TENDER FORTRANSPORTATION OF CYLINDERS FROM BPCL LONI, JHANSI, GONDA LPG BOTTLING PLANTS TO BPCL JAIPUR LPG PLANT

BHARAT PETROLEUM CORPORATION LIMITED

JAIPUR LPG PLANT

TENDER FOR TRANSPORTATION OF CYLINDERS

FROM BPCL LONI, JHANSI, GONDA LPG

BOTTLING PLANTS TO BPCL JAIPUR LPG

SUBJECT: TENDER FOR TRANSPORTATION OF CYLINDERS FROM

BPCL LONI, JHANSI, GONDA LPG BOTTLING PLANTS TO BPCL

JAIPUR LPG PLANT

1. ABOUT THE COMPANY:

Bharat Petroleum Corporation Ltd. (BPCL) is a Fortune 500 Maharatna Oil

Refining and Marketing company in India. The company produces a diverse

range of products, from petrochemicals and solvents to aircraft fuel and specialty

lubricants and markets them through its wide network of Petrol Stations,

Kerosene Dealers, LPG Distributors and Lube Shoppe’s.

The LPG SBU is engaged in Bottling and sales of Domestic and commercial

LPG and value-added services through its robust network of LPG gas agencies

spread across the country.

We have a bottling plant at SP-II, Road No.14, Vishwakarma Industrial Area,

Jaipur (Rajasthan) – 302013. The plant operates in double shifts, and it has

carousel of 24 stations. Apart from carousel, we have linear filling machine of

head, 5 kg filling m/c, 47.5 kg filling m/c and Hippo filling m/c.

2. SCOPE AND OBJECTIVE OF THE TENDER:

Tender For Transportation Of Cylinders From Bpcl Loni, Jhansi, Gonda LPG Bottling

Plants To BPCL Jaipur LPG Plant is required to meet the operational demand and ensure

adequate availability of this special category of cylinders at Jaipur LPG Territory.

Presently, Jaipur Plant is facing shortfall in cylinder stock, whereas Loni, Jhansi, Gonda

Plant has surplus inventory. The transfer will help with optimal utilization of available

resources, maintain uninterrupted supply to customers and avoid additional procurement

cost. This measure will also ensure better stock balancing across locations and support

efficient logistics management within BPCL.

FROM: - BPCL Loni LPG Plant, village-Tilla Shebazpur, PO Office-Loni,

zilla-, Tila More, Mandoli, Ghaziabad, Uttar Pradesh

FROM:- BPCL Jhansi LPG Plant, Rund Karari, Gwalior Road, Village

Ambabai, District - Jhansi, Uttar Pradesh,

FROM:- BPCL Gonda LPG Plant, Gonda-Bahraich Road, Janki Nagar, Gonda,

Uttar Pradesh –

TO: - BPCL Jaipur LPG Plant, SP-II, Road No. 14, Vishwakarma Industrial

Area, Jaipur, Dist.- Jaipur, Rajasthan – 302013 (Coordinates: 26.9983428,

The objective of this tender is to invite techno-commercial offers for the subject

job. You are invited to submit your offer as E-bids in one-part bid format (Price

Bid) for the above work on the terms and conditions contained in this tender

3. THIS DOCUMENT CONSISTS OF THE FOLLOWING ANNEXURES,

WHICH ARE ENCLOSED:

Annexure I General Conditions of Contract

Annexure II Special Terms & Condition

Annexure III Scope Of Work

Annexure IV Payment Terms

Annexure V Holiday Listing Declaration

Annexure VI Social Media Policy For Business Partners

Annexure VII Price Bid Format & Salient Features

4. EARNEST MONEY DEPOSIT (EMD) & SECURITY DEPOSIT (SD):

No EMD is required for participation in tender.

Tender document (technical bid) complete in all respects should be uploaded

online along with details of EMD/NSIC/MSME/UAM registration certificate.

Once the order is awarded, the successful bidder shall give Security Deposit in

form of DD or NEFT or Bank Guarantee. The validity of the BG shall be up to

months after the end date of the contract.

The value of the Security Deposit shall be 5% of the order value. The security

deposit amount will be returned to the vendor at the end of the Contract period,

upon receipt of request from the vendor.

FOR TENDER RELATED QUERIES: In case of any clarification pertaining to tender, the

vendor may contact the following agencies/ personnel on working day from 09:30 AM to

Contact Persons To be contacted for

Diya Arora 1. For clarification

MT Ops.. (LPG), regarding this tender.

BPCL Jaipur LPG Plant, 2. Site visit

Bharat Gas LPG Territory, SP-II ROAD NO. 14, 3. Technical

V.K.I. AREA, JAIPUR-302013 clarification

Email ID: [email protected]

Yogesh Kumar Soni

Sr Manager HSSE . (LPG),

BPCL Jaipur LPG Plant,

Bharat Gas LPG Territory, SP-II ROAD NO.

V.K.I. AREA, JAIPUR-302013

Email ID: [email protected]

Abhishek Ranjan

Plant Manager (LPG),

BPCL Jaipur LPG Plant,

Bharat Gas LPG Territory, SP-II ROAD NO.

V.K.I. AREA, JAIPUR-302013

Email ID: [email protected]

ANNEXURE-I: GENERAL CONDITIONS OF CONTRACT

FILLING AND SUBMITTING TENDERS:

1. The tenderer should study all the tender documents carefully and understand the

conditions, drawings, and specifications etc. before quoting. If there are any doubt he

should obtain clarification, but this shall not be justification for late submission or

extension of opening date/time of the tenders.

2. The tenderer should visit the site and acquaint himself with the conditions,

availability of water electricity, approach roads, construction materials as per

specifications shelter for the staff etc. since these are to be provided/arranged by the

tenderer (Unless otherwise specified) at his cost.

3. The tenderer should quote for all items in the tender schedule.

4. The rates should be quoted in the same units as mentioned in the tender schedule.

5. All entries in the Tender Documents should be ink/typed. Corrections, if any, should

beattested by full signature of the Tenderer.

6. Every page of the tender documents shall be signed by the tenderer or his authorized

representative.

7. The tenderer should indicate the time required to complete the entire work from the date

of receiving the order. The time indicated in the tenderer may have a bearing on

awarding the contract.

1. The rates quoted should be inclusive of all prevailing working conditions.

2. The rates quoted shall be valid for a period of 60 days. Once the quotation is

accepted the rates quoted shall be firm till the entire work is completed in

all respects during the tender period.

3. Incomplete/conditional tender quotation of those received late and/or not

confirming to the terms and conditions in the tender documents will be rejected.

The company reserves the right to reject any or every tender without assigning any

reason whatsoever and or to negotiate with the tender(s) in the manner the

Company considers suitable. The company further reserves its right to the Public

Enterprises Price Preference (facilities as admissible under the existing policy as

may be decided by the Company).

SECURITY DEPOSIT:

1. The successful tenderer, The tenderer shall be required to submit along with

this quotation a Bank Draft in favour of Bharat Petroleum Corporation Ltd.

Payable at Jaipur, for a sum equivalent to 5% of the total tendered value of works

as SD (Security deposit).

2. The security deposit will be retained till the successful completion of the

work in the case of security deposit in the form of Bank Guarantee, the same shall

be kept valid by the tenderer at his cost till the completion of the work under

contract and shall be extended from time to time. No interest will be payable on

security deposit.

BANK GUARANTEE SHOULD BE DRAWN IN METRO CITIES ONLY EXECUTION

The successful tenderer shall, within 15 days of the Company’s communication to him of

the acceptance of his tender, execute a formal agreement with the Company on the

Company’s format.

EXECUTION OF WORKS:

1. The entire work will be carried out under the supervision of the

authorized representative of the successful tenderer but this will not detract

successful tenderer’s full responsibility for quality/period of execution of work.

2. Detailed measurements of work carried out shall be taken jointly by

the successful tenderer and our Plant Engineer/authorized representative at every

stage of work, before proceeding to the next stage. All work shall be measured as

per the procedure laid down and payment will be as per measured quantities and

not as per Tender Schedule (RFQ) quantities.

3. If the performance of the successful tenderer is found to be

unsatisfactory, the Company reserves the right to cancel in part or the whole of the

contract with a prior notice of 15 days.

4. The contract can be closed by BPCL on prior notice of 15 days.

5. The Contract can be extended for one more time with same terms and

condition if services are found satisfactory at the sole discretion of the BPCL and

decision of the corporation shall be final in this regard.

6. The successful tenderer should ensure the safety of adjoining property

and shallmake good to any loss of product / property resulting from the negligence.

7. The successful tenderer and his man shall abide by all security/safety

rules/regulations in force at location and the laws, bye laws and statutes of

Government, semi-Government and other local Authorities such as

requirements/liability under enactments like the workmen’s compensation Act

Contract Labour Act etc. and the Company shall stand indemnified against any

claims on these scores. The successful tenderer and his men shall strictly abide by

“No Smoking” and other petroleum regulation on the premises. The successful

tenderer and his men shall abide by the regulations of “Prohibited Place”.

8. The successful tenderer shall not sublet or assign any part of the work to

another party without the prior written consent of the Company. In any event the

successful tenderer will be solely responsible for the work so sublet or assigned.

CONTRACT RIDER CLAUSES:

a) The work shall be inspected and supervised by BPCL through its Official/s in

charge of plant operation.

b) The contractor shall deploy sufficient manpower so as to complete all the jobs

as mentioned above as per the schedule and in time, Failure to do so or in case

the work carried out is not up to the mark, the same shall be carried out

employing other labour but at the cost of the contractor and cost incurred would

be deducted from the contractors bill from the same month.

c) The contractor shall be responsible for compliance of statutory obligation as

stipulated under the provisions of Contract Labour (Regulation and Abolition

Act), 1970 and get registered with Regional Labour Commissioner, Jaipur. Any

obligations and / or formalities which are required to be fulfilled under the said

Act or any amendment thereto for the purpose of entering into and / or execution

of agreement for this work shall be carried out by the contractor at its own

expenses etc. and the compliance report for the same shall be submitted by the

party to us. The party shall be solely liable for any violation of the provisions of

the said Act or any other act as applicable.

d) The successful bidder shall deposit the amount towards PF/ ESIC etc as per

the labour act for the people employed by him for the job and shall maintain

records of the same and shall submit the proof of having deposited the amount of

contribution claimed by them on account of EPF & ESI towards the people

deployed in their respective names before submitting the bill for subsequent

e) The contractor shall be required to maintain a permanent attendance register /

roll for all people deployed which shall be open for inspection and checking by

the concerned officer in charge.

f) The contractor at its own cost, if required, shall take necessary insurance

cover in respect of the aforesaid services rendered to BPCL and shall comply

with statutory provisions of Employees State Insurance Act, Workman's

compensation Act -1923, Payment of Wages Act -1936, The Employees

Provident Fund (and Misc. Provisions) Act -1952, The payment of Bonus Act -

1965, The Minimum Wages Act 1948, Employer's Liability Act -1938,

Employment of Children Act -1938 and / or any other Rules / regulations and / or

statutes that may be applicable and shall further keep BPCL indemnified from all

acts or omission, fault, breaches and / or any claim, demand, loss, injury and

expense arising out from the non-compliance of the aforesaid statutory

provisions. Contractor's failure to fulfill any of the obligations hereunder and / or

under the said Acts, rules/regulations and/or any bye-laws or rules framed

under/or any of these, BPCL shall be entitled to recover any of such losses or

expenses which it may have to suffer or incur on account of such claims, demands,

loss or injury from the contractor'smonthly payments.

g) The people deployed by the contractor for the services mentioned shall be the

employees of the contractor for all intents and purposes and that the persons so

deployed shall remain under the control and supervision of the contractor and in no

case, shall a relationship of employer and employee between the said persons and

BPCL shallaccrue / arise implicitly or explicitly.

h) The contractor shall ensure that the people deployed are punctual and

disciplined in the performance of their duty.

i) The successful bidder shall submit details such as names, parentage, residential

address, age etc. of people deployed for the job for the purpose of proper

identification of its employees deployed at various points along with police

verification reports / character certificate issued by local police within one

month from acceptance of LOI. The assurance certificate to be submitted by

contractor before deployment of the job. (Copy attached as Annexure- 2).

j) The contractor shall issue proper uniform along with safety shoes, safety

helmet, hand gloves and identity badges etc. as approved by BPCL to all its

employees for proper identification. The schedule of the same should be Safety

shoes & Uniform (Paint & shirt with stitching charges. No readymade

allowed) in June & January month, Helmet in January month, Sweater in

November month, Identity Card in commencement month etc otherwise bill

of respective month not processed or 115% amount shall be recovered from

respective bill. All the people deployed shall follow all control and access

systems and all safe practices inside the plant during execution of the job.

k) The contractor shall engage medically and physically fit people, preferably

below the age of 60 years.

l) The contractor shall make payment of wages etc. to the persons as per The

Minimum Wages Act 1948, and has to pay as per the principle adopted by BPCL

drawing reference from the concept of fair wages and consents to pay the contract

labour deployed by them for rendering the services as per the by value over &

above the applicable central monthly minimum wages rates and contractor shall

also comply with statutory provisions of Employees State Insurance Act,

Workman's compensation Act -1923, Payment of Wages Act -1936, The

Employees Provident Fund (and Misc. Provisions) Act -1952, The payment of

Bonus Act -1965, The Minimum Wages Act 1948, Employer's Liability Act -

1938 and / or any other Rules / regulations and / or statutes that may be

applicable on both The Minimum Wages and Fair Wages policy of BPCL and

shall on demand furnish copies of register/muster roll etc. for having paid all the

dues to the persons deployed by the contractor for the work as mentioned above

and shall further keep BPCL indemnified from all acts or omission, fault,

breaches and / or any claim, demand, loss, injury and expense arising out from the

noncompliance of the aforesaid statutory provisions. Contractor's failure to fulfill

any of the obligations hereunder and / or under the said Acts, rules/regulations

and/or any bye-laws or rules framed under/or any of these, BPCL shall be entitled

to recover any of such losses or expenses which it may have to suffer or incur on

account of such claims, demands, loss or injury from the contractor's monthly

m) The contractor shall comply with the Labour Regulations from time to time in

regard to payment of wages, wage period, deductions from wages, recovery of

wages not paid and deductions unauthorizedly made, maintenance of wages book,

wage slip, inspection andsubmission of periodical returns etc.

n) The contractor shall take all reasonable precautions to prevent any unlawful

riots or disorderly conduct or acts of his employees so deployed and ensure

preservation of peace and protection of persons and property of BPCL at all

o) The contractor shall deploy persons in such a way that they get weekly rest.

The working hours / leave for which the work is taken from them, do not violate

relevant provisions of Factories Act. The contractors in all dealings with the

persons in his employment have due regard to all recognized festivals, days or rest

and religious or other customs.

p) The Contractor shall be responsible for compliance of various rules pertaining

to safetydepartment of state government as well as various statutory authorities.

q) Any damages caused to company's property shall be made good by the

contractor at his own cost.

r) TDS and/or any other levy as imposed by Government/statutory bodies shall be

deducted at source as applicable.

s) All clauses as mentioned in `General Conditions of Tender' are also applicable.

t) Company reserves the right to cancel in part or whole of any offer / order

issued against this tender at its sole discretion at any point of time during the

period of contract without giving any notice or reason for the same to the

u) The contractor has to ensure minimum basic wages ESI, EPF, Bonus, leave

with wages and any other statutory payment as applicable to the contract

workmen. Contractor is supposed to assess the current scenario, working

conditions and environment before quoting the bid. Contractor is supposed to

visit the site before quoting for the job for acquaints with the job schedule and

available facilities at the location. It is presumed that contactor has visited the

site and understood all the items of the job thoroughly before quoting of the rates

in GeM Portal Tender.

v) Special conditions, if any, pertaining to the tender are shown in Tender Schedule.

(a) Any dispute or difference of any nature whatsoever any claim, cross-claim,

counter claim or set off the Corporation against the Contractor or regarding

any right, liability, act of omission of account of any of the parties hereto

arising out or in relation to this agreement shall be referred to the Sole

Arbitration of the Director (Marketing) of the Corporation or to an Officer of

the Corporation who may be nominated by the Director (Marketing). The

Contractor will not be entitled to raise any objection to any such arbitrator on

the ground that the arbitrator is an Officer of the Corporation or that he has

dealt with the matters to which the contract related or that in the course of his

duties as an officer of the Corporation he had expressed views on all or any

other matters in dispute or difference. In the event of the arbitrator to whom

the matter is originally referred being transferred or vacating the office or

being unable to act to any reason, the Director(Marketing) as aforesaid at the

time of such transfer, vacation of Officer or inability to act may in the

discretion of the Director(Marketing) designate another person to act as

arbitrator in accordance with the terms of the agreement to the end and intent

that original Arbitrator shall be entitled to continue the arbitration

proceedings not withstanding his transfer or vacation of office as an Officer

of the Corporation if the Director (Marketing) does not designate another

person to act as arbitrator on such transfer, vacation of office or inability of

original arbitrator. Such people shall be entitled to proceed with reference

from the point at which it was left by his pre-assessor. It is also the term of

this contract that no person other than the Director (Marketing) or a person

nominated by such Director (Marketing) of the Corporation as aforesaid shall

act as arbitrator hereunder. The award to the arbitrator so appointed shall be

final conclusive and binding of the parties to the agreement subject to the

provisions of the Arbitrations Act, 1940 or any statutory modification or re-

enactment thereof and the rules made the re-under for the time being in force

shallapply to the arbitration proceedings under this clause.

(b) The award shall be made in writing and published by the Arbitrator within

two years after entering upon the reference or within such extended time not

exceeding further six months as the Sole Arbitrator shall by in writing under

his own hands appoint. The parties hereto shall be deemed to have

irrevocably given their consent to the Arbitrator to make and publish the

award within the period referred to herein above and shall not be entitled to

raise any objection or protest thereto under any circumstances whatsoever.

(c) The arbitrator shall have power to order and direct either or the parties to

abide by observe and perform all such directions as the arbitrator may think

fit having regard to the matters in deference i.e. dispute before him. The

arbitrator shall have all summon powers and may takes such evidence oral

and /or documentary, and the arbitrator in his absolute discretion thinks fit

and shall be entitled to exercise all power under the Indian Arbitration

Act.1940 including admission of any affidavit as evidence concerning the

matter in deference, i.e. dispute before him.

(d) The parties against whom the arbitration proceedings have been initiated that

is to say, the respondents in the proceedings, shall be entitled to prefer a

cross-claim, counterclaim or set off before the Arbitrator in respect of any

matter an issue arising out of or in relation to the agreement without seeking a

formal reference of arbitration to the Director(Marketing) for such counter-

claim, cross-claim or set off and the Arbitrator shall be entitled to consider

and deal with the same as if the matters arising there from has been referred to

him originally and deemed to form part of the reference made by the

Director(Marketing).

(e) The arbitrator shall be at liberty to appoint, if necessary and accountant or

Engineering or other technical person to assist him, and to act by the opinion

(f) The Arbitrator shall have power to make one or more awards whether

interim or otherwise in respect of the dispute and difference and in particular

will be entitled to make separate awards in respect to claim or cross claim of

(g) The arbitrator shall be entitled to direct any one of the parties to pay the costs

of the other party in such manner and to such extent as the arbitrator may in

determine and shall also be entitled to require. One or both the parties to deposit

fundsin such proportion to the arbitrators expenses whenever called upon to do

(h) The parties hereby agree that the courts in the city of Jaipur alone shall have

jurisdiction to entertain any application or other proceedings in respect of

anything arising under this agreement and any award or awards made by the

Sole Arbitrator hereunder shall be filled in the concerned courts in the city of

CONTRACTOR’S SIGNATURE FOR BHARAT PETROLEUM CORPN.

OTHER TENDER CONDITIONS

1. Tender should be submitted in the prescribed form, supplied by the Corporation.

2. Tenders should be strictly in accordance with our drawing and specification.

3. All entries in the tender documents should be ink and there should be no erasing

or overwriting. All correction should be attested under the full signature of the

4. The contractors should study carefully all the tender documents and understand

tender/contract conditions and quote their rates.

5. The rates quoted against the tender shall be valid up to 15 days from the date of

opening of the tender and once the quotation is accepted and the work order

placed on the successful tenderer, the rates shall be valid till the entire work is

6. Parties should inspect the site of work, facilities available etc. before quoting

their rates, No extra claim on any account whatsoever would be entertained at a

7. Any damage caused to the existing facilities will be made good by the party

without any extra cost.

