Selection of Agency for Creating Awareness through IEC & BCC activities, SBM Thematic Drives related to Solid Waste Management for Ahmedabad City as per AMC tender scope of work, terms - conditions under Swachh Bharat Abhiyan

Technical Bid of tender with PQ Danapith, Ahmedabad, 380001. through in person/ RPAD/

Supporting documents Speed Post through postal authority only.

Opening of Tender (online) 02/02/2026 From 11:00 am onwards at Solid Waste

Management Dept., Sardar Patel Bhavan, Danapith,

Bid Processing Fee Rs.6,000/- (Rupees Six Thousand only) in form of Demand

(Non-Refundable) Draft / Pay order from any bank payable at Ahmedabad in the

favor of The Commissioner, Ahmedabad Municipal Corporation

payable at Ahmedabad.

Bid security (Refundable) Rs.15,00,000/- (Rupees Fifteen Lakh only) in form of Demand

Draft / Pay Order / Bank Guarantee from any Nationalized /

Scheduled bank or any other bank as approved by AMC in the

favor of The Commissioner, Ahmedabad Municipal Corporation

E Tender 08/2025-26 for selection of IEC Agency Page

payable at Ahmedabad.

Date and Time of opening of Intimated later

Address for communication Swachh Bharat Mission Office, Ground Floor, B Block, Sardar

and Bid submissions

Patel Bhavan, Danapith, Khadia, Ahmedabad -

Bid Validity 90 days from last date of submission of bids

Minimum qualification 1) The Bidder must be minimum 3 years Registered

criteria Company/ NGO/Proprietary or partnership firm.

2) Bidder or Lead Bidder(in case of JV) must have atleast

years’ experience in field of Solid Waste

management/SBM IEC activities related.

3) The Bidder should have the following certificates:

 Copy of Certificate of Incorporation

 Copy of PAN Card

 Copy of EPFO Certificate

 Copy of ESIC Certificate

 Copy of GST Certificate

4) Annual average Turnover of minimum Rs. 1.5 Crore during

the last 3 financial years

5) The Bid must be accompanied by the audited annual reports

of the Bidder for the last 3 (three) Financial Years, (Bidders

may submit a provisional audit report for latest financial

6) Bidder and/or JV associate / partner should have working

experience in Gujarat with a population of 10 lakh or above,

as per the 2011 Census.

7) Bidder and/or JV associate / partner should not be

blacklisted by any State/Union Government or its agency

Bid Evaluation Quality Cost Based Selection basis.

E Tender 08/2025-26 for selection of IEC Agency Page

4) Check List for Bidders:

The bidder shall ensure that his/her bid is complete in all respects and shall go through the following

check list & tick mark for the enclosures attached with the bid:

Sr. No. Description Remark

List of all documents submitted with technical bid on the

bidder’s letterhead

2 Bid processing fee

3 Earnest Money Deposit

Tender document duly Digitally signed & online

4 submitted, as a confirmation of acceptance of the terms &

conditions of the tender.

5 Copy of Registration under relevant Act

Experience Certificates of the Key Responsible

Persons/Workorders/ Agreements

7 Copy of Pan Card

8 Copy of EPFO Certificate

9 Copy of ESIC Certificate

10 Copy of GST Registration

Last 3 years audited report and CA certified turnover

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

E Tender 08/2025-26 for selection of IEC Agency Page

Section II - Instruction for Bidders

1) Minimum Eligibility Criteria

a) A Bidder must be Registered Company/NGO/Proprietary or partnership firm. [copy of

Registration under relevant act shall be enclosed]

b) bidders who possess the following eligibility criteria should apply.

i. Bidder/ Lead Bidder or its partner(in case of JV) shall have Experience in carrying

out similar work in the last seven years as per below:

(i) Three similar works, each having a value not less than 40% of the estimated

(ii) Two similar works, each having a value not less than 50% of the estimated yearly

cost (i.e., 50% of Rs. 5,00,00,000 = Rs. 2,50,00,000 per work)

(iii) One similar work having a value not less than 80% of the estimated yearly cost

*Similar types of work – IEC activity in solid waste management / Project

Implementation unit at ULB level under Swachh Bharat Mission/ICT based monitoring

for SWM activities under Swachh Bharat Mission for an urban local body (ULB) in India

for city having population more than 10 lakhs as per census 2011. IEC shall include

behavioral change activities for waste segregation by engaging with citizens. Certificate

of Experience of the similar type of work with signature of at least Executive Engineer

or above – For Government/Semi Government/ULBs / Corporation etc.

ii. A Lead Bidder must have atleast 5 years’ experience in field of IEC activity in Solid

Waste management/ Project Implementation unit at ULB level under Swachh

Bharat Mission/SBM IEC activities related. [copy of bidder’s experience /work

order/ agreement from respective Urban Local body shall be enclosed]

c) Bidder and/or JV associate/ partner should have working experience of IEC activities in

Gujarat (Direct and/or indirect) in city having population of 10 lakh or above, as per the

2011 Census.(Experience Certificate/Work order/Agreement /acknowledgment letter

E Tender 08/2025-26 for selection of IEC Agency Page

from ULB / Corporation must be attached)

d) The Tenderer/s should have minimum Average Annual turnover of last three financial years

2022-2023, 2023-2024 & 2024-2025, shall be atleast 30% of the annual work estimated cost of

the tender which is Rs. 500 Lakh i.e. It must be atleast (Rounded off) Rs. 150 Lakh (One Crore

Fifty Lakh only).

e) The Bid must be accompanied by the audited annual reports of the Bidder for the last 3 (three)

Financial Years, Bidders may submit a provisional audit report for latest financial year. (Audit

reports must be attached)

I Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject to be

disqualified if Applicant or any of its constituent partners have: - Made misleading or false

representation in the forms, statements, and attachments submitted; or - Been debarred or

terminated or blacklisted (and effect is continue on due date of this tender) by Central Govt.

organization / State Govt. organization / AMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are the

disqualification in case of failure to disclose information by partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / AMC or any other

Agency of Government of India or any of the State Government and effect is continue on due date

of this tender.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been convicted by

any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

(iv) If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

However; merits of such actions will be reviewed by Municipal Commissioner; AMC (If need be) and

can take decision accordingly after review, which will be final & binding to all tenderer.

2) Technical Proposal:

For qualifying under this category, the Bidder shall have (“Technical Capacity”) as specified in the

table below. The Bidder need to score at least 70 marks to qualify for the Project.

Sr. Criteria Total

1 Project experience: 25 Marks

E Tender 08/2025-26 for selection of IEC Agency Page

Experience of IEC activities in the field of SBM Urban/ Project Implementation

unit at ULB level under Swachh Bharat Mission/ICT based monitoring of

SWM/SBM-U related activities in the field of Swachh Bharat Mission for any ULB

a) 1 to 3 – Projects: 5marks

b) 4 to 6 Projects: 15marks

c) >6 Projects: 25 marks

 Projects which are completed or on-going must have minimum project

period of at least 6 months to be counted as project.

 Project to be counted as project only when experience certificate

(completed projects)/on-going project (valid work order) will be provided

with technical bid.

 Project to be counted as project when its only related to IEC activities in the

field of SBM-U/ Project Implementation unit at ULB level under SWM/SBM

/ ICT based monitoring of SWM/SBM-U related activities in the field of

Swachh Bharat Mission.

