Oil filtration of 66/11KV, 5 to 20 MVA Power Transformers at various locations under Mehsana Tr. Circle.

subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will

not be considered eligible for technical scrutiny and as such, their technical bids will not be opened.

Sr. Description

1 Tender No.: MTC/052026/n-27

2 Tender Fee (Non Refundable) Rs. 1180/- (1000+180)

3 Estimated cost Rs. 1858500.00/-

4 Earnest Money Deposit amount Rs. 18585.00/-

5 Appropriate Class Any class of GETCO.

On line (E-tendering) tender/ offer submission last date up

to 16.00 hours only (This is mandatory)

Date of opening of online Tender fee/ EMD and Technical

bid at 16.01 Hours.(If Possible)

9 Tentative Date of on – line opening of Price bid, (if possible) Shall be intimated separately

10 Time limit 24 month

1. All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be attach with online form only. It shall be sole

responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final. This is

intended for transparency and speedy evaluation of the bids. Instead of simply confirming /

attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate

place in respect of each line appearing in each online annexure. Wherever required, bidder shall

invariably have to upload supporting authentic documents in the online bid. (In the absence of

required details in the online annexure, the purchaser has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD through online payment methods only. Copy of

payment to be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Payment option for submission of Tender fees & EMD should be Online i.e. by RTGS/NEFT

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

After payment through RTGS/NEFT, Bidder has to provide following details by e-mail on the

same date of payment so payment receipt can be generated. Mail should on below mail

addresses with contains details:

Sr. Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

Mail to: [email protected]

Copy to: [email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc.

7. No physical tender shall be accepted / opened. Online bid receipt after due time of tender or any

other reasons and the Corporation shall not assume any responsibility for late receipt.

8. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

The Superintending Engineer,

Gujarat Energy Transmission Corporation Limited,

Circle Office, Visnagar road, Mehsana, - 384

Yours faithfully,

Superintending Engineer

GETCO, Mehsana.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE OFFICE,

Tender No: MTC/052026/n-27

Oil filtration of 66/11KV, 5 to 20 MVA Power Transformers at various locations under

Mehsana Tr. Circle.

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The G u j a r a t E n e r g y T r a n s m i s s i o n C o r p o r a t i o n L t d ., Circle office, Mehsana

hereinafter called ‘ OWNER’ i n t e n d s t o r eceive b i d s f o r subjected work as detailed in the

accompanying s p e c i f i c a t i o n s i n accordance with Terms and Conditions herein. The bids shall be

prepared and furnished as per these Instructions.

2.0 Qualification Requirement

1 Registration: Bidder quoting for the bid shall have registration in appropriate class with GETCO for

transformer OH/Filtration/repairer for 66KV and above voltage class.

2 Experience: Bidder having experience of similar work of 66KV or higher voltage class power transformer

with GETCO or state or central transmission utility as a main contractor. Agency have to completed

minimum 10 nos. of same work satisfactorily in last Three Financial years. Copy of work order, work

completion certificate should be submitted with technical bid with Annexure- I, II & III attached herewith.

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of

minimum 20 % of the estimated cost & n o t o l d e r t h a n 1 Y e a r .

4 Provident Fund Code: Separate provident fund code number towards firm registered with Regional

P. F. commissioner.

5 Turn-Over Certificate: submit last three years audited balance sheet & P& L statement.

6 Nature of Firm: Attested copy of Partnership Deed, P o w e r of Attorney, if any, for signing the b i d

documents in case of partnership firm &self-affidavit for proprietorship firm. All such documents

shall have to be NOTARISED.

7. I.T. PAN CARD: The bidder should submit the attested Photocopy of PAN Card of their firm.

8. GST Registration: The bidders should submit the certified copy of GST registration of their firm.

9. Electrical contractor’s license: The bidders should submit the attested copy of GOG Electrical

Contractor licenses of firm with latest validation.

10 . List of Tools & Tackles: – Bidders have minimum following tools/ Machineries in appropriate &

working condition with photographs & Test Certificates.

1. Mobile Filter machine (Minimum 6000 LPH filter machine with all required accessories)

2. BDV Test Kit (Range- 0-100 KV)

3. Oil PMM Meter

4. Due point measurement kit

All meters are required calibrated within last year.

Agency also arrange 2nd set of above Tools with Filter Machine in case of work required in

parallel at other site. No extra claim granted for other site.

The bidders must be attach submitted all above documents scanned copy on n-procure and

certified/self-verified copy of all documents submit with physical Technical bid.

Details of the Firm

Name of the Firm

1 Address of registered office

2 Contact personnel

4 Office Phone No.

7 E-mail address

1 Address of WORK

2 Contact personnel

4 Office Phone No.

List of work completion certificate submitted with technical bid

Name of the authority by whom

Sr. Name of work the work completion certificate Reference No. & Date

Details of experience in last two years from the due date of tender

Order Nos. of sub- order

of Date of fully

Sr. Name of reference no. Order stations/feeder under

completio completio executed

No. s/s & Date value bays execu

A Gujarat Energy Transmission Corporation Ltd.

