Providing of Tea/Coffee to be prepared at GGRC, Dry Snacks /Wet Snacks and Lunch/Dinner to be provided freshly prepared at Gujarat Green Revolution Company Limited

11 Part-I- Technical Bid

12 Part-II- Financial Bid

E-TENDER NOTICE

1. GUJARAT GREEN REVOLUTION COMPANY LIMITED (hereafter referred to as

GGRC) is working as an Implementing Agency on behalf of Government of Gujarat (GOG) and

Government of India (GOI) to bring second Green Revolution in consonance with the Agriculture

Policy and Vision of Government of Gujarat so as to save water, fertilizer and energy, besides

multiple benefits to improve agricultural productivity and farmer’s prosperity at large.

GGRC is pleased to invite “E-Tenders” through (n) Procure from experienced firm /company

/agency for “Providing of Tea/Coffee, Dry/Wet Snacks and Lunch/Dinner At Gujarat Green

Revolution Company Limited for the year 2026-27

2. Important details of E-Tendering

Tender No. : GGRC/Pur&Admin/Canteen/Tender/2026-27

Providing of Tea/Coffee to be prepared at GGRC,

Dry Snacks /Wet Snacks and Lunch/Dinner to be

provided freshly prepared at Gujarat Green

Revolution Company Limited.

Earnest Money Deposit (in Rs.) : 20,000/-

Pre-Bid Meeting Date & Time : 23.01.2026

DISCUSSION ROOM GGRC,

Pre-Bid Meeting Venue :

FERTILIZERNAGAR, VADODARA.

Last Date of Tender and

Submission of Document

2.1. The financial bid shall be submitted online only at (n) Procure website

www.nprocure.com. Manual price bids will not be accepted under any circumstances.

(ON NON-JUDICIAL STAMP PAPER OF RS.50/)

Attorney/Proprietor(s)/Accredited Representative(s) of

2. I/we are submitting tender for Request for Proposal (RFP) / Tender for Providing Tea,

Coffee, Dry & Wet Snacks, Lunch, and Dinner Services for Gujarat Green Revolution Company

Limited (GGRC) for the Financial Year 2026-27 against Tender Notice No.

GGRC/Pur&Admin/Canteen/Tender/2026-27

3. I/we or our partners do not have any relative working in Gujarat Green Revolution Company

4. All information furnished by me/us in respect of fulfillment of eligibility criteria and

information given in this tender is complete, correct and true. All documents/credentials submitted

along with this tender are genuine, authentic, true and valid.

5. My/our bid shall be valid for a period of 120 days from the date fixed for the bid submission

deadline in accordance with the Bidding Documents and shall remain binding upon us and maybe

accepted at any time before the expiry of the period.

6. If my/our bid is accepted, we commit to submit a Performance Security Deposit in accordance

with the Bidding Documents.

7. The Price-Bid submitted by me/us is “Without Any Condition ".

8. If any information or document submitted is found to be false/incorrect, department may cancel

my/our Tender and can take any action as deemed fit including termination of the contract, forfeiture

of all dues including Earnest Money (EMD) and blacklisting of my/our firm and all partners of the

9. I/we also declare that the Government of India or any other Government body has not issued any

show-cause notice or declared us ineligible or blacklisted us on charges of engaging in corrupt,

fraudulent, collusive or coercive practices or any failure/lapses of serious nature.

10. I/we also accept all the terms and conditions of this bidding document and undertake to abide by

them, including the condition that GGRC is not bound to accept highest ranked bid / lowest bid or any

other bid that GGRC may receive.

(Signature of the Tender with Seal)

3. Eligibility Criteria:

The eligibility criteria for invitation of bids are mentioned below. Only those Vendors, who satisfy all

the eligibility criteria as mentioned herein below, May respond. Document in support of all eligibility

criteria are required to be submitted along with technical bid.

1 The bidder should be in catering business (excluding beverage and snacks services) for a

continuous minimum period of THREE (03) years. The caterer is required to meet the

catering requirement GGRC. Accordingly, the caterer should have expertise in Gujarati,

Punjabi, South Indian, continental, Chinese, and other traditional cuisines for continuous

minimum period of THREE (03) years

2 Experience of having continuously run the catering services during the last Three (03) years

3 The Bidder should have turnover of minimum Rs. 20.0 Lac per annum for the past 2 financial

4 The vendor should be firm /company registered in India with minimum Three Years (03) of

presence in India.

4. The E-Tender are in two bid system i.e. Part –I- Technical Bid and Part-II -Financial Bid.

4.1 The Bidders who are interested in participating in the tender must read and comply with the

General Terms and Conditions contained in the tender documents.

4.2 Before quoting the rates, the Bidder should go through the Scope of Work, General Terms

and Conditions to Bidder, Other Terms & Conditions and get himself fully conversant with

5. Company reserves the right to accept or reject any E-Tender Bid without assigning any reasons

whatsoever and decision of the Company will be final and binding on all the Bidders.

PART A - GENERAL TERMS AND CONDITIONS

(A) TECHNICAL BID

1. Bidders have to submit Technical Bid online as per the Format attached at Part -I Bidder

Profile as well as physically in Separate sealed envelope in Cover-II: mentioning “Technical

Bid” with following documents:

1.1. Bidder has to pay E.M.D. as mentioned in tender notice. The EMD is payable in

favour of Gujarat Green Revolution Company Limited, Vadodara Drawn on any

Scheduled Commercial Bank / Nationalized Bank by Demand Draft or Banker's

Cheque or Direct deposit with Bank of Baroda Account No. 02090200000334, IFSC

Code: BARB0FERTIL only.

Bidder has to upload PDF copy of DD / Banker's Cheque / Receipt of Direct deposit

with (GGRC Bank Account) online as Annexure –I and also has to submit original DD

/ Banker's Cheque / Receipt of Direct deposit with (GGRC Bank Account) of EMD of

Rs. 20,000/- in Cover –I: mentioning “EMD for Tender. Tenders submitted without

Earnest Money Deposit will be rejected without entering in to further correspondence in

this regard and no reference will also be made.

The EMD of unsuccessful Bidder will be refunded after opening of commercial bid and

finalization of the Work Order. The EMD of successful bidder will be refunded after

receiving of security deposit. Such deposits shall not bear any interest. It will not be open

to the Bidder to withdraw the tender.

If any Bidder withdraws or fails to accept the contract when awarded, the EMD shall be

liable to be forfeited.

1.2. Certificate of Registration / Partnership deed or firm registration certificate / Shop and

Establishment Certificate. (Annexure –II)

1.3. Food Safety and Standards Authority of India License under FSS Act. (Annexure- III)

1.4. Bank Account No. and IFSC Code with copy of Bank Cheque. (Annexure- IV)

1.5. EPF Number Allotment Letter ( If Applicable) (Annexure - V)

1.6. GST Registration (Annexure- VI)

1.7. PAN Card ( Annexure-VII)

1.8. Copy of Work Orders from Previous Clients / Current clients (Annexure –VIII)

1.9. Work Performance Certificate from past / Current Client in the Format attached at

1.10. Last two years Financial Turnover in the Format attached at (Annexure-X)

1.11. The bidders have to sign undertaking in regard to Stop Deal / Black List Thereof in

(Annexure-XI). This should be submitted with the technical bid.

The Bidder shall submit all the evidences, documents, attested copies of work orders &

work completion certificates etc. as a proof with EMD and also provide the requisite details

for meeting the prequalification requirements. GGRC will verify the experience,

performance, capability & strength of Bidders, independently for awarding the service

GGRC reserves the right to accept/cancel/reject any/all Bids without assigning any reason

thereof. The tenders of qualified Bidder / Bidders shall only be considered for further

2. The Bidders have to submit original DD / Banker's Cheque / Receipt of Direct Bank Deposit

(GGRC Bank Account) of EMD” in Cover –I and “Technical Bid”- in Cover –II with

necessary documents mention above in point no.1 in one sealed envelope super scribed “Tender

Document for “Providing of Tea/Coffee, Dry/Wet Snacks and Lunch/Dinner At Gujarat Green

Revolution Company Limited.” on or before the closing date and time of Tender to the following

Sr. Manager (Technical & MIS)

Gujarat Green Revolution Company Limited,

Fertilizernagar Township, P.O. Fertilizernagar, Dist: Vadodara,

3. Tender documents will be accepted by RPAD / Speed Post / Courier or in Person only otherwise

Tender will be rejected.

4. All the certificates/documents required for qualifying criteria should be submitted with Technical

Bid for deciding of the opening of financial Bid.

5. GGRC reserves Rights to extend the due date for submission of Tender by issuing an

6. Tender, if not supported by required documents as mention above will not be considered and the

Bidder would be construed as disqualified.

7. The Bidders submitting Tender without EMD or EMD for lesser amount would be construed as

8. Any cost incurred in relation with the submission of bid will not be reimbursed by GGRC.

9. The Bidder must have to submit all required technical documents physically as well as

upload online before last date of e-Tender

(B) FINANCIAL BID

1. The Bidder have to submit Financial Bid online only as per the attached format given in

Part-II through the web portal of n-procure at https://www.nprocure.com of this Tender

document and no other format is acceptable.

2. GST if applicable shall be paid extra at actual by GGRC as per prevailing rates as declared by

Central / State Government on submission of documentary evidence.

3. The Bidders are requested to note that they should necessarily submit their financial bids in the

format provided and no other format is acceptable.

4. GGRC may on its discretion extend the last date for submission of the bids and such extension

shall be binding on all the Bidders. Addendum/Corrigendum/Re-tendering, if any in this regard,

will be informed through (n) Procure portal.

5. Financial bid must be submitted online only; if it is found in technical bid physical/online,

straightaway bidder will be disqualified.

(C) MODIFICATION AND WITHDRAWAL OF BIDS:

1. The Bidder may modify or withdraw the bid prior to the last date prescribed for submission of

2. No Bid shall be modified subsequent to the deadline for submission of Bids.

3. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and the

expiration of the period of bid validity.

(D) PRE – BID MEETING

1. For the purpose of clarifications of doubts of the Bidders on issues related to the Tender,

GGRC intends to hold a Pre-bid meeting. The date and venue of pre-bid meeting is mentioned

in the E-Tender Notice.

2. No Individual correspondence will be accepted in this regards.

3. Only authorized representatives of Bidder who can participate and take on the spot decision of

the deliberation will be allowed to attend the Pre-bid meeting. A letter to this effect must be

carried by the person representing the Bidder at the time of pre bid Meeting.

4. Not more than 3 Representatives would be permitted from each Bidder at the time of the pre

(E) OPENING OF TECHNICAL AND FINANCIAL BID

1. Online Bids (complete in all respect) as well as physically in separate sealed envelope received

along with DD / Banker’s Cheque / Receipt of Direct Deposit (GGRC Bank Account) of EMD

(Physically) on or before closing date and time of tender will be opened. Bid received without

EMD and after due date will be rejected straightaway.

2. The Technical bid should be complete in all respects, except prices, contain all information

asked for and most importantly comply with the technically. The documentary proof in support

of all Eligibility Criteria should be submitted along with technical Bid.

3. Incomplete bid or bids not confirming to the terms and conditions are liable for rejection by

GGRC. Any Technical Bid, submitted with incorrect information will be liable for rejection.

Further, if any Bidder is found to have submitted incorrect information at any time, he may be

debarred from participation in the tendering processes.

4. Eligibility criteria of bidders will be evaluated by GGRC. Technical bid of only those bidders,

whose bids are declared eligible, will be evaluated.

5. It shall be noted that required documents submitted in separate sealed envelope along with the

Technical bid will be perused/examined and in case of any deficiency, the Technical Bid will

be rejected and Financial Bid will not be opened.

6. Preliminary Examination:

6.1. The Company will examine the Bids for any computational errors, for sureties furnished by

bidder, for authentication of documents submitted and completeness of the Bids.

6.2. Arithmetical errors or any discrepancy will be rectified & will be binding to the bidders.

7. The successful bidder shall be decided only after successive tendering procedure by the

Tender Evaluation as well as quality of overall services.

7.1. GGRC will award the Contract to that bidder whose quotation has been determined to be

substantially responsive and evaluated as the lowest quotation in conformity with the

requirements of the specifications and documents contained herein, provided further that

the bidder is determined and evaluated to be qualified to perform the contract satisfactorily.

7.2. The successful bidder shall be intimated of his selection through the Letter of Intent or

Letter of Award/ Work Order which shall be sent to him through e-mail, courier or

registered mail.

7.3. GGRC reserves the right to seek clarification or call for supporting documents from any of

the Bidders, for which the concerned Bidder needs to submit the documentary evidence(s)

as required by GGRC.

7.4. GGRC reserves the right to resort to re-tendering without providing any reason whatsoever.

GGRC shall not incur any liability on account of such rejection

7.5. This Tender is non transferable. The incomplete and conditional tenders will be summarily

7.6. No Bidders will be allowed to withdraw after e-submission of bids/ opening of the tender;

otherwise the EMD submitted by the firm will be forfeited;

8. Validity of Bids

8.1. Bids shall remain valid and open for acceptance for a period of 90 days from the last

date of submission of Bids.

8.2. GGRC reserves right to extend for another period of 60 days in addition to 90 days without

giving any reasons thereof.

8.3. In case, GGRC calls the bidder for negotiation then this shall not amount to cancellation or

withdrawal of original offer which shall be binding on the bidder.

9. Right of Acceptance

9.1. GGRC reserve all rights to reject any bid including bids of those bidders who fail to

comply with the instructions without assigning any reason whatsoever and does not bind it

to accept the lowest or any specific bids. The decision of GGRC in this regard shall be final

9.2. Any failure on the part of the bidder to observe the prescribed procedure the bidder's bid is

liable for rejection.

9.3. Any attempt to canvass for the work shall render the bidder's bids liable for rejection.

9.4. GGRC reserves the right to award any or part or full Contract to any successful Contractor

at its sole discretion and this will be binding on the bidders.

9.5. In case of failure to comply with the provisions of the terms and conditions mentioned by

the Contractor that has been awarded the Contract, GGRC reserves the right to award the

work to the next higher bidder or any other Contractor and the difference of price shall be

recovered from the Contractor, which has been awarded the initial Contract and this will be

binding on the bidders. Security Deposit will also be forfeited.

9.6. GGRC may terminate the Contract if it is found that the Contractor is blacklisted on

previous occasions by any of the Government Departments / Institutions / Local

Bodies / Municipalities / Public Sector Undertakings / Private / Limited Companies.

9.7. The Company reserves the right to amend/ modify the Bidding documents at any time prior

to the deadline for submission of Bids, either at its own discretion or in response to the

clarification requested by a prospective Bidder. In such case, the Company may in its

discretion extend the deadline for submission of Bids in order to facilitate the prospective

Bidders for incorporating the effect of the amendment in their Bids.

(F) NOTIFICATION OF AWARD BY ISSUANCE OF 'LETTER OF ACCEPTANCE'

1. After determining the successful bidder after evaluation, GGRC shall issue a Letter of

Acceptance (LOA) in duplicate, which will return one copy to GGRC duly acknowledged,

accepted and signed by the authorized signatory, within seven (07) days of receipt of the same

by the successful bidders.

2. The issuance of the Letter of Acceptance to the bidder shall constitute an integral part of the

Agreement and it will be binding to the Contractor.

(G) PREPARATION OF BIDS

1. Bidder should take into account any corrigendum published on the tender document before

submitting their bids.

2. Please note the number of covers in which the bid documents have to be submitted, the number

of documents - including the names and content of each of the document that need to be

submitted. Any deviations from these may lead to rejection of the bid.

3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the

tender document / schedule.

(H) SUBMISSION OF BIDS

1. The Bidders shall have a valid Digital Signature Certificate for participation in the online

tender. Without Digital Signature online tender process is not possible. The cost of digital

signatures, if any, will be borne by respective Bidders. For the same all may contact to

following address:

E PROCUREMENT SUPPPORT

(n) Code solutions

A division of Gujarat Narmada Valley Fertilizers Compnay Ltd.

301, GNFC Info Tower, Bodakdev, Ahmedabad-380054

2. The bidder has to digitally sign and upload the required bid documents one by one as indicated

in the tender document.

(I) ASSISTANCE TO BIDDERS

1. Any queries relating to the tender document and the terms and conditions contained therein

should be addressed to Shri D,R.Joshi, Addnl. Manager (AS) (99256 42664) / Bhadresh R

Mistry, Jr. officer (97250 01361) or in person by visiting GGRC during working hours

(08.30 to 17.00) by taking prior appointment.

2. Any queries relating to the process of online bid submission or queries relating to (n) procure

Portal in general may be directed to Portal Helpdesk. The contact number for the helpdesk is

TOLL FREE NUMBER: 1800-419-4632.

PART B- OTHER TERMS AND CONDITIONS

1. The Rates quoted by bidder shall remain FIRM throughout the Contract period and

shall not be subjected to any Price variation whatsoever in nature.

2. The Contractor will deploy manpower for satisfactory execution of the Jobs under the

Proposed Contract. The manpower engaged by you will work effectively and be responsible

for completion of the Jobs assigned to them by Company’s Authorized Person or Contractor.

3. Security Deposit

3.1 The successful Bidder have to submit 5% Security Deposit Amount of Total Work

order value in favour of “M/s Gujarat Green Revolution Company Limited” payable at

Vadodara from any Public Sector Bank or schedule Private Sector Bank to GGRC

within 30 days of receiving the Work Order.

3.2 Security Deposit will be released within 12 months after satisfactory Completion of

3.3 GGRC reserves right to forfeit full Security Deposit amount to cover expenses /

damages on non-performance of the contract by the Contractor and / or non-

completion of the full period of contract awarded to the Contractor. The decision of

GGRC in this regards shall be construed as final and binding.

4. The contractor shall obtain license under the Contractor Labour (Abolition and Regulation) Act

1970 (hereinafter referred as the Contractor Labour Act) and all other requisite licenses at his

own cost from the appropriate authorities and comply with the terms and conditions of the

license(s) and all other relevant and necessary provisions of the Contractor Labour Act and

the Rules framed there under all such other provisions of laws in any enactment or otherwise

laid down by an authority from time to time, it being clearly understood and agreed that the

entire responsibility for compliance thereof shall always be of the contractor. The contractor

shall be fully responsible for any compensation etc. in case of any injury/casualty or mishap to

any employees of the canteen during canteen working hours. Appropriate

documents/Certificates issued from appropriate authorities should be enclosed to support this.

4.1 Food license for catering/canteen services , issued by appropriate authority of Gujarat State.

4.2 The tenderer should have worked with Government/Public Sector Undertaking/Large Private

Sector Institution of higher education having a Campus Guest House & Students’ hostel facility

with minimum of 75 persons, and a Certificate of Performance should be enclosed duly indicating

the period/scope of contract and type of payments received.

4.3 GGRC reserves the right to obtain feedback from the previous/present clients of the Tenderer and

also depute its team(s) to inspect the site(s) at present contract(s) for on-the-spot first hand

information regarding the quality of food and services provided by the Tenderer. Decision of

GGRC with regard to award of the contract will also depend upon the feedback received by it from

the previous/and present clients and also from its team(s) deputed for the purpose. The decision of

GGRC in this regard will be final and binding on all bidders.

The Tenderer should have GST/CST/TAN/PAN/MSME Registration

4.4 GGRC reserves the right to change any condition of the tender before opening of the Technical

4.5 Canvassing in any form will make the tender liable to rejection.

4.6 Quoted rates should be exclusive of all taxes and duties. These rates shall be fixed for one year.

4.7 GGRC reserves the right to reject any or all the tenders, wholly or partly without assigning

any reason thereof. In all matters pertaining to this tender, the decision of GGRC shall be

final and binding.

4.8 The tenderer is advised to visit and examine the site of works and its surroundings and

obtain for himself all information that may be necessary for preparing the bid and entering

into contract for execution of the works. The cost of visiting the site shall be bidder's own.

4.9 The tenderer should be prepared to come to GGRC, to take part in discussion, if required at

a short notice.

4.10 Request for any further extension of the above deadline shall not be entertained. Delayed

and/or incomplete tenders shall not be considered.

4.11 The Agency shall be solely responsible either for any injury, damage, accident to the

workman employed by the agency or for any loss or damage to the equipment/property in

the areas of work as a result of negligence/carelessness of its workers.

4.12 The workers employed by the Agency shall wear uniform and name badge, which is

provided by the Agency, and the agency, shall be responsible for the discipline of his

workers. The workers are not employees of the Institute and shall not have any claim

whatsoever on the Institute and shall not act detrimental to the interest of the Institute. The

workers shall have to follow the security regulations as directed by Security and

Administration of the Institute. Workers shall not form union or carry out trade union

activities in the campus.

4.13 The Agency shall ensure the police verification of all the persons before deploying them at

the allotted premises.

4.14 No accommodation will be provided in the campus for the workers and the Agency shall

make its own arrangements.

4.15 GGRC shall provide chairs and tables and water coolers/dispenser for the canteen. The

canteen is equipped with pot rack, dish table, dish washing area, refrigerator, stainless steel

rack, water cooler. All other furniture and equipment, if any, required for satisfactory

performance of the contract will be provided by GGRC.

4.16 The Agency shall have to arrange for all cooking equipment, utensils, crockery services

and other necessary equipments etc. on his own for smooth running of the canteen.

4.17 Agency has to prepare Tea / Coffee in the Company premises, agency has to arrange for

fuel etc. at it’s own. There is no facility for preparing food , so agency has to supply freshly

4.18 The Agency shall not make any alterations or additions to the accommodation provided in

the Institute for cooking and catering purposes.

4.19 All the documentation in the tender should be in English.

4.20 Successful Agency shall execute an agreement in the prescribed format.

4.21 The Tender should be complete in all respects.

The contractor shall not sublet the whole or part of the work, except where otherwise provided

by the contract. The Contractor shall not sublet any part of the work without the written

consent of the concerned Unit OR Department Head and such consent if given shall not relieve

the contractor from any liability or obligation under the contract and shall be responsible for

the acts, defaults and neglects of any sub-contractor, neglects of the contractor, his agent,

servants, or Employee.

6. ASSIGNMENT OR TRANSFER

You will not assign or transfer whole or part of the contract awarded to you hereunder or whole

or part of your work, services, obligations, responsibilities, liabilities, and rights, hereunder or

give a sub-contract for carrying out all or any of your works, services, obligations,

responsibilities, liabilities, and rights hereunder to any other person or party without our prior

written consent.

7. PAYMENT TERMS:

The payment in respect of official hospitality bills of GGRC submitted in duplicate by the

Contractor shall be released on receipt basis subject to fulfillment of obligations(within

days) by the Contractor imposed under various laws, Rules & Regulations, etc. applicable from

time to time and after scrutiny of authorization for supply at the prices offered by the

contractor. Any supply of food items without proper authorization by the designated authority

of GGRC will not be paid for. Income Tax, as applicable at the prevailing rates, will be

deducted at source.

In the event there is any query, objection, delay or dispute with regard to any bill or a part

thereof, the Contractor shall not be entitled to any interest to be paid by GGRC for late

8. TERMINATION OF CONTRACT

GGRC reserves the right to cancel the order placed on the selected Bidder by providing one

months notice and recover expenditure incurred by GGRC on the following circumstances:

8.1 The selected Bidder commits a breach of any of the terms and conditions of the bid.

8.2 The progress regarding execution of the order accepted, made by the selected Bidder

is found to be unsatisfactory.

8.3 In addition to the cancellation of work order, GGRC reserves the right to appropriate

the damages through encashment of Performance Guarantee given by the Bidder.

8.4 The bidder shall not assign or sublet his scope of work or any part thereof; any breach

of this condition shall entitle GGRC to terminate contract and selected Bidder liable

for payment to GGRC in respect of any loss or damage arising or ensuing from such

9. PENALTY CLAUSE :

In the event of breach of contract terms, or failure to meet the agreed – upon standards/ timelines,

the client may, at its discretion, impose penalties for the specific meal / event where the deficiency

in service occurred, or the cost difference for sourcing substitute items, whichever is higher on the

10. LANGUAGE OF THE TENDER:

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

govern. Notarized copy of certificate / documents provided in Hindi / Gujarati will be

11. AMENDMENT OF TENDER

At any time prior to the deadline for submission of Tender, GGRC, Vadodara for any reason,

whether at its own initiative or in response to the clarifications requested by prospective

interested bidders, may modify the Tender document by amendment.

T h e s a m e a m e n d m e n t will be notified in leading newspaper and on GGRC website

(https://ggrc.co.in) and changed modification will be binding on them. In order to allow

prospective Agencies a reasonable time to take the amendment into account in preparing their

Tender document,GGRC,Vadodara,at its discretion,may extend the deadline for the

submission of Tender.

12. REJECTION OF TENDER:

The Bidder is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. Failure to furnish the required information or

submission of tender not as per the specification will be at the Bidder’s risk and may result in

The offer may be rejected in case the bidding schedules / annexure are not filled/ partially filled

and if particulars are not given in format prescribed in the tender documents.

13. INTELLECUAL PROPERTY

GGRC retains all rights to its pre-existing intellectual property and any intellectual property it

creates in connection with the agreement; and the Bidder assigns to organization all rights in

any work product developed.

Bidder pursuant to the agreement shall be deemed to be owned by the organization. If the

Bidder will not agree to an assignment, then the Bidder should, at a minimum, grant

organization a perpetual, irrevocable, worldwide, royalty-free license to use the work product

developed pursuant to the agreement.

14. FORCE MAJEURE

14.1 GGRC may consider relaxing the penalty and delivery requirements, as specified in this

Tender Document, if and to the extent the delay in performance or failure to perform its

obligations under the contract is the result of a Force Majeure.

14.2 Force Majeure is defined as an event of effect that cannot reasonably be anticipated

such as natural disasters, act of states, the direct and indirect consequences of wars

(declared or undeclared), hostilities, national emergencies, civil commotion and strikes

at successful bidders premise, etc.

In case of forced circumstances, the contractor may be informed by the Company one Day in

advance pertaining to stoppage of full or part of the job work as per the Scope of Work

explained to you and bill will be paid on the basis of total amount of work performed by the

explained to you and bill will be paid on the basis of total amount of work performed by the

Contractor. For resumption of the work, the contractor will be informed one day in advance.

15.1 No information about GGRC can be used by the Bidder in whatsoever circumstances

for any purpose. Breach of this will legally be filed as per the Govt. of India IT Act

2008.Permission of GGRC will be required before Bidder uses GGRC's name for any

15.2 Since the personnel of the Bidder have to work in GGRC, they shall adhere to all

administrative and safety requirements of GGRC.

16. SETTLEMENT OF DISPUTES AND ARBITRATION

In case any dispute or difference whatsoever arises between the parties hereto in respect of or

relating to or touching this tender and Contract from the tender , then the parties shall try to

settle every such dispute or differences amicably. Any such dispute or differences, which the

parties cannot resolve in an amicable manner, shall be finally settled in accordance with the

Arbitration and Conciliation Act, 1996 and Rules framed there under. The decision of

Arbitrator shall be final and binding on the parties. Arbitration proceedings shall be conducted

in Vadodara and the language of Arbitration shall be English. Notwithstanding the existence of

any such dispute or difference or any reference thereon, the liabilities and obligations under

this contract will continue to be fulfilled by the parties hereto during the arbitration

17. JURISDICTION OF COURTS:

This shall be construed and governed by the laws of Republic of India and the parties hereby

submit to the exclusive jurisdiction of the Vadodara Courts of Law.

PART C - SCOPE OF WORK

1 Supply of prepared, process, cocked food to be served to items to GGRC employees in canteen

as per time slot decided by GGRC with terms and conditions of tender document. The workers

will work in Kitchen and Dining area of GGRC and cleaners cannot be used for canteen work.

The average requirement of items :

1. Tea/Coffee Regular) - Approx 30 to 40 units per day (Morning and afternoon to be

prepared at GGRC office)

2. Tea Lemon / Green

3. Dry snacks - Approx 90 to 100 units per day

4. Wet snacks - Approx 30 to 40 units per day

5. Limited lunch - Approx 30 to 35 units per day

6. Dinner as and when required, quantity vary as number of employees

7. Unlimited Lunch /dinner as and when required for Guests visiting GGRC may be served

8. South Indian/Chinese/Punjabi etc dish to be served once in a month.

However, abovementioned numbers are indicative only and time to time it may vary.

Whatever food, tea or snack is supplied to GGRC company, it should be fresh and

2 Job Specifications:

2.1 The agency is required to set up the arrangement in the canteen, meeting day to day

requirements of the employees like breakfast, lunch, tea, snacks, coffee, cold drinks etc.

and should have catering arrangements on requirement basis. The agency should also

provide tea/coffee, snacks, lunch/dinner as and when training courses are conducted in

2.2 No minimum guarantee will be furnished to the Contractor towards requirement of food

2.3 The food has to be prepared in clean, hygienic and safe conditions at your own kitchen

as per the given pre-fixed menu. The cooked food will be transported in the hot

casseroles through your own transportation. The food must be served fresh & in hot

condition in GGRC canteen.

2.4 The workers should have worked in large canteens, hotels, messes and should have the

sufficient knowledge and aptitude of preparing food vegetarian including Gujarati,

Punjabi, South Indian, Chinese, Thai, Continental and other traditional cuisines. The

employees of the caterer should wear proper uniform. The caterer shall be responsible

for the proper conduct and behaviour of the employees engaged. The employees cannot

reside in the place of work except to the extent necessary for their duty in respect of the

functioning of the dining facility.

2.5 GGRC shall arrange for disposal of the garbage collected from the canteen, dining

halls, dish wash area etc. every morning in closed bins by separation of bio-degradable

waste from non-biodegradable waste. The surroundings shall be kept clean and

2.6 All the vessels used for cooking to be kept clean always and will be washed with water

and soap solution and mopped regularly and will be disinfected once in a month or as

and when required.

2.7 GGRC shall arrange for disposal of the garbage collected from the canteen, dining

halls, dish wash area etc. every morning in closed bins by separation of bio-degradable

waste from non-biodegradable waste. The surroundings shall be kept clean and

2.8 High quality of hygiene, sanitation and safety will be maintained at kitchen. All the

surrounding area of the canteen premises should be cleaned by sweepers of GGRC.

2.9 GGRC has fixed menu quantity etc. for each item on the menu and rates at which these

items to be supplied based on the prevailing prices. The tenderer should quote their

price accordingly.

2.10 The contract will not be allowed to change or fix the rate as mentioned in the fixed

menu. It is mandatory on the part of the contract to serve each item of menu at the rates

and quantity as given in the Schedule –B.

2.11 Initially the canteen work order will be given for a period of one year and same can be

extended on the satisfactory performance on mutual consent for further period. A

review would be done on competition of every 6 months and based on the review,

extension would be considered.

2.12 Canteen facilities (kitchen area to store prepared food & Dining hall) at GGRC are

provide by the company on as is where basis and GGRC shall provide the Canteen

Plates like lunch plates/ snack plates, spoons, & cups/glass for tea/coffee/Drinking

2.13 For providing of Tea/Coffee, Dry/Wet snacks & Lunch/Dinner (employees and

Farmers Training) at GGRC, you have to ensure that First quality of vegetables,

fruits, provisions, dairy products, tea/sugars/coffee etc, must be used. Caterer shall use

only branded raw materials and best quality items to prepare lunch/dinner/snacks.

2.14 The caterer should be solely responsible for the arrangements of required gas refills

along with supply of milk/tea/coffee/sugar etc. from its own resources.

2.15 The caterer shall provide catering services as given in the menu annexed to the

agreement. The cost includes fuel cost, procurement of provisions and vegetables of

good quality and other items. Further, the cost of these raw materials shall be inclusive

of loading and unloading, transportation, storage at kitchen premises, statutory taxes

excluding service tax, duties and all other levies (existing and which may be imposed

from time to time) for which no additional cost will be paid or reimbursed by GGRC.

2.16 The caterer shall make his own arrangement for procuring cooking utensils etc.

Caterers should not use any artificial colour, preservatives and other harmful chemical

additives’ (say, for example, mono-sodium glutamate) in any of the dishes or even

store them in the canteen premises. (Note: the above list is indicative and not

2.17 GGRC shall not provide any additional facilities to the canteen, other than the existing.

2.18 The authorized GGRC officials shall have every right to inspect the canteen without

any notice and take appropriate action. You should not provide items which are not

approved. As per Govt. guidelines, cigarettes, pan & Gutkha etc., are strictly

2.19 Authenticated certificates, testimonials and proof of experience should be produced

along with the tender.

2.20 The caterer hand over the all fixtures, furniture etc. which are GGRC property in good

condition at the termination of the contract.

2.21 The caterer shall not make or permit any construction or structural alternation or

additional fittings inside the premises or the work place without prior written approval

of the authorities

2.22 Staff strength in helpers should be optimum and finalized in consultation with canteen

2.23 Employment of child labourers (below 18 years) is totally prohibited. It is

responsibility of the caterer to comply with all formalities of Labour office including

obtaining necessary labour license.

2.24 The Caterer should ensure that all the employees are free from communicable

diseases. Medical certificates to this effect should be made available for inspection by

the authorities.

2.25 All expenses related to the functioning of the employees like EPF/ESI engaged by the

caterer shall be in the scope of the Caterer only.

2.26 Turnover during the last 3 years along with balance sheets and P& L accounts need to

2.27 GGRC reserves the right to review and modify the terms and conditions periodically.

2.28 The items of food served will be checked by the Food Quality Inspection Committee

constituted by GGRC. Such quality inspection may be a test inspection/random

inspection/regular inspection. In case of dispute on quality between caterer and the

Quality Inspection Committee constituted by GGRC, Addl. Manager, GGRC will be

the sole arbitrator and His/her decision shall be final and binding on both the parties.

2.29 Any other relevant matter for better functioning of canteen will be included at the later

2.30 A complaint book shall be kept in the canteen to record any complaint or suggestions

from any user in GGRC and will be produced for inspection. Based on all these

complaints/suggestions, decision taken by the Quality Inspection Committee shall be

Bidders Profile

Performa for Bidders Profile to be uploaded online in PDF format as well as submitted physically with required documents

mentioned at "General Terms and Conditions" specified at Sr. No.1.

BASIC INFORMATION OF BIDDER

7 Details of DD/Banker’ Cheque / :

Direct Deposit in Bank of EMD

Documentary proof of address shall be attested with this Form.

ORGANISATION DETAILS

1 Constitution (whether Sole Proprietorship / : _______________________________________

Partnership / Private Ltd / Public Ltd. /

2 Names of Proprietor/ Partners : _______________________________________

Directors / CEO

3 Certificate of Registration/ : _______________________________________

Partnership deed or firm registration certificate

/Shop and establishment certificate (as Annexure-II)

4 Food Safety and Standards Authority of India : _______________________________________

License under FSS Act. (Annexure- III)

5 Bank Details / Bank Name with branch :__________________________________________

(Bank Cheque as Annexure-IV) :__________________________________________

6. REGISTRATION WITH STATUTORY AUTHORITIES :

1 EPF Number Allotment Letter : __________________________________________

( If Applicable) (Annexure - V)

DETAILS OF WORK EXPERINECE & WORK COMPLETION CERTIFICATE

1. Please provide below details of past work experience in reverse chronological order including your current

Contracts and attach Work Orders. (as Annexure VIII):

SR NAME & ADDRESS OF VALUE OF PERIOD OF CONTRACT

NO THE ORGANIZATION CONTRACT (SPECIFIY FROM TO DATE)

2. Last two years Financial Turnover in the Format attached at Annexure-X

STATUS OF COMPANY

1. Whether your company was black listed by any

company or organization Yes / No (To be

submitted online as well as physically as per

the Format attached at Annexure- XI with

“Technical bid cover.”) :

Signature of Bidder:

Date: Place: Company’s Round Seal

DD/ Banker's Cheque of EMD

Original DD / Banker's Cheque / Receipt of Direct deposit with Bank for EMD of Rs. 20,000/- to

be submitted online as well as physically in cover –I.

Copy of Registration Certificate / Partnership deed / Shop Establishment Certificate should be

submitted online as well as physically as annexure-II in Technical bid cover- II.

Food Safety and Standards Authority of India License under FSS Act

Copy of Bank Cheque should be submitted online as well as physically as annexure-IV in Technical

Self Attested Copy of EPF number allotment letter if applicable should be submitted online as well as

physically as annexure- V in Technical bid cover

Self Attested Copy of GST Certificate should be submitted online as well as physically as annexure-

V in Technical bid cover- II

Self Attested Copy of PAN Card should be submitted online as well as physically as annexure-VI in

Technical bid cover- II

Copy of Work Orders from Previous Clients should be submitted online as well as physically as

annexure-VIII in Technical bid cover- II

Work Performance Certificate from past / Current Client in the Format attached at (Annexure-IX)

Last two years Financial Turnover in the Format attached at (Annexure-X)

The bidders have to sign undertaking in regard to Stop Deal / Black List Thereof in (Annexure-XI).

This should be submitted with the technical bid.

FORMAT OF WORK PERFORMANCE CERTIFICATE ANNEXURE –IX

(Filled by Current /Past Clients and to be submitted online as well as physically in Technical bid cover- II)

1. Name of the Contract and Location:

2. Scope of Contract:

3. Date of Commencement & Period :

This is to certify that the work under the above named contract, including all amendments thereto,

has been satisfactorily completed or satisfactorily performing by

Accordance with the terms of the contract.

During the period we found their services satisfactory.

This certificate is issued for tender purpose.

Seal of the Organization

Signature of the Competent Authority with Name

and Designation

FORMAT FOR FINANCIAL TURNOVER (CAPACITY)

(To be submitted online as well as physically in Technical bid cover- II)

This is to certify that M/s.__________________________________________ having its office at

Has achieved the following turnover during the last Two Financial year.

FINANCIAL YEARS ANNUAL TURNOVER (In Rs. CR)

The above figure has been verified from the documents produced and it is true and correct to

the best of our knowledge and belief.

Name of Chartered

Accountant/ Firm :

Signature of the Chartered

Accountant Reg. No :

Note: It is mandatory to certify by Chartered Accountant (Company Auditor) with name and

signature. The certified copy of balance sheet for last two years duly audited / certified by

Chartered Accountant along with CA certificate for turn over & Net worth and a copy of Un-

Audited Balance Sheet for the Current Financial Year to be submitted in physical in Technical

bid cover along with this annexure.

UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF

(To be filled by bidder and submitted online as well as physically in Technical bid cover- III)

Sub: Undertaking in regard to Stop Deal / Black List thereof.

Ref: TENDER NOTICE NO. GGRC/Pur&Admin/Canteen/Tender/2026-27

___________________________________________ is not stop deal/blacklisted by GGRC/ GSFC or

its subsidiary companies or by any Central/State Government PSU / Govt. Company or by any

Central/State Government Department in India.

Note: Bidders has to reproduce above declaration in the text box area with filling of all blanks

Above furnished is true and correct to best of my knowledge.

Signature of Bidder:

Place: Company’s Seal:

Bidder Eligibility Criteria

Criteria Proof to be submitted

The vendor should be firm

Certificate of Incorporation to be

/company registered in India

1 provided. Proof of orders of similar

with minimum Three (03)

nature over a period of last three years

Years of presence in India.

The bidder should be in

catering business (excluding

beverage and snacks services)

for a continuous minimum

period of Three (03) years.

The caterer is required to meet

the catering requirement

2 Submit any document proof

GGRC. Accordingly, the

caterer should have expertise

in Gujarati, Punjabi, South

Indian, continental, Chinese,

and other traditional cuisines

for continuous minimum

period of Three (03) years

The bidders should have

Experience of having

3 continuously run the catering Submit any document proof

services during the last three

The Bidder should have

turnover of minimum Rs.

Lakh per annum for the last 2 last two years duly audited / certified by

4 Chartered Accountant along with CA

financial years.

PART-I Technical Bid (following documents to be uploaded online in .pdf format)

Sr.No. Document File Type Compliance Remarks

1 Contact Details Form .PDF

EMD of Rs. 20,000/-(Rs. Fifteen thousand

only) (scanned copy)

Scanned copy of Affidavit (As per attached

Certificate of Registration / Partnership

4 deed or firm registration certificate / Shop .PDF

and Establishment Certificate

Certified copies (i) PAN, (ii) GST, (iii) MSME

5 (iv) Labour Registration, .PDF

(v) EPFO Registration, (vi) ESIC Registration,

6 Proof of minimum experience .PDF

Last two years Financial Turnover

Attested copy of the audited balance sheets

8 for the completed two financial years .PDF

9 Check List Form .PDF

Part-II FINANCIAL BID

(Financial Bid) FOR PROVIDING OF TEA/COFFEE, DRY/WET SNACKS AND

LUNCH/DINNER AT GUJARAT GREEN REVOLUTION COMPANY LIMITED FOR

THE YEAR 2026-27

Rate Offered Per

Sr No Items Qty Measure no/per pack(Rs.)

excluding taxes

1 Tea/Coffee Regular (for canteen 09:00 AM to 01 cup 100 ml

10:00 AM) and as an when required from 08:30

2 Tea Lemon/Green 01 cup 100 ml

3 Dry Snacks (09:00 AM to 10:00 AM) 01 pkt 50 gms

MENU: Mini Bhakharwadi, Makai Chevda, Tikha Gathiya, Sev Mamara, Solapuri Chevdo,

Chana jor Garam, Fulvadi, Gathiya (bhavnagri, tikha), Besan Papdi (tikhi –mori), jada

mathiya, Lilo Chevdo, Indori Mix, Farsi Puri, Ratlami Sev, Papad Poha, Dal Mooth,

Lasaniya Mamara, Moong Dal, Mix Chavanu, Sweet Sakarpara,Aloo sev,Banana waffer to

be served in individual packets. (as decided by GGRC upon mutual understanding)

4 Wet Snacks to be served in individual packets (daily any one)(to be served 09:00 AM to

10:00 AM) Rate of Excluding of Taxes

Rate Offered Per

Sr.No. Items Qty Measure

no/per pack(Rs.)

02 Idli (with coconut Chutney and Sambhar) 01 Plate

02 Veg Cutlet (with fresh green chutney) 01 Plate

Puna-misal (Poha with sprouted mug, dahi sev

2 Vada Sambhar with coconut Chutney 01 Plate

Batata Poha (with small sev and raw cut

onion) onion to be added if any

Sev-Khamani(with green chutney) 01 Plate

Sev Ushal (with 02 nos. of bread buns along

01 Plate (excluding

with sev-10 gms/raw cut onion 05 gms)

03 Thepla (with curd) 01 Plate

03 nos. Bataka vada 01 Plate

2 No. Samosa 01 Plate or Sambhar)

2 No. Vadapav 01 Plate

Khaman 01 Plate

Mix Bhajiya 01 Plate

Boiled chana with corn & salad 01 Plate

2 nos. Utappa 01 Plate

Aloo/Gobi/Paneer/Cheese/Veg Paratha 01 Plate

Dhokla / Idla 01 Plate

Veg Sandwich 01 Plate

01 Plate Minimum

01 Plate 150 Grams

Green/Moong Dal Kachori 01 Plate

The above mentioned items can be change as decided by GGRC upon mutual

Extra Items : Cost of these extra items to be collected from employees directly

Rate Offered Per

Sr.No. Items Qty Measure

no/per pack(Rs.)

(Tomato/Sweet Corn/Cucumber/Peas and

Mint/Mix Vegetable/Beetroot Etc. as per

availability in season)

(Orange/Mango/Carrot/Watermelon/Sweet

Lime/Sapota/Banana/Mix Fruit etc as per

availability in season)

Lassi/Butter Milk/Soft Drink/Milk shake/Tetra

3 Pack/ ICE Cream etc. and other if any 1 100 ML

demanded by company.

4 Hot Milk 1 Cup 100 ML

5 Employee Lunch/Dinner (Limited Qty) Food Serving Time (12:25 to 01:00 PM for lunch

(Rate of Excluding of Taxes)

Rate Offered Per

Sr No Items Qty Measure no/per pack/per

Chapatti/Roti (04 Nos.)

1 or Paratha (02 Nos) or Poories(06 nos.) made

from wheat only

One bowl of seasonable vegetable sabji/Mix

fruit dish/Banana 1 piece.

One bowl of pulses (Mung, Rajma, Black

Chana, Chole Chana, Tuver Dal, Masoor Dal

(husk/without husk) or any other pulses agreed

Plain boiled rice or Pulao or Jira Rice or

Khichadi / Masala Khichadi or Veg. Biryani

(Basmati/Sona Masoori/Ponni) (as per daily

Dal (Gujarati/Dal fry) or Kadhi

(Gujarati/Punjabi/Pakoda Kadhi) or Raitu

6 Papad /Fryums One Time

Butter Milk / Dahi / Lemon Water/ Bundhi - 100 ML

Fruit Raitu One Time

8 Pickle (all Variety) / Salad / Onion One Time

Sweet once in a week (Carrot Halva/Sooji 02 Nos. or

9 Halva/Mango Ras/Lauki Halva/Fruit 100 Grams

Custard/Dahi wada/Gulab Jambu/Sevaiya)

** If required it may be served as Jain Food, In the above mentioned items like Vegetable

Sabji, Pulses, Rice’s, Sweets can be change as decide by GGRC upon mutual understanding.

Once in a month upon prior intimation, caterer has to provide Food Menu viz.

Kathiyawadi/South Indian/Punjabi/Pav Bhaji/Chhole Bhature/Fried Rice/Undhiya Puri-Jalebi

6 Lunch/Dinner (Un - Limited Qty) Food Serving Time (12:25 to 01:00 PM for lunch and

at night as an when required (Rate of Excluding of Taxes)

Rate Offered Per

Sr No Items Qty Measure

Chapatti/Roti or Paratha OR Poories made

from wheat only

Seasonable vegetable sabji/Mix fruit

dish/Banana 1 piece.

Pulses (Mung, Rajma, Black

Chana, Chole Chana, Tuver Dal, Masoor Dal

(husk/without husk) or any other pulses

agreed mutually.

Plain boiled rice or Pulao or Jira Rice or

Khichadi / Masala Khichadi or Veg. Biryani

(Basmati/Sona Masoori/Ponni) (as per daily

Dal (Gujarati/Dal fry) or Kadhi

(Gujarati/Punjabi/Pakoda Kadhi) or Raitu

6 Papad /Fryums Unlimited

Butter Milk / Dahi / Lemon Water/ Bundhi -

8 Pickle (all Variety) / Salad / Onion Unlimited

Sweet Extra if Required to be quote

separate per dish (Carrot Halva/Sooji 02 Nos. or

Halva/Mango Ras/Lauki Halva/Fruit 100 Grams

Custard/Dahi wada/Gulab Jambu/Sevaiya)

In the above mentioned items like Vegetable Sabji, Pulses, Rice, Sweets can be change as decided

by GGRC upon mutual understanding

1. The above rates are applicable for the entire contract period mentioned in the document.

2. The tender should cater to any minor modifications in the menu items as requested by

employees and approved by the Canteen Monitoring Committee without any additional cost.

3. The Tender should also include additional items in the menu as decided by GGRC. Price for

such items will be decided based on the price of similar items on the existing menu list.

4. Tenderer should also abide by the decision of GGRC and terms and conditions mentioned in

Signature of the Tenderer with seal

(In all the above pages also, the Signature of the tenderer with seal should be incorporated)

(TO BE SUBMITTED ONLINE AS WELL AS PHYSICALLY FORM IN SEAL COVER OF “EMD COVER

DOCUMENTS” AS WELL AS “TECHNICAL BID COVER DOCUMENTS”)

NAME OF DOCUMENT

1. Technical Bid (Part-I) Bidders Profile

Original DD / Banker's Cheque / Receipt of Direct deposit with Bank (GGRC

Bank Account) of EMD of Rs. 20,000/- Physically in cover –I

Registration Certificate / Partnership deed / Shop Establishment Certificate.

4. Copy of Bank Cheque (Annexure –III)

5. Self Attested Copy of EPF no. allotment letter if Applicable (Annexure –IV)

6. Self Attested Copy of GST Certificate (Annexure –V)

7. Self Attested Copy of PAN Card (Annexure –VI)

8. Copy of Work Orders from Previous Clients / Current clients (Annexure –VII)

Work Performance Certificate from past / Current Client in the Format

attached at (Annexure-VIII)

10. Format for financial turnover (Capacity) (Annexure –IX)

11 Undertaking in regard to Stop Deal / Black List (Annexure-X)

12. Eligibility Criteria

13. PART -I- Technical Bid

14. PART-II-Financial Bid (To be submitted online only)

Signature of Bidder:

Place: Company’s Round Seal: