Hiring Event Management Agency for organizing two days national conference by PNGRB in association with MNGL on 17th and 18th February 2026 at Pune

Entry Area

Supply and Installation Signages / Standees from Khandoba Mandir till Oxford Golf Club (Flex on Frame), Size - 4ft x 2ft, Qty - 20, No. of Days - 2

Box Gate at Entrance (Flex on frame) - Pillars , Size - 2.5ft x 8ft , Qty - 2, No. of Days - 2

Box Gate at Entrance (Flex on frame) - Top panel, Size - 2.5fft x 12ft, Qty - 4, No. of Days - 2

Red Carpet from Box Gate to Glass Door Entry, Size - 10ft x 100ft, Qty - 1, No. of Days - 2, Remarks - new carpet

Standees inside Venue towards main Event Area & other area for branding, Size - 6ft x 3ft, Qty - 8, No. of Days - 2

Digital Standee, Size - 6ft x 3ft, Qty - 2, No. of Days - 2, Remarks - content to be provided by Client

Registration Counter - Tables with Branding, Size - 8ft x 2.5ft, Qty - 1, No. of Days - 2, Remarks - Including Tables

Red Carpet at Registration Area, Size - 25ft x 25ft, Qty - 1, No. of Days - 2, Remarks - new carpet

Registration Back Drop - L Shape - Flex on Frame - with LED Strip, Size - 8ft x 8ft, Qty - 1, No. of Days - 2

MNGL branding Lanyards with 130 GSM paper card printout in Plastic Pouch, Size - as per design, Qty - 125, No. of Days - 1, Remarks - with Printer

Main Event Area

Main Stage with Grey Carpet towards Golf Course End of the Hall (Opposite to main entrance of the hall), Size - 28ft x 12ft x 1.5ft, Qty - 1, No. of Days - 2, Remarks - new carpet

Stage Skirting - front - Flex on Frame with MNGL Branding, Size - 28ft x 1.5ft, Qty - 1, No. of Days - 2, Remarks - Optional

Stage Skirting side, Size - 12ft x 1.5ft, Qty - 2, No. of Days - 2, Remarks - Optional

Real Natural Floral Décor at edge of the stage , Size - 28 running ft, Qty - 1, No. of Days - 2, Remarks - Optional (Exotic Flowers organic)

Table Top Tent Cards - with Branding - both side - 180 GSM glossy print, Size - as per design (A5), Qty - 50, No. of Days - 2

Steps with lite border, Qty - 1, No. of Days - 2

Sofas - White leather , Size - 2 seater, Qty - 12, No. of Days - 2

Teapoy's in front of Sofa's, Size - as required, Qty - 6, No. of Days - 2

Single seating Chairs with Arms for Panel discussion, Size - 1 seater, Qty - 8, No. of Days - 2

Wooden Peg tables between the chairs on the stage (Square Shaped equal to chair height), Size - as required, Qty - 5, No. of Days - 2

Samai with floral décor, Size - as required, Qty - 1, No. of Days - 1

Console masking - Front, Size - 12ft x 4ft, Qty - 1, No. of Days - 2

Console masking - Side, Size - 4ft x 4ft, Qty - 2, No. of Days - 2

Tables for Console, Size - 4ft x 2ft, Qty - 4, No. of Days - 2

MNGL Mascot - Vinyl on Sunboard with self stand, Size - 6ft x 3ft, Qty - 4, No. of Days - 2

VIP Lounge - at F&B area - Red Carpet with 2 seater Sofas - white leather + Teapoy + Q managers (Red Velvet) + Teapoys, Size - NA, Qty - 9, No. of Days - 2

Silent Coolers medium Size, Size - as required, Qty - 6, No. of Days - 2

Photo Booth - Platform + 3D Letters + Backdrop + Red Carpet, Size - 12ft x 8ft, 8ft x 8ft, Qty - 1, No. of Days - 2

VISUALS

LED WALL - P-3 (3.98) - Center, Size - 20ft x 8ft, Qty - 1, No. of Days - 2

LED SIDE WALL , Size - 4ft X 8ft, Qty - 1, No. of Days - 2

Switcher, Qty - 1, No. of Days - 2

Spliter, Qty - 1, No. of Days - 2

PPT Slide Changer with Lazer Pointer, Qty - 1, No. of Days - 2

Resolume operating system, Qty - 1, No. of Days - 2

Comfort Plasma - in front of stage - with stand, Size - 42 inches, Qty - 1, No. of Days - 2

VJ, Qty - 1, No. of Days - 2

Adequate cabling, Qty - 2, No. of Days - 2

Delay TV Screens on Stand, Size - 65 inches, Qty - 2, No. of Days - 2

SOUND

Sound- JBL VRX 4 Base 4 Tops, Qty - 1, No. of Days - 2

Stage monitors, Qty - 2, No. of Days - 2

Cordless mikes, Qty - 4, No. of Days - 2

Podium mike, Qty - 1, No. of Days - 2

Lapel mike, Qty - 4, No. of Days - 2

Sound Engineer, Qty - 1, No. of Days - 2

Adequate cabling , Qty - 1, No. of Days - 2

LIGHTS

Regular Led pars , Qty - 24, No. of Days - 2, Remarks - For Ambiance Highlights

Warm LED pars on stand, Qty - 8, No. of Days - 2, Remarks - For photography

Sharpy lights, Qty - 4, No. of Days - 2, Remarks - For the Musical Performance

Blinder lights, Qty - 2, No. of Days - 2

Light Designer., Qty - 1, No. of Days - 2, Remarks - Will be responsible for the light arrangements

Cabling and technicians, Qty - 1, No. of Days - 2

T - Truss for light , Qty - 1, No. of Days - 2, Remarks - Mounting for the lights

MANPOWER

Anchor , Qty - 1, No. of Days - 2, Remarks - profiles will be shared

Female Usher - for Registration, Qty - 2, No. of Days - 2

Videographer (Full event video), Qty - 1, No. of Days - 2, Remarks - raw footage will be provided

Photographer (Digital clicks), Qty - 1, No. of Days - 2, Remarks - raw footage will be provided

Cinematographer (For event reel), Qty - 1, No. of Days - 2, Remarks - 4 clips of 45sec. Each from each day

POWER SUPPLY

Lights- 64 KVA (With fuel for 6 hours) , Qty - 2, No. of Days - 2, Remarks - permissions included

64 KVA Genset (For Sound & LED Wall) (6hrs Shift), Qty - 1, No. of Days - 2

LABOUR / TRANSPORTATION

Labour - Set-up and Dismantle, Qty - 30, No. of Days - 2

Transport - Sound / light / LED / Fabrication, Qty - 4, No. of Days - 2

AGENCY FEE

Agency Fee

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