Rate contract of fabrication, dismantling, replacement, erection, strengthening / modification of various M.S structure used for electrical purpose in Coal Handling Plant (Electrical Fuel) UTPS.(WT-5024 Electrical Fuel)

PRE-QUALIFICATION CONDITIONS FOR TECHNICAL BID: .......................................

GENERAL TERMS & CONDITION OF CONTRACT ........................................................

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Notice Inviting Tender (NIT)

Tender No. : WT-5024

Subject : Rate contract of fabrication, dismantling, replacement, erection, strengthening /

modification of various M.S structure used for electrical purpose in Coal Handling

Plant (Electrical Fuel) UTPS.

CE [Generation] invites “On line Tenders” (e-tendering) for the of above subject item / works.

Tender Papers & Specifications may be down loaded from Web site http://tender.nprocure.com (For

view, down load and on line submission) and GSECL web sites www.gsecl.in (For view & download

only.) Tender fee may be paid along with submission of tender in EMD cover, for respective tender. The

Technical bid containing all the relevant documents will have to be uploaded in PDF form through online

on n-procure website only.

“Technical bid containing all the relevant documents of tender (PDF form with resolution 300 dpi or

higher. The size of PDF not more than 3 MB) to be submitted through ONLINE process only on (n)

“No any documents will be accepted in offline mode or hard copy (Except TF & EMD cover)”

Tender No. WT-5024

Estimated Cost of the tender items. Rs.

Tender Fees Amount (Non-Refundable) By Rs.1,500.00 + 18% GST(270.00)

D.D/NEFT/RTGS =Rs.

Earnest Money Deposit Amount (3% of the Total Rs.

Estimated cost)

Online [e-tendering] tender/offer submission last date up to As per NIT Details

18:30 hrs only [This is mandatory]

The payment of EMD [Earnest Money Deposit] As per NIT Details

In case of payment through DD/NEFT/RTGS/Pay order/

Bank Guarantee, the scanned copy of original document

must be uploaded on (n) Procure and original copy of the

same must be submitted physically in cover. (TF & EMD

It is not mandatory to submit hard copy of EMD/tender fee

cover, in case of online payment/ NEFT/RTGS.

Date of opening of online Technical Bid, all relevant As per NIT Details

documents submitted through online process, submission of

original DD, Pay order & BG within 5 days from Online last

Bid submission date.

Tentative date of on-line opening of Technical bid/price bid. As per NIT Details or By letter

Time Limit for completion of Work

Security Deposit 5% of order end cost value

Validity Period from the date of opening of Technical bid 180 Days

Tender Fee will be accepted by Demand Draft on Bank of Baroda, Ukai Branch in favor of the Gujarat

State Electricity Corporation Ltd. OR NEFT/RTGS, Earnest Money Deposit will be accepted DD/

NEFT/RTGS/ Pay order/Bank Guarantee OR by any other means accepted by our A/C section. Cheque

or FDR will not be accepted. Right to reject any or all tenders without assigning any reason there of is

reserved by the competent authority. Contractor should possess separate PF code number from RPFC.

1. Bidders are requested to submit Technical & Price Bid through ONLINE (on (n) Procure)

only. Offline or hard copy of Bids will not be accepted. (Except TF & EMD cover). Further

if the quantity quoted differs in any of the Technical bid and Price bid forms, it is at the

discretion of Competent Authority of GSECL to consider the quoted quantity

2. In case of payment through DD/Pay order/ Bank Guarantee (Note: Bank Guarantee may be

applicable in case of EMD), the scanned copy of original document must be uploaded on

((n) Procure) and original copy of the same must be submitted physically in cover as per

All such documents (Original DD, Pay Order & BG) should be strictly submitted by RPAD /

Speed post only. Otherwise the offer will not be considered or ignored and no any further

communication in the matter will be entertained.

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

3. The details like Tender No., EMD, Name of bidder etc. should be match on both On-line

offer (e-tendering) and submitted documents of EMD details.

4. Any deviation found in Data/Details/Documents between On-line offer (e-tendering) and

submitted documents of EMD details will not be considered and no any further

communication in the matter will be entertained.

The exemption in payment of EMD shall be given to the,

a) Micro & small-scale enterprises which participate directly in tendering process for the

product which they are manufacturing/service which they are providing and have

udyam registration for items/service under procurement.

b) Startups which participate directly in tendering process for the product which they are

manufacturing / service which they are providing and recognized by DPIIT under the

Start-up India Program and has obtained Udyam registration.

c) Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission (KVIC) or Commissioner of Cottage Industries.

d) Board/Corporations/PSUs of the Central/State Government for their own manufactured

e) State Government recognized organizations like; (i) organizations for blinds, dumb and

deaf, disabled, mentally disabled persons, (ii) women's self-help group recognized by

Gujarat Livelihood Promotion Company, which participate directly in tendering

process for the product which they are manufacturing /service which /they are

f) In keeping with GeM guidelines, OEM and service providers rendering services

directly or by its own and having annual turnover of INR 500 Crore or more.

g) In keeping with GeM guidelines, Sellers/Service Providers holding BIS license, for the

Primary Product Category whose credentials are validated through BIS database,

5. Any technical questions, information and clarifications that may be required pertaining

to this enquiry should be referred to the CHIEF ENGINEER (GEN) , GUJARAT

STATE ELECTRICITY CORPORATION , THERMAL POWER STATION,UKAI-394680,

The bank details are as under,

Beneficiary Name : M/s. Gujarat State Electricity Corporation Ltd.

Address : Urja Nagar, GEB Colony, Taluka: Songadh. Dist.: Tapi.,

Pin Code -394680.

Bank Name : Bank of Baroda Ukai,

Nature of A/C : Current Accounts. , Branch: Ukai,

IFSC CODE No. : BARB0UKAIXX (0 = ZERO)

MICR CODE No. :

Bidders should be in touch with the above websites http://tender.nprocure.com, www.gsecl.in,

https://tender.guvnl.com for information regarding revision/corrigendum/ amendment in tender till

due date of on line submission and thereafter. No separate correspondence will be done in this regard.

1. Bidder cannot allow to withdraw their offer after opening of technical bid if withdraw their offer

then his EMD shall be forfeited and he will not allowed to participate in the tenders invited from

the same office for the period of one year for that place from where tender is invited.

2. If participating bidder/agency have stake in one or more other agencies/bidders who are

participating in same tender and on account of submission of wrong information / declaration in

tender/enquiry certificate-A then the bidder will be declared as disqualified automatically and

EMD/SD will be forfeited.

CHIEF ENGINEER (GEN)

GSECL, TPS, UKAI

(1) I/We here by agree to abide by and fulfill all the terms and provisions of the tender and contractor

for work/supply as applicable and in default thereof to forfeit and pay to the Corporation the sums

(2) I/We hereby agreed to abide that the full value of the earnest money deposit paid herewith should

be absolutely forfeited to the Corporation if I / We would not deposit the full amount of specified

security deposit.

Seal and Signature of

Tenderer / Contractor

Following are the certifying agencies for obtaining the Digital Signature Certificates (DSC as per

Name of certifying agencies Web Site Address are as under,

1 Safescrypt www.safescrypt.com

2 TCS www.tcs-ca.tcs.co.in

3 MTNL www.mtnltrustline.com

4 (n)code Solutions (GNFC) www.nprocure.com

In Case Bidder needs any clarification or if training required for participating in on line tender,

they can contact the following office.

(n) Procure Cell,

(n)Code Solutions (A Division of GNFC Ltd.)

304, GNFC Infotower, Nr. Hotel Grand Bhagwati,

S G Highway, Bodakdev,

Gujarat, India.

Email: [email protected] , [email protected]

(n)Code Solutions (A Division of GNFC Ltd.)

14th Floor, Tower One, Road 5C, Zone

Gujarat International Finance Tech City (GIFT City) Gandhinagar - 382

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Sub : Rate contract of fabrication, dismantling, replacement, erection, strengthening /

modification of various M.S structure used for electrical purpose in Coal Handling Plant

(Electrical Fuel) UTPS.

INSTRUCTION TO BIDDER:

01. TPI clause shall be applicable for procurement/works/projects tenders having estimated cost

above Rs. 25 Lakhs (without Tax) including following condition.

