Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in Gujarat

Form 2: Format for Power of Attorney for Authorised Representative ..............................................................

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

1. The Request for Proposal (RFP) is issued by Tourism Corporation of Gujarat Limited (TCGL) or

the “Authority”

2. The information contained in this RFP is selective and is subject to updating, expansion, revision and

amendment. It does not, and does not purport to, contain all the information that a Bidder may require.

Neither Authority nor any of their officers; employees nor any of its advisors / consultants undertakes

to provide any prospective bidder with access to any additional information or to update the

information in this RFP or to correct any inaccuracies therein which may become apparent. Each

prospective bidder must conduct its own analysis of the information contained in this RFP or to correct

any inaccuracies therein that may this RFP and is advised to carry out its own investigation into the

proposed Project, the legislative and regulatory regime which applies thereto and by and all matters

pertinent to the proposed Project and to seek its own professional advice on the legal, financial,

regulatory and taxation consequences of entering into any agreement or arrangement relating to the

proposed Project.

3. This RFP is neither an agreement nor an offer by the Authority to the prospective Bidders or any

other person. The purpose of this RFP is to provide interested parties with information that may be

useful to them in making / submitting their Bids (technical and financial bids) pursuant to this RFP.

This RFP includes statements, which reflect various assumptions and assessments arrived at by the

Authority in relation to the Project. Such assumptions, assessments and statements do not purport

to contain all the information that each Bidder may require. This RFP may not be appropriate for all

persons, and it is not possible for the Authority, its employees or advisors to consider the investment

objectives, financial situation and particular needs of each Bidder who reads or uses this RFP. The

assumptions, assessments, statements and information contained in the Bidding Documents, may

not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own

investigations and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments, statements and information contained in this RFP

and obtain independent advice from appropriate sources.

4. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account

of statutory requirements and should not be regarded as a complete or authoritative statement of law.

The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion

on law expressed herein.

5. The Authority, its employees and advisors make no representation or warranty and shall have no

liability to any person, including any applicant or Bidder under any law, statute, rules or regulations

or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or

expense which may arise from or be incurred or suffered on account of anything contained in this

RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

RFP and any assessment, assumption, statement or information contained therein or deemed to form

part of this RFP or arising in any way for participation in this bid stage.

6. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.

7. The Authority may in its absolute discretion prior to the Bid Due Date, but without being under any

obligation to do so, update, amend or supplement the information, assessment or assumptions

contained in this RFP at any time during the Bidding Process.

8. The issue of this RFP does not imply that the Authority is bound to select a Bidder or to appoint the

Selected Bidder, as the case may be, for the Project and the Authority reserves the right to reject all

or any of the Bidders or Bids without assigning any reason whatsoever. Mere submission of a

responsive Bid does not ensure appointment of the bidder as Preferred / Selected Bidder.

9. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its

Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated

with any demonstrations or presentations which may be required by the Authority or any other costs

incurred in connection with or relating to its Bid. All such costs and expenses will remain with the

Bidder and the Authority shall not be liable in any manner whatsoever for the same or for any other

costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of

the conduct or outcome of the Bidding Process.

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

In the interpretation of this RFP, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any word or expression

defined in the singular has the corresponding meaning used in the plural and vice versa.

2. Reference to any gender includes the other genders;

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub-paragraph, Annex,

Exhibit, Attachment, Schedule, or Recital is a reference to a Clause, Sub-Clause, Paragraph,

Subparagraph, Annex, Exhibit, Attachment, Schedule or Recital of this RFP;

4. A reference to any agreement is a reference to that agreement and all annexes, attachments,

exhibits, schedules, appendices, and the like incorporated therein, as the same may be amended,

modified, supplemented, waived, varied, added to, substituted, replaced, renewed, or extended, from

time to time, in accordance with the terms thereof;

5. The terms “include” and “including” shall be deemed to be followed by the words “without limitation”,

whether or not so followed;

6. Any reference to a person shall include such person’s successors and permitted assigns;

7. A reference to a “writing” or “written” includes printing, typing, lithography and other means of

reproducing words in a visible form;

8. Any date or period set forth in this RFP shall be such date or period as may be extended pursuant to

the terms of this RFP;

9. A reference to “month” shall mean a calendar month, a reference to “week” shall mean a calendar

week and a reference to “day” shall mean a calendar day, unless otherwise specified.

10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in this RFP mean and

refer to this RFP and not to any particular Article, Clause or Section of this RFP. The terms “Article”,

“Clause”, “Paragraph” and “Schedule” mean and refer to the Article, Clause, Paragraph and Schedule

of this RFP so specified;

11. In the case of any conflict, discrepancy or repugnancy between the provisions of the RFP documents,

provisions of the Agreement shall prevail over and supersede the provisions of other documents;

12. The descriptive headings of Articles and Sections are inserted solely for convenience of reference

and are not intended as complete or accurate descriptions of content thereof and shall not be used

to interpret the provisions of the Agreement; and

13. All capitalized words and expressions used in the RFP but not defined therein shall have the same

meaning as ascribed to them in the Agreement.

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

1. Information to Bidders

1.1.1 Tourism Corporation of Gujarat Limited, herein after referred to as “Authority” incorporated

under Companies Act, 1956, is owned by Government of Gujarat. TCGL is engaged in focused

development of tourism and related infrastructure across the state of Gujarat. Some of the focus

areas of TCGL include development of niche tourism offerings, destination development,

infrastructure augmentation at tourist locations, promotions and publicity, investment facilitation,

providing policy framework & planning, tours and travels and conducting fairs and festivals.

1.1.2 Pursuant to the same, the Authority intends to develop the under tapped market of destination

wedding tourism in the State. The Authority intends to engage the services of a Consultant

who shall undertake the assessment of locations and sites which can attract and host destination

weddings, undertake stakeholder consultation in the sector, and identify gaps and actions which

can be undertaken for improving this ecosystem.

General Conditions

1.2.1 Bidders who wish to participate in the online tender will have to procure / should have a legally

valid Digital Certificate as per Information Technology Act - 2000 using which they can sign their

electronic bids. Bidders can procure the same from any of the license certifying Authority of India

or can contact (n)code solution-a division of GNFC Ltd., who are licensed Certifying Authority by

the Government of India.

1.2.2 In case Bidders need any clarifications or if training is required to participate in online tenders,

they can contact (n)Procure Support team: -

(n)Code Solutions - A Division of GNFC Ltd.,

(n)Procure Cell, 304, GNFC Infotower, S. G. Road,

Bodakdev, Ahmedabad – 380 054 (Gujarat)

Contact Details:

TOLL FREE NUMBER: 7359 021 663, E-mail: [email protected]

1.2.3 Bidders shall furnish all relevant information, as per the formats provided in the Request for

Proposal (“RFP”).

1.2.4 Bids, as submitted by the Bidders, shall have a Bid Validity of 180 Days (or “Calendar Days”)

from the last date of Technical Bid Submission. The Authority will make its best effort to complete

negotiations within this period. Should the need arise, however, the Authority may request

Bidders to extend the validity period of their Bids.

Clarifications and Amendment of RFP Documents

1.3.1 Bidders may request clarification on any of the points contained in RFP documents up to the

number of days as indicated below. Any request for clarification must be sent in writing by paper,

mail and electronic mail to the Authority's address as indicated. The Authority will upload

response to all such requests received by it on the website https://tender.nprocure.com and

https://www.gujarattourism.com.

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

1.3.2 Queries, if any, proposed to be raised at the pre-bid conference by the Bidder/s should be

submitted in writing (over email or a letter) least two (2) working days before the date of the Pre-

Bid Conference to the Official as below:

Assistant General Manager, Marketing

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Email: [email protected]

1.3.3 A maximum of two representatives of each Bidder shall be allowed to participate on production

of Authorization letter from the Bidder.

