Kadana Bulk Pipe line Package-1

Comprehensive Operation, Maintenance & repair of Electro-Mech works of all

pumping machineries located at pontoon Kadana Damsite under Kadana Bulk

Pipe Line Package - 1 RWSS. for 06 months.

Estimated Cost:- Rs.

Executive Engineer

Public Health Mechanical Division

Gujarat Water Supply and Sewerage Board

2nd floor, Opp. LIC Office

GUJARAT WATER SUPPLY & SEWERAGE BOARD

Name of Project: KBL PKG-I RWSS

Name of Work: Comprehensive Operation, Maintenance & repair of Electro-Mech

works of all pumping machineries located at pontoon Kadana Damsite

under Kadana Bulk Pipe Line Package - 1 RWSS. for 06 months

1) KBL Pontoon Intakewell @ Bhanasimal

Division: Office of the Executive Engineer,

P. H. Mechanical Division,

G. W. S. & S. Board

Divisional Accountant Executive Engineer

P. H. Mechanical Division P. H. Mechanical Division

G. W. S. & S. Board G. W. S. & S. Board

1 Volume-II PRICE BID KBL PKG-1 RWSS

Introductory Note:

GWSSB is the implementing agency for drinking water distribution network KBL PKG-I

Regional water supply scheme for Dahod district. For scientific and smooth complete

maintenance & repairs with all types of repairing with providing necessary spares / materials

/ equipment / tools / man power required for entire electrical, mechanical &

instrumentation works inclusive of entire pumping machinery & associated equipment

installed & located at following pumping stations/ head works.

1) KBL Pontoon Intakewell @ Bhanasimal

(Description of all the pumping stations/ head works are given elsewhere in tender

GWSSB intends to engage experienced agency. The scope of agency for this package will be

to maintain & repair all the assets created by GWSSB for the period of 06 Months and the

same could be extended on arrival of mutual consent. The tenders have been asked on

Comprehensive O &M & R works wherein contractors shall have to provide all the man

power required for the maintenance & repairs inclusive of required spares, consumables etc.

GWSSB will supply raw water as well as HT/LT power for pumping of water at free of cost.

2 Volume-II PRICE BID KBL PKG-1 RWSS

(Bidders are required to fill up all blank spaces in this Bid Form)

The Executive Engineer,

P. H. Mechanical Division,

G.W.S. &. S. Board,

SUB:- BID DOCUMENT FOR Comprehensive Operation, Maintenance & repair of Electro-Mech works

of all pumping machineries located at pontoon Kadana Damsite under Kadana Bulk Pipe Line

Package - 1 RWSS. for 06 months.

1. Having visited all the sites and examined the Bid Documents, Drawings, Conditions of Contract,

Addenda/Amendments to the above, for the execution of the above Contract, we the undersigned

offer to carry out maintenance and repairing of the whole of the said Works for Six Months from the

date of work order as given in Conditions of Contract and in conformity with the Drawings, Conditions

Documents, including Addenda for Lump sum fixed amount of Rs……….………./- (Rupees

________________________ Only) for Maintenance & Repairs for a period of 10 months or such

other sum as may be ascertained in accordance with the Conditions.

2. I / we agree that

(a) if we fail to provide required facilities to the Employer's representative or any other

person/agency by the employer to perform on his behalf for carrying out M & R work

(b) if we fail to deliver raw/clear water of required quantity according to the

conditions/stipulations of the Contract, GWSSB will be at liberty to take any action

including termination of Contract and impose at his absolute discretion any penalties,

and/or reject the work.

3. Upon us and may be accepted at any time before the expiry of that period. We agree to abide

by this Bid for a period of 180 days from the date of opening of Technical bid the same and it

shall remain binding

4. In the event of our Bid being accepted, we agree to enter into a formal Contract Agreement

with you incorporating the conditions of Contract thereto annexed but until such agreement is

prepared this Bid together with your written acceptance thereof shall constitute a binding

Contract between us.

5. I / We agree, if our Bid is accepted, to furnish Performance Bond/Security in the forms and of

value specified in the Conditions of Contract of a sum equivalent to 5% of the Contract price for

due performance of the Contract.

6. I / We understand that you are not bound to accept the lowest or any Bid you may receive.

7. I / We have shown the amount of liquidate damages given in the tender I / We agree that it

represent the value of socio economic damages likely suffered by beneficiary people who get

drinking / domestic water from GWSSB if supply failed by us as in the event of the work not

3 Volume-II PRICE BID KBL PKG-1 RWSS

being completed by us in a specified time I /We agree to compensate by the way of paying

Liquidate damages.

Dated this …………….day of ………………...Month ………

Company Seal (Name of the person with designation)

Duly authorized to sign Bid for and on behalf of

(Fill in block capitals)

4 Volume-II PRICE BID KBL PKG-1 RWSS

DEDUCTIONS & PENALTIES

Every habitation should receive adequate and safe water on a daily basis as per the target

quantity decided by GWSSB. In case of any fault, the shortfall shall be provided on the next

day along with that day’s regular supply quantity. i.e. The shortfall in quantity shall be

compensated on the following day. For the purpose of establishing service level agreement, a

2-day block period is considered.

Aspect Activity Description

Operating staff Rs 1500/day

Reporting in ERP or/ other MIS

Late reporting will be considered non-compliant. Daily

Reporting software such as quantity, quality,

reports have to be submitted before 12 PM on the

grievances, operational KPIs etc

Staff not in uniform compliant to the

contract condition or staff doesn’t ₹ 100/day per person

have ID card issued by agency

If the contractor’s personnel are

found to be working without

required personal protective

Rs 1000/- shall be deducted for every such instance.

equipment (PPE) while handling

Safety Non- After three such deductions/ instances, issue a notice

chlorine gas, working with electrical

compliance to the contractor. No improvement, i.e. the fourth

components or during working at

instance will be a cause for termination.

heights more than 1.5m or in

violation of provisions of Annexure

Aspect Activity Description

For Power Factor below 0.9 Total deduction: Penalty levied by DISCOM+ Further

Power Factor additional 5 % of amount (as per electricity bill)

Daily maintenance activities not Rs 2,000/day

carried out as per daily checklist

Monthly maintenance activities not Rs 50,000 in the billing month

carried out within stipulatedtime

(stipulated time

Quarterly maintenance activities not Rs 2,00,000 in the billing month

carried out within stipulatedtime

Any of the Annual maintenance Rs 10,00,000 in the billing month

activities, Overhaul, Calibration &

Servicing, Performance Testing,

Payable Maintenance Activities (Part

B)not carried out within

C. Curative Maintenance & Repairs

Aspect Activity Description

Carryout repairs within 24 hours to First day: ₹ 1,000/day

Repair, restore water supply. Second day & onwards: ₹ 10,000/day

Breakdown Penalty will be levied for delay after

response first 24 hours. (for all components incl WTP, pumping machinery, pipe

network, intake structures, storage tanks, valves,

5 Volume-II PRICE BID KBL PKG-1 RWSS

Aspect Activity Description

For calculation of penalties: transformer*, panels, starters, breakers, lifting devices,

First day = From 24 hours to 48 dosing devices etc.)

Note: If due to such breakdown, water supply is affected,

then operational penalties will also be applicable.

*Except where DISCOM is responsible for repair of

transformer under major breakdown

Termination due to SLA non-compliance: In addition to the provisions of this tender

document, and not in contrary to any clause of this contract, the agency may be terminated

under the following circumstances;

a) If applicable penalties for each month exceed 25% of billing amount per month, for a

block of 4 consecutive months, then contract shall be liable for termination.

b) Cumulative penalties levied against non-performance in any of the SLA (viz.

operational, preventive or curative maintenance) exceeds 10% of the total contract

c) Non-performance from the contractor w.r.t. repetitive non-adherence to safety

requirements or quality requirements of water as mentioned in this annexure’s

Deductions & Penalties.

In such cases of violation, a termination notice shall be served to the O&M contractor by the

competent officer of GWSSB.Termination as per Clause 18 will be applicable.

Signature of Contractor Executive Engineer

P. H. Mechanical Division

6 Volume-II PRICE BID KBL PKG-1 RWSS

Name of Project KBL PKG-1 R.W.S.S

Comprehensive Operation, Maintenance & repair of Electro-

Mech works of all pumping machineries located at pontoon

Kadana Damsite under Kadana Bulk Pipe Line Package - 1 RWSS.

QTY. UNIT ITEM RATE AMOUNT

Comprehensive Operation and Maintenance and

Emergency repairing of the Pumping station premise,

Plant Machineries and Electrical Equipments Installed

at Head Works by Engaging Necessary ,Skilled

experienced Electrician, semi skill experienced

Operator and unskilled Helper/sweeper /Chowkidar

etc. as per Requirement with Providing & Utilizing

Necessary Lubricants, Tool Kit and all other Running

Consumables as well as Routine Plant and Emergency

Break down Maintenance and all Minor Preventive

repairs to all Installed Plant Machineries / Equipments

and Preparation, Maintenance and Preservation of

Record for Pumping Machinery Utilization, Energy

Consumption, Qty. of Water Pumped etc. in

Prescribed Performa as per Instruction of Engineer In-

(A) Establishment and Repairing provision for 215890.93

KBL Pontoon Intakewell

1 No (B) Insurance provision for KBL Pontoon 48259.33

I/We am/are willing to carry out the work at _______% (in figures)

______________________________________ (in words) above / below the tendered estimated rates

mentioned above.

(Strike out below whichever is not applicable)

OFFER FOR BELOW : OFFER FOR ABOVE :

1 Estimated cost Rs. 1343605.00 1 Estimated cost Rs.

Signature of Contractor Executive Engineer

7 Volume-II PRICE BID KBL PKG-1 RWSS