Tender for maintenance of transformer center on ARC basis work under various scheme at Ramnagar Sub Division under Rander Division.and if required work to be carried out at all scheme for Other sub division under Rander Division

Name of work: Work of maintenance of Distribution transformer at Ramnagar subdivision under Rander division

office and if required work to be carried out in other scheme and other sub division under Rander Division DGVCL,

Tenders are invited for ARC for TC MAINTENANCE at Ramnagar Sub Division under Rander Division Office, DGVCL,

Surat are invited From GST Registered firm who satisfy eligibility criteria specified in tender document. Tender document is

available Online at www.tender.nprocure.com (For view, download and on line submission).

Sr. Name of Work Estimated Time Tender E.M.D.

No. Cost Rs. Limit Fee Rs. Rs.

RND- Work for TC

a t R a m n a g a r sub

division under Rander 1000+

division office and if 12 (GST @ 18.00%)

required work to be months (Non-

carried out in other refundable)=1180.00

scheme and other sub

division under Rander

Division DGVCL, Surat

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self Attested copies of original- as specified

in tender document) documents in online electronic forms (e-tendering) in scheduled time with bid and physical documents

2. Bidders have to upload their tender/s documents in online electronic forms (e-tendering) http://tender.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained legible and should not be password

4. Validity of tender: 180 days from the date of opening of Technical Bid.

5. Payment of tender fee & E.M.D up to Rs.10000/- to pay in Cash & Scanned copy of cash receipt shall have to be

uploaded with the bid in online.

6. Payment of tender fee & E.M.D through online only, the scanned copy of original document shall have to be uploaded with

7. Bank Details:

Name of Bank: Bank of Baroda

Account Number:

Branch Name: Navyug College Branch, Surat

Type of Account: Non Operative

IFSC Code: BARB0RANSUR

EXECUTIVE ENGINEER. (O&M),

DGVCL, RANDER DIVISION.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

NOTICE INVITING ONLINE TENDER

Details about Tender:

Department Name Automatic System Generated

Circle/Division Automatic System Generated

Online Tender Notice No.

Work for TC Maintenance a t Ramnagar sub

division under Rander division office and if required

work to be carried out in other scheme and other sub

division under Rander Division DGVCL, Surat

Estimated Contract Value (INR) Rs. 20,00,000/-

12 Months from the date of Commencement Given

Period Of Completion(in Months)

Mode of Tender Open

Tender Currency Type Single

Tender Currency Settings -----------

Joint Venture Not Applicable

Rebate Not Applicable

Sector Category Power and Energy

Form Of Contract Works

Product Category Electrical Works – Others

Amount Details:-

Bid Document Fee : Rs.1000/- +18% GST = 1180/-

Bid Document Fee Payable To : DGVCL Payable @ Surat

Bid Security/EMD (INR) : Rs .20,000/-

Bid Security/EMD In Favour Of : DGVCL Payable @ Surat

Other Details:-

Bid Document Downloading Start

Automatic System Generated

Bid Document Downloading End

Pre Bid Meeting (If require) No meeting

Last Date & Time for Receipt of

Bid Validity Period 180 Days

Date of Opening of Technical Bid: 04.06.2026 ; 11:00 am ( if possible )

Date of Opening of Price Bid: 05.06.2026 ; 11:00 am ( if possible )

Officer Inviting Bids : Executive engineer (O&M), Rander division office

Bid Opening Authority : Executive engineer (O&M), Rander division office

RANDER DIVISION ,Plot no:-37, T.P-32, L.P.Savani

Address : Road, Behind Jalaram Temple, Nr.Saurabh Police

Chowki, Adajan Surat-395009

Contact Details :

EXECUTIVE ENGINEER. (O&M),

DGVCL, RANDER DIVISION.

The right to reject/accept and or split up of tender is reserved by the undersigned without giving any reason thereof.

No tender should be accepted/opened in any case after due date of time and receipt of tender.

Any dispute is subject to Surat jurisdiction only.

Note: As per the requirement of DGVCL and directive of EIC the Contractor shall do the work anywhere in Rander division

without any additional burden or cost.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

Qualification Criteria

1. The bidder has to pay Tender fee.

2. The bidder has to pay EMD.

3. Contractor should produce evidence of experience of having successfully completed similar works during the last Seven

years ending last day of month previous to the one in which applications are invited should be either of the following in Govt.,

/Semi Govt., along with certified copies of documentary evidence, preferably photo copy of orders secured from

DGVCL/MGVCL/UGVCL/PGVCL/GSECL/GETCO/GUVNL/Central/State Government/Semi-Government and satisfactory

completion certificate from respective department thereof:-

a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.

The DGVCL may verify the above certificates / documents from respective department, if necessary.

4. Bidder must have following documents

PF registration certificate.

ESI registration certificate

5. Duly signed tender document.

Above mentioned documents needs to be submitted along with the tender documents compulsory.

TENDER SPECIFICATIONS

Tender for Work of maintenance of distribution transformer at Ramnagar sub division under Rander division. And if it is

required work to be carried out in other Scheme & other Sub Division under Rander Division.

Tender Notice No. RND-

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

INVITATION OF TENDER & INSTRUCTIONS TO THE BIDDERS

Sub: Work of maintenance of distribution transformer at Ramnagar sub-division under Rander division. And if it is required

work to be carried out in other Scheme & other Sub-Division under Rander Division.

1. Tenders for the said works are invited in accordance with the following:

a) Section-A-This letter regarding invitation to tender and instructions to Bidder.

b) Section-B Technical specifications and scope of work as per attached.

c) Section-C-Cost of equipment and other charges as per schedules B. (-C)

d) Section-D-Sp. Conditions.

e) Section E- General Terms & condition of contracts applicable to work contract.

Section-G-1& Section-G-2

f) Section-F- Terms and conditions regarding Labour laws and other related matters attached. (Applicable for

erection/works to be carried out at site).

g) Conditions mentioned in This Invitation of Tender & Instructions to the Bidders shall over ride similar conditions

mentioned in the “General terms and conditions of contracts enclosed as Section-E. If you are in a position to quote,

your tender should be submitted to this office on or before due date.

h) In this offer the word “DGVCL” means DGVCL, Surat having its corporate Office at Nana Varachha Road, Kapodra,

Surat .Printed terms & conditions of the Bidder will not be considered as forming part of the tender.

j) Bidder must indicate the official designation and authority of the individual signing the tender.

The Bidder shall submit their P.F. code no. allotted to them by Regional P.F. Commissioner and copy of challans

through which PF deposit in provident office. Failure to do so is likely to result in the offer being ignored.

2. IMPORTANT DATES:

The time and last date of submission of tender and date of opening Technical bids are as under:

1. Time and last date of submission bids: At 18.00 hours on 03.06.2026

2. Time and date of opening of technical bids: At 11.00 hours on 04.06.2026

The tender will be opened on the date and time specified as above in office of the Ex. Engineer (O&M), DGVCL,

Rander Division, Surat in presence of the authorized representatives of the Bidder, who wish to remain present at the

time of bid opening.

3. INFORMATION ON ENVELOPES:

All documents regarding tender (technical bid) must upload with duly stamp and sign with tender not

required physically.

PRICE BID TO BE SUBMITTED ONLY AS PER SCHEDULE – B- The “Price bid” must on line only not send in

cover. (% based)

4. EARNEST MONEY DEPOSIT:

Bidder shall make payment of EMD of Rs 20000/- (Rupees: - Twenty Thousand Rupees Only) in the form of online

drawn on in favour of “Dakshin Gujarat Vij Co. Ltd. “ EMD shall not be accepted in the form of Bank guarantee.

The EMD shall be forfeited by the DGVCL upon failure of the Bidder to hold his offer open in accordance with the

terms of this invitation to tender.

The EMD will be released in accordance with the following conditions.

a) In the case of the successful Bidder, the EMD will be refunded after the Bidder has furnished fully security deposit in

accordance with clause 10 below.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

b) In the case of unsuccessful Bidder, the EMD will be refunded after the execution of a contract with the successful

Bidder or “after the validity of his” tender expires, whichever is earlier.

If the successful Bidder withdraws his tender within the validity date or fails to give the required security deposit within

the time specified in General Terms and Conditions, he shall be liable for any difference by which the cost of procuring

the supplies/works exceeds the amount of his tender and the EMD shall be adjusted towards off-setting such

difference. Firms being SSI and registered with NSIC are exempted from payment of EMD against submission of

validity certificate.

5 SECURITY DEPOSIT:

A1- Successful Bidder shall pay security deposit equivalent to 5% of the order value within a week from the date of

issue of letter of Intent. The Security Deposit shall be paid by crossed demand draft drawn on in favour of “Dakshin

Gujarat Vij Company limited. This security deposit will be valid till work completed satisfactorily and final bill is paid.

A2- This Security Deposit is for the due performance of contract and the same is liable to be forfeited by the DGVCL in

event of non-fulfillment of the terms & conditions of this contract by the contractor.

A3- Refund of S.D. will only be made on return of the original money receipt given by the DGVCL or in case of loss

of the receipt the contractor shall furnish an indemnity Bond duly stamped under the Bombay stamps act.

6.1 The Bidder shall quote firm(% Rates) prices only. The prices quoted will not be subject to any escalation till

completion of work except of statutory variation in excise duty and sales tax.

The tender shall remain open for acceptance for a period of 180 Days from the date of price bid opening. The

DGVCL will intimate the date and time for opening of price bids, after receipt and scrutiny of Technical bids.

Any further extension of validity, if and when requested, shall be given without changing prices, terms and

conditions. Also the validity of EMD shall be extended accordingly.

The Bidder shall have to furnish attested copy of Registration Certificate issued by GST Deptt. Mentioning GST Tax

Registration No. and the same is to be shown in each invoice.

7.1 INCOME TAX:

Deduction of Income Tax from the bill shall be made as per Income Tax Rules prevalent at the time of payment

8. PENALTY FOR DELAYS:

The delivery, erection and commissioning periods (as applicable) shall be guaranteed under penalty clause mentioned

Any delay that may take place in erection and commissioning activities beyond contractual cut of date shall be subject

to penalty at the rate of 1/2% of the contract value (of delayed materials/works) per month or part thereof subject to

a maximum of 10% of the total contract value.

INSURANCE ERECTION AT SITE:

This is entirely in the scope of the Bidder; the bidder will have to make their own arrangements for insuring the all

materials and equipment’s possessed by him and also for Laborers etc. The DGVCL will not be responsible for any

loss or damage either to Bidder’s personnel or to the equipment/materials.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

10. PRINTED TERMS & CONDITIONS WILL NOT BE CONSIDERED:

Printed terms & conditions of the Bidder will not be considered as forming part of the tender.

11. DESIGNATION & AUTHORITY OF THE PERSONS SIGNING THE TENDER:

Bidder must indicate the official designation and the authority of the individual signing the tender.

BIDDERS TO ENSURE RECEIPT OF THE OFFERS BY EXECUTIVE ENGINEER (O & M), DAKSHIN GUJARAT

VIJ COMPANY LTD, RANDER DIVISION OFFICE.

Bidder is responsible for ensuring that their tenders are actually received in time and the place mentioned above.

12. CANVASSING NOT PERMITTED:

Bidder should not canvass their offer personally or otherwise by approaching to any Officers of the DGVCL. If any

Bidder wants to make any representation regarding his offer, he should write to undersigned, but personal oral

representation is not permitted.

In spite of the above clear instructions, if any Bidder is found to canvass his offer or against his competitor’s offer

through personal approach to officers of the DGVCL, his offer will be rejected without assigning any reason and the

firm may even be blacklisted.

13. CLARIFICATIONS REQUIRED BY BIDDER:

If any Bidder require any information and/or clarification on any point of technical or commercial nature pertaining to

this tender enquiry or on any of the conditions or requirements indicated in the tender documents, the same should be

given in writing in duplicate to the under mentioned authority.

EXECUTIVE ENGINEER (O & M), DAKSHIN GUJARAT VIJ COMPANY LTD, Rander Division.

TIME LIMIT: - The time limit of the tender is One Year. .

14. ARBITRATION CLAUSE:

All questions, disputes or differences what so ever which may at any time rise between the parties to this agreement

touching the agreement or subject matter thereof, arising out of or in relation thereto and whether as to construction or

otherwise shall be referred to the decision of the sole Arbitrator, appointed by the chairman, DGVCL for that purpose,

who shall be a retired High Court Judge or a retired District and sessions Judge and the decision of the said, Arbitrator

shall be final and binding upon the parties. Reference to the Arbitrator shall be governed by the provision of Indian

Arbitration & Conciliation Act, 1996 as amended from time to time and the rules made there under. The arbitration

proceedings shall be conducted at Chief Engineer (O&M), DGVCL, Corporate Office, Surat or at such places as the

sole Arbitrator may determine. The award of sole arbitrator shall be final and binding upon the parties. The arbitrator

shall pass reasoned award.

Above Arbitration Clause to be replaced as under:

New Arbitration Clause (Temporary):-

All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreements

touching the agreement or Subject matter thereof, arising out of or in relation there to and weather as to construction

or otherwise shall be referred to an arbitrator(s), appointed under the provision of The Arbitration Act, 1996 as

amended from time to time and the rules made there under.

Necessary contract agreement shall have to be executed in prescribed format by successful bidder on a stamp paper

of appropriate value of Rs. 300/- at their own cost. The agreement is to be executed for the complete work referring to

this work order and shall be signed by an authorized person of your company with seal of the bidder. For this purpose,

their authorized signatory shall have to visit this office on any working day, as some of the documents have to be

signed in presence of DGVCL’s officials.

16. TERMINATION:

The DGVCL may terminate the contract at any time by giving a written notice of 30 days for any case if your

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

performance as a whole OR part, is found unsatisfactory. Whether terminated for a cause of convenience, payment to

the actual work done and the calculated pro-rata and not to lump sum amount payable under the normal conditions for

the successful completion of the entire work. In addition in case of contract is terminated for convenience and though

no fault of you. You shall be paid also for commitments, which cannot be terminated and paid at the time of

termination. Upon receipt of written notice, you shall attempt to terminate all commitments and otherwise minimize all

To order that the work of the contractor be measured up and to take such part thereof, as shall be unexecuted, out of

his heads and to give it to another contractor to complete, in which case, any expenses, which may be incurred in

excess of the sum, which would have been paid to the original contractor, if the whole work had been executed by him

(as to the amount of which excess expenses the certificate in writing of the Engineer-in-charge shall be final,

conclusive and shall be borne and shall be paid by the original contractors and shall be deducted from any money due

to him by the DGVCL under the contract or otherwise from his security deposit of the proceeds sale thereof or a

sufficient part thereof.