B Other state electricity board

C Private Firms

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion t h e Q u a l i f i c a t i o n d a t a i s i n c om pl et e a n d B i d d e r i s not qualif ied t o

per f or m t h e C ontr ac t satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/ liable

for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

1. Special Conditions of Contract. & 2. Technical Specifications.

5.0 Knowing the Bid Documents

5.1 Every intending B i d d e r is to examine a n d understand a l l instructions, f o r m s , terms, conditions

a n d specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of

a Bid not substantially r es pons ive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or

is in doubt as to the true meaning of any part, he shall make a request, in writing not later than the

date of pre Bid d i s c u s s i o n t o the owner in triplicate. The o w n e r w i l l i s s u e e x p l a n a t i o n s

interpretations and clarifications as deemed fit in writing as a response to this request. On

receipt of such interpretations/clarifications, the Bidder may submit his Bid within the date and time

stipulated in the Bid invitation, all such explanations, interpretations and clarifications from the Owner

shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at

his own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of bidding

document from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the

same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account

in preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged

by the Bidder and the Owner, shall be written in the English language, provided that any printed

literature furnished by the Bidder may be written in another language so long as accompanied b y

an English translation of its pertinent passages. Failure to comply with this may disqualify a bid. For

purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/type written text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may

have any effect on the execution of the Contract covered under these documents and specifications.

The Owner shall not entertain any request for clarifications from the bidders, regarding such local

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting t h e p r o p o s a l s . No c l a i m f o r f in a nc ia l a d j u s t m e n t t o t h e Contr ac t

a w a r d e d u n d e r t h e s e specifications and documents will be entertained by the owner. Neither

any change in the time schedule of the Contract nor any financial adjustments arising thereof shall

be permitted by the Owner, which are based on the lack of such clear information or its effect on the

cost of the works to the Bidder.

10.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief

description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the Qualification

Requirements as detailed in Clause 2.0 above and Special Conditions of Contract.

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the work specified under the accompanying Technical Specifications. It will include

performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of

the bidding documents permitted by the Owner and therefore, the Bidders are advised that while

making Bid Proposals and quoting prices these conditions may appropriately be taken into

consideration. Bidders are required to furnish a certificate in this regard as per the format provided in

Special Conditions of Contract in a separate sealed envelope containing Bid security, which shall

accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of

Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract

and shall not be subject to variation on any account save for change in quantity. A bid submitted

with an adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax, surcharge on income tax and any other corporate tax, excluding service

tax and welfare cess at prevailing rate the owner shall not bear any tax liability whatsoever. The

bidder shall be liable and responsible for payment of such taxes as attracted under the provisions of

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the right to

make deduction at source from the amounts payable to the contractor in respect of Income Tax (on

the cost of items of supply included in the works contract) as may be mandatory in terms of the law.

The owner shall not bear any liability in this regard but shall issue necessary certificate in respect of

such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with

effect from the next day of the date submission of the bid and if the contractor is required to pay

additional tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid

by the contractor against submission b y the contractor of documentary ev ide nc e to the satisfaction

of the owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per

Clause No. 14.3. If the cost to the Contractor during the performance of the ‘Contract’ shall be

increased or reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount of such

increase or reduction shall be added to or deducted f r om the “Contract Price” as the case may be

for direct transactions b e t w e e n contactor & owner, and not for bought out items. It is the Bidders

responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of submission of

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the owner.

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat

the applicability of Work Contract Tax. Entry Tax, Service Tax, etc. in respect of this work and

include the same in the quoted price. No separate claim in this regard will be entertained by the

Owner, as it is the responsibility of the Bidder to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

(i) Contractor has to submit the GST Registration certificate.

(ii) Contractor should be registered under GST laws which they shall pay the GST for this contract.

(iii) Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in which it

shall be specifically mention the nature of service SAC code under which the amount of GST payable.

(iv) GST shall be paid along with RA Bills and contractor shall provide the GST CA Certificate with Final Bill and

GST undertaking signed by authorized signatory of the contractor along with the first RA Bill to ensure that

GST charged and collected from GETCO is paid to Government treasury and the accurate and correct

details of invoices are also uploaded on the GST portal within stipulated time.

However, final bill shall be paid and SD/BG/FDR shall be released only if contractor has duly discharged its

GST liability related to the said contract and submit necessary documentary evidences as mentioned above.

The Contractor has to submit invoice to GETCO indicating following.

o Name, address and GST registration no. of the service provider

o Name and address of person receiving the service i.e. GETCO

o Description and value of taxable service provided

The total GST payable thereon with bifurcation of GST payable by service provider and service receiver.

Contractor has to submit tax invoice as described under GST rules and Regulation indicating GSTIN No.

Tax deduction at source(TDS) under GST at the prevailing rate will be deducted from bills in accordance with

the provision of section 51 of the CGST Act, 2017, and to that effect a certificate will be issued to the

Statutory Variations:

Any statutory increase or decrease in the taxes subsequent to offer if it takes place within the original

contractual period will be to the GETCO’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual period, the advantage will have to be

passed on to the GETCO.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in

fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles e t c . which h e proposes t o bring t o s i t e f or the purpose o f erection, h a n d l i n g

t e s t i n g a n d commissioning including performance and guarantee tests of the equipment. If any

such equipment is listed anywhere else in the proposal and not specially mentioned in the above

schedule, it shall be deemed to have been included in the Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1 The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of

estimated cost to be paid online vide NEFT/RTGS/IMPS.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere. The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 20.1 above, as non-responsive.

No exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded promptly after submit application.

