Purchase of Laptop

8 Date of opening of Technical Bid online 24.09.2026 at 11.00 Hrs.

Date of On line Opening of Price Bid Online

(Tentative, if possible)

 UGVCL GSTIN No. is 24AAACU6551F1ZI

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

 * MSME - Medium, Small & Micro Enterprises

(a) Tender Fee/EMD:

 All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the Tender

document either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender

document or by RTGS/ NEFT/online.

 If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/ NEFT/Online or

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid either

in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by RTGS/

 In case of payment through DD/Banker’s cheque, the scanned copy of original documents shall be

uploaded in preliminary stage and original copy of the same will be submitted only by Registered

Post A.D. or Speed Post addressed to The Chief Engineer (P&P) ,Uttar Gujarat Vij Company

Limited. Regd. & Corporate Office, Visnagar Road, Mehsana -384001 same must be submitted on

or Before Schedule Date and time and ensure that Tender Number must be mentioned on the

sealed cover. Otherwise the offer will not be considered (at the sole discretion of UGVCL) and no

any further communication in the matter will be entertained.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

 However no physical documents required if payment of tender Fee and EMD made through cash

payment, RTGS & NEFT.

(b) Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of the

same bidder will not be considered and no any further communication in the matter will be entertained.

Bidders are requested to submit details of Revised Annexure-13 in online in technical stage and this is

mandatory. In case of on line Revised Annexure-13, if bidder does not provide the details of prices in

case of non-confirmation of Revised Annexure-13, the bid shall be rejected out rightly, despite the

bidder is technically qualified & in such case price bid shall not be opened. No further correspondence in

this regard will be entertained.

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of price bid and in

case of bidders opting for composition scheme, “C” shall be mentioned and amount (in Rs.) shall be

“0”(Zero) in column no. 12 (Unit GST in Rs.) in online price bid.

(c) It is mandatory for all the bidders to submit their tender documents on-line (e-tendering).

Note:- Bidders should be in touch with websites tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online submission

and thereafter. No separate information shall be sent in this regards and also not publish in

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Chief Engineer (P&P),Uttar Gujarat Vij Company Limited. Regd. & Corporate

Office, Visnagar Road Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (P&P)

UGVCL : RO : Mehsana

Download Tender Documents in (PDF Format) which consists of:

 Technical Specifications

 Commercial Terms & Conditions

 Purchase Agreement

 Declaration of authorize Person

 EMD New FORMAT

 BG New FORMAT

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Limited.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

Sr.N Delivery Period

Description of material Tender

o. Quantity (Nos)

The delivery schedule of material will

A. Laptop 3 Nos be 45 days from placement of LOA

(Letter of Acceptance)

Minimum Tender Quantity to be Offered / Quoted:-

B. Please Refer the clause No.66 of Commercial Terms And Conditions.

All the bidders shall have to offer Item wise minimum quantity, shown in the Table of the clause

No.66 considering item wise cost of the Tender. The Bidder, who submits their Bid for a minimum

quantity, as specified in the said clause, for which the firm participated, shall only be considered

for price evaluation for a particular item.

Sr. Minimum Quantity in % to be offered by

No. For MSME Bidders For Non-MSME Bidders

Laptop 100% 100%

 Company shall not consider the Bid of any firm, who quotes for lesser quantity than the

minimum quantity mentioned in the Tender document.

For getting benefit of above relaxation, Bidders [i.e. Micro & Small Scale Industries (SSI) Bidders

only] shall have to submit Notarized copy of either certificate/acknowledgement of UDYAM

Registration of SSI unit or valid NSIC certificate indicating MICRO AND SSI category of the firm. This

certificate should also indicate the manufacture of items offered. This certificate is to be uploaded

Bidders [i.e. Micro, Small & Medium Enterprise Bidders only are also requested to note that in the

absence of above mentioned documents, no relaxation will be given for minimum tender quantity

criteria and offer will be rejected out rightly without any correspondence.

Other condition of the clause 66 of Commercial Terms & Condition of tender remains unchanged.

If the bidder quotes for less than the above minimum tendering quantity for quoting item of tender

as will be applicable as above and / or given a delivery schedule which is longer than what is

stipulated in the tender then the offer will not be considered for evaluation and offer will be

ignored out rightly without any communication in the matter and any further requests after

opening of the tender will also be ignored. This should be taken care of.

DELIVERY PERIOD:

The delivery schedule of material will be 45 days from placement of LOA (Letter of Acceptance)

and as per last Para of clause no.: 21, “DELIVERY PERIOD” of tendered commercial terms and

The destinations for delivery shall be anywhere in Gujarat and shall be as specified in Purchase

Order issued by UGVCL.

If the quantity offered by the bidder is reduced while placing the order, in that case delivery

period quoted by the bidder will also be reduced accordingly.

The successful bidder/s should have to submit / fulfill the following requirements within the

commencement period of 45 days from the date of receipt of LOA of UGVCL. The delivery shall be

reckoned after 45 days from the date of receipt of LOA of UGVCL.

