Tender for PROVIDING 1 & 3 PHASE METER REPLACEMENT,NEW CONNECTION,RECTIFICATION & OTHER MISCELLANEOUS WORK IN PALITANA RURAL SDN Under Palitana Division.

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the

successful bidder

5 SECTION IV : TERMS & CONDITIONS REGARDING

INDUSTRIAL LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

8 SECTION VII : Annexures I to XI, BG Formats

for EMD and, SD, Agreement and Indemnity

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

11 SECTION X Drawings

Sign & Stamp of the Bidder

GENERAL INFORMATION FOR BIDDERS

 The "PGVCL" shall mean the Executive Engineer PALITANA Division, PASCHIM

GUJARAT VIJ COMPANY LTD., having its corporate office at Nanamava Main

Road, Laxminagar, Rajkot. With expression shall unless repugnant to the context

include its permitted assigns or successor / authorized representatives.

 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has

been accepted by the PGVCL for award of the contract and shall include his

authorized representatives.

 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act

as Engineer-in-Charge to supervise the work – for the purpose of the contract.

 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

 The "Contract" shall mean the agreement to be entered into by the PGVCL with

the contractor and shall include the commercial technical and general conditions,

schedules, drawings and any other conditions specifically agreed between the

parties forming a part of the contract.

 The "EMD" shall mean Earnest Money Deposit.

 The "Contract Value" shall mean the total amount indicated in the contract

 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the quantities

indicated in the tender.

 The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect.

 The "Work" shall mean activities to carry out for the entire scope of this Tender.

 “Inspector” shall mean the any person nominated by PGVCL from time to time to

inspect the works under the contract and/or duly authorized representative of the

PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL

notifying the contractor that his bid has been accepted.

 “Date of Contract” Shall mean the date on which Letter of award has been

 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

 “A Week” shall men the continuous period of seven days.

 HT means High Tension

Sign & Stamp of the Bidder

 LT means Low Tension,

 U/G means Under Ground

 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

 Testing: - After completion of work execution required Tests are to be taken in

presence of Engineer in Charge whenever required.

 Definition of “Similar work” for overhead network: Erection of overhead

electric Network up to voltage level 22 KV

 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.

2.2. and having experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work, along with satisfactory work completion

certificate regarding execution of work, including work order outward number along

with its value, from order issuing authority, for last 3 (three Years) _ ending last day

of month previous to the one in which tenders are invited., of any DISCOM of GUVNL

or any Govt. / Private DISCOM of any state of India. The work executed through

open/ advertised tender shall only be considered for experience of work. The work

done through limited tender shall not be considered for experience.

These bidders will be considered as an experience bidder.

Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.

2.2. and not possessing any experience of erection & maintenance of overhead

HT/LT lines, Transformers, underground cable work can also participate in tender for

erection & maintenance of overhead HT/LT lines, Transformers, underground cable

These bidders will be considered as an NEW bidder.

Following documents are mandatory for the Bidders.

 Vendor Registration Certificate

 Work Completion certificate (by Order Issuing Authority only) with copies of Work

Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Sign & Stamp of the Bidder

Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

3. INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

 Bidders willing to participate in tender will have to get themselves registered on

website www.nprocure.com

 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information Technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a

division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

 Download tender Documents from PGVCL web site up to date shown in the

tender document.

 For details regarding digital certificate and related training the below mentioned

address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower,

Bodakdev, Ahmedabad

[email protected]

 Bidders who already possess valid Digital certificate need not procure a new

digital certificate.

 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1. After

tender submission date and time, bidder cannot edit their offer submitted in any

case. No written or online request in this regard shall be granted.

 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website www.nprocure.com before the validity period mentioned in

tender details Table no1.

 Offers submitted without digitally signed will not be accepted.

 Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

 All interested parties are requested to understand this Tender Document in detail

in order to comply with PGVCL’s requirements including but not limited to the

Tender fees, EMD and deadlines, selection criteria, selection methodology, scope

Sign & Stamp of the Bidder

of work, and minimum technical standards.

 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way

affect the Work or the cost thereof. If any Bidder finds discrepancies or omissions

in the specifications and documents or is in doubt as to the true meaning of any

part, he shall at once request in writing in advance before filling in the tender,

within the time limit as per Table no 1, for an interpretation / clarification by the

PGVCL PALITANA Division office. Then The PGVCL PALITANA Division office

will issue interpretation and clarifications as he may think fit of such interpretations

and clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form a

part of the specifications and documents, and accompany the bidder's proposal.

In case of difference of opinion about interpretation of specification etc. the

decision of Executive Engineer PALITANA Division will be final and shall be

binding to the contractor.

 Verbal clarifications and information given by the PGVCL or his employee(s) or

his representative(s) shall not in any way be binding on the PGVCL.

 All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without

misleading PGVCL to be considered for participation in this Project.

 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / offline

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable)

 Existing rate of GST will be levied on following tender fees as per GST Rules

in force during this Tender Period.

 The Tender fees is payable, as per following Table, between the dates mentioned

in Table no 1 by cash & DD if total amount of Tender fees plus applicable GST is

in Table no 1 by cash & DD if total amount of Tender fees plus applicable GST is

less than Rs 10,000/- or only by Demand Draft (DD), if the said amount is more

than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company Limited payable

at PALITANA on any Nationalized /Scheduled banks

Sign & Stamp of the Bidder

Tender Fees in Present rate of

Sr.No Tender Amount

Above Rs 5,00,000/-

Above Rs 10,00,000/-

Above Rs 25,00,000/-

 The tender fees once paid for tender document will not be refunded under

any circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

 The EMD payable, between the dates mentioned in Table no 1, by cash if total

amount of EMD is less than Rs 10,000/- or by Demand Draft (DD), if the said

amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company

Limited payable at PALITANA on any Nationalized /Scheduled banks or by Bank

guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. The EMD Amount is 1% of the Tender

Estimated Cost.

 The money receipts of payment of Tender fees and EMD or DD for tender fees &

EMD should be submitted in sealed cover & This cover shall be clearly marked

“Tender fees & EMD Cover for Tender no. (See Page No.02)”. Along with the

name and stamp of bidder.

 The EMD of all unsuccessful bidders except that of the successful bidder will be

returned after the award of the contract.

 EMD of the successful bidder to whom a contract is awarded will be returned after

the said bidder pays the security deposit and signs the contract agreement.

 If the successful bidder fails to submit a Security Deposit within 15 days from the

date of LOA of the contract or fails to sign the contract agreement, then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority.

 No interest will be payable by the PGVCL on the above Deposit.

 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for

Sign & Stamp of the Bidder

Small and Micro Scale Industries.

 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with

NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible

for exemption from payment of EMD on submission of attested copies of their SSI

(SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog Adhar

Certificate/Memorandum in EMD Cover. The Certificates should indicate the

manufacture/service/works of items/work offered. This benefit of exemption will

not be admissible if they take part in the tender indirectly either through their

dealers, agents, distributors or other intermediates.

 Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

7. In case of On Line Tenders

 Technical & Commercial Bid cover:

 Following documents are mandatory and to be in submitted through sealed

cover. This cover should be clearly marked “Technical & Commercial

Bid Cover for Tender no. (See page No.2)” along with the name and

stamp of bidder

1. Attested Copy of successful work Completion certificate, as

mentioned on page no 3 point no 2.11 of this document.

2. Attested copy of Memorandum of Association or partnership deed.

3. Attested copy of document showing P.F. Number obtained by

4. Attested copy of power of attorney if any for signing the bid documents.

5. Attested copy of latest solvency certificate issued by Nationalized

or scheduled bank.

6. Attested Copy of registration Number under Shop and Estt. Act (If

as case may be applicable)

7. Copy of PF Code Number allotted by concerned PF Authority

8. Copy of Labour License (If as case may be applicable)

9. Copy of Registration under ESIC (If as case may be applicable)

10. All Annexures of this tender documents, duly signed by the bidder

in chronological order only

11. Certificate – A

12. Copy of Tender Document duly signed and stamped on each page.

13. Type test certificates for Cable Box, straight through Joints (In Case

of UG Work Involved).

Sign & Stamp of the Bidder

14. The contractor shall have a separate provident fund code of RPFC

and the Contractor who do not possess separate P.F. Code shall

not be considered for acceptance of tender.

15. Contractor has to submit such certificate showing separate P.F.

Code along with tender.

16. List of available safety gadgets, as per annexure XI, with the bidder.

17. Copy of documents mentioned in sr. no 2.2 of this tender.

 Commercial / Price Bid:

 The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as

well as in words. The bidder should specify whether the quoted rates are

with or without prevailing taxes, if applicable, in force at that time, the bidder

must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any

total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at

liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item

wise rate will be considering for the lowest party.

 Further bidders, for “On line tenders”, are requested to submit price bid

on-line only and not to submit the price bid in physical form. This is mandatory.

If price bid is submitted in physical form, same will not be opened and only

on-line submitted price bid will be considered for evaluation. In On Line Price

Bid, GST is to be mentioned in separate row/Column.

 PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

8. In case of Off Line Tenders

 Technical Bid cover

 All the documents as specified in Section I sr no. 7.1 are mandatory and

to be in submitted through sealed cover. This cover should be clearly

marked “Technical Bid Cover for Tender no. (See Page No.2)” along

with the name and stamp of bidder

 Commercial / Price Bid cover:

 All the documents as per Section 1 sr no 8.22 & 8.23 are mandatory

and should be submitted in sealed cover. This cover shall be clearly

marked “Commercial Bid Cover for Tender no. (see Page No.2)” along

with the name and stamp of bidder

Sign & Stamp of the Bidder

 The bidder must clearly quote their rates in Schedule – B, attached with

this tender, in percentage above than, below than or equal to, the tender

rate in figure as well as in words. The bidder should specify whether the

quoted rates are with or without prevailing taxes, if applicable, in force at

that time, the bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure,

accordingly and the total amount should be clearly written in words & figure,

in case of any discrepancy whatever written in words shall prevail.

Company shall at liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item

wise rate will be considering for the lowest party.

 No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this Tender

shall be final and binding to all the bidders. Any ignorance for this shall

not relieve the contractor from their contractual liability arising as per

Tender documents.

 The works referred herein shall cover the entire scope of the Tender.

 The issuance of bid document would not mean that the bidder has

qualified for the bidding. Hence bidders should ensure themselves of

their credentials before submitting their offer.

 Executive Engineer, PGVCL, PALITANA Division reserves the right to

spread the order if required.

 Does not anticipate change in the PGVCL ownership during the

proposed period of work.

9. AMENDMENT TENDER

 At any time prior to the deadline for submission of bids, as mentioned in

Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender, PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or otherwise.

 Such amendments, clarification etc. shall be binding on the bidders and

will be given due consideration by the bidders while they submit their bids

and invariably enclose such documents as a part of the bid.

10. SUBMISSION OF TENDERS

Sign & Stamp of the Bidder

 Follow all the instructions narrated this tender document for submission

and no any further communication in the matter will be entertained.

 The Bidders must ensure that all the Annexures are completely filled in their tenders and the

information called for is given in totality. A set of complete tender documents is required to be

submitted duly signed and stamped by authority competent to sign on behalf of bidder on each

page as a token of unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be considered for

forming part of the contract documents.

 For “On Line Tenders”

Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

No Physical Submission is Allow, Only Scan documents with sign

and stamp is to be upload online.

 Executive Engineer,

 PASCHIM GUJARAT VIJ COMPANY LTD., PALITANA Division,

Address: Old Power House Compound, hawamahal road, PALITANA.

 Price bids to be submitted ON LINE only before time limit specified in

“Tender Details” Table no1 of this document.

 For “Off Line Tenders”

REJECTION OF TENDER:

 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost thereof.

The bidder should sign on each page of tender documents, as mentioned in

Section 1-point no. 2.15, failure to furnish the required information or

submission of tender not as per the specification will be at the Bidders risk

may result in rejection.

 The offer is liable summarily rejected if it contains.

1) Deviation/Addition/Alternations/Omissions in bidding schedules.

2) Deviation and contradictions to the terms and conditions specified in this

 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under

criminal investigation for any kind of fraud for public and theft of material

Sign & Stamp of the Bidder

or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly

 Bids submitted after the time and date fixed for the receipt of bids as set out in

the Table no1, shall be rejected.

 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the same shall

be liable for rejection at the discretion of PGVCL.

 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic unless

same are signed with Bidder's Stamp/Seal as mentioned in Section 1-point no.

2.15. Conditional bids shall not be accepted.

11. LANGUAGE OF THE TENDER

 All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to

comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

12. SIGNATURE OF BIDDER

 The bid must contain the name, residence, address and place of business

of the person or persons making the bid and must be signed and sealed

by the bidder with his usual signature. The name of all persons signing

should also be typed or printed below the signature.

 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'or other designation without disclosing his principal will be

 Satisfactory evidence of authority of the person signing on behalf of the Bidder

shall be furnished with the bid.

 The Bidder's name stated on the tender shall be exact legal name of the firm.

 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

 The bidder should sign, as described above, on each page of tender documents

& then they have to submit this tender documents.

Sign & Stamp of the Bidder

13. PRICE BASIS CURRENCY AND PAYMENTS

 Bidder shall indicate bid prices in Indian Rupees only.

14. EFFECT AND VALIDITY OF TENDER

 The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

15. EVALUATION AND COMPARISION OF TENDERS

 Generally, the qualifying price bids, bid price shall mean the bid price quoted by

each bidder in his bid for the complete scope of works including all duties and

Taxes, will be evaluated by the PGVCL to ascertain the best and lowest evaluated

bid in the interest of the PGVCL, for the complete works covered under these

specifications and documents.

16. ARITHMETICAL ERRORS

 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price which is

obtained by multiplying the unit price and quantity, or between sub- total and the

total price, the unit or sub-total price shall prevail, and the total price shall be

corrected. In case of discrepancy between sub-total price obtained by adding

various prices in the schedule and the sub-total price indicated for that particular

schedule, the sub-total obtained by addition of various arithmetically corrected

prices would be considered for evaluation.

 However, the PGVCL shall be entitled to award the contract at the lowest of the

prices arrived at from various schedules, identified for that purposes, in the bid

proposal sheets.

 If the bidder does not accept the correction of the errors as above, his bid will be

17. AWARD OF CONTRACT

 Notification of award of contract will be made in writing to the successful bidder

 The contract will be awarded to the best qualified and responsive bidder offering

the lowest evaluated bid in conformity with requirements of these specifications

and documents and PGVCL shall be the sole judge in this regard and subject to

the provisions of these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A responsive bid is one which

accepts all terms and conditions of these specifications and documents without

any modifications.

 PGVCL Reserves the right to award separate contract to two or more parties in

line with the terms and conditions specified in the specification.

Sign & Stamp of the Bidder

18. ADDITIONAL DOCUMENTS:

 At the time of evaluation of tender PGVCL PALITANA Division office may ask

bidder to submit required documents other than mentioned in section I Point no

2.2, if required.

19. COMPLETION PERIOD

 The contractual period for execution of the work stated in Schedule – B of

this Tender consist 365 Days. The commencement date of Order shall be

Date of issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of

16 Nos of Labours Insured in this policy

labours in the name of bidder

17 Solvency Certificate No.

Sign & Stamp of the Bidder

18 Adhar Card No.(Optional)

 It is certified that the information provided above is true to the best of my knowledge

and belief. If any information found to be concealed, suppressed or incorrect at later

date, our tender shall be liable to rejected and our company debarred from executing

any business with PGVCL.

SECTION II Schedule A:

1. For Underground Cable

 Bidder has to take care Before initiating any type of digging activity, prior

intimation through “call before u Dig” (CBuD) app is mandatory.

 Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable

joints are to be done as per requirement only and length of cable must be utilized

 Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

 The trench excavation and filling–in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably

secured against risk of injury and shall be carried out to the satisfaction of the

authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the

 When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall not

be started until engineer in-charge approves the trench.

 All the related material for laying the cable in trench i.e. Half round RCC Pipes

having _both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter,

1000 mm long and well cured and good quality; Sand from river bed, HDPE Pipes,

GI Pipes and sundries material if any (As per Schedule B) are to be supplied by

Bidder at his own Cost. All such material must be approved from concerned

Engineer-in-charge before utilization and it must be ISI marked where ever

 Cable laying work must be executed as per prescribed in Schedule B. sand filling

in Trench must be done as mentioned in Schedule B. Megger test of Cable must

be taken in presence of Engineer-in-charge before laying and Bidder has to

maintain separate Records duly signed by Engineer-in-Charge for each results.

After laying the Cable in trench it is to be covered with half round pipe of RCC as

prescribed in Schedule B and approved sample. Each Half round Pipe must be

marked with “PGVCL” with solid Red Colour on Top.

Sign & Stamp of the Bidder

 Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay

Cable in the stretch on small pulleys kept in the Trench so that it can be prevented

from any scratches on Cable. Drum must be fixed on Drum Machine while

stretching and to be kept on one end of Trench for smooth laying.

 After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or any

other debris are to be utilized in filling of Trench. The contractor shall dispose of

surplus material at his own cost.

 A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall

also be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS

WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be

placed at about 300 mm To 450 mm depth from ground level along the route of

 Trench route is to be made as per instructions of concerned Engineer-in- Charge

and then laying of cable in this trench accordingly.

 Cable Laying with Mechanical Boring across the Road without disturbing the

asphalt is to be done instructions of concerned Engineer-in-Charge with prior

approval and work is to be executed as per Specifications in Schedule B only.

 For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type

test certificate not older than Seven years and as per relevant IS 13573:2011 with

latest amendment if any along with sample before installation of cable kit at

concern Division office. GTP is to be submitted with Technical Bid.

 If any Hard Rock area is encountered during the digging of Trench, Bidder must

have all the modernized equipment i.e. Erath Cracker JCB etc. to execute the

required Trench. Such area must be certified by a formation of Committee at

Division Level headed by Executive Engineer and to be executed in presence of

Engineer-in Charge.

 IS 1255-1983 is to be followed for the depth of trench in such area.

 Route Markers are to be installed at every 100 Meters length as per specifications

in Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

 The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above

specified distance.

 Empty Drums are to be credited at PGVCL respective stores at Bidders cost and

Risk after successful completion and Execution of work. Otherwise Recovery will

be proposed as per Section V Clause No.

 After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing

Sign & Stamp of the Bidder

must be carried out with help of Voltage Surge Testing Kit as per IE Act by

applying 22 KV for continuous Five Minutes and Cable must hold the satisfactory

Results. Bidder must have such testing facility. Following Pre commissioned

Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and

before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of

10 KV DC for one minute between each phase to phase & phase to

d) Test for 5 min. with system voltage applied between the conductor

and the screen.

e) Continuity & Phase confirmation

 During the Execution if any deficit found in allotted material OR in case of any

theft of PGVCL allotted material, then PGVCL will recover the cost of such

material from Bidder as per the prevailing Market Rates.

 No any Advance Payment will be made after issuing of Order.

 PGVCL will be not responsible and liable for the material supplied by the Bidder.

 During Execution of work for Trench and Cable Laying authorized representative

of Bidder who is in knowledge of Engineer-in-Charge must remain present.

 Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

 PGVCL reserves the right to change/modify/alter/addition in condition in case of

any dispute and holds the power to decide the final verdict.

 GST as per prevailing rates are applicable to Bidder for this work.

 In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

 Necessary shutdown for connection/jumper of UG cable with existing network will

be provided as per availability or convenience of the PGVCL which shall be

acceptable to the contractor & contractor shall try to complete the work in

 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at

Contractor’s cost.

 Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

 and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2. For Overhead Line

Sign & Stamp of the Bidder

 Bidder has to maintain the records of allotted Conductor Drum with actual

Conductor length. Conductor length must be measured before Stringing.

 E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

 Earthing of Poles and Transformers must be as per Drawings and RE Standards.

The Coal and Salt composition must be followed as per rules. The Earth Pit must

be kept at a distance mentioned in Standard form the Pole. Earth Pit must be as

 Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge.

 Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

 Delta Type Three Earthing are compulsory for each Transformer Centre.

 All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

 Wherever required, guarding as per standard must be done.

 Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision

officers has to submit the proposal to the division office with all justification before

commencement of work. Committee of Executive Engineer, DE Tech of Division

office has to verify the submitted proposal and decide whether concreting is

required or not. After the approval of committee work of concreting should be

process as per specification attached herewith.

 Bidder must have records of each work carried out with every material inventory

and account thereof issued to him.

 Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

 All the fabricated material and Girder Poles must be painted with Coats of Silver

Oxide and without this work, work completion will not be accepted.

 Pole Numbering must be completed within week time as per Engineer-in- Charge

 Bidder must have proper pole accounting for the work carried out by him. He must

have the location details from where the poles are lifted and where these poles

are utilized for each work. A separate Register is to be maintained by him and

details are required to be submitted with Inventory and Sketch submission.

 Necessary shutdown for connection/jumper of newly erected line with existing

network will be provided as per availability or convenience of the PGVCL which

shall be acceptable to the contractor & contractor shall try to complete the work

in minimum time.

 Successful Bidder must have ensured for that the safety Gadgets are issued to

his Labour, by him, and required regulations of Safety will be followed while

carrying out the line erection work.

Sign & Stamp of the Bidder

 The Work for the erection of of Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached Specifications

 The material which is dismantled from site during the execution of work must be

credited to respective Divisional stores immediately after completion of work with

complete inventory and measurement details and length to weigh conversion

 Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will

be initiated against the Contractor

 In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the

successful Bidders indicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders

will be required to deposit the requisite security deposit within 15 days from

issuance of LOI / LOA.

2. Security Deposit:

 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be payable

by Demand Draft (DD) or Bank Guarantee (BG) from Nationalized /

Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated

01.04.15 will be acceptable. DD should be drawn on any Nationalized

/Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable

at PALITANA or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only.

Cheque will not be acceptable

 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOI / LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOI/ LOA.

 In case, if the Bank Guarantee is furnished / submitted, it should have a

Clear one-time validity till the completion of awarded work of this

 Bank Guarantee for interim period will not be allowed. Security Deposit

shall be suitably extended time to time as per requirement.

Sign & Stamp of the Bidder

 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

 No interest will be paid on the Security Deposit.

 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA /LOI for the additional order

 In the event of failure to carry out work offered by successful Bidders and

as accepted by them while receiving the order within given time period, will

lead to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at

least TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

 Security deposit will be returned on after completion of awarded work.

 If the successful Bidders fails to pay security deposit within given

time limit then the letter of intent will stand cancelled. EMD amount

will be forfeited in favour of PGVCL without any notice or and action

for “Stop deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

 The successful Bidders will have to sign an agreement, within 15 days from

the receipt of LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules

in the prescribed form of the P.G.V.C.L. attached with this Tender. The cost

Rs.100.00 of the Stamp Paper will have to be borne by the successful

 For the Tendered work, other than turnkey work, entire material will be

issued by PGVCL. Any other related material required to carry out work

mentioned in Schedule A is to be brought by Bidder. No any extra cost will

be paid towards such material.

 Successful Bidder has to follow all the rules and Regulations of Work

Safety. Required tools and Tackles for Safety are to be arranged by Bidder

 Bidder is responsible to any type theft/damages of Company’s material and

also responsible to any type damages to any property and any kind

fatal/non- fatal accidents to anybody during the execution of work.

Insurance of all workers is compulsory, who are involved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for

Sign & Stamp of the Bidder

damage charges paid such way. Copy of valid Labour Insurance Policy in

the name of bidder is to be submitted with Tender Documents.

 Rules and Regulations of PGVCL Works and Contracts Book are abided to

 Work must be completed in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST and other taxes

in force at that time will be levied on delayed portion of work.

 Agreement must be executed within 15 (Fifteen) Days from the date of

issue of LOA. Security Deposit (In form of DD/BG) and Insurance Policy is

also to be submitted with Agreement within this time limit i.e. 15 (Fifteen)

 Remaining material is to be credited at Respective Stores of PGVCL within

a month after completion of work.

 Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp

Paper and cost of stamp paper is to be borne by Bidder. Solvency

Certificate is to be submitted as per PGVCL rules and Tender Condition.

 Bidder is solely responsible for the material supplied by PGVCL.

 Coal and Salt are to be brought by Bidder at his own expenses, for earthing

work, and work to be done as per PGVCL rules and RE specification for

 Work is to be carried out in presence of PGVCL authorized representative

and to be duly certified also.

 No idle labour charges will be paid by the PGVCL in case such occasion of

idle labour arises, due to want of any materials or any other situations.

 PGVCL have full rights to accept or reject the offer received against the

 Bidder has to submit the Performance Certificates under whom the

similar kind of Tender work has been executed. Such Certificates

must not older than 3 Years from Date of submission of the Bid. Such

Certificate must be duly signed by Cadre Executive Engineers and

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER

RELATED MATTERS:

Sign & Stamp of the Bidder

1) COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the

laws in force in India, including any such laws passed or made or coming

into force during the period of the Contract.

2) Wages to be paid at the time of payment etc.by the contractor

 The successful bidder shall pay minimum prevailing rates per day, as may

be specified here after, or rates fixed under the Minimum Wages Act,

whichever is higher. The wages of every contract labour employed by him

under this contract shall be paid by him before the expiry of 7th day of the

month irrespective of which the wages are payable i.e. wages of a last month

have to be paid by him in the first week of the next month). The contractor

shall have to make wages to his workers through bank only. The agency

shall have to submit the copy of a letter given to the Bank advising for

crediting wages in individual account of the workmen along with photocopy

of the cheque showing total payment to be made to all such workmen whose

accounts are operated in that branch. (If there is more than one Branch, the

agency will have to submit separately for each branch.)

 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the

factory premises and the contractor shall keep himself present through the

 Persons below the age of 18 years shall not be deployed for the said work.

 No female worker shall be employed in the night shift between 07.00 p.m. to

 Identity cards as prescribed under the factories Act/Shops and

establishment Act (As the case may be applicable) with Photo affixed

thereto, for identification.

 The successful bidder shall maintain a valid Labour license under the

contract labour (regulation and abolition) Act for employing necessary

manpower required by them. In absence of such license, the contract shall

be liable to be terminated without assigning any reason thereof.

 The successful bidder shall at his own expenses comply with all labour

laws and keep the PGVCL indemnified in respect thereof. Some of the

major liabilities under various labour and industrial laws which the

Contractor shall comply with below conditions.

o Payment of contribution by way of employer's contribution towards

provident fund, administrative charges etc. at the rates made

applicable from time to time by the Government of India /

Government of Gujarat or other statutory authority.

o Payment of deposit in respect of each contract labour at the

prevailing rate with the office of the commissioner of labour as per

the Contract Labour (Regulation and abolition) Act.

o License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number

Sign & Stamp of the Bidder

o Paid leave facility and wages as per the provision of the Factories

Act at the rate of one day for every 20 days of working.

o Payment of retrenchment compensation, Notice pay and other

liabilities as per industrial Dispute Act. Any payment to the

Contractor's employee arising out of any claim of disputes under the

Industrial Dispute Act 1947 or any other labour Laws.

o Payment of compensation in case of accidental death or injury as per

Employee's compensation Act.

o Maternity leave as per the provisions of the Maternity Benefit Act.

o In case, PGVCL becomes liable to pay any wages or dues to any

manpower deployed or any government Contractor under any of the

provisions of the Minimum wages act, Payments of wages Act,

Employee's compensation Act, Contract Labour regulation abolition

Act, Employee provident fund or any other law due to act of omission

of the Contractor, the PGVCL may make such payment and shall

recover the same from the successful bidder 's Bill.

o If the PGVCL is caused to pay under any law as a principal employer

such amount as may be necessary to cause of observe, or for non-

observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including

amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder

under this contract or any other contract with the PGVCL including

his amount of security deposit for adjusting the payment. The

PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or

damage suffered by the PGVCL.

