Question Paper Typing, Proof Reading and Uploading Soft Copy on HNGU ERP Confidentially

8. Technical Bid :

The Technical bid should be made in an organized, structured and neat manner.

Brochures/leaflets etc. should not be submitted in loose form. The suggested

format for the technical bid is as follows:

(i) Technical Bid cover should contain original copy of Tender document along

with attested copies of required documents and certificates as per check list.

(ii) Details of bidder in prescribed format (PART I: DETAILS OF BIDDER).

(iii) Details of computing & printing machinery owned by bidder (Annexure -A).

(iv) No pending cases declaration on Rs.100/- stamp paper (Annexure-B).

(v) Turnover certificate including similar job turnover and profit & loss

statement duly certified by chartered accountant for last three years in

prescribed format (Annexure-C).

(vi) Demand draft of Nationalized/Scheduled bank for tender fe e and demand

draft of Nationalized/Scheduled bank for EMD in favor of Registrar,

Hemchandarachary North Gujarat University,Payable at Patan

(vii) All other document mentioned in eligibility criteria.

(viii) The bidder should put seal and signature of authorized person on each page

of all papers submitted.

(ix) All pages should be having number with machine printing and in a bound

the Bidder) Proprietor / Partner / Director hereby undertake to do these work in Conformation to

your tender specifications and abide all terms and conditions of the tender enquiry as well as

invitation to tender and instructions to bidders.

Place: Signature:

Stamp of the firm

PART I: DETAILS OF BIDDER

1. Name of the Press:

2. Address of the Press:

3. Registered Office:

4. Type of Firm (Ownership, Partnership, Pvt. Ltd. or Ltd. Company):

[Enclose necessary document in case other than ownership]

5. Name, Address and Telephone number of Responsible person:

Phone with STD code : (O) (R)

E-mail address :

6. Name of Bank: Account Number:

7. GST Number (Enclose copy):

8. Central sales tax Registration Number (Enclose certified copy ):

9. Health/Factory Act Registration Number, wherever applicable

(Enclose certified copy ):

10. Press Registration Number (Enclose certified copy ):

11. TIN Number (Enclose certified copy ):

12. IT clearance certificate with PAN(Enclose copy):

13. Audited balance sheet and P & L for last three years and turn over certificate for

last three years from registered CA firm.(Enclose copy):

14. Electricity bill for last three months (Enclose copy):

15. Total Building Area (With Press and Office):

16. Total Storage Area:

17. Information on security of Storage Area:

18. Has the press with its own security arrangements? If yes please give details:

19. IBA Certificate with security printers:

20. What is the arrangement for delivery of question papers?

21. Alternate arrangement in case of electricity failure:

22. Total no. of staff

a. Technically Skilled: b. Administrative:

c. Semi-skilled: d. Security Staff:

23. Facility for monitoring security (CC TV camera etc.):

24. Experience of Question paper typing, proof reading and uploading soft copy on ERP

(Enclose copy of orders and any certificates received)

25. Do you possess your own facility for translation and proof reading?

26. Information of Computing and Printing Machinery :

Provide details of computer, scanner, laser printer and offset machines in given

format (Annexure - A)

27. Detail information of available binding facilities :

28. Any other technical information you want to include :

29. Whether the Bidder has been blacklisted by any Govt. or semi Govt.

organization or any educational organization? (Yes or No):

If No - submit the self declaration in given format (Annexure - B)

30. Details of Tenders Fee s

31. Details of EMD

Note: For above details, attach separate sheet if required.

Date : Seal and Signature of Authorized person

Details of Computing and Printing Machinery

Item Make Number

Machine and year /Hour

Note: Attach separate sheet if required.

DECLARATION REGARDING NON -BLACK LISTED ENTITY

(On Rs. 100/- Stamp Paper only)

I / We do hereby

declare that my /our firm is not black listed and no enquiries/cases are pending against us by

Govt. of India / Govt. of Gujarat or any State Board / Universities, since inception of the firm /

I / We further undertake that if above declaration proves to be wrong / incorrect or

misleading our tender / contract stands to be cancelled / terminated.

Signature of Authorized person

PARTICULARS OF TURNOVER & PROFIT & LOSS ACCOUNTS STATEMENT

Name of the Bidder:

Particulars of Turnover in the following years as per audited accounts

Total Turnover Turnover from Simila rJobs

(INR) as Tendered (INR)

It is certified that above details are correct / fair and audited. Further Profit and Loss

accounts is also attached.

Signature of Chartered Accountant with Stamp and Registration No.

Signature of Authorized person

AFFIDAVIT TO MAINTAIN SECURITY

(On Rs. 100/- Stamp Paper only)

do hereby declare that my/our firm is working under highly confidential area. I/We will

maintain adequate security arrangements like security guards, CCTV etc. as the question

paper typing, proof reading and uploading soft copy on ERP is highly confidential in nature.

I/We further undertake that if proper security and confidentiality are not maintained

my/our tender/contract stands to be cancelled /terminated

In case of failure to maintain confidentiality the I/We will be sole responsible for any

action taken by University or Government.

Signature of Authorized person

AFFIDAVIT TO START OFFICE SET UP IN GUJARAT

(On Rs. 100/- Stamp Paper only)

hereby declare that if my/our firm is selected and we are given a question paper

typing, proof reading and uploading soft copy on HNGU ERP work order by

Hemchandaracharya North Gujarat University , I/We will establish our office set up in

Gujarat for smooth execution of work within one month after receiving the work order.

If I/We fail to maintain this, I/We know that my/our contract stands to be cancelled /

Signature of Authorized person

AFFIDAVIT OF EXPERIENCE CERTIFICATE

(On Rs. 100/- Stamp Paper only)

do hereby declare that I / We have an experience of at least 3 (three) immedi ate past years

in similar type of confidential question paper typing, proof reading and uploading soft copy on

ERP with minimum 80% of similar work for Universities/Central/State Educational Board.

If I / We fail to maintain this, I/We know that my/our co ntract stands to be cancelled /

Signature of Authorized person

9. Financial Bid

Sr. Particulars Rate

Rate per Manuscript of Single Language question paper for

A. typing, proof reading and uploading soft copy on QPDS HNGU ERP as

per Exam schedule

Rate per Manuscript of Multiple Language question paper for

B. typing, proof reading and uploading soft copy on QPDS HNGU ERP as

per Exam schedule.

AVERAGE RATE [A+B/2]

[The L-1 PARTY WILL BE DECI DED BASED ON AVERAGE RATE ]

Note :- Manuscript stands for confidential question paper set by examiner.