Appointment of Agency for Event Management of LOKOTSAV -2026 NATIONAL FOLK FESTIVAL

STAGE, BACKDROP, GATES

Stage for Cultural performances - ( 80’x 50’ x 4’ feet) (L x B x H)

Theme -Based Stage Backdrop Set (3-Dimensional ) (80’x15’x 40’ feet) (L x B x H)

Main Entrance Gate (3- Dimensional)

Side Entrance Gate ( 3 - Dimensional)

Green Room (with facilities) 02nos for Gents and 02 nos for Ladies

STAGE LIGHTS

Special Main stage lights PAR 64 (Narrow Beam PAR can) controlled by dimmer pack

LED PAR Light (10 Watts)

Haze Smoke machines

Sharpy Moving Beam

Moving Head LED Wash

Halogen Lamp (1000watt)

LED Audience Light (200 watts each)

C-type Truss (for stage lights) Dimension of Stage/ backdrop (80x50x40 feet)

Street light 1000 watts

Profile Spots

Light Mixer (Min 512 Channels DMX)

Light Operator/ Specialist

LED PAR Lights for Entrance Gates

SOUND SYSTEM

Monitors (Min 650 watts)

Line Array (1600 watts each)

Sub Bass (2500 watts each)

Microphone (SM-57 & SM-58)

Condenser Microphone for instrument

Lapel Microphone

Wireless Microphone (for musical instruments)

Boundary Microphone

Podium Microphone

48 Channel Sound Digital Mixer

Sound Engineer/Operator

Microphone Stand (20 big-size / 20 small-size)

Cordless Microphone

Tent for console/ control unit

Electronic funnel/horn system (for PA system for Public emergency announcement)

GENSET

Diesel Genset (for stage lights) 125 KVA

Diesel Genset (for stage lights) 60 KVA

Diesel Genset (for stage sound) 125 KVA

Diesel Genset (for food zone & stall lights, general lights lights in open area) 250 KVA

STALLS

Octanorm Stalls - along with 02 tables, 02 plastic chairs, 02 LED tubes lights and carpet on the floor

Size : 2m x 2m x 8 feet (LxBxH)

Size : 3m x 2m x 8 feet (LxBxH)

Fire Retardant Tent (Food stall) along with 02 tables, 02 plastic chairs, 02 LED tube lights (size 3m x 3m x 8 ft height - LxBxH)

Tin Shade Pandal with metal poles and metal barricading on 3 sides, with light facility on DB ground ( open space) 5m x 4 m x 5m ( LxBxH)

PANDAL/MARQUEE TENT / GERMAN HANGER

Pandal (with carpet) approx. 6000 sq. mtr

With tin sheet covering on top and fire retardant decorative cloth inside the roof (white) along with frills on the border of pandal and covering of poles with cloth and thick carpet on the floor. The pandal shall be elevated in the middle and have slopes on either side

Aluminium Marquee Tent / German Hanger( Pavilion) Approx. 4000 sq. mtr

Buffet Pandal (with carpet & 08 nos. celling fan) (Size 15mtrs x 5 mtrs x 15 ft - LxBxH)

Buffet Kitchen (Size 15 mtrs x 6mtrs x 15 ft – L x B x H )

Serving Food Kitchen (for Goan Food vendors ) Size15mtrs x 6mt X 15 ft – L x B x H)

Serving Food Kitchen (for Non Goan Food vendors ) Size 15mtrs x 6mtrs x 15 ft - LxBxH)

Utensil cleaning area – Construction pits for waste water fumigation and pest control spray behind Food zone area.

Dinning Area in Food Zone

Dining Table

DÉCOR / STREET ILLUMINATION

Street/Site Ambience illumination of trees and street lights along the road side from Divja Circle to Miramar Circle - approx 1 kms

Theme specific 3- dimensional décor with illumination (at Miramar circle, Divja circle, KTC circle)

Street Publicity Posters (Regular size) (printed on eco-friendly material. (from Divja circle to Miramar circle street)

Parking board, signages, general branding (Glow sign board) Size 2ft x 2 ft"

GENERAL LIGHTS/ FANS

LED lights with power supply in the pandals / tent equally distributed

Halogen

Ceiling Fans / Side Mounted Fans to be equally distributed in passages of pandal/tent

Pedestal fan (For Green Rooms/ Department -Office)

Light Towers with flood lights, at parking space

20 Amps power points 2 in1 for Food stalls

16 Amps power points 2 in 1 for mobile charging points

SITTING ARRANGEMENT for audience

Cushion Sofa

Steel Cushion Chairs

Plastic chairs

Plastic chairs

Stage Podium for opening and closing ceremony only

VIP chairs on dais with Centre tables for opening and closing ceremony only

RECEPTION OFFICE for Department

Reception Office for Department (set up with counter, tables, chairs, one metal cupboard, VIP sitting arrangements, and sufficient light) covered with tin sheet on top, carpet on floor, white decorative cloth furnishings etc.(approximately 100 sq.mtrs)

Refrigerator Single Door

Metal Cupboard with Lock

VIP lounge

FOOD/REFRESHMENTS facilities

Dinner (Menu) Rice, Dal, Fish Curry, SukhaBhaji, Veg. Gravy Item, Non-Veg Gravy Item, fish (rava fry), Papad/ Pickle, Sol Kadi, Sweet Dish and Drinking Water.

Lunch (Menu) Rice, Dal/

Fish Curry, Veg. Bhaji, Veg.

Gravy Item, Chicken Xacuti, Fish (Rava Fry), Papad /

Pickle, Sol Kadi, Sweet Dish

and Drinking Water

General Refreshments (Menu) Tea, Samosa or Batata-wada and Drinking Water Dispenser with Paper Cups

VIP refreshments on opening and closing (Menu) Special Tea/Coffee / Black Tea, Premium Biscuits, Fruits, Traditional Snacks, Cashew Nuts and Drinking Water

VIP refreshments (excluding opening and closing days) (Menu) Special Tea / Coffee / Black Tea, Premium Biscuits, Traditional Snacks and Drinking Water

HOUSE KEEPING / GARBAGE MANAGEMENT

Male/Female Cleaning Personnel for 13 days

Supervisor for 13 days

Portable Toilets

Shower Cubicles

Disposal of Waste (Waste Management) for 13 days

Garbage/Dust bins

Biodegradable Garbage bags (for all type of stall )

Biodegradable Garbage bags (for all type of stall )

SECURITY/TRAFFIC MANAGEMENT

Male Security Guards for day and evening time

Female Security Guards for day and evening time

Male Security Guards (over - Night)

Close Protection Officers (CRO)

Traffic Guards (day/evening time)

Fire Marshal

CCTV Cameras with Monitoring system

LED screens for live feed of cultural programme

LED TV in VIP/Office room with live feed of CCTV & Cultural programme

DOCUMENTATION OF FESTIVAL

Audio-Visual documentary to be produced of all the cultural performances of the festival including Opening and Concluding Functions

Audio-Visual documentary to be produced of Craft bazar, Food Zone.

Audio-Visual documentary of overall festival

Photography(Making of Photo album of full event Size 4 in x 6 in - Matt Finish)

BARRICADING/FENCING

Barricade enclosures with metal pipes/black cloth as per requirement (2.5 meter height)

Metal Barricade (1.25 meter height)

I-CARDS

Identity cards (including holder & strap)

PRINTING OF PUBLICITY MATERIAL/ MEMENTOES

Brochures (Multicolour)

Participation Certificates (Multicolour)

Mementoes (Big) creative

Mementoes (Small) creative

FIRE EXTINGUISHER

Fire Extinguisher (Portable medium sized)

Fire Retardant Treatment on Stage/pandal/stalls

EMA to make provision for Soak Pits for Kitchen, with daily maintenance and waste disposal

Ek Bharat Shresth Bharat Pavilion

Special Campaign Float (10 days )

Satellite Event at Ravindra Bhavan Sankhali ( 02 days)