18.5 The successful b i d d e r s , B i d Sec ur it y w i l l be discharged u p o n , furnishing t h e SD.

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works

19.0 Format of Bid:

19.1 The Bidder shall prepare two copies of the bid, clearly marking each “Original bid” and “Copy of Bid”,

as appropriate. In the event of any discrepancy between them the original shall govern. All the

documents furnished in original document shall be furnished in other copies of Bids.

19.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by

the Bidder o r a person o r persons d u l y a u t h o r i z e d b y the Bidder t o s i gn t h e Contr ac t. The

letter of authorization shall be indicated by written power-of-attorney accompanying the bid. All pages

of the bid, except for un-amended printed literature, shall be initiated by the person or persons signing

19.3 The Bidders must submit the qualifying data in one original as required in this Instructions to Bidders in

separate envelopes sealed and enclosed in the envelope submitting proposals, super scribed as under

as above mentioned in subject of Tender.

19.4 The bid shall contain no interlineations, e r a s u r e s or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or persons

signing the bid.

19.5 Bids with all required documents shall be submitted online. No Physical bid submission required.

Bid must contain conditions, Annexures, schedules and Technical Data Requirement.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making

the bid and must be signed and sealed by the Bidder with his usual signature. The names of all

persons signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or other

authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company b y

the President/Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as

a principal and agent have bid under different names without disclosing their connection then such

bids will be l i a b l e for rejection. Satisfactory evidence of authority of the person signing on behalf

of the Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

23.0 Sealing and marking of bids: To be submit online with all annexures & required

Qualification data.

24.0 Deadline for submission of bids:

24.1 Bids must be s u b m i t t e d o n l i n e , not later than the time & date mentioned in the Invitation to Bid.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission

26.2 The Bidder’s modification o r withdrawal no tic e shall be prepared, sealed, marked and dispatched

i n accordance w i t h t h e p r o v i s i o n s o f c l a u s e 2 3 . 0 . The envelope should clearly indicate whether

the modification is for the Technical bid or the Price bid. No bid modifications notice by

Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

E. BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids on the date and time mentioned for opening of bids in the

Invitation to Bid or in case any extension has been given there to on the extended bid opening date

and time notified to all the.

27.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

27.3 The price bids of only “Techno-Commercial” Responsive Bidders shall be opened at date & time of

opening the Price Bid shall be intimated online.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened w i l l be e v a l u a t e d by t h e Owner to a s c e r t a i n

the technical responsiveness of the bid for the complete scope of the proposal, as covered under

these specifications and documents. All technically responsive bids shall then be examined to

determine the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employee’s representatives on the

matters related to Bids under consideration.

30.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether the

documents have been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, t h e unit price shall prevail a n d the total price shall be corrected. If

there is a discrepancy between the total bid amount and the sum of total costs, the latter shall

prevail and the total bid amount will be corrected accordingl y. If there is a discrepancy b e t w e e n

wor ds and figures, the amount advantageous to the Owner will prevail. If the Bidder does not accept

the correction of the errors as above, his Bid will be rejected and the amount of Bid Security will be

consistent with each other. In the case of any inconsistency in the prices furnished in the specified

prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to consider

the highest price for the purpose of evaluation and for the purpose of award of Contract use the

lowest of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding D o c u m e n t . For purpose o f these Clauses, a substantially r e s p o n s i v e b i d is

one, which conforms t o all the terms and conditions o f the Bidding Document without material

deviations. A material deviation is one which affects in any way the prices, quality, quantity or

delivery period of the equipment, completion of works or which limits in any way the responsibilities or

liabilities of the Bidder of any right of the Owner as required in these specifications and documents.

The Owner’s determination of a bid’s responsiveness shall be based on the contents of the bid

itself without recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

32.0 Evaluation of Price Bids: No Copy of PRICE-BID requires in Physical copy of bid. It is

compulsory to submit price-bid through on-line (n-code) only.

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope

b) ‘ Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation

for Deviations.’

F. AWARD OF CONTRACT

33.0 Award Criteria

33.1 The owner will award the contract to the successful B i d d e r , whose bid has been determined t o

be substantially responsive and has been determined as the lowest evaluated bid, providing further

that the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall

be the sole judge in this regard.

33.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

34.0 Owner’s right to accept any bid and to reject any or all bids:

34.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and

reject all bids at time prior to award of contract, any without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds

for the Owner’s action.

35.0 Notification of award:

35.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed

in writing by registered letter, that its bid has been accepted.

35.2 The notification of award will constitute the formation of the Contract.

35.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0,

the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant

to Clause 20.0.

36.0 Signing of contract:

36.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

36.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with

date and return it to the Owner.

36.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will

be signed within 30 (Thirty) days of notification of Award.

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein is specific to this

contract and are, in general, supplementary to related provisions under ITB, GCC and ECC.

However, in certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in

these Special Conditions of Contract will prevail.

2.0 Tender Fee:

The tender fee specified in notice inviting tender is payable o n l i n e by RT GS/NEFT /IMPS only.

3.0 Earnest Money Deposit (EMD):

100 % of EMD s h o u l d b e p a y online as per mentioned in Tender Notice. Payment by

DD/Cheque/Co. op. Bank Guarantee/ Company Guarantee is not permissible.

4.0 Declaration by bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 T echnical Qualifying Criteria:

As per Qualification requirement clause No.-

6.0 Financial Qualifying Criteria:

As per Qualification requirement clause No.-

7.0 Price Inclusions (including Taxes & Duties):

7.2 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading–unloading & stacking

at s i t e after observing all store formalities of GETCO.

7.3 No extra payment toward any type of templates and erection tools /materials will be made.

7.4 GOODS AND SERVICE TAX (GST):

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received

by the supplier / contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest needs to be passed

on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time.

Seal and signature of contractor

7.5 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place

will be considered as per Governm ent Rules subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual delivery date,

the advantage will have to be passed on to the GETCO.

7.6 As per GETCO Circular no. GM (F&A)/WELFARE CESS/3554 dtd.3.12.2012, Contractor has to pay

welfare Cess as per prevailing rate of 1% of Labour and Material cost & same shall be reimbursed to

Contractor on production of documentary evidence of payment.

7.7 As per Circular no. GM(F&A) Applicability of Welfare cess/826 dt.8.5.14, Contractor has to Register under

the Welfare cess Act,1996. Copy of Registration to be submitted periodically i.e Every Quarter/half

yearly/yearly, the evidence regarding filing of returns and maintaining record as per the act by contractors.

Copy of the same to be given to GETCO office.

7.8 Income Tax:

Income tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order

as a Security Deposit for satisfactory execution of the contract. Such Security Deposit will be

payable either in DD/BG payable at MEHSANA. Bank guarantees from Scheduled / Nationalized

Banks will be acceptable as per format attached in Annexure.

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to completion of work finalization of final bill.

The same shall be return on receipt of N.O.C. by the concerned EE (TR.)

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the

i n event of non-fulfillment of the term and conditions of this contract by the contractor.

8.6 Corporate Guarantees are not admissible.

8.7 The ‘ Signing o f C o n t r a c t ‘ and ‘ Contract A g r e e m e n t s ’ will b e d o n e a s p e r p r e v a l e n t

T e r m s a n d Conditions.

8.8 Contractor shall have paid SD within stipulate time if SD is not paid by contractor than EMD will be

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and

completion dates of each activity. This is mandatory condition the tenders without which shall be liable

to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be

strictly observed. M a n p o w e r & m a t e r i a l w i l l b e d e p l o y e d w i t h i n a w e e k p e r i o d

a f t e r c o m m e n c e s s u b - o r d e r f o r a n y l o c a t i o n . Delay that may take place in d epl o y

m anpower & s hif ting of T ools /Mac hiner ies beyond w e e k p e r i o d shall be subject to the

penalty at the rate of ½ % per week or up to ceiling of 10% of total contract value will be impose.

10.2 The penalty a m o u n t w i t h G S T will be deducted from bills payable either against this contract or

from any Bank Guarantee or any other amount payable under any other contract.

Seal and signature of contractor

11.0 COMPLETION PERIOD

11.1 Overall Completion periods for this Contract will be 24 Month. Validity of Tender may be extended for

further 12 Months if quantity remain unexecuted. Decision of tender authority for extension of Contract

period will be concluded on basis of work required & overall performance of agency.

11.2 Instruction for mobilization or stoppage period will be as per required as per ARC condition during this

period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the /Engineer and is complete in all respects as per

the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 RA bills for a l l o t t e d s u b - o r d e r and work executed is to be prepared in triplicate and

submitted to Site Engineers in-charge of the work, for necessary payment. These bills shall be serially

numbered with suffix SE-I.

12.2 Balance payment f o r i n d i v i d u a l s u b - o r d e r shall be released only after finalization/

Completion of w o r k and passing. These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

Respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of individual sub-order work in

scope of work order.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take i n s u r a n c e of Transformer of the respective sites and will be fully

responsible for any damage to or loss of all materials at any stage during work. Value for insurance of

Transformer will be provided by respective site in-charge from asset register. Amount of Insurance will

be reimbursed with RA Bill on submission of proof of payment.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored own materials.

14.3 The Contractor shall have total responsibility for the entire materials & w o r k a l l o t t e d to him at site

& under his custody. The Contractor shall make suitable security arrangements at his own cost to

ensure the protection of all materials, equipment and works from theft, fire pilferage and any other

damages and loss.

No work commence/ issued to bidders in absence of such insurance policy. The risk shall be covered for

equipment up to final handing over to GETCO. Further in absence of the above insurance policy, R.A Bill

payment will be withheld.

15.0 LABOR LAWS:

15.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act

for employing necessary manpower required by him. In the absence of such license, the contract

shall be liable to be terminated without assigning any reason thereof.

15.3 The Contractor shall at his own expenses comply with all labor laws and keep the indemnified in

respect thereof. Some of the major liabilities under various labor and industrial laws which the

Contractor shall comply as under:

Seal and signature of contractor

i) Payment of contribution b y way of Employer’s Contribution to war ds provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative c h a r g e s , etc. at the

rates made applicable from time to time by the Government of Gujarat / Government of India

or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labor as per the Contract Labor (Regulation and

Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and

Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial

Dispute Act. Any payment to the Contractor’s employee arising out of any claim of disputes

under the Industrial Disputes Act 1947 or any other Labor Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed

under t h e v a r i o u s L a b o r l a w s , i n f o r c e f r o m t i m e to time, from Statutory Authorities like State

Government/ Government of India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees P r o v i d e n t F u n d a n d F a m i l y P e n s i o n S c h e m e in respect of each concerned

employee. Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made

applicable by the Government from time to time of the wages. The Contractor’s contribution and his

worker’s contribution towards Provident Fund and Family Pension Scheme shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of

the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmedabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative c h a r g e s for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer, which shall be duly verified, approved and certified by the authorized Officer of the

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pendency of the

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance o f various r eg is t er s a n d records r e q ui r e d u nd er the law and contract. No

payment f o r supervision shall be admissible

Seal and signature of contractor

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the

GETCO also, Engineer-in-Charge and his staff against all actions, proceedings, claims,

demands, costs and expenses whatsoever, arising out of or in connection with the matters referred

herein above elsewhere and against all actions, proceedings, claims, demands, costs and expenses

which may be made against the GETCO or Government for or in respect of performance of his

obligation under the contract documents. The GETCO shall not be liable for intervention of authority

Government for or in respect of performance of his obligation under the contract documents. The

GETCO shall not be liable for or in respect of or in consequence o f any accident or injury to any

workman or other person in the employment of the Contractor or his Sub-Contractor and the

contractor shall indemnify and keep indemnified the GETCO against all claims, demands,

proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor t o provide

workmen’s employer’s l i a b i l i t y insurance for the latter’s employees, s uc h employees s hall be

covered under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labor employed by him under

this contract shall also be paid by him before the expiry of 7 day of the last day of the month

in respect of the wages are payable (i.e. wages of a month have to be paid by him in the

first week of the next month). Any default will result in cancellation of contract forthwith or

else the contractor shall be punishable to the extent of Rs. 100/- per each day or as per the

prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in

case of Labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to

have his office outside the factory work premises and the Contractor shall arrange to have

his office outside the factory work premises and the Contractor shall keep himself present

throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor s ho ul d mention s epar ate P.F. Code number allotted by PPFC, along with the

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within contractual period

of delivery or in case the stores are found not in accordance with prescribed specification and/or

the approved sample, the shall exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at the risk

of the contractor for such stores not so delivered or other similar description without canceling the

contract in respect of the consignment not yet due for delivery or

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the GETCO shall

be final. In the event of action taken under clause (A) or (B) above, the contractor shall be liable

to pay for any loss which GETCO may sustain on that account, but the contractor shall not be

entitled to have any saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at

any time for rejection of the stores.

Seal and signature of contractor

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has to

reduce all the quoted rates proportionately. The reduction on overall basis will not be accepted

(i.e. all unit rates o f e r e c t i o n s c h e d u l e s h a l l b e r e d u c e d p r o p o r t i o n a t e l y by

d i f f e r e n c e i n p e r c e n t a g e ). The confirmation for matching end cost shall be given within

(seven) days from the letter form.

16.0 VENDOR REGISTRATION: REGISTRATION AS A CONTRACTOR:

Registration with GETCO office is pre requisite for participating in tender. It is required to furnish

documents of registration along with offer in Technical bid and the details at appropriate place in

confirmation of details of bidder shall be given by the contractor

Seal and signature of contractor

• Bidders have minimum following tools/ Machineries in appropriate & working condition with

photographs & Test Certificates.

• Filter machine (Minimum 5000/6000 LPH filter machine with all required accessories)

• BDV Test Kit (Range- 0-100 KV)

• Oil PMM Meter

• Due point measurement kit (All meters are required calibrated within last year)

Also, agency has to capable to arrange parallel work at other site with other filter/ machineries if

required. No extra cost for arrangement should pay to agency for above contract.

• Filter machine operator must be present during Process/work of filtration.

• Oil filtration After completion of the drying out cycles, the new/ used oil stored in oil storage tank

to be filtered till the oil BDV and PPM value are achieved as required by IS 1866 and

• Oil filtration should be done through a separate degassing chamber with separate vacuum pump

to get better dehydration of oil.

• Oil filling in main tank under vacuum, keeping radiators isolated after ensuring BDV more than

and ppm less than 10 in storage tank.

• Oil filling in radiator banks and conservator tank after ensuring BDV and ppm value in storage

• Mixing of main tank oil with radiator oil and filtration of mixed up oil. The filter machine used for

filtration should be two stages, high vacuum machine of minimum 6000 LPH capacity. After

filtration, the oil will be tested for BDV & PPM in presence of GETCO engineer at site. The

Results should meet requirement as per IS 1866-2000. Final oil sample will be tested for at

ERDA or GETCO approved any Lab for DGA & test as per IS-1866:2000, which is in scope of

GETCO. The result should meet requirement as per IS1866-2000.

• During process of oil filtration filter machine having problem then contractor shall be providing

other filter machine immediately.

• New filter pads to be provided in presence of GETCO engineer before starting filtration work.

• Power supply given by GETCO free of charge but cable for power supply shall be arranged by

• The Location of Transformer OH will be Division offices under Mehsana i.e. Kheralu, Patan,

Mehsana & Chhatral as per requirement. Work will intimate by circle office, Mehsana & sub-order

for same will be issued. Agency has to confirm to start work within five days to issue of sub-

order. Sub-order for other location out of Mehsana Circle jurisdiction may allotted as per

requirement of work at any location of GETCO.

• Filtrations of old oil shall be carried as above describe method.

• Transportation charge for shifting of manpower & machineries are including in above.

• It should be ensured whether; filter machine, vacuum pump, filter machine in-out temperature

meter, vacuum gauge, etc. are working properly.

• Vacuum capacity minimum required of vacuum pump is 600 MG/Hg.

• All type of attachment with transformer/separate tank filter pipe will be provided by Contractor.

• All connection should have leak-proof arrangement and no oil should be wasted.

• Minimum heating capacity of heating chamber is required 80 C.

• The contractor has to take insurance of Transformer of the respective sites and will be fully

responsible for any damage to or loss of all materials at any stage during work. Value for

insurance of Transformer will be provided by respective site in-charge from asset register.

Amount of Insurance will be reimbursed with RA Bill on submission of proof of payment.

Seal and signature of contractor

PRACTICE & METHODOLOGY FOR FILTRATION OF TRANSFORMER IN GETCO

(A) Prior preparation:

1 Equipment checking

1. It is essential that, capacity of filter machine is adequate (preferably >4500 liters/hour).

Necessary earthling shall be done before giving supply to this filter machine.

2. It should be ensured whether; filter machine, vacuum pump, filter machine in-out temperature

meter, vacuum gauge, etc. are working properly or not.

3. Supply for filter machine shall be taken from 100 KVA transformer, required cable should be

arranged by agency.

4. Supply cable for filter machine should be of minimum 50 Sq. mm. It should be checked whether all

heaters of filter machine are in working condition or not.

5. Sufficient no. of Oil tanks shall be arranged for emptying the transformer oil (from the oil quantity

on name plate). Oil tanks shall be checked for proper cleaning.

6. BDV/PPM Test kit shall be arranged for transformer oil test.

7. Arrangement for sufficient nos. of heaters required for jacket heating shall be made.

8. In order to reduce heat loss and outside atmospheric effect during process of transformer heating

cycle, arrangement shall be made for glass-wool and tarpaulin.

9. Insulation tester/megger shall be arranged for taking IR/PI, during drying out process to complete

required bath tub formation.

10. If the new transformer oil is to be used for replacement/ adding then BDV of each barrel shall

be checked and noted. In case, the BDV value of barrel is found 30 KV or less, such barrel

shall be kept aside and shall not to be used.

2 Transformer checking (Before Filtration) in scope of GETCO:

1. The transformer oil routine test of oil like, BDV, PPM, Resistivity, etc. shall be checked.

2. Low voltage test of transformer and its IR, PI, Tan delta shall be done. If possible, SFRA test

shall also be done.

3. If the winding resistance is not gradual, then, tap changer shall be attended.

4. If the transformer OTI and WTI are not working, it shall be replaced first.

5. Transformer buchholze relay, OSR relay, breathers, PRV, etc. shall be checked properly so that, if

they are not working, they shall be replaced.

6. Different tripping relays of OSR, PRV, OTI, WTI in the control relay panel and annunciation

windows shall be checked.

3 Earthing checking

1. Transformer earthing shall be checked properly. From each neutral, there shall be two strips of

copper and they shall be connected to different earth pits.

2. Similarly transformer body earthing shall be provided from different earth pits.

3. Continuity of above earthing and earth pit resistance of each earth pit connected to transformer

shall be checked.

Seal and signature of contractor

(B) Filtration Process Check Point:

1. Before taking out oil from transformer, all radiator valves shall be closed and then radiator shall be

made empty, using drain plug. The defective radiator valve shall be ascertained during this

process and shall be attended.

2. IR value of core to earth, core to frame and frame to earth shall be measured. In case of

abnormal value, it shall be rectified.

3. Transformer main tank and OLTC/diverter part should be equalized by equalizing pipe.

4. While draining the oil from main tank, three barrels from the bottom and oil from the tap changer part

shall be kept separate. (There will be sludge in bottom oil and more carbon in tap changer oil).

5. Hot oil flushing through f i l t e r machine shall be made in main tank and tap changer with old oil.

6. During this process, the following reading a n d I R /PI s h o u l d be taken at the interval of every two

1. Filter outlet temperature.

2. Ambient temperature.

3. OTI temperature

The graph of IR/PI versus time shall be prepared, which should be around bath tub.

Transformer’s inlet and outlet PPM should be almost same. Filtration should be continued till

PPM comes within the limit.

7. Once t h e B D V /PPM i s p r o p e r l y a c h i e v e d a t s i t e , f i l t e r s h a l l b e s t o p p e d

a n d transformer shall be kept for 24 hours for cooling. Sample in presence of GETCO in-

charge taken for Routine oil test, BDV, PPM and DGA for test at ERDA or GETCO approved any

Lab. IR and PI to be noted.

8. Air drain to be done through all air drain plugs of transformer. (all radiator, bushing and main tank).

9. SFRA and tan delta of transformer shall be taken.

10. Low voltage testing shall be carried out and tripping logic and annunciation of transformer shall be

11. After getting permission to charge the transformer, it shall be charged by HV and kept for

hours in soak charge condition. During this process, temperature of OTI and WTI shall be checked

hourly to see that, there is no abnormality in transformer.

12. After removing the oil sample for DGA, transformer shall be switched off and air shall be

drained from each plug.

13. After charging the transformer, it shall be made parallel after comparing the tapping voltage of

other transformer for taking load.

14. After taking load on transformer, DGA test shall be carried out after 24 hours.

(B) Correction factor to convert IR value as per temperature:

(As per circular No. CE(TR)/ACE(Testing)/General/15/269 dated 23/02/2012)

Sr. No. Temperature difference K factor

If IR measured at 60º C is 100 M ohm and if we want to convert the same at 40º C, then the

difference is 20ºC (60-40). Hence, it is to be multiplied by K factor (2.6) corresponding 20º C i.e.

IR value at 40º C will be 100 x 2.6 = 260 M ohm.

Seal and signature of contractor

SAFETY CUM INDEMNITY BOND

(On Non-Judicial Stamp paper of value not less than Rs. 100.00)

Know All Men By These Presents that we, by this SAFETY CUM

INDEMNITY BOND Executed on this _ Day of 2015. I/We Having Registered

Office (herein after called “THE CONTRACTOR” which expression shall

mean and includes my /our heirs, executors, administrators and legal representatives, successors and

permitted assigns) do hereby binds myself/ourselves and also our company/firms after having the

power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission Corporation

Limited (GETCO), MEHSANA a State Transmission Utility under The Electricity Act, 2003 having its

registered office at Sardar Patel Vidhyut Bhavan, Race course, MEHSANA.( hereinafter called as

GETCO, which expression shall mean and include its legal representative, administrators assigns) has

agreed under the terms and conditions of the contract no. dated made between

and for the contract of the value of Rs. _ interalia on production of

Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time

to the extent of Rs. Rupees only against any losses or damages, costs, charges and

expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work

including work carried out by outsourcing agency, failing to take proper care or not complying the

guidelines given hereunder as per Annexure-A and instructions which may be given from time to

time during the continuance of the contract and we further undertake to unconditionally pay the

amount claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no.

dated for issued by the GETCO after having observing necessary formalities, the

details of which is described in the order no. dated and whereas the said job/works

will be /likely to be done in places covered under Employees’ State Insurance Act,1948 (ESI) and /or

the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and

Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation

to execute this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the

guidelines as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there

has been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the

loss, damages, costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged

because of the change in the constitution of the GETCO or for the extension of the time limit or

for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That t h e C O N T R A C T O R u n d e r t a k e s / undertake t o i n d e m n i f y a n d k e e p

harmless the GETCO from a l l claims, actions, proceedings and risk, damage danger to any

person whether belonging or not belonging to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation,

damages any proceedings in respect of any of its employee / workmen under the Workmen

Compensation Act or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order

mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not

complied with guidelines as per Annexure-A or terms and conditions / formalities within the

meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or

any other laws relating to the Labour Welfare for the time being in force, and also has not observed

Seal and signature of contractor

the safety norms in accordance with the law prevailing at the place of work/job to the satisfaction

of the GETCO, the GETCO shall have the right to stop the execution of work/job and the period

of such stoppage shall not be taken into account for the calculation of the total period of

completion of work for which the CONTRACTOR is responsible to complete the work/job and

it will be deemed that discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any

such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for

any other reason, the GETCO shall have the right to recover the said amount from any amount

receivable by GETCO or any bank guarantee deposited or anything payable whether in

connection with this contract or other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation

of any guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum

Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of

agency or outsider due to negligence or non-compliance of GETCO safety norms then in addition

to the compensation and liability as per statutory requirement, contractor / agency is hereby

agreed to pay the penalty amount as given below:

Sr. Amount of Contract in Rs. Penalty amount

1 Up to -1 Lac Rs.5000/-

2 Above1 Lac to - 10 Lacs Rs.40000/-

4 > 100 Lacs 1.0 % of contract value

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of

claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is

performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of

the parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO

in Writing on the Contractor’s application after the

Contractor has discharged all his obligations under the order mentioned hereinabove and

submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order. The Safety

cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein

contained are in addition to And not by way of limitation or substitution for any other

guarantee, indemnities Hereto before given to the GETCO by the CONTRACTOR and this

indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS WHEREOF the

Parties hereto have executed this indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal and signature of contractor

PROFORMA FOR CONTRACT AGREEMENT

(Non-Judicial Stamp Paper of Rs. 100/-)

This Agreement is made at Mehsana on the_____________ day of ___________ in the Christian Year

2016, between M/s. _____________________________________ (address of office)

________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall unless

excluded by or repugnant to the contract include its successors or permitted assigns) of the ONE PART

and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidhyut Bhavan, Race

Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall unless excluded by or

repugnant to the context include its successors or assigns) of the other part. WHEREAS the aforesaid

GETCO has accepted the tender of the aforesaid contractors

for_________________________________ as per GETCO’s Order No.

______________________________________ _______________hereinafter called “the works” and

more particularly described and enumerated or referred to in the specification, terms and conditions

prescribed in the order letter, covering letter and other letters and schedule of price which for the

purpose of identification have been signed by Shri ____________________________________ on

behalf of the contractors and by ____________________________________ on behalf of the GETCO,

a list whereof is made out in the Schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression “The works” wherever herein used,

upon the terms and subject to the conditions hereinafter mentioned. AND WHEREAS THE GETCO has

accepted the tender of contractors for the construction of the said works for the sum of Rs.

upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or

which are implied therein or there from respectively or are reasonably necessary for the completion of

the works as mentioned and at the times, in the manner and subject to the terms and conditions and

stipulations contained in this contract, and in consideration of the due provision, executions, supply and

completion of the works agreed to by the contractor as aforesaid the Board doth hereby covenant with

the contractor to pay all the sums of moneys as and when they become due and payable to the

contractors under the provisions of the contract. Such payment to be made at such times and in such

manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without

prejudice to the rights of the Board to enforce penalty for delays and / or any other rights whatsoever

including the right to reject and cancel on default or breach by the contractor of the conditions and the

covenants as stipulated in the general conditions, specifications, forms or tender schedule etc. attached

The contract value, extent of supply & erection works, delivery dates, specifications and other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or construed to

mean or apply to affect or alter other terms and conditions of the contract and the general conditions and

the contract so altered or revised shall be and shall always be deemed to have been subject to and

without prejudice to said stipulation.

List of documents forming part of the contract:

1. GETCO’s Tender No. _ and contractor’s offer opened on dated

2. GETCO order No. Dt. _____ / ______/

3. Contractor’s acceptance of order vide letter no. ______________ .

4. Contractor’s Partnership Deed Dtd. ________________ .

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first

Seal and signature of contractor

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

In the presence of name, Full address and Signature:

Seal and signature of contractor

UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACKLIST

Sub: UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS

DEALING/BLACK LIST THEREOF

Ref:‐Tender No.______________

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each

quoted item of the tender along with technical bid.

signatory of M/s.____ _____________________________________ and thereby certified that

and their proprietor/any partner/any director of the firm is not stop deal and /or banned for business

dealing and /or black listed by GUVNL/or their any subsidiary company viz.

GSECL/GETCO/MGVCL/PGVCL/UGVCL/DGVCL.

Signature of tenderer

Seal and signature of contractor

To create an environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their users

for the ultimate benefit of society and the nation.

GETCO’S COMMITMENT PARTY’S COMMITMENT

To maintain the highest ethical standards in Not to bring pressure recommendations from

business and professions. outside GETCO to influence its decision.

Ensure maximum transparency to the Not to use intimidation, threat, inducement or

pressure of any kind on GETCO OR ANY OF

satisfaction of stakeholders. its employees under any circumstances.

To ensure to fulfill the terms of To be prompt and reasonable in fulfilling the

agreement/contract and to consider contract, agreement, legal obligations.

objectively the view point.

To ensure regular and timely release of To

provide goods and / or services timely as

agreed quality and specifications at

payments on due dates for work done. minimum cost to GETCO.

To ensure that no improper demand is To abide by the general discipline to be

made by employees or by anyone on our maintained in our dealings.

To give maximum possible assistance to all

the Vendors / Suppliers / Service Provider To be true and honest in furnishing

and other to enable them to complete the information.

contract in time

To provide all information to Not to divulge any information, business

suppliers/contractors relating to contract / details available during the course of

job which facilitate him to complete the business relationship to others without the

contract / job successfully in time. written consent to GETCO.

To ensure minimum hurdles to vendors / Not to enter into carter / syndicate

suppliers / contractors in completion of /understanding whether formal / non formal

agreement / contract / work order. so as to influence the price.

Seal & Signature Seal & Signature

(GETCO’s Authorized Signatory) (Party’s Authorized Person)

Seal and signature of contractor

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE OFFICE,

Tender No: MTC/052026/n-27

Work of Oil filtration of 66/11KV, 5 to 20 MVA Power Transformers at various

locations under Mehsana Tr. Circle.

SUBMIT THROUGH n-code only.

Seal and signature of contractor

NAME OF WORK: Oil filtration of 66/11KV, 5 to 20 MVA Power Transformers at various

locations under Mehsana Tr. Circle.

Approx. Unit Rate

Sr. Description Amount

Qty. Nos.) (Rs.)

Hiring o f filter machine for specified

F i l t r a t i o n / Hot oil circulation in 66/11 KV

Class transformers at various locations

under Mehsana Tr. Circle.

• Filtration of oil with 60 deg. temp. in main tank

of Transformer till the oil BDV and PPM value

are achieved as required by IS 1866-2000.

• Oil filtration should be done through separate

degassing chamber with separate vacuum

pump to get better dehydration of oil. Oil filling

in main tank under vacuum keeping radiators

isolated after ensuring BDV more than 60 and

PPM less than 10 in main tank. Mixing of main

1 tank oil with radiator oil and filtration of mixed 35 45000.00

• The filter machine used for filtration should be

2 stages, high vacuum machine of minimum

capacity of 6000 LPH. New Filters are

provided in presence of EIC before start the

• After filtration the oil shall be tested for BDV by

GETCO Engineer at site. The BDV should

meet requirement as per IS 1866-2000. After

filtration the oil sample will be tested for routine

test and DGA test at ERDA and must meet the

relevant IS. (Sample submission & testing will

be in GETCO’s part.)

Estimate Total (Rs.)

Net Amount (Rs.)

Notes: GST at applicable rate will be reimbursed in actual to the contractor only after submission of

sufficient proof of such payment made to the Govt. For claiming refund of GST agency has to submit

invoice in the format as prescribed by the Act.

I/We/am/are willing to carry out work at _______ % Above / Below of (Estimated Amount)

(In words ________________________________ % Above / Below) the Estimated rates at (A) mentioned

above. Amount of Tender work out as under.

Total amount of My Tender (E) Rs._______________________ ( Amount in words Rupees

Total amount of My Tender (E) Rs._______________________ ( Amount in words Rupees

Signature of Contractor

Seal and signature of contractor