SITC for Air Conditioning System at P G Department of Chemistry Auditorium, Sardar Patel University

Estimated Cost ₹18,00,000/- (Rupees Eighteen Lakh Only)

Completion Period 30 Calendar Days

Contract Type Turnkey - Design & Build HVAC

All pages of the tender document and annexures shall be signed and stamped as applicable.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

DOCUMENT CONTROL & CONTENTS

Part Section Description

A 1 Notice Inviting E-Tender

A 2 N-Procure Bid Data Sheet

A 3 Instructions / Key Conditions for Bidders

B 4 Bidder Eligibility & Qualification Criteria

B 5 Mandatory Site Visit

Technical Scope & Performance

Design Basis and Permitted HVAC

Electrical, Aesthetic, Acoustic & Execution

C 9 Technical Bid Submission & Evaluation

Performance Guarantee, Warranty, SLA

Testing, Commissioning, Documentation

Technical Bid Forms, Declarations, Site

Visit Certificate

E Price Bid Detailed BOQ / Commercial Schedule

Following deductions will be made against Payments done to the bidder:

 Retention Money will be deducted @2.5% of Invoice Amount which will be refunded

after successful completion of Defect Liability Period without interest

 Income Tax @2% of Basic Invoice Amount

 Labor Cess @1% of Invoice Amount

 TDS @1% on SGST and CGST / 2% of IGCST of the Basic Invoice Amount

This is complete SITC JOB and successful Bidders will have to manage for:

 Scaffolding / ladder / Boom Lift / Scissor Lift for Project Execution

 All Civil Work wherever required related to installation

 Zari work if required

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

1. NOTICE INVITING E-TENDER

Sardar Patel University, Vallabh Vidyanagar invites online bids from experienced and technically competent

HVAC contractors / authorized dealers / system integrators for Design, Supply, Installation, Testing and

Commissioning of a complete Air-Conditioning System for the Auditorium, P.G. Department of Chemistry, on

a turnkey basis.

The work broadly includes dismantling/removal of the existing Hi-Wall Split Air-Conditioners, site assessment, heat-

load calculation, system design, supply and installation of the selected HVAC solution, all downstream electrical

works, controls, ducting/piping/drainage/supports, testing, commissioning, documentation, training, and two years of

comprehensive guarantee and preventive maintenance.

The University seeks a solution providing satisfactory comfort and air distribution, energy efficiency, good aesthetics,

low maintenance, operational reliability, acceptable acoustic performance for auditorium use, and dependable after-

2. N-PROCURE BID DATA SHEET

Particular Requirement / Detail

Employer Sardar Patel University, Vallabh Vidyanagar, Gujarat

Air-Conditioning System for Auditorium, P.G. Department of

Estimated Cost ₹18,00,000/-

Procurement Portal N-Procure E-Procurement Portal

Bid System Two-part bid: Technical Bid and Financial Bid

Turnkey - Design, Supply, Installation, Testing &

30 calendar days from Work Order / handing over of site, as

Completion Period

Mandatory Site Visit Yes - Site Visit Certificate must form part of Technical Bid

Preferred Makes Voltas / Daikin / LG / Panasonic / Toshiba / Carrier

VRF/VRV Ducted; VRF/VRV Cassette; Inverter Ducted; Fixed-

Permitted System Types

Speed Ducted; Cassette; suitable combination

Minimum 24 months from successful commissioning and written

Warranty / Comprehensive Guarantee

Preventive Maintenance Minimum quarterly visits during guarantee period

Breakdown Attendance Within 24 hours of complaint logging

Major Failure Restoration Maximum 72 hours, subject to tender conditions

Bid Validity 90 days from last date of bid submission

Tender Fee (Non Refundable) ₹ 900/-

EMD / Bid Security (Refundable) ₹ 2,00,000 /-

Performance Security 5% of accepted contract value

Defect Liability / Warranty 24 months

3. INSTRUCTIONS AND KEY CONDITIONS FOR BIDDERS

1. Bidder shall carefully study the complete tender document, inspect the site and submit a complete turnkey

proposal. Submission of a bid shall be deemed confirmation that the bidder has understood the scope and site

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

2. The Technical Bid shall contain no price or commercial amount. Disclosure of financial price in the Technical Bid

may render the bid non-responsive.

3. The Financial Bid shall be submitted in the format prescribed on the portal / Price Bid section of this tender.

4. All equipment shall be new, unused and of current production. Refurbished, reconditioned or obsolete equipment

is not acceptable.

5. Bidder shall quote for a complete operational installation. Any item reasonably necessary for satisfactory

operation, safety, testing or commissioning shall be deemed included even if not separately enumerated in the

6. Bidder may offer more than one design option but with a maximum option of Two. Bids will be

categorically rejected if more than 2 Options are offered. Each option shall be technically complete and

separately priced.

7. The University may seek clarifications, technical presentations, revised drawings or supporting calculations from

technically responsive bidders, subject to applicable procurement rules.

8. Any deviation from the tender shall be specifically disclosed in the Deviation Statement. Silence shall be treated

9. Bidder shall ensure availability of service support, spares and trained service personnel for the offered

10. Rates shall remain firm for the contract period unless otherwise expressly provided in the tender.

4. BIDDER ELIGIBILITY & QUALIFICATION CRITERIA

The following minimum eligibility requirements are proposed. The University may finalize financial thresholds /

experience values before publication in accordance with its prevailing procurement rules.

Criterion Minimum Requirement Evidence in Technical Bid

Bidder shall be a legally constituted

Legal status firm/company/entity eligible to undertake Registration / incorporation proof

HVAC works in India.

GST & PAN Valid GST registration and PAN. Copies of GST registration and PAN

Bidder shall be an HVAC contractor /

authorized dealer / system integrator

Company profile and supporting

HVAC capability having demonstrated capability for supply,

installation and commissioning of

commercial air-conditioning systems.

Where the bidder is not the manufacturer,

current authorization / dealership / project Original OEM authorization letter Specific

OEM authorization

authorization from the offered OEM shall for this Bid..

be submitted where applicable.

Experience of satisfactorily completed

similar HVAC works during the prescribed

Work orders + completion/performance

Similar work experience preceding period. University to insert

applicable minimum value/number criteria

before publication.

Bidder/OEM shall have reasonable

service capability in Gujarat and shall

Service support Service support declaration

identify the nearest service facility and

escalation contacts.

CA Certified Turnover Document of last 3 CA certificate / audited statements /

Financial capacity Years + 5 Lacs/ solvency criteria to be solvency certificate issued on or after 1st

submitted. April

Bidder shall declare that it is not

debarred/blacklisted by

Blacklisting declaration Government/University/PSU as on bid Signed declaration

submission date, except disclosures

specifically stated.

Mandatory site inspection by bidder's

Site visit University-issued Site Visit Certificate

authorized representative.

5. MANDATORY SITE VISIT

Every bidder shall mandatorily inspect the auditorium before submission of bid. The bidder shall examine the actual

site conditions and satisfy itself regarding all matters that may influence system design, execution, cost, safety,

aesthetics, maintenance access and performance.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

 Auditorium dimensions, construction, ceiling height and false-ceiling availability.

 Seating capacity, expected occupancy, lighting/equipment loads and usage pattern.

 Doors, windows, glazing, roof/wall exposure and other heat-gain sources.

 Existing Hi-Wall Split AC installation and dismantling requirements.

 Indoor/outdoor unit locations and service access.

 Feasibility and routing of ducts, refrigerant piping, drain piping and electrical cables.

 Availability/location of University's three-phase supply point.

 Structural/support requirements, vibration isolation and outdoor-unit mounting.

 Fresh-air / ventilation needs and available routing.