The successful bidder/s has to submit drawings & Proto inspection offer 21 days & 10 days

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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respectively prior to date of completion of commencement period.

UGVCL may short close the orders in case of various reasons Viz. changes in Budgetary Provision,

Amendment in Indian Standard, policy change by Central/State Govt., if beneficiary not available

(1) The Bank Guarantee towards execution of contract (i.e. Security Deposit) must be invariably

submitted within 15 days from the date of receipt of LOA to UGVCL.

(2) To execute Purchase Agreement at UGVCL, as per clause no.: 70 of tendered commercial

terms and conditions immediately on payments of Security deposit in UGVCL. The specific

purchase order (A/T) shall be issued by UGVCL for allocated quantities and specified rates and

covering other terms and conditions of tender.

Further in commencement period, formalities related to getting approval of drawing, Type test &

proto sample etc. if applicable shall have to be completed.

DELIVERY DEFERMENT

In case of deferment in delivery, supplier should be intimated in writing well before Two

Guarantee / Warranty :

D The guarantee / warranty for tendered items are as per tender technical specifications.

You will be responsible for the proper performance of the equipment’s / materials for the

respective guarantee / warranty period.

Bidders are requested to submit the broachers of offered item/product with additional features (if

E any) along with the physical bid.

VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of technical

bids. In case of finalization of the tender is likely to be delayed, the tenderers will be asked to

extend the same without change in the prices or any terms and conditions of the offer. If any

change is made, original or during the extended validity period, the offers will be liable for

outright rejection without entering into further correspondence in this regard and no reference will

Payment Terms: 100% Payment will be made upon successful completion of the order and issuance

G of Work Completion Certificate issued by GPRD Cell, GUVNL.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

GENERAL CONDITION:-

1. The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right to reduce

the tender quantity as per their requirement at the time of finalization of the tender.

2. It is to clarify that if any clarification/verification required in Online submitted annexure/

documents bidder have to verify with original documents.

This is to clarify that in case of any discrepancy between schedule –A and any other tender

3. documents, the clarifications given in schedule-A shall be applicable for this tender and the

tender shall be evaluated in line with the relevant clause of schedule-A.

The bidders have to pay total amount of EMD for the item/s, for which they participated in the

The bidders have to pay total amount of EMD for the item/s, for which they participated in the

tender irrespective of their offer quantity as per Tender Notice.

List of Order executed in last three years (including supplied made to GUVNL & / or their any

5. subsidiary company) for the tender Items shall have to be uploaded online in technical bid to

decide the status of your firm. Please upload Order copies.

If the required original documents related to tender fee and EMD and tender sample of tender

6. will not reach to this office within mentioned date & time, offer will be out rightly rejected even

of successful submission of On Line Tender.

7. The bidders are advised to submit their bids by on line through our service provider M/s (n) Code

Solutions before one day of the due date to avoid complication / dispute at later stage.

Important Instruction to Bidder regarding testing of Material after Post dispatch.

“The material has to be dispatched by the supplier after due successful inspection by UGVCL’s

representative at Party’s works, as per Dispatch Instruction. On receipt of the material at

Regional Store/Divisional Store, the sample/s will be selected randomly from respective store/s

as per Dispatch Instruction. UGVCL reserves the right to decide nos. of samples to be selected

under Audit inspection clause no.48 of Commercial Terms and conditions. Selected sample/s will

be tested for the tests ( Decided by UGVCL) at ERDA-Narol or equivalent any third party

laboratory ( Decided by UGVCL) for quality check in presence of representatives of supplier and

8. UGVCL’s officer.

The result of the tests will be binding to supplier.

 If authorized representative does not remain present to witness the testing, sample/s will be

tested at laboratory (Decided by UGVCL) at ERDA-Narol or equivalent any third party

laboratory (Decided by UGVCL) in absence of representative of supplier.”

However all other terms of the Clause No.48 of Commercial terms & Condition will remain

QUALITY ASSURANCE PLAN

The supplier shall invariably furnish the following information along with his offer, failing which

his offer shall be liable for rejection.

9. a) Statement giving list of important raw materials, names of sub-suppliers for the raw materials,

list of standards according to which the raw materials are tested, list of tests normally carried

out on raw materials in the presence of supplier’s representative and copies of test certificate.

b) Information and copies of test certificates in respect of bought out material.

c) List of manufacturing facilities available.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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d) Level of automation achieved and list of areas where manual processing exists.

e) List of areas in manufacturing process, where stage inspections are normally carried out for

quality control and details of such test and inspection.

f) List of testing equipments available with the supplier for final testing of item and test plant

limitation if any vis-à-vis the type, special acceptance and routine tests specified in the relevant

standards. These limitations shall be very clearly brought out in schedule of deviation from

specified test requirements.

