Annual Rate Contract for The Supply of Dhup / Incense, Dhup Stick, Dhup Cup and other related gift articles for the Dharmik Sahitya Vechan Kendra For The YEAR 2026-27

Note: Rates must be quoted strictly EXCLUDING GST, but INCLUSIVE of all octroi, packaging,

freight, and delivery charges up to the Ambaji Temple Site.

Sr. Description of Item & Size Process/ Estimated Price Estimated

Specifications Segment (Excluding GST) Quntity

1 Prakruti (100 gm) Scented Agarbatti 40

2 sadhna (100 gm) Scented Agarbatti 40

3 Aradhana Ratrani (200 gm) Scented Agarbatti 72

4 Panchamurt (200 gm) Scented Agarbatti 72

5 Natural Guggal (200 gm) Hand Rolled Agarbatti 72

6 Ambika Chandan (100 gm) Scented Dhoop Stick 43

7 Ambika Gulab (100 gm) Scented Dhoop Stick 43

8 Ambika Hawan (100 gm) Scented Dhoop Stick 43

9 Guggal (Per Tray 12 pcs) Dhoop Cup 40

10 Kapoor (Per Tray 12 pcs) Dhoop Cup 57

I/We hereby agree to execute the work at [ .........................% Higher / Lower / Same ] rates

compared to the rates specified against the above work, amounting to [ Rate in Words ]

(excluding GST). I am bound to perform the work at these rates and guarantee that all tender

conditions and specifications shall remain binding on us."

4. TERMS AND CONDITIONS OF TENDER

1. The filled tender document must reach this office in a sealed cover strictly via Registered Post

A.D. / Speed Post addressed to 'Administrator, Shree Arasuri Ambaji Mata Devasthan Trust,

Ambaji' on or before 01/10/2026 up to 16:00 Hours. Tenders received after this deadline or via

hand delivery/courier will not be accepted.

2. Quoted rates must strictly exclude GST but include all other applicable taxes, carting, octroi,

and delivery charges up to the Ambaji Temple Site. Tenders will be evaluated and approved

based on the lowest qualified evaluated rates (L1).

3. Agencies must prominently display their GST registration number on all invoices and mention

item-wise GST amounts separately as per government rules. The GST number of Devasthan Trust

is 24AACTS 5457 M 2 ZO, which must be referenced on the bills.

4. On the top of the outer cover envelope, the bidder must clearly write: 'Tender Notice No. T.E. /

Gift Article - 4 (2026-27): Tender for Supply of Agarbatti/ Dhoop cup for Dharmik Sahitya

Vechan Kendra, along with their full agency name, address, and contact details.

5. The tender bid must be accompanied by an Earnest Money Deposit (EMD) Demand Draft of ₹

15,000/- (Rupees Fifteen Thousand Only) drawn in favor of 'Administrator, SAAMDT, Ambaji'.

Bids without EMD will be summarily rejected.

6. Upon approval of the rate contract, the selected agency/agencies must deposit ₹ 25,000/- as

Security Deposit in Cash or Demand Draft and execute an official agreement on a ₹ 300/- stamp

paper as per State Government norms within 15 days.

7. The approved unit rates shall remain firm, valid, and binding for a period of ONE YEAR from

the date of agreement execution or until a new contract is awarded and operationalized.

8. The vendor shall deliver the ordered goods at the designated site within 7 (Seven) days of

receipt of the official Work Order / Supply Order.

9. If the supplied materials fail to match the approved tender specifications, samples, or quality

standards, the entire rejected lot will be returned at the vendor's cost, and no

payment/reimbursement will be entertained.

10. In case of delay in supply beyond the stipulated time limit, a penalty of 0.1% per day of the

estimated work order value will be levied, capped at a maximum of 10%. Furthermore, the Trust

reserves the right to procure the required items from alternative sources at the risk and cost of

the defaulting vendor.

11. Inspectors will check the supplied items upon delivery. Any broken, cracked, defective items

or items not matching the approved sample will be rejected and deducted from the bill.

12. The official logo of 'Shree Arasuri Ambaji Mata Devasthan Trust' must be printed/placed on

all photo frames as per the sample provided.

13. Bidders are strongly advised to physically inspect the standard sample items available at the

Dharmik Sahitya Vechan Kendra , Ambaji temple, Ambaji, prior to submitting their financial

14. In case of any legal dispute or disagreement arising out of this contract, the Collector,

Banaskantha & Chairman, Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji shall act as the

sole Arbitrator. His decision shall be final, conclusive, and binding on both parties.

5. DECLARATION BY CONTRACTOR / TENDERER

I / We hereby declare that I / We have carefully read, understood, and unconditionally accepted

all the terms, conditions, and specifications contained in this tender document. I / We agree to

strictly abide by them and execute the supply work at the rates quoted in the Financial Bid.

Signature of Contractor / Authorized Signatory

(With Official Rubber Stamp / Seal)