17. FORCE MAJEURE:

Force majeure is herein defined as

1. Any cause which is beyond control of a Seller or The DGVCL as the case may be

2. Natural phenomena including but not limited to weather condition, floods, droughts, earthquakes and epidemics

3. Acts of any Governmental authority domestic or foreign including but not limited to war, declared or undeclared,

priorities, quarantine, embargoes, licensing control or production or distribution restrictions

4. Accidents and disruptions including but not limited to fires, explosions, breakdowns, of essential machinery or

equipment and power shortage

5. Transportation delay due to force majeure or accidents :

6. Strikes, slowdown, lockouts and sabotage

7. Failure or delay in the Seller’s source of supply due to foregoing force majeure causes and

8. Failure to reach agreements as set forth below.

(a) The Seller shall not be liable for delays in performing his obligation resulting directly or indirectly from any

Force Majeure cause as referred to and defined in paragraph (a) above.

(b) The Seller shall within 10 days from the beginning of any such delay notify the DGVCL in writing of the

cause of delay.

(c) The DGVCL shall ascertain the facts and the delivery period shall subject as hereinafter provided, be

extended for a period equal to the time lost by reason of any such cause even though such cause may occur

after the Seller’s performance of his obligation has been delayed for other causes. If such delay lasts for

more than 6 months, the DGVCL and Seller shall immediately consult each other for purpose of agreeing

upon a reasonable basis on which the contractor shall resume production of the unfinished equipment and if

the parties do not agree upon a solution of the problems involved, including adjustment of the price, such

price adjustment being both upwards and downwards depending on the variation in the base indicates of

materials and labour (Provided however if complete dispatch is made within 12 months from the

commencement of delay there shall be no price adjustment) then either party may, by written notice, cancel

that portion of the equipment which is delayed. In the event of cancellation, the parties shall endeavor to

agree on the amount of reasonable and proper cancellation charges, if any, if they fail to reach an

agreement within 90 days after the date of cancellation, either party may refer the matter to arbitration

pursuant to Article 40. All the provisions clause shall apply whether the disruption caused is total or partial

in its effect upon the ability of the Seller to perform.

18. If you are in a position to quote, your tender in quadruplicate should be submitted to this office on or before due date. If

the Bidder wishes, he may familiarize himself with the site conditions by visiting plant / site office.

Any representation at a letter date in this regard shall not be entertained. On production of proof of purchase of the

tender documents, the site officers will permit for site visit.

The DGVCL reserves the right to accept any tender and or to reject any or all tenders without assigning any reason

thereof. No correspondence shall be entertained in this regard.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

Yours faithfully,

Enclosure: As Above.

Executive Engineer (O&M),

D.G.V.C.L., Rander Division.

TECHNICAL SCOPE OF WORK

2. The work entrusted as per the contract should be soundly constructed in accordance with the best practice and

should present a neat appearance when complete. All the works have to be carried out accordingly to the

drawing and specifications and as per the instruction of Engineer-in-charge. There should not be any damage

or injury to material of other’s property during transport or erection.

3. Before commencing erection of items, the contractor will be provided, with the pole

Schedule and lay our map which gives the type of the support number of guys,

Earthing etc. are every one of the location market in the layout map.

3. Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to locate poles at

such points special pre-cautions about foundation will have to be taken and work carried out as per instruction

of Engineer-in-charge.

4. The spans shall be specified in the pole schedule in the minimum spacing between the power conductors and

neutral shall be as shown in approved drawings.

2. SUPPLY OF MATERIALS :-

All materials such as LT cable, transformer Dist. Box, Kit-Kat fuse, fuse elements, breather, insulated conductor,

earthing plate etc. required for erection will be supplied at the Company Stores only. The rates quoted should be

inclusive of transportation to site from the above stores and erection work. The conductors will be supplied in coils or in

drums as per standard packing received from suppliers. The crates should be returned to the stores and stacked at the

directed place.

The earthing device shall be of the pipe /coil / G.I. strip type as indicated in the pole schedule. The work of earthing

must be carried out as per drawing and at the places selected by the field Engineer. Coke or Charcoal powder & salt

will have to be procured by the contractor Erection of earthing should be carried out under the supervision of the

representative of the Engineer-in-charge. No. amount will be paid if the work is not done in accordance with their

instructions. Contractor has to submit photographic evidence with clear visibility of earthing pit, salt coal, GI Strip,

transformation location number in soft copy with file name.

A soft copy of photograph in CD/DVD taken by camera, not than 2 MP (1600 X 1200 pixel) with necessary content and

visibility as above shall be submitted with final bill at the cost of contractor.

Water should be poured in the earth pit.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

The earth resistance of transformer natural & body should be tested by an earth magger & it should be not be more

than 2 Ohms after earthing.

The contractor should measure value of earthing after work carried out and shall submit written work completion in

prescribed format.

Sr.No. Name of Date of T/C location & Before After

feeder execution name earthing earthing

4. GENERAL CONDITION OF CONTRACTOR:-

1. All single pole structures, special strucial; structures & fitting of cross arms, earthing etc. should be carried out

according to standard drawings available or reference in the Company’s Divisional Office.

2. Quantities: - The quantities mentioned in the accompanying schedule are only approximate, Actual quantities may

increase or decrease according to the local conditions. The company reserves the right or revising or deleting any of

the quantities to be erected by during the execution of the contractor and the final quantities actually erected by the

contractor will be calculated and paid for at the rates given in the contractor schedule of rates.

Whenever there is an excess work carried out by a contractor beyond the technically sanctioned amount against the

work order, the approval for the excess quantity of work done should be obtained from the competent authority as

per Company’s rules.

3. Dakshin Gujarat Vij Co. Ltd. Does not bind itself to accept the lowest or any tender.

Closing down and recommencement of works at all stages must be intimated by the contractor to Engineer-in-

charge or Vice-versa in writing with reasons if any failing which their claims for extension of time will not be

4. The work will have to be carried out as per programmed fixed out by the Company and the contractor should employ

proper and competent supervisors who should thoroughly supervise the execution of work by being on present on

the work site throughout.

5. No tools will be supplied except jointing dies by the Company and the Contractor should make his own arrangement

to get adequate quantities of all other tools in order to complete the job within the prescribed period jointing dies will

be supplied free of charge.

6. The contractor shall be responsible for breakage, loss, theft of materials during transit or erection issued to him from

stores till the time, the work is handed over to and taken over by the Company.

7. Starting of work and commenced period: the erection work should be commenced within 7 days from the date

specified in the order issued by the Executive Engineer and should be completed within the prescribed period for

8. Minimum period of Guarantee if during 12 calendar months from the date of handling over charge after completion

of work the erected lines are found defective in any way, the same should be rectified by the Contractor.

9. All the general conditions of contract to the company will be applicable to this order. An agreement is to be sighed in

the prescribed form.

10. R.A. Bills – Bills will be prepared once a month looking to the progress of the work and payment will be as under.

Running bills may be paid on the works carried out after measurements are recorded upto 80 % and on

submission of material account by the contractor.

Final bill for the contract will be paid after completion of work recording measurement and after submission of

materials account by the contractor.

11. No material of the company’s should be left on the lines without supervision.

12. Contractor must get the requisition, three days before he requires the materials on site from the Engineer-in-charge.

13. The payment through R.A. Bill shall be made only to extent of 80% of the total value of the work done. The amount

so withheld will be released on furnishing by the contractor the material account statement of the relative R.A. bill.

14. The contractor after completion of the work shall prepare & tender the final detailed materials account of the

materials received by him from the Company’s stores within one month from the date of completion of work ,if

however the contractor does not tender the material account a Register A.D. Notice will be issued to him, if within

ten days from the date of issue of such notice there is no replay from the contractor, the material account will be

finalized and recoveries made as per the Company’s account which Shall have to be account which shall to be

accepted by the contractor. Disputes if any raised later shall not be entertained.

15. The contractor is bound to complete the work within the specified period for each work, given by the Executive

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

16. The Contractor will remain in force for the period of one year from ______________________________ to

17. Priority of work would be decided by the Executive Engineer and contractor shall carry out the work within the

stipulated period for the order issued by the Executive Engineer.

18. The contractor must have adequate resources and gang of unskilled and skilled persons to under-take the work at

different place.

19. The contractor will be given separate order for each work on the basis of the rate contract order, the date of

commencement and date of completion of work will be stipulated in order which the contractor has to agree

otherwise the penalty will be liable for the completion of work as per Company’s standard condition.

20. The soil may be hard or normal the tender should fill in the rate after seeing the site.

21. The contractor shall be responsible for returning the residual materials after completion of the contract and if he fails

to return the balance material supplied to him by the

22. Company, the cost of the residual materials will be recovered from the contractor at material account plus 15% It is

certified by the contractor that-

1. Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and provision of the ‘’

The Tender and contract for work’’ as applicable and in default thereof to forfeit and pay to the Company

sum of money as become due.

2. The full value of the ‘’Earnest Money Deposit’’ paid herewith shall be absolutely forfeited to the Company

should I/We not deposit the amount of specified security deposit-in-time.

3. The competent can delete any time in Schedule ‘’B’’ in the tender.

4. I have filled in rates after visiting the site of work personally.

Date: Signature of Contractor

NOTES TO THE PRICE BID

Above rates shall be inclusive of all taxes/duties/levies etc.

Bidders shall have to furnish relevant documents for payment of work contractor tax / GST as per applicable along with each R.A. Bill.

The work shall be executed by successful bidder within the overall tender /work order value.

Individual quantities may vary with actual execution of work. The same shall be accepted within the overall value.

Cast Iron/GI plate, 1-Ph service wire, egg areal insulator, will be issued by the DGVCL. The same shall have to be drawn from respective RSO/Division

Office Store and all other material required to complete the work shall be arranged by the bidder.

The bidder shall have to keep the tender valid for 180 days from the returnable date of the contractor.

The work shall not be sublet to any other contractor.

SPECIAL INSTRUCTION TO THE TENDERER

1 Tender fee is nonrefundable.

2 The tenderers shall specifically note that the Tenders are invited on percentage basis only.

3 The Tenderers shall specifically note that the quantities mentioned in the Tender are likely to vary as per the actual requirement / work involved. As

such, the successful Tenderer shall have to execute the work at the same rates of the order for the changed / increased quantities, if any, without

any extra compensation whatsoever.

4 Tendered is not allowed to transfer their offer to other firm.

NOTE: - if you are the lowest than , You had to pay SD, Execute the agreement, Indemnity Bond, P.F., License Copy, Original solvency Certificate,

PAN Card No., GST Registration No , PF Registration ,Bank Account No, Bank Name & Address, Contact No of the Branch, IFSC No, No Sub

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

order may be issue after complete the above official tender formalities.]

Signature and Seal of bidder

Executive Engineer (O&M),

D.G.V.C.L., Rander Division.

(To be furnished with Technical Bid)

SCHEDULE OF GENERAL PARTICULARS.

1.00 Name of Bidders. :

2.00 Address of Bidders. :

3.00 Telegraphic/Telex Address of the Bidders. :

4.00 Bidder’s proposal no. and Date:- :

5.00 Bid validity period (not less than four months). :

6.00 All schedules filled in - yes/no. :

7.00 All deviations brought out in the schedule of deviations. :

8.00 Is the Bidder agreeable to undertake this contract if the :

deviations stipulated by him are not acceptable to the purchaser.

9.00 Whether earnest money furnished as specified and details. :

10.00 Current registration no. with DGTD if any. :

11.00 Place of manufacture (equipment-wise). :

12.00 Service facilities. :

13.00 Name of Bidder’s officer to whom reference may be made :

for expeditions co-ordination.

14.00 Is Bidder agreeable to pay in Cash or in the form of an :

acceptable bank Guarantee for security Deposit &

performance Guarantee.

15.00 Price Quoted are firm as required :

(Firm prices are only acceptable).

16.00 Warranty period from takeover of plant/ :

17.00 Whether terms of payment is stipulated in bid document :

18.00 Guaranteed completion for

a) Design & Engineering. :

b) Supply of all equipment parts :

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

c) Erection work

d) Total completion period :

19.00 Are the completion periods as above guaranteed under :

20.00 Are the equipment guaranteed as per various :

guarantee clauses of bid documents?

Name of the firm………………………………………..

Signature………………………………………………..

Designation…………………………………………….

DAKSHIN GUJARAT VIJ COMPANAY LTD.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with DGVCL Tender specifications, Guaranteed Technical P

articulars and drawing as mentioned in the Tender Specifications. There is no commercial or Technical deviation (except the deviations shown in

Annexure of Technical Deviations) in the offer from DGVCL Tender Specification. I undertake to

abide by DGVCL Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials strictly as per DGVCL Tec

hnical specification / Guaranteed Technical Particulars / Drawing, even if any

technical deviations are mentioned by me. I also undertake to abide by all commercial conditions of DGVCL, including delivery schedule.”

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out rightly ignored in the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to DGVCL specifications, Guaranteed Technical Speci

fications, Drawing and commercial terms a n d conditions and false certificate is given

by the Tenderer, then DGVCL will not deal with the firm for the

present Tender. It is, therefore requested that the Tenderer should take care in giving their offer a n d submission

of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

SCHEDULE FOR DEVIATIONS FROM TECHNICAL SPECIFICATIONS

(To be furnished with Technical Bid)

All deviations from the specification shall be filled in by the Bidder in the schedule

sl. Reference Deviations Justifications

It is hereby certified that the above mentioned are the only deviations from technical specification of the inquiry.

Seal of Company. Name of the Firm:

SCHEDULE FOR DEVIATIONS FROM GENERAL TERMS & CONDITIONS OF THE CONTRACT

(To be furnished with Technical Bid)

All deviations from the General Terms & conditions shall be filled in by the Bidder in this schedule

Section Specification No. Clause No. Deviations

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

It is hereby certified that the above mentioned are the only deviations from General Terms & conditions of the contract.

Seal of Company. Name of the Firm:

Bidder’s experience

The bidder should furnish here a list of similar jobs executed by him to whom a reference may be made by the purchaser in case of the

purchaser considers such a reference necessary.

Sr. Name & Description of Value of Period of Client with Person to whom

No work work Construction detailed reference to be

and date. address made.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

Seal of Company. Name of the Firm

E OTHER CONDITION OF SUPPLY:

The Company’s General Conditions of contract will apply to all contracts and supplier will be deemed to be fully aware of

the Company’s general conditions of contract for the supply of plant equipment and materials except the conditions

modified in this commercial terms and conditions and any ignorance of these Conditions, will not exempt supplier from

their liability to abide by the same. Copies are available from the Division Office.

2. Although the materials have to be supplied as per ISS and or as per the tender specifications, the Company will take

random samples from the materials supplied and subject them to tests according to ISS in approved laboratories. The

materials should stand these tests and if the materials do not stand these tests, they will be summarily rejected and the

supplier should make immediate arrangement to replace them with standard materials and after getting them duly inspected

3. If in any company, the interest of any employee of the DGVCL or his relative as defined in Section VI of the

Company’s Act. 1956, is 10% or more, DGVCL will not deal with such company at all. Tenderer therefore, must specifically

disclose this fact in his technical Bid. Non-disclosure of such facts would disqualify the Tenderer for further dealing with

4. JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be

subject to the exclusive jurisdiction of the Court under whose jurisdiction the place from which the tender / Acceptance of

tender is issued, is situated i.e. DGVCL, CORPORATE OFFICE; SURAT. Tenderers are submitting their offers with the

conditions of advance payment along with the order; such conditions are not acceptable by the Company.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

5. The Tenderer if being an agent, who submits its offer to Company, will have to give information and declare the name of

the principle from which he will procure the materials and supply to Company along with company’s written confirmation about

quality and backup performance guarantee. Only on getting complete information from Agent, such offer if found suitable shall

be taken in consideration.

6. Company reserves the right to cancel any or all the offers / bids or to accept any offer without assigning any reasons.

Also in case Company finds that there is an attempt of cartel in the prices, Company reserves the right to consider or reject

any or all the parties offers without assigning any reasons thereof.

7. Company reserves the right to increase or decrease the quantity against each item/s while placing the order.

8. All the suppliers / manufacturers should possess high quality ISO 9001 / ISO 9002 Certificate within 2 years. Other

things being equal the company possessing the ISO 9001 / ISO 9002 license will be given preference if other requirements

9. The tenderers are required to furnish the technical information and the guaranteed technical particulars (GTP) along

with company seal and signature of the Tenderer on each and every page / papers of the tender documents.

10. All the costs of the stamp papers are to be borne by you as per the Govt. Of India’s latest guidelines.

11. Tenderer should invariably fill up all the details of all the Annexure including the prices in the Price Bid Annexure of

this tender document. This is mandatory. Also all the Annexure should be duly signed by authorized signatories with their

rubber stamp and along with Company’s Rubber (Round) seal / stamp affixed on each paper.

12. If the Tenderer fails to pay the Security Deposit or defaults in execution of the order placed or if Company suffers any

financial loss due to this, then Company will be at liberty to adjust the amount from other orders of the same firm or by

enchasing the Bank Guarantee.

13. LABOUR LAWS:-

Persons below the age of 18 years shall not be employed for the work. No female workers shall be employed in the night shift

between 07.00 P.M. and 6.00 .A.M. next day.

Contractor shall maintain a valid labour license under the Contract Labor

(Regulation and abolition) Act for employing necessary manpower required by him. In the absence of such a licensee, the

contract shall be liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and

experiences persons as per requirement of Electricity Act and rules for carrying out supply and erection work under this

The Contractor shall at his own expenses comply with all labour laws and keep the DGVCL indemnified in respect thereof.

Some of the major liabilities under various labour and industrial laws which the Contractor shall comply which are as under:

Payment of contribution by way of Employer’s Contribution towards Provident Fund. Family Pension Scheme Deposit Linked

Insurance Scheme, Administrative charges etc. at the rates made applicable from time to time by the Government of Gujarat /

Government of India or others Statuary / Authority.

Payment of Deposit in respect of each contract labour with the Office of Commissioner of Labour as per the Contract Lab our

(Regulation and Abolition) Act.

License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and Rules framed there under depending

upon the number of workmen.

Paid leave facility and wages as per the provision of the Factories Act., at the rate of one day for every 20 days of working.

Identify Cards as prescribed under the Factories Act., with photo affixed thereto for identification.

Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act., Any payment to the

Contractor’s employee arising out of any claim of dispute under the Industrial Disputes Act,1947 or any other Labor Laws.

Payment of compensation in case of accidental injury.

Provision of crèche if the female laborers employees are more than

Maternity leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the various labor

laws, in force from time to time, from Statutory Authorities like State Government / Government of India, which the Contractor

shall have to comply with.

14. PROVIDENT FUND AND FAMILIY PENSION SCHEME:

The Contractor shall submit along with his bills (Month wise) a Statement regarding deduction against employees Provident

Fund and Family Pension Scheme in respect of each concerned employees. The contractor’s contribution and the workers’

contribution towards Provident Fund and Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with Regional Provident Fund Commissioner Surat.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

15. DEPOSIT LINKED INSURANCE SCHEME:-

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the Provident Fund as

the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner, Surat.

16. ADMINISTRATIVE CHARGES:-

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contactor with Regional Provident

Fund Commissioner, SURAT at the rates applicable.

17. PAID LEAVE FACILITY:-

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be provided by the

Contractor to his workers. He shall maintain Leave Records, Leave cards for individual labourer which shall be duly verified

approved and certified by the authorized Officer of the DGVCL.

18. WORKMEN’S COMPENSATION ACT AND EMPLOYER’S LIABILITY INSURANCE:

The Contractor shall cover all his employees under workmen’s compensation act and under its liability insurance. The DGVCL

shall not be responsible for any payments of compensation to the workers / supervisor of the contractor for fatal or non-fatal

accidents during the tendency of the contract.

The contractor shall employee adequate number of qualified and experienced staff at site for daily supervision and for

maintenance of various registers and records rejected under the law and contract. No payment for supervision shall be

admissible. The list of names of such persons with their qualification and experience should be furnished with the tender.

19. CONTRACTOR TO INDEMIFY THE DGVCL:-

The Contractor shall indemnify the DGVCL and every officer and employees of the DGVCL including, Engineer – In-charge

and his staff against all actions, proceedings, claims, demands, cost and expenses whatever, arising out of or in connection

with the matter referred herein above and elsewhere and against all actions, proceedings, claims demands, cost and

expenses which may be made against the DGVCL or Government for or in respect of performance of the obligation under the

contract documents. The DGVCL shall not be liable for or in respect of or in consequence of any accident or injury to any

workman or other person in the employment of the contractor or his sub-contractor and the contractor shall indemnify and

keep indemnified the DGVCL against all claims, demands, proceedings, cost, charges and expenses whatever in respect

thereof or in relation thereto.

20. WORKMEN’S COMENSATION AND EMPLOYEES LIABILITY INSURANCE

Insurance shall be effected for all the Contractor’s employees engaged in the performance of this contract. If any of the work

of subject matter, the Contractor shall require the Sub-Contractor to provide workmen’s employers’ liability insurance for the

latter’s employees and ensure that such employees are covered under the Contractor’s Insurance.

21. WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR:-

The Contractor shall pay minimum wages per day to his Labours / Workers as per rates fixed under the minimum wages Act.

The wages of every Contract Labour employed by him under this contract shall also be paid by him before the expiry of 7th

day from the last day of the month in respect of which the wages are payable ( i.e. wages of a month have to be paid by him

in the first week of the next month).

Any default will result in cancellation of contract work with or else the Contractor shall be punishable to the extent of Rs. 100/-

for each day of default.

The Contractor shall give his Addresses, Telephone Number and etc. to the DGVCL, so that, in case of labour trouble etc. the

Contractor can be contacted. The Contractor shall arrange to have his office within working area and the contractor keep

himself present throughout the working hours.

The contractor who are having separate P.F. Code No. from RPFC, it should be ensured that all the contract labourers are

covered under the Provident Fund scheme, and employees’ pension scheme and their contributions are remitted regularly to

the concerned Xerox copies of the challans in this regard be collected from the concerned contractor and kept in the file of

the concern contractor.

22. INCOME TAX:-

Income-tax at source at the prevailing rate will be deducted from your bill in accordance with the provision of Income-Tax Law

sand to that effect a certificate will be issued to the contractor.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

As the material is to be procured by the successful bidder, the contractor shall make its own arrangement to avoid breakage,

losses and wastages of material etc. And no wastage on this account shall be considered payable by the DGVCL.

DGVCL reserve the right to check all the activities carried out by the successful bidder at each stage or during execution to

see that the work is executed as per the various drawings, standards, norms, rules and the regulations of the DGVCL.

24. PRESENTATION OF BILLS:- The bills for the work executed including cost of material consumed is to be prepared

in Quadruplicate and submitted 03 copies to the initiator Sub- Division in Charge of the work who will in turn process the

same and for necessary payment. These bills shall be serially numbered. The contractor may note that no payment shall be

released for the additional quality supplied which is not required for completion of line.

The Contractor has to submit the final bill along with the material consumption statement along with other required data’s of

the work carried within 3 months from the date of completion of work.

For non-submission of part submission of above information, no bills shall be processed.

25. WAY LEAVE /ACCESS TO LOCATION / RIGHT OF WAY:-

DGVCL will assist to get the permission from various government agencies for carrying out the underground cable laying

work i.e. Municipal Corporation/ Nagar Palika /B&C/ PWD/ Forest etc. If require DGVCL shall issue letter of permission on its

letter pad. The successful bidder shall have to cut tree branches/tree at his cost. In case of delay due to procedure in

obtaining permission from authorities then respective time delay will not be considered for time period of the sub order.

It will be the contractor’s sole responsibility to take the materials up to the location. Any path way, temporary road, temporary

bridge required will have to be provided by the contractor at his cost. If for any reasons, the above is not feasible, the

contractor at his own cost shall have to arrange transportation by head loads.

The contractor will be deemed to be very well familiar with the route of the Distribution line before giving the offer.

Notwithstanding the difficulties of terrain location approaches way leave and other obstructions the price quoted for all the

items of erection I the Schedule of Section shall not undergo or any change at any stage or granted by DGVCL for any

special rates / consideration.

26. The enclosed List of Annexure and Documents should be invariably submitted along with the tender:

1) Technical Bid should be submitted separately with all Annexure and all relevant papers as asked in tender. On

envelope mention “TECHNICAL BID ONLY”. Mentioning the TENDER NO.

2) Schedule–“B” Price Bid to be submitted in the Separate Price Bid cover super scribed “PRICE BID COVER ONLY”

mentioning the TENDER NO.

3) Technical Specifications with Guaranteed Technical Particulars.

All the above documents should be duly filled in, signed & stamped with company’s seal should be submitted along with the

Technical Bids and Schedule–“B” to be kept in the Price bid cover.

27. Please note that any additional conditions / deviations, if any, found in the Commercial terms & conditions then the

Price Bids of such tenderers will not be opened and no further correspondences in the matter will be allowed.

28. All the tenderers must ensure that all the relevant documents / papers submitted with the tender should be serially

numbered, properly bounded / tied together and properly documented. This must be adhered to.

29. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without making any

further reference.

Signature of Contractor

EXECUTIVE ENGINEER (O&M),

D.G.V.C.L., Rander Division.

COMMERCIAL TERMS & CONDITION FOR Work of maintenance of distribution transformer at Ramnagar sub

division under Rander division. . And if it is required work to be carried out in other Scheme & Other Sub Division under

Rander Division.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

1. TENDER SPECIFICATIONS:

All technical specification should be ISS/ISI/BIS. Specification framed out by the Company is separately brought out in the

tender documents. No deviation in specification shall be allowed and Company’s decision shall be final. The Company also

desires that all the suppliers should possess high quality ISO 9001 / ISO 9002 certificate within 2 years from 1/1/2001 and

other things being equal, suppliers who possess ISO 9001 / ISO 9002 certificate will be given preference in quantity

distribution. The technical scrutiny committee of the Company shall evaluate the techno-commercial view of the tender.

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid.

2. EARNEST MONEY DEPOSIT:

E.M.D. at the rate of the value of the Tender is payable. The EMD is payable by Demand Draft in favour of The Dakshin

Gujarat Vij Company Ltd. Drawn on any Scheduled / Nationalized Banks payable at Surat. It can also be furnished by way of

an irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed by DGVCL.

If the amount of EMD exceeds Rs. 1 Lac(One Lakh), then 50% of the EMD should be paid in by D.D. in favour of DGVCL and

balance 50% by Bank guarantee in standard format prescribed by DGVCL OR 100% DD from any nationalized/scheduled

Bank. Cheque is not acceptable, CORPORATE BANK GUARANTEES NOT ALLOWED.

3. SECURITY DEPOSIT:

Security Deposit should be paid within one week after receipt of the LOI. The successful tenderers will be required to pay an

amount equivalent to 5 % of the value of the order as a Security Deposit for satisfactory execution of the contract. Such

Security Deposit will be payable in Cash / D.D./Bank guarantee of any nationalized or Schedule Bank. If the full Security

Deposit amount is not paid within one week after the receipt of the order, then the order will be out rightly cancelled at the

risk & cost of the Tenderer (at the discretion of the Company) and without entering into any correspondences and this will be

binding to the Tenderer.

Prices quoted should be FIRM and Exclusive of all taxes. (% based)

5. VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of180 days from the date of opening of technical bids. In case of finalization of

the tender is likely to be delayed, the tenderer’s will be asked to extend the same without change in the prices or any terms

and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable for

outright rejection without entering into further correspondence in this regard and no reference will also be made.

6. PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price basis/% basis. Company may

go for the price L-2 depending upon the exigency. If Company feels that there is lack of serious competition or any other

reasons, Company may negotiates with the L-1 party. Company’s decision shall be final and binding to all the parties.

7. QUANTITIES:-

The quantities mentioned in the schedule attached herewith are tentative and to be procured / executed by the successful

contractor at the same rates accepted by the DGVCL in various A/T and all the terms and conditions of the order. However

payment shall be made only for the actual quantities utilized / executed to complete the work.

8. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed to

ensure safe arrival at destination.

9. PAYMENT TERMS:

Payment shall be made by the concerned Division Office on completion of the job and production of work completion

certificate of the Division / Sub – Division Office in charge, after following the procedures of D.G.V.C.L. R. A. Bill will be

passed as per Company’s Rules and Regulation.

10. REPEAT/ADDITIONAL ORDERS:

The Company reserves the right to place repeat orders / additional orders on the successful tenderer up to 50% of the

original quantity of the A/T at the same prices terms and conditions stipulated in the original order mutually agreed upon.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

11. COMPLETION PERIOD:-

The Tenderer should agree activity wise time bound programme for completion of supply and erection work in all

respect as per terms and conditions of tender specifications.

The Tenderer shall confirm that on placement of order, the work will be commenced, executed and competed as per

schedule given by DGVCL Corporate Office/ Circle Office only.

12. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if the same is

indulged into, it will be considered for disqualifying the tender. The Tenderer will be required to abstain from pursuing /

canvassing the matter, directly or indirectly with any Officers of the Company; otherwise the same would also amount to

disqualification of the tender.

13. Tenderer must submit offers / bids along with requisite descriptive literature etc. in Duplicate (separate sets) clearly

indicating as Original and Duplicate duly signed and stamped by them. Tenderer will be at full liberty to provide information

and data’s about his products.

14. The purchaser (i.e. Company) shall have the right to make any changes, additions / deletions or modifications in any

terms / conditions of the tender and / or specifications as may be deemed necessary by the Corporation at its sole discretion

at any time before the due date of opening of the tender.

15. Tenderer should furnish a list of orders for similar works executed by them indicating the name of the party and their

order reference to which they have worked to be furnished. Failure to do this will result on suppliers tender being rejected

without any reference. In case of bought out items, they should furnish the backup guarantee from their principals.

16. Company does not accept the printed conditions of any Tenderer. It will be ignored without any reference; hence

tenderers should withdraw such printed conditions if they have any.

17. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given in the tender. If the

tenderer desires to quote with any technical deviations, they should specifically quote the deviation & the ISS or BIS Nos. in

the body of the tender itself under the respective Annexure of this tender document. If technical deviations furnished by the

Tenderer are not agreeable to the Company, the offers may be ignored. However it will be solely at Company’s discretion to

consider the technical deviations OR not for considering the Tender. No correspondence with the Tenderer after opening of

the bid will be entertained in this matter.

18. Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be considered

and will be ignored.

19. Please give suitable declarations as under: I / We declare that we are Authorized Distributor OR Dealer for all the

tendered items.

20. Tenderer should specifically mention in the offers and should indicate in Block letters the name of the Partners /

Proprietor / Directors who is / are the signing authority.

If the goods, stores and equipments found defective due to bad design or workmanship, the same should be

replaced by you free of charge if reported within 24 months of their installation at site. You will be responsible for the proper

performance of the equipments / materials for the respective guarantee period.

Signature of Contractor

EXECUTIVE ENGINEER (O&M),

D.G.V.C.L., Rander Division.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

SAFETY RULES APPLICABLE TO WORK CONTRACTS

1 The contractor shall invariably obtain LINE CLEAR PERMIT through concern in-charge Engineer through supervising

department’s engineer and shall observe all rules and Regulations. The contractor shall provide to his labourer all the

equipments / accessories necessary for safe execution of work.

2 Only trained and experienced persons should be employed for working. Particularly in places where the working

environment is hazardous, it is a must.

3 The contractor shall employ such Supervisor(s) who have good understanding and experience of the job entrusted to

him. The supervisor must be familiar with the associated risks and he will remain present to guide the workers regarding safe

execution of work.

4 Contractor shall use 24 volts lamps for lighting purpose, which are having grill around it (insulated handle in case of

hand lamp) wherever required.

5 Safe working environment to workers will be provided and maintained by contractor e.g.

In confined spaces provision of fresh air during welding / cutting operations,

In coal Handling Area, Contractor must provide respirator and Breathing equipments to their workers. Wherever require,

Helmet, Safety shoes, Goggles etc must also be provided.

6 Tools and Tackles used by the contractor should be in safe working conditions. The test certificate issued by

competent person should be kept on hand shall be produced wherever required by DGVCL authorities or any other authorities

such as Factory Inspector, Electrical Inspector etc.

7 No person shall be ordered to carry or lift independently heavy weight more than the limit as shown below.

MALE : 55 Kg. (maximum)

FEMALE : 30 Kg. (Maximum)

8 All Electrical equipments on which repair work is to be carried out must be fully isolated and earthen prior to execution

a) When the any work allotted to labor of contractor, Supervisor must be provided for the supervision of work by

concerned sub division / Division for safety & quality work.

b) If safety equipment is not utilized during ongoing work at site by any labor or labors then ongoing work at site must be

stopped & it should be mandatory to contractor to provide safety equipment to labor & labor must have to utilize them.

c) Impose penalty on contractor for breach of safety norms & non utilization of safety equipment.

Use insulated gloves of adequate safe voltage rating.

Use safety belt and lifeline in case where work is at elevated place.

Use of appropriate helmet is must while working.

Use double insulated tools of appropriate voltage rating. All above equipments must be checked periodically for its

ratings. Use only proper connectors and socket. Loose wires and connections are strictly prohibited. All portable electrical

tools should be suitably earthen.

All amendments coming in force in Factories Act, State Factory Rules must be strictly followed from the date of enforcement.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

Signature of Contractor

EXECUTIVE ENGINEER (O&M),

D.G.V.C.L., Rander Division.

SPECIAL TERMS AND CONDITIONS:

1. The work is to be executed in the area of DGVCL in all respect as per the instructions of Engineer-in-charge by arranging

all required materials tools, tackles equipment including labours, transportation etc. DGVCL will not pay anything extra on this

2. The DGVCL reserves the rights of retrenching and dismissing any person employed for the work if there is complaint

against his misbehavior, misconduct or disloyalty towards job.

3. Terms and conditions regarding industrial laws and other related matters shall be complied by the contractor in all respect.

4. No part of the contract nor any share of interest there in shall in any manner of degree be transferred/assigned or subject

by the contractor directly or indirectly to any person/firm or Corporation whatsoever.

5. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as may be required from safety

point of view and all his persons shall follow the instructions issued by the DGVCL from time to time related with the safety

and security to carry out the work.

6. DGVCL shall not be liable for any damages or compensation for any injury or for any accident occurred to any person

engaged by the contractor. The contractor shall keep the DGVCL indemnified thereof.

7. The contractor shall be liable for making good all damages/losses arising out of workmanship, breakages, pilferage, etc. to

8. Contract period:

1) The contract period will be One year from the date of issue of the Order. However if required, the period of order may be

extended further as per DOP of competent authority.

2) If during the contract period, execution of work is not found satisfactory in any respect, job will be got executed through

other agency at the risk and cost of the contractor. DGVCL reserves the right to terminate your order without assigning any

9. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not be entitled to any increase or

revision (Statutory or otherwise) or any other right or claim. What so over by way of representation, explanation statement or

any undertaking or promise given or alleged to have given by any employee of the company or due to contractor’s own

ignorance on account of any difficulties or hardships faced by him. The rates as such are all inclusive of all.

10. The rates should be quoted in percentage in enclosed schedule only, both in words and in figures, as specified therein. In

case of any discrepancy between the rates/amount quoted in words & figure, the rates/amount most favorable to the DGVCL

shall be considered.

11. Conditional tender will not be accepted and likely to be rejected.

12. The DGVCL do not bind themselves to accept lowest or any tender.

13. The DGVCL reserves all rights to accept or reject any or all tenders without assigning any reason. The terms and

conditions stated above are carefully read by me/us and are acceptable to me/us.

14. The quantity given in Schedule ‘B’ is approximate. There will be increase or decrease in the quantities. Please note that

within the estimated cost quantities of item may very as per the requirement of the Board. In such event, payment will be

made on the basis of actual quantities executed.

Successful bidder shall submit daily report for work executed by them giving details of Name of s/s, Name of feeder, type of

kit used ,date of providing kit, sub order no. etc. to concern sub-division & submit weekly report to Ex.Engr.(O&M) Rander

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

Signature of Contractor

EXECUTIVE ENGINEER (O&M),

D.G.V.C.L., Rander Division.

Name of work: Tender for maintenance of transformer center on ARC basis work under various scheme at Ramnagar

Sub Division under Rander Division.and if required work to be carried out at all scheme for Other sub division under

Rander Division.

Sr. No. Description Unit Cost of Lab Cost of Lab Total

Material Charge Mat Charge

(Rs.) (Rs.) Used

1 Labour charge for providing of HT/LT bushing goti if required No.

1.1 Replacement of LT bushing goti/ Rubber washer No.

1.2 Replacement of HT bushing goti/ Rubber washer No.

2 Providing of half stud (Including 2nos Nut & 2nos Washer) on LT side up to 100 No. 66

3 Providing of AL. Patta on LT side up to 200 KVA TR if required No. 140

4 Providing of AL. Patta on LT side up to 500 KVA TR if required No. 165

5 Check and tight earth connection, if required provide lugs & nut-bolt to the neutral LS 0

terminal of TRF and to the body terminal of TRF and dist box earth

6 Replacement of damage LT cable with new one of right capacity (cable provide by No. 0

Providing of new termination in form of R,Y,B and N core including PVC tape

7.1 Termination of 25/50/70 Sq.mm cable No. 8

7.2 Termination of 300 Sq.mm cable No. 45

7.3 Termination of 95/120/150 Sq.mm cable No. 16

7.4 Termination of 185 Sq.mm cable No. 23

7.5 Termination of 240 Sq.mm cable No. 32

8 Measurement of voltage and ampere during maximum load period minimum 10 Per No.

nos. of T/C per day

9 Check oil leakage from drain off valve/gasket/tank leak etc. and if leakage found at No.

attend by providing adhasive material, m-seal and give detail of leakage and topping

of oil to maintain proper oil level (oil provide by DGVCL)

10 Checking and replacement of LT Dist box if required

10.1 Fixing of new dist. Box with complete wiring including clamps, nut bolts etc.

(9924000025) (Suitable for kit kat fuse/HRC fuse)LT distribution box must be of SMC material

(GTP/SPECS. to be submitted of OEM)and to be supplied from register vender of No. 3150

GUVNL and their subsidary company.all the testing norms will be applicable to this

10.2 Replacement of detoriarated/providing LT dist. Box with new up to 100 KVA No. 3150

(99240000036) capacity & crediting it to store.(Suitable for kit kat fuse/HRC fuse)LT distribution box

must be of SMC material (GTP/SPECS. to be submitted of OEM)and to be supplied

from register vender of GUVNL and their subsidary company.all the testing norms

will be applicable to this material

10.3 Replacement of detoriarated/providing LT dist. Box with new above 100 KVA No. 3150

(9924000037) capacity & crediting it to store.(Suitable for kit kat fuse/HRC fuse)LT distribution box

must be of SMC material (GTP/SPECS. to be submitted of OEM)and to be

supplied from register vender of GUVNL and their subsidary company.all the testing

norms will be applicable to this material

11 Checking and replacement of HRC fuse base if required (kit- kat fuse base

by contractor on std. make)

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

11.1 up to 100 amp kit-kat fuse No.

11.2 200 amp kit-kat fuse No.

12 Checking and replacement of HRC fuse base if required (HRC fuse base

contractor on std. make)

12.1 630 amp HRC fuse base No. 682

12.2 400 amp HRC fuse base No. 525

12.3 250 amp HRC fuse base No. 370

13 Checking and replacement of HRC fuse bridge if required (HRC fuse provide

contractor on std. make)

13.1 630 amp HRC fuse No.

13.2 400 amp HRC fuse No.

13.3 250 amp HRC fuse No.

14 Providing of proper size of fuse element on HT side (on D.O. fuse with cleaning of No. 15

15 Providing and replacement of sundry items like nut,bolt,washer etc. of appropriate LS 0

16 General condition

Clean off all dirt etc from the body of the transformer and tighten all nut-bolt etc.

16.2 Clamping of LT cable as per instruction of incharge supervisor

16.3 Cleaning of surronding area nearby transformer center, treeming of tree branches,

removing of crimpers etc.

16.4 Submission of the all activity done at location wise in prescribed proforma format

with signature of incharge of supervisor and contractor

16.5 Providing of breather if not available with transformer (breather to be provided by

16.6 Providing of insulated jumper at HT side from D.O. fuse out side to TC. All three

nos. (Jumper wire will be provided by DGVCL)

Supply & providing of neutral earthing using G.I. strip (Size 25 mm x 3mm flat) to

neutral terminal of X'mer and disl. Box neutral terminal with 3 Mtr PVC rigid pipe.

17 Kg solt + 20 Kg coal. G.I. strip should be brought proper shape up to the equipment No. 255

(Earth resistance to be measured and earth resistance to be maintained as per std

norms of DGVCL)

18.1 LT Side Brass half stud with 2 no brass nut & washer of size 12 mm No. 158

18.2 LT Side Brass half stud with 2 no brass nut & washer of size 20 mm No. 300

19 LT Side Brass Nuts and washer

19.1 12 mm Brass LT side nuts No. 16

19.2 20 mm Brass LT side nuts No. 41

19.3 30 mm Brass LT side nuts No. 68

19.4 12 mm Brass LT side washer No. 10

19.5 20 mm Brass LT side washer No. 18

19.6 30 mm Brass LT side washer No. 20

20.1 Breather plastic transparent body cast metal cap and bottom, 1/2'' thread pipe,250 No. 277

grams.( Dry gel weight 250 gm)

20.2 Breather plastic transparent body cast metal cap and bottom, 1/2'' thread pipe,500 No. 455

grams.( Dry gel weight 500 gm)

21 Supply and Installation of 11/22 kV Distribution Transformers HT Terminal protector

(UV Resistance) with using 95/120/150 sq.mm long barrel aluminum lug. (1Set =

(9926000086) Nos i.e. on R, Y, B) Per Set

22 Supply & Installation of HT EPR Tap on 11/22 kV Distribution Transformer with

replacement of bare conductor by HT ABC conductor (DO bottom side to

(9926000087) transformer) after removal of semi conductor by HT ABC (6 inch both side). HT ABC

to be supplied by DGVCL. (1Set = 3 Nos i.e. on R, Y, B)

23 Labour charge for erecting of 11kV / 22 kV XLPE cable of size up to 240 mm2 on

DP Structure with fixing of 02 Nos polymer cleats on top and middle Per Job

(9925000014) part.Polymer cleats, nut bolts etc. fixing material to be provided by contractor.

24 Supply & fixing of upto 33 kV Conducotr sleev for Busbar to Drop out Fuse and Drop

out fuse to Transformer H.T. including Busbar (12 mm sleev) as per technical per TC

(9926000093) specification. (All Materials will be supplied by Agency)

25 Supply & fixing of upto 33 kV Conducotr sleev for Busbar to Drop out Fuse and Drop

out fuse to Transformer H.T. including Busbar(15 mm sleev) as per technical per TC

(9926000094) specification. (All Materials will be supplied by Agency)

26 Supply & fixing of Disc type Red Color FRP(Non-flammable) material with Weather No.

resistant, Non-conductive bird guard OD=300 MM, ID=33 MM, Width =1.25 MM, one

(9926000095) side cut from ID to OD. (All Materials will be supplied by Agency)

In word: Twenty Lakh Rupees Only (GST EXTRA)

*Rates are exclusive of all Taxes.

*TDS GST Will be Applicable as per Govt.rules & regulation.

1 Whatever Steel Material removed after replacement should be credited to Store.

2 Contractor has to carry out work under Surat-Rander Division.

3 The contractor has to collect all the required materials from DGVCL store as well as credited the

dismantle material to the DGVCL store at their cost.

4 The rates are required with all taxes but exclusive of GST.

5 Party has to work at his own risk.

6 Contractor should have to provide safety tools while working at site.

7 All material utilized for above work must be IS standard only.

File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Approved By: Deputy Engineer,Technical,DGVCLDRND

Letter No: DGVCLDRND/0246/05/2026 Approved Date: 16-05-2026

EXECUTIVE ENGINEER

DGVCL, RANDER DIVISION

Signature Not Verified

Signed by:MR. JITENDRAKUMAR

ASHABHAI PARMAR File No: DGVCLDRND/OTH/e-file/4458/2026/2721/Human Resource

Deputy Engineer

Date:2026.05.16 Approved By: Deputy Engineer,Technical,DGVCLDRND