(Note: TPI clause is not applicable for this tender)

All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party Inspection

Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm along with a

certificate regarding verification of authenticity of documents as per the format placed at

Appendix-1. All the documents submitted by the bidder in support of the meeting Technical QR

only (1) shall be digitally signed by the Specified Third- Party Inspection Agency (TPIA) or

Statutory Auditor of their Company or Practicing CA/CA Firm. In case documents are certified

& verified for authenticity through TPIA, the verification and certification of authenticity of

documents is acceptable from any of the following TPIAs:

1. M/s. Competent Inspectorate and Consultants Pvt. Ltd. Hyderabad, India.

2. M/s. Gulf Lloyds Industrial Service India Pvt. Ltd .- Ahmedabad.

3. M/s. International Certifications Services.

4. M/s. Intertek India Pvt. Ltd.

5. M/s. India SGS Pvt. Ltd.

6. M/s. Moody International (India) Pvt. Ltd.

7. M/s. TUV SUD South Asia (P) Ltd.

8. M/s. TUV Rheinland (India) Pvt. Ltd.

9. M/s. Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

Bidders shall be responsible for getting their documents / credentials verified & certified by the

Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm in support of Technical QR. All the costs pertaining to third party

verification and certification (including those by statutory auditors) shall be borne by the Bidder.

GSECL shall have no liability (financial or otherwise) towards the same and shall not be liable

for any claim/ dispute between the bidder and the Specified Third-Party Inspection Agency

(TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm."

The following website may be referred for contact details of above TPIAs:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php

Party shall have to submit following documents with TPI. Also refer attached Appendix-1 and

submit with TPI.

1. Past order copies (other than GSECL)

2. Work experience certificates (other than GSECL)

3. Work completion certificates (other than GSECL)

4. Financial qualification criteria Documents.

5. Details of registered partnership deeds (in the case of partnership firms)

6. Any other supporting documents related to pre-qualification criteria.

02. The undersigned reserves the right to accept / reject any or all tenders without assigning any

reason thereof.

03. Any alteration / addition / deletion will not be considered after opening of tender, unless called

for by the GSECL for negotiations.

04. Subletting of tender is not permitted, however sub-contracting is permitted with the consent of

Chief Engineer (Gen.), GSECL Ukai.

05. Validity: The tender shall remain open for acceptance for a period of at least 180 days from the

date of opening of technical bid.

06. Security Deposit (SD) : Security Deposit to be paid is mentioned as below:

(I) For parties eligible for exemption from paying the EMD :

 Parties eligible for exemption from paying the EMD amount will not be required to

pay the SD for order end cost values up to Rs. 5 lac, no security deposit is needed.

 However, these parties (i.e. Parties eligible for exemption from paying the EMD) will

still need to provide a security deposit for order end cost values above Rs. 5 lac, the

security deposit will be 3% of the order end cost value.

(II) Remaining parties i.e. Not Eligible for EMD Exemption will have to pay

Performance security (Security Deposit) will have to pay 5% of the order end cost

value as security deposit for all order values.

07. Security Deposit will be collected from the successful tenderer at the rates mentioned in final

work contract. This may be recovered by deduction through running bills of the contractors and

/ or by treating the Earnest Money Deposit (Bid Security) paid at the time of submission of the

08. SD will be accepted by RTGS/NEFT also.

The bank details are as under,

Beneficiary Name : M/s. Gujarat State Electricity Corporation Ltd.,

Address : Urja Nagar, GEB Colony, Taluka: Songadh. Dist.: Tapi.,

Bank Name : Bank of Baroda Ukai,

Nature of A/C : Current Accounts, Branch: Ukai,

IFSC CODE No. : BARB0UKAIXX (0 = ZERO),

MICR CODE No. :

09. Relationship with employee :- Every bidder should, at the time of submission of bid, give a

declaration in their letterhead as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering Company or his/ her relative as defined in

Section 2(77) of the Company’s Act. 2013 is 10 percentages or more, the tendering Company

will not deal with such Company/ Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of

such facts would immediately disqualify the Tenderer for further dealing with the Tendering

Other INSTRUCTION TO BIDDERS

Tenders are invited from the contractors / firms who have executed same/similar job works successfully.

01. Tender documents are in two bids system i.e. “Technical Bid” and “Price Bid” (online only).

A. Technical Bid (online only) shall be submitted with documents, as under, failing which tender

is liable for rejection.

a) Financial qualification criteria as mention in PQR

b) Copy of Separate EPF Code No. Allotted by RPFC.

c) GST/Copy of PAN No. shall have to be submitted with Tech. bid. If party has two GST

registration, out of which one is cancelled, than party has to provide the No Due Certificate

from GST Department for the cancelled GST Registration.

d) Copy of Experience evidence as per requirement in PQR.

e) Details of available equipments & Tool-Tackles along with the tender as per PQR.

B. The above documents shall be uploaded in form of attested true copies along with technical bid

in online. Also the successful contractor has to obtain valid labour license and Group Insurance

Policy of the insured labourers under W.C. Act. Immediately for sufficient labours for the

contract is entrusted and for extended period if any.

C. Technical bid shall be uploaded in PDF form (with size 300 dpi or higher) with all relevant

documents and scan copy of EMD and Tender Fee payment documents through n-Procure web

site only failing which tender is liable for rejection.

D. Bidders are requested to submit Price Bid (Part-II) on-line only and this is mandatory. If price

bid is submitted in physical form, same will not be opened and only on-line submitted price bid

will be considered for evaluation.

E. It is mandatory for all the bidders to submit their Technical bid documents online (e-tendering)

only in schedule time. Tender documents submitted in only physical form (except Tender Fee

and EMD Cover) will not be accepted and same will not be considered.

02. Bidders shall upload complete the tender documents in all respects and they are to be signed with

Company’s seal on all pages.

03. The bidders shall upload their offer without any deviations in general terms and conditions of the

contract, or in Technical specifications/Items. Tenders with such deviations, shall be rejected.

Incomplete and conditional tenders shall not be considered.

04. Intending bidders shall submit tenders after studying all tender documents carefully and after

visiting the site for satisfying themselves of actual site conditions, location and accessibility of site

and nature and extent of the work involved etc.

05. Submission of tenders implies that bidders have obtained all necessary information and other data

required for executing the work. No, claim for extra charges on account of any misunderstanding or

otherwise will be allowed.

06. Tenders without Tender Fee / EMD or with part payment of EMD will not be opened or considered.

Bidders who are exempted from payment of EMD shall submit a copy of certificate along with the

07. After opening of Technical bid no revised price from any bidders will be accepted.

08. Price quoted shall be firm, till overall completion of the work, under contract and there will not be

any price escalation.

09. Date of opening of price bid will be intimated later on to those bidders who are qualified in technical

bid. Price bid of only qualifying bidders on the basis of evaluation of technical bid shall only be

opened. Price bid of bidders who are not technically qualified as per prequalification shall not be

10. The decision of GSECL in the matter will be final and no any claim will be entertained in this regard.

11. All the works shall be carried out as per specifications attached with the tender and relevant Indian

Standards issued by the Bureau of Indian Standards. All materials procured should be confirming

to relevant Indian Standards issued by Bureau of Indian Standards, wherever not specified in the

12. Tenders, which do not fulfill all or any of the conditions of the tender or incomplete in any respect,

are liable to rejection.

13. GSECL reserves the right to reject any or all the tenders without assigning any reason thereof.

14. Party shall have to submit physical documents (i.e. Tender Fee and EMD Cover) before cutoff date

from the online submission as mention in tender notice.

15. AGREEMENT: As per corporation’s rules, successful tenderer shall have to enter in to an

agreement on stamped paper of appropriate value of Rs. 300.00 with the Gujarat State Electricity

Corporation Ltd., in the prescribed form within one month. The cost of the stamp fee shall be borne

by successful tender. The tender with specifications, schedules, drawings, the contract booklet to

be signed by successful tenderer. The letter of acceptance, all above documents & subsequent

correspondence shall be deemed to be a part of the contract agreement.

16. All royalties, sales tax, toll tax, local tax, development charges, GST, welfare cess and any other

taxes including works contract tax etc., in respect of this contract and also any statutory variation

in future towards above mentioned taxes & any other taxes if levied in future by statutory

authority applicable to the this contract shall be payable by the contractor and GSECL will

not entertain any claim whatsoever in this respect. The rates will be "Excluding the GST”. The

reimbursement against “GST" will be paid to the contractor as per Govt. & corporation, rules &

regulations. The proof of payment made by the contractor to the appropriate department shall be

submitted to GSECL, failing which appropriate amount shall be withheld on getting

information/instruction from the concerned department.

17. OH&S Management System Requirement :

It is to be noted that GSECL, Ukai TPS is establishing and implementing Occupational Health

& Safety Management System complying with OHSAS18001:2007.

You as a part of the GSECL Ukai team and as defined by the scope of mentioned standard, all

contractors are required to comply with and participate to prevent occupational Health and safety

hazards and risks including observation of safety rules. Further you are also to comply with all

applicable legal requirements while executing the work, in case the job is assigned to you.”

18. Party shall have to submit documents before cutoff date in online submission only as mention in

19. Technical and financial bids shall be compulsorily submitted simultaneously online. i.e. no time

gap in submission of technical and financial bids.