 Acoustic constraints appropriate to lectures, presentations and auditorium functions.

 Aesthetic impact of visible equipment/services and making-good requirements.

Mandatory condition: A Site Visit Certificate issued/endorsed by the University shall be uploaded with the Technical

Bid. A bid without the mandatory certificate shall be liable to rejection as non-responsive.

No claim for extra payment arising solely from failure to appreciate visible/ascertainable site conditions shall

ordinarily be entertained.

6. TECHNICAL SCOPE OF WORK

Work Component Minimum Scope

Safe dismantling/removal of existing Hi-Wall Split AC units,

associated piping/wiring/supports as instructed. Removed

equipment shall remain University property and be handed over

at the designated location unless stated otherwise.

Site measurements, heat-load calculations, equipment

selection, system schematic, layout drawings, air-distribution

Engineering & design

design, piping/drain/electrical design and execution

Supply and installation of all indoor units, outdoor units,

compressors, controls, thermostats, refrigerant piping,

insulation, valves, fittings, supports, vibration isolators and

Complete ductwork, insulation, diffusers, grilles, dampers,

Ducting / air distribution flexible connections and supports wherever applicable;

designed for uniform distribution and low objectionable noise.

Appropriate provision for fresh air/ventilation where technically

required, clearly described and included in the offered design.

Complete insulated drain piping with suitable slope, traps /

Condensate drainage supports as necessary, termination and testing to avoid

leakage, sweating or overflow.

All downstream electrical works from University's designated

three-phase supply point, including panel/DB,

Electrical works MCCB/MCB/isolators, cables, trays/conduits, control wiring,

earthing interconnections, glands, terminations and protection

Minor cutting, drilling, sleeves, openings, supports, sealing and

Civil / making good making-good directly associated with HVAC installation, unless

specifically excluded and accepted.

Leak/pressure testing, electrical safety checks, operational

Testing & commissioning tests, controls, airflow/temperature/current observations and

complete performance demonstration.

As-built drawings, manuals, datasheets, warranty papers,

Documentation & training commissioning report, service contacts and basic operator

7. DESIGN BASIS & PERMITTED HVAC SYSTEMS

This is a performance-based turnkey tender. The University is intentionally not prescribing a fixed tonnage. The

bidder shall determine the required capacity after site inspection and submit a technically justified engineered

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

7.1 Heat-Load Calculation

The bidder shall submit a heat-load calculation stating all material assumptions, including auditorium

dimensions/volume, design indoor and outdoor conditions, maximum occupancy, sensible/latent occupancy load,

lighting and equipment load, wall/roof/glass heat gain, infiltration, fresh air/ventilation, usage/diversity and design

margin. The calculated cooling load and proposed installed capacity shall be stated in TR and/or kW.

Note: Merely proposing higher tonnage shall not be considered evidence of a better design. Equipment selection

shall be justified against the calculated load, part-load operation, air distribution, efficiency and auditorium usage.

7.2 Permitted System Configurations

 VRF/VRV system with ducted indoor units.

 VRF/VRV system with cassette indoor units.

 Inverter ducted air-conditioning system.

 Fixed-speed ducted air-conditioning system.

 Cassette air-conditioning system.

 A technically justified combination of the above.

7.3 Preferred Makes

Preferred makes: Voltas / Daikin / LG / Panasonic / Toshiba / Carrier. The bidder shall clearly identify manufacturer,

exact model numbers, capacities and published technical data. Any alternative make, if allowed through tender

clarification/corrigendum, shall require prior acceptance under the tender process.

7.4 Alternative Design Options

A bidder may submit more than one technically viable option. Each option shall be a complete independent proposal

with separate drawings, capacity, equipment schedule, electrical load, efficiency/noise data, maintenance

implications and turnkey price. The University may evaluate the suitability of each option independently in

accordance with the tender evaluation procedure.

8. ELECTRICAL, AESTHETIC, ACOUSTIC & EXECUTION REQUIREMENTS

8.1 Electrical Boundary

University's scope: Provision of an appropriately rated three-phase supply at its designated electrical panel / point.

Contractor's scope: Everything downstream required for the offered HVAC installation, including appropriately

rated distribution/protection, cables, isolators, control wiring, cable management, terminations and interconnections.

Bidder shall state connected load, maximum current and recommended incomer rating.

 Minimize exposed piping, wiring and ductwork.

 Use suitable trunking/casing/finishing where services remain visible.

 Integrate indoor units, grilles and diffusers with auditorium architecture/false ceiling.

 Keep stage, projection, lighting, seating and circulation areas unobstructed.

 Provide neat outdoor-unit installation and accessible service clearances.

 Make good disturbed finishes arising from installation.

8.3 Acoustic Performance

The installation shall be suitable for auditorium use and shall not create objectionable noise or vibration interfering

with speeches, lectures, presentations or functions. Equipment selection, air velocity, duct sizing, diffusers, vibration

isolation and unit location shall reflect this requirement. Published indoor-unit sound data shall be included in the

8.4 Execution Programme

The bidder shall submit a 30-day execution programme showing design finalization, approvals, procurement,

dismantling, installation, electrical work, testing and commissioning. The contractor shall coordinate work to minimize

disturbance to University activities.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

9. TECHNICAL BID SUBMISSION & EVALUATION

9.1 Mandatory Technical Bid Documents

Sr. Document / Requirement Bidder Check

Signed/stamped tender document and

1 Yes / No / N.A.

addenda/corrigenda, if any.

2 Site Visit Certificate. Yes / No / N.A.

Bidder profile and legal registration

3 Yes / No / N.A.

4 GST registration and PAN. Yes / No / N.A.

5 OEM authorization, where applicable. Yes / No / N.A.

Similar-work credentials with work orders

6 Yes / No / N.A.

and completion/performance certificates.

Heat-load calculation and design

7 Yes / No / N.A.

Proposed system description,

8 Yes / No / N.A.

make/model and capacity.

Equipment schedule and technical

9 Yes / No / N.A.

System schematic and equipment layout

10 Yes / No / N.A.

Ducting/piping/air-distribution layout as

11 Yes / No / N.A.

12 Fresh-air proposal, where applicable. Yes / No / N.A.

Electrical load statement and conceptual

13 Yes / No / N.A.

single-line diagram.

Published efficiency and acoustic/noise

14 Yes / No / N.A.

Execution methodology and 30-day

15 Yes / No / N.A.

Warranty, preventive maintenance and

16 Yes / No / N.A.

service support undertaking.

Nearest service facility and escalation

17 Yes / No / N.A.

contact details.

18 Performance Guarantee undertaking. Yes / No / N.A.

19 Deviation Statement. Yes / No / N.A.

20 Blacklisting/debarment declaration. Yes / No / N.A.

Technical Proposal Summary for each

21 Yes / No / N.A.

offered option.

Wherever required, all documents / Annexures are to be submitted on Bidder / OEM Letter Head and in Original.

Bids shall first be checked for mandatory responsiveness and eligibility. Technically responsive proposals shall then

be examined for design adequacy and suitability. Financial bids shall be considered only in accordance with the

applicable e-procurement procedure for technically acceptable proposals.

 Correctness and adequacy of heat-load calculation and design assumptions.

 Suitability of installed capacity and equipment configuration.

 Air distribution and comfort across occupied areas.

 Energy efficiency and part-load performance.

 Acoustic suitability for auditorium use.

 Electrical load and protection arrangement.

 Aesthetics and integration with the auditorium.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

 Maintainability, accessibility and reliability.

 Quality of equipment and manufacturer's support.

 Service infrastructure and warranty/SLA commitments.

 Execution methodology and ability to complete within 30 days.

 Commercial reasonableness of the technically acceptable offer.

The University may invite technically responsive/shortlisted bidders for a technical presentation or clarification.

Subject to applicable procurement rules, a subsequent round of negotiation/revised commercial offer and technical

discussion may be conducted through the prescribed process. A technically non-responsive design shall not become

acceptable merely because its price is lower.

10. PERFORMANCE GUARANTEE, WARRANTY, SERVICE LEVELS & PENALTIES

10.1 Performance Security

The successful bidder shall furnish Performance Security / Performance Bank Guarantee of 5% of the accepted

contract value, or such amount and validity as prescribed under applicable University/Government rules, within the

stipulated period.

10.2 System Performance Guarantee

The successful bidder shall guarantee that the system, when operated under the stated design conditions, will

deliver the capacity and performance committed in its Technical Bid. If performance is deficient because of design,

selection or installation attributable to the contractor, all corrective modifications/replacements necessary to achieve

committed performance shall be carried out without additional cost to the University.

10.3 Comprehensive Guarantee & Preventive Maintenance

The complete installation shall carry a minimum comprehensive guarantee of 24 months from successful

commissioning and written acceptance. During this period the contractor shall provide periodic inspection and

preventive maintenance, including at least quarterly visits, and all breakdown service required to maintain the system

in satisfactory operation, subject to exclusions expressly stated and accepted in the contract.

10.4 Breakdown SLA

Service Requirement Minimum Commitment

Complaint acknowledgement / attendance Within 24 hours of complaint logging.

Normal breakdown To be rectified within 24 hours as far as reasonably practicable.

Where restoration within 24 hours is not possible, written

diagnosis shall be provided and restoration completed within

maximum 72 hours, except accepted force majeure /

circumstances beyond contractor control.

Root-cause analysis and permanent corrective action shall be

Repeated failure

10.5 Service Delay Penalty

Subject to approval by the competent authority and applicable rules, failure to comply with the breakdown-service

obligations may attract a penalty of ₹1,000 per day or part thereof per unresolved complaint beyond the stipulated

resolution period, subject to an aggregate ceiling of 5% of the contract value during the warranty period. Continued

failure may permit the University, after due notice and contractual procedure, to arrange rectification through another

agency at the contractor's risk and cost.

10.6 Delay in Completion

For delay beyond any logically acceptable reasons the stipulated 30-day completion period attributable to the

contractor, liquidated damages shall apply.

11. TESTING, COMMISSIONING, HANDOVER & TRAINING

 Refrigerant pressure/leak testing and vacuuming as applicable.

 Electrical insulation, protection, earthing and safety checks.

 Drainage test and verification against leakage/sweating/overflow.

 Operational test of each indoor and outdoor unit.

 Controller/thermostat/interlock checks.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

 Airflow and temperature observations at representative locations.

 Current/load measurements under operating condition.

 Noise/vibration observation and corrective balancing where required.

 Overall performance demonstration to University's representatives.

 Submission of signed commissioning report with relevant readings.

 As-built drawings, equipment schedules, O&M manuals, datasheets and warranty documents.

 Basic operator training covering controls, routine checks, filter maintenance and complaint escalation.

Final acceptance shall occur only after satisfactory commissioning, submission of required documents and

rectification of identified deficiencies.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

PART D - TECHNICAL BID FORMS & ANNEXURES

ANNEXURE A - BIDDER INFORMATION FORM

Particular Bidder's Details

Legal Name of Bidder

Registered Address

Constitution (Company/Partnership/Proprietorship/etc.)

Year of Establishment

Offered OEM / Make(s)

Nearest Service Centre

Service Centre Address / Contact

Name of Bidder / Firm:

Authorized Signatory:

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE B - SITE VISIT CERTIFICATE

This is to certify that Mr./Ms. __________________________________________, authorized representative of M/s

__________________________________________, visited the Auditorium, P.G. Department of Chemistry, Sardar

Patel University on __________________ and inspected the site in connection with the tender for Design, Supply,

Installation, Testing and Commissioning of the Air-Conditioning System.

The representative was afforded reasonable opportunity to inspect the auditorium, existing AC installation, proposed

equipment locations, available electrical supply point, access constraints and other relevant visible site conditions.

For Sardar Patel University For the Bidder

Designation: Designation:

Signature: Signature:

Date & Seal: Date & Seal:

ANNEXURE C - SIMILAR WORK EXPERIENCE

Client / Work System / Completion Certificate

Sr. Order Value (₹)

Organization Description Capacity Date Attached

Attach copies of relevant work orders and satisfactory completion/performance certificates.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE D - TECHNICAL PROPOSAL SUMMARY (SEPARATE FORM FOR EACH OPTION)

Parameter Bidder's Offer

Option No. / Title

Manufacturer / Make

Calculated Heat Load (TR/kW)

Proposed Total Installed Capacity (TR/kW)

Number & Capacity of Indoor Units

Number & Capacity of Outdoor Units

Compressor / Inverter Technology

Total Connected Load (kW)

Maximum Current (A)

Recommended Incomer Rating

Fresh-Air Provision

Published Indoor Noise Data

Efficiency / ISEER / CSPF / EER as applicable

Estimated Number of Independently Controllable Zones

Preventive Maintenance Visits

Nearest Service Centre

Completion Period

Key Design / Maintenance Advantages

Mandatory attachments for this option: heat-load calculation, equipment schedule, OEM datasheets, layout/system

drawing, piping/ducting concept, electrical load statement, and relevant acoustic/efficiency data.

Name of Bidder / Firm:

Authorized Signatory:

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE E - HEAT-LOAD & DESIGN BASIS SCHEDULE

Design Item Value / Assumption Calculation / Reference

Auditorium floor dimensions / area

Ceiling height / conditioned volume

Maximum design occupancy

Indoor design temperature / RH

Outdoor design temperature / RH

People sensible load

People latent load

Equipment / AV load

Glass / solar heat gain

Infiltration load

Fresh-air quantity and load

Other identified loads

Calculated total load

Design / safety margin

Selected installed capacity

Basis for zoning / number of indoor

ANNEXURE F - TECHNICAL COMPLIANCE STATEMENT

Sr. Requirement Complied (Yes/No) Remarks / Reference

1 Mandatory site visit completed

Heat-load calculation

Proposed capacity technically

Preferred/approved make

Complete HVAC equipment

All downstream electrical

7 Drainage included

Ducting / piping / insulation

Fresh-air arrangement

10 Controls included

11 Acoustic suitability addressed

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

Sr. Requirement Complied (Yes/No) Remarks / Reference

Aesthetic installation

13 30-day completion accepted

24-month comprehensive

guarantee accepted

Quarterly preventive

maintenance accepted

24-hour service attendance

72-hour major-failure

restoration accepted

Performance guarantee

As-built/O&M documentation

20 Training accepted

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE G - DEVIATION STATEMENT

Every deviation from the tender shall be listed below. If this form is blank or marked NIL, the bidder shall be deemed

to have accepted all applicable tender requirements.

Clause No. Tender Requirement Deviation Offered Reason / Impact

Name of Bidder / Firm:

Authorized Signatory:

ANNEXURE H - PERFORMANCE, WARRANTY & SERVICE UNDERTAKING

1. We guarantee that the offered system is based on our site study and design calculations and is adequate for the

stated auditorium application under the design conditions submitted by us.

2. We accept responsibility for correction, at no additional cost to the University, of deficiencies attributable to our

design, selection or installation where the committed performance is not achieved.

3. We accept a minimum 24-month comprehensive guarantee from successful commissioning and written

4. We shall provide at least quarterly preventive-maintenance visits during the guarantee period and maintain service

5. We accept complaint attendance within 24 hours and the stipulated major-failure restoration requirement.

6. We confirm availability of trained service support and genuine spares for the offered system.

7. We accept the service penalty / risk-and-cost provisions as finally incorporated in the tender/contract.

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE I - DECLARATION REGARDING DEBARMENT / BLACKLISTING

We hereby declare that our firm/company is not debarred or blacklisted from participation in procurement by any

Government Department / Government undertaking / University / public authority as on the date of submission of this

bid, except as specifically disclosed below:

Disclosure, if any:

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

ANNEXURE J - BIDDER'S FINAL DECLARATION

1. We have read and understood the complete tender document, amendments/corrigenda and applicable conditions.

2. We have visited the site and assessed the conditions relevant to design and execution.

3. Our heat-load calculation, system design and equipment selection are technically adequate for the offered

4. Our Financial Bid covers a complete turnkey installation and all items reasonably necessary for satisfactory

5. We shall complete the work within the stipulated period, subject to contractual provisions.

6. We accept the warranty, preventive maintenance, breakdown SLA and performance obligations.

7. We shall submit required drawings, documentation, commissioning records and training.

8. All information and documents submitted by us are true and correct to the best of our knowledge.

Name of Bidder / Firm:

Authorized Signatory:

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

IMPORTANT: This section is to be submitted only as the Financial/Price Bid in the manner prescribed on N-Procure.

No price shall be disclosed in the Technical Bid.

PRICE BID - OPTION __

Particular Bidder's Offer

Total Installed Capacity ________ TR / ________ kW

Completion Period 30 calendar days / ________

Warranty 24 months

DETAILED BOQ / PRICE BREAK-UP

Sr. Description Qty. Unit Remarks

Main HVAC outdoor /

condensing equipment

Controllers / thermostats /

centralized controls

Ducting, insulation, diffusers,

grilles, dampers & accessories

Refrigerant copper piping,

insulation, fittings & refrigerant

Condensate drain piping and

Fresh-air system / components,

where applicable

Electrical distribution panel /

MCCB/MCB/isolators/protection

Power cables, control cables,

9 trays/conduits, glands &

10 Earthing interconnections

Supports, frames, vibration

isolators and fabrication

Dismantling/removal of existing

Hi-Wall Split AC system

Minor civil work, openings,

sealing and making good

Transportation,

14 loading/unloading, lifting and

Installation labour, supervision,

tools & tackles

16 Testing and commissioning

As-built drawings, O&M

manuals and training

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

Sr. Description Qty. Unit Remarks

Two-year comprehensive

18 guarantee & preventive

Any other item necessary for

19 complete turnkey installation

Sub-Total before GST ₹

GST @ applicable rate ₹

TOTAL TURNKEY PRICE INCLUDING GST ₹

Amount in words: Rupees

Price inclusions: The quoted amount shall include design, engineering, equipment, materials, transportation,

unloading, dismantling, installation, ducting/piping/insulation/drainage, all downstream electrical works,

supports/fabrication, controls, minor making-good, testing, commissioning, labour, tools/tackles, statutory

taxes/duties, GST, documentation, training and two years of comprehensive guarantee/preventive maintenance.

Turnkey completeness: No additional payment shall ordinarily be admissible for an item reasonably necessary to

make the offered system complete and operational merely because it was omitted from the bidder's detailed break-

Name of Bidder / Firm:

Authorized Signatory:

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry

SARDAR PATEL UNIVERSITY, HVAC TENDER (Chemistry Audi)

SIGNATURE & STAMP PAGE

We confirm that this tender submission, including all schedules, annexures, drawings, calculations and commercial

schedules submitted by us, forms part of our bid and is binding upon us subject to the tender conditions.

Air-Conditioning System for Auditorium, P.G. Department of

Authorized Signatory

END OF TENDER DOCUMENT

Tender: Auditorium Air-Conditioning System - P.G. Department of Chemistry