1.3.4 At any time before the submission of Bids, the Authority may for any reason, whether at its own

initiative or in response to a clarification requested by a Bidder, modify the RFP documents by

amendment. Any such amendment shall be issued in writing through Corrigenda. Corrigenda

shall be uploaded in N-procure as well as Gujarat Tourism website and shall be binding on all

Bidders. The Authority may at its discretion extend the deadline for the submission of Bids.

Bidding Schedule

S. No Event Key Date and Time

1 Issue of RFP (Bid) Document 25/06/2026

2 Pre-Bid Meeting 02/07/2026 at 1200 hrs

Venue: Conference Hall, Tourism Corporation of

Gujarat Limited, Udyog Bhavan, Block No. 16, 4th

Floor, Sector-11, Gandhinagar - 382

3 Last Date for Online 16/07/2026 up to 1800 Hrs

Submission of Technical and

4 Last Date for Submission of 18/07/2026 up to 1500 Hrs

Physical Copy of Technical Bid

5 Opening of Technical Bid 18/07/2026 at 1530 Hrs.

6 Presentation by the Bidders Will be intimated to the Qualified Bidders

7 Opening of Financial Bids Will be intimated to the Qualified Bidders

Preparation of Bids

1.5.1 The Bidders are required to submit the Bid in two parts in two separate envelopes / parts and put

together in one single outer envelope. The two parts shall be captioned as follows on the

respective envelopes:

(a) Part 1: Bid Processing Fee & EMD and

(b) Part 2: Technical Bid

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

The Financial Bid needs to be submitted online on https://tender.nprocure.com only

1.5.2 The Bid shall be written in English only. If the supporting documents and printed literature

furnished with the Bid are in a language other than English, official translated documents shall

be provided and should be duly authenticated and certified by the respective Bidder. Supporting

documents and printed literature submitted with the Bid, which are not translated into

English, may not be considered, for the purpose of interpretation and evaluation of the

The Part-1 submission (Cover-1) shall contain the following information as described in ensuing

PART 1: Bid Processing Fee and EMD as per details provided in RFP.

1.5.3 Bids submitted without Bid Processing Fee and / or EMD shall be summarily rejected and will not

1.5.4 In preparing the Technical Bid, Bidders are expected to examine the submission documents /

format / enclosures etc., comprising this RFP in detail. Material deficiencies in providing the

information requested may result in rejection of the Bid.

1.5.5 The Technical Bid must provide the following information, using but not limited to the formats as

indicated below:

- Form 1: Technical Bid Submission Form

- Form 2: Format for Power of Attorney for Authorised Representative

- Form 3: Format for Financial Summary of the Bidder

- Form 4: Format for Letter of Undertaking

- Form 5: Format for Showcasing Experience

- Form 6: Format for Bank Guarantee (if applicable)

1.5.6 The Technical Bid must not include any financial information.

PART 3: FINANCIAL BID – to be strictly submitted online only

1.5.7 In preparing the Financial Bid, Bidders are expected to take into account the requirements and

conditions of the RFP documents. It should include all costs associated with the Project, including

(a) remuneration to the staff (onsite and offsite) and (b) rentals / fixed rates / reimbursable such

as subsistence (per diem, housing), transportation (for mobilization and demobilization), services

and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance,

printing of documents, surveys, training, software license, etc. as components of this Project.

1.5.8 The Financial Bid should clearly identify and include all the taxes, duties, fees, levies and other

charges imposed under the applicable law, on the Bidders, and their personnel, and include as

part of their offer, and show only GST separately.

1.5.9 Bidders have to express the price of their services in the format as indicated in the sample format

placed at Annexure 1: Financial Bid Submission Form (to be submitted online only on

https://tender.nprocure.com/).

1.5.10 Conditional Tenders / bids shall not be accepted.

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

Submission, Receipt and Opening of Bids

1.6.1 The original bid shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting,

except as necessary to correct errors made by the Bidder. Any such corrections must be initialled

by the person who signs the Bids.

1.6.2 Each of the bids, along with their relevant enclosures should be bound, paginated, with an index

of submission on the first page.

1.6.3 An authorized representative of the Bidder shall initial all pages of Technical Bid. The

representative's authorization shall be in the form of a written power of attorney accompanying

the Bid, or in any other form demonstrating that the representative has been duly authorized to

1.6.4 The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and Technical Bid

must be in another Envelope (Cover-2). The envelope must be clearly marked on top as

"Technical Bid”. A soft copy of Technical Bid, in PDF format on pen drive, should also be

placed in the cover containing the Technical Bid.

1.6.5 The two separate envelopes containing the Bid Processing Fee & EMD and Technical Bid, should

be placed in one cover and addressed to Authority (as per the given detailed address) and

labelled the Project name clearly. The Bid shall be sent at the following address:

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

1.6.6 The completed Bid must be delivered / submitted on or before the submission time and date as

stated in Bidding Schedule. The Authority shall not be responsible for misplacement, losing or

pre-matured opening, if the outer envelope is not sealed and / or not marked as stipulated.

1.6.7 After the deadline for submission of Bids, the Technical Bid envelope shall be opened in the

presence of the Bidders / their Authorized Representatives who choose to attend on the date and

time indicated in the Bidding Schedule

Important Note:

a. Bidders are required to be upload Technical as well as Financial bid on

https://tender.nprocure.com/ as per terms of this RFP.

b. The complete set of the Technical Bid (including Forms, Letters, various documentary

proofs etc), as being uploaded by the Bidder shall also be submitted in the Hard copy,

along with a copy of the same in a pen drive along with the Bid Submission.

c. Financial Bids are to be uploaded on the website only as mentioned in the RFP.

• The Financial Bid shall not be submitted (in Hard Copy or in Pen Drive) with the

Technical Bid. Submission of Financial Bid (in Hard Copy or in Pen Drive) along with

Technical Bid will lead to the disqualification of the Bidder.

RFP | Selection of a Consultant for Infrastructure Assessment for Destination Wedding Tourism Development in

1.7.1 The bids shall be evaluated on a Quality cum Cost Basis (QCBS), in the ratio of 70%

weightage towards Technical and 30% weightage towards Financial, with the “Technically

Qualified Bidder”, eligible for opening of the Financial Bid, getting Highest Score (technical

plus financial) would be the H1 bidder and awarded the bid.

1.7.2 TCGL or any of its agencies reserves the right to seek additional information and/or clarification

from the Bidders, if found necessary, during the course of evaluation of the Bids. Non-

submission, incomplete submission or delayed submission of such additional information and /

or clarifications sought by TCGL or any of its advisors / consultants, may be a ground for rejecting

the bid and / or evaluation at the discretion of the Authority.

1.7.3 The following procedure shall be adopted in evaluating the bids:

Stage 1: Test of Responsiveness

1.7.4 Prior to evaluation of the documents contained in the Technical Bid envelope, the Authority shall

determine whether each Bid is responsive to the requirements set out in this Tender. A Bid shall

be considered responsive only if:

▪ It is received by the Bid due date including any extensions thereof.

▪ The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and EMD as defined

o Bid Processing Fee: Bidder has to furnish, as part of its submission, non-refundable

Bid Processing Fee amounting to Rs. 5,000/- (i.e. Rupees Five Thousand only).

The Bid Processing Fee shall be submitted in the form of a Demand Draft (DD) drawn

in favour of Tourism Corporation of Gujarat Limited, payable at Gandhinagar.

o Earnest Money Deposit: Bidder has to furnish, as part of its submission, Bid Security

/ Earnest Money Deposit amounting to Rs. 50,000 (Rupees Fifty thousand only) in

the form of either Bank Guarantee (BG) or a Demand Draft (DD). The Bid Security

/ Earnest Money Deposit, in case of DD, shall be drawn in favour of Tourism

Corporation of Gujarat Limited, payable at Gandhinagar and should have a validity

not less than 60 (sixty) days from the Bid Due Date (which shall be extended on

mutual agreement) and in case of a BG, validity shall not be less than 180 (one

hundred and eighty) days from the Bid Due Date, and may be extended as may be

mutually agreed between the Authority and the Bidder from time to time. If the EMD

is being paid in the form of a Bank Guarantee, it shall be in the format as placed in

Form 6 and from the List of Banks as per Annexure

The EMD of the unsuccessful bidders shall be returned, without any interest, by the

Authority preferably within 15 days of the signing of the Agreement with the Preferred

Bidder. The EMD of the Preferred Bidder shall be returned upon submission of the

Performance Guarantee.

Note: Bidders must ensure that the purchaser of the DD towards Bid Processing Fee and

Earnest Money Deposit should be the Bidder only. DDs purchased under the hand/in the

name of any purchaser other than the bidder may render the bid non-responsive.

▪ It does not contain any condition or qualifications, and it is not non-responsive in terms

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Responsive Bids, fulfilling the criteria as given above, shall be evaluated as per Stage 2 given

Note: Bidders must take utmost care that the submission made by them shall also adhere

to the following:

▪ It is signed, sealed, bound together and marked as stipulated in this RFP document.

▪ It is received as per the formats prescribed in the Section 3 – Technical Bid Forms of the

▪ It contains information in formats same as those specified in this RFP Document.

▪ It contains the necessary documentary proof as specified in the checklist mentioned in

Stage 2: PQ Evaluation

Pre-qualification Criteria

Bidders who comply with the following basic criteria are eligible for participation in this tender:

1.8.1 Bidder should be a company registered under the Companies Act of India, 1956 (or later) OR a

Partnership Firm (including LLP) OR a Proprietorship Firm or a Trust (registered under the Indian

Trusts Act / similar acts) or a Society (registered under the Societies Registration Act / similar

acts) OR a University OR an Expert Institution imparting higher education affiliated to a

recognized University and should be in existence in India, for at least 05 years as on the date

of publishing of the RFP. Individuals / joint ventures are not eligible to participate in this

1.8.2 The Minimum Average Annual Turnover (Standalone revenue exclusive of taxes) of the

Bidder (in case of Company / Partnership Firm / Proprietorship Firm / Trust / Society) in any three

consecutive financial years in the last four Financial Years as per the Audited Balance Sheets,

from Consultancy Services, should be INR 2.00 Crores (Rupees Two Crores only).

The Minimum Average Annual Income / Receipts (Standalone and exclusive of taxes) of

the Bidder (in case of in case of a University OR an Expert Institution imparting higher education

affiliated to a recognized University) in any three consecutive financial years in the last four

Financial Years as per the Audited Balance Sheets, from Consultancy Services, should be INR

2.00 Crores (Rupees Two Crores only).

1.8.3 The Bidder must have completed Similar Projects, for government clients / bilateral or

multilateral funding agencies in the last 7 years as on the Bid issue date, as below:

a. At least one project with a minimum fee of INR 40.00 Lakhs exclusive of taxes. Or

b. At least two projects with a minimum fee of INR 25.00 Lakhs exclusive of taxes, each.

c. At least three projects with a minimum fee of INR 20.00 Lakhs exclusive of taxes, each.

At least one eligible project should have been undertaken for clients in the tourism sector.

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a. Documentary evidence in the form of work order, agreement and completion certificate, from the Client’s side

is mandatory for projects to be considered towards eligibility and marking.

b. Similar projects for the purpose of this tender would mean research-oriented consulting assignments around

the central theme of impact assessment / user feedback studies / socio-economic studies / skill assessment

/ policy preparation / scheme formulation / policy or scheme implementation guidelines / market research /

demand assessment / similar

c. The decision of Authority towards adjudging eligible projects shall be final and binding on the bidders.

Bids qualifying as per the PQ Criteria, given above, will be eligible for the next stage of evaluation,

that is Stage 3: Technical Bid Evaluation.

Technical Bid Evaluation

1.9.1 The Authority will carry out evaluation of Technical Bids, based on the point / marks system as

specified in the Table below. Each pre-qualified bid shall be attributed a Technical Score.

1.9.2 Bidders who score at least 70 marks out of 100 marks in the technical evaluation and at least

15 marks out of 30 marks in the Technical Presentation, the “Technically Eligible Bidders”

shall be eligible for opening and evaluation of the financial bids.

1.9.3 The combined Technical Qualification and presentation would carry marks as below:

S. No. Evaluation Criteria Max. marks

Years of existence as per pre-qualification criteria 1.8.1:

▪ > 5 years & < 7.5 years: 10 marks

▪ > 7.5 years & < 10 years: 12.50 marks

▪ > 10 years: 15 marks

Average Annual Turnover / Income / Receipts for the Bidder as per pre-

qualification criteria 1.8.2

2. ▪ > 2.00 crores & < 3.00 crores: 15 marks

▪ > 3.00 crores & < 4.00 crores: 20 marks

▪ > 4.00 crores: 25 marks

Total fee from eligible projects undertaken as per pre-qualification

▪ > 40.00 Lakhs to < 60.00 Lakhs:15 marks

3. ▪ > 60.00 Lakhs to < 80.00 Lakhs: 20 marks

▪ > 80.00 Lakhs: 25 marks

Additional 2.5 marks for each eligible project undertaken for clients in

the Tourism Sector.

Technical Presentation to the Committee

▪ Understanding of the ToR / Assignment

4. ▪ Approach and Methodology for overall scope of work

▪ Team Expertise

▪ Work Plan, Activity Schedule, and Staffing Schedule

▪ Any proposed innovation / value addition to the TOR

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1. While Bidders are not required to include the Technical Presentation, with their Technical Bid

submission, they must take note that the Authority may invite for technical presentation at a short

notice and Bidders should be prepared with the same. No extension in this regard shall be given at

2. It is advised that Senior Team Members from the Pre-Qualified Bidder’s Organization to remain

present for making the Technical Presentation to the Committee. Further the presentation should be

concise and should not exceed more than 15 minutes (~30 slides). Failure of the bidder to be

available for the Technical Presentation as per the schedule, may lead to forfeiting of the EMD

and blacklisting for further tenders.

Stage 4: Financial Bid Evaluation:

1.10.1 After the evaluation of technical proposal is completed, the Authority may notify those Bidders

whose Technical proposals were considered non-responsive and not qualifying as per the

conditions of the RFP, indicating that their Financial Proposals will not be opened.

1.10.2 The Financial bid of the “Technically Eligible Bidder” shall be evaluated on the principles of

QCBS and under:

Final Scores shall be calculated as under:

The “Financial Score (Sf)” shall be calculated in the following manner.

Sf = 100 x Fm/F in which,

Sf is the 'Financial Score' of the Financial Bid being evaluated.

Fm is the computed lowest financial Bid (inclusive of all taxes but excluding GST).

F is the Computed Price of the Bidder under evaluation (inclusive of all taxes but excluding

The Technical Score (St) shall be as per the marks received by each bidder in Stage 4, as

The weights given to the Technical and Financial Proposals are:

Proposals will be ranked according to their combined Technical Scores (St) and Financial

Scores (Sf) using the weights indicated above. Final scores will be calculated as under:

T = the weight given to the Technical Proposal.

P = the weight given to the Financial Proposal; and

1.10.3 The bidder getting Highest Score (technical plus financial) would be awarded the bid (the

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1.10.4 In the event of two or more bids have the same highest score (the “Tie Bidders”), Authority

will award the work to the bidder (out of the two or more such bidders) securing higher

Technical Score.

1.10.5 Further, in a scenario two or more Tie Bidders have the same Technical as well as Financial

score, Authority may ask the said Bidders to furnish their respective revised offers which

shall not be higher than cost as per the initial offer made by the Bidders. The bid will be

awarded to the one quoting the lowest bid in its such revised offer.

1.11.1 Prior to the expiration of period of validity of Bid, Authority shall notify the Preferred Bidder who

has emerged the H1 bidder and invite them to negotiate.

1.11.2 If negotiations fail, Authority will invite the second ranked bidder (H2), to negotiate.

1.12.1 After completion of negotiations with the Preferred Bidder, the Authority shall award the work to

the Preferred Bidder by issuing a Letter of Award.

1.12.2 The Preferred Bidder with whom the Agreement (the “Agreement”) is signed is expected to

commence the Project on the date as indicated by the Authority during the negotiation meeting.

1.12.3 The Preferred Bidder shall be required to submit a Performance Guarantee which shall be equal

to 5 % of the Total Fee, in the form of Bank Guarantee as a pre-requisite to signing of the

Agreement. The Performance Guarantee shall be submitted within 30 days of the issue of the

Letter of Award (the “LoA”) and shall be kept valid for 30 months from the date of signing of

Agreement. Preferred Bidder’s failure to adhere to the said conditions might lead to the

withdrawal of the Letter of Award by the Authority.

1.12.4 The Performance Guarantee, as submitted, shall have to be renewed by the Agency before its

expiry, if so desired.

1.13.1 Information relating to evaluation of Bids and recommendations concerning awards shall not be

disclosed to the Bidders who submitted the Bids or to other persons not officially concerned with

the process without the consent of the appropriate Authority.

1.13.2 The Agency , its Sub- Consultants and the Personnel of either of them shall not, either during the

term or within two years after the expiration or termination of this Agreement disclose any

proprietary information, including information relating to reports, data, drawings, design software

or other material, whether written or oral, in electronic or magnetic format, and the contents

thereof; and any reports, digests or summaries created or derived from any of the foregoing that

is provided by the Authority to the Agency , its Sub-Agencies and the Personnel; any information

provided by or relating to the Authority, its technology, technical processes, business affairs or

finances or any information relating to the Authority’s employees, officers or other professionals

or suppliers customers, or contractors of the Authority; and any other information which the

Agency is under an obligation to keep confidential in relation to the Project, the Services or this

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Agreement ("Confidential Information"), without the prior written consent of the Authority.

1.13.3 Notwithstanding the aforesaid, the Agency , its Sub- Consultants and the Personnel of either of

them may disclose Confidential Information to the extent that such Confidential Information:

i. was in the public domain prior to its delivery to the Agency , its Sub- Consultants and the

Personnel of either of them or becomes a part of the public knowledge from a source

other than the Agency , its Sub- Consultants and the Personnel of either of them;

ii. was obtained from a third party with no known duty to maintain its confidentiality;

iii. is required to be disclosed by Applicable Laws or judicial or administrative or arbitral

process or by any governmental instrumentalities, provided that for any such disclosure,

the Agency , its Sub-Consultants and the Personnel of either of them shall give the

Authority, prompt written notice, and use reasonable efforts to ensure that such

disclosure is accorded confidential treatment; and

iv. is provided to the professional advisers, agents, auditors or representatives of the

Agency or its Sub- Consultants or Personnel of either of them, as is reasonable under

the circumstances; provided, however, that the Agency or its Sub- Consultants or

Personnel of either of them, as the case may be, shall require their professional advisers,

agents, auditors or its representatives, to undertake in writing to keep such Confidential

Information, confidential and shall use its best efforts to ensure compliance with such

Right of Rejection

1.14.1 Authority reserves the right to reject any or all Bids, to waive any informality in such Bids, to

request new Bids, to revise the RFP prior to, and including, the pre-bid meeting date, to proceed

to do the work otherwise, withdraw this RFP, not award the work, or not award a portion of work

1.14.2 The receipt of bids shall not in any way, obligate the Authority to enter into an Agreement, or any

other agreement of any kind with the Bidder. All submitted copies of the bids shall become the

property of Authority.

1.14.3 The bid will be rejected for award if it determined that the Bidder recommended for award has,

directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in

competing for the project in question.

1.14.4 A Bidder will be declared ineligible, either indefinitely or for a stated period of time, to be awarded

a project if Authority at any time determines that the Bidder has engaged in corrupt or fraudulent

practices in competing for or in executing, a project; and

1.14.5 A Bidder may be declared ineligible and/or blacklisted from further bidding with Authority for a

period as deemed fit by Authority, in case any misrepresentation of facts / details is found in the

bid as submitted by them at any point of time.

Liquidated Damages and Penalties

1.15.1 Liquidated Damages for delay: In case of delay in submission of any deliverable, liquidated

damages not exceeding an amount equal to 0.1% (zero-point one percent) of the Total Fee,

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per day, subject to a maximum of 2.5% (two-point five percent) of the negotiated Total Fee will

be imposed and shall be recovered by appropriation from the Performance Security or otherwise.

However, in case of delay due to reasons beyond the control of the Agency , suitable extension

of time shall be granted, without any penalty, on written request justifying the cause of such act.

1.15.2 Encashment and appropriation of Performance Security: The Authority shall have the right

to invoke and appropriate the proceeds of the Performance Security, in whole or in part, without

notice to the Agency in the event of breach of this Agreement or for recovery of liquidated

damages specified in this Clause.

1.15.3 Penalty for deficiency in Services: In addition to the liquidated damages not amounting to

penalty, as specified in this Clause, warning may be issued to the Agency for minor deficiencies

on its part. In the case of significant deficiencies in Services causing adverse effect on the Project

or on the reputation of the Authority, other penal action including debarring for a specified period

may also be initiated as per the policy of the Authority. If major deficiency of significant nature in

the services is observed, an additional levy of penalty up to a maximum of 5% of the Total Fee

shall be made on the Agency. In this regard, the decision of Authority will be final and binding.

1.15.4 The amount of penalties and damages shall be capped at 10% of the Total Fee. In case the

same is breached, the contract shall be terminated and the Authority may forfeit the Performance

Service and the Retention Money and blacklist the Agency for further tenders.

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2. Terms of Reference

Gujarat Tourism intends to develop the under tapped market of destination wedding tourism in

the State. To support this initiative, the Tourism Corporation of Gujarat Limited (TCGL) proposes

to undertake a comprehensive assessment and strategic study to evaluate the current ecosystem

(venues, hospitality, vendors, wedding planners and operators, transport and the regulatory

framework) and develop a robust roadmap for promoting Wedding Tourism in the State.

The Authority intends to engage the services of a Consultant who shall undertake the

assessment of locations and sites which can attract and host destination weddings, undertake

stakeholder consultation in the sector, and identify gaps and actions which can be undertaken

for improving this ecosystem.

2.1 Agreement Period

The scope of work shall be completed within a period of 03 months from the date of signing of

2.2 Scope of work

The scope of work shall be as below:

A. Assessment of Existing Destination Wedding Ecosystem and benchmarking

1. Conduct a comprehensive mapping of the current destination wedding landscape in

Gujarat, including venues, hospitality infrastructure, ancillary services, and regulatory

2. Assessment of demand trends across key customer segments — domestic (Gujarat and

other Indian states - Rajasthan, Kerala, Goa etc), including mapping of key decision drivers

influencing destination wedding choices

3. Estimation of the overall market size, including growth trends and seasonality.

4. Document case studies of weddings already hosted in the State, highlighting logistical

arrangements and infrastructure adequacy.

5. Identify and analyse leading destination wedding hubs in India (e.g., Rajasthan, Goa,

B. Stakeholder Consultations

1. Undertake structured consultations with key stakeholders (at least 500 in number), spread

across Gujarat and the benchmarked states including:

S. Respondent / Stakeholder Category % of Total

No. (indicative)

1. Prospective couples planning destination 15%

2. Recently married couples (within last 1–3 years) 10%

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S. Respondent / Stakeholder Category % of Total

No. (indicative)

3. Wedding planners and event managers and 20%

4. NRI families and international / diaspora clients 10%

5. Luxury wedding clients and high-net-worth 5%

6. Hotels, resorts and banquet venues 10%

7. Heritage properties 5%

8. Designers, decorators and caterers 8%

9. Photographers and videographers 5%

10. Entertainment providers (DJs, bands, performers) 4%

11. Transport operators 4%

12. Tourism associations 4%

Note: The distribution of stakeholders (amongst the heads as given above & across

various States) and the stakeholder engagement strategies shall be finalized in

consultation with the Authority.

2. Benchmarking — National (Domestic)

Benchmark Gujarat against leading domestic wedding destinations. National (domestic)

benchmarking is informed by the primary research sample in the four benchmark states.

benchmarking is conducted through desk research and secondary sources. Parameters

include: Cost Competitiveness, Infrastructure, Hospitality Capacity, Policy Support,

Marketing Strategy and Accessibility.

Domestic (National) Benchmarks

Rajasthan (Udaipur, Jaipur)

3. “Why Not Gujarat" — Rejection Reason Analysis

Beyond understanding what competing destinations do well, the benchmarking must

specifically include a structured "Why Not Gujarat" question set in both demand surveys

and planner consultations. This captures the rejection reasons — the specific perceptions,

infrastructure gaps or policy barriers that currently disqualify Gujarat from consideration.

Without this, the strategy will address the wrong problems. Key areas:

▪ Top 3–5 reasons couples currently rule out Gujarat for destination weddings

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▪ Top 3–5 reasons wedding planners do not recommend Gujarat

State % of Total Role

Gujarat 50% Primary state — full assessment

Rajasthan 20% National benchmark

Goa 15% National benchmark

Kerala 15% National benchmark

Note: This is the same minimum 500-respondent sample shown above, viewed by location

instead of category.

The board areas, wherein the stakeholder consultation is expected to generate

understanding are:

▪ Preferred destinations and selection drivers

▪ Budget ranges and guest size expectations

▪ Venue and experience preferences

▪ Perception of Gujarat as a wedding destination

▪ Seasonal preferences and booking timelines

▪ Price perception vs actual cost comparison

▪ Current capacity, pricing and willingness to participate in Gujarat's wedding tourism

ecosystem (for industry stakeholder categories)

4. The consultant shall consolidate the learnings from the stakeholder assessment by

preparation of a comparative matrix to highlight gaps and differentiators across parameters

such as accessibility, Infrastructure, hospitality standards, hospitality capacity, cultural

appeal, cost competitiveness, marketing strategy and policy support, etc.

5. The consultant shall undertake budget tier segmentation across the following indicative

Tier Budget Range Segment Label Strategic Priority

Tier 1 Up to Rs. 25 lakhs Local / Semi-destination Low

Rs. 25 lakhs – Rs. 1 Mid-segment destination

Rs. 1 crore – Rs. 5 Premium destination

Tier 4 Luxury / NRI Priority

6. The consultant shall undertake targeted consultations with wedding planners across the

following indicative queries

▪ Which destinations they currently recommend and why

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▪ Specific observations and recommendations with respect to Gujarat

▪ What incentives, infrastructure or policy changes would make them recommend

▪ Their awareness level of Gujarat's existing wedding venues and assets

▪ Their willingness to conduct a familiarisation site visit (FAM trip) to Gujarat.

7. The consultant shall research, compile and submit a structured database covering the

following indicative aspects which shall be used for the targeted outreach and FAM trip

▪ Prominent Wedding operators and wedding planners of Gujarat

▪ Prominent wedding planners of India and abroad.

▪ Company / individual name and base city

▪ Specialisation and segment focus (e.g. luxury, destination, regional, MICE/large-

format execution)

▪ Geographic reach and notable past destinations / projects

▪ Key contact details for outreach

▪ Current destination preferences and any existing presence or activity in Gujarat

C. Infrastructure & Ecosystem Assessment

1. Prepare a district-wise mapping of inventory across all value chain categories: wedding

venues and destinations; heritage properties, palaces, boutique hotels, resorts, and

convention facilities; wedding planners and event managers; decorators, set designers,

and production agencies; catering and F&B providers; accommodation operators across

all segments; travel, transport, and charter services; entertainment, folk artists, and cultural

performers; photography, videography, and digital content creators; Digital Marketing

Companies; and ancillary providers.

2. Assess infrastructure quality, accessibility (air, rail, road), hospitality infrastructure

capacity, event infrastructure capacity, tourism amenities, and carrying capacity at key

destination clusters.

3. Identify critical gaps — in venue quality, accommodation depth, last-mile connectivity,

supporting services — that currently constrain wedding tourism growth.

4. Produce a consolidated ecosystem database in a format that is accessible, regularly

updatable, and directly feeds the proposed Wedding Tourism Portal.

5. Prepare Destination Readiness index for destinations like (including but not limited),

Ahmedabad, Gandhinagar, Rajkot, Vadodara, Statue of Unity, Kutch, Somnath, Dwarka,

Gir, Ambaji etc. The indicative parameters for assessing and classification of Destination

▪ Venue Capacity and variety

▪ Accommodation Inventory (rooms, suites, luxury options)

▪ Air, Rail & Road Connectivity

▪ Vendor Ecosystem (planners, caterers, decorators, photographers, entertainment

providers, transport operators)

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▪ Tourism Attractions and experience richness

▪ Medical Facilities

▪ Safety and Security

▪ Ease of Permissions and regulatory clarity

6. Venue Regulatory & Permission Process Mapping: A specific workstream must document

the current end-to-end regulatory process for hosting a destination wedding at Gujarat

venues — outdoor, heritage, beach, forest and banquet categories. This is critical because

regulatory complexity is among the most frequently cited barriers by wedding planners

when evaluating Gujarat. The study must cover:

▪ Police NOC and crowd management permissions

▪ Noise and outdoor event permissions

▪ Food licensing and catering approvals

▪ Gujarat's liquor policy and its implications for destination weddings — and specific

policy simplification recommendations

▪ Beach, forest and coastal zone permit for outdoor venue use

▪ Recommended single-window facilitation mechanism for wedding event

7. Policy & Regulatory Review

▪ Review existing policies impacting wedding tourism in Gujarat and benchmark

▪ Identify regulatory gaps, bottlenecks and opportunities for ease of doing business

and investment in this sector

▪ Recommend policies, incentives and facilitation mechanisms to attract destination

▪ Suggest institutional mechanisms for implementation and coordination

D. Branding and Marketing Strategy

1. The consultant shall provide strategic inputs towards a comprehensive branding and

promotion strategy for "Wed in Gujarat", including but not limited to :

▪ Brand positioning and identity framework

▪ Target market segmentation (domestic couples, NRI, luxury, international)

▪ Digital and offline marketing strategy

▪ 360-degree media plan — digital platforms, outdoor, print, Wedding Expos

▪ Strategic partnerships — wedding planners, influencers, global platforms, wedding

▪ Campaign concepts and promotional activities

2. Digital Discovery Audit

Before and as part of the launch campaign strategy, the consultant must conduct a

dedicated Digital Discovery Audit to establish Gujarat's current baseline visibility in the

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online channels where couples actually discover and shortlist destination wedding

locations. The audit must cover:

▪ Wedding discovery portals — count of Gujarat-listed venues on “WedMeGood”,

“WeddingWire”, “Shaadi Saga”, “Wedabout” vs Rajasthan and Goa

▪ Instagram hashtag volume analysis — #gujaratwedding, #weddinggujarat vs

#udaipurwedding, #goawedding, #rajasthanwedding

▪ Google search ranking — Gujarat venues and destinations for 10–15 key wedding

search terms (e.g. "destination wedding India", "beach wedding venue India",

"heritage wedding venue India")

▪ YouTube — count and view volume of destination wedding films shot in Gujarat vs

competing destinations

▪ Wedding influencer presence — how many travel/wedding influencers have

featured Gujarat as a wedding destination

The audit output should present a clear "Digital Gap Report" showing Gujarat's share of

voice vs competitors on each channel and a prioritised list of digital infrastructure actions

(e.g. venue listing drives, content production requirements, influencer tie-ups) that must

happen before or alongside the campaign launch.

3. Auspicious Dates & Wedding Season Calendar

The study must develop a Gujarat-specific Wedding Season Intelligence Calendar

▪ Peak auspicious muhurat dates for weddings (Akshaya Tritiya, Dev Uthani

Ekadashi, key calendar windows)

▪ Correlation of muhurat peaks with Gujarat weather suitability by destination

▪ Venue and accommodation availability windows aligned to peak dates

▪ Off-season opportunity windows with pricing incentive potential

This calendar will directly feed the marketing campaign timing and media buying plan for

4. Wedding Expo & Industry Event Participation Strategy

Recommendation report covering the Top 10 India wedding expos and Top 5 international

wedding expos, with rationale, audience profile, organizers contact details and a 2-year

participation calendar.

E. Preparation of an Action Plan (06 Months – 2 Years)

1. Prepare a phased action plan with short-term (0–6 months), medium-term (6–12

months), and long-term (12–24 months) interventions.

2. Recommend policy measures (e.g., incentives, streamlined approvals, marketing support).

3. Suggest project-based interventions (e.g., infrastructure upgrades, public-private

partnerships, promotional campaigns).

4. Provide indicative timelines, responsibilities, and monitoring mechanisms.

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F. Post-Study Roadshow Support

Following submission of the Final Report, TCGL shall organise a Wedding Tourism

Roadshow to brainstorm on findings and opportunities of the study with the wedding

industry, media and prospective clients across key source markets in India. The consultant

shall act as the Knowledge Partner for this roadshow and shall:

▪ Prepare destination-specific presentations and collateral drawing on the study's

research and findings

▪ Provide subject-matter experts for panel discussions and media interactions

G. Key Strategic Data sets

The following 12 strategic datasets will be developed as part of the study:

1. Market Size Assessment

2. Data base for prominent wedding planners and operators.

3. Destination Readiness Index (DRI)

4. Venue Inventory Database

5. Wedding Ecosystem Mapping (venues, hotels, planners, caterers, decorators,

photographers, transport operators, entertainment providers)

6. Competitor Benchmarking

7. NRI Wedding Market Assessment

8. Economic Impact Analysis

9. Policy Gap Analysis

10. Branding Perception Study and list of prominent wedding expos.

11. Digital Discovery / Digital Gap Report

12. Wedding Season Intelligence Calendar (Muhurat & Weather Map)

The selected agency may nominate a single Point of Contact (POC) responsible for

coordination and submission of weekly progress updates.

2.3 Deliverables, Timelines and Payment Terms

The deliverables and timelines, to be adhered by the Agency is as below:

Deliverable Timeline Payment

(cumulative) Terms

1. Inception Report: including Detailed work plan and Within 15 days 20%

methodology, details of prominent wedding planners

and wedding operators of Gujarat, survey

instruments and sampling plan, stakeholder

engagement schedule, project timelines and

milestones, draft sample questionnaire covering all

key survey topics including budget tier segmentation

and rejection reason questions

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Deliverable Timeline Payment

(cumulative) Terms

2. Interim Report: including Data base of Prominent Within 30 days 30%

wedding planners and wedding operators of India

and Abroad, Preliminary findings from surveys and

stakeholder consultations, Initial analysis and

insights from demand-side research, Early

benchmarking observations, Preliminary Digital

Discovery Audit findings and Findings from

ecosystem assessment and benchmarking.

3. Final Report: including Comprehensive market Within 3 months 40%

analysis and strategic recommendations, final

roadmap and action plan, Pilot destination

recommendation for the 0–6 Month launch, final KPI

Framework and scorecard (0–6 Months &

Months–2 Years) and incorporation of stakeholder

4. Road Show Support 3 – 6 months 10%

Important Note:

i. All submittals shall be made in at least 2 coloured printed copies and also submitted over

ii. The Authority shall endeavor to give feedback, if any, on each submittal within 7 days of the

submission, after which the Agency shall re-submit the revised reports and maps. Payments

shall be released stage wise upon successful acceptance of the submittals at each

stage by the Authority.

iii. 5% of the total bill amount from each bill shall be retained by the Authority (“Retention

Moneys”) and shall be released to the Agency within 60 (sixty) days (without any interest)

after the Termination of the Agreement by efflux of time.

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3. Technical Bid Forms

3.1 Technical Submission Checklist

Bids must be accompanied with the following documents:

Sr. Enclosures to the Bid Status (Submitted / Page

No. Not Submitted Number

1. Bid Processing Fee & Earnest Money Deposit

2. Technical Bid Submission Form (As per Form 1)

3. Power of Attorney for Authorized Representative (As

4. Financial Summary of the Bidder (As per the Form 3)

5. Audited Balance Sheet, Profit and Loss Statements

and Annual Reports

6. Letter of Undertaking (As per Form 4)

7. A copy of Registration / Incorporation certificate of

8. A copy of PAN of Bidder

9. A copy of GST Registration of Bidder

10. Experience details of the Bidder (As per Form 5)

11. Scanned copy of the documents in a Pen drive NA

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Form 1: Technical Bid Submission Form

(on the letterhead of the Bidder)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Selection of a Consultant for Infrastructure Assessment for Destination Wedding

Tourism Development in Gujarat

1. We, the undersigned, offer to provide the services for the captioned project in accordance

with your Request for Proposal dated _________, and our Bid. We are hereby submitting

our Bid which includes this Technical Bid sealed under an envelope.

2. This Bid and the LOA issued by the Authority in lieu of its acceptance shall form part of

the Agreement to be signed between the Preferred Bidder (the “Agency ”) and the

Authority. If a Bidder is nominated as Preferred Bidder, we understand that it is on the basis

of the technical, financial & organizational capabilities and experience of the Bidder taken

together. We understand that the basis for our qualification will be the complete Bid

documents submitted along with this letter and that any circumstance affecting our

continued eligibility as per RFP or any circumstance which would lead or have led to our

disqualification, shall result in our disqualification under this Bidding process.

3. We undertake, if our Bid is accepted, to complete the Project within in the stipulated time.

4. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days from the

Bid Due Date fixed for receiving the same and it shall remain binding upon us and may be

accepted at any time before the expiry of that period.

5. In the event of our Bid being accepted, we agree to enter into a formal Agreement with the

Authority, incorporating the conditions of the Bid including the addendum, if issued.

6. We agree that if we fail to fulfil any of the conditions mentioned at RFP (or any subsequent

modification / addendum / corrigendum), Authority has the right to forfeit the Bid Security

being furnished by us along with this Bid.

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7. Notwithstanding any qualifications of conditions, whether implied or otherwise, contained

in our Bid we hereby represent and confirm that our Bid is unqualified and unconditional in

8. We understand that Authority is not bound to accept any or all Bids it may receive.

9. We declare that we have disclosed all material information, facts and circumstances, which

would be relevant to and have a bearing on the evaluation of our Bid and selection as an

10. We do also certify that all the statements made and / or any information provided in our Bid

are true and correct and complete in all aspects.

11. We declare that in the event that Authority discovers anything contrary to our above

declarations, it is empowered to forthwith disqualify us and our Bid from further participation

in the Bid evaluation process and forfeit our Bid Security.

12. If negotiations are held during the period of validity of the Bid, we undertake to negotiate

on the basis of the proposed staff. Our Bid is binding upon us and subject to the

modifications resulting from negotiations.

13. We understand you are not bound to accept any Bid you receive.

14. Our organization details are as follows:

S. No Particulars Details

1) Basic Information of Bidder

a) Name of Firm

b) Country of incorporation

c) Address of the corporate headquarters and its branch

office(s), if any, in India

d) Offices in Gujarat, if yes, provide details

e) Date of incorporation and / or commencement of business

Bidder is a Private / Public Limited Company /

Proprietorship or Partnership Firm (including LLP) or

a Trust (registered under the Indian Trusts Act / similar

f) acts) or a Society (registered under the Societies

Registration Act / similar acts) OR a University OR an

Expert Institution

Please give details & enclose relevant papers / certificates

g) Details of Income Tax Registration (Enclose PAN / GST

Ownership of the Organization

h) (List of stakeholders / members who own 10% or more

stocks & their interest in the company

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S. No Particulars Details

i) List of Current Directors

j) Other key management personnel

2) Brief description of the Company including details of its

main lines of business.

Details of individual who will serve as the point of contact/

communication within the Company:

3) (b) Designation

(c) Official Address

(d) Telephone Number / Mobile

(e) Official E-Mail Address

Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

Name of Firm: Address:

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Form 2: Format for Power of Attorney for Authorised Representative

(on requisite stamp paper)

Know all men by these presents, We, [name of organization and address of the registered

office] do hereby constitute, nominate, appoint and authorise Mr / Ms [name], son / daughter / wife

of [name], and presently residing at [address], who is presently employed with/ retained by us

and holding the position of [designation] as our true and lawful attorney (hereinafter referred to as

the “Authorised Representative”), with power to sub-delegate to any person, to do in our name

and on our behalf, all such acts, deeds and things as are necessary or required in connection

with or incidental to submission of our Bid for and selection as an Agency for [name of Project],

by the Authority including but not limited to signing and submission of all applications, proposals

and other documents and writings, participating in pre-bid and other conferences and providing

information / responses to the Authority, representing us in all matters before the Authority, signing

and execution of all Agreement and undertakings consequent to acceptance of our bid and generally

dealing with the Authority in all matters in connection with or relating to or arising out of our bid

for the said Project and / or upon award thereof to us until the entering into of the Agreement with

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or

caused to be done by our said Authorised Representative pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Authorised

Representative in exercise of the powers hereby conferred shall and shall always be deemed to

have been done by us.

IN WITNESS WHEREOF WE, [name of the Bidder], THE ABOVE-NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in

“YYYY” format].

For [name and registered address of organization]

[Name & Designation]

1. [Signature, name and address of witness]

2. [Signature, name and address of witness]

Accepted by Authorised Representative

[Name & Designation]

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1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if

any, laid down by the applicable law and the charter documents of the executant(s) and when it

is so required the same should be under seal affixed in accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter documents

and other documents such as a resolution / power of attorney in favour of the person executing

this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.

3. For a Power of Attorney executed and issued overseas, the document will also have to be

legalised by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney is

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Form 3: Format for Financial Summary of the Bidder

(On the letterhead of the Chartered Accountant or Statutory Auditor)

Average Annual Turnover / Income / Receipts of the Bidder (from Consultancy Services)

S. No Financial Year Standalone Turnover / Income / Receipts from

Consultancy Services (INR) – exclusive of taxes

[Average Annual Turnover [indicate sum of above divided by 3]

Income / Receipts]

Note: Bidders are required to provide data for last three consecutive years ending 31st March 2025 /

2026. Audited Balance Sheets are also required to be submitted for the same.

Unique Document Identification Number (UDIN):

Name of the Statutory Auditor

Name of the Audit Firm

(Seal of the firm)

1. Any withdrawal / revoking / change in the UDIN, leading to material implications may render the

2. The Bidder shall submit audited annual reports (financial statements: balance sheets, profit and

loss account, notes to accounts etc.) in support of the financial data duly certified by statutory

auditor/s. In case, company does not have statutory auditor/s, it shall be certified by the chartered

accountant that ordinarily audits the annual financials of the company.

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3. The Document as furnished above shall be verified online through the UDIN and the Balance

Sheets. Bidders are advised to ensure that the details as per this form are reproduced online

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Form 4: Format for Letter of Undertaking

(on the letterhead of the Bidder)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Selection of a Consultant for Infrastructure Assessment for Destination Wedding

Tourism Development in Gujarat

With reference to this tender, I/We confirm the following:

1. Declaration for Not Blacklisted: I/We hereby confirm that our firm has not been banned or

blacklisted by any government organisation / Financial institution / Court / Public Sector Unit /

Central Government / State Government as on the Bid submission Date.

We also undertake that in case of banning or blacklisting of our firm / agency, by any

government organisation / Financial institution / Court / Public sector Unit / Central Government

/ State Government after bid submission date but on or before the Bid Due Date, our bids will

not be entertained for evaluation.

2. Indemnity Undertaking:

a. I / We on behalf of our firm, hereby agree and undertake that I / We have understood all the

rules, regulations, guidelines and procedures and all staff Technical & Non-Technical

working on behalf of our firm will abide by all the rules, regulations, guidelines, and

b. I / We also declare that our firm will be responsible for any safety violations / accident etc. in

providing services as per the conditions of the Agreement. Authority will not be responsible

in case of any accident / incident and will not compensate financially or otherwise. I / we

hereby declare that I am / we are sole responsible on behalf of the firm for giving such

3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the preparation and

submission of this Bid, we have not acted in concert or in collusion with any other Bidder or any

other person(s) and also not done any act, deed or thing which is or could be regarded as anti-

competitive, restrictive or monopolistic trade practice.

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind

to any person or agency in connection with this Bid.

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4. Litigation: I / We hereby certify and confirm that we do not have any litigation that may impact

/ affect / compromise the delivery of services as required under this RFP and the Agreement.

Dated this ______________ Day of ________________, YYYY

Name of the Bidder

Signature of the Authorized Signatory

Name of the Authorized Signatory

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Form 5: Format for Showcasing Experience

(to be submitted on the letterhead of the Bidder)

Sr. no Name & location of Project Completion Project Client If client

the project Scope 1 date Fee is from

of taxes) Tourism

Bidders are advised to strictly adhere to the format as placed above and furnish information as per the

Add rows as required

Note: 1) Mention project scope from - impact assessment / user feedback studies / socio-economic studies /

skill assessment / policy preparation / scheme formulation / policy or scheme implementation guidelines /

market research / demand assessment / similar.

2) Each project profile has to be duly supported by documentary evidence from the client side like Work Order,

Agreement and Completion Certificate. Bidders are advised to highlight relevant sections of the documentary

evidence for quick reference of the Authority. Projects without evidence may be rejected. Only eligible projects

(as per terms & conditions as provided in RFP) shall be considered for marking.

3) In an event, the Bidder is unable to establish the tax component in the project fee with adequate documents

from the client’s side, the Authority shall be at the liberty of deducting 18% from the same.

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Form 6: Format for Bank Guarantee

(On Requisite Stamp Paper)

This Deed of Guarantee is made on this ______day of __________, 2026 at ________________ by

__________________Bank within the meaning of the Reserve Bank of India Act and constituted under

the Banking Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and having its

Registered Office at _______and inter alia an operational Branch Office at _____, Gandhinagar

(hereinafter referred to as “the Bank” or “the Guarantor”, which expression shall unless it be repugnant

to the subject or context hereof be deemed to include its successors and assigns) in favour of ‘Tourism

Corporation of Gujarat Limited’ (hereinafter referred to as “TCGL” which expression shall unless it be

repugnant to the subject or context hereof be deemed to include its successors and assignees).

WHEREAS, TCGL has undertaken the process of competitive bidding for “Selection of a Consultant

for Infrastructure Assessment for Destination Wedding Tourism Development in Gujarat ” for

which purpose TCGL issued a Request for Proposal (“RFP”) inviting Bids from the Bidders to execute the

Scope of Work specified therein (“Project”);

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated [date] for the

implementation of the Project (hereinafter called “the Bid”).

1. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and compliance

of the terms and conditions of the RFP by the said Bidder and unconditionally and irrevocably

undertake to pay forthwith to TCGL an amount of Rs. __________ (Rupees ________ ________

_________ only) (hereinafter referred to as the “Guarantee”) as our primary obligation without

any demur, reservation, recourse, contest or protest and without reference to the Bidder if the

Bidder shall fail to fulfil or comply with all or any of the terms and conditions contained in the said

2. Any such written demand made by TCGL stating that the Bidder is in default of the due and

faithful fulfilment and compliance with the terms and conditions contained in the RFP shall be

final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under

this Guarantee without any demur, reservation, recourse, contest or protest and without any

reference to the Bidder or any other person and irrespective of whether the claim of TCGL is

disputed by the Bidder or not, merely on the first demand from TCGL stating that the amount

claimed is due to TCGL by reason of failure of the Bidder to fulfil and comply with the terms and

conditions contained in the RFP including failure of the said Bidder to keep its Bid open during

the Bid validity period as set forth in the said RFP for any reason whatsoever. Any such demand

made on the Bank shall be conclusive as regards amount due and payable by the Bank under

this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not

exceeding Rs. __________ (Rupees ________ ________ _________ only).

4. We, the Bank, further agree that TCGL shall be the sole judge to decide as to whether the Bidder

is in default of due and faithful fulfilment and compliance with the terms and conditions contained

in the RFP including, inter alia, the failure of the Bidder to keep its Bid open during the Bid validity

period set forth in the said Bidding Documents, and the decision of TCGL that the Bidder is in

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default as aforesaid shall be final and binding on us, notwithstanding any differences between

TCGL and the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other

5. The Guarantee shall not be affected by any change in the constitution or winding up of the Bidder

or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank with any other

6. In order to give full effect to this Guarantee, TCGL shall be entitled to treat the Bank as the

principal debtor. TCGL shall have the fullest liberty without affecting in any way the liability of the

Bank under this Guarantee from time to time to vary any of the terms and conditions contained

in the said RFP or to extend time for submission of the Bids or the Bid validity period or the period

for conveying acceptance of Letter of Invitation by the Bidder or the period for fulfilment and

compliance with all or any of the terms and conditions contained in the said RFP by the said

Bidder or to postpone for any time and from time to time any of the powers exercisable by it

against the said Bidder and either to enforce or forbear from enforcing any of the terms and

conditions contained in the said RFP or the securities available to TCGL, and the Bank shall not

be released from its liability under these presents by any exercise by TCGL of the liberty with

reference to the matters aforesaid or by reason of time being given to the said Bidder or any

other forbearance, act or omission on the part of TCGL or any indulgence by TCGL to the said

Bidder or by any change in the constitution of TCGL or its absorption, merger or amalgamation

with any other person or any other matter or thing whatsoever which under the law relating to

sureties would but for this provision have the effect of releasing the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or made

if addressed to the Bank and sent by courier or by registered mail to the Bank at the address set

8. We undertake to make the payment on receipt of your notice of claim on us addressed to [name

of Bank along with branch address] and delivered at our above branch which shall be deemed

to have been duly authorised to receive the said notice of claim.

9. It shall not be necessary for TCGL to proceed against the said Bidder before proceeding against

the Bank and the guarantee herein contained shall be enforceable against the Bank,

notwithstanding any other security which TCGL may have obtained from the said Bidder or any

other person and which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealised.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the

previous express consent of TCGL in writing.

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute this

Guarantee for and on behalf of the Bank.

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs.

__________ (Rupees ________ ________ _________ only). The Bank shall be liable to pay the

said amount or any part thereof only if the Authority serves a written claim on the Bank in

accordance with paragraph 8 hereof.

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13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the Due Date

(inclusive of due date) for submission of the Bid, inclusive of a claim period of 60 (sixty) days or

for such extended period as may be mutually agreed between TCGL and the Bidder, and agreed

to by the Bank, and shall continue to be enforceable till all amounts under this Guarantee have

14. The jurisdiction in relation to this Guarantee shall be the Courts at Gandhinagar, Gujarat and

Laws in India shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of

_______________and year first herein above written.

SIGNED, SEALED AND DELIVERED

For and on behalf of

(i) The bank guarantee should contain the name, designation and code number of the officer(s)

signing the guarantee.

(ii) The address, telephone number and other details of the Head Office of the Bank as well as of

issuing Branch should be mentioned on the covering letter of issuing Branch.

(iii) Tourism Corporation of Gujarat Limited (TCGL) should be able to invoke the Bank Guarantee at

any of the branch of the Bank located at Gandhinagar

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Annexure 1: Financial Bid Submission Form

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Selection of a Consultant for Infrastructure Assessment for Destination Wedding

Tourism Development in Gujarat

We, the undersigned, offer to provide the consultancy services for the above in accordance with your

Request for Proposal dated [Date], and our (Technical and Financial Bid). Our Financial Bid is for an

amount of Rs. ________, which is inclusive of all taxes but excluding GST. GST shall be paid as

per actuals by the Authority.

Our Financial Bid shall be binding upon us subject to the modifications resulting from negotiations, up

to expiry of the validity period of the Bid, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above project,

we will strictly observe the laws against fraud and corruption in force in India namely "Prevention of

Corruption Act 1988".

We understand that you are not bound to accept any Bid you receive.

1. Financial Bid to be submitted online only on n-procure website.

2. The format as given above is for representation purpose only. The format at n procure

might vary. Bidders are requested to review the format as provided at n procure and

submit financial bid after reading it thoroughly.

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Annexure 2: List of Banks

(in case Bid Security is being submitted in the form of Bank Guarantee)

As per the GR No. FD/MSM/e-file/4/2025/2712/D.M.O. dated 1st April 2026, issued by the Finance Department,

Government of Gujarat, Bank Guarantees from the following banks would be accepted:

• Guarantees issued by following banks will be accepted as SD/EMD on a permanent basis.

1) All Nationalised Banks.

• Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, 2027. The

validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date of termination

of Bank Guarantee.

1. AXIS Bank 23. South Indian Bank

2. AU Small Finance Bank 24. Standard Chartered Bank

3. Bandhan Bank 25. Tamilnad Mercantile Bank

4. City Union Bank 26. Ujjivan Small Finance Bank

5. CSB Bank 27. YES Bank

6. DBS Bank India Limited 28. Ahmedabad Mercantile Co-op. Bank

7. DCB Bank 29. Nutan Nagrik Sahkari Bank Ltd.

8. Dhanlaxmi Bank 30. Rajkot Nagarik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 31. Saraswat Co-Operative Bank Ltd

10. FEDERAL Bank 32. SBPP Co-operative Bank Ltd.

11. HDFC Bank 33. SVC Co-Operative Bank Ltd.

12. HSBC Bank 34. The Cosmos Co-op Bank Ltd.

13. ICICI Bank 35. The Gujarat State Co-operative Bank

14. IDBI Bank 36. The Surat District Co-op Bank

15. IDFC First Bank 37. The Surat People's Co. Op. Bank Ltd

16. IndusInd Bank 38. The Baroda Central Co-operative Bank

17. Jammu and Kashmir Bank 39. The Panchmahal District Co-operative Bank

18. Jana Small Finance Bank 40. The Kalupur Commercial Co-op. Bank

19. Karnataka Bank 41. The Rajkot Commercial Co-operative Bank

20. Karur Vysya Bank 42. The Banaskantha Mercantile Co-op. Bank Ltd.

21. Kotak Mahindra Bank 43. Gujarat Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee from the concerned

tendering authority.

GR can be downloaded from the following link:

https://financedepartment.gujarat.gov.in/Documents/DMO_2941_01-Apr-2026_744.pdf

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