 Minimum project value for each project submitted must be 1 Crore

2 Bidder’s experience in similar work (as defined in Section II(b)(i)) executed in any 20 Marks

of the Top 5 Cleanest Cities of India, each having a population of 10 lakh or above

as per the 2011 Census. The Cleanest City ranking shall be derived from the

overall Nationwide Swachh Survekshan Rankings for 2022/2023/2024, and

category-wise rankings based on population slabs shall not be considered.

a. In 1 City out of top 5 cleanest cities/municipal corporations– 5 marks

b. In 2 Cities out of top 5 cleanest cities/municipal corporations – 10 marks

c. In 3 Cities out of top 5 cleanest cities/municipal corporations – 15 marks

d. More than 3 Cities out of top 5 cleanest cities/municipal corporations –

Minimum order value: 1 Cr for each project with minimum project duration of

Note: SSL category cities with a population of 10 lakh or above as per the 2011 Census reflect

consistent performance trends as per the Swachh Survekshan 2024 rankings and may accordingly

be considered for evaluation. In case a city appears multiple times across different years, it shall

be considered as one (1) city only for the purpose of evaluation.

3 Relevant Experience (Additional Weightage): 10 Marks

a. Bidders who have successfully executed at least one event and/or

exhibition under the Swachh Bharat Campaign with a minimum project

value of INR 1 Cr during the last seven years shall be awarded

additional evaluation points, subject to submission of valid

documentary evidence i.e completion letter

4 Profiles of key team members: 10 Marks

1) Project Head (1 number) –- 3 Marks

b. Minimum education qualification –master’s degree in social work/ urban

planning / environment engineering

c. Minimum experience – 5 years in solid waste management project/IEC

2) Project Supervisors (Zone Level) – 3 marks

a. Minimum education qualification – graduate in any discipline

E Tender 08/2025-26 for selection of IEC Agency Page

b. Minimum experience – 2 years

3) MIS & Documentation Officers – 2 marks

a. Minimum education qualification – graduate in any discipline

b. Minimum experience – 2 years

4) Project Assistant for IEC & BCC Activities – 2 marks

a. Minimum education qualification – graduate in any discipline

b. Minimum experience – 2 years

5 Approach and Methodology: 35 Marks

Demonstration of approach and methodology (will be evaluated through a

presentation made by the applicant before a committee of the Authority), the

following parameters will be evaluated:

a) Approach and methodology, focusing on managing the

Project (15 marks)

b) Proposed monthly activity’s plan (including IEC &

trainings), process and expected output from the activity (10 marks)

c) Proposed innovations (10 marks)

The bidder must achieve a minimum of 70% marks overall, for it to be eligible for opening of financial

proposal. The weightage given to technical evaluation for bid evaluation is 80%. The weightage given

to financial proposal for bid evaluations is 20%.

3) Bid Processing Fee

The bidder shall download the tender document from https://tender.nprocure.com web site and

shall submit a non-refundable bid processing fee of Rs. 6,000/- (Rupees Six Thousand only) shall be

paid along with the bid submission in the form of a demand draft/NEFT in favour of “The Municipal

Commissioner, Ahmedabad Municipal Corporation” from Nationalized Bank/Schedule bank / Bank

as per AMC Circular and payable at Ahmedabad.

Earnest Money Deposit (EMD) /Bid Security

The bid shall be accompanied by a EMD /bid security of Rs. 15,00,000/- (Rupees Fifteen Lakh only)

which is refundable except in the case of the Selected Bidder whose Bid Security shall be retained

until (6) months from the date of completion of its performance as per terms and conditions of the

contract. The Bidders provide EMD/Bid Security in the form of a demand draft/NEFT/BG in favour of

“The Municipal Commissioner, Ahmedabad Municipal Corporation” from any Bank as per AMC

Circular and payable at Ahmedabad. The Bid shall be summarily rejected if it is not accompanied by

the EMD/Bid Security.

Security Deposit

 The successful bidder shall pay a total of 5% of the approved yearly contract amount as

E Tender 08/2025-26 for selection of IEC Agency Page

Security Deposit, in the form of a Bank Guarantee / Demand Draft issued in favour of “The

Municipal Commissioner, Ahmedabad Municipal Corporation”, by any Bank as per AMC

Circular and payable at Ahmedabad. Further timely renewal of same his required during the

contract period.

 The Security Deposit (5%) shall be released after completion of the successful contract

period, subject to clearance from the Audit Department of AMC, without any interest.

4) Cost of Bidding

The Bidder shall be responsible for all the costs associated with the preparation of the Proposal and

their participation in the selection process. Municipal Corporation will not be responsible or in any

way liable for such costs, regardless of the conduct or outcome of the selection process.

5) Clarification of the Bidding Document

A prospective Bidder requiring any clarification of the Bidding Document shall contact Municipal

Corporation in writing at “Swachh Bharat Mission Office, Ground Floor, B Block, Sardar Patel Bhavan,

Danapith, Khadia, Ahmedabad – 380001” address indicated in the Bid Data Sheet. Ahmedabad

Municipal Corporation will respond in writing to any request for clarification, provided that such

request is received not later than seven (7) days prior to the deadline for submission of Bids.

6) Amendment of Bidding Document

At any time prior to the deadline for submission of the Bids, Municipal Corporation may

amend the Bidding Document by issuing addenda. Any addendum is used shall be part of the

Bidding Document and shall be placed in Municipal Corporation’s web site where tender

document was placed. Therefore, bidders are supposed to see the website till last day of bid

submission. To give prospective Bidders reasonable time in which to take an addendum into

account in preparing their Bids, Municipal Corporation may, at its discretion, extend the deadline

for the submission of the Bids.

The Bid, as well as all correspondence and documents relating to the Bid submitted by the

Bidder to Ahmedabad Municipal Corporation, shall be written in English language only.

Supporting documents and printed literature that are part of the Bid may be in another language

E Tender 08/2025-26 for selection of IEC Agency Page

provided they are accompanied by an accurate translation of the relevant passages in the

language English, in which case, for purposes of interpretation of the Bid, such translation shall

8) Bid Validity

Bids shall remain valid for a period of Three (3) months from the Bid Submission Due Date. In

exceptional circumstances, prior to the expiration of the bid validity period, Municipal

Corporation may request Bidders to extend the period of validity of their Bids. The request and

the responses shall be made in writing. If validity of their Bids is extended the bid security shall

also be extended for a corresponding period. Bidder may refuse the request without forfeiting its

Bid security. In case of Bidder accepting the request, it shall not be required or permitted to

modify its Bid.

9) Documents Comprising Bids

The Bidder shall submit the Technical Bid and the Financial Bid using the appropriate Bidding Forms

along with required documents to prove their eligibility. These forms must be completed without any

alterations to their format, and no substitutes shall be accepted. All blank spaces shall be filled in

with the information requested. The Bidder shall submit, as part of the Price Proposal using the

prescribed form.

a) Technical Bid: The Technical Bid shall contain the followings:

i. Bid Processing Fee.

ii. Earnest Money Deposit (EMD).

iii. Technical Bid Forms at Annexures

iv. Copy of Registration as company/firm/NGO, as the case may be, under relevant Act

v. Experience Certificate/Work Order/Agreement of the Past Experience.

vi. This Tender document duly signed & stamped on each page as a confirmation of

acceptance of the terms & conditions of the tender.

vii. Copy of Pan Card.

viii. Copy of GST Registration.

ix. Copy of ESIC and EPFO if applicable.

b) Financial Bid: The Financial Bid shall be the price quoted by the bidder in the financial bid

form at Annexure – 3. The price quoted should be including all duties and levies, all

taxes as applicable on proposed work.

E Tender 08/2025-26 for selection of IEC Agency Page

10) Bid Submission Procedure

a) Bidder shall prepare the documents and submit online only Municipal Corporation may

ask the original documents if required.

b) The successful bidder will be asked to submit the Demand Draft/EMD/Copy of NEFT / BG.

11) Dead Line for Submission of Bids

Bids must be received not later than the date and time indicated in Invitation Notice for E TENDER of

this document. Municipal Corporation may, at its discretion, extend the deadline for the submission

of Bids by amending the Bidding Document as addenda, in which case all rights and obligations of

Municipal Corporation and Bidders previously subject to the deadline shall thereafter be subject to

the deadline as extended.

12) Bid Opening

Municipal Corporation shall conduct the opening of technical bids on the date and time indicated in

Invitation Notice for E TENDER of this document. The Financial Bids will remain unopened and will be

held in custody of Municipal Corporation until the time of opening of the Financial Bids. Municipal

Corporation shall conduct the opening of Financial Bids of all Bidders who qualified in technical

evaluation. Municipal Corporation shall prepare a record of the opening of Financial Bids that shall

include, as a minimum: the name of the Bidder, the Bid Price.

13) Clarification from Bidders

To assist in the evaluation of Proposal submitted by bidders, Municipal Corporation may, at its

discretion, ask any bidder for clarification of its Proposal. The request for clarification and the

response shall be in writing within the requested time. All the bidders fulfilling the eligibility criterion

may be given an opportunity to make a presentation of their proposal before an evaluation

14) Forfeiting of the Bid Security

The Bid security of the unsuccessful Bidders shall be returned as promptly as possible upon the

successful Bidder enters in to an agreement with Ahmedabad Municipal Corporation. The Bid

security of the successful Bidder shall be returned as promptly as possible after completion of the

work successfully. But, Bid security of a bidder may be forfeited

E Tender 08/2025-26 for selection of IEC Agency Page

a) If a Bidder withdraws Bid during the period of bid validity.

b) If the successful Bidder fails to: Sign the Contract.

Information relating to the examination, evaluation, comparison, and post qualification of Bids,

and recommendation of contract award, shall not be disclosed to Bidders or any other persons not

officially concerned with such process until information on Contract award is communicated to all

Bidders. Any attempt by a Bidder to influence Municipal Corporation in the examination,

evaluation, comparison, and post qualification of the Bids or Contract award decisions may result in

the rejection of its Bid.

16) Responsiveness of Technical Proposal

Ahmedabad Municipal Corporation determination of the responsiveness of a Technical Proposal is

to be based on the contents of the Technical Proposal itself.

a) A substantially responsive Technical Proposal is one that conforms to all the terms,

conditions, and specifications of the Bidding Document without material deviation,

reservation, or omission. A material deviation, reservation, or omission is one that:

i. Affects in any substantial way the scope, quality, or performance of the Services

and Related Services specified in the Contract; or

ii. Limits in any substantial way, in consistent with the Bidding Document, Municipal

Corporation's rights or the Bidder's obligations under the Contract; or

iii. If rectified would unfairly affect the competitive position of other Bidders

presenting substantially responsive Technical Proposals.

b) If a Technical Proposal is not substantially responsive to the Bidding Document, it shall be

rejected by Municipal Corporation and may not subsequently be made responsive by the

Bidder by correction of the material deviation, reservation, or omission.

17) Power of Attorney

The Bidder should submit a Power of Attorney as per the format at Annexure – 2, authorizing the

signatory of the Bid to commit the Bidder.

18) Non-Conformities, Errors and Omissions

E Tender 08/2025-26 for selection of IEC Agency Page

a) Provided that a Technical Proposal is substantially responsive, Municipal Corporation may

request that the Bidder submit the necessary information or documentation, within areas

on able period of time, to rectify nonmaterial, non- conformities or omissions in the

Technical Proposal related to documentation requirements. Such omission shall not be

related to any aspect of the Price Proposal of the Bid. Failure of the Bidder to comply with

the request may result in the rejection of its Bid.

b) Provided that the Technical Proposal is substantially responsive, Municipal Corporation

will correct arithmetical errors during evaluation of Price Proposals on the following basis,

i. If there is a discrepancy between the unit price and the total price that is obtained

by multiplying the unit

ii. Price and quantity, the unit price shall prevail and the total price shall be

iii. If there is an error in a total corresponding to the addition or subtraction of

subtotals, the individual item rates all prevail and the total shall be corrected.

c) If the Bidder that submitted the lowest evaluated Bid does not accept the correction of

errors, its Bid shall be disqualified and its Bid security may be forfeited.

19) Right to Accept Any Bid, and to Reject Any or All Bids:

Municipal Corporation reserves the right to accept or reject any Bid, and to annul the bidding

process and reject all Bids at any time prior to Contract award, without there by incurring any liability

to the Bidders.

20) Award Criteria:

Municipal Corporation shall award the Contract to the Bidder whose offer has been determined to

21) Right to Vary Quantities at Time of Award

At the time the Contract is awarded, Municipal Corporation reserves the right to increase or decrease

the quantity of Services and Related Services originally specified in Bid document, provided this does

not exceed the percentages indicated in the Bid Data Sheet, and without any change in the unit

prices or other terms and conditions of the Bid and the Bidding Document.

22) Letter of Intent (LoI)

E Tender 08/2025-26 for selection of IEC Agency Page

Prior to the expiration of the period of bid validity: Ahmedabad Municipal Corporation shall issue a

Letter of Intent notifying the successful bidder that its Bid has been accepted. Until a formal

Contract is prepared and executed, the LoI shall constitute a binding Contract and the successful

bidder shall sign and return the LoI within (3) days of date of LoI.

23) Signing of the Contract

Promptly after receiving the LoI, the successful bidder shall attend execute the Agreement with

Ahmedabad Municipal Corporation within fifteen (15) days of acceptance of LoI. Failure of the

successful Bidder to sign the Contract within 7 days shall constitute sufficient grounds for the

annulment of the award and for feature of the bid security. In that event Municipal Corporation may

award the Contract to the next lowest evaluated Bidder whose offer is substantially responsive

and is determined Ahmedabad Municipal Corporation to be qualified to perform the Contract

satisfactorily.

24) Payment Terms

Payments by the Ahmedabad Municipal Corporation will be made on monthly basis and in

accordance with the terms and conditions of the agreement between the agency and the

Ahmedabad Municipal Corporation, and will be subjected in all respects to the terms and conditions

of the Agreement. All payments shall be subject to deduction of taxes at source as per Applicable

Laws. No party other than the agency shall derive any rights from the Agreement.

25) Examination of Terms and Conditions; Tender Documents Evaluation

a) Ahmedabad Municipal Corporation shall examine the Bids to confirm that all terms and

conditions specified in Bid Document have been accepted by the Bidder without any

material deviation or reservation.

b) Ahmedabad Municipal Corporation shall evaluate the technical aspects of the Bid

submitted in accordance to confirm that all requirements specified in Schedule of Supply

of the Bidding Document have been met without any material deviation or reservation.

c) If, after the examination of the terms and conditions and the technical evaluation,

Municipal Corporation determines that the Technical Proposal is not substantially

responsive it shall reject the Bid.

26) Formation of Special Purpose Vehicle (SPV) for Project Execution

E Tender 08/2025-26 for selection of IEC Agency Page

The Selected Bidder may undertake and perform the obligations and exercise the rights

of the Selected Bidder under the Project including the obligation to enter into

Agreement for the entire work of this Project through it’s Special Purpose Vehicle

 Formation of SPV is purely optional and if bidder wants to execute the project through

SPV then Bidder has to submit the Name of Proposed SPV along with Tender document

at the time of technical bid submission.

 The selected bidder & / or its Director / partner shall hold major equity stake in the SPV.

 The SPV and Bidder, both will be equally liable for all tender conditions and regulation.

 Performance bank guarantee / security deposit for the entire work shall be submitted

by the SPV firm.

 Any change in SPV structure, has to be approved by AMC

Moreover, all the administrative, legal & financial correspondence with AMC shall be

done by SPV only.

27) Contract Period

The successful tenderer on award of contract shall have to commence the work within 1 week

time from the date of award of contract.

The Contract will be for a period of 03 Years from the date of start of execution of work subject

to annual renewal.

The Contract will be renewed automatically at the end of each year subject to the Contractor

scoring at least a score of 75 under the following heads

Performance Point Certificate Table:

Sr. Head For MSW Collection and Transportation

Maximum Score Score of the

1 Punctuality in providing Services as

per the contract and overall

efficiency of working

2 Submission of proper record

3 Execution of various component in

scope of work for the services.

4 Efficiency in providing services &

field activities for various component

in scope of work for the services

E Tender 08/2025-26 for selection of IEC Agency Page

The above score will be calculated at the end of each month. The performance shall be

reviewed and reported by Sub zonal SWM Department (Sr.no.1 and 3), Central SWM Dept.

(Sr.no. 2 and 4) of AMC and at the end of the year it will be reviewed by Dy. Municipal

commissioner (SWM). If the average monthly score is above 75, the Contract will get

automatically renewed.

28) Taxes and Duties

"The rate and charges shall be inclusive of all the taxes. Duties including all the statutory levies

applicable during the tenure of Contract (excluding GST). During the course of execution of

contract, if there is any change in rate of GST (Goods and Service tax) by the government, the

same shall be reimbursed/recovered separately by AMC, subject to the submission of original

receipt /proof for the amount actually remitted by the successful Tenderer/ Contractor to the

competent authority along with the certificate from Chartered Accountant of

contractor/successful bidder certifying that the amount of GST paid to the government and the

same shall be intimated/ submitted/ claimed within 30 (thirty) days from the date of payment.

29) No Compensation for Alteration in or Restriction of Work

If at any time after the commencement of the work, the Ahmedabad Municipal Corporation

shall for any reason whatsoever not require the whole or part thereof as specified in the

tender to be carried out, the site in-charge / Zonal SWM Officer shall give notice in writing of

the fact to the contractor, who shall have no claim to any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the

execution of the work in full, but which he did not derive in consequence of the full amount of

the work not having been by reason of any alterations having been made in the original

specifications, drawings, designs and instruction which shall not involve any curtailment of the

works as originally contemplated.

The contractor shall provide vehicles wherever required as directed by municipal corporation.

If in any case AMC asks for providing IEC activities for other purpose, contractor shall provide

sufficient number of manpower along with supervisors as directed by AMC for which the

payment shall be made as per the rate quoted by the bidder in tender.

The corporation for working on holidays, national holidays and festivals will make no separate

payments. The Contractor should ensure presence of his workforce at the specified time. The

Contractor shall not be paid for any overtime charges for working at late hours so as to

E Tender 08/2025-26 for selection of IEC Agency Page

complete the scope of work and maintain the cleanliness at various locations. The contractor,

through his cleaner/supervisor shall daily inform the corporation about the number of

workforces who have reported to work.

30) Right of the Ahmedabad Municipal Corporation to Determine / Terminate Contract

If work of IEC activities is found unsatisfactory by Ahmedabad Municipal Corporation (AMC),

AMC shall terminate the contract after giving notice period of 90 days and in this case decision

of competent authority and debarring / blacklisting the agency shall be binding to the

31) This is subject to the jurisdiction of the competent court of Ahmedabad only. In case of any

claim, dispute of difference arising in respect of a contract, the cause action thereof shall be

deemed to have arisen in Ahmedabad and all legal proceedings in respect or any such claim,

dispute or difference shall be instituted in a competent court in jurisdiction of Ahmedabad city

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

Section – III - Tender Evaluation Criteria

This Section complements the Instructions to Bidders. The Ahmedabad Municipal Corporation tender

evaluation committee will evaluate the bids and determine whether a Bidder has the required

qualifications.

a) The committee shall examine the Technical Proposal to confirm that all documents

and technical documentation requested have been provided, and to determine the

completeness of each document submitted. Municipal Corporation shall confirm that the

bidder shall meet the minimum qualification criteria mentioned at point 1 of Section I of this

b) Only bids of those bidders which clear the qualification criteria will be evaluated on technical

evaluation criteria.

c) Technical Evaluation: The technical Bid scores (St) of the technical proposals will be computed as

St=100xTm/T in which St is the Technical Bid score, Tm is the technical score obtained by

concerned bidder and T is the highest total technical bid marks amongst all evaluated bids.

d) Financial evaluation: The lowest financial proposal (Fm) will be given a financial score (Sf) of

points. The financial scores (Sf) of the other financial proposals will be computed as Sf=100xFm/F

in which Sf is the financial score, Fm is the lowest price offer and F is the price offer of the

proposal under consideration.

e) Selection criteria: Selection will be done on QCBS basis. Proposals will be ranked according to

their combined technical (St) and financial (Sf) scores using the weights (t=0.80 and p=0.20)

S=St * t + Sf * p. The bidder securing the highest combined technical and financial score will

be invited for negotiations.

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

Section IV – Scope of Work

The Scope of Work broadly includes planning, execution, monitoring, and documentation of

Information, Education and Communication (IEC) and Behaviour Change Communication (BCC)

activities under Swachh Bharat Mission–Urban (SBM-U), in line with the Swachh Survekshan 2025-

26 Toolkit and MoHUA guidelines, to support Ahmedabad Municipal Corporation in achieving and

sustaining Garbage Free City (GFC) status.

The scope shall include, but not be limited to, the following activities:

 Mobilize residents, communities, RWAs, institutions, and commercial establishments to

create awareness on segregation of waste into four streams, namely wet waste, dry waste,

domestic hazardous waste, and sanitary waste, and to ensure that waste is not thrown or

dumped on roads, back-lanes, open plots, or public places.

 Support effective IEC and BCC implementation for waste segregation at source to achieve

and sustain Garbage Free City status.

 Support implementation of all Solid Waste Management protocols at household,

community, and ward levels and work towards knowledge enhancement of citizens on solid

waste management practices.

 Promote best practices of waste management among citizens and create awareness about

Swachh Bharat Mission–Urban, including promotion for setting up of decentralized

composting at suitable locations.

 Work towards making Ahmedabad a Garbage Free City and support all activities planned to

achieve the objectives of Swachh Bharat Mission–Urban timely in implementation.

 Organize and execute monthly SBM-U thematic IEC and BCC activities, as prescribed under

the and year to year latest toolkit.

 Support services for an effective citizen grievance redressal and feedback system, aligned

with ULB mechanisms for in relation to latest Swachh Survekshan toolkit parameters.

 Execute awareness and information campaigns, organize Swachh Bharat Mission thematic

drives, meetings, and IEC activities, as instructed by Ahmedabad Municipal Corporation

 Planning, coordination, and conduct of training and awareness programmes/workshop in a

RWAs and/or Schools to educate participants on methods and best practices for maintaining

clean and Swachh surroundings and carry out vision of citizen behaviour change. The scope

shall include deployment of qualified trainers, identification and coordination with

RWAs/Schools, and arrangement of all logistics required for successful programme

execution. The agency shall also ensure proper documentation of training activities and

submit a completion report upon conclusion of the programme.

 the agency shall conduct school-level workshops and IEC activities to support

implementation of on-site waste processing and source segregation in schools. The focus

E Tender 08/2025-26 for selection of IEC Agency Page

shall be on creating awareness among students about waste segregation, RRR Centres, and

clean waste practices

 Through interactive and creative sessions, students shall be educated, motivated, and

enabled to actively practice segregation at source and act as cleanliness ambassadors,

helping spread Swachhata messages beyond schools and encouraging long-term citizen

participation across the city.