8. Tenderers submitting / uploading the on-line tender documents through digitally

signed certificates shall be construed as their complete agreement with the terms

& conditions and that they have fully understood the tender documents.

9. Tenderers shall submit price bids only through Tendering Portal and no physical

documents with respect to price bids should be submitted. In case tenderer submits

such physical documentsfor price bids, the same shall not be considered.

10. Corrigendum/amendment, if any, shall be notified on the site. In case any

corrigendum/amendment is issued after the submission of the bid, then such

tenderer’s, who have submitted their bids, shall be intimated about the

corrigendum/amendment by a system-generated email. It shall be assumed that

the information contained therein has been taken into account by the tenderer.

They have the choice of making changes in their bid before the due date and

11. All rates quoted should be both in words and figures. In case of any difference

between the two, the rates quoted in words shall be considered as final and

authentic. Also the rates should be quoted in the same units as mentioned in the

tender schedule.

12. The tenderer should study all the operations/ local conditions. Tenderers would

be presumed to have acquainted themselves with the working conditions existing

at the location, before submission of the tender.

13. Tenders not meeting the tender terms & conditions or incomplete in any respect

or with any additions/ deletions or modifications are liable to be summarily

rejected without any further communication to the Tenderers and decision of

BPCL in this respect will be final and binding.

14. The estimated quantity to be delivered given in tender document is indicative and is

subject to change. BPCL reserves the right to increase/ decrease the qty, if

required, during the tender period. Payment will be made as per the actual job

executed at site.

15. Tenderer should submit all the details and enclosures as has been asked for in the

tender form. In case any of the information is not applicable to the tenderer, "Not

applicable" may be written against such an item. Not submitting any information/

enclosure sought for shall bea ground for rejection of tender.

16. Tenderer/his authorized representative may witness the opening of tender on the

Scheduled date and time.

17. Arithmetic errors will be rectified on the following basis: If there is a discrepancy

between the unit price and the total price, which is obtained by multiplying the

unit price with quantity, the unit price shall prevail and the total price shall be

corrected unless it is a lower figure. If the supplier does not accept the correction

of errors, its bid will be rejected. If there is a discrepancy between words and

figures, the rates expressed in wordswill prevail.

18. Ranking of the tenderer’s i.e. L-1, L-2 etc. will be done based on the rates quoted.

In Case, for a particular ranking, BPCL’s decision on allocation of contract shall

be final and bindingon all the Bidders.

19. BPCL reserves the right at its sole discretion to reject unworkable/ unviable rates

quoted by tenderers. Such tenderer’s will be treated as disqualified and will be

rejected. The decision of BPCL in this regard will be final and binding.

20. Tenderer with minimum financial outgo to BPCL will be ranked L-1. Tenderer

with the next lowest financial outgo will be ranked L-2 and so on. The list will

include all the technically qualified tenderers in the ranking based on the rates

quoted by the respective tenderer.

21. The tender shall study the entire tender document carefully and understand the

conditions fully before quoting.

22. Tender shall quote for all items of tender, failing which tender will be rejected.

23. Security deposit will be forfeited if the successful bidder fails to comply any

agreed terms and conditions of tender and contract agreement.

24. Job will be awarded to the vendor on the basis of final net cash outflow i.e. after

considering total loaded price incl. of all taxes, duties, service tax, etc.

25. The contractor shall engage medically and physically fit people, preferably

below the age of 60 years. Should ensure no consumption of alcohol/drugs while

entering to plant premises.

26. In case the successful tenderer fails to compete the job in all manner as per

tender scope of work, Special terms and conditions & General conditions of

Tender, Security deposit will be forfeited. Job delay will be penalizes as liquidate

damages as per General conditions of Tender. The contractor has to start the job

after issuing LOI for subject job on specified date.

27. Acceptance of the offer shall be valid only when advised by the Corporation in

writing to the successful Tenderer.

28. No unsolicited correspondence / queries will be entertained while award of the

contract is under review. Corporation regrets its inability to answer individual

29. Any deductions/dues to be recovered from the contractor(s) will be directly

deducted by the Corporation from the contractor’s running bills and all the

balance dues will be deducted from the Contractor’s final bill or from any other

payments due to the contractor.

30. Job will be awarded on the basis of net cash outflow after considering all applicable

31. All the quantities mentioned in the scheduled of quantities are approximate and

payment will be made for actual work done.

32. Corporation does not give any guarantee of minimum quantity of job that can be

33. Rates should be inclusive of royalty, cess,, excise duty(if any), sales tax, service

tax, toll tax, RTO tax, state border tax, entry tax, unloading & loading charge,

work and contractor rates turnover tax or any other taxes applicable in the state.

ANNEXURE-II: SPECIAL TERMS AND CONDITIONS

1. Selection of L-1 bidder will be done on Rates inclusive of GST only.

2. Bidders are requested to please read all annexure enclosed in tender very carefully.

In case of any doubt, they can contact to concern officer /plant in charge any time

before finally submitting the tender.

3. Work shall be started after taking necessary permission from the officer concerned.

4. The tenderer shall not sublet or assign any part of the work to another party, without the

prior written consent of the company in such cases the successful tenderer will be solely

responsible for the work so sublet or assigned to other party lies.

5. The quantities mentioned in the tender are approximate and indicative and payment will

be made for the actual work done. Corporation does not guarantee any minimum

quantity under any category. If the job done by the contractor is not satisfactory (if the

job is not done completely and satisfactorily) company reserves the right to deduct the

penalty (based on the pending work / unsatisfactory work decided by the officer in

6. No other payment allowance or benefit etc. will accrue to the successful tenderer or any

persons hired by him/her for doing the specified jobs.

7. The company reserves the right to reject any one of the offers without assigning any

8. All Bidders shall participate in Tendering Portal and submit their online bids on or

before due date.

9. Vendor shall quote the rates on a per item basis. No other payment than said shall

be paid to the contractor in any form.

The present working hours will be between 0700 hours to 2000 hours. Manpower

should be positioned in two shifts.

Shift details Shift timing Labour reporting timing

1st shift 06:00 hours. To 14:00 hours. 05:45 hours

2nd Shift 14:00 hours To 22:00 hours 13:45 hours

10. The Tenderer should study all tender documents carefully and understand the terms/

conditions, specifications etc. before submission of the quotation. If there is any doubt

he should obtain clarification from this office but this shall not be construed as a reason

for non-submission of documents or extension of closing date/tender time. And no

further excuses will be entertained after submission of bid in the Tender.

11. Income Tax & Works Services and Contract Tax (WCT) deductions will be made at

source as applicable on bills. However, TDS Certificates will be issued to the contractor

separately after completion of Financial Year.

12. The Tenderer should quote for all the items in the tender schedule. The rates should be

expressed in figures and words. In case of discrepancy between the two, the rates

expressed in words shall prevail. Similarly, if there is any discrepancy between the unit

rate and amount the unit rate shall prevail.

13. Corrections if any shall be attested by full signature of the tenderer.

14. In case of incomplete/conditional tender and/or received late and or not conforming to

terms and conditions of the tender enquiry your quotations are liable to be rejected.

15. Plant will be operated on all 6 days in a week generally and can be operated on

Holidays/Sundays also as per business requirement. Successful bidder should ensure

that their workforce is available on Holiday also when the plant is operational.

Job execution: Job to be started as per schedule mentioned in LOI while awarding of

the job. The successful tenderer must ensure start of work as per advised without any

A) The vendor must visit the plant premises before quoting for the tender. If not visited, it

will be assumed that all the site conditions have been understood by the vender.

AWARD OF JOB CRITERIA:

A) The bidder must submit the following documents in addition to the documents

mentioned to be uploaded in the BQC Criterion to qualify in technical bid: - 1. Signed

copy of special terms and conditions and scope of work of the tender, 2. Signed copy of

the general terms and conditions of the tender

B) The price bid will be opened only after qualification in technical bid

C) The job will be awarded on lowest quote basis considering all line items on grand total

TERMS OF PAYMENT:

I. Bidders are requested to please read all annexure enclosed in tender very carefully.

In case of any doubt they can contact to concern officer /plant in charge any time

before finally submitting the tender. Tenderer can also visit the plant to have an

view on the plant facility, assess the current scenario and working conditions. No

excuses whatsoever will be entertained after bidding.

II. Work shall be started after taking the necessary permission from the officer concerned.

III. The tenderer shall not sublet or assign any part of the work to another party, without the

prior written consent of the company in such cases the successful tenderer will be solely

responsible for the work so sublet or assigned to other party lies.

IV. The quantities mentioned in the tender are approximate and indicative and payment will

be made for the actual work done. Corporation does not guarantee any minimum

quantity under any category. If the job done by the contractor is not satisfactory (if the

job is not done completely and satisfactorily) company reserves the right to deduct the

penalty (based on the pending work / unsatisfactory work decided by the officer in

V. No other payment allowance or benefit etc. will accrue to the successful tenderer or any

persons hired by him/her for doing the specified jobs.

VI. The company reserves the right to reject any one of the offers without assigning any

VII. You are requested to get clarified all your doubt by visiting the plant before submission

of RFQ and other relevant Document

I/We have carefully read the above terms and Conditions of Tender and agree to abide by the same

Signature of the Contractor …………….

Name/Seal of the Contractor

ANNEXURE-III: SCOPE OF WORK

TENDER FOR TRANSPORTATION OF CYLINDERS FROM BPCL LONI, JHANSI, GONDA LPG

BOTTLING PLANTs TO BPCL JAIPUR LPG PLANT

➢ Work Description

The successful bidder shall be responsible for safe and secure transportation of LPG

Cylinders from BPCL Loni, Jhansi, Gonda LPG Bottling Plants to BPCL Jaipur LPG

Plant, ensuring adherence to all statutory, safety, and operational requirements.

➢ Transportation Requirements

• Deployment of Trucks (up to 22 feet length and 8-10 Tonn capacity each), suitable

for carrying cylinders safely.( Each truck to transport max cylinders filled up to top.)

• Vehicles must be roadworthy, registered with valid permits, insurance, PUC, fitness

certificates, and other statutory clearances.

• Drivers must hold valid licenses and comply with all RTO and Motor Vehicle Act

➢ Charges to be Included

The quoted rates shall be all-inclusive, covering but not limited to the following:

• Truck hire charges including Driver & Helper’s wages & expenses

• Diesel and fuel costs

• Toll taxes, state taxes, RTO charges, and other statutory levies

• Loading, unloading, and handling charges at both locations

• Any other incidental expenses during transportation

➢ Safety & Compliance

• Safe loading, securing, and unloading of cylinders to prevent any damage during transit.

• Compliance with BPCL safety guidelines, OISD norms, and statutory transport

• Contractor to ensure that no unauthorized handling or trans-shipment of cylinders is

carried out en route.

➢ Delivery Timeline

• The contractor shall ensure delivery of cylinders from Loni, Jhansi, Gonda to Jaipur in a

time-bound and efficient manner, as instructed by BPCL.

• Any delay must be immediately communicated to BPCL with valid reasons.

➢ Liability & Insurance

• The contractor shall be fully responsible for the safety and security of the cylinders

from the point of loading at BPCL Loni, Jhansi, Gonda LPG Bottling Plants until safe

delivery at BPCL Jaipur LPG Plant.

• Any loss, damage, accident, or penalty arising during transportation shall be borne by

the contractor.

• Adequate transit insurance coverage must be ensured by the contractor.

• The drivers/ staff provided by the service provider shall not be deemed employees of

the buyer hence the compliance of the applicable labour laws and acts, Transport Motor

workers Act and other relevant laws will be the sole responsibility of the service

• Buyer shall not be liable for any damages whatsoever to public property and /or any

third person due to any accident arising out of and in the course of deployment of

service provider’s vehicle.

• The buyer will in no way be responsible for violation of traffic rules and /or

infringement of any other law for the time being in force, either by the driver of the

vehicle or by the service provider.

• During the transportation activity , if the vehicle is seized or detained or requisitioned

by Police/Motor Vehicle Authority or any other authorities for whatsoever reasons that

will be at the service provider’s risk.

• The Service Provider shall ensure that all maintenance works related to the assigned

vehicle will be carried out before deploying the vehicle for subject work .It shall be

ensured that all electrical connections including lights (both brake and front), horn, turn

indicators and other vehicle systems shall be periodically checked and maintained by

service provider to avoid any inconvenience to the buyer .

• The service provider must ensure that all necessary measures are taken by the driver to

ensure road safety by avoiding negligent driving by their drivers such as over

speeding, rash driving, and driving vehicle without brakes/defective brakes

• The vehicle should always have valid Insurance, including the crew. All other papers

such as Registration Papers, RTO Papers, Pollution Certificates etc. should be available

with vehicle, to avoid any inconvenience , if the same is checked by Statutory

• The service provider shall be responsible for ensuring compliance with the provisions

related to Labour Law [Central/State] and specially Minimum Wages Act, Payment of

Wages Act, PF, ESI Act, Payment ofBonus Act, Contract Labour [R&A] Act,

Workmen Compensation Act, Motor Vehicle Act, Motor Transport Workers Act,

etc. and any other relevant acts as applicable at present or in future during the tenure of

the contract and as may be enforced from time to time. Onus of compliance of all the

applicable Laws/Acts/Rules shall rest with the service provider only and the buyer will

not be liable in any manner.

• In case the vehicle has been financed by a finance company, the service provider shall

also conform to various Terms & Conditions of finance agreement. Any unauthorized

stoppage of the vehicles during movement of by loan agency/finance recovery agents

etc. due to whatsoever circumstances for nonpayment of loan by tenderer or otherwise

shall attract a penal deduction of Rs. 10000/- per instance of stoppage

➢ Documentation & Coordination

• The contractor shall maintain proper trip sheets, challans, and statutory documents for each

• Proper coordination with BPCL officials at both loading and unloading points is mandatory.

ANNEXURE-IV: PAYMENT TERMS

• Payment will be done on successful upliftment, Transportation , unloading of

cylinders at Jaipur LPG Plant on per trip basis

• After completion of job as per individual release order issued by respective

site/plant, the bidder will submit Bill (in duplicate) to the Engineer in Charge

(EIC) at respective site/Plant. The payment will be released by the respective

site after certification of the bills within 30 days

• BPCL has setup a Business Process Excellence Centre (BPEC) for Vendor

Invoice processing. BPEC will function as a payments factory to receive,

digitize and process vendor invoices in a timely and accurate manner. In

addition, the center will receive and account for Performance Bank Guarantees

(PBGs) and Bank Guarantees (BGs). ORIGINAL COMMERCIAL INVOICES

(IN TAX INVOICE FORMAT) will need to be sent to BPEC including

Supporting Documents for Payments e.g. Freight Bills, IRN, Test Certificate,

etc. as applicable.

PLEASE SEND THESE DOCUMENTS TO THE FOLLOWING

ADDRESS FOR PAYMENT PROCESSING:

BUSINESS PROCESS

EXCELLENCE CENTRE

(BPEC)4th FLOOR, BPCL

PLOT-6, SECTOR-2,

GARDENKHARGHAR,

NAVI MUMBAI-410210

MAHARASHTRA, INDIA

• The unit rates quoted should be kept firm and valid for the period of contract

and no escalation shall be permissible for any reasons whatsoever after award of

• The successful bidder will be required to submit Security Deposit for 5% of the

Basic Contract Value

ANNEXURE V : HOLIDAY LISTING DECLARATION

(To be printed on Company Letter Head)

(PERFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY

In case of Proprietary Concern.

I hereby declare that neither I in the name of Proprietary concern

…………………..which is submitting the accompanying bid/tender nor any other

concern in which I am involved as a managing partner are currently serving any Holiday

listing orders issued by BPCL or MOPNG debarring us from carrying on business

dealings with BPCL/MOPNG or serving a banning order by another Oil PSE as on due

date of bid submission.

(Give particulars of black listing or holiday listing and in the absence there of state

In case of Partnership Firm.

We hereby declare that neither we M/s …………………..submitting the accompanying

bid/tender nor any partner involved in the management of the said firm either in his/her

individual capacity or as proprietor of any firm or concern are currently serving any

Holiday listing orders issued by BPCL or MOPNG debarring us from carrying on

business dealings with BPCL/MOPNG or serving a banning order by another Oil PSE as

on due date of bid submission

(Give particulars of black listing or holiday listing and in the absence there of state

‘Nil’) In the case of company.

We hereby declare that we are not currently serving any Holiday listing orders issued by

BPCL or MOPNG debarring us from carrying on business dealings with BPCL/MOPNG

or serving a banning order by another Oil PSE as on due date of bid submission

(Give particulars of black listing or holiday listing and in the absence there of state ‘Nil’)

It is understood that if this declaration is found to be false in any particular, Bharat

Petroleum Corporation Ltd or its administrative Ministry shall have the right to reject

my/our bid and if the bid has resulted in a contract, the contract is liable to be

Place: Signature of bidder

Date: Name of Signatory

TERMS AND CONDITIONS FOR ACCEPTABLE USE OF SOCIAL MEDIA BY

BUSINESS PARTNERS

1.OBJECTVIE: Social media has become part of everyday life and a means of

communication and sharing information with others. Every organization recognises the

benefits that social media tools can provide, and also reckons the challenges it brings.

These terms and conditions (“Social Media T&Cs”) seek to provide clear guidance on

acceptable standards of conduct and practices to be followed by the Business Partners (as

defined below) of Bharat Petroleum Corporation Limited (“Corporation”), in the usage

of social media tools during and post their association with the Corporation. These terms

and conditions are intended to protect and safeguard inter alia the interests and reputation

of the Corporation, in the access, use of or participation on Social Media (as defined

below) platforms by such constituents.

It is important to maintain the highest degree of professional standard that is associated

with the Corporation’s name, brand and reputation. Constituents must constantly be aware

of the risk of damaging the Corporation’s name or reputation in public forums. These

terms and conditions should be adhered to by each constituent at all times and should be

read harmoniously and in conjunction with the terms of their engagement with the

Corporation, as well as other applicable policies and directions issued by Corporation,

from time to time, including the Relevant Documents (as defined below).

1.1. Social Media

Social Media includes any web or mobile based platform that enables an individual or

agency to communicate interactively and enables exchange of user generated content. The

term “Social Media” describes internet-based technologies and practices that people use

to share opinions, insights, experiences and perspectives. It may be internal (housed

within the Constituent’s technology infrastructure and open for use only by the

Constituents) or public (widely available to the population of internet users).

These terms and conditions are applicable equally to a wide range of websites and mobile

phone / tablet applications, including the following:

(a) Social Networking sites, for example - Facebook, Twitter, and LinkedIn.

(b) Media Sharing sites, for example - Instagram, Snapchat, YouTube

(c) Discussion forums, for example - Reddit, Quora, Digg, Glassdoor

(d) Content Curation network, for example - Pinterest, Flipboard

(e) Blogging and Publishing sites, for example - WordPress, Tumblr, Medium

including blogs

(f) Interest-based network, for example - Goodreads, Houzz

(g) Information sharing sites, such as Wikipedia

(h) Opinion sites (e.g. Yahoo! Answers)

(i) Any other social media platform/s

1.2. Scope and Applicability

These Social Media T&Cs are applicable to all Business Partners (as defined below),

including any prospective partners of the Corporation (the “Constituents”).

The Social Media T&Cs provides a framework for the usage of Social Media by the

Constituents and non-conformance with these Social Media T&Cs or any other applicable

policy or directions issued by the Corporation as may be relevant to the Constituents, may

result in penalties ranging from financial to legal liabilities, as set out under the respective

contractual understanding between each Business Partner and the Corporation.

1.3. Relevant Documents

These Social Media T&Cs have been formulated in line with the Framework &

Guidelines for Use of Social Media for Government Organizations, issued by the

Department of Electronics and Information Technology, Ministry of Communications &

Information Technology, Government of India.

In addition, these Social Media T&Cs must be read in conjunction with the underlying

contract documents including the following documents (collectively, the “Relevant

Documents”), as may be applicable to each Constituent:

(a) General Conditions of Contract for vendors (relevant clauses are placed at Annexure

(b) Transportation Contract Agreement Bulk LPG Transportation Contract By Road

(relevant clauses are placed at Annexure II);

(c) PCVO, Retail and Lubes Transport guidelines.

2. CONTENT GUIDELINES

This section seeks to set out the guidelines for content management as well as

administration rights of all official Business Partner Social Media accounts and ensure

accountability of the authorised representatives of such Business Partner.

The following guidelines on content sharing (“Content Guidelines”) must be followed,

in relation to all content created, posted or shared on Social Media:

(a) All post and other content shared via Social Media shall abide by applicable laws,

including the Information Technology Act, 2000 and rules made thereunder, as

(b) The content posted or shared though official Social Media accounts, shall be

relevant, engaging and in line with the Corporation’s brand and communication

strategy, whether in the form of text, images, gifs, videos, etc.

(c) The Constituents shall be mindful of content and the tone associated with it. A

negative tonality, sarcasm, dry humour, pun, memes, etc. should be avoided to

steer clear from any controversy.

(d) The Constituents shall be careful and ensure that any content posted or shared

through the official Social Media accounts does not bring disrepute to the

Corporation. Opinion or comments on political observations, religious beliefs,

gender biases, etc. must be avoided while operating official Social Media

accounts. In the use of official Social Media accounts, the Constituents shall

refrain from forwarding or sharing any videos or images or messages, which are

considered inappropriate or any content that is considered offensive, obscene or

derogatory in nature.

(e) The Constituents shall be cognizant of concerns regarding confidentiality and

disclosure requirements, and must at all times, adhere to the Relevant Documents

as well as these terms and conditions, to understand what shall be disclosed on a

public platform. For instance any communication marked as “privileged” or

“restricted” or “confidential” or “not for circulation” should not be shared on

Social Media. The Constituents are absolutely prohibited from disclosing

commercially sensitive, anticompetitive, private or confidential information. If

unsure whether the information that is proposed to be shared falls within one of

these categories, authorised representatives of the Constituent may discuss with the

concerned official as designated by the Corporation.

(f) The Constituents shall ensure that any references to the Corporation or its

employees, or other customers, partners and vendors do not contravene any non-

disclosure agreements. The Constituents shall avoid disclosure of any information

pertaining to any employee / vendor / customer or individual associated with the

Corporation, without their prior consent.

(g) The Constituents shall be vigilant about tagging, mentions and conversations

around the Corporation. If it notices any customer complaint, dealer/ distributor/

vendor grievances, media story etc., the same may be flagged to the official

channels of the Corporation and will be responded to by authorized personnel

within the Corporation.

(h) In the operation of official Social Media accounts, the Constituents shall be

cognizant of maintaining professional etiquette for all interactions and shall not

initiate or engage in discussions which may be characterized as showcasing a

personal opinion such as political or religious beliefs. In addition, official Social

Media accounts should not share any content or comment that may be viewed as

colouring the relations between the Corporation and the Government of India or any

Ministry / Department of the Central or State Governments.

(i) The Constituents, particularly in the use of official Social Media accounts, shall

only post original content, which is free of any copyright infringement or

plagiarism. To ensure the reputation and principles of the Corporation are

safeguarded, all Constituents must avoid posting content that violates the law,

infringes the intellectual property rights of the Corporation and its group

companies or of any individual or organization. Any inadvertent posts, which

violates these principles, must be removed / deleted immediately upon becoming

aware of the implications as set out in these guidelines.

As responsible business partners of the Corporation, the following points must be

strictly observed and followed by the Constituents:

(i) Text, photos, images, musical work in any form, video clips, movie clips,

or any other content for which the Constituent does not own copyright,

must not be used in any form, and in particular for official purposes to

promote any activities related to the Corporation, without obtaining consent

from the copyright owner. If the copyright owner for such work cannot be

identified or if the consent for use of such work is not provided by the

copyright owner, the work must not be used by the Constituent.

(ii) Capturing photographs and/or videos of the Corporation’s offices,

facilities, and other establishments (within or outside) or customer sites is

strictly prohibited. Any such illegal images and/or videos of the

Corporation’s establishments, offices, facilities and factories or other sites

and whether directly emailing or otherwise circulating such content via

Social Media posts on the Internet, shall attract legal consequences. Official

visual materials may be availed from the Corporation and can be requested

through email, to the relevant State / Territory team.

(iii) Creation, sharing and/or distribution of videos which make use of

unlicensed music is strictly prohibited.

(iv) Unauthorized videos of any events hosted by the Corporation, whether

within or outside the Corporation’s premises that may be captured by

Constituents shall not be shared/distributed on Social Media.

(v) All Constituents must take due care to protect the Corporation’s copyright

and intellectual property within and outside the organization.

(j) The authorised personnel operating official Social Media accounts of respective

Business Partner shall not post unverified news, or news from dubious ‘sources’,

that may project the Corporation in a negative light.

(k) The admins operating official Social Media accounts shall clearly state the source

and give due disclaimers while quoting any third-party content through such

Social Media accounts.

(l) Additionally, content on official Business Partner Social Media Accounts shall be

limited to the coverage of activities related to the business only. However, these

accounts can re-share / retweet the posts of Corporation’s official Social Media

accounts, subject to the veracity of such accounts.

3. ACCEPTABLE USAGE OF SOCIAL MEDIA BY BUSINESS PARTNERS

The following guidelines are applicable to vendors, suppliers and other contractors of the

Corporation (“Business Partners”), and these are intended to supplement, and do not to

replace the terms and conditions or any other agreement or guidelines (including the

applicable provisions set out under Annexure I or II of these Social Media T&Cs), which

are currently in place to regulate the conduct of such Business Partners:

(a) Business Partners have the discretion to decide whether their Social Media

accounts will be used for personal or professional purposes. However, in any event,

whether such Social Media accounts are used for official purposes or personal

purposes, to the extent that they declare their affiliation with the Corporation in any

way, it is deemed that they will abide by these terms and conditions read with the

applicable contractual provisions and the Framework & Guidelines for Use of

Social Media for Government Organizations, issued by the Department of

Electronics and Information Technology, Ministry of Communications &

Information Technology, Government of India.

(b) Only official Business Partners accounts are eligible to declare their association

with the Corporation or using any content owned by or belonging to the

Corporation, including logo, product specifications, product pictures, product

catalogues, etc. Such accounts may only post content that are official in nature and

reasonably expected to promote the activities specific to its business. Such official

Business Partner Social Media account shall be akin to a professional page to

promote business interactions and shall not post any content which may showcase

the account as expressing opinion on ancillary matters which are not in furtherance

of the objective set out under the Relevant Documents, such as posts related to

entertainment industry, or political views etc. However, such affiliation or use of

Corporation’s content, such as logo, product pictures etc. is only limited to use by

official Social Media accounts of such Business Partner, and will not, at any time,

be used by any authorised or other personnel of such Business Partner, in the

operation of a personal Social Media account.

(c) Every Business Partner’s official or personal (individual) Social Media account is

prohibited from posting / circulating any official communication / document or

disclosing any business-related or other confidential information, pertaining to the

Corporation, in accordance with the Relevant Documents.

(d) Each Business Partner Social Media account, particularly those accounts which

have been permitted to acknowledge their association with the Corporation, has an

obligation to exercise caution in the posting or sharing of content on Social Media,

and shall undertake adequate diligence prior to posting any content. In particular,

such accounts shall be fully cognizant of posting or providing traction to any ‘fake

news’ and shall refrain from posting or sharing unlawful, controversial or

unverified news, or news from dubious ‘sources’, particularly in relation to the

Corporation and the Central / State Governments.

(e) The Business Partner Social Media account which are maintained for official

purposes, shall refrain from engaging in unlawful or inappropriate posts or sharing

any content that may be defamatory or may have the effect of downplaying the

Corporation’s business or competitors. In addition, such account should also not

post or share content using derogatory language or is likely to demean sentiments

of anyone with whom they engage in any public communication using Social

(f) Business Partners using Social Media for official purposes and especially those

accounts that have been approved by the Corporation, shall maintain professional

and proper etiquette in online interaction via Social Media and shall not engage in

inappropriate behaviour. Such inappropriate behaviour includes but may not be

limited to posting, sharing or endorsing in any form, any content which may be

(i) Divisive, unethical or unlawful at the workplace;

(ii) False, or derogatory, or amounting to bullying, trolling, intimidating, or

harassing including using offensive, defamatory, threatening, discriminating,

obscene or insulting language;

(iii) A misrepresentation of the Corporation, such as creating any unofficial groups

or networks (whether intentional or unintentional) using the Corporation’s

name, logo, or email address;

(iv) Compromising the confidentiality (of the Constituents and/or the

Corporation’s information), or creating a conflict of interest;

(v) Disclosing commercially sensitive, anticompetitive, or information which is

marked as restricted for internal circulation within the Corporation;

(vi) Misleading and misrepresentative, such as creating or endorsing any video

channel / account representing the Corporation or any specific Business Unit,

or otherwise posting or sharing any content owned by the Corporation, unless

such content has been posted on verifiable official Social Media accounts of the

(vii) Amounting to pornographic material (that is, writing, pictures, films and video

clips of a sexually explicit nature) or content that could be considered as

offensive, obscene or criminal; or

(viii) Creating or likely to create any liability (whether criminal or civil, for the

Where evidence of misuse or inappropriate behavior is brought to the notice of

the Corporation, the Corporation may undertake a more detailed investigation

in accordance with its procedures, which may involve the examination and

disclosure of records by those nominated to undertake the investigation and

any witnesses involved in the investigation. If necessary, action may be taken

against such Business Partner under the respective contractual agreement and

in case required, such information may be handed to authorities in connection

with the investigation.

(g) Any violation of these Social Media T&Cs shall be treated as violation of General

Conditions of Contract of the Corporation and may invite action by the

Corporation as deemed fit, based on the sole discretion of the Corporation.

(h) The Corporation has a zero-tolerance policy for any complaints that may be

brought to its notice via Business Partner Social Media accounts. In the event the

Business Partner or its associates etc. are dissatisfied with the Corporation, or have

any unresolved query or grievance against the Corporation or any individual who is

in the employment or association of the Corporation, the Business Partner or such

person associated with it must reach out to the designated official and follow the

hierarchy established within the Corporation. All such communication must follow

the formal processes that are available as per contractual agreement with the

Corporation. In the event the Business Partner, whether by itself or its employee or

associate publishes any such information on Social Media or discloses details of

any complaint or dispute with the Corporation on a public forum through Social

Media, it will be in breach of the terms of these T&Cs and its agreement with the

Corporation, and the Corporation will have the right to pursue such legal remedies

as may be appropriate and available under law.

(i) Upon termination or expiry of the Relevant Document / underlying contractual

agreement between the Corporation and the Business Partner, the Business Partner

shall ensure that all references and posts which disclose any affiliation with the

Corporation has been scrubbed from the Business Partner’s Social Media account

and a formal written declaration to this effect must be provided to the Corporation,

within 7 days of such termination or expiry.

4. ENFORCEABILITY AND COMPLIANCE

4.1. These Social Media T&Cs are construed to be a part of the Relevant Documents and form an integral

part of the contractual understanding between the Corporation and the Business Partner.

4.2. Any violation of the Social Media T&Cs shall be treated as violation of respective contractual

understanding between the Corporation and the Business Partner, and may invite appropriate action

by the Corporation as deemed fit.

4.3. The Business Partner agrees and understands that all activities of the Business Partner’s official

Social Media Account is subject to monitoring and periodic audits by the Corporation, if required.

4.4. The Business Partner will provide its written acknowledgement to these Social Media T&Cs, in the

form set out in Annexure III, failing which the Corporation may take such action as may be necessary

to ensure compliance with these terms and conditions.

4.5. The concerned official of the Corporation shall be responsible for reviewing the compliance of these

Social Media T&Cs as may be required to ensure that it meets legal requirements and reflects best

FORMAT OF ACKNOWLEDGEMENT

[insert details to whom such acknowledgement may be addressed]

[in the case of an individual or sole proprietorship] I am

, an inhabitant of and carrying on business of

We are [insert names of all partners of firm] carrying on business at

in partnership under

the firm name and style of M/s.

[insert name of Limited Company or a Co-operative Society / Trust Co-operative] incorporated

under the laws of India and having its Registered Office at

I / We have entered into a [insert name of agreement] dated [insert date] (“Agreement”) for the

[insert purpose], with Bharat Petroleum Corporation Limited (“BPCL”).

In furtherance thereof, we have been provided with a copy of the Terms and Conditions for

Acceptable Use of Social Media by Business Partners, issued by the Corporation.

I / We have read and understood BPCL’s Terms and Conditions for Acceptable Use of Social Media

by Business Partners and agree to abide by it.

I / We understand that any violation of the above conditions may result in disciplinary action,

or termination or revocation of the Agreement.

In acknowledgement thereof, please see below our acceptance of the Terms and Conditions for

Acceptable Use of Social Media by Business Partners, issued by the Corporation, duly signed and

acknowledged by [insert name], in the capacity of our authorized representative.

A copy of such authorization is also attached for your record.

(Signature & seal) Name:

Designation: Date:

Annexure VII - : Price Bid Format

Subject: TENDER FOR TRANSPORTATION OF CYLINDERS FROM BPCL LONI, JHANSI, GONDA

LPG BOTTLING PLANTS TO BPCL JAIPUR LPG PLANT

Sr. No. JOB DESCRIPTION QTY UOM RATE (Rs. /

Transportation of cylinders from BPCL Loni

1 LPG Plant to BPCL Jaipur LPG Plant (Cost on 8 Trip

per Trip basis)

Transportation of cylinders from BPCL Jhansi

2 LPG Plant to BPCL Jaipur LPG Plant (Cost on 8 Trip

per Trip basis)

Transportation of cylinders from BPCL

3 Gonda LPG Plant to BPCL Jaipur LPG Plant 8 Trip

(Cost on per Trip basis)

TOTAL AMOUNT (IN Rs)

Amount in Words: Rupees

1. The Price Bid must be filled as per the Format above, otherwise the vendor shall be disqualified in

Commercial Bid.