INSPECTION, TESTING & CHECKING BEFORE DISPATCH:

All the tests and inspection shall be carried out at the works of manufacturer unless otherwise

specifically agreed upon by the bidder and purchaser at the time of purchase. The bidder shall

provide all reasonable facilities to the inspecting officer(s) without charges.

1. The inspection may be carried out by the purchaser at any stage of manufacture/before

dispatch as per relevant standard.

2. Inspection and acceptance of any material under the specification by the purchaser shall

not relieve the bidder from his obligation of furnishing material in accordance with the

specification and shall not prevent subsequent rejection if the material is found to be

3. The bidder shall keep the purchaser informed in advance, about manufacturing program

so that arrangements can be made for inspection.

Tenderer has to ensure that the offered quantity as per clause no: 66 of commercial terms and

10. condition of tender of each item should be commensurate with the UGVCL’s delivery schedule

otherwise offer is liable to be rejected out rightly. The quantity to be purchased will be decided

DELAYED AND LATE TENDERS :-

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE IF ORIGINAL DOCUMENTS RELATED TO

11. TENDER FEE/EMD WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER

IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL

NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS

MATTER WILL NOT BE ENTERTAINED.

SUBMISSION OF OFFER :-

12. The firm having single legal entity and having two or more works / factory and submit offers

from two or more different works / factory, the UGVCL will consider only one lowest offer for

allocation of quantity.

ISI MARKING (If applicable):

“The material supplied shall be confirming to Indian Standard Specification and also with ISI

13. marking and even after inspection of the lot, if the materials received at site is found without ISI

marking, the lot shall be rejected and no further correspondence shall be entertained in this

All bidders are hereby informed that any query regarding tender specifications/tender terms and

14. conditions should reach this office on or before 2 days of On line (e-tendering) tender/offer

submission last date. Any query thereafter from any bidder shall be ignored and the

interpretation of UGVCL shall be abide to the participating bidders.

The Levy of Security Deposit/Performance Guarantee towards execution period/Warranty Period

15. Shown in the Clause no.: 9 & 42 of commercial Terms and Conditions is modified as under :

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of whether

they are SSI Unit or exempted by NSIC.

The supplier has option to submit single Bank Guarantee, to cover execution period and

Guarantee / Warrantee period, equivalent to higher of two Bank Guarantees i.e. Security Deposit

and Performance Guarantee as mentioned in below Clause.

It should be valid till the completion of Guarantee/Warrantee period including additional one

However, in case of delay in execution/delivery extension of Purchase order, the supplier shall

have to extend such Bank Guarantee accordingly

 Item wise applicable Security Deposit / Performance Guarantee is as

Item wise Security Deposit / Performance Guarantee

1. Distribution Transformers (All types), Meters of all types, Conductors,

Cables,Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes,

Transformer Oil, Line Hardware, PVC Pipes and other items related to

Distribution System :

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank

Guarantee to cover the Guarantee / Warrantee Period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee

to cover execution period.

2.2 2% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee

to cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation :

3.1 10% of the Contract Value in the form of Demand Draft / Bank

Guarantee to cover execution period.

3.2 10% of the Contract Value in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO /NSIC / DGS&D

Registration Certificates for the item under Tender shall submit Security Deposit &

Performance Bank Guarantee as under on submission of attested copies of their SSI (SSI/ MSME

Part-II/ Udyog Aadhaar Memorandum/ Udyam Registration Certificate) & CSPO / NSIC /

DGS&D Registration Certificates. This benefit of exemption will not be admissible if they

take part in the tender indirectly either through their dealers, agents, distributors or other

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

intermediators.

5.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of 5% is

stipulated in the Purchase Policy, the same be considered as 3% for Micro and Small

Scale Industrial (manufacturing) Units of Gujarat State, while for others it is 5%.

5.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of 10% is

stipulated in the Purchase Policy, the same be considered as 4% for Micro and Small

Scale Industrial (manufacturing) Units of Gujarat State, while for others it is 10%.

5.3 In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi

Notification S.O. 2119 (E) dated 26th Jun, 2020 and subsequent clarifications issued vide

O.M. No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended notification

S.O.2347 (E) dtd.16th June-2021 and subsequent amendments ,if any issued by MSME in

future : only “UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog

Aadhar Memorandum / Udyam Registration Certificate shall remain valid From 31st

March,2022 as amended by the Ministry of Micro,Small and Medium

Enterprises(MSME),Govt.of India on dtd.19.1.2022.

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises, Govt. Of

India, New Delhi same will be applicable.

6. Performance Guarantee towards execution period (Security Deposit) and Performance

Guarantee towards Guarantee / Warranty period shall not be insisted concurrently.

Addition in relevant Clauses in the Clause no.: 9 & 42 of commercial Terms and Conditions is as

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have

option to submit Permanent Bank Guarantee in lieu of order-wise separate

Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee/ Warrantee period, as under:-

1.1 It is allowed for distribution items only and at respective company level.

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which materials are under

Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of three years and

renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during

current financial year is exceeding the available Bank Guarantee, the Vendor/ Party has

to submit Bank Guarantee for additional amount accordingly.