3) Employee's compensation fund and employer's liability insurance

 The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met

with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour

laws. In case of any such happening Contractor will be liable for any other

payment to workers / staff engaged as per existing rules. Contractor will

not make any such payment to the Contractor's staff or any compensation

etc. during the pendency of the contract.

4) Following Salient features of some major laws are applicable to establishments

(a) Employee PF and Misc. Provision Act

(b) Payment of Gratuity Act

(c) Maternity Benefit Act

(d) Equal Remuneration Act

(e) Payment of Bonus Act

Sign & Stamp of the Bidder

(f) Industrial Dispute Act

(g) Industrial Employment (Standing orders) Act

(h) Trade Union Act

(i) Employees compensation Act

(j) Contract Labour (Regulation and abolition) Act

(k) Child Labour (Prohibition and regulation) Act

(l) Inter-state migrant workmen's (Regulation of Employment and conditions of

(m) Minimum wages Act

(n) Payment of Wages Act

(o) Factories Act

(p) Shops and Est. Act

(q) The Employees’ State Insurance Act and the scheme,

(r) The above are some of the major liabilities of the Contractor in addition to

other liabilities prescribed under the various labour laws, in force from time to

time, from statutory authorities like GOI-GOG, which the Contractor shall have to

 It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name,

address and age with proof and subsequently changes of workers details

are submitted accordingly.

 The successful bidder shall employ adequate number of an experienced

staff at site for daily supervision and for maintenance of various register

and records required under the law and contract. No payment for

supervision shall be admissible.

 PGVCL does not accept any responsibility as Factory Act, Minimum Wages

Act, Workmen’s Compensation Act, Insurance Rules etc. or any other act,

rules or regulations that have to be observed by the contractor for carrying

 The contract will be governed by the company as per works terms &

conditions of the company.

5) EMPLOYMENT OF LABOUR:

 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

06.00 a.m. next day.

 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required

by him. In the absence of such a license, the contract shall be liable to be

terminated without assigning any reason thereof. Contractor should also

employ qualified and experiences persons as per requirement of Electricity

Act and rules for carrying out supply and erection work under this contract.

 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages

Act, Payment of Wages Act, Employee Compensation Act, Contract

Labour Regulation Abolition Act, Employee Provident Fund or any other

Sign & Stamp of the Bidder

law due to act of omission of the Contractor, PGVCL may make such

payment and shall recover the same from the Contractor’s bills.

6) PROVIDENT FUND AND FAMILY PENSION SCHEME

 The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family

Pension Scheme in respect of each concerned employee The contractor's

contribution and the workers’ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

7) DEPOSIT LINKED INSURANCE SCHEME

 The contractor shall have to deposit 1.2% of the wages in respect of employees

who are members of the Provident Fund as the contribution to the Deposit Linked

Insurance Scheme with Regional Provident Fund Commissioner, Rajkot

8) ADMINISTRATIVE CHARGES

 Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

9) PAID LEAVE FACILITY

 Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labour shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual labourer which

shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the

10) Workmen’s Compensation and Employer’s Liability Insurance

 Insurance shall be affected for all the Contractor's employees engaged in

the performance of this contract.

11) Wages to be Paid & Time of Payment etc. by the Contractor

 The Contractor shall pay minimum wages per day to his Labours/ Workers

as per rates fixed under the Minimum Wages Act. The wages of every

Contract Labour employed by him under this contract shall also be paid by

him before the expiry of 7th day from the last day of the month in respect

of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

Sign & Stamp of the Bidder

 The Contractor shall give his Addresses, Telephone Number and etc. to

PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working

 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The

attested documentary evidence to be submitted along with the offer.

 The contractors who are having separate P.F. Code No. from RPFC, it

should be ensured that all the contract labourers are covered under the

provident fund scheme and employees’ pension scheme and their

contributions are remitted regularly to the concerned RPFC. The photo

copies of the Chelan in this regard should be collected from the concerned

contractor and kept in the file of the concern contractor.

12) CONTRACTOR TO INDEMNIFY THE COMPANY

 The successful bidder shall indemnify the Company and every member

officer and employees of the Company, also engineer in charge and his

staff against all actions, proceedings, claims of demands, coasts and

expenses, which may be made against the Company or Government

for or in respective of or performance of his obligation under the contract

documents the Company shall not liable for or in respective of or in

consequence of any accident or inquiry to any workman or other person

in the employment of the contractor or his sub- contractor and the

contractor shall Indemnify and keep indemnified the Company against

all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respective

thereof in relation thereto.

 The Bidder’s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling

all the insurance liabilities under the Contract.

 28.1 The Contractor at his cost shall arrange, secure and maintain all

insurance as may be pertinent to the Works and obligatory in terms of

law to protect his interest and interests of the PGVCL against all perils

detailed herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be acceptable

to the PGVCL. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time

during the period of Contract shall be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his

contractual responsibilities and obligations. The insurance covers to be

taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance

Sign & Stamp of the Bidder

Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be

in freely convertible currency.

 Any loss or damage to the equipment during handling,

transportation, storage, erection, putting in to satisfactory

operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the

account of the Contractor. The Contractor shall be responsible for

preference of all claims and make good the damages or loss by

way of repairs and/or replacement of the equipment, damaged or

lost. The transfer of title shall not in any way relieve the Contractor

of the above responsibilities during the period of Contract. The

Contractor shall provide the PGVCL with copy of all insurance

policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the

PGVCL immediately after such insurance coverage. The

Contractor shall also inform the PGVCL in writing at least sixty (60)

days in advance regarding the expiry/cancellation and/or change in any

of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

 The perils required to be covered under the insurance shall include, but

not be limited to fire and allied risks, miscellaneous accidents (erection

risks) workman compensation risks, loss or damage in transit, theft,

pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope

of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is

delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials

and to ensure their availability as per project requirements.

 All costs on account of insurance liabilities covered under the Contract

will be on Contractor’s account and will be included in Contract Price,

However, the PGVCL may from time to time, during the pendency of

the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract will agree

for a mutual settlement, for reduction in Contract price to the extent of

reduced premium amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premium which may

be available for higher volume or for reason of financing arrangement

of the project.

 The clause entitled ‘Insurance’ covers the additional insurance

requirements for the portion of the works to be performed at the Site.

 The successful bidder will not be allowed to work after working hours

Sign & Stamp of the Bidder

except in special case, if any.

 The successful bidder has to engage required strength of skilled

persons for execution of work and proper supervisor to avoid

complication and unnecessary delay to complete work timely. The

successful bidder will be solely responsible for labour claims arising out

of the labour employed for this job.

 The successful bidder should furnish details of past experience of such

job of similar nature completed by him satisfactorily within the time limit

in PGVCL will be preferable.

 The successful bidder will be abide by and fulfil all the terms and

provisions of the “Tender and contract” for works as applicable and in

case of any default there to the PGVCL Company shall forfeit the S.D.

or any other action as may be decided by Superintending/Executive

Engineer PALITANA Division.

 The successful bidder will certify that he has complied with the

provisions of Industrial & Labour Laws including PF Act, ESI Act

etc. as may be applicable. Copy of challans of PF related to be

submitted along with bill.

 The successful bidder will governed by the PGVCL general conditions

of works contract. The Booklet will be available in the concerned office

in any working days. In the event of placing order, the successful bidder

will be bound to the terms & conditions of the booklet. All the usual terms

and conditions of the Company though the same might have not been

mentioned in this specification or contractor booklet will applicable to

this contract, and the decision of the Executive Engineer, PALITANA

Division shall be binding on the Contractor.

SECTION V TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of

GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, and CGST Act, UTGST Act and SGSCT Act, 2017 and all

related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized

Signatory, certifying that you have not claimed Refund of any applicable

GST and Cess, charged to COMPANY or shall not claim any such Refund,

on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim,

for the same, either from the Department or from you.

Sign & Stamp of the Bidder

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected

if the rate of GST and Cess is not mentioned clearly unless the bidder has

opted for Composition Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from

Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned

in the price bid shall be final and any additional GST will have to be borne

by the tenderer. In no case additional amount towards tax or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation

clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned

in acceptance of tender only and any deviation in the same shall not be

accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor.

However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the

company, along with interest if any. Such refund along with interest needs

to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with

penal interest at the rate of 15% per annum if GST charged is not paid/short

paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or

due to inclusion of any other additional item of their inputs / input services

under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to

COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

Sign & Stamp of the Bidder

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract.

In addition the Contractor shall be responsible for payment of all Indian

duties, levies and taxes lawfully assessed against the Contractor for his

personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a

certificate will be issued to the contractor, however added as contractor has

to submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by

PGVCL to pay the same to the respective Govt. Department. Tax will be

deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS,

GST TDS, welfare cess or any other taxes applicable time to time etc. All

other statutory liabilities towards this contract will be on your part.

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST.

14. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against

all losses, expenses or claims arising in connection with the death of or injury

to any person employed of the Contractor or his subcontractors for the

purposes of the Works.

SECTION VI: GENERAL TERMS AND CONDITIONS for successful

 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

Sign & Stamp of the Bidder

portion of any condition / specification, etc. he shall before signing the

contract submit the particulars thereof to PGVCL in order that such doubts

 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial

part thereof to any other party.

 The execution of work should be commenced as per the instruction of the

Engineer in Charge as per actual requirement and should be completed

within the time limit thereafter.

 PGVCL may at any time by notice in writing to the successful bidder either

stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut

down the Bidder shall not be paid for the work as so cut down, but in neither

case shall be paid any compensation what so ever for the loss or profit

which he might have made if he had been allowed to complete all the work

included in the contract.

 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to

the successful bidder at his specified address shall be deemed to have

been delivered to the successful Bidder.

 The work shall be carried out by the successful bidder with prior approval

of PGVCL. Work carried out without PGVCL’s approval shall not be

accepted and the PGVCL shall have right to reject it and to recover the cost

from the successful bidder. He will be liable against all losses, expenses or

claims arising in connection with the death of or injury to any person

employed by the successful bidder or his subcontractors for the purposes

 The successful bidder shall be responsible for any damage to the

equipment during transit due to improper or inadequate packing, handling,

loading and unloading. The cases containing easily damageable material

shall be very carefully handled. Adequate protection must be provided for

outdoor storage at site in tropical humid climate, wherever necessary. The

successful bidder without any extra cost shall supply any material found

short inside intact store area.

 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders

within two days’ notice given in writing to the successful bidder and if he

fails to comply with the notice, then in such a case PGVCL shall be at liberty

to get the work or any part of it, executed through any other agency/Bidder

in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the

Bidder in any lawful manner.

 PGVCL shall have at all reasonable time access to the works being carried

Sign & Stamp of the Bidder

out by the Bidder under this contract and stores where material issued by

PGVCL is stored. All the works shall be carried out by the Bidder to the

satisfaction of PGVCL.

 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the

right for revising or omitting any of the quantities. The actual work executed

by the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

 No higher rate or revised rate will be application for the work, if work is

held- up/closed due to whatever so reasons.

 Price shall not be changed subject to any upward/downward revision on

any account whatsoever through the period of contract.

 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

 The successful bidder has to co-ordinate and co-operate fully with

Engineer in Charge and for execution of the works.

 Either successful bidder or successful bidder’s authorized person should

contact our Engineer in Charge as well as Division Office, PALITANA daily

for the availability of materials required for this work, failing to which this

work order shall be terminated without giving any notice.

 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer in Charge.

 In case of any dispute doubt, the decision of Superintending/Executive

Engineer PALITANA Division shall be unchallengeable and final, which will

be binding to the contractor.

 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

 All legal complication of disputes is subject to PALITANA jurisdiction only.

 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing

 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of

work. 1.21Prior institution in writing for starting the job will be given by

PGVCL for the work.

 The successful bidder will have to make his own arrangement for required

all kinds of tools, tackles, required for the execution of work.

 The cost of damages, if any will be recovered from the successful bidder’s

bill. The assessment of which will be done by Engineer In Charge in

consultation with division office, and his sole discretion and his decision

shall be binding to the successful bidder and shall be considered as final

Sign & Stamp of the Bidder

and unchallengeable.

 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff or

any of third parties during the execution of work as per attached format.

 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at the risk

and cost of Contractor.

 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

 Specification in any items mentioned in tender are subject to change without any

prior notice and binding to the contractor.

 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules

of all relevant Govt. Authorities from the bill.

 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has

to complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to prolong

 The tender includes all minor accessories and items of work which may not have

been specifically mentioned in the specification / Schedule etc. but are essential

for completion of work. The contractor will not be eligible for any extra payment

in respect of such minor accessories and item of work.

 The successful bidder shall not refuse to execute the work order at any time and

it will be his sole responsibility to execute and complete this work as per the

instruction of Engineer in Charge.

 For shortage of any materials issued by the PGVCL for the work, recovery shall

be made from you, on the basis of prices of the materials (prevailing on the date

of settlement of materials account) plus 15% supervision charges.

 The successful bidder has to carry out all the works in accordance with revised

and latest provision under I.E. Rule Act made there under and as per instruction

of Engineer in Charge.

 All the materials issued by PGVCL shall be transported to the work site on same

day and to be preserved in safe custody failing to which PGVCL shall initiate Police

action. Similarly, as per instruction of Engineer in Charge, you have to credit the

material at PGVCL store without any loss of time failing to which PGVCL shall

initiate Police action.

 Any delay causing extension of outages shall be successful bidder’s responsibility

and appropriate amount (in term of Rupees) as decided by

Superintending/Executive Engineer, PALITANA Division shall be recovered from

successful bidder’s bill as a penalty with applicable GST.

 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.

and that of local body is a must condition for the successful bidder. 1.39The

Sign & Stamp of the Bidder

successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The

party has to carry out all other additional required activities

 / work as directed by Engineer in Charge which is not mentioned in Schedule but

required to be completed as per the site condition and for this work no extra

payment shall be made by PGVCL.

 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should

always be present on the site.

 The contractor shall be responsible for breakages, losses and a theft of material

during transit or erection after the materials issued from the stores till the

completion of work and is taken over by the PGVCL.

 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at

 The successful bidder shall co-operate with the PGVCL for taking measurement

etc. as early as possible and he shall fulfil the entire requirement which is

necessary to finalize the accounts.

 The competent authority can delete any item in schedule of the tender if he feels

that the rate quoted by the contractor for the item is abnormally high when

compared to the estimated rates.

 The successful bidder shall not refuse to execute this work order at any time and

it will be his sole responsibility to execute and complete this work as per the

instruction of Engineer in Charge.

 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has

to ensure safe shifting and erection of all accessories / equipment as per standard

 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of PGVCL.

 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

 Under the Contract, the Contractor shall be responsible for loss or damage to the

line and Electrical Equipment until the successful completion as defined elsewhere

in the Bid document.

 All demurrage, wharf age and other expenses incurred due to delayed clearance

of the material or any other reason shall be to the account of the Contractor.

 The law applicable to the contract shall be the laws in force in India. The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

 No price preference shall be given on any account. All tenders must be

Sign & Stamp of the Bidder

submitted firm price basis (Inclusive of all Taxes) and lowest evaluated bid

in the interest of the PGVCL, for the complete works covered under these

specifications and documents.

 If more than one party is to be considered for placement of order, they will

have to match their end cost with end cost of L-1 technically acceptable

bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on

depending upon the requirement. If PGVCL (tender Inviting Authority) feels

that there is lack of serious competition or any other reasons, PGVCL

(tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s

(tender Inviting Authority) decision shall be final and binding on all the

3 QUANTITY DISTRIBUTION

 For Erection & Maintenance work of HT/LT/TC:

 The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria, as mentioned in Section

1 sr No 2, will only be considered for price evaluation. PGVCL will not

consider the, price bid of any contractor who does not confirm / fulfil the

eligibility criteria as mentioned in Section 1 sr No

 While placing the order, the quantity distribution to each new contractors /

new firms shall be restricted up to 30 % of the tender amount/Qty. for all

such new bidders provided the price of New contractor is lower than the

regular/experienced contractor. New contractor / new firm will be

considered as a regular contractor only after full filing experience criteria

as mentioned in Bidders qualifying criteria as per point no. 2 in Section I.

 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of

the Regular/experienced contractor only.

 But if there are no Regular contractor OR if the rate of Regular contractor

is very high, the above condition no. 2.11 shall be suitably relaxed by

PGVCL. L-1 regular contractor however will get heavy weight age in order

 For laying of Under Ground Cable work:

 While placing the order, the quantity distribution to each new contractors /

new firms, Section 1 sr No 2, shall be restricted up to 10 % of the tender

amount/Qty. for all such new bidders provided the price of New contractor

is lower than the regular/experienced contractor. New contractor / new firm

will be considered as a regular contractor only after full filing experience

criteria as mentioned in Bidders qualifying criteria as per point no. 2 in

Sign & Stamp of the Bidder

 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of

the Regular/experienced contractor only.

 But if there are no Regular contractor OR if the rate of Regular contractor

is very high, the above condition no. 2.21 shall be suitably relaxed by

PGVCL. L-1 regular contractor however will get heavy weight age in order

placement. The Contractors who have confirmed /fulfilled pre eligibility

criteria will only be considered for price evaluation. PGVCL will not consider

the price bid of any contractor who does not confirm / fulfil the eligibility

criteria. L-1 regular contractor however will get heavy weight age in order

4 IDENTIFICATION OF SITE:

 Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be prepared

in consultation of the Deputy Engineer of the concerned Sub Division under whose control the

work is allocated. The work must be carried out under Supervision of concerned S/dn Head

or Authorized Staff appointed by SDO.

5 ALLOTMENT OF MATERIAL AND ITS STORAGE

 Required material for the work as per Schedule shall be allotted from any

store Centers of PGVCL jurisdiction and successful bidder has to take

delivery from these stores at his own only.

 Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

6 TAKING DELIVERY AND INSURANCE:

 The contractor has to keep all materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all

materials at any stage during transportation or erection till taking over by

 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for

safe custody of all the stored materials at his own cost. Material which is to be

allotted by PGVCL is to be carted, loaded and unloaded at Bidder’s cost and

risk from PGVCL’s respective Stores. PGVCL must have access to such

Store/s at any time of Day thought the contractual period and Contractor will

cooperate for verification of such store/s and Inventory accounting. Failing to

which actions may be initiated after issuance of required Notice to the

Contractor. Store address/s is to be mentioned in the “General information

about the Bidder” under Section I of this Tender.

 The Contractor shall have total responsibility for the entire materials stored,

Sign & Stamp of the Bidder

loose, semi assembled and/or erected by him at site in his custody. The

Contractor shall make suitable security arrangements at his own cost to ensure

the protection of all materials, equipment and works from theft, fire pilferage

and any other damages and loss. It shall be the responsibility of the contractor

to arrange for security till the works are finally taken over by the PGVCL.

 STORAGE-CUM-INSURANCE: -

 The contractor shall take suitable storage-cum-erection insurance cover at his

cost to the extent of 100 % cost of materials, which are required to complete

the work. Contractor shall have to take comprehensive insurance policy

equivalent to the Order Value against any loss, damage, theft, pilferage, fire

etc. for the complete period of storage, erection and commissioning up to the

time of taking over by PGVCL. The Contractor shall deal directly and pursue

the claim with the Insurance Company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the successful Contractor shall be furnished

to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill

payment will be withheld.

 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company for

all items, materials and the PGVCL shall be kept informed about it. Contractor shall

replace the lost / damaged materials / items promptly irrespective of the settlement of

the claims by underwriter and ensure that the work progress is as per agreed schedule.

The loss, if any, such replacement will have to be borne by the Contractor and PGVCL

will not entertain any claim / representation in this regard. However, it will be

contractor's responsibility to insure the entire project is taken over by the PGVCL.

7 Account of material issued

 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time

to time by the Engineer in Charge of the Company. The contractor will be

responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

 The successful bidder has to maintain site register, covering all the daily

details of material receipt and utilization, progress of work etc. This register

shall be checked and signed by Engineer in Charge/Deputy/Executive

Engineer, PALITANA Sdn/Division during the site visit as per requirement

and exigency of work if deem fit.

 After completion of the work against each Sub Work Order, all the surplus

materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor’s cost. Do not credit this

material in S/Dn store.

8 Work Completion Period

Sign & Stamp of the Bidder

In the event of placement of order, successful bidder shall have to

complete the ordered work within 365 Days from the Date of issue of

 Time limit of Each sub work order should not be maximum up to 60 Days.

WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work

either due to heavy rains or other reasonable causes, such facts should

be immediately brought to notice of the Engineer in Charge. If the

reasons for stopping the work are genuine the Engineer in Charge may

ask the successful bidder to start the work again as per condition. The

period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim compensation for such

PROGRESS OF WORK: -

You will have to submit fortnightly progress report regularly in duplicate

to Engineer in Charge and Executive Engineer PALITANA. If found that

the work is unsatisfactory or not progressing as per schedule, then any

action would be taken by the PGVCL as may deemed fit to see that

work is completed at the risk and cost of contractor. The completion

time allowed for each Sub Work Order shall be strictly observed.

9 Time limit extension will be given, as per Clause No. 12 of this section, if

material is not supplied in time and in any case of objection not cleared in

time. But if materials given in time and there is no any objection, then no

time limit extension will be granted and penalty with applicable GST will be

imposed as per rules.

10 CHANGE OF QUANTITY

 During the execution of the Contract, the PGVCL reserves the right to

increase or decrease the quantities of items under the Contract but without

any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying GCC and/or Technical

Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be

limited to the extent of 30% (Thirty Percent) of the contract price by way of

suitable amendment to the contract.

 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base

unit rates, as identified in the Contract shall however remain constant

during the currency of the Contract, in case the unit rates are not available

for the change in quantity, the same shall be subjected to mutual

Sign & Stamp of the Bidder

 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

11 Penalty with GST:

 Penalty with GST is levied on the time limit of Sub Work Orders. If the

work is not completed within the scheduled period as prescribed in Sub

Work Order, penalty + GST at the rate of 0.5 % per week or part thereof

on delayed portion subject to maximum up to 10 % of the sub work order

Value with GST as per applicable rate. This will be deducted from the

bills payable either against this contract or any bank guarantee or any other

amount payable under any other contract with the PGVCL. For Penalty

calculations or Time limit Extension, following points are to be observed.

 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date

on which the first material is issued against the Sub Work Order.

 If material is not available in respective stores then “NO STOCK” stamping

by Store In-charge/Store Keeper must be taken against the particular item

by the contractor.

 In Case of non-availability of Material, contractor must visit the respective

store every fortnight and no stock material details are to be submitted to

respective Executive Engineer and concerned SDO.

 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

 Time limit Extension must be given as per F & A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

 At the time of submission of Bill against SWO, all such Documents are to

be submitted by contractor for waiver of Penalty if applicable. Time limit of

Annual Work Order should be maximum up to 365 Days.

 During the execution of Work, if Contractor/Labour are found violating OR

Braking the Safety rules and Regulations, then Engineer-in-Charge will

serve the warning Notice on first Instance. On second Instance the

amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever

is high). Even If after above two instances, still Contractor found breaking

of Safety Rules and Regulations then Procedures for Stop dealing must

be initiated against him as per rules and regulations.

12 Payment terms shall be as follows:

 Payment will be made against Invoice value and shall be paid against

actual execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with

following documents:

 Measurement Report of each site by PGVCL authorized inspection Officer

(not below the rank of Deputy Engineer)

 Material Accounting for work duly certified by Engineer-in-charge

 Work Completion Certificate duly signed by Contractor for which the Bill is

Sign & Stamp of the Bidder

 Copy of Insurance Policy against the Material equivalent to the Order

Value as per Tender Condition No. No.7 under this Section.

 Contractor must submit the above documents within Fifteen (15)

Days from the actual date of completion of work to respective S/dn

 DOP is to be followed for Payments against the Work Orders.

 R.A. Bill shall be paid by the PGVCL, if it satisfies with the output of works

otherwise only final bill shall be paid.

 The time limit for the work may be reduced and contractor should make all

his efforts to complete the work within stipulated time limit as may be given

by the Engineer in Charge depending upon emergency of work.

13 FORCE MAJEURE:

 Force Majeure means any circumstances beyond the control of the parties

 War and other hostilities, (whether war be declared or not), invasion,

act of foreign enemies, mobilization, requisition or embargo;

 Rebellion, revolution, insurrection, military or usurped power and

 Ionizing radiation or contamination by radioactivity from any nuclear

fuel or from any nuclear waste from the combustion of nuclear fuel,

radioactive toxic explosive, or other hazardous properties of any

explosive nuclear assembly or nuclear components thereof;

 Riot, commotion or disorder, except where solely restricted to

employees of the Contractor.

 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of

such obligations prevented by any circumstances of Force Majeure

that arise after the date of the Notification of Award.

 If either party considers that any circumstances of Force Majeure

have occurred which may affect performance of his obligations he

shall promptly notify the other party.

 Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavor to continue to perform his obligations

under the Contract so far as reasonably practicable. The Contractor

shall notify the Engineer-in-Charge of the steps he proposes to take

including any reasonable alternative means for performance, which

are not prevented by Force Majeure. The Contractor shall not take

any such steps unless directed so to do by the Engineer-in-Charge.

 If circumstances of Force Majeure have occurred and shall continue

for a period of 180 days, notwithstanding, the Contractor may by

reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon

Sign & Stamp of the Bidder

the other, 30 days’ notice to terminate the Contract. If at the expiry

of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

14 TESTING & COMMISSIONING:

 The successful bidder will ensure that completion of execution of work i.e.

all works connected with line having been completed correctly as per

Indian Electricity Rules & procedure. Any extra cost involved due to

incompleteness of work or bad workmanship found out subsequently shall

be set right with and by you at your own cost.

15 HANDING OVER OF ASSET

 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed over

to the concern Deputy Engineer of PGVCL. The handing over note

covering the details of all the materials used and total work executed must

be signed jointly by the bidder and PGVCL Engineer. Copy of handing over

note must be attached along with bill.

 The contractor shall arrange to hand over the complete work immediately

on completion of entire work.

 If some material/Item is not installed/fixed for allotted work and as per SOR

by contractor due to non-availability of particular item/material for long

period of time and TLE cannot be approved for that work beyond certain

time limit or such item if not required to be installed at particular location,

then Recovery is to be made as mentioned below for not carrying out that

work from SWO issued for that work.

All work other than above must be completed by contractor and No any

other Recovery should be made other than above Work.

17 CONTRACT QUALITY ASSURANCE:

 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases

as detailed in relevant clause of the General Technical Conditions.

 At the time of Award of Contract, the detailed Quality Assurance Program

to be followed for the execution of the Contract. PGVCL reserve the right

to inspect the work at any stage of contract i.e. during the execution and

after the execution of work.

 The Bidder shall clearly specify the list of sub-vendors from whom the

bought out items (if any) are being supplied. Such details shall be

accompanied by their list of previous supplies made performance reports

Sign & Stamp of the Bidder

etc. However, in case of orders are placed, specific approval shall be

obtained from the PGVCL for the vendor supplied materials. The quality

assurance program shall be furnished for each material separately for

18 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL

reserves the right to cancel the order without giving reasons thereof and

forfeit the security deposit.

 The PGVCL reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15)

days’ notice in writing to the Contractor of his decision to do so.

 The Contractor upon receipt of such notice, as per point no.19.2 above,

shall discontinue the work on the date and to the extent specified in the

notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms

satisfactory to the PGVCL, stop all further sub-contracting or purchasing

activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the

PGVCL. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and

one of the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners,

are capable of carrying out and completing the Contract the PGVCL shall

be entitled to cancel the Contract as to its in completed part without being

in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s

firm on account of the cancellation of the Contract. The decision of the

PGVCL that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such

cancellation the PGVCL shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

19 ARBITRATION:

 Any question, dispute or difference whatsoever arises between PGVCL

Sign & Stamp of the Bidder

and Bidder, in connection with this agreement except as to matters, the

decision for which has been specifically provided, either party may

forthwith give to the other notice in writing of existence of such questions,

dispute, difference and the same shall be referred to the sole arbitration of

a person nominated by Managing Director, PGVCL. This reference shall

be governed by Indian Arbitration Act prevailing at the time of dispute and

the rules made there under. The award in such arbitration shall be final

and binding on all the parties. Work under the agreement shall continue

during the arbitration proceedings unless the PGVCL or the Arbitrator

directs otherwise.

 The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of

the contract. All rights related to the technical specifications, drawings and

records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing.

In the event of the breach of this provision, PGVCL can claim the damages

caused by such events.

21 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following

 Has submitted fake, false or forged documents/certificates

 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

 Has refused to accept Letter of Acceptance/Purchase

Order/Work Order after the same is issued by the Company

within the validity period and as per agreed terms and

 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

 Has failed to provide suitable expertise for the work as per

prescheduled program

 Has failed to submit all the necessary Test

reports/documents within time schedule / as per Company's

time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type

reports / documents to the firm.

 Has indulged in construction and erection of defective works.

 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorized disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company.

Sign & Stamp of the Bidder

 Has involved in malpractices such as bribery, corruption,

fraud, canvassing and pilferage

 Has unauthorized obtained official company information or

copies of documents, in relation to the Tender/Contract

 Has failed to follow the stipulated mode of communication, if

specified by the tendering authority/ purchaser.

 Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm, and

 In case the State Government directs the Company to place

a firm in stop dealing/ banned for business dealing/

 The firm, stop deal and/or banned for business dealing and/

or blacklist by GUVNL or any subsidiary Companies of

GUVNL shall be considered as a stop deal and/ or banned

for business dealing and/ or blacklisting for all Companies

Effect of putting a proprietor/firm for Stop dealing/Banned for

business dealing are as below:

 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

 Action to be taken, when a Firm and/or proprietor/ partner/ director of the

firm is put on Stop dealing/ Banned for business dealing by GUVNL or any

of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will

be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the

price bid of the Firm should not be opened and the bid submitted

by the Firm will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored

and will not be further evaluated. The Firm will not be considered

for issue of order even if its price is the lowest. In this situation, the

next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from

Sign & Stamp of the Bidder

 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm

should be allowed to complete such awarded work / supply.

 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or any

of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee

shall be encashed and appropriated.

 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all

Services of the Firm.

 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall

also be considered to be on Stop Dealing/ Banned for business dealing.

 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service from any Contractor for that Company only.

 Every bidder should, at the time of submission of bid, give a declaration as

per Annexure VI attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned

for business dealing / blacklisting by GUVNL and it’s any Subsidiary

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

1 Labour work for

Sign & Stamp of the Bidder

Details of work experience in last six

months (To be completely filled by

Company with full Ref. & Work

Sr. Details of order

address, phone, fax Work Description date of Order

and name of the order Value

• Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

• If necessary, separate sheet may be used to submit the

information Tender for -----------------------------------------

Sign & Stamp of the Bidder

Details of Pending Orders as on

Bidding Date (To be completely

filled by the Bidder)

Reason for non-

Company with full Ref. & Work

Sr. completion with

address, phone, Work Description date of Order

No. Certification of Order

fax and name of the order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. , employee of PGVCL at

(place), is related to our

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Sign & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT

Underground Cable) (To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCL/

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

I/We authorized signatory of

M/s hereby certify that

M/s is not stop deal/black

listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Sign & Stamp of the Bidder

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT

Underground Cable) (Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Results

Sr. No Report No. & out at (Name of Designation of Of the

Date Laboratory) Item / Equipment Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Name of the Authority by

Sr. No. Reference No. & Date Details of items

whom certificate is

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

Ref: - Tender No: PGVCL/

I/We authorized

signatory of M/s hereby declare we will

nos of labours to carry out this tender’s scope of work. We are having Labour

Insurance Policy No. for nos of our labours. We declare

that, as mention below table, we are having following safety gadgets of our own and

they all are in good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We authorized signatory of

M/s. hereby certify that

M/s. is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Sign & Stamp of the Bidder

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: …………………………….…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. (Name & Address of the Firm)

having their registered office at (Address of the

firms Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender

(Supply/ Erection/Supply & Erection Work) (Name of the

material/equipment/Work) f o r

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs. (Amount of EMD) valid till

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the

We, (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at (Address of Bank’s

registered office) hereby give this Bank Guarantee No. dated and

hereby agree unequivocally and Unconditionally to pay immediately on demand in writing

from the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any

amount not exceeding Rs.

(Amount of E.M.D.), (Rupees (In

words) to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has been

accepted by the Paschim Gujarat Vij Company Ltd. would constitute a default on the part of

the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

(Mention here the date of validity of Bank) and shall not be

Sign & Stamp of the Bidder

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or

agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee

can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. (Amt. of E.M.D.) (Rupees ) (In

words). Our Guarantee shall remain in force till (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing

on or before (Date of Validity of the Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention Here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

Sign & Stamp of the Bidder

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding (in words) Rupees to the said Paschim Gujarat

Vij Company Ltd. on behalf of M/s. who have entered into a

contract for the supply/works specified below

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of and shall

not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties

to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or

agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee

can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our

guarantee shall remain in force until (Date of validity of

the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before (Date of validity of the Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from

all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

Sign & Stamp of the Bidder

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government

of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at the day of month Year

between the Paschim Gujarat Vij Company Ltd. &

(hereinafter referred to as “the Contractor “which

expression shall unless excluded by or repugnant to the context included its successors or

permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd.

and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called

“The Company” which expression shall unless excluded by or repugnant of the context

include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the

work of as per Company’s

, Dated , hereinafter called “The works and more

particularly desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed

by The Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf

of the Company, a list where of is made out in the schedule here under written and all of

which said documents are deemed to form part of this contract and include in the expression

“The works “wherever herein used, upon the terms and subject to the conditions hereinafter

And whereas the Company has accepted the tender of the contractors for the Maintenance

& Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein of therefore respectively or are

reasonable necessary for the completion of the works as mentioned and at the time

in the manner and subject to the terms conditions and stipulation contained in this

contract and in consideration of the due provision, executions, construction and

completion of the works agreed to by the contractors as aforesaid the company both

hereby covenant with the contractor to pay all the claims of money as and when they

become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to

and without prejudice to the right of the company to enforce for delay and or any

other rights whatever including the right to reject and cancel on default or breach by

Sign & Stamp of the Bidder

the contract of the conditions and the covenant as stipulated in the general

conditions specifications form or tender schedule drawing etc. attached with the

Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Tender. On

violating or breaking the Safety Rules and Regulations, and if Supervisors/Labours are

found without Safety Gadgets, “The Company” reserves the right to take actions as

per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due

to reasons other than those mentioned under clause entitled ‘Contractor’s Default’.

The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the

Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the Company, stop all further sub-contracting

or purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the Contract

by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at

the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless “the Company” is satisfied that the legal representatives of the

individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the

Contract “the Company” shall be entitled to cancel the Contract as to its in completed

part without being in any way liable to payment of any compensation to the estate

of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Company that the

legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and

binding on the parties. In the event of such cancellation the Company shall not hold

the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable

to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or constructed to

mean and to effect or alter other terms and conditions of the contract and the contract so

altered or revised shall be and shall always be deemed to have been subject without prejudice

to and stipulation.

Sign & Stamp of the Bidder

In witness where of the parties here to have set their hands and seal this day and month

year first above written.

1. Signed sealed and delivered by for

and on Behalf of the presence of

name and address.

2. Signed sealed and delivered by for and on

behalf of The Paschim Gujarat Vij

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

, dated and all future contract that may

be awarded to me in the next one year and in terms of the condition in clause 33 of the

COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible

for and shall pay compensation to my workmen payable under the workmen’s compensation

ACT – 1923 (viii of 1923) hereinafter called the said Act for death or injuries caused to the

workmen engaged by this presents, if such compensation is paid by the COMPANY as principal

under such sub-section

(1) of section 12 of the said Act on behalf of me, to pay such amount of compensation on

demand within 48 hours to the COMPANY that it might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death of injuries in regard

to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the

death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed by

the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit or

action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against

the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Sign & Stamp of the Bidder

Signature of the Executant;

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

SECTION IX: Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and

L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The

inferior and unsatisfactory work is liable for rejection and to be rectified at the cost of

contractor. The work will have to be carried out as per programmed laid down by

department and under the entire instruction of engineer-in-Charge and contractor should

employ supervisor who could supervise the works through out and he should remain present

on site. No tools & Tackles will be supplied by the department.

(A) Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by

the contractor at his cost. The Company will assist the contractor in getting necessary

permission for tree cutting etc. Any claim for compensation in above respect will have to

be borne by contractor.

(B) Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will

be shown to the contractor. He should adhere to these locations in all circumstances

unless directed by the department to make any change. The Poles from One site to other

site or at proposed locations must be carted by loading on Tractor or Hand-Cart. The Poles

shall not be carted by toeing/Dragging with Tractor or Cart or with any other means.

(C) Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of

the pole and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The

poles and guys must not be set at the edge of cuts/at shore/embankment where the soil

is liable to be washed or eroded out of such setting should be avoided. While back filling,

earth must be packed tight and in no case earth be dumped to greater depth more than

four inches without being rammed, hard before the next layer is thrown in. Extra earth

should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the

contractor. No pole, which is out of plumb or out of alignment shall be accepted. The pole

will be in his safe custody till erected and he is liable to compensate to the Company the

full cost of pole along with supervision charges, if the pole is broken during erection, or

stolen from his custody. He should be able to render full account of the poles entrusted

to him whenever the Supervising Officer demands to scrutinizes the same.

(D) Erection of Complete Single Pole Structure:

Erection of single pole structure comprises of shifting of pole from the stacking place in

Sign & Stamp of the Bidder

the village, excavation of pit, erection in position (with base plate where required), of 8/10

meter PSC poles / 9 to 13-meter Steel Pole or any other suitable pole, fitting of clamps

and cross arms and fabricated materials, fixing of caution board, anti-climbing device etc.

complete as per drawing and specification inclusive of painting, numbering. Generally

vertical formation will be used on each pole. However horizontal formation will have to

be used in special circumstances as per instruction at Engineer in change.

(E) Double Pole (D. P.) Structure:

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for distribution transformer center comprises

of Excavation suitable pits and refilling of earth, erection in position of two Nos. of 8/10

meter PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps,

cross arms, bracing cross arm bracing etc. as per drawing/ standards with mounting D.O.

fuses/A.B. switches/HT metering equipment’s etc., painting, Pole numbering, fixing of

caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will

be erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(F) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary

HT/LT pin and strain insulators, binding on insulators, jumpers, the jointing in HT line will

be done by twisting sleeve joints as per standard practice. Care must be taken in handling

the conductor to protect against cuts, scratches or kinks. The conductor must not be

drawn over rough or rocky ground, when it is liable to be damaged. AAA/ACSR conductors

must be drawn on wooden or aluminum pulley only. Wastage and cutting should be

avoided as far as possible. Not more than 3 % sag will be accepted in the materials

account. The sag and spans will be maintained as per drawing/standard. The cross arms

insulators must be so fixed that neither tilts nor bands from position. The sagging should

be uniform for all conductors and uneven sagging will not be allowed. The ground

clearance to be maintained as per IE Rules 2010 Clause No. 58 as mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

Along any street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage up to and including 11,000 If bare - 4.6 Meter

Elsewhere than Volts If insulated- 4.0 Meter

Sign & Stamp of the Bidder

along or across For lines of voltage exceeding 11,000 Volts but

any street 5.2 Meter

not exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building shall

be constructed under an existing overhead line.

 Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules 2010 Clause No.

60 from any accessible point, on the basis of maximum sag, shall be observed, namely: -

 for any flat roof, open balcony, verandah roof and lean-to-roof and Pitched Roof-

o when the line passes above the building a vertical clearance of highest part of building

immediately under such line 2.5 meters from the highest point,

o When the line passes adjacent to the building a horizontal clearance of 1.2 meters from

the nearest point

 Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates

on any building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from any

accessible point, on the basis of maximum sag, shall be observed, namely: -

o when the line passes having voltage 650 V and up to and including 33000 V above the

building a vertical clearance of highest part of building immediately under such line

meters from the highest point,

o When the line having voltage 650 V and up to and including 11000 V passes adjacent to

the building a horizontal clearance between nearest Conductor and any part of such

building on the basis of maximum deflection of wind must be 1.2 meters

 Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No.

1 Low and Medium 2.44 3.05 4.58 5.49

 In case of illegal construction / structure on the line under erection, the same is to be put in

written notice to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of

suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The

stay insulators must be inserted in the stay wire on all stays as per drawing. The wrapping

of the Guy wire strands at both ends the stay insulator must be even and must presents

neat appearance and good workmanship. No stay should be left loose but should be tight

and straight to withstand in say cyclone or sand storm, the item includes refilling of earth

and painting of fabrication material. If stays are not required to be concreted, a pre casted

cement concrete block will be supplied by the department from his division store which

the contractor will have to transport at his own cost to the site of work and will have to

Sign & Stamp of the Bidder

use for fixing of anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is

required to be carried out. The earthing pipe/earthing plate/earthing coil supplied by the

company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing

should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be

passed through PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to

be kept 2.0 Meters above ground along the Pole. The earthing is to be done at place as

indicted in the pole schedule or as selected by the field Engineer. The coke and salt will

have to be supplied by the contractor at his cost. Erection of earthing should be carried

out under the supervision of the Engineer in charge or nominated Supervisors. At least

20 KG of salt and 20 KG of coal per earth on alternate layers (as per drawing) will be used

by contractor. No amount will be paid if the work is not done in accordance with these

specifications.

The guarding will have to provide at crossing of lines, telephone line crossing, road

crossing and any accident prone places as indicated by the Engineer in Charge. The work

comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross

lacing wires complete. Any special type of guarding if required will be designed by the

department. Binding cross arms must be used where the HT line crosses the road. The

ground clearance, line to line clearances etc. to be maintained as per IE Rules 2010

and 70. The poles for road crossing may be concreted as instructions of the Engineer In-

charge. The work has to be carried out as instructions of the Engineer In-charge.

(J) Painting and Numbering:

 Rail poles and girder poles shall be given one coat of approved red-lead paint and two

coats of approved aluminium paint. All fabricated material will also be painted with two

coats of approved aluminium paint and there should be sufficient interval between every

coat of painting in order to allow for drying. The bolts and must shall be dipped in

anticorrosive oil before insertion. The lower portion of steel poles up 3 foot above

ground level shall be cleaned of all dust and rust. This surface should be given a base

coat of red lead and an additional coat of black bituminous paint before inserting in the

ground. The good quality paint will be supplied by the contractor and should be of I.S.I

mark and will be got approved from Executive Engineer, prior to starting work.

 Name of the feeder and pole number has to be written on all the poles in English/Gujarati

as per instruction of Engineer In-charge. The colour of back ground and name/number

must be of contras colour. Prior to apply Colour for Numbering on P.S.C poles, it should

be properly cleaned and all accumulations of earth, dirt etc. should be removed.

Sign & Stamp of the Bidder

(K) Concreting:

 Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC

Pole/Guys to be concreted without any special reason. The Concreting of PSC Poles must

be approved by concerned Executive Engineer prior to execution as per Tender

Condition mentioned under Section III Clause No. 2 and sub clause No. 8. Certificates

for special Reason and approvals must be submitted with detail Bill.

 Cement concrete for any pole / stay should be carried out as per specification given by

Engineer In-Charge as and where required. Concreting should be with one part of

cement, two part of specified quality sand and four parts of well burnt Brice bats (1:2:4).

The mixture should be prepared on GI sheet and should be free from the dust. Cement,

river sand and metal should be used by contractor at his own cost. The finishing coat of

cement plaster shall be applied on outer surface Concreting and boxing for smoothness.

 The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay

x 2x 1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above

and 1' below ground) (0.15 cmt).

(L) Distribution Transformer Centre:

 The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two

poles structures as per standard drawing and 5 KVA Transformers are to be on Single

Pole. This work include erection of special two pole structure as per Item No. 2 and fixing

of all fabricated material for support of line, L.A., HG Fuse/AB Switch, Transformer, LT

Dist. Box, cable wiring, anti-climbing devices etc. The works includes of transportation

and hoisting of transformer, numbering and painting of all fabricated materials. For

transformer having capacity of 100 KVA and above MS channel shall be utilize which will

be supplied by the company. Three Earthing are to be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on

3) For neutral, two separate Earth wire on both side of Transformer and to be common

 All three earthing are to be done as in Delta Formation as shown in the attached Drawing.

All earthing wires are to be connected by proper size of lug and bolted at each earthing

points properly. The Earthing of Transformer Body must be done with lug only. Looping

or winding with Earthing Bolt on Transformer Body is not allowed. Earthing wire Lugs

are to be brought by Contractors. No any extra cost will be paid for this material.

 Extra payment for hard soil or rock is payable as per SOR as per committee report to

be formed to decide hard soil or rock which shall consists of Concerned SDO, Deputy

Engineer (Tech) and Executive Engineer.

 The cost of damage done to the transformer while erection/Transportation is

recoverable from contractor.

Sign & Stamp of the Bidder

Before starting the work (new, alteration or addition) and during the works the

contractor must obtain line clear wherever necessary for the concerned officer of this

office of other Office. For any damage done to the Men, Materials and/or property due

to non-observance of rules, the contractor will be solely responsible.

SECTION X: Drawings

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Arrangement of Transformer

Sign & Stamp of the Bidder

Earthing Arrangement for Transformer Centre

Sign & Stamp of the Bidder

Arrangements of Guy

1. Guy Clamp 2. Turn Buckle and Eye Bolt 3. Guy Insulator

4. Guy Wire 5. Guy Rod 6. Guy Pit (2 X 2 X 5 ft.)

7. θ 30 to 40 Deg.

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Double Pole (D.P.) Structure

Sign & Stamp of the Bidder

Guarding under 11 KV Line

Sign & Stamp of the Bidder

Guarding under LT Line

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (230 V)

Sign & Stamp of the Bidder