RAJ SAKHI MELA SAWAI MADHOPUR 2026 (EVENT MAMAGEMENT)

Main Entrance Gate (1); (20ft x 16ft with wooden or pipe framing with attractive decoration and approved fascia. Main entrance gate should be beautifully decorated by ballons during inauguration of mela event.

Reception cum Information office (In octonorm of size 10×10 sq feet with carpet flooring waterproof and fire resistant roof, table-5, chairs-10, Non-woven matching coloured carpet on entire floor area water container, reception desk and all other necessary infrastructure)

One VIP Cabin (VIP Cabin of size 20x20 sq feet in octonorm system with wooden flooring and all necessary infrastructure including VIP Sofas, chairs, centre table, Bio Toilet, water proof & fire resistant roof, carpets, Blower/Heater 2,one power point water point & crockery, decoratives etc.) one helper should be provided in VIP Cabin for 24 hrs on daily basis.in VIP Cabin Back Drope should be Decorated with Rajasthan Heritage Look as per Approved design.

First Aid Counter (One separate First Aid Counter in octonorm of size 10×10 sq. feet wooden platform and necessary infrastructure shall be erected.)

Food Court A separate food court to be developed with 10 no. of food stalls each of size 10x10 sq. feet, wooden platform sufficient sitting space, carpeting, furniture, electricity, water, Power Point one Fire Extinguisher on Each Stalls in front of Food court sitting area is developed Round table with cover approx 10 nos , Chair With cover 10 nos,also establish Umbrella on each Table Big Dustbin Approx 10 nos Aprin 10 nos Gloves 10 nos for artisan (Dustbins should be clean 3 times a day Table Cover and Chair cover should be changed on Daily Basis During Mela Period )

Stage for Cultural Programmes Platform/ stage for cultural programmes should be Prepare with wooden Platform. Floor of stage to the covered with non-woven carpet. One big size back Drop provided by DPMU shuld be fixed at stage as required, covering to main Stage One separate green rooms along with mirrors, dais and proper décor of the stage. Five 2-seater Sofas with table and 50 nos. good quality-sitting chairs/moodas to be provided.

Entranceways (One entranceway with Red and on inauguration day as printed carpet of good quality shall be provided after carpeting of entire floor and enough Pots with small decorative plant shuld be kept in gallery.

Standies The Event agency shall also arrange to install minimum 50 standies in the Mela Ground displaying RGAVP design and material to be provided to the Event Manager by RGAVP.

Hordings& Banner The Event agency shall also arrange to install minimum 05 Hoarding Size 6X8 & 60stall banner (10*1) on Mela Ground Design Should be provided by RGAVP SAWAI MADHOPUR

Sound system PA system of good quality with sufficient speakers to cover whole of the Expo Ground shall be provided. One Mike & one Cassette Player/DVD Player on Reception cum office shall be provided. At least 2 fixed mikes and 3 cordless mikes of good quality, sound system (with all necessary modern equipment’s including echo sound system) shall be provided on the stage for cultural programme.

Electricity Charges including temporary connection charges, cable charges, rental charges if any, Event agency shall also make required deposits and refunds for the purpose.

Light (Complete lighting of the entire venue including exhibition area, stage, entrance area, trees & plants, food area, parking area & adjoining areas shall be done with Soft Yellow lighting of LED lamps, 300 nos. of metallic lamps (White lamps), 3000 coloured decorative bulbs with complete insulated wiring in the whole area and stalls also.

Generator (Installation and running cost of 62.5 KVA or as per requirement for effective electrical arrangements silent generators With Diesel for power back up (all inclusive).

Security 3 (2 male and 1 Female) Daily Security Guards (including lady guards) shall be provided by the Event agency from a Certified agency (individual security guard/person should have certificate of any certifying agency) throughout the exhibition period for security of the entire exhibition area, which will be deputed in separate shifts as per the requirement. Event agency shall be fully responsible for the security arrangements of the event, and for any lapse in the security arrangement, Event agency shall be solely and fully responsible. One metal detector gate at the entrance along with two hand devices for security checking shall be made available by the event agency. Security guards will ensure that no inflammable material is carried in the Fair premises and that no smoking activity is carried out in the Fair premises. The event agency will ensure that any plastic carry bags, plastic cups, plastic glasses or any other prohibited plastic item is not used in the entire mela premises including the stalls and food court. The event agency will be solely and entirely responsible for any lapses in this context.) Fair ground will have to be equipped with. CCTV Camera as per requirement to capture the whole area of Fair

Cleaning & Sanitation (Daily venue cleaning shall be made by the event manager with provision of two sanitation teams through out of the mela period from 10 am. To 10 pm. And one dedicated team for public toilets. In addition, at least 5 big dustbins will be provided at different places of the fairground)

Water arrangements All necessary arrangements for safe and clean drinking water for about 100 artisans and general public should be through water dispenser/ water cooler by Event Manager at the fairground

Toilets Woman and Gents toilets should be fully maintained with high level of sanitation (clean 3 times a day) by the event manager.) if Toilets not avaialble in Mela ground sufficient toilets arrangement should be provide by event agency.

General Maintenance The exhibition area during the entire period of Fair with sufficient no. of infrastructure supervisor, electricians, generator operators, etc. volunteers.

Fire safety measures The Event Manager shall be fully responsible for ensuring all fire safety measures required to be undertaken for the event. He shall also ensure all fire safety measures throughout the Fair period. All electric wires & connections must be covered properly with PVC pipes etc. all permissions/NOC from Government departments to be taken by Bidder.

Fire fighting arrangements (All necessary and sufficient arrangements for fire fighting with provision of minimum 20 fire extinguishers/Fire engine shall be made by the Event Manager.)

Photography & Videography The event manager shall provide facility of professional photographer and videographer for covering all important functions, stalls, infrastructure, media publicity materials, cultural events, VIP visits, etc. At least 100 photographs prints along with images in pen drive copies having video documentation of each stall showing full view of each participant artisan, products displayed & infrastructure provided in the stall, Pen drive master Copy having video documentation of all important events of the mela and 3 DVD copies having original and edited version of all important events of the mela, shall be delivered by the event manager to RGAVP.

Balloons A big Balloon Displaying RGAVP and Raj sakhi Fair, 2026 SAWAI MADHOPUR will be Inivited in mela Ground

Selfie point With Cutout One Attractive good looking selfie Point Should be Established Design of Selfie Point Should be prepare By event Agency but design May be approved By rajeevika.

• Four 20X10 Printed Flex Hoardings at various site of District headquarter SAWAI MADHOPUR will be fixed by event manager. all these material would be provided to the Event Manager by RGAVP. • Flex affix at iron frame of Front fascia with the name of participant shall be fix at stall front as required. • One big size back Drop at stage should be fixed as provided by DPMU. • The Event agency shall also arrange to install 10 Flex affix at iron frame/standee (6*3 Size) in the fairground displaying RGAVP design and all these material would be provided to the Event Manager by RGAVP. • The Event agency shall also arrange to install minimum 5 Hoarding/Banner (Size10x8) about Side mela Ground Wall Displaying RGAVP design and All Stall Facia also with material to be provided to the Event Manager by RGAVP

Tent house utensils : Tent house utensils for 10 food court stalls like kadhai, Bhagona, Gas Bhatti, Parat/Donga, Jug, Tava, Tray, Steel baltee, Large spoon etc. must be provided to stall owner as per requirement.

Commercial Cyllander : Event agency should provide commercial cyllander of 19.2 kg to food stall owner as per requirement.

Cultural Programme – 2/3 Days cultural programme to promote local culture and heritage. Cultural program will be organise at evening and stage formation, enough lighting, decoration, sound should be arranged during cultural event. Parties that perform during Cultural program should be finalize after discussion with DPMU.

Anchor For Cultural Programme The event agency shall provide one Anchor For Cultural Programme. The event manager shall get the Anchor approved from RGAVP before the beginning of the mela.

Opening Ceremony All necessary arrangements for opening ceremony including flower decoration of three entrance gates, devara, entrance way from main entrance gate to second entrance gate, bouquets, garlands, deepam, statue of Lord Ganesha, dhoop, roli, moli, ghee, batti, ribbon, scissors, decorative thali, refreshments of good quality for approx. 300 guests to be made by the Event Manager. Shehnai Badan (2-3 members) to be made available for inauguration ceremony.Shahnai Vadan also provide During Opening Ceremony

Kids Zone, Jumping, Kids Driving like Micky mouse, car, tractor, jeep and Two More Items etc.

Bahrupiya, Long man, Joker

Sitting Area One Sitting area Approx Size 20X10 Should Be Decorated with attractive looking sufficient sitting arrangement. with Seating Capacity of 20 staff, Chairs with cover- 20 nos Table with cover -10nos Wooden Floorin, Light, 5-10 Power Points.