20. The DD/BG/ Online Transaction slip against Tender & EMD Fee, the scan copy of the original

shall have to be uploaded with Bid and Original copy in the sealed cover of the same to reach at

the Office of the Chief Engineer, GSECL, Ukai TPS on or before the due date & time of

submission mentioned in Tender Notice

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Sub : Rate contract of fabrication, dismantling, replacement, erection, strengthening / modification

of various M.S structure used for electrical purpose in Coal Handling Plant (Electrical Fuel)

PRE-QUALIFICATION CONDITIONS FOR TECHNICAL BID:

Special notes for technically qualifying criteria for the subject work

The bidders are requested to submit the technical bid with the following credentials for technically

qualifying criteria in online only.

Technical Qualifying Criteria submission of

1. The bidders must furnish the following certificate/documents with

their technical bid:

The bidder should produce certificate/document/work order copy as

evidence for experience of having successfully completed similar

works/jobs carried out satisfactory in last seven year period in

government / semi government / state electricity board / corporation

body/ public limited company / private limited company.

Moreover, Experience of having successfully completed similar

works during last 7 years ending last day of month previous to

the one in which applications are invited should be either of the

1).Three similar completed works costing not less than the

amount equal to 40 % of the estimated cost.

2) Two similar completed works costing not less than the amount

equal to 50 % of the estimated cost.

3) One similar completed works costing not less than the amount

equal to 80 % of the estimated cost

Similar work means :- Fabrication & erection of various types of

2 Details of minimum tools, tackles and equipments in possession

relevant to the job.

However party should have to arrange/maintain sufficient tools-

tackles and equipments at site as per site requirement or as per

instruction of EIC and give consent for the same along with bid.

3 Details of P.F. Code no. from appropriate authority.

4A. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less

than (30 % of the estimated cost) during the preceding three

(3) financial years as on date of Techno-Commercial bid

2) Net worth of bidder shall not be less than 100% of the

bidder’s paid up share capital as on the last day of the

preceding financial year. In case the Bidder meets the

requirement of Net worth based on the strength of its

Subsidiary (ies) and/or Holding company and/or Subsidiaries

of its Holding Companies wherever applicable, the Net worth

of the Bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding Company, in

combined manner should not be less than 100% of their total

paid up share capital. However individually, their Net worth

should not be less than 75% of their respective paid share

Net worth in combined manner shall be calculated as

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X

100, where x1,x2, x3 are individual net worth which

shall not be less than 75 % of the respective paid up

share capitals and y1, y2, y3 are individual paid up

share capitals.

3) In case the bidder is not able to furnish its audited financial

statements on stand-alone entity basis, the unaudited

unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes

the following documents for substantiation of its

 Copies of the unaudited unconsolidated financial

statements of the bidder along with copies of the Audited

consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company,

stating that the unaudited unconsolidated financial

statements form part of the Consolidated Annual Report of

4) In cases where audited results for the last preceding financial

year as on the date of techno-commercial bid opening are not

available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In

case, Bidder is not able to submit the Certificate from

practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial

years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate

would be required from the CEO/CFO, stating that the

Financial results of the Company are under audit as on the

date of Techno-commercial bid opening and the Certificate

from the practicing Chartered Accountant certifying the

financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net

worth Certificate in support of Financial QR, duly certified

and verified for authenticity from Independent Statutory

Auditor of their company / Practicing Charted Accountant/

C.A. Firms / TPIA (Third-Party Inspection Agency )

empaneled approved by GSECL, along with copy of Annual

Audited Accounts of last three years.

Note for point No.1, 2, 3 & 4:

i. Other income shall not be considered for arriving at annual

ii. “Holding Company" and “Subsidiary Company” shall have the

meaning ascribed to them as per Companies Act of India, in

Net worth means the sum total of the paid up share capital and free

reserves. Free reserve means all reserves credited out of the profits

and share premium account but does not include reserves credited

out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further, any debit balance of Profit

and Loss account and miscellaneous expenses to the extent not

adjusted or written off, if any, shall be reduced from reserves and

5 Consent for obtaining contract labour license from the appropriate

6 Consent for the work compensation policy of all the contract

labours duly engaged throughout the work contract

7 Details of registered partnership deed in case of partnership firm

and activities of association and memorandum of association in case

8 The tender shall be opened of the paid EMD & Tender Fee only.

9 Party should have to submit duly filled, sign and seal certificate –

“A” & ANNEXURE-5 (undertaking in regards to blacklist) along

10 Party has submit the soft copy of downloaded tender document,

condition of the contract, specification & other relevant documents

duly stamped and signed. OR Instead of the same, the bidder shall

submit the duly Notarized Undertaking as stated declaration form

on the stamp paper of Rs.300/-.

11 Conditional tender is liable to be rejected. Withdrawal or insertion

of conditions unilaterally after opening of tenders will not be

permitted unless it so desired by the GSECL.

12 Party should have to submit the details of the copy of registration

number regarding GST along with Technical Bid. If party has two

GST registration out of which one is cancelled than party has to

provide the no due certificate from GST Department for the

cancelled GST Registration.

13 Party should have to submit PAN No. copy.

Non-compliance of above criteria the technical bid is liable to be rejected. After acceptance of the

Technical Bid, Price Bid will be considered for opening.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

(SCOPE OF WORK)

Sub : Rate contract of fabrication, dismantling, replacement, erection, strengthening /

modification of various M.S structure used for electrical purpose in Coal Handling Plant

(Electrical Fuel) UTPS.

The scope of work includes fabrication of M.S. structure from given size of M.S. channels / Angles,

plates or from G.I. Sheet / G.I. flats / Galvalume sheet as per requirement of the site. The work

includes collection, transporting and shifting of materials or fabricated structure from main stores or

sub store to working site, fabrication as per requirement, erection of the fabricated structure at the

location as well as crediting of generated / dismantled scraps to main store of TPS: UKAI. Required

steel materials to be provided by GSECL free of cost. However Galvalume sheet with fitting

accessories is in scope of party as per schedule – B.

Fabrication works are under:

1. Fabrication of Galvalume sheet shade above CHP-I control room as per dimensions approx.

material @ 10 MT.

2. Fabrication of Galvalume sheet shade above WT- 1 & 3 MCC room due to water leakages in

MCC room as per dimensions approx. material @ 3 MT each Total- @ 06 MT.

3. At between WT 4 & 5 fabrications of steel structure required for crossing of railway track for

various cable laying for WT main pump, Clamp pump, Apron feeder, Sump pump motors,

welding supply and lighting cables.

4. Fabrication and strengthening work must require for lighting structure towers near old stacker

reclaimer coal stack area, RFO area and WT area.

5. Fabrication work of old corroded cable tray support structure is required for various location

entire coal handling plant.

6. Fabrication work of cable tray support structure is required for laying cable near control room

CHP 1, 2 & 3 area and HT MCC at CHP #

7. New lighting support structures are required for lighting point modification work at various

locations (i.e. bunker floor area, crusher house area, wagon tippler, various junction towers etc.)

of CHP # 1, 2 &

8. Replacement of rusted / corroded deteriorated base frame for cable tray, rope switches, lighting

structure at various locations of coal handling plant.

9. Canopy for various HT and LT motor of coal plant & panels at various locations.

10. Miscellaneous fabrication work like rope switch stand, platforms etc is required for electrical

maintenance purpose for coal handling plant.

Common scope of work of party for all the works as per schedule-B:

1. The continuous presence of contractor and / or his authorized representative at site is necessary

during work execution.

2. All the jobs shall be carried out as per instruction, and to the entire satisfaction of Engineer – in

– charge & / or his representatives.

3. The job started shall have to be carried out non-stop until completion of the job and up to safe

operational requirement.

4. The L/C shall be issued to contractor or to his authorized representative. The work shall be

treated as completed only when the equipment is accepted by operational staff and put in the

service. Any defect noticed on putting the same should have to be rectified immediately for

which no extra payment shall be made.

5. Necessary scaffolding / juggar shall have to be prepared by the contractor for which materials

shall be arranged by the contractor. After completion of work, contractor shall have to dismantle

scaffolding / juggar etc.

6. Required material for carried out the subjected work as per schedule-B are to be collected from

main store / tool room and shifted to working place are in scope of party. Shifting / transporting

of materials are in scope of party and required vehicles / equipment like tractors, Lorries, winch

etc. are to be arranged by party at own cost. Hydra crane will be provided for heavy materials

only if available, otherwise same should be arranged by party.

7. After completion of work, the surrounding area should be made free from scrap & debris. The

scrap should be dumped, as per instruction of EIC or store representative.

8. To improve the efficiency of plant modification / alternation required / suggested by Engineer –

in – charge are to be carried out.

9. Any damage to the plant while attending the job due to negligence / carelessness of the contractor

or his persons with or without the knowledge of the contractor will call for necessary penalty

action including recovering the cost of such material as deemed fit. In this regard the decision

of the Chief Engineer (Gen), Ukai shall be final & binding upon the contractor.

Time limit and work completion period:

Time limit for work contract is 11 (Eleven) months from the date of work commencement of order

however GSECL can extend this work contract for further six (06) months with same rate, terms and

conditions of order if quantity is pending.

IMS (Intergrated Management System) Requirement :

It is to noted that GSECL, Ukai TPS is establishing, implementing and complying with IMS (QMS

You as a part of the GSECL Ukai team and as defined by the scope of mentioned standard, all

contractors are required to comply with and participate to prevent occupational Health and safety

hazards and risks including observation of safety rules. Further you are also to comply with all

applicable legal requirements while executing the work, in case the job is assigned to you.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SCHEDULE – B (PRICE BID)

Do not submit this Schedule - B in hard copy

Sub : Rate contract of fabrication, dismantling, replacement, erection, strengthening /

modification of various M.S structure used for electrical purpose in Coal Handling

Plant (Electrical Fuel) UTPS.

RFQ No : -73528

Sr. Unit Rate Total Amount

Sr. Unit Rate Total Amount

Description of work Qty. Unit

Fabrication, dismantling, replacement,

erection, strengthening / modification of 40 MT 14,248.62

various high lighting mast located at old

stacker reclaimer area, various lighting

structure, pull cord stand, belt sway switch

stand, various cable tray support structure etc.

with required dismantling work as per

required size & dimensions from required size

of M.S/S.S/GI/H.R sheets or plates, beams,

channels, angles, flats, pipes, cable tray etc. &

1 as per instruction of Engineer- in-charge.

Required steel material to be provided on free

Two coats of red oxide on new fabricated steel

structure should be applied. Then after paint

should be applied.

The job includes collection, transporting and

shifting of materials from main stores or sub

store to working site as well as crediting of

generated / dismantled scraps to main store of

Providing & fixing color coated 0.5 mm

(TCT) thick GALVALUME sheet of

approved color 1060 mm width & required

length with 32 mm crest @ 250 mm C/C with

special male/female side laps and anti-

siphoning feature at male and to prevent the

leakages. The sheet should be fixed with

SDST screw & EPDM washer including all

materials, labor, and transportation tools

tackles etc. to carry out the work.

Total Estimated Amount (in Rs.)

In words: Rs. Nine lac Sixty Four thousand Seven hundred Sixty Eight Ruppes & Eighty Paisa Only.

(1) Quantity shown is approximate. Payment will be given on the base of actual execution of

(2) If quantity mentioned against any item of schedule-B is executed and completed, it can be

adjusted against balance amount of order value at the rate of item to be adjusted till order

value is balanced.

(3) Time limit for work contract is 11 (Eleven) months from the date of work commencement of

order. However GSECL may extend this work contract for further six (06) months with same

rate, terms and conditions of order as per GSECL rules without any consent of the party for

balance quantities if any.

(4) In case of any dispute the decision of the undersigned will be final & binding to the contractor.

(5) The rates are exclusive of applicable GST and same will be paid as per Govt. rules at

prevailing rate if the same is claim in bill/invoice.

(6) GST No. & SAC Code must be required in Bill/Invoice.

(7) Income tax will be deducted as per prevailing IT act.

(8) Payment shall be made as per GSECL rules & regulation by running account bills only after

actual work done and same will be made within 30 days after successful of completion of

work and submission of invoice in triplicate copies along with all legal documents for

compliance of Labour law like PF Remittance slip, PF challan with ECR, salary slip, I-card,

Attendance report/sheet, WC policy etc.

Amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain to

respective bill amount in GST return.

(9) TDS under GST regulation are applicable.

(10) For registration in GSECL's VENDOR MANAGEMENT SYSYTEM

https://vms.guvnl.com, vendor is required to submit details of PAN, GST, official email ID

for receiving OTP, bank details, and any other information as required.

a. After successful registration, the vendor will receive a VMS link, along with a login ID

and password, to process invoices.

b. Vendor must upload invoice of supplied material in VMS portal to process payment.

c. The SOPs for New Vendor Registration and Invoice Submission are available at the link

(11) Remark: L1 is considered on over all lowest quoted party.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

I/We am/are hereby agree to carry out the work at

(1)--------- % below the estimated cost Rs. (-) ________________

(2)At estimated cost Rs ____________________

(3) --------------%above the estimated cost Rs (+) _______________

NOTE: THE SCHEDULE-B IS ONLY FOR VIEWING NOT TO QUOTE THE PRICES.

BIDDERS MUST HAVE TO QUOTE THE RATE ONLY IN ONLINE PORTAL

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL TERMS & CONDITION OF CONTRACT

Name of work: Rate contract of fabrication, dismantling, replacement, erection, strengthening /

modification of various M.S structure used for electrical purpose in Coal Handling Plant (Electrical

01. The contract means the document forming tender and the subsequent agreement that may be

02. The General rules and regulations of the Corporation for tender and contract for works will

apply to the extent the same are not modified herein. Any other rules and regulations,

conditions etc. that are in force in present and that may be framed by the Corporation

from time to time in condition with contracts will be binding and acceptable to the

03. Sub- letting or transfer of contract without prior written approval of Corporation will be

treated as a breach of contract and it will be punishable by forfeiting the security deposit

as well as termination of contract.

04. The contractor have to pay total 5% of the order end value (including GST) as security

deposit within a 15(fifteen) days of receipt of LOI.

05. The contractor shall hold the Corporation indemnified against and in respect of any claim arising

out of injury to any persons, loss of life, workman’s compensation or any other claims

whatsoever. The contractor shall be responsible for any damages to any property of the

Corporation due to negligence of the contractor or his employees. The Corporation will

be entitled to recover the damages from the contractor and it shall be final and binding

to the contractor.

06. The successful tenderer/ contractor will have to enter into an agreement with GSECL

and the cost of the stamped paper will be borne by the contractor. The contractor will

also have to execute an indemnity bond on required value of stamped paper as per GSECL rules.

The cost of the stamped paper will be borne by the contractor.

07. Dispute Resolution Mechanism

1. Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating

to this contract with reference to the construction, interpretation, breach, termination or

validity thereof (hereinafter referred as "the Dispute") shall, upon the written request of

either Party be referred to the authorized representatives of the Disputing Parties for

resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause 7, arising under or in connection with the

present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act,

08. (A) Party shall have to strictly observe all safety rules as per the Factory Act – 1948 and

whatever amendments made from time to time to avoid any chances of accidents. Contractor

shall have to strictly follow the instructions of safety officer.

(B)The safety precautions issued vide this office circular no. CCUT/ SAFETY/ 490 / CIR / 345A

dated 14-12-90 are applicable to this contract also and to be followed strictly.

(C) Before starting the contract, it is advisable that party shall have the documents for insurance

09. The work shall be completed within stipulated time as well as on receipt of shut down. If

required, party shall have to work round the clock to maintain the work schedule.

10. Payment shall be made as per actual work done only.

11. The contractor shall have to take all necessary precautions to avoid fire during cutting, welding,

etc. In case of any smoldering fire, same should be extinguished by contractor immediately

using their own labour, tools, water & buckets etc.

12. The party shall strictly observe all the labour laws and Factory Acts in existence and

amendments made from time to time.

13. The party shall arrange his own adequate tools and tackles, welding accessories, drilling m/c

, grinders, scaffolding, welding m/c, gas cutting sets, lifting materials like hydraulic jacks,

chain pulley blocks, Hook chooks, D-shackles, slogging spanners, spirit level, level gauge, dial

gauges & piano wire etc.

14. Party shall have to arrange all consumables, including required welding electrodes, cutting gas,

Kerosene, rustolene, red oxide, paints, grinding wheels etc. at his own cost. GSECL has to

provide only special purpose welding rods for hard facing as well as metal filling on free of cost.

15. An authorized and technically qualified representative of the contractor must be available

at site while the work is going on. The address & contact No. of the representative should

be submitted to this office so that party can be contacted whenever required in connection

with execution of the work. If representative is not available at site then Rs. 500/- penalty

per day will be imposed.

16. Scaffolding materials like wooden sleepers, M.S. Angles, channels and plates if available

with GSECL, will be issued free of cost, otherwise contractor will have to arrange for

the same at his own cost. After completion of work scaffolding as is to be removed

immediately and should be credited to main store of Ukai TPS.

17. After completion of work, working area and surrounding area should be made clean by

removing M. S. debris and all types of scrap etc. Scrap should be credited to main store

and should be dumped at place shown by E. E. (Store).

18. Electrical connection and power consumption will be given free of cost at one mutually

19. Oxygen/ acetylene gas, if available, will be issued on chargeable basis from GSECL

main store, otherwise the party has to arrange on its own. The empty cylinders should be

returned to main store within stipulated time.

20. Shifting, transportation of materials from main store/tool room to working site shall have

to be done by contractor at his cost. .

21. Party shall submit daily progress report for the work carried out by them. If party fail to submit

the same then Rs. 150/- per day will be imposed as a penalty.

22. Penalty : Any delay that may take place in contract in works activities beyond Contractual

cutoff date/stipulated period in the order shall be subjected to penalty (not liquidated damages)

at the rate of 1/2 % of the contract price/order price per week or part thereof plus applicable

taxes (if any) on delayed portion or part thereof subject to maximum of 10% plus applicable

taxes (if any) of the total contract value/order value on delayed portion (i.e. End cost including

applicable Taxes (if any).

23. The contractor, if desires, can see the plant and site of work with permission of undersigned

on any working day during working hours.

24. Party has to carry out the work at site only.

25. The required spares like steel plates, nut bolts, stud, lubricants, bushes, shims, pinion, gear,

bearings, hammer ring, gear box, rotor and pulley will be given by the Corporation free of cost

for carry out the work as per Schedule-B. If any damages occurred while replacement of new

parts, the actual cost of the parts will be recovered from the contractor.

26. Income Tax will be deducted at source at prevailing rates as per I. T. Act.

27. Do not mention any commercial terms/conditions in Technical bid. Any terms/conditions related

to commercial matter mention by you in Technical bid is not considered.

28. Party is abide to our corporation standard INTEGRITY PACT which available with technical

section and you may read if desire during office hrs.

29. The contractor shall have to submit the labour license of appropriate authority.

30. After completion of work contractor should have submit material account statement along with

reconciliation statement along with bill.

Engineer in-charge (EIC) of this subjected work is shri C R Chaudhari, Executive engineer

-Ele-fuel,Mob no.9925213078.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

INDUSTRIAL LAWS AND LABOUR LAWS

1. Persons below the age of 18 years shall not be employed for the work.

2. No female workers shall be employed in the night shift between 07.00 PM to 06.00 AM.

3. Contractor shall maintain valid labour license under the Contractor (Regulation & Abolition) Act

1972 for employing necessary manpower to be required by him. In the absence of such license the

contract shall be liable to be terminated without assigning any reasons thereof.

4. The contractor shall at his own expense comply with all the labour laws and keep the corporation

indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws which the contractor shall have to comply with are as under.

i). Payment of contribution of employees (contractor labour) as well as employer’s (contractor)

contribution towards Provident Fund, Family pension scheme, Employees Deposit Linked

Insurance Scheme, Administrative charges, inspection charges etc. at the rates made applicable

from time to time by Government of Gujarat/Government of India or other Statutory authorities.

ii). Labours engaged by you shall be entitled for Earn leave as per the provision laid down in

Factories Act 1948. Contractor shall extend the facility of E.L. as per the provision laid down in

Factories Act and shall also have to maintain leave records in prescribed form under Factories

iii). No labours are allowed to enter in power station premises that do not have Identity card

prescribed under Factories Act.

iv). Contractor shall have to comply with the Maternity benefit if he happens to engage female labours

as per Maternity benefit Act.

v). Contractor shall have to obtain Insurance of the labours engaged by him to carry out contractual

work before commencement of work under Workmen’s compensation Act.

5. P.F. CODE NUMBER: The contractor shall have to submit the details of his own P.F. code

number along with offer from appropriate authorities, without P.F. Code no. the tender is likely to

be disqualified.

6. PROVIDENT FUNDS AND FAMILY PENSION SCHEME: The contractor shall submit along

with his bill (Month wise) a statement regarding deductions at the rate of 12% of the wages against

employees provident Fund & Family Pension Scheme in respect of each concerned employee, (or

at the rates made applicable by the Government from time to time) of the wages. The contractor’s

contribution and his workers contribution towards Provident fund and Family Pension Scheme

shall be deposited by the contractor with Regional provident Fund commissioner Ahmedabad or

to the authority prescribed under the Act. Along with the other charges applicable.

7. If any workman engaged by contractor meets with fatal or non-fatal accident while on duty then

contractor shall be liable to pay compensation to the legal heir or to the workman as the case may

be as per Workman’s Compensation Act.

8. EMPLOYEES DEPOSIT LINKED INSURANCE SCHEME: The contractor shall have to

deposit ½ % of the rate applicable from time to time of the wages in respect of employee who are

a member of the provident Fund against the contribution towards Deposit Linked Insurance

Scheme with Regional provident Fund commissioner, Ahmedabad or concerned PF office.

9. The contractor should pay prevailing minimum wages to the labours engaged by him as per the

minimum wages Act in presence of the representative of TPS i.e. LWO.

10. LABOUR LICENSES FOR LABOUR CONTRACT: The contractor shall have to obtain the

copy of labour contract license under contract labour (Regulation & Abolition) Act from the

appropriate authorities before commencement of work.

11. Contractor shall have to issue the contractual appointment letter for a specific period to their labour

engaged during the contract period each and every instance & should narrated clear cut terms &

conditions for the liabilities of the concerned employees.

12. After completion of the contract work, the work completion certificate is required to be produced

to the D.G.M./I.R.O. for the purpose of No due certificate and cancellation of the gate passes issued

to the contractor’s workman at the time of execution of the contract work.

13. The Contractor shall have to maintain all the relevant records under labour laws as mentioned here

in above and keep ready for verification by the corporation’s authority as well as the authority of

the Government Officials as and when asked for the checking.

14. The Contractor shall have to produce / submit the original copy of wage register/muster roll and

relevant records under labour laws for the contract work as and when demanded by the corporation

for statutory compliance if arise in future.

15. The responsibility and liability of labours engaged for this work will be totally of contractor who

has been awarded the contract and he will take back all these labours to his own establishment on

completion of the contract. The GSECL will not be held any responsible and liable in any way in

16. All payment to Contract Labourers shall be disbursed through Bank only.

17. Bonus payment shall be made to contract labourers as per the Bonus Act.

18. Contractor has to arrange for in & out punching to all contract labourers engaged by him in Bio-

metric punching machines kept at plant security gate and for which Rs. 10.00 shall be charged per

labour per month as Administrative expenses.

19. The contractor shall produce certified copies of documents, in respect of workers deployed by him

at GSECL, Ukai as below mentioned before Dy.G.M.(HR//IRO/LWO/In-Charge of HR Dept.

A. List of documents to be produced in certified copies on starting of contract:

1. Copy of Appointment letter of each worker deployed at GSECL. Ukai.

2. Copy of labour license if require to deploy 10 or more than 10 contract labours.

3. Copy of Insurance Policy for each worker deployed at UTPS under the workmen

compensation act,1923

4. Copy of P.F. code allotment letter.

B. List of documents to be produced in certified copies on every month during the contract period:

1. Copy of Wage Register (Duly signed by representative of GSECL, Ukai)

2. Copy of Over Time Register (Duly signed by representative of GSECL, Ukai)

3. Copy of Attendance Register.

4. Original copy of provident fund deposition form dully signed and sealed for each month (In

FORMAT provide by GSECL: Ukai)

5. Copy of PF Challan.

6. ECR FORM (Which reflect the amount of PF paid for each employee or Contract labour

engaged by contractor at GSECL, Ukai)

7. Copy of PF returns (From 5,10,12A)

8. Copy of bank statement duly stamped by concern bank.

C. List of documents to be produced in certified copies on every year during the contract period:

1. Copy of PF returns (From 6A, 3A)

2. Copy of Bonus Register (Patrak-C as per payment of Bonus act.)

3. Copy of Earned Leave Register (As per Factories Act-1948)

4. Copy of form No. 13 as per (As per Factory Act 1948).

5. Copy of form No. 24 (Half yearly return under the as per Factory Act 1948).

6. Copy of form No.25 (yearly return under the as per Factory Act 1948).

In addition to above the contractor shall have to maintain all other legal documents require to be

maintain in prescribed forma under the various labour law and keep original copies of above mentioned

documents at his site office which shall be produced before Dy.G.M./IRO/LWO/In-charge of H.R.

Dept. as and when demanded.

20. Terms & condition for Reimbursement against Health check-up of Labour:

1. For procedure for Health cheak-up accordingly Bill shall be reimbursed once during total

contract period (for as & when and AOH/COH contract) maximum up to Rs. 1000 or actual

cost per worker/labour/person, whichever is minimum after verification & recommendation by

concern doctor. In case any worker left the work in between than for replacement Worker

Company will not provide any reimbursement, however it is compulsory to submit new reports

of replacement worker for Fitness certificate at contractor's own expenses.

a) X-ray Chest (PA) view in 14x17 inch plate with reporting by qualified Radiologist.

(Maximum up to Rs.300/- Per Worker once during contract period).

b) Pulmonary function Test (Maximum up to Rs.200/- per worker once during contract

c) Eudiometry in Sound proof cabin with reporting by qualified audiologist. (Maximum

Up to Rs. 200/- Per Worker once during contract period).

d) Random blood sugar report, Complete Blood Count & Urine R/M (Maximum Upto Rs.

200/- Per Worker once during contract period).

e) Clinical examination & consultation charge for qualified doctor having minimum MBBS

with CIH/AFIH degree for issuing fitness certificate (Maximum Up to Rs. 100/- Per

Worker once during contract period).

2. For Periodic Medial examination, No reimbursement for periodic medical examination to be

given to contract employee for whom GSECL are conducting Periodic Medial examination at

company's cost at TPS level. If contractor fails to undergo periodic medical examination, they

have to undergo prescribed investigation as per hazard analysis from outside. No reimbursement

to be given for these investigations.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

Gujarat State Electricity Corporation Limited

Ukai Thermal Power Station, Ukai Dam, Taluka : Fort Songadh,

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

“GENERAL SAFETY RULES / NORMS”

TO BE OBSERVED BY THE CONTRACTOR

All contractors working in Gujarat State Electricity Corporation Limited Factory like Coal /

Lignite / Gas / Hydro / Pumping Station shall have to strictly observe following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as owner/supervisors/ workers of sub-Contractors engaged, if

any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor

shall have to submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated their

employees / workers of their subcontractor and will strictly observe the said Rules while execution

of work under work contract awarded to them. They will have to indemnify the company for any loss

or damage/accident/injury to company’s property/employee or employee of their own in default of

non-observing these rules.

(1) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

(2) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(3) Certificate of Fitness of employment in hazardous process & operations in form no.33 of

Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all

contractor workers before commencement of work & examination responsibility shall be taken

by contractor as well as concerned Head of Department .Pre-employment & Periodical medical

examination of contractor workers shall be carried out in form no.32 from GSECL Factory

Medical Officer after every six (06) months of contractor with their contractor workers.

Contractor shall be fulfilled all health requirements before commencement of work. After

completion of medical examination in form no.32/33, GSECL Factory Medical Officer shall be

signed in contract worker gate pass procedure format.

(4) Contract worker gate pass will issue after completion of safety induction 3D animation movie

& Training record is to be maintained in IMS/OHSAS training format by TK Office/ LWO.

(5) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training,

SOP, supervisor qualifications etc. After fulfillment of all Safety compliances, Safety

Officer/Dy. Safety Officer shall be signed in Contract worker Gate pass procedure format.

(6) Work Contract shall be completed by principle contractor/agency/person who is awarded the

work order. Subletting of contract shall be allowed only if prior approval of Power station chief

before execution of work. Contractor/agency shall be submitted the entire subletting contract

documents with gate pass application through concern department EE & SE, LWO/DGM,

Safety Officer / Dy. Safety Officer & Factory Manager.

(7) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass

by agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat.

Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy. Safety Officer/ Safety Officer/Factory Manager.

(8) As per nature of job/work, qualified supervisor [Diploma (Electrical / Mechanical / Civil

/ C&I) + 3 years experiences or ITI + 10 years] shall be engaged by contract agency &

qualification certificate with experience certificate shall be submitted to concern EE / SE / LWO

/ IRO / DGM / Dy. Safety Officer / Safety Officer / Factory Manager at the time of apply gate

(9) As per rule 3 of CEA regulation, 2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy. Safety Officer/ Safety Officer/Factory Manager at the time of

apply for photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work/ 24x7

round the clock work/major shut down work, Qualified Safety Officer/Manager/ Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged

by contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, safety awareness program, SOP preparation with

hazards & its control measures with each step, checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles &

to follow the Motor Vehicle Act-1988, the Central Motor Vehicles (Amendment) Rules-2016

as well as Gujarat Motor Vehicles Rules-1989 & driver license shall be checked every day by

security shift in charge before entry in Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person

as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP

will review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /

Safety Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective

Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in

their work / job to their staff, as per the job requirement and insist / enforce their workers to put

on the same while at works.

The ongoing work is liable to be stopped at any time, if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/ CE/EN/ANSI approved only)

to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety Helmet,

Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it will check by

concern section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass procedure.

List of safety equipments :

Industrial Safety Helmet For protection of head against falling objects or during

fall of person from height. Yellow Colour helmet is used

for contract worker with agency logo.

Safety Goggles/ welding goggles / For protection of eyes against flying particles / dust,

chemical splash goggles chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit / Gas tight suit / Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes / Gum Boots with Oil / For protection of leg/feet against falling objects, sharp

Chemical / water / heat / Electrical edged objects, heat, hot metals/objects, electricity etc.

resistance etc.

Safety Belt (full body hardness with For fall prevention while working at heights or in depth,

double lanyard & shock absorber) / working in vessel or in confined space.

Rope / Life line / Fall arrestor etc.

Dust Mask / Respirator with valve Protection of respiratory system against dust.

Chemical Cartridge Respirator with Protection against toxic chemical fumes / gases / vapors / dust

full face mask type A2B2E2K2 etc.

Trolley mounted Air line respirators Working in oxygen deficient zone or confine space area

with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc.

Portable Multi gas Detector (LEL, O2,

Working in oxygen deficient zone & use in entry of

CO, H2S, SO2, etc.) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments / bus/switch gears from 01 (one)

feet distance before starting the any electrical work.

Auto darkening welding helmet (EN The new auto darkening welding helmet combines

379 & EN 175 Level-B) with PAPR as legendary Speed glass quality and auto darkening

per EN 12941:1998, class TH2 and technology with an innovative wide-view grinding visor

AS/NZS 1716 to give welders an all-in-one solution for more flexibility,

precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a

constant airflow independent of filter combinations and

clogging. The unit can also be equipped with a gas filter

(for example A1B1E1). The unit supplies air to the head

top via the connecting breathing tube. The airflow creates

a slight positive pressure which together with the sealing

to the face prevents particles and other contaminants from

entering the head top.

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) should issued by party/agency/ contractor to

their contractor workers as per nature of job and allotment of PPE list shall be submitted to Safety

Officer, Ukai on his letter head as per below mentioned format by Contractor before commencement

of work through concerned JE, DE, EE/SE.

Sub. : Issue of PEE to Contractor workers.

Sub of work Order.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Desig- Section Code Receiving

of Name of PPE of Qty. Unit of

No. nation under work no. of signature

workers PPE issue

01 Safety Helmet Nos.

Safety Goggles Nos.

Reusable Ear Pair

Safety Shoes Pair

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per

(18) Approved NABL laboratory calibration certificates of Electrical/Mechanical/Civil/C&I/

Environment survey/Chemical etc. measuring/testing equipments/instruments which are used

during contract work shall be submitted before starting work & shall be checked by concern

JE/DE/EE before starting work & it’s record shall maintain in concern section.

(19) Contractor shall take all required safety measures prior to commencement of work on dangerous

substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear”

or “Work Permit” through the concern department/section JE/ DE and shall be informed to

concern section JE/DE for closed/returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & its control measure (mentioned in HIRA) before

starting job work and records shall be maintained for each & every job.

(21) Display safety instructions shall be strictly followed by all workers who are working in factory premises.

(22) Material Safety Data Sheet of each chemical shall be available with Chief Chemist/ Control room &

work related Chemical information shall be taken by contractor & their workers from Concern EE/Chief

Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(24) Prohibition of smoking, fire, light, spontaneous ignition substance, matches; fuse, mobile phone etc. are

to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all

the inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed/vanished prior to commencement of the work.

Advance intimation shall be given to concern section / fire section to commence work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments &

fire extinguishing media / material like sand / water buckets or other appropriate equipment at

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space

/ Vessel Entry Permit” from concerned department prior to commencement of work. For

lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of persons working inside confined space / vessel, a supervisor / person capable

to keep continuous watch on person(s) working inside, assist them in case of emergency or

arrange to get immediate outside help, shall remain present at entry point. Use full body safety

belt without failed. While working inside sewage, trench or in-depth, a person to warn

outsiders/entrants/passers etc. shall remain available near entry point or entry point shall be

cordoned by a barricaded tape with a cautionary notice. After completion of the works, all

lid/cover/grill/grit opened, shall be re-fixed/re-placed in original position as it were prior to

commencement of work and leave work place in safe condition in all respect, so as to prevent

accident to fellow workers.

(27) The contractor shall see that he/his persons do not work on or block (by stacking material, spare

part, tools-tackle, equipment etc.), any passages/walkways/gangways/ aisle/staircase/ ladder

/lift or any other approach/road leading to plan or its auxiliaries, on which there is traffic

movements or possible traffic movements in case of emergency. Such passages are meant for

safe escape in event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or Engineer-In-Charge shall be

obtained. To demarcate/declare area as “UNSAFE”, cordon it using barricading tape & display

suitable caution notice or keep a person to restrict / divert the traffic on this route through other

(28) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc., ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments. The

electrical power supply required to run such equipments shall not be taken directly at their own

but shall be obtained through concerned Electrical Maintenance Departments or their authorized

persons or under their observations / guidance only. The Electrical Section shall provide

temporary electrical connection up to contractor’s Mains Board on which it is compulsory to

install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence,

it is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for

three phase power connections. The plugs, receptacles, pins, holders etc. shall be of adequate

capacity & safe to use. All electrical & mechanical equipments / tools-tackles viz. welding

machine, cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc. required to be

used during work execution shall be of standard make & bear ISI certification mark on it.

Consumables like welding electrodes, grinding wheel/disc which has specific prescribed life

span shall not be used in any case if its expiry date is over.

(29) Non-Sparking Non-Magnetic electrical hand tools & tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable or combustible vapors, liquid, dust

or residues may be present in Gas Based power plant and list of tools & tackles shall be

submitted with technical bid. Non-sparking Non-magnetic electrical hand tools & tool kits shall

be checked by JE/DE before commencement of Electrical work.

(30) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc.) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any

fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are tested,

examined & certified in Form No.10 by Competent Person as per the Factory act-1948 &

Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed properly and

firmly prior to lifting the weight. Valid Test certificate of all Lifting machines used by

Contractor to be submitted to Dy. Safety Officer/ Safety Officer before commencement of

work through concerned EE/SE.

(31) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt/full body hardness with double lanyard & fall

arrestor & helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(32) Contractor or their employee shall not interfere in day-to-day routine plant activities / works

except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,

as well as shall not temper/operate/touch machineries/equipments/ auxiliaries with which they

are not concerned. Also, contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous &

prone to accident.

(33) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc. shall be handled safely taking due

care. To handle / shift such cylinders a special trolley /cage meant for it must be used but in no

case it should be rolled.

(34) In Gas Based Power Station/Hydrogen storage area /Hydro carbon fumes-vapour generated

area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in

the factory premises.

(35) No women or young person shall be employed or permitted to work in Lead-compound area

like battery room etc. as per schedule VI of GFR

(36) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is

in motion. Examination or operation of motion machinery shall be made or carried out only by

a specially trained adult male worker wearing tight fitting clothing as per Section 22 of Factories

(37) In all risky jobs, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift –in-charge well in advance.

(38) In case of noticing smoke or fire during their work execution, they shall make immediate efforts

to extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station

Fire Officer or Emergency Control room no which is displayed at prominent place of factory

like Main Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire

Station, All security gates, Occupational Health Centre.

(39) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.21 &

ANNEXURE may be obtained from concerned section or Dy. Safety Officer/Safety Officer. In

case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical Accident Form No.A

as per Electricity Act-2003 & Form No.21 & ANNEXURE as per Gujarat Factories rules

shall be filled up by concern department JE/DE with written consent of contractor. The Form

may be obtained from concern Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager. After any

reportable accident, Contract agency shall be submitted the fitness certificate of injured person

with endorsement of GSECL factory Medical Officer to LWO/Dy. Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

(40) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy. Safety Officer/Safety Officer as Near Miss Incident.

(41) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there

under, imposing any duty or liability on workers, contractor/agency shall be punishable with fine

which mentioned as under.

Sr. No. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per equipment

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc.) & its attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form No.10 of Gujarat

Factories Rules,

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) a. Grinding machine used without safety guard/machine Rs.500/- per equipment /per set

b. Unsafe welding machine like open body, knob without

insulation, connection without lug.

c. Damaged welding cables / gas pipelines.

d. Welding work doing without welding blanket.

e. Electrical supply without 3 pin plug / industrial plug.

f. Use of damaged electrical wires for lighting / equipments.

g. Use of lighting lamp without cage.

h. Use of open halogen tube.

i. Use of damaged PPEs/ non-standard PPEs.

j. Unsafe lifting and handling of gas cylinders.

k. Cylinder handling without cap.

l. Temporary connection without ELCB etc.

During plant visit / supervision of concern JE/DE/EE, SE, Dy. Safety Officer/Safety Officer,

Electrical Safety Officer, Factory Manager, If they will observed any safety violations as per CO

circular/statutory requirements then they must impose Safety Penalty through office note directly

against contract workers /contract agency and office note process through proper channel to

concern Sectional Head and Account head for recovery purpose. Photograph/CCTV camera

footage is to be put up with penalty note by imposing officer.

(42) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up

by concern HOD.

(43) All the relevant labour and industrial laws shall also be followed compulsorily.

(44) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap

etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(45) For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

(46) Over & above, contractor shall have to follow all safety requirements/rules & regulations /norms

and legal provisions laid down in various statutes. Particularly the provisions of Factories Act-

1948 & Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &

rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health requirements.

(47) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case

of any ambiguity or needs further guidance in this regard.

SIGN OF BIDDER CHIEF ENGINEER (GEN)

WITH SEAL AND DATE GSECL : UKAI : TPS

DETAILS OF EXPERIENCE OF WORKS CARRIED OUT

1. Name of party/firm

2. Postal Address

3. Telephone No.

4. Telegraphic Address

5. Name & Address of

organization where such

works were carried out

during last three years

6. Name of work

7. Order No. & Date

(Xerox Copies be attached)

8. Amount of order

9. Period of tender

10. Whether work continued upto

schedule date of completion or not.

If not, reasons are to be stated.

11. Any other information/ details party

desires to submit in support of his

experience (Please give full details).

SIGNATURE OF BIDDER

BIDDER'S EXPERIENCE

(TO BE FURNISHED IN TECHNICAL BID)

Sr. Name & description of work Client/

Value of work construction

No. and W. O. No. Authorities.

Signature & Name :

Seal of Company Date :

On Firm’s Letter Head

Tender No. / RFQ No: WT- _______/ _______/ _______

CERTIFICATE – “A”

I / We _______________________________________________ authorized signatory of M/s

____________________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / tender.

Seal of the Firm Signature of the Tenderer

Place: With Designation

On Firm’s Letter Head.

TENDER FOR WORKS:

Tender No/ RFQ No: WT- _______ / _______

CONSENT FOR OBTAINING CONTRACT LABOUR LICENSE.

I / We __________________________________________________authorized signatory of M/s.

____________________ hereby my consent that M/s. _____________________________ will

obtain contract labour license from the appropriate authorities for throughout the work contract and

submit same to GSECL.

Signature of the Tenderer with designation

Seal of the Firm/ company

On Firm’s Letter Head.

TENDER FOR WORKS:

Tender No/ RFQ No: WT- _______ / _______

CONSENT FOR OBTAINING WC Policy.

I / We __________________________________________________authorized signatory of M/s.

____________________ hereby my consent that M/s. _____________________________ will

obtain WC policy of all the contract labours duly engaged throughout the work contract and submit

same to GSECL .

Signature of the Tenderer with designation

Seal of the Firm/company

On Firm’s Letter Head.

TENDER FOR WORKS:

Tender No/ RFQ No: WT- _______ / _______

CONSENT TO ARRANGE/ MAINTAIN SUFFICIENT TOOLS AND TACKLES,

EQUIPMENT, MEASURING INSTRUMENTS

I / We __________________________________________________authorized signatory of M/s.

____________________ hereby my consent that M/s. _____________________________ will to

arrange / maintain sufficient tools and tackles, equipment, measuring instruments at site as per

requirement of job or as per instruction of Engineer In charge during the work contract.

Signature of the Tenderer with designation

Seal of the Firm/company

On Firm’s Letter Head.

TENDER FOR WORKS:

Tender No/ RFQ No: WT-_______ / _______

UNDERTAKING IN REGARD TO BLACK LIST THEREOF

I/We __________________________________ authorized signatory of M/s.__________________

______________is not black listed by GUVNL and/or their any subsidiary company viz. GSECL/

GETCO/ DGVCL/ MGVCL/ UGVCL/ PGVCL.

Signature of the Tenderer with designation

Seal of the Firm/company

On Firm’s Letter Head.

TENDER FOR WORKS:

Tender No/ RFQ No: WT- _______/ _______

CERTIFICATE FOR UN-CONDITIONAL TENDER

I/We __________________________________ authorized signatory of M/s.__________________

___________________________ here by confirm that our offer is Un-conditional and without any

technical & commercial deviations.

Signature of the Tenderer with designation

Seal of the Firm/company

(To be submitted duly notarized on Rs. 300/- Non – Judicial Stamp Paper)

DECLARATION FORM

TENDER FOR WORKS: ……………………………………………………………………

Tender No/ RFQ No: WT- _______/ _______

1. I/We hereby declare that I/We have carefully studied the entire tender placed on the WEB site and

conditions of contract, specifications and other documents of this work mentioned in the tender and

abide by the same. Also, I/We hereby agree to execute the same accordingly.

2. I/We hereby abide to execute the contract agreement by downloading the copies of the conditions

of contract, specifications and other documents of this work or otherwise I/we will get copy of the

same from the office of the tender inviting authority and the same will be acceptable to me/us.

3. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the tender

inviting authority.

4. I/We hereby declare that I/We have visited the work site and fully acquainted myself/ourselves with

the local situations regarding materials, labour and other factors pertaining to the work before

submitting the tender.

5. I/We hereby confirm that our offer is Un-conditional and without any technical & commercial

6. Should this tender be accepted, I /We hereby agree to abide by to fulfill all the terms-conditions

and provision of the Tender and Contract for Works as applicable and default thereof, to forfeit and

to pay to the Gujarat State Electricity Corporation Limited the sums of money due.

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to the

Corporation, should I/ we do not deposit the specified amount of specified Security Deposit within

15 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then my

tender will be cancelled, which is binding to me.

9. If, full or part work will be given to me, it will be accepted to me with same terms, rate & conditions.

10. I, ______ proprietor / owner / partner / Authorized Agent of M/s. ______ do hereby also declare

and undertake as under:

b) That I have covered all the eligible employee/s under the Employees’ Provident Funds and

Miscellaneous Provisions Act, 1952 and deposited the contributions under my PF Code No.

______, place: ______ for the month/s of my contractual period and as such no amount

towards contribution whatever is payable.

c) I further declare and undertake that in case any liability pertaining to any of my worker, labour,

employee/s is/are to be discharged by the principle employer i.e. Gujarat State Electricity

corporation Limited, ___________Thermal Power Station due to my lapse, I undertake to

reimburse the same or the principle employer is authorized to deduct the same from my dues

d) I further declare and undertake the legal consequences which may arise in future under the

said work order awarded, and I bond myself to resolve the same at the risk and cost of M/s.

signatory of M/s ______________________________________________ here by certify that M/s

_________________________________________________ and their proprietor / any partner /

any directors of the firm is not stop deal and / or banned for business dealing and / or black listed

by GUVNL and / or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL /

UGVCL / PGVCL as well as Government and / or Semi Government company / department.

Signature of the Tenderer with designation

Seal of the Firm/company

To create an environment where Business Confidence is built through Best Business Practice and is an

atmosphere of trust and respect between providers of goods and service and their users for the ultimate

benefit of society and the nation.

GSECL’S COMMENTS PARTY’S COMMENTS

1 To maintain the high ethical standards in Not to bring pressure recommendations

business and professions From outside GSECL to influence its

2 Ensure maximum transparency to the Not to use intimidation, threat, Inducement or

satisfaction of stakeholders pressure of any kind on GSECL or any of its

employees under any circumstances.

3 To ensure to fulfill the terms of agreement / To be prompt and reasonable in fulfilling the

contract and to condenser objectively the contract, agreement, legal obligations.

viewpoint of parties.

4 To ensure regular and timely release of To provide goods and/or service timely as per

payment on due dates for work done. agreed quality and specifications at done

minimum cost to GSECL.

5 To ensure that no improper demand is made To abide by the general discipline to be

by employees or by anyone on our behalf maintained in our dealings.

6 To give maximum possible assistance to all To be true and honest in furnishing information.

the Vendors / Suppliers / Service Providers

and others to enable them to complete the

contract / job successfully in time.

7 To provide all in formations to Suppliers / Not to divulge any information, business

contractors relating to contract / job which details available during the course of business

facilitate him to complete the contract / job relationship to other without the written

successfully in time. consent of GSECL.

8 To ensure minimum hurdles to Venders / Not to enter in to carter / syndicate /

Suppliers / contractors in completion of understanding whether formal / non-formal so as

agreement / contract / work order. to influence the price.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Signatory)

Designation: Chief Engineer (Gen.) Designation:

(ON STAMP PAPER OF Rs.300/-)

E.M.D. BANK GUARANTEE FORMAT

State Electricity Corporation Ltd.)

Whereas M/s. __________________________________________(Name & Address of the Firm) having

their registered office at (Address of the firms Registered office) (Here in after called the ‘Tenderer’) wish to

participate in the tender

Erection Work) (Name of the material/ equipment/ Work) For Gujarat State Electricity Corporation Ltd

(Hereinafter called the “Beneficiary”) and whereas Bank Guarantee for Rs.____________________(Amount of

Bank Guarantee towards EMD) valid till ________________(Mention here date of validity of this guarantee

which will be 6 (Six) months from the date of submission of Bid of the tender) which is required to be

submitted by the Tenderer along with the tender.

the Branch giving the Bank Guarantee) having our registered office at __________________________

________________________________________(Address of Bank’s registered office) hereby give this

Bank Guarantee No.________________ dated_________ and hereby agree unequivocally and

Unconditionally to pay within 48 hours on demand in writing from the Gujarat State Electricity Corporation Ltd

or any officer authorized by it In this behalf any amount not exceeding Rs.___________(Amount of E.M.D.),

(Rupees _________________________________(In words) to the said Gujarat State Electricity Corporation

Ltd on behalf of the Tenderer.

We_________________________________(Name of the Bank) also agree that withdrawal of the

tender or part thereof by the tenderer within its validity or Non submission of performance Guarantee

towards execution/ supply period by the Tenderer within 15 days from the date of issue of letter of acceptance

by the Gujarat State Electricity Corporation Ltd would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any

occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of_____________

____________________ (Mention here the date of validity of Bank) and shall not be terminable by notice

or by Guarantee) change in the constitution of the Bank or the firm of Tenderer Or by any reason

whatsoever and our liability here under shall not be impaired or discharged by any extension of

time or variations or alternations made, given, conceded with or without our knowledge or consent by or

between the tenderer and the Gujarat State Electricity Corporation Ltd.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this bank

guarantee shall not be assignable, transferable by the beneficiary (i.e. Gujarat State Electricity Corporation Ltd.).

Notice or invocation by any person such as assignee, transferee, or agent of beneficiary shall not be entertained

by the bank. Any invocation of the guarantee can be made only by the beneficiary directly.

NOT WITHSTANDING anything contained hereinbefore our liability under this guarantee is restricted to

Rs._____________(Amt. of EMD) Rupees__________________________ (In words). Our Guarantees shall

remain in force till_____________________(Date of validity of the Guarantee). Unless demands or claims

under this bank Guarantee are made to us in writing on or before ________ (date of validity of bank Guarantee),

all rights of beneficiary under this bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Address of

Signature of the Bank’s Authorized Signatory with

the Bank with Branch Code, Telephone and Fax

Official Round Seal.

(ON STAMP PAPER OF RS.300/-)

FORM OF BANKER’S UNDERTAKING

[Security Deposit cum Performance Guarantee (PBG) towards execution period and

Guarantee/warrantee period as per Contractual Terms and Conditions of Tender]

We, ___ (Name of Bank and address of the branch giving

the bank Guarantee) having our registered office

registered office) hereby give this Bank Guarantee No. ____________ date: ______________ and

hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited or any Officer authorized by it in this behalf

any amount up to and not exceeding Rs. _____________ (Amount of Security

Deposit (SD) cum Performance Bank Guarantee (PBG) towards Guarantee/Warrantee period)

(Rupees ______________________________in words) to the said Gujarat State Electricity

Corporation Limited on behalf of M/s. __________ __ ___ who have entered

into a contract for the supply/works specified below:

L.O.A / L.O.I. No.______ dated___ __.

This agreement shall be valid and binding on this Bank up to and inclusive of ___________

__ (Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our knowledge

or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent

of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. ______________ (Rupees _____________ ___ only). Our

guarantee shall remain in force until _ ___ (Date of validity of the Bank

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on

or before ____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with Official Round Seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS:

1. All Nationalized banks

2. Guarantees issued by following banks will be accepted for the period up to 31-03-2026. The validity

cutoff date in GR is with respect to date of issue of bank Guarantee irrespective of the date of

termination of Bank Guarantee.

Sr. No. Name of Banks Sr. No. Name of Banks

1 AXIS Bank 22 South Indian Bank

2 AU Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnad Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co-op. Bank

7 DBS Bank India Limited 28 Nutan Nagrik Sahkari Bank Ltd.

8 DCB Bank 29 Rajkot Nagarik Sahakari Bank Ltd.

9 Equitas Small Finance Bank 30 Saraswat Co-Operative Bank Ltd

10 ESAF Small Finance Bank 31 SBPP Co-operative Bank Ltd.

11 FEDERAL Bank 32 SVC Co-Operative Bank Ltd.

12 HDFC Bank 33 The Cosmos Co-op Bank Ltd.

13 HSBC Bank 34 The Gujarat State Co-operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-Op. Bank

15 IDBI Bank 36 The Surat District Co-op Bank

16 IDFC First Bank 37 The Surat People's Co. Op. Bank Ltd

17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co-op. Bank

18 Jana Small Finance Bank 39 The Panchmahal District Co-operative Bank

19 Karnataka Bank 40 The Baroda District Co-operative Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank