Tender For Procurement of 2.50 Lakh MT Imported Coal

documents for technical Bid in

E-Reverse auction Will be informed by GIPCL to eligible bidders

1. Timely Supply is the essence of the tender.

2. Amendment / corrigendum of the tender document, forms, schedules, etc... may be

done any time by the GIPCL during the period of publication of tender in the

website. The Bidders are required to visit the website regularly till the last date &

time of Bid submission.

3. GIPCL reserves the right to reject any or all the tenders without assigning any reason

4. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

5. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com/

6. The EMD, Tender fee & other supporting documents are to be submitted in physical

form only at the following address:-

Gen. Manager (Materials & Contract)

M/s Gujarat Industries Power Company Limited

P.O.Ranoli-391350 Dist: Vadodara, Gujarat- India

E-mail: [email protected], [email protected]

PLANT SYNOPSIS :-

Gujarat Industries Power Company Limited (GIPCL) was incorporated in the year

1985 as a Public Limited Company. The Company is registered with the Registrar

of Companies, Gujarat under the Companies Act, 1956, registered and corporate

Office is located at P.O. Ranoli, Vadodara- 391 350, Gujarat, India.

GIPCL is in the business of Electrical Power Generation. The current installed

capacity is 1574.4 MW. The Company has a diversified power generation portfolio

comprising Thermal (Lignite and Gas) and Renewable (Wind and Solar) Power

Plants. GIPCL also operates captive Lignite and Limestone Mines to meet the fuel

requirement of the 500 MW Surat Lignite Power Plant. Over the years, GIPCL has

established itself as a formidable player in the power generation business.

• 500 MW (2 x 250 MW) Surat Lignite Power Plant at Village Mangrol, Surat, Gujarat

• 310 MW (145 MW +165 MW) Gas Based Combined Cycle Power Plants at

Gujarat Renewables

• 937 MW Solar Generating Capacity spread across various locations in Gujarat

• 112.4 MW Wind Generating Capacity in the Saurashtra and Kutch region of Gujarat

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL

has also operating its own captive Lignite and Lime Stone Mines close to the Power

Plant. The Power Plant is based on Circulating Fluidized Bed Combustion (CFBC)

technology for the Boilers, where Lignite is burnt along with Lime Stone in the

Combustor of the Boiler.

LOCATION OF THE PLANT :-

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around

KM, out of which 27 KM is part of the National & State Highway and balance 5 KM

is District Road. From Kim, SLPP is around 18 KM, out of which 13 KM is the State

Highway and balance 5 KM is District Road. The nearest Broad-Gauge Railway Line

is at Kim, which is around 21 KM from the SLPP. Surat is approximately 50 KM from

GENERAL INSTRUCTIONS

1. The Bidders who are interested in participating in the tender must read and comply with

the instructions and the Terms & Conditions contained in the tender documents.

2. The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any alteration,

erasures or overwriting shall be liable to make the tender invalid unless the same is

neatly carried out and attested over the full signature of Bidder. The decision of the

Company to interpret the information and rates filled in by the Bidder shall be final and

binding on the Bidder.

3. The Bidders are requested to make themselves fully conversant with the Terms &

conditions of tender, Site conditions etc. before submitting their bids so that no

ambiguity arises in these respects subsequent to submission of the Bids.

4. Bidder has to submit all the information as per required Bid document. Failure to furnish

all the information as per required Bid documents or submission of a Bid containing

deviations from the contractual terms and conditions, specifications and requirements,

shall be rejected.

5. The Bids shall be submitted within the time frames set out in the Notice Inviting Tender

(‘NIT’) and Bids submitted thereafter shall not be accepted and considered.

6. The tender documents shall not be transferable.

7. The Bidders are expected to examine all instructions, forms, terms & specifications in

the Bid documents and to get fully acquainted themselves with all the conditions and

matters which may affect the subject matter of the work/tender or the cost thereof. If

any Bidder finds any discrepancies or omissions in the specifications and documents

or any doubt in true meaning or interpretation of any part, he shall seek necessary

clarifications in writing if required.

8. Conditional offers shall not be considered and liable to be rejected.

9. The Company reserves the right to extend the deadlines for submission of the Bids by

giving amendments.

10. During evaluation of Bids the Company may, at its discretion ask the Bidder (s) for

clarification of their Bid. The request for clarification and the response shall be in writing

and no change in prices or substance of the Bid shall be sought, offered or permitted.

11. The Company reserves the right to amend/ modify the Bidding documents at any time

prior to the deadline for submission of Bids, either at its own discretion or in response

to the clarification requested by a prospective Bidder. In such case, the Company may

in its discretion extend the deadline for submission of Bids in order to facilitate the

prospective Bidders for incorporating the effect of the amendment in their Bids.

12. The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective Bids, to attend meetings or conferences, if any, including

any pre award discussion with the successful Bidder, technical and other presentations

etc. and the Company shall not be liable for any expense thereof.

13. Timely and satisfactory completion of the work and strict adherence to the allotted time

frames for jobs shall be the essence of the contract.

14. The Company reserves the right to qualify/disqualify any applicant without assigning

15. The Bidder shall be disqualified if any untrue statement or misrepresentation is made

in the Bid forms, attachments and other supporting documents submitted by the Bidder.

SECTION-A (PRE-QUALIFICATION CRITERIA)

Rs.5,900/- (Rupees Five Thousand Nine Hundred only), (5000 + 18% GST) inclusive of

applicable GST shall accompany with Bid. Tender fee shall be submitted through DD/RTGS

/ online mode of payment only.

2. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

2.1 An EMD of Rs. 1,50,00,000/- (Rupees One Crore Fifty Lakhs only)

2.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of Gujarat

Industries Power Company Limited from any Schedule Public Sector Bank or Schedule

Private Sector Bank (except Yes Bank) as per Performa of BG enclosed with this tender

document under Section-F.

Also, EMD & Tender fee may be submitted through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as per detail provided in

Section-I herein under.

2.3 In case EMD is paid in the form of irrevocable BG, the same shall be valid for a period of

days after the due date for submission of the bid

2.4 The EMD of the successful bidder will be returned after payment of Security Deposit or

submission of irrevocable PBG by successful bidder. Alternatively EMD will be converted into

SD and successful bidder shall submit SD or performance bank guarantee for the balance

2.5 The earnest money deposit will be refunded to the unsuccessful/disqualified BIDDER after

the tender is finalized and after award of LOI/Work Order.

2.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and EMD

should be submitted to GIPCL.

2.7 No interest shall be payable on EMD.

2.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or (ii)

withdraws his tender before the expiry of the validity date of the tender.

3. PRE-QUALIFICATION CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further processing.

A. Bidder should possess minimum Three years of experience for supply of Imported Coal on

FOR basis during last five years ending in March-2026 and should enclose proof of the same.

Bidder shall submit necessary evidence for the same like self-attested copies of work

orders/Work Execution/ work completion certificates from clients. The work completion

certificate shall comprise of Order value & Executed value. Bidders should have executed

the work directly. The work executed as a sub-contractor or subletting agency shall not be

taken in to consideration.

B. The Bidder shall produce evidence of having experience for supply of Imported Coal on FOR

basis through Road/Rail (or by any mode) as defined hereunder during last five years ending

March-26, to any State Power Companies/ utilities/ other industries/ state Gencos/ NTPC.

The experience should be either of the following:

(i) A single completed order of minimum 1,50,000 MT (the quantity equal to 60% of total

estimated quantity) of Imported Coal

(ii)Two similar completed orders where in each order shall be of minimum 1,00,000 MT (the

quantity equal to 40% of total estimated quantity) of Imported Coal

(iii) Three similar completed orders where in each order shall be of minimum 75,000 MT (the

quantity equal to 30% of total estimated quantity) of Imported Coal

C. The Bidder shall have experience of supply of Imported Coal on delivered basis through road

transport (Min. 15,000 MT per month by road mode) in three consecutive months in any

Three Financial years out of last five financial years ending on 31.03.2026, to single or

multiple up to maximum three utilities/CPP/ other industries in Gujarat state from West Coast

in India. For this, bidder shall submit corresponding/respective copy of work order, invoice

and work completion certificate

If Transportation of coal is done by associate firm or sister concern in that case, bidder shall

submit necessary documents to prove/establish relation of concern companies involved in

supply and transportation.

Bidder should specifically mention fulfilling of above criteria A, B & C in his offer along with

submission of copies of work orders & work completion/execution certificates issued by

D. The Bidder shall have annual average turnover of INR 200.00 Crores in last three

Financial year.

Bidder shall furnish annual audited balance sheet and profit and loss account duly certified

by Chartered Accountant for the last three financial years.

E. The bidder shall have positive Net worth for last three financial year

F. The Bidder has to submit INCOME TAX Permanent Account Number (PAN), GST no. of the

firm. Copies of the same shall be submitted.

G. Bidder should submit documentary evidence clearly indicating organization structure

whether the firm is proprietary / partnership / private limited / public limited etc.

H. Attested copies of relevant documents duly signed & sealed on each & every page shall be

submitted. The above documents will be analyzed and after satisfaction, the Price Bid will

be open. GIPCL may verify the documents, experience certificates issued by concern

authority. After opening of technical Bid, if any required attested documents found missing

in the Technical Bid submitted by the Bidder, the tender inviting authority may inform to that

Bidder only once by E-mail to submit the missing required documents within stipulated time

limit. If Bidder/Bidders fail to submit within stipulated time, their Bid will be declared

technically disqualified and no further correspondence will be entertained.

I. The Bidder shall submit all the evidences, documents, attested copies of work orders &

work completion certificates etc… as a proof with EMD &Tender Fee and also provide the

requisite details online for meeting the prequalification requirements. GIPCL will verify the

experience, performance, capability & strength of Bidders, independently for executing the

job. GIPCL may visit the site & consult the owner of the industry/property where similar job

is executed by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

J. Bidder may visit the SLPP site before participating in the tender to understand the detail

scope of work. However, any issues pertaining to scope of work due to non-visit of the site

may not be entertained once bidder participates in the tender.

K. GIPCL reserves the right not to consider bid of vendor who has track record of Non-

Compliance/ Non Performance/Non Supply/ Cancellation of Work Order/Purchase Order in

past with GIPCL.

Section-B (Technical Specification)

Sr.No Item Description Estimated Quantity (MT)

Supply & Transportation of Imported Coal

through Hydraulic Tippers/ Dumpers (8 X 4) of

1 at least 31 Te Gross Vehicle Weight as

certified by the RTO only up to 2,50,000 MT to 2,50,000 MT

our SLPP-GIPCL plant at Village Nani Naroli,

Ta Mangrol, Dist. Surat

Technical Specification

As per ASTM standard on Air Dried Basis (ADB), unless otherwise specified (ARB means As

Sr. Typical Specifications

Parameters Unit

1 GCV (ARB) kcal/kg Kcal/Kg. 4900 -

2 TM (ARB) % by wt. % by Wt. 10 –

3 VM (ADB) % by wt. % by Wt. 25 –

4 Fixed Carbon % by wt. % by Wt. By difference

5 Ash (ADB) % by wt. % by Wt. 10 to

6 Sulphur (ADB) % by wt. % by Wt. 0.6 to

7 Size mm 100% 0 –

9 Ash Fusion Temp IDT/HT/FT Deg.C 1100+ / 1200+ / 1250+

Guaranteed Parameters for Price are :

Sr. No. Parameters Typical Specifications

(weighted average)

1 GCV (ARB) Kcal/Kg,

2 TM (ARB) % by Wt.

3 Ash (ADB) % by Wt. 12%*

4 Sulphur (ADB) % by Wt.

Note: *Penalty for Ash (ADB) by Wt (Weighted average) will be applicable for more than

SECTION-C (COMMERCIAL TERMS & CONDITIONS OF CONTRACT):

1) Scope of work:

➢ Supply & Transportation of Imported Coal through Hydraulic Tippers/ Dumpers (8

X 4) of at least 31 Te Gross Vehicle Weight as certified by the RTO at GIPCL

(SLPP) site at Nani Naroli, Taluka Mangrol, District: Surat as per instruction given by

GIPCL site Engineer from time to time.

➢ Bidder has to deploy required resources at site for unloading and coordination with

site engineers.

➢ Necessary labour, tools, tackles with all consumables; safety equipment & Personal

Protective Equipment (PPEs) for the manpower deployed in the site etc… shall be

provided by bidder. These costs are deemed to be included in quoted rates.

➢ Transportation, accommodation, storage, food, medical, employee compensation

insurance etc. to your labour, supervisors, staff shall be in your scope.

➢ Bidder shall follow all safety rules and regulation as per GIPCL norms.

➢ Quoted rate of Imported Coal should include all above activities (Supply,

Transportation and unloading).

Deployment of Hydraulic Tippers/Dumpers

➢ The successful bidder shall deploy only those Hydraulic Tippers/Dumpers

that are duly pre-approved by GIPCL & dedicated fleet of vehicles.

➢ For approval of the proposed Tippers/Dumpers, the bidder shall submit a

complete list along with detailed particulars of the vehicles intended to be

deployed at least three (03) days in advance through official email. For each

vehicle, the bidder shall furnish self-attested copies of the following

a. Registration Certificate (RC Book)

b. Valid Fitness Certificate

c. Valid RTO Permit

d. Valid Insurance Policy

e. Proof of Road Tax Payment

f. Valid Pollution Under Control (PUC) Certificate

In the event of expiry of any of the above documents, the concerned vehicle

shall be deactivated in the system and shall not be permitted for deployment

until valid documents are submitted and duly approved by GIPCL.

➢ Upon entry of the vehicle details into GIPCL’s system and subsequent

approval, a Unique RFID Tag shall be issued to each approved vehicle.

GIPCL shall charge ₹ 300.- per RFID Tag for the first fifty (50) tags. For any

additional requirement or replacement of a damaged RFID Tag, a charge of

₹ 500/- per tag shall be applicable.

➢ No vehicle shall be permitted for weighment at GIPCL weighbridges without

prior system approval and without being fitted with a valid RFID Tag issued

➢ The weighment of imported coal transportation Tippers/Dumpers shall be

carried out at GIPCL weighbridges between 06:00 AM and 10:00 PM. The

successful bidder shall schedule and dispatch vehicles accordingly within the

stipulated time. Any vehicle whose weighment remains pending on a

particular day shall undergo weighment on the following day during the

aforesaid time slot. However, in the event of any emergency requirement,

GIPCL may instruct the vendor, with sufficient advance notice, to allow

weighment beyond the above-mentioned time. The vendor shall be bound to

comply with such instructions.

➢ The concerned Tipper/Dumper Drivers/Operators shall strictly adhere to

GIPCL Standard Operating Procedures (SOP) with respect to imported coal

supply through Tippers/Dumpers.

➢ The Hydraulic Tippers/Dumpers shall be loaded strictly within their maximum

permissible carrying capacity and shall not be overloaded under any

circumstances, in compliance with applicable RTO norms.

➢ During transportation of imported coal, due care shall be taken to prevent

pollution and en-route spillages. The contractor shall ensure that all

Tippers/Dumpers are properly covered with suitable tarpaulin sheets

throughout transportation.

➢ The contractor’s Tippers/Dumpers shall ply only on the specified

routes/roads within the GIPCL premises. In case movement on any other

route/road becomes necessary, prior approval from the Site In-charge shall

➢ In the event of violation of any of the above provisions, GIPCL reserves the

right to impose appropriate penalties and/or terminate the contract, as

2) PROCEDURE FOR OFFER SUBMISSION: -

You shall submit your offer in two parts bid as follows: -

Part-I: Pre-qualification /Technical /Un price commercial Bid: -

This bid shall consist of following:

i. Tender fee, EMD , documents related to Pre-qualification as mentioned at Section-

A to be given in separate sealed envelope duly super scribed “ Tender Fee, EMD,

Pre-Qualification document”

ii. Confirmation & acceptance of Description of work indicated at Section-B.

iii. Confirmation & acceptance to all commercial terms and conditions indicated at

iv. Deviation sheet Section-D, indicating deviation, if any, should be submitted duly

signed & stamped by the authorized signatory. Right to acceptance of deviation

(partly/Fully) lies with GIPCL.

v. Un-priced copy of Price Bid duly singed and stamped as per Section –E.

vi. Format of Bank Guarantee for EMD as per Section-F

vii. Format for performance bank guarantee as per Section-G

viii. A copy of bid document duly signed and stamped on each page as mark of

acceptance of the bid terms and condition.

The bidder shall confirm the list of documents as per format given at Annexure-H.

Part-II:Price Bid:

The price bid to be submitted only against e-tender through (n) Procure, Ahmedabad.

Physical bid shall not be considered/entertained. Submission if priced bid in

physical form will result in disqualification of the bidder

The following criteria to be considered while submission/evaluation of offer.

1. The rates should be as per format only.

2. Conditional price shall not be considered for evaluation.

3. The evaluation of rates shall be done based on the total of Annexure-E and lowest

bid/price shall be derived accordingly.

EMD, Tender fee and all technical bid as part-I (above) to be submitted on or before the date

of closing of tender up to 17.30 hrs. EMD and Tender fee to be submitted to:

General Manager (M&C)

Gujarat Industries Power Co. Ltd.

Dist.: Vadodara-

Gujarat – India

3) LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid

exchanged by the Bidder and the Company, shall be written in the English language. Any

printed literature furnished by the Bidder, written in another language shall be accompanied

by an English translation for the purpose of interpretation of the Bid.

4) MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for submission

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and

the expiration of the period of bid validity.

d. GIPCL shall be constrained to forfeit EMD, in case a Bidder decides to withdraw the bid

after the due date.

5) POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid and

till official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

GIPCL, if necessary, will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be necessary in a stipulated

time line. Failing which bid may not be considered for further evaluation. The Bidder will

not be permitted to change the price or substance of the Bid after the Bid has been

6) AWARD OF CONTRACT

It shall not be binding upon GIPCL to accept the lowest or any Bid. It shall not

be obligatory on the part of GIPCL to furnish any information or explanation for

the cause of rejection of a Bid or part of the Bid. GIPCL also reserves the right

to split-up the tender, as it deems fit amongst Successful Bidders.

GIPCL shall issue a Letter of Intent (LOI) to the Successful Bidder(s).

Subsequently , GIPCL shall issue detailed order to the successful bidder(s).

On submission of Performance Guarantee as per format of GIPCL as per

Clause 23 which shall be submitted within 15 (Fifteen) days from the date of

LOI. Failure of the successful bidder to complete the requirement of

submission of Security-cum-Performance-Bank-Guarantee (SPBG) shall

constitute a sufficient ground for annulment of the award of contract and

forfeiture of the Earnest Money Deposit. The EMD of the successful bidder will

be returned only after furnishing of Security Deposit-cum- Performance Bank

Guarantee and acceptance of order.

7) ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of

the contract to any other party or agency without prior approval of GIPCL.

8) RIGHT OF REJECTION OF TENDERS

a. GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

b. Any Tender without EMD and Tender fee will be treated as non

responsive and shall be rejected at the outset & no further

correspondence shall be entertained regarding this.

c. GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

The weighment done at GIPCL weighbridge shall be final & binding to supplier. Weighment

tolerance 0.20% of total received quantity during the fortnight shall be allowed.

If any shortages found more than above tolerance then shortage should be counted as

difference between the Actual weight done less permitted tolerance. This will be calculated

& consider on fortnightly basis.

For every vehicle if the actual receipt quantity as per weighment at GIPCL weighbridge is

higher than challan quantity then challan quantity shall be considered and if the actual

receipt quantity as per weighment at GIPCL weighbridge is lower than challan

quantity then receipt quantity as per weighment at GIPCL weighbridge shall be

No deviation in this clause shall be entertained. Non-confirmation/ Non-acceptance

of this clause may lead to disqualification of bid for further process at the desecration

10) Contract Quantity & Time Schedule:

Maximum Total Quantity 2,50,000 MT

Month wise Supply As per tentative schedule indicated below

Tentative Supply Schedule:

Month wise Quantity (In Te) Remarks

October-2026 30000 From 15.10.2026

Above mentioned schedule is tentative. Actual schedule shall be considered from date of

placement of work order.

Further, the total order quantity variation may be +/-10%

Timely supply of the material at site is the essence of the tender.

If Quantity is not completed within stipulated time, GIPCL reserve the right to extend the

contract period.

Successful bidder has to supply Imported Coal as per tentative schedule as above unless

until instructed by GIPCL for reduction/revision of quantity. The revised schedule, if any, shall

be intimated by GIPCL in writing before one week’s time.

The imported coal shall be supplied by supplier throughout the month. The quantity of

imported coal, supplied by supplier on daily basis shall be nearly equal to monthly quantity

of imported coal (Te)/ No. of days in that month however GIPCL shall have sole discretion to

vary the quantity of Imported Coal supplied on daily basis

The Supply quantities of Imported Coal are only indicative/ estimated and same shall

solely depend on actual requirement of the power plant.

GIPCL shall have sole discretion to vary the quantity of Imported Coal based on the

requirement of the power plant for generation of electricity from time to time.

The Bidder / supplier shall agreed and understand the requirement of Imported Coal by

Power Plant and it may vary from time to time, to which the Bidders/supplier shall not have

any objection. Accordingly, the supplier shall not be entitled to any compensation or

indemnity on account of variation in the quantity of Imported Coal.

11) Right of the owner :

GIPCL reserve the rights to reduce the quantity or short close the ordered quantity at any

GIPCL shall intimate two weeks in advance before short closing the contract. No financial

claim shall accrue in such cases on GIPCL.

12) VALIDITY OF OFFER:-

Your offer shall remain valid for 180days from the due date of tender.

13) PRICE BASIS, CURRENCIES, PAYMENT, AND OTHER SPECIFICATIONS

13.1 The Bidder is to note that the payments shall be made by GIPCL under the

Contract in Indian Rupees only.

13.2 The Bidders shall quote the landed price including transportation of Imported

13.3 The FOB Price and Ocean freight Price in USD by Bidders shall be converted to

Indian Rupees using RBI Reference Rate on Base Date for Foreign Exchange.

13.4 The Bidders shall quote its lowest FOR landed price (FOB Price in USD, Ocean

freight in USD, Marine Insurance, stevedoring charges, Inland Handling Charges

and duty if any in INR of Imported Coal at the SLPP-GIPCL as per the index-

of the Online Bid.

a. The FOB Price shall be Variable as below

(i) As per Argus: Indonesian Coal index (ICI-3) for 5000 Kcal/Kg.

b. Ocean Freight shall be variable as below

Ocean Freight shall be computed as: 70% of quoted Ocean freight shall be

fixed for the entire duration of contract while balance 30% of the quoted

Ocean freight shall vary with Singapore Regional Bunker Prices VLSFO index

as per CLARKSON Research.

firm throughout the contract period.

13.5 Bidders shall be responsible for obtaining from the concerned governmental

authorities all necessary and applicable statutory clearances/ approvals/

licenses required for supply of Imported Coal on FOR basis and inland handling

and transportation of Imported Coal in bulk from the Dahej or any other

Discharge Port to SLPP-GIPCL plant.

13.6 FOR Site Price: Bidder shall quote its FOR Price in INR (Price Break Up for Basic

Coal Price, transportation up to SLPP-GIPCL (GST will be extra as actual)

13.7 Base date for foreign exchange: Bidder shall quote its FOB Prices and Ocean

Freight considering the Base Date for Foreign Exchange as per “SBI TT selling of

the last day of the month preceding to the bid due date to be referred for

conversion of FOB price. In case of holiday on last day of the month, TT selling

rate of previous working day to be considered.” which will also be applicable for

the price bid evaluation purposes.

13.8 Base month for indexation to submit bid: Bidder is requested to consider base

indexation of last week of preceding month of bid due date for submission of

FOB Price. Price quoted based on this index will only be considered for

13.9 The Price Should be Quoted considering Ports facilities to handle the materials

and are to include all charges/cost but not limited to, levies, wharfage, shunting,

trimming, tallying, royalties, taxes, permits, licenses, customs duties, other

charges and cost of production or preservation of the materials, Dock and

Harbor dues; port rates, export taxes or other fees or charges, if any, levied

because of exportation from the country of origin. Any changes in royalties,

taxes, permits, licenses and customs duties and charges in the country of origin

or in any country other than India where any such amounts may be payable by

the Seller will be borne by the Seller. The price shall be inclusive of all

charges/costs of Load Port, freight for carriage of imported Coal from Load Port

to any Discharge Port insurance coverage up to unloading of coal at SLPP

13.10The Bidder shall quote their minimum charges for inland handling in Rs./MT for

total scope of work of the Seller, for the discharge ports, in the break-up

specified in Price Bid Format. The quoted charges shall be inclusive of all the

costs, taxes, duties and levies except GST. No extra charges are payable over the

accepted rates. Inland Handling charges shall include all Port charges

applicable for Cargo handling viz. wharfage, plot rent, etc. at unloading port.

13.11Any Charges applicable at the time of submission of Bid is considered to be

covered under quoted rate. GIPCL will not pay any other charges other than the

quoted in the final bid except any new statutory payment applicable during the

contract period by GoI.

13.12Bidder is required to furnish ultimate analysis and ash analysis of the Imported

Coal in the Technical Bid. Also, the typical granulometry of the offered coal shall

be provided by the Bidder in the Technical Bid

13.13 Reference Exchange Rate for any shipment Exchange rate shall be as per GIPCL

banker reference which is SBI TT selling of the last day of the month preceding

to schedule delivery month to be referred for conversion of FOB price. In case

of holiday on last day of the month, TT selling rate of previous working day to

14) EVALUATION OF BIDS AND SELECTION OF BIDDER:

14.1 FOR Index Based Landed Prices: For the SLPP-GIPCL plant offered FOR Index

Based Landed Prices (inclusive of all taxes and duties), will be evaluated for the

Imported Coal as specified in this Tender Document Section B. For evaluation

14.2 GIPCL reserves the right to cancel/reschedule/extend the Reverse Auction

process / tender at any time, before ordering, without assigning any reason.

15.1 The Bidder shall quote its lowest FOR Landed Price, Basic Coal Price, Ocean

freight, marine insurance, custom duty if any, port handling charges,

Transportation Charges, Compensation Cess, and GST extra as actual in INR

(specified in the Tender Document), in the Price Bid Format for Index based

which may change where as other price components shall remain fixed until

completion of ordered qty.

Cap/ Ceiling: If the delivery period is extended beyond the scheduled Term due

to reasons attributable to Seller, FOR Site Price in Rs./Mt shall remain as per

index price based, however in case Seller is unable to supply such quantity,

Purchaser reserve the right to procure coal from alternate source and debit the

differential cost to Seller towards risk purchase implication.

15.2 The Seller shall submit due details as per Section-K at the beginning of the

supply month for the applicable FOR-Site Price for the particular schedule

delivery month which is verifiable by the Purchaser

16) PRICING METHODOLOGY FOR COAL TO BE SUPPLIED DURING

CONTRACT PERIOD

Since FOB price is variable, following variable pricing methodology/mechanism

shall be adopted/considered after award of contract.

A = FOB Price (USD/Mt) to be derived as under

FOB (A ) Price Component shall be variable and shall be calculated as below:

For coal to be supplied: The FOB prices shall be average of last 4 Argus indices published

(Argus ICI 3 (5000 GAR) ) prior to 1st day of Schedule delivery Month (e.g. April).

Example for understanding:

Average -A1 74.29 USD

The above component of FOB Price (A) will be worked out for the payment purpose for the

actual delivery schedule month as per the following formula:

FOB Price = A = A1-A2

A : FOB Price for payment calculated from the above formula for the delivery of a particular

A1: Current Index value calculated based on average of last 4 weekly Argus indices published

for “Indonesian Coal index (ICI-3) for 5000 Kcal/Kg” for the preceding month of the

scheduled delivery month

A2: The discount/premium discovered in FOB component in terms of absolute value as per

price bid. A2 component shall remain constant for the entire duration of the Contract.

For the purpose of payment for imported coal of , FOB price as per “Indonesian Coal

index (ICI-3) for 5000 Kcal/Kg shall be payable. The example is also shown above for

Ocean freight B: Bidder has to quote Ocean Freight in to price bid and it would be

bifurcated into fixed and variable component in the ratio of 70:30 respectively. Ocean

Freight shall be computed as: 70% of quoted Ocean freight shall be fixed for the

entire duration of contract while balance 30% of the quoted Ocean freight shall vary

with Singapore Regional Bunker Prices VLSFO index as per CLARKSON Research.

The variable component of 30% of quoted rate shall be calculated for payment

purpose after award of the contract, which is given below.

Ocean freight B = Ba + Bb

Ba= 70% of Ocean Freight component quoted in the Tender and shall be fixed

throughout the contract period.

Bb= 30% of quoted ocean freight shall be variable. The variable Component (Bb) of

Ocean Freight B will be worked out for the payment purpose for the shipment in

schedule delivery month as per the following formula:

B1: Base Index will be calculated considering last Friday Singapore Regional Bunker

Prices VLSFO index as per CLARKSON Research of the preceding month of Bid

due date (bid closing date).

B2: Current Index will be considered average of last four weekly (to consider Friday

indices of each week) indices as per Singapore Regional Bunker Prices VLSFO index

as per CLARKSON Research publication corresponding to preceding moth of

schedule delivery month. In case of holiday on Friday, Indices of previous working

day to be considered

B3: 30% of Ocean Freight quoted in the Tender.

16.1 The Seller shall provide the calculation sheet, as per Section-K, for the FOR

Price applicable for the particular shipment during the schedule month

which is verifiable by the Purchaser.

16.2 The “Reference Exchange Rate” as defined under clause 13.13 shall be considered final

for FOB payment.

17) Statutory compliance: -

All the vehicles placed for transportation of Imported Coal should comply all the statutory

requirements from the appropriate authorities. You shall load vehicle as per the RTO

guidelines and overloading shall not be allowed.

18) TERMS OF PAYMENT:-

i) You shall submit bill along with all document for supply of Imported Coal on every

fortnight and payment shall be released within 15 days from the date of receipt of

material there after i.e. for supply of Imported Coal from 1st to 15th (1st fortnight) of any

month, your bill shall reach latest by 20th of the month and payment shall be released

by 1st of the next month and same way for second fortnight.

ii) Outstanding amount, if any, against deduction/verification shall not attract any interest.

iii) Disputed amount, if with held, shall be released only after completion of total contract

and supply on resolution of the particular dispute to an amicable and agreeable solution.

iv) 90% payment shall be released within 15 days from the date of GRN for every fortnightly

supply by GIPCL. Balance retention amount of 10% shall be released within 30days

from the date of respective supply subject to verification of qualitative parameters by IIA

for respective period in line with technical specification. However, in the event of non-

verification of parameter by IIA inline with technical specification for a respective period,

amount shall be release at the end of contract after joint reconciliation as mentioned

For a last supply as per contractual delivery, 100% payment of invoice and any other

retention of previous period shall be released within 15 days from the date of GRN and

subject to joint reconciliation certification of quality and quantity received at GIPCL

during contract period by IIA (Independent Inspection Agency) and GIPCL on weighted

average basis of coal after completion of supply of the entire contract quantity

pertaining to work order.

v) In case, Vendor/Supplier require payment earlier than stipulated time limit, then GIPCL

may levy early payment charges at prevailing standard lending rate of SBI (SLR) + 2%

for remaining period of agreed credit time limit. This will not be applicable for any

retention charges as per contractual condition. However acceptance of early payment

request of vendor shall be at sole discretion of GIPCL.

19) Quality Control of Imported Coal

I.The supplier shall deliver the coal only if specification of the coal delivered is meeting

with parameters as specified in section B.

II.The Seller shall take all reasonable steps to ensure that the Imported Coal supplied to

GIPCL at the SLPP shall be free from stones, metal and any kind of impurities. The Seller

shall adopt prudent industrial practices to avoid a mixture of foreign materials like stones

and metallic objects and any kind of foreign material extraneous to Coal and not

delivered with the Coal. In case stones, shale or metallic items or any kind of impurities

is observed in the supplied coal then GIPCL will not accept the delivered coal having

impurities as specified above.

III.In addition to the compliance of Quality parameters (Moisture %), the Imported Coal

supplied by Seller shall be dry. Wet Imported Coal shall not be accepted.

IV.It shall be responsibility of seller to cover the imported coal by tarpaulin or by any other

means (during storage as well as transportation of Imported Coal at SLPP) during rainy

season or otherwise if required so that dry coal can be supplied at SLPP. However, it

should be noted that during the period from June to September (during monsoon), no

imported coal shall be supplied by Seller.

20) Price Adjustment & Penalty

The Independent Inspection Agency (IIA) shall be appointed by GIPCL for quality testing at

Plant (SLPP). The quality of Imported Coal shall be determined by drawing Imported Coal

samples at/ near the Delivery Points. The representative sample will be divided in to two

Parts. First Part of the sample shall be tested by IIA and the results furnished shall be final

and binding on both the parties. The Second part of the above said sample shall be packed

and sealed and analyzed only in case of any dispute. The Seller will depute his representative

for collection and analysis of the sample.

Adjustment of quality and quantity shall have to be done on weighted Average basis for total

coal supplied at plant. The methodology for sampling and testing of the coal received at Plant

by IIA shall be as per mentioned method on page no 28 i.e. The sampling shall be done as

per BIS (Bureau of Indian Standard). The preparation of samples and testing/ analysis of

Coal samples shall be carried out strictly in accordance with Applicable Standard and

Procedures laid down in BIS-436 (Part-I), (Part-II) & (Part-III). Further, Moisture and Ash shall

be determined as per the relevant clauses of BIS Specification No. IS: 1350 (Part I)

Determination of Gross Calorific Value shall be carried out in accordance with procedure laid

down in BIS-1350 (Part II) 1970 or any subsequent revision thereof.

If the guaranteed parameters specified in the offer are lower with actual receipt of coal at

SLPP then, price adjustment shall be as follows:

20.1 If the weighted average value (weighted average value of GCV of coal shall be

computed on fortnightly basis) of GCV (ARB) of coal received at SLPP is less than

GCV (ARB) of the guaranteed point value, then the penalty would be computed as

Penalty (Rs./Mt) = 1.5 x EPSP x (Guaranteed GCV (ARB) – GCV (ARB) at SLPP)

Guaranteed GCV (ARB)

Where, EPSP (Rs./Mt)= Ex-power station price i.e. landed cost

20.2 If the weighted average value of Ash Content (ADB) as per SLPP analysis (SLPP

AC) gives value higher than guaranteed point value, then penalty would be as

Penalty (Rs./Mt) = 1.5 x (EPSP/100) x (SLPP AC – Guaranteed AC)

20.3 If the weighted average value of the total Sulphur (ADB) as per SLPP analysis (SLPP

SC) gives value higher than guaranteed point value, then penalty would be as

Penalty (Rs./Mt) = Rs.1.5 x (EPSP/10) x (SLPP SC – Guaranteed SC)

20.4 If the weighted average value of the total Moisture (ARB) in SLPP analysis (SLPP

TM) is higher than guaranteed point Total Moisture (ARB) then the penalty shall be

computed as follows:

Penalty (Rs./Mt) = 1.5 x (EPSP/100) x (SLPP TM – Guaranteed TM)

20.5 If the quantity of Stones, Shells, Extraneous materials, etc. received and measured

at SLPP as per the report of the third party agency then the penalty shall be

applicable as under:

Penalty (Rs./Mt) = Rs.1.5 x EPSP x (Quantity of Stones, Shells, Extraneous

Materials received at SLPP)

21) SAMPLING & QUALITY ANALYSIS AND WEIGHMENT

Sampling, analysis and weighment shall be undertaken at the SLPP site in accordance

with the contract.

22) DEDUCTIONS / RECOVERY/PANELTY/LD :

The Liquidated damages will be leviable after end of every Monthly on the shortfall in

the quantity of delivered imported Coal to be specified in respect of that particular

Month, at the following rates. For LD the tentative schedule for transportation on

monthly basis at clause no 11 shall be considered.

Shortfall in the delivered Imported Rate for Liquidated damages for

Coal quantity shortfall quantity

Shortfall of the prescribed quantity in Rs 1000/- per MT shall be

Monthly is more than 2% of monthly applicable for total shortage

schedule quantity of monthly supply.

Also any cost, charges or expenses which GIPCL may have paid for which, under the

contract, you are liable, will be claimed by GIPCL. All such claims shall be debited/recovered

from your bill/amount due.

23) CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be required

to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in favor of Gujarat

Industries Power Company Limited for guarantee amount at 5% of the “Total Contract Price”

From any Schedule Public Sector Bank or Schedule Private Sector Bank (except Yes Bank)

in the format attached and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and specifications.

Balance 5% will be retained from each supply bill in proportion to supply quantity. Contract

security deposit shall be submitted strictly within Fifteen days from the date of LOI or work

order, whichever is earlier. The PBG/ Security Deposit shall be valid up to retention period of

One months from the contract completion date. The Guarantee amount shall be payable to

the Company in Bidder's home currency without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract security

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Retention Period' after completion

of contract and on fulfilling contractual obligations throughout the retention period.

24) RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor or

any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a maximum of

10% of contract value. Recovery will be affected from the monthly bills and/or

retention money/security deposit.

(ii) If the supplier fails to execute the work as per directions of Engineer (I/c) within the

time frame given in work order and as per day to day instructions by Engineer-in-

charge, GIPCL shall get the work done by third party at the risk & cost of the contractor

with 10% additional overhead charges of GIPCL.

25) DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract the

supplier is liable, shall be recovered by the GIPCL. The supplier shall pay all such claims

within 15 days of claim failing which the same shall be deducted from the bills of Supplier.

26) Splitting of contract

GIPCL reserves full right to split the contract at its sole discretion and that maximum and

minimum quantity per month for each supplier / party will be decided and indicated / intimated

to each supplier / party as and when so required.

27) Transit risk & Insurance:

Any liability arising out of death / injury to third party or damage to property of third party

following an accident to the vehicle / spillage of Imported Coal would be fastened on the

You shall ensure that all the vehicles are properly covered with tarpaulin after loading of

Imported Coal to avoid dusting and rain water during road travel.

29) ARBITRATIONS:

All disputes, differences, claims and questions, whatsoever, which may arise either during

the continuance of this contract or afterwards between the Supplier and GIPCL, touching

the interpretation and / or the execution of any clause of this contract, or any other act, deed

or commission / omission by any party or as to any other matter in any way relating to these

clauses or right, duties, obligations or liabilities or either party under these clauses shall be

referred to Arbitration Act, 1996 as Amended or any statutory modification thereto or re-

enactment thereof in force from time to time. The venue of such arbitration shall be

Vadodara, Gujarat state only.

30) JURISDICTIONS:

Notwithstanding any other court or courts having jurisdiction to decide the question (s)

forming the subject matter of the reference if the same had been the subject matter of Suit,

any and all actions and proceedings arising out or relative to the contract (including any

arbitration in terms thereof) shall lie in the court of competent civil jurisdiction in this behalf at

Vadodara only (where this contract has been signed on behalf of the Management) and

only the said court shall have jurisdiction to entertain and try such action (s) and / or

proceedings to the exclusion of all the other courts.

31) TERMINATION OF CONTRACT BY GIPCL

Supplier shall be responsible to complete the jobs within agreed time schedule and in case

supplier fail to complete the job, GIPCL shall recover from his bill, Security Deposit and / or

whatsoever for expenses incurred to complete the job with additional 10% overhead

In case if supplier’s services are not found satisfactory with respect to mobilization, time

bound completion of work, workmanship & safety (OHSAS policy of GIPCL) etc then GIPCL

has right to terminate the contract at any time by giving you 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk & cost of supplier.

GIPCL reserves the right to may terminate the contract after due recoveries if any of the

following events occur –

(a) Contractor is adjudged as insolvent.

(b) Contractor has abandoned the contract.

(c) Contractor fails to proceed with the work with due diligence as per requirements

of the contract.

(d) Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the supplier.

(e) Any major deviations from contractual terms and conditions.

(f) GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG

32) FAILURE & TERMINATION

If the supplier after receipt of written notice from the GIPCL/ ENGINEER requiring

compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails

within seven days to comply with the same, the GIPCL /ENGINEER may employ and pay

other agencies to execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable from the supplier

by the GIPCL on a certificate by the GIPCL/ENGINEER as a debt or may be deducted by

him from any money due or to become due to the supplier.

If the supplier fails to execute the work or fails to mobilize the resources and equipment’s as

per directions of GIPCL / ENGINEER within the time frame given and/or violating the GIPCL’s

safety rules & regulations, ENGINEER/ GIPCL shall get the work done by third party at the

risk & cost of the supplier with additional 10% overhead charges of GIPCL and all costs

incurred in connection therewith shall be recoverable from the supplier by the GIPCL

/ENGINEER as a debt or may be deducted by him from any money due or to become due to

33) SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the

extent possible shall be settled amicably between the parties. If amicable settlement

cannot be reached all the disputed issues shall be resolved through arbitration before a

Sole Arbitrator appointed by Managing Director, GIPCL according to the provisions of

The Arbitration & Conciliation Act-1996, as amended from time to time. The place of

arbitration shall be at Vadodara or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in writing

or unless the matter in such work cannot possibly be continued unless the decision of the

Arbitration proceedings is obtained.

34) EMPLOYEE’S COMPENSATION INSURANCE

Supplier shall take all risk Insurance Policy to cover all his workmen/employees, staff

applicable under the Employee Compensation Act 1923 or any amendment thereof as also

insurance cover for third party liability. The contractor shall keep the GIPCL indemnified from

all liabilities arising out of his action in pursuance of this contract. The E. C. Policy should be

obtained from Baroda/Surat Jurisdiction (As per Work Location) and shall be assigned to

GIPCL. EC policy should cover the specified contract period.

Supplier shall also obtain additional off-duty coverage insurance policy for all his workers.

35) ACCIDENT TO WORKMEN

Supplier shall be fully responsible for injury or death of any of your or third party workmen

due to any act omission / indiscretion on your part while undertaking the work and contractor

shall fully abide by the statutory requirements of the employee's compensation act. GIPCL

shall not be liable for any compensation due to accident, death or injury to any of supplier’s

workmen or any third party due to negligence, act or omission on your part.

36) FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without incurring

the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party in

writing of such conditions and the performance shall be suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the

Party and not foreseeable by the Party and shall include events of floods, explosions, riots,

wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result

of or in connection with the performance/ purported performance/ non-performance of the

contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction or

order is issued by court at any point of time the contractor shall comply with and implement

such direction or order whether passed at the time of award of contract or during the

pendency of contract. Further, the Contractor shall indemnify the GIPCL against all

consequences arising and affecting GIPCL owing to the compliance of the orders by the

38) GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts at

Baroda/Surat shall have jurisdiction regarding the same.

39) Reverse Auction:

GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

Lowest 50% out of total eligible Bidders (rounded to the next higher whole number) or

Minimum three (03) eligible bidders, whichever is higher, shall be invited for participation

in e-Reverse Auction through n-procure platform.

Decremental value and duration for the e-Reverse Auction shall be informed to the qualified

bidders before start of e-Reverse Auction. The L1 (Lowest Per tonne Remuneration in

Rs/tonne) shall be put up for starting e-Reverse Auction. e-Reverse auction shall be for

reducing the Per tonne Remuneration in Rs/tonne of Supply, & Transportation of imported

coal through hydraulic dumper and the bidders have to reduce their Per tonne Remuneration

in Rs/tonne in decrement of value as decided before start of e-Reverse Auction.

Since FOB price & Ocean freight is variable (linked with index), resultant effect of reduction

in Rs. Per MT during e-reverse auction shall be in fixed component defined at sr. no N of

After e-Reverse Auction process, L1 bidder shall be decided on lowest Per tonne offer in

Rs/tonne of Supply & Transportation of imported coal through hydraulic dumper.

To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com that the bidder shall be allowed to participate the e-

Reverse Auction.

In case of any further information regarding online bidding or if a Bidder needs any assistance

in accessing/ submission of online bid/ clarification or if training is required for participating in

online e-reverse bidding, then the Bidder can contact the following office for assistance or

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e tendering

registration process.

Method of Coal Sampling at SLPP for Road Delivery

Step Procedure (As per BIS (Bureau of Indian Standard)

1. The coal shall be delivered to SLPP to meet the delivery requirement of about

1000 Mt per day.

2. Samples shall be collected from the dumpers received at TPS. The sampling rate

would be the randomly selected one dumper out of every five successive dumpers

received at TPS. Five samples each of 1 kg would be collected.

Sample Collection Point (1 Kg each)

3. No. of samples per day = Total dumpers received per day /

Total Sample Quantity = 5 Kg. per sample x No. of samples per day.

4. Crush to 4.75 mm by jaw crusher (medium capacity) mixing, conning, end

quartering repeatedly up to 4 Kg. - sample (95% sample shall pass through

5. Crush to 2.36 mm by jaw crusher (medium capacity) mixing, conning, end

quartering repeatedly up to 1 Kg. - sample (95% sample shall pass through

6. Crush the 1 Kg. – sample to 212 micron by micro pulverizer. 100% sample shall

be passed through 212 micron. Thoroughly mixed by mechanical mean.

7. Such 1 Kg. – samples of 212-micron size, prepared on 7 successive days to be

mixed at the end of the 7th day.

8. Draw 1 Kg. – sample by mixing, conning and quartering.

9. Divide this 1 Kg. – Sample in three parts; One for analysis and other two for referee

in case required.

10. Samples to be drawn and prepared on daily basis. Moisture analysis shall be

carried out daily. Analysis of samples for other parameters shall be carried out

once in every week as stated above. Analysis shall be carried out and weighted

average of all the analysis results shall be considered for penalty(as mentioned in

clause no 20 of Section-C of tender) and price adjustments as per the tender

SCHEDULE OF DEVIATION FROM TECHNICAL SPECIFICATION AND COMMERCIAL TERMS

All the deviations from the general and special conditions of contract shall be filled by BIDDER

clause by clause in this schedule.

Sr. SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s

General/ Special Conditions of this enquiry. The bidder further confirms that in the events any other

data and information presented in the BIDDER’s proposal and accompanying documents are at

variance with specific requirements laid out in the OWNER’s General /Special Conditions, then the

latter shall govern and will be binding on the BIDDER for quoted price.

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

SECTION-E PRICE BID

Price Bid: Price bid Format (This shall form the part of Price bid)

i) For Supply of Coal 5000 GAR on FOR Basis on Index price based Tender Qty

S. No. Particulars for Price Break-up

FOB Index value: USD/MT

Bidder is requested to consider base indexation of Argus indices

published for Indonesian Coal Index (ICI-3) for 5000 Kcal/KG of last

week of preceding month of bid due date for submission of FOB

Price. Price quoted based on this index will only be considered for

B1 Discount (-) on FOB Index value (USD)

B2 Premium (+) on FOB Index Value (USD)

C Net Basic FOB Price of Coal after considering discount (USD) (C=A-USD/MT

D SBI TT Selling Rate on 27th of Feb 2026 (INR) INR

E FOB Basic Price of Coal in INR (E=C x D) Rs./MT

F Ocean Freight in USD USD/MT

H Ocean Freight in INR (H=FxD) Rs./MT

I Variable price in INR (I=E+H) Rs./MT

J Marine Insurance in Rs. Rs./MT

K Inland Handling Charges including port operations of stevedoring, Rs./MT

handling and forwarding of coal including vessel unloading,

handling and discharges at discharge port, truck loading in INR

L In Land Transportation Charges upto SLPP-GIPCL in INR Rs./MT

M Other Cost / Finance Cost / Contingency / Penalty / Overheads / Rs./MT

N Fixed Component Price of Coal for GIPCL in INR (N=J+K+L+M) Rs./MT

O Basic Price of Coal for GIPCL in INR (O=I+N) Rs./MT

P GST extra on Basic Coal price for GIPCL in %

Q Price of Coal including GST

Name of the Firm:

Address of the Firm:

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B.G. No. Date :

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

R A N O L I , Dist.Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company

Owner” which expression shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its Tender

---------- (hereinafter called “the said tender”) to M/s.

……………………………(hereinafter called the said Tenderer(s)” which expression shall

unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender, the

tenderer shall submit a Bank guarantee for Rs.………. (Rupees

……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the opinion

of the company which is final and binding, the amount claimed

is due because of any withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or would

be caused or suffered by the Company by reason of any breach by the said tenderer(s)

of any of the terms and conditions contained in the said tender or failure to accept

the letter of Intent Agreement or that the amount covered

under this Guarantee is forfeited. Any such demand made on the Bank by the owner

shall be conclusive as regards the amount due and payable by the Bank under this

guarantee, However, our liability under this guarantee shall be restricted to an amount

not exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit or

proceeding pending before any office, court or tribunal relating thereto our liability under

this present guarantee being absolute and unequivocal. The payment so made by us

under this bond shall be a valid discharge of our liability for payment there under. Our

liability to pay is not dependent or conditional on the owner proceeding against the

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and for all

purposes be binding and operative until payment of all money due or liabilities

under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without

the Bank’s consent and without affecting in any manner the Bank’s obligation under this

Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any right

it may have to apply such law, so that in all respects its liability hereunder shall be irrevocable

and, except as stated herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain

in full force and effect during the period that would be taken for the finalization of

the said tender and that it shall continue to be enforceable till the said tender is finally

decided and order placed on the successful tenderer(s) and or till all the dues of the

company under or by virtue of the said tender have been fully paid and its claims satisfied

or discharged or till a duly authorized officer of the company certifies that the terms and

conditions of the said tender have been fully and properly carried out by the said tenderer

(s) and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and without

affecting this guarantee to postpone for any time or from time to time the exercise of any

of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of

Date………. ………………………… Bank

Corporate Seal of the Bank By

its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure- VI of Volume I.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

B.G. No. Date :

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: R A N O L I , Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred

to as “The Company/Owner” w h i c h expressions shall unless

repugnant to the subject or context includes its legal representatives, successors and

assigns) has entered into a contract with M/s. ………………………………../ has

placed a purchase order on M/s………………………….(hereinafter

referred to as “Contractor(s)/ Seller(s)” which expression shall unless

repugnant to the subject or context includes their legal representatives,

successors and assigns ) for …………………………….on the terms and

conditions as set out inter alia, in the Company‟s contract No./

P.O.No.…………..date …………and various documents forming part thereof

hereinafter referred to as the “said contract” which expression include all

amendments, modifications and/ or variations thereto and where as the

Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other

agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank for

….% (……….percent) of the total value of the “said contract” against due and faithful

performance of the “said contract” including performance

guarantee obligations of the contractor(s)/seller(s) for execution/ supplies made

under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this guarantee

without any demur merely on a demand from the Company stating that in the opinion

of the Company, which is final & binding, the amount claimed is due by reason of

default made by the Contractor(s)/ Seller(s) in performing any of the terms & conditions

of the said Contract including defect liability obligations, in fulfilling the performance

guarantee obligation or loss or damage caused to or would be caused to or suffered by

the Company by reason of any breach by the said Contractor (s)/ Seller(s) of any of

the terms & conditions of the contract. Any such demand made on the Bank by the owner

shall be conclusive as regards the amount due and payable by the Bank under this

guarantee. However our liability under this guarantee shall be

restricted to Rs.

……(Rupees………………………only).

3. We undertake to pay to the Company any money so

demanded not withstanding any dispute or disputes raised by the contractor(s)/

Seller(s) in any suit or proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The payment so made by

us under this bond shall be a valid discharge of our liability for payment there under. Our

liability to pay is not dependent or conditional on the owner proceeding against the Contractor(s)/

4. The guarantee herein contained shall not be determined or affected or suspended

by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect and

for all purposes be binding and operative until payment of all money due or liabilities

under the said contract(s)/ Order(s) are fulfilled.

5 The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without

the Bank’s consent and without affecting in any manner the Bank’s obligation under this

Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any right

it may have to apply such law, so that in all respects its liability hereunder shall be irrevocable

and, except as stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER/PURCHASER and further agrees that if this

guarantee is extended for a period as mutually agreed between bidder & owner/purchaser,

the guarantee shall be valid for a period so extended provided that a written request for

such extension is received before the expiry of validity of guarantee.

9. W e ……………Bank further agree with the Company that the company shall have the

fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Contract(s)/ Order(s)

or to extend the time of performance by the said Contractor(s) Seller(s) from time to time

or to postpone for any time or from time to time any of the powers exercisable by the

Company against the said Contractor(s)/

Seller(s) and to forbear or enforce any of the terms and conditions relating to the said

Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of any

such variation, or extension being granted to the said Contractor (s) / Seller(s) or

for any forbearance, act or omission on the part of the Company or any indulgence

by the Company to the said Contractor(s)/ Seller(s) or by any such matter or thing

whatsoever which under the law relating to sureties would, but for this provision, have

affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a

demand or claim under this Guarantee is made on us within three months from the

date of expiry we shall be discharged from all the liabilities under this guarantee.

Date………. ………………………….Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure -VI of Volume I.

Pl find the bank details of BANK GUARANTEE AS UNDER:

. The details of the bank are:

o Bank : Central Bank of India

Address: Central Bank of India, Mid Corporate Branch, Peridot

Complex, Nr. Urmi Char Rasta, Akota, Baroda

IFSC code: CBIN

Beneficiary : Gujarat Industries Power Company Ltd.

o Contact person at Central bank is:

Shri Hariharan,AGM

E-mail: [email protected]

PRE QUALIFICATION AND TECHNICAL SPECIFICATION

TENDER NO: - GIPCL/MATL/IMPORTED COAL-5000GCV/2026-27

Sr No Particulars Submitted Yes/No

1. Tender fee, EMD , documents related to Pre-

qualification as mentioned at Section- A

2 Confirmation & acceptance of detail

description of work indicated at Section-B.

3 Confirmation & acceptance to all commercial

terms and conditions indicated at Section-C.

4 Deviation sheet Annexure-D, indicating

deviation, if any, should be submitted duly

signed & stamped by the authorized

5 Un-priced copy of Price Bid duly singed and

stamped as per Section –E

6 Format of Bank Guarantee for EMD as per

7 A copy of bid document duly signed and

stamped on each page as mark of

acceptance of the bid terms and condition

8 Technical Analysis report for offered

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of EMD/SD, Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section.)

3. After clicking the link the new page will open. On this page, No need to enter User Name and

Password. Directly click on “ Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be

self explanatory. It is desired that all the information may be filled correctly so that the

payment made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and

then proceed. E.g. some information like Party code is not available to vendor or GST No.

not available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will

be appreciated that regular vendors may obtain the party code, so that the vendor can be

identified. The same party code may be used for future transactions also. After entering the

details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway. By selecting the desired payment

mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be submitted with

Important Note: Please note that for making online payment through the above gateway,

the charges* as below will be applicable, which has to be borne by Vendor/Party making the

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm,

agree and undertake that all the Statutory and Safety Laws and Regulations of the applicable

Authority/ies shall be strictly followed for all types of works at the site during the period of the

Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

CERTIFICATE FOR INDEX BASED PRICE WORKING Coal 5000 GAR

(i) Delivery Schedule Month:

FOB Price for Import Coal Supplied from Indonesia.

Working of FOB Price as per “Argus*: Indonesian Coal index (ICI-3) for 5000 Kcal/Kg” 5000 KCAL/KG

A1. Current Index value calculated based on monthly average of weekly indices USD/Mt

published for “Indonesian Coal index (ICI-3) for 5000 KCAL/KG” of the preceding

month of schedule supply month.

A2. The discount/premium as per price bid USD/Mt

A FOB Price = A = A1 +/ - A2 USD/Mt

B *Exchange Rate based on SBI TT selling rate Reference on last day of the month RS/USD

preceding to supply month

C FOB Price * SBI TT selling rate Reference on last Friday preceding to delivered INR/MT

month= (C=A x B)

Ocean freight in USD D=(Da+Db)

Da= 70% of Ocean Freight component accepted in the Tender and shall be fixed USD/MT

throughout the contract period.

Db= 30% of Ocean freight component accepted in the tender and shall be USD/MT

variable as per Singapore regional bunker VLSFO index as per CLARKSON

research publication calculated as below

D1 = Base Index price will be calculated considering last Friday Singapore

Regional Bunker Prices VLSFO index as per CLARKSON Research of the preceding

month of Bid due date (bid closing date).

D2= Current Index price will be considered average of last four weekly (to

consider Friday indices of each week) indices as per Singapore Regional Bunker

Prices VLSFO index as per CLARKSON Research publication corresponding to

preceding moth of schedule delivery month. In case of holiday on Friday

Indices of previous working day to be considered

D3 = 30% of Ocean Freight accepted in the tender

Ocean Freight Db = (D2xD3)/D1

Ocean freight in INR E = DxB

Marine Insurance

G Inland Handling Charges including port operations of stevedoring, handling INR/MT

and forwarding of coal including vessel unloading, handling and discharges at

discharge port, truck loading in INR

H In Land Transportation Charges up to SLPP-GIPCL in INR INR/MT

Other Cost / Finance Cost / Contingency / Penalty / Overheads / Profit in INR

J Basic Price of Coal for GIPCL (J=C+E+F+G+H+I) INR/MT

K Compensation Cess (K=Rs.400/-) INR/MT

L For Landed Price at GIPCL Total (L=J+K) INR/MT

M GST extra on Basic Coal price for GIPCL– present rate 5% (M) INR/MT

N For Price with GST N= L+M INR/MT

This is also to certify that the Indices Values for the preceding month to derive the applicable FOB Price and

raising FOR Invoice are correct to the best of our knowledge and verified as per the certified copies of the

respective publications (enclosed).