Selection of Event Management Agency for Octonorm Stalls including other ancillary services on rental basis for Mahalaxmi Saras Exhibition -2022-23

Amount

A. EXHIBITION AREA

Construction of approx. 441 nos. well-designed exhibition octonorm stalls size 2x2m, outdoor stalls to be provided with wooden platform (construction of stalls with aluminum R8 system with powder coated finish with laminated panels & fascia having name for State and stall number with cut out letters). Accessories for each stall: A. Wooden/glass shelves/racks as per requirement with proper clamps, etc. B. Power socket 5 and 15 amp. C. Waste paper basket with bio-degradable garbage bags

Octonorm 1 Tables in each stall (construction of table with aluminum R8system with powder coated finish with board on top)

Good quality banquet 2 chairs in each stall

2 LED spot lights in each stall with proper hooks and wiring

Construction of well-designed billing counter (4 M x 3M) with platform, adequate lighting & all required furniture, billing equipment etc.

B. STAGE SETUP

Double seater sofa

Single seater sofa

Centre table

Good quality banquet chairs

Podium with branding

LED riser 40 ft x 4 ft x 10 ft with masking & carpet from all sides

Platform for media setup with carpet, masking from all sides and required furnitures with necessary fixtures & lighting of size 8 ft x 6 ft x 4 ft

Platform for light & sound console with carpet, masking from all sides including required furnitures, etc with necessary fixtures & lighting of size 24 ft x 6 ft x 4 ft

C. SOUND ITEMS (Reputed brand 3 way sound system (JBL Vertec/RCF TTL series or equivalent)

Platform for camera setup with carpet, masking from all sides including required furnitures, etc with necessary fixtures & lighting of size 8 ft x6 ft x4 ft

PA Top Line Array

Delay speakers/top with stands

PA Side Fills

PA Front Fills

PA BassB

Stage Monitor

Digital Mixer 64 channel B

Amp/ Cabling / Racks

Artist tech rider

Power Amplifiers & Crossover (as per requirement)

Cordless Microphone with similar configuration as that of Shure/Sennheiser

Microphones with stand similar configuration as that of Shure/Sennheiser

Central PA Sound system for entire venue and parking with suitable sound outreach at all places

Sound technician

D. LIGHTS ITEMS

Box truss for lights of 20 ft height with proper base and support

P3 LED Wall 40 ft x 10 ft for stage backdrop with technician and operator support for one day

High resolution LED screens inside and outside hangar structure for the general public to show the schemes and programs of the Ministry with technician and operator support for the LED Screen. (i) 10 x 10 feet -2 Nos

Platform for high resolution screen with masking (i) 10 x 4 feet -2 Nos

Beams Sharpy Beam 200

Profile Lights

LED par 32

LED par 64

LED Beam par

4 way Molefay

E. VIDEO & PHOTOGRAPHY

Video Coverage of Inaugural Function & all other major events/function during the fair and video coverage of stalls (04 copies of DVDs must be provided to with proper mixing and editing in addition to source media). Live video coverage of the cultural events and inaugural function in the LED panel.

Seamless switcher

F. MANPOWER

Attendant/facilitators (Male &Female) well experienced duly uniformed as per our requirement

Charges for sanitation/cleaning workers for Cleaning materials wearing Caps and T-shirts with printed logo of UMED - MSRLM

Charges for sanitation/cleaning Supervisor for Cleaning materials wearing Caps and T-shirts with printed logo of UMED - MSRLM

G. VIP LOUNGE

Construction of well-designed one air conditioned(with Tower AC) VVIP room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 20 persons/fancy cushion chairs/two and three seater sofas, center tables, coffee tables and other required items for beautification of the room.

Construction of well-designed one air conditioned(with Tower AC) VIP room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 20 persons/fancy cushion chairs/two and three seater sofas, center tables, coffee tables and other required items for beautification of the room.

H. CONFERENCE ROOM

Sound System for conference/meeting room with 02 Cordless Handheld Mic, Goose neck talk back system mic, Amplifier, Speakers Suitable along with technician

I. THEME AREA

Designing and conceptualization of well-designed Theme area with proper display, lighting, logos, graphics and artwork complete with raised platform, designer wooden flooring, reception and required furniture’s. LED screen - 2 nos (Size 42 inch), wooden digital poster and other par can/fancy lights with colorful decoration. Photo gallery of SHG Products.

Thematic photo/selfie booth with vinyl on MDF/sun board cut outs of size 16ft x 2 ft x 4ft high

J. FOOD COURT - J1- Food Court Area - Pavilion Setup

Weather proof pandal for setting up Kitchen pot wash area, Require a roof cover to be installed, 15 ft. Height to the backside of the kitchen work area for washing big utensils and for resting purpose.

Setting up 8 individual stall (as per drawing/layout) inside the main pandhal(german hanger) as per direction of Food court management committee. Stall will be cover with all side along with Door with lock facility. Each stall having minimum area and requirement: • One administrative office with power plug with 3 pins - 5M x 5M. , should be furnished with 1 table and 5 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • One finance room - 5M x 5M, should be furnished with 1 table and 5 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • One infant Feeding room with power plug with 3 pins - 5M x 5M, shouldbe furnished with 1 table and 10 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • Five common store space for raw materials, 1 store room = 5M x 5M, should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube. The stalls should be provided with boards for providing stall numbers and stall names

Setting up 70 individual stall inside the main pandhal as per direction of Food court management committee of Jute frame (Dyed Jute) with adequate support system of bamboo(10 ft height) of below mentioned size: 7 ft x 7 ft - 70 nos with the table on 3 sides with the proper cover

Straight panel behind the food stalls

Almirah with safe locker facility – 2 numbers (for admin and finance room)

Foldable square tables for kitchen area.

Round dining tables with cloths cover over the tablesin dinning area (4 ft radius)

Standing tables (standard size)

Square table with drawers for coupon / billing counter

Chairs without arms for dinning area.

Chairs(armless) in each 8 coupon / billing counter

Chairs(armless) in each stall for 70 Food stalls

K- Plumbing and Water arrangement

Plumbing lines of 25 mm pvc pipes to kitchen, food court, etc (as required as per direction of Food court management committee)

Kitchen sinks (2ft X 2 ft.) with water taps with necessary plumbing and drainage arrangements.

Supplying with Pot wash area sink with water taps with necessary plumbing and drainage arrangements (sink specification - 3ft X 3 ft.)

Hand wash basins of 5 numbers on strong stands and providing the same with continuous water supply for washing and necessary drainage of the used water

Grease filters

L- Electrical and Electronic Arrangements

Hire and Labor charges for providing and fixing Exhaust fans in cooking area as per IS specifications with suitable and safe wiring

15A power sockets (with 3 pins) giving connection with safe wiring and insulation as per IS standards and specifications as required in Food Stalls and Kitchen area

M. Kitchen Vessels and cooking equipment’s

Providing Domestic stove (2 Burner) (as per direction of Food court management committee)

Erecting and Providing gas pipe line and connection as per directions and specifications M/S Mahanagar gas Ltd

Provide Deep Freezer (300 ltr) with power supply (as required as per direction of Food court management committee)

N. Waste Management

Kitchen Area Providing waste bin for food waste(green) - 20 waste bins with 100 ltrs capacity Waste bins for plastic waste(red) – 10 waste bins with 50 ltrs capacity Waste bin for paper waste (yellow)- 10 waste bins with 50 ltrs capacity

Dining Area - Providing waste bin for food waste(green) - 20 waste bins with 100 ltrs capacity Waste bins for plastic waste(red) – 20 waste bins with 100 ltrs capacity Waste bin for paper waste (yellow)- 20 waste bins with 100 ltrs capacity

Providing bio-degradable garbage bags (One packets having 50 pieces)

Garbage cleaning & collection van (2 times a day) with manpower for the entire period of the show. Waste disposal should be done as per the municipality norms by the contractor

O. Human Resource/ Manpower Requirement

Charges for sanitation/cleaning workers for 15 days with cleaning materials

Q. TOILETS

Portable chemical toilets (each separate for Ladies and Gents) with proper staff. Facility should be provided one day before the event.

Adequate Cleaning and Sanitizer Material for toilets, hand wash, paper napkin, canted phenyls, odonils etc for the entire exhibition period.

R. ELECTRICALS & GENSETS

Power distribution with armored cables from main panel board & generator up to Exhibition hall/stage/all hangers/food area and all over the ground & sub distribution with main panel switch board & sub main panel board. 1500 KW

Ground Earthling through the area for generator and lighting

Cabling & Changeover box/main panel with proper fittings

S. BRANDING AND PRINTING

Construction of theme based flood lit Gates based on Theme main entrance & hangar entry/exit (Artistic Design, Decoration)

MDF with paint finish 3d block letters of #MAHALAXMI SARAS (2.5 X 20 ft) with platform 2 ft height

ID cards with lanyards with hologram

T. SECURITY, CCTV & FIRE SERVICES

Security guards Male-20, Female-10 (9.00 a.m. to 9.00 p.m.

Security Supervisor Male-2, Female-1 ((9.00 a.m. to 9.00 p.m.)

Security guards Male-15 (9.00 p.m. to 9.00 a.m. )

Security Supervisor Male-4(9.00 p.m. to 9.00 a.m. )

CCTV Cameras set up all over the venue, cameras shall have night vision with operator & technician

LCD Monitors for CCCTV camera

Recording DVR

Construction of room with octonorm (3 M x 3 M) in each hangar for monitoring of CCTV cameras etc. with chair, table, operator & technician near police control room

U. REGISTRATION & HELP DESK

Construction of Registration Desk of (10 x 5) meter well-designed structure with adequate lighting, platform, carpet, counter, brochure stand & banquet chair& one steel Almira with lock facility.

3 x 3M German pagoda for help desk, police control, first aid, lost & found etc with Covered from all sides and top having wooden platform, carpet, adequate lighting & basic furniture (Pagoda with Aluminum Structure with Waterproof and Fireproof retardant sheet should be strong enough to sustain High-Speed Wind/Rain Pressure)

W. Others

Carpeting - Non woven needle punch laying & fixing of brand new carpet subject to actual requirement and as per the direction of Core Committee.

Coir type carpet for outdoor & other required area

Drinking water tanker for cooking purpose (10000 ltr tanker capacity) or as per direction of food management committee

Green Agro Net for Passage Area

Landscaping with good quality natural potted plants in entire exhibition area

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