 Establish an effective internal monitoring, supervision, and feedback sharing system to

identify gaps and needs for corrective actions and improved planning for Swachh

Survekshan toolkit parameters.

 Carry out comprehensive documentation and reporting of all IEC and BCC activities,

programs, and drives, including photographic and digital evidence as required under Swachh

Survekshan 2025-26 and year to year latest toolkit.

 Create awareness on Construction & Demolition (C&D) Waste Management, Single-Use

Plastic, and environmental cleanliness of water bodies and drainage systems, including

storm water drains in relation to latest Swachh Survekshan toolkit parameters.

 Initiate and support Swachh Bharat Mission drives, including supervision and activities

aimed at the elimination of open defecation across the city.

 Conduct IEC activities to promote and support mandatory monthly cleanliness drives at

identified locations, as prescribed under the Swachh Survekshan 2025 - 26 Toolkit and

 Plan and support Zero Waste Events, including weddings, social, cultural, and religious

functions, with at least one (1) Zero Waste Event in a year, strictly following MoHUA’s SOPs

for Zero Waste Events.

 Conduct IEC and BCC activities to support development of Atmanirbhar Ward(s), including

at least one (1) Atmanirbhar Ward as per Swachh Survekshan 2025 - 26 and latest applicable

 Plan and perform minimum required IEC activities as prescribed under the Swachh

Survekshan 2025 -26 Toolkit for Atmanirbhar Ward and model ward initiatives.

 Ensure engagement of local ‘Swachh Brand Ambassadors’ to showcase implementation,

promote best practices, and demonstrate active participation of Swachh Brand

Ambassadors in SBM-U and Swachh Survekshan related activities.

High Footfall Area IEC & BCC Activities

 Plan and execute focused IEC and BCC interventions in high-footfall areas, including but not

limited to markets and commercial areas, transit points such as bus stops, railway stations

and metro stations, tourist and heritage locations, public spaces, educational institutions,

hospitals, shopping complexes, and public offices, as per Swachh Bharat Mission-Urban

Latest guidelines.

E Tender 08/2025-26 for selection of IEC Agency Page

 Conduct on-ground awareness activities such as citizen interactions, demonstrations,

interpersonal communication, and visibility campaigns in high-footfall areas to educate

citizens on waste segregation at source, prevention of littering, enforcement of plastic ban,

RRR (Reduce, Reuse, Recycle) practices, and SBM-Urban objectives.

 Ensure adequate and sustained visibility of SBM-Urban messaging at high-footfall locations

through street-level engagement, and interpersonal communication in line with Swachh

Bharat Mission-Urban and Swachh Survekshan 2025 -26 and latest requirements.

Bulk Waste Generator (BWG) Support & On-site Waste Processing

 Support the Urban Local Body (ULB) in monitoring of on-site waste processing by Bulk

Waste Generators (BWGs), as per Swachh Survekshan 2025 -26 Toolkit and SBM-U

 Promote and support BWG compliance activities, including segregation at source, on-site

processing of wet waste, and scientific handling of dry and domestic hazardous waste.

 Conduct IEC and BCC activities for awareness and adoption of on-site waste processing

among BWGs across Ahmedabad, including residential complexes, commercial

establishments, institutions, hotels, hospitals, and other notified BWGs.

 Facilitate coordination between BWGs and ULB officials for improved reporting, compliance,

and performance assessment under Swachh Survekshan 2025-26.

RRR (Reduce, Reuse, Recycle) Collection & Awareness Activities

 Conduct RRR Collection and Distribution Drives in commercial areas, residential areas, and

public places, as prescribed under SBM-Urban and Swachh Survekshan 2025 -26 Toolkit.

 Activities of RRR awareness through campaigns across the city to promote reduction of

waste generation, reuse of usable items, and recycling through authorized channels.

 Undertake IEC activities to encourage citizen participation in RRR initiatives, aligned with the

objectives of circular economy under SBM-Urban.

RRR Centres (Zone-wise)

 Support the Urban Local Body (ULB) in operation, promotion, and IEC activities for zone-

wise RRR Centres, as envisaged under Swachh Bharat Mission–Urban and Swachh

Survekshan 2025 -26 Toolkit.

 Conduct awareness and mobilisation activities to encourage citizens, RWAs, institutions, and

commercial establishments to deposit reusable items at designated RRR Centres.

 Assist in documentation, visibility and citizen outreach related to RRR Centre activities,

including collection, redistribution, and participation for Swachh Survekshan 2025-26

E Tender 08/2025-26 for selection of IEC Agency Page

 Support the ULB in record keeping and maintenance of data related to RRR Centres,

including quantity of material collected, category-wise segregation, frequency of collection

and distribution details, as required under Swachh Survekshan 2025 – 26 and latest.

IT based monitoring of IEC activities

 Area wise monitoring of IEC activity schedule including categorization of activities.

 Capture status and progress of planned activities as per schedule along with geotagged

 Digital registers for collecting citizen feedback.

 Dashboard and Reports for monitoring of overall progress

 Application for monitoring Onsite wet waste processing units such as home composting, pit

composting, etc.

 Design, development, testing, deployment, and maintenance of a mobile application for

Android and iOS platforms and a responsive web portal for Swachh Learning Path. The

solution shall provide facilities for secure user registration and authentication, upload and

moderation of photographs and videos, and interactive digital engagement to promote

participation in the Swachh Drive. The system shall include a user dashboard, gamification

and engagement features, and provisions for publishing announcements and declaration of

winners, along with a centralized administrative panel for content management, analytics,

and overall system administration.

Proposed Activities:

Sr. Component Unit Activity Sub Activity Number of Activity

1 IEC & BCC HH Household/Reside Sensitize household Members All HH / Societies

Activities on ntial Premises in on SWM, Support to Improve etc. of Wards

Segregation and the Circle are Segregation at HH level

transportation covered for Promote best practices of SWM

of solid waste project and Collect necessary

data/information Required for

Educate the waste segregation All Wards

activities in Each ward, ensure

proper operations of the same

and share the gaps with

Ahmedabad Municipal

Corporation on daily basis.

Planning & support for All Wards

Awareness Rally for awareness (Minimum 4 rallies

Generation on SWM and SBM per zone per year)

Nukkad Natak/Prabhat Pheri (2 performances

for awareness Generation on per zone per year)

Commercial Areas/ To visit in each commercial All Shops/

Markets/ area/Markets/Institution/Sho Commercial unit of

Institutions / ps to create Awareness on the wards

E Tender 08/2025-26 for selection of IEC Agency Page

Shops in the city SWM, promote best Practices

are covered by of SWM and collect Necessary

door-to-door data/information required for

Collection of project.

waste Educate the waste (100% markets &

segregation, collection and institutions

each commercial transport covered annually)

activity in area/ Markets/

Institution/ Shop Ensure

proper operations of the same

and share the gaps on daily

basis with Ahmedabad

Municipal Corporation.

shops/mall/market on Swachh (100% vegetable &

Behaviors of consumers and meat markets

employees. assessed)

Data Management of street

vendors and Their orientation

on SWM and provide hand

holding support to them. Rally

in commercial areas. Need

assessment and gap analysis

of vegetable and meet

markets and plan Awareness

activity according to the

Awareness at Spread awareness activities (Minimum 4 rallies

public, with mascots, cartons, per zone per year)

2 commercial & dummies & models etc. to

residentialareas make the project success

Awareness Waste Conduct awareness for Bulk (100% notified

3 for Bulk management waste generation sites. BWGs covered

Waste at BWG sites annually; At least

Generators 70% adopting on-

site management)

Awareness on Create awareness among Across the city.

Construction citizens on disposal and

and Demolition reutilization of Construction &

Waste Demolition waste.

Management One to one communication

Builders/contractor/House

owner regarding C&D waste

management process.

Ahmedabad Municipal

Corporation on improper

E Tender 08/2025-26 for selection of IEC Agency Page

disposal of C&D Waste in the

Identification and listing out of

C&D waste Disposal site in the

Citizen Inform the community about 100%+ HHs /

Grievance Grievance Redressed and Societies aware of

Redressed and Feedback System of the grievance system

5 Feedback Ahmedabad Municipal

System Corporation regarding SBM

Promote Swachhta app Support ULB to

downloading in all HH level or Maintain Minimum

equivalent grievance redressal Swachhta App

platform and do the download target as

Redressed System

demonstration in community per toolkit SS 2025-

of the same. 26 and latest

View of citizen feedback and

provide it to the Ahmedabad

Municipal Corporation for

further action in a structured

Awareness on Awareness generation among 100% water bodies

6 cleaning of nearby resident/commercial covered annually

water bodies unit for cleanliness.

7 Waste Awareness Generation among

education community on 3R campaigns/Yearly

Visible Identify and mapping of the 50+ projects

beatification in area/sites where implemented

8 the city beautification can be done Yearly (Identify and

and facilitate the mapping of the

beautification work. To area/sites where

motivate commercial unit for beautification can

visible beautification in front be done & provide

of unit design for the

Awareness to Community sensitization 100% GVPs /CTUs

Make litter free activities at GVP / CTUs covered with

city sites awareness activity

as per SBM-U MIS

Special Engaging 1.Planning and 12 thematic

Thematic communities and Implementation of all drives/year (at least

cleanliness key stake holders Thematic drive, theme details 1 per zone per

10 drive in every in the cleanup of will be provided in details by drive)

month the city Ahmedabad Municipal

E Tender 08/2025-26 for selection of IEC Agency Page

2.Conduct Nukkad Natak on

thematic subjects

documentation of Thematic

Documentation Process documentation of the

100% daily reports

activities submitted (30/30

Monthly Progress Reports cum Monthly digitized

action taken reports records; Annual

Documentation of Best Time to Time

practices, case study and Documentation for

stories. best practices .like

11 community wet

waste processing,

home composting,

ground level, RRR

Photo documentation of the Minimum

activities, Provide photos of posts/month on

event contents for social official social handles

IT based Digital monitoring Digital monitoring

12 monitoring of and tracking of IEC and tracking of IEC

IEC activities and BCC activities and BCC activities

Staff Deployment:

i. The Bidder shall deploy the minimum number of office-level personnel for a contract period

of 12 months, as detailed below:

o Project Head: 01 Nos.

o Project Supervisors (Zone Level): 07 Nos.

o MIS and Documentation officers: 02 Nos.

o Project Assistant for IEC & BCC Activities: 07 Nos.

ii. In addition to the above, the Bidder shall deploy sufficient number of staff to carry out

daily, monthly, and yearly activities as specified in the “Proposed Activities” table.

Penalty Framework

E Tender 08/2025-26 for selection of IEC Agency Page

i. In case of non-deployment of office-level staff, the following penalties shall be deducted

from the monthly bill:

o Project Head: Rs. 1,00,000/- per Month

o Project Supervisors (Zone Level): Rs. 50,000/- per Month (per person)

o MIS and Documentation officers: Rs. 50,000/- per Month

o Project Assistant for IEC & BCC Activities: Rs. 50,000/- per Month (per person)

ii. Penalties for non-deployment of required manpower and/or non-performance or partial

performance of daily, monthly, or yearly activities shall be levied on a pro-rata basis, as

determined by the Ahmedabad Municipal Corporation, and shall be deducted from the

corresponding monthly payment.

 Municipal Corporation will provide:

o Provide identity cards, uniforms, and printing materials of Ahmedabad Municipal

o Provide local support in implementing IEC & BCC in zones for segregation of waste

o Provide necessary awareness material like Pamphlets, Hoardings, flakes etc.

 Awareness and Information Campaigns

An important step to motivate and engage the public is via continuous public awareness

campaigns based on a public IEC strategy. Activities include promotion of the slogans,

Awareness campaigns include advertisement on publicity boards, on local radio channels and in

local newspapers, as well as workshops, exhibitions, lectures, and street plays. The agency will

plan and design the IEC activity in consultation.

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

Section V – Fraud and Corrupt Practices

5.1. The Bidders and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding Process and subsequent to the issue of the LOA

and during the subsistence of the Concession Agreement. Notwithstanding anything to the

contrary contained herein, or in the LOA or the Concession Agreement, the Authority may

reject a Bid, withdraw the LOA, or terminate the Concession Agreement, as the case may be,

without being liable in any manner whatsoever to the Bidder or Concessionaire, as the case

may be, if it determines that the Bidder or Concessionaire, as the case may be, has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice in the Bidding Process. In such an event,

the Authority shall be entitled to forfeit and appropriate the Bid Security or Performance

Security, as the case may be, as Damages, without prejudice to any other right or remedy that

may be available to the Authority under the Bidding Documents and/ or the Concession

Agreement, or otherwise.

5.2. Without prejudice to the rights of the Authority under Clause 5.1 hereinabove and the rights

and remedies which the Authority may have under the LOA or the Concession Agreement, or

otherwise if a Bidder or Concessionaire, as the case may be, is found by the Authority to have

directly or indirectly or through an agent, engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice during the

Bidding Process, or after the issue of the LOA or the execution of the Concession Agreement,

such Bidder or Concessionaire shall not be eligible to participate in any tender or E TENDER

issued by the Authority during a period of 2 (two) years from the date such Bidder or

Concessionaire, as the case may be, is found by the Authority to have directly or indirectly or

through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practices, as the case may be.

5.3. For the purposes of this Clause 5.3, the following terms shall have the meaning hereinafter

respectively assigned to them:

(a) “Corrupt Practice” means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected with

E Tender 08/2025-26 for selection of IEC Agency Page

the Bidding Process (for avoidance of doubt, offering of employment to or employing

or engaging in any manner whatsoever, directly or indirectly, any official of the

Authority who is or has been associated in any manner, directly or indirectly, with the

Bidding Process or the LOA or has dealt with matters concerning the Concession

Agreement or arising therefrom, before or after the execution thereof, at any time

prior to the expiry of one year from the date such official resigns or retires from or

otherwise ceases to be in the service of the Authority, shall be deemed to constitute

influencing the actions of a person connected with the Bidding Process); or (ii) save and

except as permitted under the Clause 5.2 of this E TENDER, engaging in any manner

whatsoever, whether during the Bidding Process or after the issue of the LOA or after

the execution of the Concession Agreement, as the case may be, any person in respect

of any matter relating to the Project or the LOA or the Concession Agreement, who at

any time has been or is a legal, financial or technical adviser of the Authority in relation

to any matter concerning the Project;

(b) “Fraudulent Practice” means a misrepresentation or omission of facts or suppression of

facts or disclosure of incomplete facts, in order to influence the Bidding Process;

(c) “Coercive Practice” means impairing or harming, or threatening to impair or harm,

directly or indirectly, any person or property to influence any person’s participation or

action in the Bidding Process;

(d) “Undesirable Practice” means (i) establishing contact with any person connected with

or employed or engaged by the Authority with the objective of canvassing, lobbying or

in any manner influencing or attempting to influence the Bidding Process; or (ii) having

a Conflict of Interest; and

(e) “Restrictive Practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and

fair competition in the Bidding Process.

Deputy Municipal Commissioner

E Tender 08/2025-26 for selection of IEC Agency Page

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

Section VI – General Conditions of Contract

Contract Documents

Subject to the order of precedence set forth in the Agreement, all documents forming the Contract (and

all parts thereof) are intended to be correlative, complementary, and mutually explanatory.

Corrupt Practices

The Corporation/Council’s Anticorruption Policy requires that bidders, agencies, and contractors under

Corporation/Council contacts, observe the highest standard of ethics during the procurement and

execution of such contracts. In pursuance of the policy, the Corporation/Council:

(a) Defines, for the purposes of this provision, the terms set forth below as follows:

"Corrupt practice,” means the offering, giving receiving, or soliciting, directly or indirectly, of

anything of value to influence the action of any party in the procurement process or the

execution of a contract;

"Fraudulent practice” means a misrepresentation or omission of facts in order to influence a

procurement process or the execution of a contract;

“Collusive practices" means a scheme or arrangement between two or more bidders, with or

without the knowledge of the Borrowers, designed to influence the action of any party in a

procurement process or the execution of a contract;

"Coercive Practices" means harming or threatening to harm, directly or indirectly, persons,

or their property to influence their participation in a procurement process, or affect the

execution of a contract.

(b) Will reject a proposal for award if it determines that the bidder recommended forward has,

directly or through an agent, engaged in corrupt, fraudulent, collusive, or coercive practices in

competing for the Contract; and

(c) Will sanction a party or its successor, including declaring ineligible, either indefinitely or for

stated period of time to participate in Corporation/Council tender activities if it at any time

determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent,

E Tender 08/2025-26 for selection of IEC Agency Page

collusive, or coercive practices in competing for, or in executing, a Corporation/Council contract.

The Contract as well as all correspondence and documents relating to the Contract exchanged by the

Agency and Corporation/Council, shall be written in English or Hindi language. Supporting documents

and printed literature that are part of the Contract may be in another language provided they are

accompanied by an accurate translation of the relevant passages in English or Hindi language, in which

case, for purposes of interpretation of the Contract, this translation shall govern.

Any Notice given by one party to the other pursuant to the Contract shall be in writing. The term "in

writing" means communicated in written form with proof of receipt.

A Notice shall be effective when delivered or on the Notice's effective date, whichever is later.

All legal matters shall be subject to the exclusive jurisdiction of the courts at Ahmedabad, Gujarat.

Prices charged agency for services and the Related Services performed under the Contract shall not vary

from the prices quoted by the agency in its bid.

Terms of Payment

The Agency's request for payment shall be made to Corporation in writing, accompanied by invoices

describing, as appropriate, the services delivered and Related Services performed, and by the

documents submitted pursuant upon fulfilment of all the obligations stipulated in the Contract. Report

formats shall be finalize in consultation and approval of Corporation and are to be submitted with

Payments shall be made on monthly basis promptly by Corporation, no later than sixty (60) days

after submission of an invoice or request for payment by the agency, and Corporation has accepted

E Tender 08/2025-26 for selection of IEC Agency Page

Taxes and Duties

For services supplied, the Agency shall be entirely responsible for all taxes, duties, license fees, etc.,

levied by Corporation/Council/GoI/State Govt incurred until delivery of the contracted services to

Corporation/Council. Agency shall follow all labour laws and shall submit PF& ESIC receipts along with

Corporation/Council and the Agency shall keep confidential and shall not, without the written consent

of the other party hereto, divulge to any third party any documents, data, or other information

furnished directly or indirectly by the other party hereto in connection with the Contract, whether such

information has been furnished prior to, during or following completion or termination of the Contract.

Joint Venture (JV)

Joint Venture is allowed for the participation of bid process.

The agency shall insure all his employees. Ahmedabad Municipal Corporation shall not bear the cost of

insurance of the agency manpower nor be the party of any claims.

Limitation of Liability

Except in cases of gross negligence or wilful misconduct:

(a) Neither party shall be liable to the other party for any indirect or consequential loss or damage,

loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion

shall not apply to any obligation of the Agency to pay liquidated damages to Corporation.

i. If the Agency fails to deliver any or all of the Services within the period specified in the

Contract, or within any extension thereof granted by Ahmedabad Municipal

ii. If the Agency fails to perform any other obligation under the Contract.

The Agency shall not be liable for forfeiture of its Performance Security, liquidated damages, or

termination for default if and to the extent that it's delay in performance or other failure to perform its

E Tender 08/2025-26 for selection of IEC Agency Page

obligations under the Contract is the result of an event of Force Majeure.

Termination for Default

(a) Corporation, without prejudice to any other remedy for breach of Contract, by Notice of default

sent to the Agency, may terminate the Contract in whole or in part:

(i) If the Agency fails to deliver any or all of the Services within the period specified in the

Contract, or within any extension thereof granted by Corporation.

(ii) If the Agency fails to perform any other obligation under the Contract.

(b) In the event corporation terminates the Contract in whole or in part, Corporation may procure,

upon such terms and in such manner as it deems appropriate, Services or Related Services

similar to those undelivered or not performed, and the Agency shall be liable to Corporation for

any additional costs for such similar Services or Related Services.

(c) If the Agency, in the judgment of Corporation has engaged in corrupt or fraudulent practices, in

competing for or in executing the Contract.

(d) Any document, information, data or statement submitted by the Agency in its Proposals, based

on which the Agency was considered eligible or successful, is found to be false, incorrect or

(e) The Agency submits to the Authority a statement which has a material effect on the rights,

obligations or interests of the Authority and which the Agency knows to be false;

(f) The Authority, in its sole discretion and for any reason whatsoever, decides to terminate this

Suspension of Agreement

The Authority may, by written notice of suspension to the Agency, suspend all payments to the Agency

hereunder if the Agency shall be in breach of this Agreement or shall fail to perform any of its

obligations under this Agreement, including the carrying out of the Services; provided that such notice

of suspension (i) shall specify the nature of the breach or failure, and (ii) shall provide an opportunity to

the Agency to remedy such breach or failure within a period not exceeding 15 (Fifteen) days after

E Tender 08/2025-26 for selection of IEC Agency Page

receipt by the Agency of such notice of suspension.

Termination for Convenience

Corporation may terminate the Contract, in whole or in part, at any time for its convenience. The

Authority may, by not less than 15 (fifteen) days’ written notice of termination to the Agency, such

notice to be given after the occurrence of any of the events specified in this E TENDER terminate this

Dispute Resolution System

No dispute can be raised except before the additional commissioner Corporation in writing giving full

description and grounds of dispute. It is clarified that merely recording protest while accepting

measurement and /or payment shall not be taken as a raising a dispute.

No issue of dispute can be raised after 45 days of its occurrence. Any dispute raised after expiry of

days of its first occurrence shall not be entertained and Corporation shall not be liable for claims arising

out of such disputes.

The competent authority shall decide the matter within 45 days.

Appeal against the order of the competent authority can be preferred within 30 days to the appellate

authority i.e. the Commissioner, Corporation/Council in the contract data. The appellate authority shall

decide the dispute within 45 days.

The contractor shall have to continue execution of the works with due diligence notwithstanding

pendency of a dispute before any authority or forum.

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

E Tender 08/2025-26 for selection of IEC Agency Page

Annexure – 1 Cover Letter

(THIS FORM OF TENDER MUST BE COMPLETED AND RETURNED BY ALL TENDERERS)

The Commissioner,

Ahmedabad Municipal Corporation

Dear Sir or Madam,

We, the undersigned, “Selection of Agency for Creating Awareness through IEC & BCC activities, SBM

Thematic Drives related to Solid Waste Management for Ahmedabad City as per AMC tender scope of

work, terms - conditions under Swachh Bharat Abhiyan”.

In accordance with your Request for Proposal dated _______________ and our Proposal. We are hereby

submitting our Proposal, which includes this qualification documents Proposal and a Financial Proposal

submitted online.

We hereby declare that we have examined the E TENDER documentation and offer to provide the

supplies in accordance with the E TENDER.

We undertake to deliver the services in accordance with the terms & conditions of and specifications of

We acknowledge that all costs and expenses incurred by us in producing and submitting this offer will be

borne by us in full.

We undertake to treat the details of this offer as private and confidential. We acknowledge that no part

of these documents may be transmitted by us to a third party

We hereby declare that all the information and statements made in this Proposal are true and accept

that any misleading information contained in it may lead to our disqualification.

We acknowledge that you are not obliged to accept the lowest or any offer and that this contract award

procedure may be cancelled by you.

Yours Faithfully,

Authorized Signature (In Full and Initials):

Name and Title of Signatory:

E Tender 08/2025-26 for selection of IEC Agency Page

Annexure – 2 Power of Attorney for Signing of Bid

Know all men by these presents, We, (name of the firm and address of the registered office) do hereby

irrevocably constitute, nominate, appoint and authorise Mr. / Ms (Name), son/daughter/wife

of______________________ and presently residing at ________________, who is presently employed

with us / the Lead Member of our Consortium and holding the position of _____________, as our true

and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all

such acts, deeds and things as are necessary or required in connection with or incidental to submission

of our bid for the _______________ Project proposed or being developed by the (the “Ahmedabad

Municipal Corporation”) including but not limited to signing and submission of all applications, bids and

other documents and writings, participate in bidders' and other conferences and providing information /

responses to the Authority, representing us in all matters before the Authority, signing and execution of

all contracts and undertakings consequent to acceptance of our bid, and generally dealing with the

Ahmedabad Municipal Corporation in all matters in connection with or relating to or arising out of our

bid for the said Project and/or upon award thereof to us and/or till the entering into of the Agreement

with the Ahmedabad Municipal Corporation.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things

done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by

this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the

powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, …………………………., THE ABOVE-NAMED PRINCIPAL HAVE EXECUTED THIS

POWER OF ATTORNEY ON THIS ……………………… DAY OF, 20__

(Signature, name, designation and address)

Witness: Office seal

E Tender 08/2025-26 for selection of IEC Agency Page

Annexure – 3 Financial Bid(Online only)

Name of work “Selection of Agency for Creating Awareness through IEC & BCC activities, SBM

Thematic Drives related to Solid Waste Management for Ahmedabad City as per AMC tender scope of

work, terms - conditions under Swachh Bharat Abhiyan”.

Sr. Project Title (Monthly Lumpsum (Monthly Lumpsum

No Amount) In Rupees Amount) In Rupees in

“Selection of Agency for Creating Awareness

through IEC & BCC activities, SBM Thematic

Drives related to Solid Waste Management

for Ahmedabad City as per AMC tender

scope of work, terms - conditions under

Swachh Bharat Abhiyan”.

1. Amount quoted the bidder shall be inclusive of all taxes applicable for the project

2. The contract total amount will be arrived by multiplying the amount quoted by the successful

2. The contract total amount will be arrived by multiplying the amount quoted by the successful

bidder by the no of contract months.

The monthly bill submitted by the Bidder shall be supported by the following mandatory documents:

1. Activity Performance Records, including geo-tagged photographs and videos, clearly indicating

date, time, and location of execution.

2. Dully Vetted Report from concerned Zonal Office Department, confirming satisfactory execution

3. Statement of Daily, Monthly, and Yearly Activity Performance supported with geo-tagged

photographs, videos, and other relevant evidences.

4. Attendance Sheets of Deployed Personnel, duly signed by the authorized representative and

counter-verified by the concerned AMC official, wherever applicable.

(Signature, name, designation and address)

Witness: Office seal

E Tender 08/2025-26 for selection of IEC Agency Page

Annexure – 4 Affidavit

(See clause 3 of Section 1 -NIT)

|| AFFIDAVIT ||

(To be contained in Envelope A)

(On Non-Judicial Stamp of Rs. 300)

the firm/company/NGO) and competent for submission of the affidavit on behalf of M/s

____________________ (contractor) do solemnly affirm an oath and state that:

I/We am/are fully satisfied for the correctness of the certificates/records submitted in support of the

following information in bid documents which are being submitted in response to notice inviting e-

tender No._______________ for _________________ (name of work) dated ___________issued by the

(name of the department).

I/we am/are fully responsible for the correctness of following self-certified information/ documents and

1. That the self-certified information given in the bid document is fully true and authentic.

a. Term deposit receipt deposited as earnest money, demand draft for cost of bid document

and other relevant documents provided by the Bank are authentic.

b. Information regarding financial qualification and annual turnover is correct.

c. Information regarding various technical qualifications is correct.

3. No close relative of the undersigned and our firm/ company is working in the department.

Following close relatives are working in the department:

Signature with Seal of the Deponent (Bidder)

I/We, ______________________________ above deponent do hereby certify that the facts mentioned

in above paras 1 to 4 are correct to the best of my knowledge and belief.

Verified today______________ (Dated) at ____________ (Place).

Signature with Seal of the Deponent (Bidder)

Note: Affidavit duly notarized in original shall reach at least one calendar day before opening of the bid.

E Tender 08/2025-26 for selection of IEC Agency Page

Annexure – 5 General Information

All individual firms are requested to complete the information in this form. Individual information

should be provided for all owners, directors or applicants that are partnerships public / Pvt. Ltd. or

individually owned firms.

Particulars Details

Valid Registration of bidder in appropriate class Registration No. _ _

1. through Centralized Registration of Government of Date (Scanned copy of

Gujarat Registration to be uploaded)

Name of Organization/ Individual/ Proprietary

2. Firm/ Partnership Firm

Entity of Organization Individual/ Proprietary Firm/

Partnership Firm (Registered under Partnership

3. Act)/ Limited Company (Registered under the

Companies Act 1956)/ Corporation/ Joint Venture

4. Address of Communication

5. Telephone Number with STD Code

6. Fax Number with STD Code

7. Mobile Number

8. E-mail Address for all communications

Details of Authorized Representative

10. Designation

11. Postal Address

12. Telephone Number with STD Code

13. Fax Number with STD Code

14. Mobile Number

15. E-mail Address

Note: In case of partnership firm and limited company certified copy of partnership deed/ Articles of

Association and Memorandum of Association along with registration certificate of the company shall have to

Signature of Bidder with Seal

E Tender 08/2025-26 for selection of IEC Agency Page

E Tender 08/2025-26 for selection of IEC Agency Page

E Tender 08/2025-26 for selection of IEC Agency Page

E Tender 08/2025-26 for selection of IEC Agency Page