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option for one time

permanent Bank Guarantee, shall be returned on submission of such permanent Bank

1.6 The vendor have to submit an undertaking stating that Company can encash permanent

Bank Guarantee on failure to perform the Contract or failure to Perform the relevant clauses

related to Guarantee/ Warrantee of any orders.

Other text matter & condition of 9 & 42 of commercial Terms and Conditions remains unchanged.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

17. If, the Company during the procurement process, observes or suspects any activity on the part of

bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act,

the Board of the Company being a government Company involved in public procurement work,

reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other

laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

Bidders are requested to ensure that quantity offered details in on-line EMD form; Annexure-4

A (on-line) of Commercial Terms and Condition and in Price bid (on-line) should be same.

Note:-Bidders are requested to read carefully clause no.9:- PERFORMANCE GUARANTEE (PG)

18. TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):- (Should be submitted within

(fifteen) days from date of Letter of Acceptance).

The Bidders shall execute Agreement within 20 days from the date of issue of Letter of

19. Acceptance. If, not executed within 20 (Twenty) days from the date of Letter of Acceptance

(LOA), then the LOA will be out rightly cancelled at the risk & cost of the bidder (at the

discretion of UGVCL) and without entering into any correspondences and this will be binding on

the bidder and actions shall be taken against such defaulter like stop dealing or any other actions

as decided by UGVCL.

In case, if any bidder has submitted false information/Data against this tender, UGVCL shall

20. exercise its discretionary power to take action like stop deal/banned of business

dealing/blacklisting/cancellation of vendor registration/forfeit EMD and reject Bid/forfeit the

performance guarantee towards execution (Security Deposit) in favor of UGVCL /forfeit the

performance guarantee towards Warranty in favor of UGVCL, etc. Decision of UGVCL shall be

final and binding to bidder in this regard without entering into any correspondences.

The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company shall be

21. considered as a stop deal or banned for business dealing for UGVCL also. However, the same shall

be at the discretion of UGVCL.

Please read condition for Annexure-13 of commercial terms & Conditions as under :-

Bidders are requested to submit Revised Annexure-13 in online in technical stage of tender and

this is mandatory. If bidder does not submit the Revised Annexure-13, the bid shall be rejected

out rightly, despite the bidder is technically qualified & in such case price bid shall not be

opened. No further correspondence in this regard will be entertained.

REVISED ANNEXURE -

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s

of the tender along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase Order at lower 'unit

ex- works price with GST on ex-works price' than the 'unit ex-works price with GST on ex-works

price' quoted/offered by us in the present tender of UGVCL for tendered item/(s) with similar

specifications as per the above tender of UGVCL, which is quoted/offered to other subsidiary

company of GUVNL, during the period of past 30 days from last date of submission of this tender

to next 30 days after the last date of submission of bid of this tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis

of above undertaking shall not be considered as 'offered' price for the tender items in subsequent

tender by other Subsidiaries of GUVNL, lf it is not within period mentioned above.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

 I/We accept above undertaking.

confirmed by the bidder in ONLINE mode. If not checked, the supplier will not able to submit his

bid online mode. The system shall give pop up message to supplier that in the event of non-

checking of above box, he will not able to submit his bid.

Last Para of Clause no.50 : TERMINATION OF CONTRACT of commercial Terms and Conditions of

23. tender is replaced as under :

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order) at any

time, without assigning any reasons, whatsoever, by giving a notice period of TWO month from

the date of Notice of termination of the Contract. Suppliers will not be entitled for any

compensations / damages / losses, whatsoever, on account of such termination of the Contract.

Other text matter & condition of CLAUSE No. 50 remains unchanged.

Addition in relevant Clauses no.48 (AUDIT INSPECTION) of commercial Terms and Conditions is as

On receipt of material at Store, UGVCL may pick up sample/(s) for Audit Testing from the lots

supplied by the supplier within 10 days in presence of the representative of the supplier.

UGVCL should not utilize the material until the test reports of audit sample is received.

If material is under audit testing and there is urgency, supplier may be consulted prior to utilize

In case of audit sample fails in any of test carried out, following penal actions to be taken to

ensure good quality supply.

Sr.No Default Penal Action

a) Failure-1 Replacement of lot

Replacement of lot (+) monetary penalty of 3% of the ex-works value +

applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 6% of the ex-works value +

applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 10% of the ex-works value

+ applicable taxes if any of the lot (+) debarment of bidding next

tender for the same product/rating for which four consecutive failures

are reported in the current contract.

Note:- The aforesaid penal action should be for a particular contract issued by a

UGVCL against a particular product/rating in that contract.

 In case of failure of material in audit testing, the payment equivalent to 1.10 times the

value of the failed lot only should be withheld from subsequent payment of other lots of

items, till the replaced lot confirm in audit testing. No interest will be pain on such

amount. Accordingly supplier should be intimated and penalty if any as per tender terms

and conditions should be applicable.

Other text matter & condition remains unchanged.

Para 1,2 & 3 of Clause no.23.1 & Clause no.23.2 in Clause No. 23 (PENALTY FOR LATE DELIVERY)

25. of commercial Terms and Conditions and previous amendment is modified as under:

23.1 In case of supply, Penalty shall be @ 0.5% per Week or part thereof plus applicable taxes

(If any) on delayed portion subject to maximum 10% plus applicable taxes(if any) applicable of

the delayed portion order value (End cost including GST and cess as applicable), date of actual

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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receipt of material at store shall be considered.

whereas in case of Projects, the ceiling shall be with reference to total contract value

including GST and Cess as applicable of the project (Supply + Erection + Civil).For calculating the

delay portion, date of actual receipt of material at store shall be considered.

Moreover, in case of supply is delayed more than seven months, company may initiate actions

for stop deal/ Black List along with risk purchase.

In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch

Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers

shall arrange the transportation so as to receive the materials at respective Consignee’s Stores

within 15 days and 21 days respectively, from the date of issue of Dispatch Instructions. If

materials are not received at Stores within 15 days / 21 days, as the case may be, from the date

of issue of Dispatch Instructions, special penalty charges shall be recovered at 0.5% per Week or

part thereof plus applicable taxes (If any), maximum up to 3% plus plusapplicable taxes (If any)of

the Dispatch Instructions consignment value.

For GSECL & GETCO looking to the nature of products / materials the 15 / 21 days’ limit may be

suitably modified with concurrence of respective Managing Director.

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in

dispatch of the inspected lot of materials, for which the Dispatch Instructions are already

issued, the Supplier shall deliver the materials to respective Shipper at Dispatch Port

within 30 days from the date of Dispatch Instructions. If materials are not delivered to the

respective Shipper within 30 days from the date of Dispatch Instruction, the special

penalty charges shall be recovered at 0.5% per Week or part thereof plus applicable taxes

(If any), maximum up to 3% plus applicable taxes (If any) of the consignment value of the

lot of respective Dispatches Instruction. For calculation of penalty date of bill of

Lading/Airway Bill/Courier Receipt shall be considered as date of delivery.

Other text matter & condition of Clause no. 23 remains unchanged.

Clause No. 24 (Penalty on rejected Materials during testing) of commercial Terms and Conditions

is substituted by the following clause.

The representative of the Company may pick up samples from the lots supplied by the Supplier at

the Stores of the Company at random for quality check. The samples picked up will be tested for

acceptance test / type test or as decided by the Company at Government approved laboratory or

NABL Laboratory, in the presence of representative of supplier and the Company as per relevant

26. ISS/BIS/ Company’s specifications. The test results will be binding on the suppliers and Company

in general and will not allow re-sampling. If the material fails in any of the tests carried out, the

full lot of materials will be considered as rejected, and if replacement is not possible due to

utilized/ consumption of the materials then in that case for whole of the rejected lot, Company

will deduct maximum up to 30% (Thirty) plus applicable taxes (If any) of the End Cost Price. If

the same are not utilized / consumed, then Company may ask for replacement at sole discretion

of the Company or may accept with maximum deduction up to 30% (Thirty) of the End Cost Price

plus applicable taxes (If any),and all these will be binding on the supplier.

If any receivable amount by any GUVNL group company / ise is required to be recovered from

27. payable amount to supplier/contractor, then it will be recovered by any group company on

receipt of written intimation from respective group company.

Clause no.19.2 : REPEAT/ADDITIONAL ORDERS of commercial Terms and Conditions of tender is

28. substituted as under :

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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The Company should exercise their right to place repeat orders/ additional orders in case of

exigency only. The reason for exigency shall be appropriately recorded.

Other text matter & condition of CLAUSE No. 19 remains unchanged.

UGVCL’s Bank Details for issuance of Bank Guarantee through SFMS platform towards

29. EMD/PBG/SD etc.

Name of Company-Uttar Gujarat Vij Company Ltd.

Bank Name:-Bank of Baroda

Account Number:-01520500013524

IFS code-BARB0MEHSAN (FIFTH letter is ZERO)

Type of Account-Cash Credit.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES

30 A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be eligible to bid in

this tender only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain

contexts) means any person or firm or company, including any member of a

consortium or joint venture (that is an association of several persons, or firms or

companies), every artificial juridical person not falling in any of the descriptions of

bidders stated hereinbefore, including any agency branch or office controlled by

such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" for the purpose of

this Order means: -

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such

c) An entity substantially controlled through entities incorporated,

established or registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or

joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner

is the natural person(s), who, whether acting alone or together, or through

one or more juridical person, has a controlling ownership interest or who

exercises control through other means.

a. "Controlling ownership interest" means ownership of or

entitlement to more than twenty-five per cent. of shares or

capital or profits of the company;

b. "Control" shall include the right to appoint majority of the

directors or to control the management or policy decisions

including by virtue of their shareholding or management

rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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person(s) who, whether acting alone or together, or through one

or more juridical person, has ownership of entitlement to

more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals,

the beneficial owner is the natural person(s), who, whether

acting alone or together, or through one or more juridical

person, has ownership of or entitlement to more than fifteen

percent of the property or capital or profits of such association or

body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above,

the beneficial owner is the relevant natural person who holds the

position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall

include identification of the author of the trust, the trustee, the

beneficiaries with fifteen percent or more interest in the trust

and any other natural person exercising ultimate effective

control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any

contractor from a country which shares a land border with India unless such

contractor is registered with the Competent Authority. (Related to tenders for

Works contracts, including Turnkey contracts)

Every bidder/s should, at the time of submission of bid, give a declaration as per below

Certificate-M for above.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be Uploaded Online)

Reference: Tender enquiry No.: UGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder of a country

which shares a land border with India. I/We certify that our firm is not from such a country

and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a country

which shares a land border with India. I/We certify that our firm is from such a country and

I/We have been registered with the Competent Authority (Registration committee constituted by

Department for Promotion of Industry and Internal Trade (DPIIT) [Evidence of valid registration

by the Competent Authority is attached].Further I/We hereby certify that our firm fulfills all

requirements in this regard and is eligible to be considered.”

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

Seal of the Firm Signature of the Authorized Representative of the firm

Name of the Tendering Firm / Agency:

Successful Bidder/s has to submit undertaking regarding e-invoicing under Goods & Services Tax

31. (GST) w.e.f 01st October 2020 as per below mentioned

Annexure-B (GST e-Invoicing).- (To be Uploaded Online)

(On Stamp Paper of Rs. 300 Duly Notarized)

The Chief Engineer(P)

Corporate Office, UGVCL

I, (Name of the Authorized Signatory) having age _____, Designation_______ of M/s

(Name of the seller with address) having ______ (PAN) and ___________________ (GST no. do

hereby declare that UGVCL has awarded the order of (Description of Supply Order/Contract

Order) having (Order No and Date) and we hereby undertake that We, M/s ________________

have the sales / gross receipts/ turnover of more than/ less than (strike out whichever is not

applicable) Rs. 5 Crores in any preceding financial year from 2017-18 and we are covered / not

covered under the provisions of e-invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and indemnify UGVCL for

any financial/ non-financial loss that UGVCL has to suffer due to non-compliance of e-invoicing

provisions under GST Act and rules thereunder including non-availability of Input Tax Credit (ITC)

of GST to UGVCL within prescribed time limit.

(Name of Authorized Signatory)

32. EARNEST MONEY DEPOSIT: (E.M.D.) Please consider following Change in EMD Clause of

Commercial Terms and Condition. Guideline for payment of EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under SmallScale

Industries of Gujarat State and holding subsequent registration is eligible for exemption from

the paymen tofEMDamounton,onlinesubmissionofscannedcopyof duly notarized copy of

minimum one certificate from group A & B (i.e. one certificate from group A AND one

certificate from group B).

A GROUP B GROUP

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

Udyam Registration Certificate 1 CSPO Registration Certificate

2 NSIC Registration Certificate

3 DGS&D Registration Certificate

In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi Notification

S.O. 2119 (E) dated 26th Jun, 2020 and subsequent clarifications issued vide O.M. No.

2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended notification S.O.2347 (E)

dtd.16th June-2021 and subsequent amendments ,if any issued by MSME in future : only “UDYAM

REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar Memorandum / Udyam

Registration Certificate shall remain valid From 31st March,2022 as amended by the Ministry of

Micro,Small and Medium Enterprises(MSME),Govt.of India on dtd.19.1.2022.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMDamount

on submission of duly notarized copy of any one certificate from abovementionedGroup A&B.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from payment

of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar

Memorandum/ Udyam Registration Certificate) & CSPO / NSIC / DGS&D Registration Certificates

in EMD Cover. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediators.

The Certificates should indicate the manufacture of items offered. In case of Udyog Aadhaar

Memorandum/Udyam Registration Certificate, it should indicate the manufacture of related

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises, Govt. Of

India, New Delhi same will be applicable.

Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for

33. business dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for business dealing

/ blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

a.1) Has submitted fake, false or forged documents/certificates,

a.2) Has revised/withdrawn price bid after opening of Techno-commercial bid, until and unless it

a.3) Has tampered with the stipulated tendering procedure.

a.4) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions,

a.5) Has committed breach of contract or has failed to perform a contract or has abandoned the

a.6) Has failed to provide suitable expertise for the work as per prescheduled programme of

a.7) Has failed to submit all the necessary test reports / documents within time schedule / as

per company’s time limit as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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a.8) Has indulged in construction and erection of defective works.

a.9) Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame as specified by the company.

a.10) Has substituted materials in lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorisely disposed of materials / documents/ drawings/ tools or

plants or equipment supplied by the Company,

a.11) Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,

a.12) Has unauthorisely obtained official company information or copies of documents, in

relation to the Tender/ Contract.

a.13) Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

a.14) Has parted with, leaked or provided confidential/ proprietary information of the Company

given to the firm only for its use (in discharge of its obligations against an order) to any third

party without prior consent of the Company,

a.15) Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

a.16) In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

b.1) The proprietor / all the partners / directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing/ blacklist. All

the firms / Company where such proprietor / partners / directors involve or participating as

proprietor / partners / directors, such firms / Company shall also be considered for stop deal /

banned for business dealing / black list.

b.2) Once the name of the firm and / or proprietor / partners / directors of the firm appears in

the list of Stop dealing / Banned for business dealing / black list in any Company of GUVNL and

its Subsidiary Companies,

b.2.1) No enquiry shall be issued to a firm.

b.2.2) No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall

b.3) Action to be taken, when a firm and / or proprietor / partners / directors of the firm is put

on Stop dealing / Banned for business dealing / blacklisting by GUVNL or any of its subsidiary

Companies, during tender process:-

b.3.1) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

b.3.2) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

b.3.3) After opening of price bid, the offer of the Firm should be ignored and will not be further

evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

this situation, the next lowest bidder shall be considered as L1.

b.3.4) The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no outstanding dues

recoverable from the firm.

b.4) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company

and is already executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work / supply.

b.5) The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the firm

by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall

be encashed and appropriated.

b.6) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all the

manufacturing works / units of the Firm shall be on Stop dealing/ Banned for business dealing/

blacklist for GUVNL and its Subsidiary Companies & for all Services of the Firm.

b.7) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing/ blacklist. The Managing Director of the concerned

Company may however, if he considers it to be in the interest of the Company, remove the ban

in respect of any specific Service / Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

Bidders/ Agents:-

34. A bidder shall not have conflict of interest with other bidders for Particular quoted item. Such

conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to have a conflict of

interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-assembly/

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

Manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/dealer. There can

be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/management units in same/similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

Following clause/s of tender commercial terms and conditions may please be considered (not

applicable) as deleted for this tender.

 Clause No.1: Vendor Registration

35.  Clause No.5: Quantity Distribution

 Clause No. 30: Test Certificates

 Clause No. 31: Type Tests

 Clause No. 59: Quantity Tolerance

 Audit Testing

Manufacturers as well as Authorized distributors/dealers of the well known/reputed brand are

allowed to participate in this tender.

In case of Distributor/Dealer, they have to submit the Valid Authorization Certificate (Notarized

copy) for this tender item from Original Manufacturer. In case of Order placement with bidder

who is Distributor/Dealer then the Authorization Certificate from Original Manufacturer must be

valid at least up to completion of order & cover Warranty Period.

Tender Technical Specification for Laptop is attached with Tender Notice individually. So

37. participating bidders must be requested to upload Tender Technical Specification with filling

details in Form with dully sealed and Signed.This is mandatory for opening of price bid.

38 Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering company will not deal

with such Company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure

of such facts would immediately disqualify the tenderer for further dealing with the tendering

39 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of commercial

terms & condition where ever “Taxes & duties” shown is read as GST and Cess as applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No.GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount payment scheme

is as under for early payment. However, the same shall be confirmed from UGVCL before claim

of early payment.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

Sr. 80% Payment on receipt of material

Cash Discount to be recovered (%)

No. against TRC

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and conditions:-

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working

day shall be considered. The period of 7th days or 15th days to be considered is from the

“Date of Receipt of material (DRM)” mentioned in the Truck Receipt Certificate (TRC).

iii. The Cash Discount is to be recovered at the above referred percentage only on

payment terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note

within 45 days.

v. The above referred Scheme of early bill payment against Cash Discount will be

at the sole discretion of GUVNL and its Subsidiary companies subject to availability of

fund and the same should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those

suppliers who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in

price on account of any statutory increase in GST and Cess as applicable shall be admissible

after the original contractual delivery date.

40 Amicable Settlement: -

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either Party be

referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

41 Arbitration:-

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause_, arising under or in connection with the present agreement,

the same shall be referred to the Arbitration Centre (Domestic and International) High Court of

Gujarat at Ahmedabad ("the Centre" for short), currently functioning in the High Court Complex,

Sola, Ahmedabad for appointment of arbitrator and thereupon, the Centre shall appoint a sole

arbitrator and conduct the arbitration proceedings in accordance with its rules. If the parties

unanimously agree to appoint three arbitrators, then in that case, each party shall appoint one

arbitrator from the panel of arbitrators of the Centre, and the Centre shall appoint the third

arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the sole and

exclusive remedy between the parties for all disputes arising under or in connection with this

agreement. The arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court

Complex, Sola, Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and

Conciliation Act, 1996 as amended from time to time, and the proceedings shall be conducted in

English. The arbitration award shall be final and binding on the parties.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

INTGRITY PACT- (To be Uploaded Online)

UGVCL’s COMMITMENT PARTY’s COMMITMENT

To maintain the highest ethical standards in Not to bring pressure recommendations from

business and professional outside UGVCL to influence it decision

Not to use intimidation, there at, inducement

Ensure maximum transparency to the

● ● or pressure of any kind on UGVCL or any of its

satisfaction of stakeholders

employees under any circumstances

To ensure to fulfill the terms of

To be prompt and reasonable in fulfilling the

● agreement/cont act and to consider ●

co tract, agreement, legal obligations

objectively the view point of parties

To provide goods and/or service timely as per

To ensure regular and timely release of

● ● agreed quality and specification at minimum

payment on due does for work done

To ensure that no improper demand is made To abide by the general discipline to be

by employees or by anyone on our behalf maintained in our dealings

To give maximum possible assistance to all

the vendors / Suppler / Service Providers

● ● To be true and honest in furnishing information

and other to enable them to complete the

cont act in time

To provide all information to Not to divulge any information, business

supplier/contractors relating to contract/job details available during the course of business

which facilitate him to complete the relationship to others without written consent

contract/j b successfully in time of UGVCL

To ensure minimum hurdles to vendors Not to enter into

● /suppliers / contractors in completion of ● carter/syndicate/understanding whether

agreement /contract/work order formal/non formal so as to influence the price

(Seal & Signature) (Seal & Signature)

UGVCL’s authority Signatory Party’s authority Signatory

Designation: Designation:

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

(THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE UPLOADED ONLINE WITH

PRELIMINARY AND TECHNICAL BID

Documents in following order to be attach Attached Nos. of Page

Tender Documents for Preliminary Stage with duly signed and sealed

1. Forwarding letter for submission of Tender Fee & EMD & Vendor Yes / No

Registration Certificate

2. Payment Copy if paid Tender Fee/EMD through RTGS/NEFT/on line Yes / No

3. Scan Copy of receipt in cash for cash payment (Up to RS.10000) Yes / No

4. Scanned copy of DD/Bank Guarantee/Banker’s Cheque/pay order for Yes / No

EMD if more than 3 lakhs

5. Notarized Copy of Valid CSPO (Central Store Purchase Yes / No

Organization)/NSIC Certificate/DGS&D Certificate

6. Notarized Copy of Udyam Registration Certificate Yes / No

7. Copy of Valid Vendor Registration Certificate for Tendered Item (If Yes / No

applicable as per Schedule-A Condition)

8. Vendor Registration fees payment receipt copy (If applied for Yes / No

renewal/ New Registration)

9. List of Order Executed if any Yes / No

10. Notarized Copy of GST registration Certificate Yes / No

11. Any Other Document (if Required) Yes / No

Tender Documents for Technical Stage with duly signed and sealed

1 Forwarding for Technical Bid submission Yes / No

2 Signed and Seal copy of GTP & Technical Specification /Drawing Yes / No

Copy of Audited Account of Last three years (2022-23/2023-24/2024- Yes / No

25) – If bidder does not liable for audited turnover for particular

financial year : bidder have to submit CA Certified certificate shall

be submitted separately along with annual account duly certified

3 and signed by bidder for respective financial year.

4 List of Testing Facility on Company's Letter Head Yes / No

5 List of Machinery on Company's Letter Head Yes / No

List Of Partners/Directors with Address and Contact No. On Letter Yes / No

6 Head duly signed and sealed or self-declaration about proprietor.

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Yes / No

8 BIS License Notarized Copy Yes / No

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1394/Laptop

9 Copy of PAN Card Yes / No

10 Notarized copy of valid Factory License Yes / No

11 Valid ISO Certificate Yes / No

12 Duly Signed and Seal Copy of Schedule-A Yes / No

Authorize Person Undertaking On Stamp Paper of Rs. 300 Duly Yes / No

Commercial Terms and Condition with all annexures duly signed and Yes / No

Certificate-M as per format in Schedule-AOn Stamp Paper of Rs. 300 Yes / No

15 Duly Notarized

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Yes / No

16 Paper of Rs. 300 Duly Notarized

17 Quality Assurance Plan on Letter Head Yes / No

18 Performance Certificate Yes / No

19 Tender All Amendment in ascending order (if any) Yes / No

Order copy of Past Experience (Private Or GUVNL & their Yes / No

20 Subsidiaries Companies)

21 Undertaking Regarding Stop Deal/ Black List Yes / No

Details regarding, If bidders are (1) Women Proprietor or (2) All Yes / No

partners are women, in case of partnership firm or (3) All share

22 holders are women, in case of company, letterhead.

23 “Important instruction ” duly signed and sealed Yes / No

24 Any Other Document ( if Required) Yes / No

Signature of Tenderer:

Date: Place: Company’s Round Seal: