Providing space, infrastructure and publicity for organizing of Handicraft Exhibition at Kala Kendra Jammu

Amount

ITEMS : Const. of Stalls

Temporary Construction & Erection of stalls and other allied works during the event for 15 days. with water proof covering (tarpal) to avoid any damage to Handicrafts items during event SIZE 12'X9' ft Height 8-9'Ft. 12 mm plyboard partition and 6-8 inches wooden plateform Stalls : 45 Nos

2 table, 2 plastic chairs, 1 Dustbin, 03 LED lights, jute mattings. Steel racks 2 Nos (size 7 feet) with clean and white sheets, display props in each stall (per Stall)

Morning, Midday and Evening refreshment for all stall holders (two persons per stall) have to be provided by the contractor during the event along with tea and snacks and for Officer/Officials on duty. (Subject to maximum of 30 ) Morning : Butter Toast or snacks and tea Mid Day : Dal, Vegetable, Rice, 2 Roti/Person Evening: Tea & Biscuit/Mathi

Round the clock light arrangements with power backup (3 LED lights of 15 watts per stall)

4 Bottles (one ltrs.) drinking water per day per stall. In addition 20 bottles for deputed Official per day & drinking water facilities,, disposable glasses etc shall be made available on temporary basis during the event period.

One office Room along with furniture, one sofa set (9 Seater), 2 Nos centre table, 4 heaters (Pillar Type) and jute matting. (SIZE 20'X20')

Sufficient toilet and wash room facility separate for ladies and gents have to be arranged by the contractor round the clock. (3 Each for ladies and gents.)

Two new blankets, two mattresses, two unused bed covers, two unused bed sheets with two pillows for each stall

Four persons for ensuring the cleanliness of the venue during the event. Kanat covering for empty spaces.

ITEM:DECORATIONS

Decorative Gate with Flex/Banner bean gate, bean canopy to be installed at the entrance of exhibition venue. Green / Red carpet from main gate to VIP lounge along with 60 flag poles with flags. (Flags of different colours)

It shall be mandatory for the contractor to decorate the exhibition area as per the theme. (Festive Decoration) Entire venue and compound decoration should be illuminated through electric jhallar.(1000 Nos), tubelights (50 Nos.), halogen & coloured lights (30 Nos.)

ITEM:PUBLICITY & ADV.

Flex banners for the exhibition with the prescribed text provided by the Department for each stall. (i.e. 45 Nos of Stalls) SIZE 2X6ft

Banner (3'X10' Ft) Quantity : 10 No

Banner (4'X7' Ft) Quantity : 02 No.

Publicity, advertisement about the event for at least three days ahead of the event and during the exhibition through the advertisement in the local at least two leading dailies and through Banners at rotaries and exhibition complex, Radio and atleast 2 FM Channel with repetition of advertisement after every 15-20 minutes in the peak hour.

Printing of invitation cards (As per sample) Quantity : 50 No.

ITEM: INAUGURAL AND VALEDICTORY

Arrangement of shamiana covered stage with two sofa set (5 Seater each) with decorative cover two center table and heating arrangement ( 2 Nos. of heat pillar ) (SIZE 15'X20' Ft)

Menu for High Tea for 70 persons with covered shamiana louge having 04 no. of centre tables, 02 no. service tables,04 no. of waiters and 70 nos. of VIP chairs on inaugural day that will be communicated during the event by Officer Incharge.

One row of Sofa Seat and armed cushion chair 50 Nos and two central table on the inaugural day.

Public address system for inaugural day , valedictory function and cultural event (Mic along with 5 speakers)

Certificate of participation for participants (As Per Sample) Quantity : 70 No.

ITEM: Cultural Activity

Cultural Programme, Musical Event preferably on Saturdays & Sundays during exhibition

ITEM: Ground Rent

Ground Rent is to be paid by the Contractor inculding for praparatory days if any (For Whole Event)

ITEM: Security Arrangement

The firm shall have to arrange proper security for the event 24x7 during the exhibition (Private Security)

ITEM: Miscellaneous Expenses

NOC from District Administration Police, Fire Services, Municipal Corporation and Electric Department etc and all other such expenses related to organizing the event shall have to be borne by the successful bidder.

ITEM: Covid Protocol

Hand sanitizers along with automatic dispenser to be installed at appropriate accessible places. Quantity : 02 No.

500ml (2 Nos.) sanitizer and one pedestal per stall . Quantity : 45 No.

Operator with thermal gun to be deputed on entrance. Two packets of 100 pieces of disposable mask.

ITEM:RATE

Rate to be quoted in lump sum (For the whole event)

ASIAN ASSOCIATES

MOD INTERIORS PVT. LTD.