amendments to the bidding documents shall be declared

after the pre-bid meeting and shall be listed as part of the minutes of the pre-bid

meeting or separately thereafter as may be necessary. The pre bid minutes and the

modifications /corrections/ amendments issued by the employer subsequent to the

issue of bidding documents shall be signed with the successful bidder.

23.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

D. SUBMISSION OF BIDS

24 METHOD OF TENDERING:

24.1. If the tender is uploaded by an individual, it shall be digitally signed by the individual.

24.2. If the tender is uploaded by a proprietary firm, it shall be digitally signed by the

24.3. If the tender is uploaded by a firm, in partnership, it shall be digitally signed by all the

partners of the firms or alternatively by a partner holding power of attorney for the firm

in which case a certified copy of the power of attorney shall accompany the tender, a

certified copy of the partnership deed, full name, current address of the firm, current

addresses of all the partners of the firm shall also accompany the tender.

24.4. If the tender is uploaded by a limited company or a corporation, it shall be digitally

signed by a duly authorized person holding the powers of attorney for signing the

tender. Such limited company or corporation may be required to furnish satisfactory

evidence of its existence before the contract is awarded. They should also furnish

Articles of Memorandum of Association.

24.5. Each bidder shall submit only one bid for the particular work. A bidder who submits

more than one bid in the particular work will be disqualified.

24.6. The joint Venture: (If applicable) as per Clause no. 34 of Section-II

The Lead Partner shall submit complete information required in the forms pertaining

to each firm in the group and state along with the Bid as to which of the firms shall

have the responsibility for tendering and completion of the Contract document and

furnish evidence admissible in law in respect of the authority assigned to such firm on

behalf of the group of firms for tendering and for completion of the Contract

documents. Full information and satisfactory evidence pertaining to the participation

and responsibility of each member of the group of firm in the Tender shall be furnished

along with the tender. A certified copy of the Joint Venture Agreement in prescribed

form (specified at Form-22) shall be submitted along with the Tender.

24.7. The tender documents uploaded in the name of an individual bidder shall not be used

by a Joint Venture. Joint venture shall have to upload the tender document in the

name of JV only, if he wants to apply.

24.8. Each bidder shall submit only one bid for the particular work. A bidder who submits

more than one bid in the particular work will be disqualified.

24.9. All witnesses and sureties shall be person of status and probity their full name,

occupation and addresses when they fill the vendor registration form provided in the

website. www.gwssb.nprocure.com

24.10. In case at time of tender uploading, if any of the above information has changed then

the Bidder shall correct the same by making the modification in his personal profile.

25 ACCOMPANIMENTS TO TENDER

The Bidder shall have to upload following documents which are digitally signed by Bidder’s Digital

Certificate with his tender.

25.1. Scanned Copy of the latest Income Tax Return with permanent account number

(PAN) and Income Tax ward where assessed.

25.2. The bidder shall submit GSTIN along with other details required under GST Act to

MODASA Nagarpalika the contractor shall be responsible for the deposition of

applicable GST to the concerned authority.

25.3. Scanned copies of client certificate showing, the performance of the Bidder working

with MODASA Nagarpalika/ GWIL / GWSSB or any employer for ongoing works as

per prescribed Proforma mentioned in Section-III.

25.4. A scanned copy of the declaration showing the details of all works completed and

works on hand with the contractor and the value of works that remain to be executed.

25.5. A scanned copy of the Registration or renewal receipt as an approved contractor of

the concerned state Govt./ Railway/ CPWD/Government shall be submitted by the

bidder as per Volume I, Section II, Clause 1 General.

25.6. Scanned copies of the Power of Attorney duly authorized by a notary public, if power

is delegated for signing the Bid to other people by the Bidder.

25.7. A scanned copy of E.M.D. in accordance with the relevant clause in the “Tender

Notice” of tender notice and the original shall also be submitted in physical form by

RPAD/Speed Post.

25.8. Scanned Copy of the Solvency Certificate from the Bank of the required amount as

per Tender Notice.

25.9. A scanned copy of the Account payee Demand Draft for Tender Fee in accordance

with the relevant clause of Tender Notice, and also in physical form shall also be

submitted by RPAD/Speed Post.

25.10. Scanned copy of all the prescribed Forms & Annexure mentioned in Section-III, also

in physical form in separate sealed cover by RPAD/Speed Post in the office of The

Chief Officer as mentioned in Tender Notice.

25.11. Scanned copy of the detailed statement of the turnover (Engineering Works Only) of

last seven completed financial years audited and certified by the Chartered

25.12. The bidder should submit undertaking on non-judicial stamp paper of ₹300/- duly

notarized regarding document submitted, are true. MODASA Nagarpalika would have

the right to forfeit the EMD and black list to the bidder if any of the information given

by the bidder is found faulty or incorrect or misleading.

25.13. If the Bidder Firm is a member of a Group of Companies (with a common name),

scanned copies of all relevant documents clearly indicating the stake of the bidding

Firm in the equity of each firm of the Group, Turnover, Net Tangible Worth and Cash

Flow of each company wherein the stake of the Bidding Firm is 51% or more in terms

25.14. All MOUs shall be on a non-judicial stamp paper of appropriate value duly notarised

and signed by respective authorised representatives.

25.15. Form of Pre-integrity pact

25.16. GST Registration certificate and details

25.17. Attested copy of Memorandum of Work in Brief

25.18. EPF Registration Certificate or ESIC certificate as applicable or Affidavit with bid

subscribing on company letter head duly attested by Power of Attorney stating non-

applicability of EPF/ESIC mentioning the reason.

25.19. CA Audited Balance Sheets to be attached separately.

Note: The above accompaniments should be included in List of Submittals, Form-O.

26. SUBMISSION OF TENDER:

26.1. The Bidder must submit online duly filled in the entire tender document i.e., technical

bid and price-bid available on website the rate and the along with other details in

Schedule B of tender document.

26.2. The bidder shall fill the required details/ data/ information in the prescribed form of

tender document.

26.3. Tender in offline mode will not be accepted.

26.4. The tender i.e. Technical bid and Price bid, dully filled in shall be uploaded on

tender.nprocure.com up to the date and time mentioned in the Tender Notice.

26.5. The employer at his discretion can extend the last date for submission of tender by

amending the bidding document in which case all rights and obligations of the

employer and bidder will thereafter be subject to the last date as extended. The bidder

shall be responsible for extending the validity of tender accordingly, failing which his

bid shall be rejected as non-responsive.

26.6. Bidders will have to submit F.D.R./DD/Bank Guarantee for Earnest Money Deposit

and Demand Draft of tender fee in a separate sealed envelope and other technical

documents in another sealed envelope. The documents shall be submitted by

RPAD/Speed Post only to the designated officer, as mentioned in the Tender Notice

& submission made by courier shall not be considered. Each cover must clearly be

marked with the contents i.e. “TENDER FEE & EMD” and “TECHNICAL BID

27. LATE AND DELAYED TENDER:

As a rule the system will not accept any Tender after the due date and time and hence

in case of E-Tenders there will be no late tender.

27.1 STATING OF RATES

The percentage above/below/at par at the end of Schedule – B must be submitted in

words and figures only on the website. Amount in words will be automatically

generated by system. Total amount of each item and the grand total in figures and

generated by system. Total amount of each item and the grand total in figures and

the respective words will be automatically calculated by the computer and displayed.

E. OPENING OF TENDER

28. OPENING OF TENDERS

The Designated Officer of MODASA Nagarpalika will open the e-Tender on the date

as mentioned in the tender notice, if possible, in his office at the address specified in

the Tender Notice. The intending Bidders, if they wish may participate in online

Tender opening process and view the result on tender.nprocure.com To participate in

online tender opening, bidder will have to log in with his user ID and password and

click on “Mark my attendance button” to view Tender result. For more details, please

refer “Vendor Training Manual.”

1. Opening of Technical Bid:

The designated officer of MODASA Nagarpalika will open technical bid first at the

address specified in the Tender Notice. The evaluation of Technical Bid will be done

as per “Clause F: Evaluation of Tender”.

2. Opening of Price Bid:

The price Bid of ONLY qualified bidders shall be opened as decided here after.

The designated Officers of MODASA Nagarpalika will open each price bid on or after

the date and time mentioned in the Tender or time and date pre-intimated to qualified

bidders on and the print out of total amount quoted in Schedule B and the condition

bidders on and the print out of total amount quoted in Schedule B and the condition

if any put forth by the Bidder. The Bidder can see his price bid as well as other Bidders’

entire price Bid who have participated in the E-Tender.

All Tenders will be opened online irrespective of the presence of the Bidder.

F. EVALUATION OF TENDER

EVALUATION & COMPARSION OF TECHNICAL PROPOSAL:

The Employer will carry out a detailed evaluation of the bids in order to determine

whether the bidders are qualified and whether the technical aspects are substantially

responsive to the requirements set forth in the bidding documents. In order to reach

such a determination, the Employer will examine the information supplied by the

Bidders and other requirements in the bidding documents, taking into account the

following factors:

The determination will take into account the Bidder's financial, technical, production

capabilities and past performance; it will be based upon examination of the

documentary evidence of the Bidder's qualifications submitted by the Bidder,

pursuant to Clause 24, as well as such other information as the Employer deems

necessary and appropriate; and

An affirmative determination will be a prerequisite for the employer to continue

with the evaluation of the technical proposal, a negative determination will

result in rejection of the Bidder's bid.

Overall completeness and compliance with the Employer's Requirements

29 EVALUATIONS OF TECHNICAL BIDS

29.1. The bidder shall be qualified on the basis of information furnished by the bidder in

accordance with Clause-25 above, in support of his capability with reference to

qualification criteria laid down.

29.2 Even though the bidder meets the above qualification criteria, he shall be disqualified

a. The bidder had made misleading or false representation in the forms, statements

and attachment submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly completing

the contract, inordinate delays in completion, litigation history or financial failures etc.

c. Bidder has been blacklisted by any Government/ Non-Government / Private

agencies/ Organizations/ Institutions/ Government Undertakings and funding

Agencies in the last 05 years.

The bidder should provide accurate information on litigation and/ or arbitration

resulting from contract completed or under execution by him over the last five years.

A consistent history of arbitration awards/ judgments against the applicant or any

partner of a joint venture may result in disqualification for proposed work. If the details

of litigation history are hidden by the applicant and later on it comes to knowledge of

the employer the bidder shall be disqualified for the proposed work and other

appropriate actions shall be taken against the bidder.

The bidder should submit undertaking on non-judicial stamp paper of Rs. 300/- dully

attested by notary public regarding document submitted, are true. Board would have

the right to forfeit the EMD and black list to the bidder if any of the information given

by the bidder is found faulty or incorrect or misleading.

29.3 During the process of evaluation the MODASA Nagarpalika may visit and inspect the

works carried out by the bidder in order to assess the performance of the work. The

bidder shall have to make arrangement for inspection of work at the respective work

site only. This shall also be considered for evaluation with reference to performance

29.4 Depending upon the actual bid capacity assessed and other qualifying requirements,

the applicant will be qualified for the work. However, at the price bid evaluation stage,

a careful check of the appropriate references with reference to the information

submitted by the bidder will be done and in no case, a contract will be awarded to a

bidder lacking in the financial criteria.

30. Evaluation of Price bid

30.1. Quoted Tender rates shall have to be reasonable and competitive to meet with the

timely and satisfactory performance of the contract.

30.2 Reasonability of Tenders’ proposed method and technique of construction,

construction programme, sequence of components of the work and proposed

resources assigned to the work shall be seen where it has been called for in the

30.3. (a) If the Bid of the successful bidder is seriously unbalanced in relation to the

estimated cost of the work/ item (s) to be performed under the Contract, MODASA

Nagarpalika may require the bidder to produce detailed rate price analysis for any

of all Items of the Bid of the quantities to demonstrate the internal consistency of

this rate Price with the construction methods proposed. After evaluation of the

rate analysis, the competent authority may require, that, the amount of the

Performance Security set forth in “Clause No.21 under Bid Security” above of

the contract be increased at the expense of the successful Bidder to a level

sufficient to protect the MODASA Nagarpalika, against financial loss in the event

of default of the successful Bidder under the contract.

(b) In respect of those items for which the quoted rates are more than 10% above

the overall percentage of accepted tender, the payment of such items in the

running bills shall be made at rate of that item which was used for the estimate

plus or minus overall variation percentage of the accepted tender plus 5% of the

estimated rate of that item. The balance amount as per accepted tender rate shall

be withheld from the running bills and will be released as per R&B Department

Circular no. PARCH/102008/ (61) dated 03-05-2013. No interest will be payable

for such withheld amount. This shall be taken care by way of payment schedule

and quoted rates need not be changed.

(c) The contract performance for actual execution and the payments to be made for

the work shall be based on such bid rates as per (a) and (b) above wherever

applicable for the purpose of running account bills. However, the final payments

shall be made based on the item wise quoted rates.

(d) Any decision of MODASA Nagarpalika regarding the interim rates at which

payment shall be made in accordance with the above Clauses shall be final and

binding to the Bidder.

(e) The application of the above clause (a) & (b) above shall be at the discretion of

30.4 As the work shall be executed on EPC contract basis on lump sum amount in the

of variation of the quantities in any item which needs revision of rates in accordance

with "Clause No. 14, Volume-I (B)", the revision of rate of the particular item shall

not be considered more than the quoted rate of such item.

30.5. To assist in the examination, evaluation and comparison of Tenders, the MODASA

Nagarpalika may ask the Bidders individually for clarification of their tenders including

break up of work done. The request for clarification and the response shall be in

writing but no changes in the price or substance of the tender shall be sought, offered

31 MODASA Nagarpalika reserves the right to accept or reject any Tender without

assigning any reason.

Information relating to the examination, clarification, evaluation and comparison of

bids and recommendations for the award of a contract shall not be disclosed to

bidders or any other persons not officially concerned with such process. Any effort by

a bidder to influence the Employer's processing of bids or award decisions by any

way may result in the rejection of the bidder's bid.

33 PRELIMINERY EXAMINATION OF TECHNICAL PROPOSAL:

The Employer will examine the bids to determine whether they are complete, whether

the documents have been properly signed, whether-the required security is included,

and whether the bids are generally in order. Any bids found to be non-responsive for

any reason or not meeting the minimum levels of the performance or other criteria

specified in the bidding documents will be rejected by the Employer and not included

for further consideration.

34.0 JOINT VENTURE CONSORTIUM (JV) (Not Applicable)

Joint venture consortium of Maximum Two firms/ members / companies, as partners

shall be allowed for the works.

All the Members of the JV shall be jointly and severally responsible for this Contract.

The Member of the JV holding highest stake shall be the Lead Partner. The JV shall

comply with the following requirements:

(a) A Joint venture agreement must be submitted along with the documents in which

minimum share of lead member shall have to be 60% and share of other members,

individually shall not be less than 25%.

(b) All the members of the Joint Venture firms shall have to collectively satisfy all the

criteria mentioned.

In joint venture both the members shall be an Indian citizen, Indian partnership firm

or Indian private/ public limited company.

All the members of Joint Venture shall have registration as per Volume I, Section II,

(c) The individual members who join in JV shall have to give an undertaking that they

will maintain status-quo till the completion of the work is awarded to the JV

Consortium, the same JV Consortium shall be maintained till the satisfactory

completion of the work. This undertaking shall be submitted on Stamp paper ₹300/-.

Duly signed by authorized signatory, which shall be notarized.

(d) In case of Bidder participating as a Joint Venture, on his selection for award of

contract, all the partners/members of the Joint Venture will have to sign the Contract

with the employer and will be jointly and severally liable for performance of the

contract. Award of Contract will be in the name of Joint Venture consortium which will

be considered as “Legal Entity” as far as this Bid/ Contract is concerned.

(e) The Bid, and in case of a successful bid, the Form of Contract Agreement, shall be

signed with the name of Joint Venture which will be legally binding on all the partners;

(f) Lead partner shall be declared as Prime Bidder authorized to be in charge; and this

authorization shall be evidenced by submitting a Power of Attorney signed by legally

authorized signatories of all the partners;

(g) The member in charge shall be authorized to incur liabilities, receive payments and

receive instructions for and on behalf of any or all partners of the Joint Venture and

the entire execution of the contract including defect liability period;

(h) All members of the Joint Venture shall be jointly and severally liable for the execution

of the Contract in accordance with the Contract terms, and a relevant statement to

this effect shall be included in the Authorization mentioned under (b) above as well

as in the Bid Form and the Form of Contract Agreement (in case of a successful Bid);

(i) A copy of the stamped and notarized agreement entered into by the Joint Venture

partners shall be submitted with the Bid. Roles, responsibilities and financial stakes

of all members of the Joint Venture consortium shall be clearly and unambiguously

prescribed in the Joint Venture agreement. In case of non prescription, the JV

agreement will be declared as invalid and the bid will be treated as non responsive.

(j) In case of Financial Criteria, if bidder participate in Joint Venture, financial strengths

of each of the JV members individually shall not be less than minimum qualifying

criteria worked out in proportionate to their financial stakes in the JV.

In case of physical criteria, either of the JV members shall meet the qualifying

requirement in any single completed project without taking into account their financial

stake in the JV agreement.

Each JV member shall have required Registration, solvency certificate, project

manager having 5 years experience, existence of company as per tender

requirement. Each member shall satisfy these requirements separately.

(k) The contractors participating in the name and form of a Joint Venture consortium shall

have to clearly and unambiguously define the role, responsibilities and financial stake

of each of the partners, the lead partner shall also have to be defined. On award of

contract to such a Joint Venture consortium, each of the members of the Joint

Venture consortium shall have to sign the Contract. Each member of the JV shall be

jointly and severally responsible for the performance of the contract.

(l) An original notarized copy of the agreement as prescribed in Form-22 entered into

by the joint venture partners shall be submitted with the bid. It should also distinctly

show the financial participation of each member of the joint venture and the

responsibility of each member as regards planning and execution of the work.

(m) In case of conflict between the terms in contract agreement and the Joint Venture

documents, the terms in the contract agreement shall prevail.

(n) The experience of the Sole Entity / Joint Venture only in India shall be applicable for

WTP works in this bid.

G. AWARD OF CONTRACT

36 SUCCESSFUL BIDDERS:

The Employer will award the Contract to the bidder whose bid has been determined

to be substantially responsive in terms of minimum qualification requirement and

technical requirements to the bidding documents and who has offered the Lowest

Evaluated Bid Price, provided that such bidder has been determined to be eligible &

qualified in accordance with the provisions mentioned under “Clause F. Evaluation

of Tender” in Section-II. A substantially evaluated responsive Tender is one, which

conforms to all the terms, conditions and specifications of tender documents without

material deviation or reservation. The material deviation or reservation is one,

36.1. Which affects in any substantial way the scope, quality or performance of the works.

36.2. Which limits in any substantial way inconsistent with tender documents, the

Employer’s ‘right’ or the Bidder’s obligations to the contractor.

36.3. Whose rectification would affect unfairly the competitive position of other bidders

presenting substantially responsive tender.

37 EMPLOYER’S RIGHT TO ACCEPT ANY BID OR TO REJECT ANY OR ALL BIDS:

37.1. Those Tenders which do not have Digital Signature attached shall be rejected.

37.2. Tender without Earnest Money Deposit (EMD), will be treated as non-responsive and

will be out rightly rejected.

37.3. Notwithstanding the above, the MODASA Nagarpalika reserves the rights to accept

or reject any bid or to cancel the Bidding process and reject all Bids at any time prior

to award of contract, without thereby incurring any liability to the affected Bidder or

Bidders or any obligation to inform the affected Bidder or Bidders on the grounds of

the competent authority's action.

37.4. In addition to the above, the Tender will also be liable to be rejected out rightly if, the

Bidder or in the case of a firm, each partner or the person holding the Power of

Attorney thereof does not digitally sign.

38 NOTIFICATIONS OF AWARD:

38.1 Prior to the period of bid validity prescribed by the Employer, the Employer will notify

the successful bidder by fax, confirmed by registered letter, that its bid has been

accepted. This letter (hereinafter and in the Conditions of Contract called the “Letter

of Intent") shall name the sum which the Employer will pay the Contractor in

consideration of the execution, completion and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Conditions of

Contract called “the Contract Price”).

38.2 The notification of award will constitute the formation of the Contract.

38.3 Upon the furnishing by the successful bidder of a performance security (and domestic

preference security where required).

39 SIGNING OF CONTRACT AGREEMENT:

39.1 At the same time that he notifies the successful bidder that its bid has been accepted, the

Employer will send the bidder the Form of Contract Agreement, incorporating all agreements

between the parties.

39.2 Within 15 days of receipt of the Form of Agreement, the successful bidder shall sign the Form

and return it to the Employer.

39.3 As soon as the work is awarded and a Letter of Award (LOA) is issued to the contractor, a

tripartite agreement between Urban Local Bodies (ULB), MODASA Nagarpalika and the

contractor shall be executed on ₹300/- non-judicial stamp paper and duly notarized by notary

public. Form 27 in Volume I is the proforma for the tripartite agreement.

40 PERFORMANCE SECURITY:

40.1. The successful bidder shall have to pay Performance Security in the form of an Unequivocal

bank guarantee issued by any shortlisted bank as per Notice Inviting Tender having a branch

at MODASA and the same shall become refundable as per Clause No. 01 under General

Conditions of Contract.

41 CORRUPT OR FRAUDULENT PRACTICES:

41.1 MODASA Nagarpalika requires that bidders/suppliers/contractors follow the highest standard

of ethics during the procurement and execution of such contracts. In pursuance of this policy:

(a) Defines, for the purposes of this provision, the terms set forth below as follows:

(i) “Corrupt practices” means behavior on the part of officials in the public or

private sectors by which they improperly and unlawfully enrich themselves

and/or those close to them, or induce others to do so, by misusing the position

in which they are placed, and it includes the offering, giving, receiving, or

soliciting of anything of value to influence the action of any such official in the

procurement process or in contract execution; and

(ii) “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

determination of the Borrower, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at artificial

non-competitive levels and to deprive the borrower of the benefits of free and

open competition;

(b) Will reject a proposal for award if it determines that the bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for the contract

(c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract if it at any time determines that the firm has engaged in corrupt

and fraudulent practices in competing for, or in executing a contract.

If at any stage it is found that the bidder had hidden material information or had

submitted information which is false and fraudulent shall be debarred from bidding

in MODASA Nagarpalika tender for three years and EMD shall be forfeited. The

matter shall also be brought to the notice to the registration authority of the

42 GENERAL RULES AND DIRECTIONS:

42.1. No receipt for any payment alleged to have been made by a Contractor in regard to

any matter relating to this tender or the contract shall be valid and binding on

MODASA Nagarpalika unless it is signed by the Engineer-in-Charge.

42.2. The measurements of work will be taken according to the usual method in use in

MODASA Nagarpalika and no proposal to adopt alternative methods will be accepted.

The decision of the ‘Engineer-in-Charge as to what is the usual method in use in the

MODASA Nagarpalika, will be final.

42.3. Under no circumstances shall any contactor be entitled to claim enhanced rate for

any item covered in this Contract except price variation for specified items as per

42.4. The Contractor shall not be permitted to tender for the work in which his near relative

is working in that Division or its sub-division as an Engineer of any category, Divisional

Accountant, Store Keeper, and in the Circle Office as a Superintending Engineer

Controlling that division as on date when Tender is submitted.

(Note: By the term “near relative” it is meant wife, husband, parent, and grandparent)

42.5. The contractor shall compulsorily furnish his latest address (es) including the latest

address of his partners and place(s) of filling his/their income tax returns along with

the tender (in the annexure form appended hereinafter). Any changes, if occur, in

such address, during the tenure of contract, the latest address (es) shall invariably

and forthwith be intimated by the Contractor to the concerned Engineer-in-Charge.

42.6. Receipt for payment made on account of the work, when executed by a firm shall be

signed by all the partners except where the contractors are described in their tender

as firm in which case the receipt shall be signed in the name of the firm by one of the

partners or by some other person having authority to give effectual receipts for the

42.7. Every Blank (fields) in the Tender document (Forms, Schedule, etc.) must be filled up

by the Bidder and shall be submitted online.

42.8. Erasures and corrections:

Persons tendering are informed that no erasures or alterations by them in the text of

document downloaded from website will be allowed and such erasure and alterations

will be disregarded. If there is any error in writing, Bidder can edit the same and

correct it. Please refer to the Vendor Training Manual.

42.9. The contract will normally be made within 180 days from last date of receipt of

43.0 DECLARATION FORM: (FORM-H)

43.1. In conjunction to Sub Clause 'C' under “29. Evaluation to Technical bids" the bidder

should submit undertaking as per Form-H on non-judicial stamp paper of Rs.300/-

dully attested by notary public regarding document submitted, are true. MODASA

Nagarpalika would have the right to forfeit the EMD and blacklist the bidder if any of

the information given by the bidder is found faulty or incorrect or misleading.

44.0 REQUIREMENTS OF A BIDDER

44.1 The applicant in the same name and style shall be a well-established

Civil/Mechanical/Electrical (as per type of the tender) Engineering Contractor and

shall have Registration in the required class for the work. The agencies whose

contracts have been terminated on account of non-performance/poor performance in

any work and debarred contractors will not be eligible for this Tender.

44.2 COMPETENCY OF TENDER: -

Contract will be awarded to responsive Bidders on the basis of prequalification criteria

and evaluation of price-bid accordingly.

44.3 The Bidders/Bidders are required to deploy the necessary machineries/ equipment’s

(by owning/ hiring/ leasing) for the execution of work as specified in Clause 3.0,

Section-III of this Volume.

44.4 The Bidder shall employ Project Manager, Engineers, technicians and other key

personnel and other Civil/Mechanical/Electrical Technical Staff as specified.

45.0 SUPPORTING DOCUMENTS:

45.1. The bidder must provide by uploading evidence of having adequate experience and

performance which include supporting certificate or report relating to physical,

financial, technical and other capability of the bidder from the respective clients in

their original language along with certified translation of all relevant portions of the

information about the financial capacity in Indian Rupees Only.

45.2. MACHINERIES

The work of Sewage Treatment Plants will require sufficient numbers of equipment

like hauling equipment, allied equipment, and other such machinery tools and plants

required for the smooth execution of the work. Bidder should have sufficient

machinery which is required for execution.

The list of machinery as available with contractor or intended to be acquired should

be furnished invariably by the bidder with the documents. Other machinery

specifically available but under use or to be used for other project could be listed in

SECTION-III: QUALIFICATION CRITERIA & EVALUATION

QUALIFICATION CRITERIA & EVALUATION PROCEDURE

All information requested for in the down loaded forms should be furnished against

the respective columns in the forms in electronic formats. If information is nil it should

also be mentioned as nil or no such case. If any particular query is not applicable in

case of the applicant, it should be stated as not applicable However, the tender/

Bidders are cautioned that not giving complete information called for in the tender

Documents in the form required or not giving it in clear terms or making any charge

in the prescribed forms may result in the Bidder being summarily disqualified.

1.1 The tender’s/ Bidder’s name shall appear on each page of the prescribed Proforma.

1.2 Reference, Information and certificates from the respective clients certifying

suitability, technical know-how or capability of the Bidder shall be signed by that client,

in full with his name underneath in block letter and designation in that organization.

1.3 No further information will be entertained after submission of Tender Document

unless it is called for by the MODASA Nagarpalika.

1.4 Any effort by a Bidder / Bidder to influence the MODASA Nagarpalika in the process

of examination. Clarification, evaluation of Tender and in decision concerning

qualification, may result in disqualifying the Bidder.

1.5 The successful per-qualification made in the case of any Bidder for any other work of

MODASA Nagarpalika will not be considered valid for the present work.

1.6 The time for completion of the work is 6 Months from the date of ‘Notice to Proceed’.

1.7 The intending Bidder shall get himself registered with nproucre.com for obtaining his

unique identification number and digital signature required for participating in the bid.

1.8 The bids received under this single stage, two envelope procedure, shall be assessed

and evaluated based on the qualification criteria and evaluation procedure prescribed

2.0 LIST OF ACCOMPANIMENTS:

Bidder shall include following accompaniment to tender documents while submission.

2.1 Letter of transmittal (Scanned Copy)

2.2 Power of attorney:

A power of attorney on non-Judicial stamp paper of appropriate value duly notarised

by a notary public, if power is delegated for signing the bid to other persons by

applicant. (Scanned Copy)

2.3 Certificate of registration:

1) A Certificate of registration as an approved contractor of concerned State

Government/ Railway/CPWD/ Government bodies. The applicant(s) who are

registered with other Government (State/Central), Board, Corporations, and

Government Undertaking / Organizations of state & central government

including all Public Sector Units shall submit proof of application made for

registration for “E-1” class & above (Civil) in Gujarat State (Scanned copy).

2) The bidder must have valid registration in “E-1” Class or above with Gujarat

state R&B Electrical Wing and valid Electrical Contractor License issued by

Licensing Board, Energy & Petrochemical Department, Gujarat.

The bidder must execute Memorandum of Understanding (MOU) with the

agency having valid registration in “E-1” Class or above with Gujarat state R&B

Electrical Wing and valid Electrical Contractor License issued by Licensing

Board, Energy & Petrochemical Department, Gujarat

2.4 Supporting document:

Every blank (Field) in the tender documents (Forms, Schedules, etc.) must be filled

by the Bidder and submitted online. Tender forms that are not completed will not be

accepted online use of a dash (-) is not permitted. Please write “Not applicable” or

“Nil” as and where required by Bidder.

DESCRIPTION OF PROFORMA

1 Form-0 List of Submission

2 - Proforma for “Letter for submission of tender”.

3 Form-1 Details of the organization structure of the bidder

4 Form: 2 Details of Personnel

5 Form: 3 Details of Machinery Equipment and work Plan

6 Form: 4 Information relating to Financial Criteria

7 Form-5 Financial data

8 Form-6 List of works already completed by the Bidder

9 Form-7 Details of works on hand with Bidder

10 Form-8 Details of experience of completed work (similar nature)

Additional Information and Litigation History / Debarment /

12 Form-10 Information for tenders submitted but not awarded

13 Form-11 Certificate for experience of work

14 Form-12 Joint Venture data (If applicable)

15 Form-13 Personnel/ staff proposed for the project

DESCRIPTION OF PROFORMA

Curriculum Vitae of the Project Manager and all key Technical

17 Form-15 Proposed site organization and Management

18 Form-16 Details of experience for the physical qualification criteria

Approach & Methodology with conceptual design & supporting

calculations of the system.

20 Form-18 Form-H (Declaration)

21 Form-19 Proforma for Bank Guarantee (EMD)

Work-wise details of work completed/ in progress by the

Proforma for Performance bond/ Performance guarantee

Proforma for bid security

24 Form-22 Proforma for Joint Venture Agreement (If Applicable)

“Assured Pipe Supply Declaration” (MOU with Manufacturer of

Proforma for memorandum of understanding (MOU) with

pipeline supplier (If Applicable)

Site visit certificate - To be submitted on company’s letter head

duly sealed and signed by PoA.

MoU for engagement of Agency for specialized work to be

included in the Tender Form (if applicable)

3.0 QUALIFICATION ELIGIBILITY:

3.1 The Bidder in the same name and style shall be a well-established Civil Engineering

contractor with at least 5 (Five) years’ experience and capability for construction of all

types of Civil / Mechanical / Electrical Engineering works.

3.2 The Bidder in the same name and style must give evidence of having adequate

experience in mobilizing equipment and personnel for large value contracts and in

the deployment of heavy construction equipment for the type of work described

3.3 The Bidder must have adequate staff and equipment for carrying out work in

accordance with time schedule.

3.4 The Bidders/Bidder must have a Project Manager with not less than 5 (Five) years’

experience in managing construction in the field of Civil Engineering works as

mentioned in Clause 3.1 and similar work, along with a minimum number of

engineering, technical and other key personnel with adequate experience in civil

engineering work as under:

(1) Project Manager (Degree engineer in any discipline with a 1 No.

minimum 5 years of experience)

(2) Process Engineer with Master’s Degree in Environmental 1 No.

Engineering (2 years’ experience)

(3) Civil Engineers (Degree holders) 2 No.

(4) Supervisors (Diploma holders) 3 No.

(5) Technical Assistants (Diploma) 2 No.

(7) Electrical Engineers (Degree holders) 1 No.

i. If sufficient staff does not exist at the time of bidding, an undertaking for

employing the necessary staff shall be given by the Bidder.

ii. Successful Bidder shall deploy the minimum key Personnel mentioned above

during execution of work at site.

3.5. The Bidder must provide evidence of having adequate experience. The Bidder should

up load the digitally signed scanned copies to supporting certificate, reports relating

to physical, financial, technical, machinery and other capability of the applicants in

their original language along with certified translation of all relevant portions of the

certificate/reports in English duly attached with their Digital Signature. The applicant

should upload the financial capabilities in Rupees only.

3.6 The Bidders are required to upload digitally signed scanned copies along with their

application certificates obtained from the concerned authorities/ employers towards

3.7 Qualification of the bidder:

To be qualified for award of Contract, bidders shall:

(a) Submit a written power of attorney authorizing the signatory of the bid to

submit the bidder;

(b) Submit Qualification requirements specifying financial capacity, technical

capacity, minimum acceptable levels with regards to Bidder's experience

in relevant projects and other relevant factors such as work in hand, future

commitments, and litigation history as given and described in the Appendix 1 to

Instruction to Bidders.

(c) Submit proposals regarding work methods, scheduling and re sourcing

which shall be, provided in sufficient detail to confirm the bidders’ capability to

complete the works in accordance with the specifications and the time for completion.

(d) Submit Memorandum of Understanding (MoU) with pipe manufacturer clearly

stating the terms & conditions of the MoU. Such MOU shall not be amended or

modified without prior consent from MODASA Nagarpalika during the period of

performance of contract; MODASA Nagarpalika shall not allow such change

except for special reasons in the interest of expedition

(e) us implementation of the project.

3.8 If the bidder is joint venture

(a) In case of bidder participating as a Joint Venture, on his selection for

award of contract, all members of the Joint Venture will have to sign the contract

with the Employer and will be jointly and severely liable for performance of the

contract/ Award of contract will be in the name of Joint Venture consortium which

will be considered as "Legal Entity" as far as this bid/contract concern.

(b) The bid, and in case of a successful bid, the Form of Contract Agreement, shall

be signed with the name of Joint Venture which will be legally binding on all

(c) One of the partners shall be declared as Prime Bidder authorized to be in charge;

and this authorization shall be evidenced by submitting a power of attorney signed

by legally authorized signatories of all the partners;

(d) The partner in charge shall be authorized to incur liabilities, receive

payments and receive instructions for and on behalf of any or all partners of the

joint venture and the entire execution of the Contract;

(e) All partners of the joint venture shall be jointly and severally liable for the execution

of the Contract in accordance with the Contract terms, and a relevant statement to

this effect shall be included in the Authorization mentioned under (b) above as well

as in the Bid Form and the Form of Contract Agreement (in case of a successful

(f) A copy of the Stamped and notarized agreement entered into by the joint venture

partners shall be submitted with the bid. Roles, responsibilities and financial stakes

of all members of the Joint Venture consortium shall be clearly and unambiguously

prescribed in the Joint Venture agreement. In case of non-prescription, the JV

agreement will be declared as invalid and the bid will be treated as a single bidder,

in the name of bidder, who has purchased the bid documents.

3.9 Bidders shall also submit proposals of work methods and schedule, in sufficient

detail to demonstrate the adequacy of the bidders' proposals to meet the

Employer's Requirements.

3.10 All guarantees shall be in the name of the joint venture if the bid is submitted in

the form of a joint venture.

4.0. MINIMUM PRE-QUALIFICATION CRITERIA:

To qualify, each bidder in the same name and style should have achieved the following

4.1. List of Mandatory documents to be submitted

a. Registration

b. EMD/Bid Security /Tender Fee

c. Solvency Certificate (As per Current Calendar Year)

d. Turn Over Authorized by C.A (Average Annual Last 3 Years)

e. Bid Capacity.

f. I.T.R and (Last 3 Challan)

g. EPF Registration Certificate.

h. Document supporting similar nature of work & Financial and physical criteria

If bidder fails to submit above documents or mandatory criteria are not fulfilled, bidder

shall be considered as not qualified and their financial bid shall not be open. To

qualify, each bidder in the same name and style should have achieved the following

a. Registration: As per Section: II, Instruction to Bidder, Clause

b. EMD and Tender Fees As per the tender notice.

C. Solvency Certificate

Bank Solvency of minimum Rs. 4,53,913/- Solvency Value Certificate of the

organization should be of as per the Latest current calendar year. i.e, 2025. Year

issued by Nationalized Bank or Bank listed as per the latest GR of. Finance

4.2.1 TURNOVER:

Bidder must have achieved a minimum average annual financial turnover (at current

price level) from contract receipt of works (in all classes of civil engineering

construction works only) of Rs.11,34,782.00/- in the Three financial years, from April

Note: The details pertaining to turnover of the last 03 Financial years (i.e., from FY

2022-23 to FY 2024-25) shall be audited and certified by a Chartered Accountant on

his own letterhead and duly attested

4.2.4 SIMILAR NATURE OF WORK:

1) The bidder must have completed a similar nature of work Construction Work

of Civil Work i.e Building Construction Works/Road Works/Park

Development/Lake Development etc. Done within the last Five financial years

i.e., from April 2020-21 to March – 2024-25, and up to one month before the last

date of submission of the bid of value not less than:

One Contract 80% of Estimated Cost Or equal to Rs. 18,15,652.00/-

Two Contract 50% of Estimated Cost Or equal to Rs. 11,34,782.00/-

Three Contract 40% of Estimated Cost Or equal to Rs. Rs. 9,07,826.00/-

2) The bidder must have valid registration in “E-1” Class or above with Gujarat

state R&B Electrical Wing and valid Electrical Contractor License issued by

Licensing Board, Energy & Petrochemical Department, Gujarat and must have

Completed at least Single work involving Component of Supply, Installation,

Testing & Commissioning (SITC) Street Lights.

The bidder must execute Memorandum of Understanding (MOU) with the

agency having valid registration in “E-1” Class or above with Gujarat state

R&B Electrical Wing and valid Electrical Contractor License issued by

Licensing Board, Energy & Petrochemical Department, Gujarat and must have

Completed at least Single work involving Component of Supply, Installation,

Testing & Commissioning (SITC) Street Lights.

4.2.3 AVAILABLE BID CAPACITY

The Bidder who fulfills the qualifying criteria mentioned above shall be qualified only

if he fulfills the requirement of the bidder’s capacity. The bidding capacity of any

tender/ Bidder is required to be more than or equal to the estimated cost of the work

i.e., Rs.22,69,564.00/- The bidder’s capacity shall be computed as shown below.

Available Bid Capacity = [(A x N x 2.0) - B)]

The maximum value of construction works executed in any one year

A = during the last five years, updated at the financial year,(from 2020-21 to

2024-25), updated at the base year of inviting tender.

B = Value of the existing commitments as on the date of bid submission for

works (complete or partial) to be completed in the next 06 Months. The

details shall be countersigned by the Chief Officer or the equivalent

officer of the employer on whose behalf the firm is carrying out the works.

Also, declaration of financial liabilities, work on hand/completed projects

on Rs.300/- non-Judicial stamp paper.

In the case of a Joint Venture (If Applicable), parameters A and B shall

be determined based on details pertaining to such partners who propose

to undertake the physical execution of work and in proportion to their

participation/stake as specified in respective clauses in the tender

N = Years prescribed for completion of the work for which bids are invited.

If the Tender has been invited as a Package/Slice Minimum aggregate required

Bid Capacity shall be considered, and accordingly, the Bidder may qualify for less

number of Packages/Slices. In the case of individual Tenders (not invited in a

single Basket), the Bidder may qualify for a particular work (based on his

Technical Bid), but at the time of evaluation of Price Bid, if a greater number of

such individual Bids are evaluated simultaneously, aggregate Bid Capacity shall

be considered. In such a case, if the Bidder does not have adequate capacity for

all the Bids in which his Bid is the lowest responsive Bid, he may be considered

for a smaller number of Bids. Decision of the Employer based on the least cost

combination as may be the most advantageous to Competent authority shall be

final and binding to all the Bidders.

Note to 4.1 Financial Criteria:

I. The statement showing the value and details of completed works, existing

commitments, and ongoing works as well as the stipulated period of completion

remaining for each of the works listed should be countersigned by the officer not

below the rank of an Engineer-In-Charge.

II. The certificate for past performance should be as per the prescribed Proforma in Form-11...

III. The Bidders are required to upload the latest client’s certificates in Form-11 (or in any

format with the yearly breakup) obtained from the concerned authorities/ employers

towards proof of their having executed contracts satisfactorily along with their bids.

The quantities involved should be certified by the top executive of the firm in the

prescribed Proforma in Form-11 (or in any format with yearly breakup) of Volume-I.

IV. Physical and financial performance of any work not supported by client certificate in

Form-11 or in any form will not be considered for qualification.

V. The Bidder should furnish the information about financial capability (similar nature of

work) in Form-8 (To satisfy Financial Criteria 4.1.2). Bidders are required to

substantiate the information by submission of appropriate client certificates (Form

VI. The Bidder must provide by uploading evidence of having adequate experience. The

bid should include supporting certificate or report relating to physical, financial,

technical and other capability of Bidder in their original language along with certified

translation of relevant portion of the certificate/ report in English. The Bidder should

furnish the information about financial capability in Rupees only.

VII. Depending upon the actual bid capacity assessed and other qualifying requirements,

the bidder will be qualified for the work.

VIII. The bidder is required to submit the declaration of his financial liabilities, work on

hand/completed projects on ₹300/- non-judicial stamp paper. In case of false

statement/ declaration, the bidder shall be liable for penal action. Further, the details

furnished in the relevant form as per tender should be in line to the declaration by the

IX. The criteria mentioned above at shall be evaluated based on the details submitted

with the documents. Such bidder shall have to submit the details in the prescribed

proforma which are applicable to them. Bidders should read the note under each

Form/Annexure carefully and submit the details accordingly.

X. Turnover of the previous year and cost of completed / executed similar nature of work

shall be given additional weightage to bring them to 2024-2025 Price level to account

for price escalation as illustrated below :

Turnover/Cost of Executed

Turnover/ Cost of work at the previous

Executed Work completed financial year’s

(Base Year of inviting tender)

i) Financial year means the period beginning from the 1st of April to 31st of

March of the next year.

4.2. The details pertaining to Turnover for the year 2020-21 to 2024-25 and the details

pertaining to Net Cash Accrual, Net Worth and Net Working Capital for the year 2020-

21 to 2024-25 shall be certified by a Chartered Accountant on his own letterhead and

duly attested. Turnover, Net Cash Accrual, Net Worth, and Net Working Capital for

financial 2020-2021 to 2024-2025 shall be considered subject to submission of an

audited certificate from a chartered accountant by the Bidder.

4.3. PHYSICAL CRITERIA:

The bidder must have successfully carried out minimum quantities of the following work in

any one completed project during last (05 Five Financial years (i.e., from FY 2020-21 to FY

2024-25) and up to one month prior to last date of submission of the bid.

4.3.1 PIPELINE: (Not Applicable)

4.3.2 PUMPING MACHINERY: (Not Applicable)

4.3.3 ELEVATED STORAGE RESERVOIR: (Not Applicable)

4.3.4 STORAGE SUMP: (Not Applicable)

4.3.5 CONSTRUCTION OF INTAKE WELL: (Not Applicable)

4.3.6 WATER TREATMENT PLANT: (Not Applicable)

4.3.7 OPERATION & MAINTENANCE: (Not Applicable)

Note to 4.3 Physical Criteria:

I) The works for which the bidder has not entered in to contract agreement will

not be considered

II) The above experience shall be within the last (5) i.e., 2020-21 to 2024-25 and

up to one month prior to the last date of submission of the bid for which Form -

3A/11 must be submitted.

III) Experience as subcontractor shall not be considered.

IV) The experience of works executed in Government (State/Central), Board,

Corporation, and Government Undertaking /Organizations of state & central

government shall only be considered for evaluation. The experience certificate

from the client equivalent to not below the rank of Chief Officer shall be

considered. The experience of sublet works shall not be considered.

V) All MOUs shall be on a Non judicial stamp paper of appropriate value duly

notarized and signed by respective authorized representatives.

VI) The Bidder/JV Member/MOU partners contract should not have been

terminated/blacklisted/debarred in any State Govt/ Municipal Corporations/

Central Govt./ Any state Govt Organization, Urban Local body and/or its

undertaking company or its SPV, Asian Development Bank/ World Bank or

similar international funding agencies organizations due to delay in projects

during last five years.

VII) The works for which bidder have not entered in to contract agreement will not

VIII) If the bidder claiming Technical/ Physical Eligibility Criteria for the works has

completed any of the works in joint venture with any other company then, along

with the experience certificates, the firm shall submit the joint venture agreement

for that particular work. Experience certificates not accompanied by joint venture

agreement shall not be considered for evaluation. The credit for the bidder which

has completed a work in joint venture is allocated as follows:

IX) The above experience shall be within last Five (5) i.e., 2020-21 to 2024-25 and

up to one month prior to last date of submission of the bid for which Form -3A/11

must be submitted.

X) All MOUs shall be on a Non judicial stamp paper of appropriate value duly

notarized and signed by respective authorized representatives.

XI) Bidder should fulfil the following criteria mentioned under Clause 4.0, Minimum

Qualifying Criteria. If not fulfilled, he will be out rightly rejected.

SECTION-IV: QUALIFICATION DATA SHEET

TO BE FILLED UP BY THE BIDDER

QUALIFICATION DATA SHEET

TO BE FILLED UP BY THE BIDDER

The qualification questionnaire contains the following forms:

DESCRIPTION OF PROFORMA

1 Form-0 List of Submittals

2 - Proforma for “Letter for submission of tender”.

3 Form-1 Details of the organization structure of the bidder

4 Form: 2 Details of Personnel

5 Form: 3 Details of Machinery Equipment’s and work Plan

6 Form: 4 Information relating to Financial Criteria

7 Form-5 Financial data

8 Form-6 List of works already completed by the Bidder

9 Form-7 Details of works on hand with Bidder

10 Form-8 Details of experience of completed work (similar nature)

Additional Information and Litigation History / Debarment /

12 Form-10 Information for tenders submitted but not awarded

13 Form-11 Certificate for experience of work

14 Form-12 Joint Venture data (Not Applicable)

15 Form-13 Personnel/ staff proposed for the project

16 Form-14 Curriculum Vitae of Project Manager and all key Technical Staff

17 Form-15 Proposed site organization and Management

18 Form-16 Details of experience for physical qualification criteria

DESCRIPTION OF PROFORMA

Approach & Methodology with conceptual design & supporting

calculations of the system.

20 Form-18 Form-H (Declaration)

21 Form-19 Proforma for Bank Guarantee (EMD)

Work wise details of work completed/ in progress by the

Proforma for Performance bond/ Performance guarantee

Proforma for bid security

24 Form-22 Proforma for Joint Venture Agreement (Not Applicable)

“Assured Electrical Works Execution Declaration” (MoU with

Licensed Electrical Contractor

Proforma for memorandum of understanding (MOU) with

Licensed Electrical Contractor (If Applicable)

Site visit certificate - To be submitted on company’s letter head

duly sealed and signed by PoA.

MoU for engagement of Agency for specialized work to be

included in the Tender Form (if applicable)

1. If necessary, additional sheets may be added to the forms. Each page of each form

should be clearly marked in the right top corner as follows: Form-0, page 1; Form I,

2. Some of the forms will require attachments. Such attachments should be clearly

marked as follows: Attachment 1 to Form I, Attachment 2 to Form I, etc.

LIST OF SUBMITTALS SUBMITTED

1 Covering Letter Letter of transmittal (Scanned Copy)

Power of attorney on Rs. 300/- non-judicial

Power Of stamp paper duly notarised, if the power is

Attorney delegated for signing the bid to other

persons by the applicant. (Scanned Copy)

Certificate of registration as an approved

contractor of the concerned State

Government/ Railway/ CPWD/ Government

bodies. The applicant(s) who are registered

with other Government (State / Central),

Certificate Of Board, Corporations, and Government

Registration Undertaking / Organizations of state &

central government, including all Public

Sector Units shall submit proof of

application made for registration for “E-1”

class & above in Gujarat State (Scanned

Copy of the latest Income Tax Return with

permanent account number (PAN) and

Income Tax ward where assessed.

(Scanned copy).

Company Letter of Incorporation of the company

5 Establishment (Individual or any member in case of JV/

Details consortium)

A scanned copy of the declaration showing

the details of all works completed and works

List Of Work on hand with the contractor and the value of

On Hand And works that remain to be executed.

Completed (List of Work on hand to be supported

with non-judicial stamp paper of Rs. 300/

duly notarized).

A scanned copy of E.M.D. in accordance

with the relevant clause in “Tender Notice”

7 of tender notice and the original shall also

be submitted in physical form by

RPAD/Speed post

A scanned copy of the Account payee

8 Tender Fee Demand Draft for the Tender Fee in

accordance with the relevant clause of

Tender Notice, and also in physical form

shall also be submitted by RPAD/Speed

Scanned Copy of the Solvency Certificate

Solvency from Bank of required amount as per

Certificate Tender Notice. (As per Current clander

The bidder should submit undertaking on

non-judicial stamp paper of Rs. 300/- duly

notarized regarding document submitted,

Bidder (individual or any member in case of JV/

consortium) shall not have suffered bankruptcy/

insolvency during the last 5 years. For this

11 Agreement Certificate of CA appointed by the bidder must

(Not Applicable)

be produced along with a self affidavit on non-

judicial stamp paper of ₹300/- duly notarized

The bidder, whose contracts are earlier

terminated on account of poor performance

12 in MODASA Nagarpalika works, will not be

eligible. For this tender Self Declaration by

bidders is required

13 Form-0 to Form-24

MOU Allowed for

Criteria on Non

14 Judicial Stamp 1-Pumping Machineries (Not Applicable)

2-Water Treatment Plant (Not Applicable)

15 Stamp Paper Of

1-Pipe Supply assurance (Not Applicable)

16 Schedule of construction method

18 Schedule of Major items of equipment

19 Schedule of key personnel

Note: All submittals shall be numbered chronically and reference of page nos shall be

mentioned in “FORM-0”. The same is to be uploaded online and submitted in physical form

LETTER FOR SUBMISSION OF TENDER

MODASA Nagarpalika

BID DOCUMENTS FOR CONSTRUCTION OF DIVIDER AND SITC OF STREET LIGHTING WORKS AT

VARIOUS LOCATIONS OF MODASA TOWN, DISTRICT ARVALLI

1 Having examined the details given in the invitation to Bidder for qualification and brief

note, the condition of contract, Specification, Drawings, and bill of quantities and Nos.

……… for the execution of the above-named work, we the undersigned, offer to

execute and complete such works and remedy any defects therein in conformity with

the conditions of the contract, Specifications, Drawings, Bill of Quantities and quoted

amount in accordance with the said conditions.

2 We hereby certify that all the statements made and information supplied in the

enclosed forms and accompanying statements are true and correct.

3 We have furnished all information and details necessary for qualification and have no

further pertinent information to supply.

4 We submit the certified solvency certificate of Rs.______ Crores and authorize the

Board to approach the Bank issuing the solvency certificate to verify the correctness

thereof. We also authorize the Board to approach individuals, employers, firms and

corporations to verify our competency and general reputation.

We hereby apply for qualification for

BID DOCUMENTS FOR CONSTRUCTION OF DIVIDER AND SITC OF STREET LIGHTING WORKS AT

VARIOUS LOCATIONS OF MODASA TOWN, DISTRICT ARVALLI. We undertake, if our Tender is

accepted, to commence the works immediately after the receipt of the Engineer’s notice to

commence, and to complete the whole of the works comprised in the contract within the time

stated in the Appendix to the tender.

5 We agree to abide by this Tender for the period of 180 days from the last date fixed

for receiving the same and it shall remain binding upon us and may be accepted at

any time before the expiration of that period.

6 We enclose here with fixed Deposit receipt / Deposit at call receipt/cross demand

draft / Bank Guarantee amounting to (as per Tender Notice) Towards Earnest Money

Deposit which is to be absolutely forfeited by the Board should we not Deposit the

amount of the Security Deposit specified in the Clause 1, General Conditions of

Contract, Volume-IB

7 We enclose………. DD in favor of MODASA Nagarpalika office name (as applicable)

amounting to Rs._______ towards tender fees.

8 Unless and until a formal Agreement is prepared and executed this Tender, together

with your written acceptance thereof, shall constitute a binding contract between us

9 We also submit a general description on the approach to the construction methods,

technologies proposed etc. and the detailed Work Plan proposed for execution.

11 We submit the following certificates in support of our suitability, technical know-how

and capability for having successfully completed the following works.

MODASA Nagarpalika

12 We hereby confirm that there are no deviations to the terms & conditions of the

contract and we are liable for execution of this contract in accordance with the

stipulated conditions of the contract.

13 We understand that you are not bound to accept the lowest or any tender you may

Receive. Dated this ______________ day of_________________(Year) Signature

_____________________in the capacity of ___________________ Duly authorized

to sign tender for and on behalf of______________________________

14 We are enclosing herewith ‘‘Form H’

15 Irrespective of whatsoever has been stated to the contrary anywhere else in our offer

no technical deviations have been taken and the entire work shall be performed as

per your specifications and Tender documents.

Signature of Applicant.

(NAME IN BLOCK CAPITALS)

Seal of Applicant

Date of submission

DETAILS OF ORGANIZATION STRUCTURE OF THE BIDDER

1. Name of Bidder

2. Nationality of Bidder

3. Office address

Telegraphic Address

Telephone Number

E-mail address.

4. Year of Establishment

5. Location of Establishment

6 Bid is submitted as

a) An individual

b) A proprietary firm

c) A firm in partnership

d) A limited Company or Corporation

e) A Group of Firms / Joint Venture (if

applicant is of category “f” give complete

information in respect of each other).

f) A Group of Companies

7. Attach the Organization chart showing the

structure of the organization including the names

of the Directors and Position of officers

8. Number of years of experience

a) as a prime contractor (Contractor shouldering

main responsibility)

i) in own country

ii) other countries (Specify countries)

b) in a joint venture

i) in own country

ii) other countries (Specify countries)

9. For how many years has your organization been

in business of Civil Engineering works under its

present name? What were your fields when your

organization was established?

Whether any new fields have been added in your

organization? and if so, when?

10 Whether you were required to suspend

construction for a period of more than six months

continuously after the work was started? If so,

give the name of project and reasons thereof.

11 Have you ever left the work awarded to you

incomplete? (If so, give name of project and

reasons for not completing work)

12 In how many of your projects penalties were

imposed for delays? (Please give details)

13 In which fields of civil engineering construction do

you claim specialization and interest?

14 Give details of experience in water supply

projects, pipe laying works, installation of large

capacity of pumps etc. with modern technology

and quality control.

15 Give details of experience for construction of large

water supply and sewerage projects.

16 Give details of experience in using heavy earth

moving machinery, machineries for pipe laying

and installation of pumping machinery

17 Give details of testing laboratory, if any.

18 In how many of your works cases of litigations

19 If the applicant intends to enter into a Joint N/A

Venture for the project, please give the following

information otherwise state.

DETAILS OF PERSONNEL

Give details of key Technical and Administrative Personnel who could be assigned the work

in the following Proforma.

1) Details of the Board of Directors Name

A) 2) of the Director Address Organization of

3) the Board of Director

B) Key Technical and administrative

1) Personnel and Consultants Individual's

2) Name Professional Qualification

3) Present position in the firm Professional

4) experience and details of works carried

5) out No. of years worked with the

7) Languages known Additional

(C) Key Technical, Administrative Personnel

Sr. Key Personnel Nos. Professional Qualification

1. Project Manager (Civil)

Electromechanical

3. Site Engineer

4. Technical Assistant

(D) Skilled and other labor

(indicate number category

1) Skilled labor

DETAILS OF MACHINERY EQUIPMENTS AND WORK PLAN

Plant & Equipment’s Owned & Proposed for the Project

Name of Applicant or partner of a joint venture:

The Applicant will provide adequate information to demonstrate clearly that it has the

capability to meet the requirements for each and all items of equipment listed in the

Employers requirements. A separate Form-3 will be prepared for each item of equipment

proposed by the Applicant. For each item of equipment, the applicant should attach a copy

of ownership certificate or lease agreement.

Name of Equipment

Equipment 1. Name of manufacturer 2. Model and power rating

3. Capacity 4. Year of manufacture

Current 5. Current location

6. Details of current commitments

Source 7. Indicate source of the equipment

Owned Rented Leased Specially manufactured

Omit the following information for equipment owned by the J/V partner.

Owner 8. Name of owner

9. Address of owner

Telephone Contact name and title

Facsimile Telex

Agreements Details of rental / lease / manufacture agreements specific to the Project

INFORMATION RELATING TO FINANCIAL CRITERIA

Name of Applicant or partner of a joint venture:

All individual firms and all partners of a joint venture are requested to complete the information in

this form. The information supplied should be the annual turnover of the Applicant (or each member

of a joint venture), in terms of the amounts billed to clients for each year for work in progress or

Use a separate sheet for each partner of a joint venture.

Applicants should not enclose testimonials, certificates, and publicity material with their applications;

they will not be taken into account in the evaluation of qualifications.

Annual turnover data for the last three financial years i.e. ...... to ....... (Rs. In lacs)

Annual Annual income

Year Turnover income from from other

contracting sources

[A] Lead partner:

[B] Joint Venture Partner: (Not Applicable)

Note: The declared figures as mentioned above shall be supported with balance sheet certified

by Chartered Accountant and duly notarized for the respective financial year.

(Give details separately for each member in case of a joint Venture.)

(Joint Venture Not Applicable)

1) Name of Firm

2) Name of Partner / Director

(b) Issued and paid up

4) Furnish Balance sheet and profit and loss

statement with Auditor’s Reports and

Income Tax assessment orders for last

Three (3) financial years. It should, interlaid

include the following information

i) Working Capital

ii) Foreign Investment

iii) Turnover for the last three (3) financial

year, the contract receipts for Civil

Engineering works (Furnish reference page

number to balance sheet attached)

Sr. Turnover Reference page No. to balance

No. (Rs in Crores) sheet or other documents

GROSS INCOME IN THE LAST SEVEN FINANCIAL YEAR

Sr. Year Gross Income Reference page No. to balance

No. (Rs in Crores) sheet or other documents

6. Maximum gross income from contract

works during last three (3) financial year

What is the maximum cost of the project

7. that has been handled? (Please give

Have you ever been denied tendering

facilities by any Government /

8. Government Undertaking Organisations

/ Public sector under taking etc.? (If Yes,

Please give details)

9. List your sources of finance

10 Amount of financial soundness certified

by Bank. (Attach copy of certificate)

11. Name and address of Bank from whom

reference can be obtained

12. Have you ever been declared bankrupt?

(If yes, please give details)

Note: Firms owned by individuals, and partnerships, may submit their balance sheets

certified by a registered accountant, and supported by copies of tax returns. Attach

Certificate(s) issued by any Bank or Financial Institution for available credit to the

Lead partner and joint venture partner.

SIGNATURE OF BIDDER

List of works already completed by the bidder during last 7 financial years i.e.

From................. to................. & up to one month prior to last date of submission

Na Tend nal in Reason

ce/ on Dat ded Actual

S me ered time mont for

Dis compl e of time date of Rema

r. of amou limit h to delay in

t./ etion start limit in comple rks

No. wor nt Rs. in comp complet

Sta Rs. In ing month tion

k In Lac mont lete ion

Note: Necessary completion certificate showing the year wise breakup of amount of work

done from concerned officers shall be attached with the tender.

Date: Signature of the Bidder.

DETAILS OF WORKS ON HAND WITH BIDDER

Work performance and Value of the existing commitments (Work on Hand) as on the date

of bid submission for works (complete or partial) to be completed in the next ............ years

(Project Duration In Years) (In separate form for each work)

(Give details separately for each member in case of a joint Venture.)

Agreement No. & Date

Country and Location

Client’s Name and Address

Tendered Cost of work

Brief description of works including

principal features and quantity of main

Details of work on hand

i) Date of Starting

ii) Percentage of Physical completion

iii) Amount billed for the work completed

iv) Cost of work remaining to be

v) Stipulated date of completion

vi) Anticipated date of completion.

Name of Applicant’s Engineer-in-Charge

with Professional Qualification.

Explain for non-completion of work within

the stipulated time limit if so.

Whether any Penalties / Fines / Stop

notice / Compensation/ Liquidated

Damages imposed? (Yes or No), (If Yes,

give the amount and explanation)

Details of Litigation / Arbitration cases, if

any pertaining to ongoing works.

Attach the Client’s certificate for the details

furnished in Form-3A/ Form-11 (Not below

the rank of Chief Officer or equivalent).

SIGNATURE OF BIDDER

Note: Necessary certificates showing the year wise breakup of amount of work done from

the officer concerned shall be attached with the tender.

DETAILS OF EXPERIENCE OF COMPLETED WORKS (SIMILAR NATURE)

Give details of the similar type of work completed during last seven (7) financial year

from i.e. ......... to ............ & up to one month prior to last date of submission of the bid

in the following Proforma. (Separate form for each work)

(Give details separately for each member in case of a joint Venture.)

1) Name of Work

2) Agreement No. & Date

3) Country and location

4) Client’s Name and Address

5) Total Tendered cost of work (Rs. in Lac)

6) Cost of completed work

7) Brief description of works including

principal features and quantity of main

Annual achievement

(duly supported by a certificate from

Engineer-In-Charge)

a) Of key quantities, total physical output

of last seven (7) financial year

(Separately for each item) Financial

Output in Rupees (Cost of Work)

(Including cost of materials supplied by

9) Period of completion

(a) Originally stipulated time limit.

(b) Date of starting

(c) Stipulated date of completion

(d) Extended time limit

if any, Actual time taken to complete

the work. Reasons for non-completion

of work in stipulated time limit /

extended limit if so.

(e) Actual Cost of Work Done

Name of applicant’s Engineer - in -charge

10) of the work and his educational

Were there any Penalties/ Fines / Stop

11) notice / Compensation / Liquidated

Damage imposed? (Yes or No. If yes, give

case wise details)

Give the details of Annual Financial

12) Performance and your experience in

execution in mobilizing Lift Irrigation,

Pipeline Project

Details of Litigation / Arbitration cases, if

13) any pertaining to work completed.

Attach Client’s certificate in Form-3A (Not

14) below the rank of Chief Officer or

SIGNATURE OF BIDDER

(*) If the information is hidden or misleading by the bidder, he shall be

disqualified for the Tender and debarred for three financial years.

ADDITIONAL INFORMATION AND LITIGATION HISTORY / DEBARMENT /

Name of Applicant :

1. PLEASE DESCRIBE:

Company’s history of litigation or arbitration / Debarment / Blacklisting from contract

executed in the last ten years or currently under execution. Please indicate for each

case the year, name of employer, cause, matter in dispute, disputed amount, and

whether the award was for or against the company.

2. Please add any further information that you consider to be relevant to the evaluation

of your application. If you wish to attach other documents, please list below:

SIGNATURE OF BIDDER

INFORMATION FOR TENDERS SUBMITTED BUT NOT AWARDED

a) Please add any further information which the applicant considers relevant

in regard to his capabilities.

b) Please give a brief note indicating by applicant considers himself eligible

for qualification for the work.

c) List of works for which tender have already submitted to the client but not

Estimated Likely Position

Sr. Name of amount Name of date with ref.

No Work (In Crores Client of to lowest

Rs.) award bid.

Note: Giving additional information as per (a) and (b) shall not automatically

lead to prequalification.

SIGNATURE OF BIDDER

CERTIFICATE FOR EXPERIENCE OF WORK

This is to Certify that M/s______________________________________ was awarded the

work of _________(Agreement / contract No. & Year ____). As individual / in a Joint Venture

with _________________________________ other details of the work are as under.

1(a) Name of Joint Venture (If applicable)

1(b) -Office address. -Name of state -Telegraphic address -

Telephone number with STD code -Fax number. -E-mail

2) Percentage of share of the agency as per Joint Venture

agreement (If applicable)

3) Tendered amount Rs. in Lac.

4) Actual cost of work completed, including price escalation

5) Time Limit in months

6) (A) Actual date of starting.

(B) Stipulated date of completion

7) Actual / expected date of completion

8) Whether any fine imposed for not carrying the work as per

stipulated time Schedule? (If Yes please give details)

9) Execution of pipe line work, type of pipe, diameter in mm

& length in kms

10) Execution of Elevated storage with capacity and ground

storage with capacity in million liters

11) Execution of pumping machinery in KW ( excluding

12 Execution of treatment plant, type and capacity in mld

13 Execution of intake arrangement, head regulators and

other similar structures, capacity in mld.

1 The agency has carried out the work timely/ late and satisfactorily/ unsatisfactorily.

2 Details of quantities of main items of similar nature of work shall be given in

the respective column.

SIGNATURE OF ACCOUNTANT SIGNATURE OF ENGINEER-IN-CHARGE

NAME AND SEAL OF ENGINEER-IN-

NAME OF ACCOUNTANT

FORM - 12 (Not applicable)

JOINT VENTURE DATA

A copy of the joint venture agreement must be attached to Form-4. In case the joint venture

agreement is not acceptable, the joint venture may be requested to modify the agreement

accordingly. Failure to submit a modified Joint venture agreement within twenty-one days upon

receipt by the applicant of the request for modification will disqualify the applicant for further

Names of all partners of a joint venture

Financial Stake of A firm

Partners (In Percentage)

1. Lead partner

PERSONNEL / STAFF PROPOSED FOR THE PROJECT

Name of Applicant or partner of a joint venture :

For specific positions essential to contract implementation, applicants should provide the

names of at least two candidates qualified to meet the specified requirements stated for

each position. The data on their experience should be supplied in separate sheets using

one Form-14 for each candidate.

1. Title of position: Project Manager

Name of prime candidate:

Name of alternate candidate:

2. Title of position: Water Supply Engineer

Name of prime candidate

Name of alternate candidate

3. Title of position: Electro Mechanical Engineer

Name of prime candidate

Name of alternate candidate

4. Title of position: Site Engineer and Technical Assistant (Diploma/ITI)

Name of prime candidate

Name of alternate candidate

Note: Attach Manning (Personnel) Schedule stating each personnel’s roles and

responsibility for work to be carried out for the project.

CURRICULUM VITAE OF PROJECT MANAGER & ALL KEY TECHNICAL

Name of Applicant or partner of a joint venture

Proposed Position: Candidate

Prime Alternate

Candidate 1. Name of candidate 2. Date of birth

3. Professional qualifications:

Present 4. Name of employer

Address of employer:

Telephone: Contact (manager / personnel

Facsimile: Telex:

Job title of candidate: Years with present employer:

Summarize professional experience over the last ___ years, in reverse chronological

order. Indicate particular technical and managerial experience relevant to this Project.

From To Company / Project / Position / Description of relevant technical &

managerial project specific experience

PROPOSED SITE ORGANIZATION & MANAGEMENT

Name of Applicant or partner of a joint venture

A. Preliminary Site Organization Chart at HO level & at field level:

B. Narrative Description of Site Organization & Project Management Chart

C. Description of Relationship between Head Office and Site Management1

D. Description of Approach & Methodology to carried out work of this project.

Note: Indicate clearly which responsibility and what authority will be delegated to site

FORM – 16 (If Applicable)

DETAILS OF EXPERIENCE FOR PHYSICAL QUALIFICATION CRITERIA

Name Cost of Remarks

Sr. completed/ Unit WTP

of work in Particulars of item

No. in (MLD) Capacity

Note: For each experience criteria Form-11 shall be submitted by the contractor duly

singed by the employer

Approach and Methodology with Conceptual Design and Supporting Calculations of

Bidder may submit their work plan, details methodology with Conceptual Design and

Supporting Calculations of the System to be adopted for this work.

SIGNATURE OF THE BIDDER

PROFORMA FOR LETTER OF UNDERTAKING (FORM-H)

(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF Rs. 300/- AND SUBMITTED BY

THE TENDERER ALONG WITH HIS TENDER IN A SEPARATE COVER)

MODASA Nagarpalika

i. I/We hereby declare that I/We have visited the site and fully acquainted myself /

ourselves with local situations regarding materials, labour and other factors pertaining

to the work before submitting this tender.

ii. I/We hereby declare that I/We have read the Tender Documents published on website

tender.nprocure.com and accordingly submitted online price Bid for the work of ----------

iii. I/We hereby declare that I/We have carefully studied the conditions of contract and

specifications and other documents of this work and agree to execute the same

iv. I/We hereby declare that my/our near relatives are not working in in this

GUDM/MODASA Nagarpalika or in its MODASA Nagarpalika as an Engineer of any

category, Divisional Accountant, Store Keeper as on today.

v. I/we hereby declare that I/we are not declared ineligibility for corrupt or fraudulent

practices issued by the central/state govt. In accordance with Sub Clause No.

Corrupt or Fraudulent Practices or not in the list of black listed contractors announced

by GWSSB/ GWIL / Govt of Gujarat or its Public Sector Undertakings, Government of

India, Other states Government or Public Sector Units.

vi. I/ We hereby submit our tender and undertake to keep our tender valid for a period of

180 days from the date of opening of tenders i.e. up-to ----------------. I/We shall not vary/

alter or revoke my/ our tender during the validity period of tender. This undertaking is in

consideration of MODASA Nagarpalika agreeing to open my/ our tender, consider and

evaluate the same for the purpose of award in terms of provisions of tender documents.

Should this tender be accepted, I/ We also agree to abide by fulfill and comply with all

the terms and conditions and provisions of the above-mentioned tender documents.

vii. I/We also declare that the bid duly filled in online and digitally singed and the required

Earnest Money Deposit, Tender Fee and other required documents (scanned copy

submitted online) will be handed over in physical form to the .................................... by

RPAD/Speed Post/ Hand Delivery only.

If this declaration is found to be incorrect then without prejudice to any other action that may

be taken I/we shall be debarred from bidding in MODASA Nagarpalika tender for three years

and my/our security deposit may be forfeited by MODASA Nagarpalika in full & the tender,

if any, to the extent accepted, may be cancelled.

Signature along with seal of the Company

(Duly authorised to sign the tender on

behalf of the Bidder)

Name of Company (BLOCK LETTERS)

Signature : Date :

Date : Postal Address :

Name & Address : Telephone/Fax No.

FORM OF BANK GUARANTEE

(Earnest Money Deposit)

Tenderer) is desirous and prepared to tender for work in accordance with Terms &

Conditions of Tender Notice of (financial year) dated ............................... and whereas We,

...................................................... Bank; agree to give the Tenderer a guarantee for the

Earnest Money Deposit.

1. Therefore, we hereby affirm that we are Guarantors on behalf of the Tenderer up to

Rs..........................................................) and we undertake to pay the MODASA

Nagarpalika................................................ upon his first written demand and without

demur, without delay and without necessity of previous notice of individual or

administrative procedure and without necessity to prove the bank the defects or

shortcomings or debit of the contractor any sum within the limit of

2. We further agree that the guarantee here in contained shall remain in full force and

effective during the period that would be taken for the acceptance of the tender.

However, unless a demand or claim under this guarantee is made only in writing on

or before the ............................................................... We shall be discharged from

all liabilities under the guarantee thereafter.

3. We undertake not to revoke the guarantee during its currency except with the

previous consent of the Chief Officer, ................................................. in writing.

4. We lastly undertake not to remove the guarantee for any change in constitution of the

Tenderer or the Bank.

Signature and Seal of the

Guarantor Bank:

Form-20 (Form-3A)

WORK WISE DETAILS OF WORK COMPLETED/ IN PROGRESS BY THE

1. Name of Contractor :

2. Name of Work :

3. Estimated Cost of Work Put to Tender :

4. Tendered Amount :

5. Date of starting of the work :

6. Date of completion of the work :

(As per contract agreement)

7. Actual Date of Completion of Work :

8. Amount of work done upto :

9. Brief history of the work :

Particular Unit Qty.

State whether details as above given

by the contractor correct, if not as to

what is the correct information.

State whether the contractor has

executed the work in progress

11 satisfactory as per specification/ has :

completed the work, satisfaction, if

any give the correct position of the

PERFORMANCE GUARANTEE

(See clause No. 1)

(The date of this bond must not be prior to the date of the instrument in connection with

Surety (Nationalized Bank) ________________________________

Sum of bond (express in words and figures) ______________________________

Contract No. and date of contract ______________________________________

Know All Men By these Presents That We, The Principals And Surety above named are held

and firmly bound up to the__________________ hereinafter called the Employer in the

amount stated for payment of which’ sum, well and truly to be made, we bind ourselves, our

heirs, executors, administrators and successors jointly and severally, firmly by these

presents subject to the provisions of which the aforesaid Contractor on demand and without

demand on a claim being made by the Employer.

The Condition Of This Obligation Is Such That whereas the principals have entered in to a

contract with the Employer numbered and ‘dates as shown above and hereto attached for

the execution of

Now therefore, if the Principal shall well and truly perform and fulfil all the undertakings,

covenants, terms, conditions and agreements of said contact during the original terms of the

said Contract and any extensions thereof that may be granted by the Employer with or

without notice to the surety and during the life or any guarantee required under the contract

and shall also well and truly perform and fulfil all the Undertakings, covenants, terms,

conditions and agreements of any all duty and unduly authorized modifications of said

Contract that may hereafter be made, notice of which modifications to the surety being

hereby waived or shall pay over, make good and reimburse to the Employer all loss and

damages which the employer may sustain by reason of failure or default on the part of said

Principal so to do.

We_____________________________________________ further agree that the

guarantee herein Contained shall remain in full force and effect during the period that would

be taken for the validity of the said Contract, and that it shall continue to be enforceable till

all the dues of the employer under or by virtue of the Contract have been fully paid and its

claims satisfied or discharged or till the Employer certifies that the terms and conditions of

the Contract have been fully and properly carried out by the said Contractor and accordingly

discharges the guarantee. Failing which Employer is at liberty to forfeit the performance

Security and recover the amount by way of invocation/encasement. Unless a demand or

claim under this guarantee is made on us in writing on or before the

___________________________________ we shall be discharged from all liability under

this guarantee thereafter.

In Witness Where Of, the above bounded parties have executed this instrument under their

several seals on the date indicated above the name and corporate seal, of each corporate

partly being hereto affixed and these presents duly signed by is undersigned

representatives, pursuant to authority of its governing body.

In the presence of witness individual

By _____________________ affix Corporate Seal Attested Corporate Surety

Business address

Affix by ______________________________ Corporate Seal

For and on behalf of the Employer

Form-22 (Not Applicable)

JOINT VENTURE AGREEMENT

(To be notarized on stamp paper of appropriate value)

(1) The Joint Venture agreement made and entered into at ________________(place) on

____________day of __________ (YEAR) by and between.

a. Firm A (Name with address of the registered office)

b. Firm B (Name with address of the registered office)

(2) Definitions: In this deed the following words and expressions shall have the meaning set

a. "The Employer" shall mean MODASA Nagarpalika.

___________________(Name of work) which is more particularly described in the pre-

qualification and tender documents issued thereof by the Employer.

c. "The Tender" shall mean the Tender to be submitted by Joint Venture to the Employer for the

d. "The Contract" shall mean the contract entered /to be entered into between the Joint Venture

and the Employer for the works.

(3) Joint Venture (J.V):

The Parties hereto declare that they have agreed to form a Joint Venture for the purpose of

submitting the pre-qualification Application/ tender document initially and then tender and if

successful for the execution of the works as an integrated Joint Venture. The parties are not

under this agreement entering into any permanent partnership of Joint Venture to tender or

undertake any contract other than the subject works. Nothing herein contained shall be

considered to constitute the parties of partners to constitute either Party the agent of the

(4) Witnesses: Whereas Gujarat Urban Development Company Limited as MODASA

Nagarpalika. Employer has invited tenders from intending bidders and the Board has

permitted a group of firms (not exceeding three) forming a Joint Venture to eligible to be a

bidder. And whereas______________________________party of the first part and

__________________________party of the Second part/third part(if applicable) are desirous

to enter into a Joint Venture in the nature of partnership engaged in the joint undertaking for

the specific purpose of execution of the work of constructing

_________________________________________and whereas Parties of the first and

Second part /third part(if applicable) reached understanding to submit pre-qualified/ tender,

if pre-qualification, and to execute the contract if awarded;

This agreement witness as follows.

(a) The parties do not enter into an agreement of any permanent partnership of Joint Venture to

tender or undertake any Contract other than the specified above;

(b) That the operation of this Joint Venture firm concerns and is confined to the work of

___________of Board

(c) The name of the Joint Venture firm for convenience and continuity shall be

(d) The Address of Joint Venture for communication shall be as under.

(e) The Joint Venture shall jointly submit pre-qualification application on the above name

according to all terms and conditions stated in the relevant instructions contained in the bid

(f) That this Joint Venture shall regulate the relations between the parties thereto and shall

include without being limited to them the following conditions.

(1) _____________________ firm shall be the lead company in charge of the Joint Venture for

all intents and purpose.

(2) In case the said work is awarded to the Joint Venture, the partners of the Joint Venture will

nominate a person with duly notarized power of Attorney on stamp paper, who will represent

the Joint Venture with the authority to incur liabilities, receive instructions and payments, sign

and execute the contract for an on behalf of the Joint Venture,

(i) All the (Maximum Three) parties agree to make financial participation and to place at disposal

of Joint Venture the benefits of its individual experience, technical knowledge, skill and shall

in all respect bear its share as regards planning and execution of the work and responsibilities

including the provision of information, advice and other assistance required in the Joint

Venture and participation shall be in proportion of, Firm –A...................% and Firm -

(ii) All rights, interests, liabilities, obligations work experience and risks (and all net profits or net

losses) arising out of the contract shall be borne by the parties in proportion to their shares.

Each of the parties shall furnish its proportionate share in any bonds, guarantees, sureties

required for the works as well as its proportionate share in connection with the works. The

share and participation of the two/three partners in working capital and other financial

requirements shall be in ratio as mentioned above.

(5) Internal responsibilities and liabilities:

(a) The division of individual scope of work may be worked out mutually by the parties but the

party shall be jointly and severally liable to the employer for the whole work.

(b) The parties specifically undertake to carry out their separate works in full compliance with the

contract with the employer. Each party shall be responsible jointly and severally for

consequences if any arising out of defective or delayed execution of works which falls within

the individual’s party's area of responsibility and/ or it has been caused due to acts and /or

omission of the concerned party.

(c) The parties jointly and severally agree to replace modify or repair any defect in their

respective portions of works in accordance with the terms and condition of the contract with

(d) The parties jointly and severally shall indemnify and hold harmless to each other against any

claim made by the employer or any other third party for injury, damage, loss or expenses is

attributed to the breach /non-performance of his responsibilities by the indemnifying party in

accordance with the agreements and /or contract with the employer.

(e) None of parties have joined in any other Joint Venture for the said works.

(6) Responsibilities and liabilities of Joint Venture towards the employer:

(1) Parties hereto shall be jointly and severally liable and responsible for the acts, deeds and

things done or omitted to be done in respect of the execution of the contract and for any

financial liability arising there from.

(2) Parties hereto shall be jointly and severally responsible to the Employer for the execution of

the works in accordance with the contract conditions;

(3) Parties hereto shall be jointly and severally indemnifying to the Employer against any claim

made against the employer or any other third party for any injury, damage or loss which may

be attributed to the breach of the obligations under the contract pursuant to the contract.

(7) Site management:

(a) The execution of the work on the site will be managed by a Project Manager appointed by

the Joint Venture and who will report to the ____________(J.V.) the project manager shall

be authorized to represent the Joint Venture on site in respect of matters arising under the

(b) The ________________ (Name of the J.V.) shall be jointly and severally liable to the

employer for the execution of the contract commitment in respect of the works in accordance

with contract conditions.

(8) Termination of the Agreement:

This agreement shall be terminated in the following circumstances.

(a) The employer awards the contract for the work to the other Bidder.

(b) The employer cancels the work to award the contract.

(c) On completion of the defect liability period as stipulated in the contract agreement of the

works and all the liabilities thereof are liquidated.

(9) No partner has right to assign any benefits, obligation of liability under the agreement to any

third party without prior written consent of the other partner as well as Board

(10) Financial matter:

(a) Bank Account in the name of the Joint Venture will be opened with any scheduled or

nationalized Bank to be operated by an individual signatory as decided mutually by the Joint

Venture partners.

(b) All the partners shall be responsible to maintain or cause to maintain proper

Books of accounts balance sheet and profit and loss account as to the state of

affairs of the firm as at the end of the financial year and as to the profit and

loss made or incurred by the firm for the year ended on that date, respectively

shall be prepared and the same shall subject to audit by a Chartered Accountant.

(c) None of the party shall be entitled to make any borrowing on behalf of the Joint

Venture without express prior written consent of the other party.

(d) Bank guarantee for the application /execution of the work shall be provided jointly

from a bank acceptable to the employer.

(11) Negotiation: Any negotiation of agreement between the parties hereto and the employer

subsequent to the submission of the tender and prior to award, shall take place only with

consent of each of the parties who shall be represented at the such negotiation by one or

more representative(s) duly empowered to make such negotiation or agreement.

(12) Legal jurisdiction: All questions relating to validity interpretation of this agreement shall be

governed by the law of India and shall be subject to jurisdiction of High court at AHMEDABAD.

(13) Settlement of disputes: Any dispute in interpretation of any condition mentioned herein

shall be referred to an arbitrator/tribunal by mutual consent of the partners and such

proceedings shall be governed by Gujarat Public Works contract disputes tribunal act of

and as amended from time to time. The award of arbitrator shall be final and binding on the

party hereto. Neither the obligation of each party here to the performance of contract nor the

execution of work shall stop during the course of arbitration proceeding or as a result thereof.

(14) Insurance:

(a) The Joint Venture through the parties individually shall take such insurance in connection

with the work in accordance with the tender condition as acceptable to the employer.

(b) The cost of the insurance premium paid by the Joint Venture shall be borne

and paid by the parties in proportion to the respective shares of work. Other

insurance taken individually by the parties shall be fully borne by the

respective parties.

(15) No change shall be made in this agreement without prior written consent of the employer

and other party. However, if the employer directs the parties to make changes in the

agreement so as to fulfill tender conditions the parties discuss with employer and mutually

agreed such changes required to be made in the agreement

(16) Default and withdrawals from the Joint Venture.: In case that either party fails to observe

the provision stipulated in this agreement withdrawal from the Joint Venture, Loss and/or

expenses incurred by other party due to such default and /or withdrawals shall be fully

compensated by the party who has defaulted.

(17) All matter relating to or arising due to this agreement shall be treated as confidential

and shall not be disclosed to any other party. In witness whereof the parties have

caused their duly authorized representatives to sign below.

1 Signed for and on behalf of firm-A

1 Signed for and on behalf of firm-B

Form-23 (If Applicable)

“Assured Electrical Works Execution Declaration” (MoU with Licensed Electrical

In the interest of timely completion of the Project, after discussions and getting assurance

from the manufacturer, the following schedule is proposed in order to meet the milestones

and desire target of the Projects.

Scope of Assured Start

Name of the License Assured

Work (SITC Quantity Date (from Zero

Electrical No. & Completion

of Street (Nos./KM) Date – Work

Contractor Class Date

Total duration for completion of Electrical Works (SITC of Street Lights) shall be

____ days from the date of Work Order.

We hereby declare that the execution of Electrical Works under the Project will be ensured

by us (within ____ days) as per the above-mentioned schedule.

We are aware that, in case the above schedule is not met by us, we shall be liable for paying

the Liquidated Damages as prescribed in the tender documents for non-fulfilment of assured

execution of Electrical Works.

Authorised Signatory of the Bidder Authorised Signatory of Electrical Contractor.

FORM - 24 (If Applicable)

MEMORANDUM OF UNDERSTANDING (MOU)

This MEMORANDUM OF UNDERSTANDING (hereinafter referred to as MoU) is made on

this ___ day of ________, 20 at __________, by and between:

(Name of Electrical Contractor with Address) ____________________, represented by

__________________ (Authorized Signatory), holding valid “E-1” Class or above

registration with Gujarat State R&B Electrical Wing and valid Electrical Contractor License

issued by Licensing Board, Energy & Petrochemical Department, Gujarat (hereinafter

referred to as the “Electrical Contractor” which expression shall, unless repugnant to the

context or meaning thereof, include its administrators, successors, and assigns).

(Name of Bidder with Address) ____________________, represented by

__________________ (Authorized Signatory), (hereinafter referred to as the “Bidder” which

expression shall, unless repugnant to the context or meaning thereof, include its

administrators, successors, and assigns).

Both parties hereinafter are collectively referred to as the “Parties” and individually as the

“Electrical Contractor” and the “Bidder”.

1. MODASA Nagarpalika (hereinafter referred to as the “Employer”) has invited bids

Name of Project:

2. The Bidder has participated in the said tender but does not hold a valid Electrical

Contractor License.

3. As per Clause 4.2.4 of the tender conditions, the Bidder is required to either:

o Hold valid “E-1” Class or above registration with Gujarat State R&B Electrical

Wing and a valid Electrical Contractor License issued by Licensing Board,

Energy & Petrochemical Department, Gujarat, OR

o Execute a Memorandum of Understanding (MoU) with an agency having

such registration and license, and having completed at least one work

involving the Supply, Installation, Testing & Commissioning (SITC) of Street

4. In order to fulfill the above requirement and ensure timely execution of the Electrical

Works, both Parties have agreed to enter into this MoU.

NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:

1. The Electrical Contractor shall undertake the responsibility of executing all Electrical

Works including Supply, Installation, Testing & Commissioning (SITC) of Street

Lights as per tender specifications and requirements.

2. The Bidder shall coordinate with the Electrical Contractor and ensure provision of

necessary support, site access, and payments as per mutually agreed terms.

3. Both Parties shall be jointly and severally responsible to the Employer for

successful execution of the Electrical Works under the Project, in accordance with

the Tender Conditions and Technical Specifications.

4. No amendment, alteration, or modification of this MoU shall be valid unless mutually

agreed in writing by both Parties and approved by the Employer, if required.

5. In case of failure by either Party to fulfill its obligations under this MoU, the

Employer shall have the right to enforce the Tender conditions including imposition

of penalties and Liquidated Damages.

IN WITNESS WHEREOF,

Both Parties hereto have signed this Memorandum of Understanding on the day, month,

and year first written above.

For, (Name of Bidder) For, (Name of Electrical Contractor)

Authorised Signatory Authorised Signatory

Encl.: Form 23 - (Assured Electrical Works Execution Declaration)