AHMEDABAD DIVISION

Name of Work : PROVIDING AND ERECTING OF FIRE FIGHTING SYSTEM

INSTALLATION WORK in CHANDOLA DEPOT

WORKSHOP @ AHMEDABAD DIVISION

Name of Agency :

DIVISONAL ACCOUNTANT

G.S.R.T.C., AHMEDABAD.

: SCHEDULE -- (A) :

Sr.No. Item Qty. Rate Per.

(1) The tender documents will be received by RPAD/By hand /Courier with the name of

work written on the top of the envelop addressed to the Chief Civil Engineer,

G.S.R.T.C. Corporation, Ahmedabad from the Electrical contractor licensed, Electrical

Contractor Registration for the work up to the time & date mentioned in Tender.

(2) 1 % Earnest Money as mentioned above against the work shall be paid in Cash/ D.D.

only. The receipt must be attached to the tender. The Earnest Money will be

returned on finalization of tender to the Contractor.

(3) The Earnest Money will be forfeited in case after the acceptance of the tender, the

Contractor fails to complete the contract document and pay the amount of security

deposit as noted above within the specified time limit of intimation in writing to do

(4) Statement showing experience of tender with copies of testimonials for the type of

work for which tender is submitted should be attached with the tender. A list of all

the works previously carried out and on hand at the time of tendering together with

the value of these works should also be attached with tender.

(5) No alteration in the form of tender of schedule or quantities and to additional in the

shape of special stipulations shall be permitted.

(6) Acceptance of the tender will rest with the competent authority who reserves the

right of rejection of any or all the tenders without assigning any reasons thereof

(7) A statement showing names of partners, directors, etc. of the firm with complete

addressed of each shall be attached to tender and all partners must sign the tender

unless it is signed by one of them who passes power of attorney to do so.

(8) The contractors are required to submit their tender income tax clearance certificate,

the tender which is not accompanied with ITC shall not be considered.

(9) The tender which does not fulfill all or any of the conditions or are incomplete in any

respect is liable to be rejected.

(10) The contractor whose tender is accepted shall be required to,

(i) Pay the amount of Security Deposit of the tender within ten days of the

(ii) Enter the amount or Security Deposit of the tender within ten days of the

(iii) Enter in regular contractor agreement in SBD tender form with the G.S.R.T.

(11) In case of any dispute arising regarding the work the decision of the Chief Civil

Engineer will be final.

(12) 1 % Welfare cess will be recovered from the contractor bill.

(13) E.M.D. & S.D. will be paid 1% & 10% of tender amount respectively in form of

Demand Draft / FDR / BG respectively from Nationalized or Schedule Bank must be

submitted at the time of agreement.

(14) All item included in the tender form must be done as per strictly instructed by the

Divisional Engineer.

(15) The tenderer must contain latest renewed Electrical License and registration from

R & B Department, Govt. of Gujarat.

(16) Chief Civil Engineer reserves all the right to accept or reject all tenders without

assigning any reason thereof.

(17) Last date of tender supporting documents, tender fees & EMD with concern

documents by hand/ RPAD upto dt.29-07-26, 16-00 hrs. “E-1 & Above”

Sr.No. Name of Place Amount (Rs.)

1 PROVIDING AND ERECTING OF FIRE FIGHTING SYSTEM

INSTALLATION WORK in CHANDOLA DEPOT WORKSHOP

Estimated amount of Rs.32,61,237/- (Rs. Thirty Two Lakh Sixty One Thousand Two

Hundred Thirty Seven Only)

I/We am/are willing to carry out the work at……………… % below/above …………….... percent

(should be written in figures and words) below/above the tendered rates mentioned above,

amount of my/our works put as under :

*Estimated amount put to tender ] *Estimated amount put to tender

below Rs……………………………net ] above Rs. _________________

 (Please strike out whichever is not applicable)

CONTRACTOR’S SIGNATURE. CHIEF CIVIL ENGINEER,

G.S.R.T.C., AHMEDABAD.

FIRE WORK CONDITIONS

Selection of an Agency for Supply, Installation, Testing, Commissioning and Maintenance

of Fire Fighting Equipment at GSRTC

General Terms & Conditions

1. Scope of Work

The selected Agency shall be responsible for the complete Supply, Installation, Testing,

Commissioning (SITC), and satisfactory operation of Fire Fighting Equipment and Systems at

the designated GSRTC Bus Stations, depots, workshop, division office, and tyre plant etc.

The scope shall include supply of all materials, accessories, fittings, valves, pipes, supports,

electrical connections, control panels, detectors, alarms, extinguishers, signages, testing

equipment, and all incidental works required for complete commissioning of the system.

The agency shall obtain the Pre-fire NOC, Final Fire N.O.C. with other relevant opinion from

the respected competent authority.

2. Eligibility Criteria for Agency

i) The bidder should have a registered office in Gujarat or provide an undertaking to

setup one on rental or ownership basis if work gets awarded.

ii) The Bidder shall be an establishment, firm, Partnership firm / LLP/ company/ Society

or any other legal entity incorporated in India and recognized under the relevant act

including any amendment thereto.

iii) The Bidder must have a valid license and certification to provide fire-fighting

services from the competent authority.

iv) The bidder must be resisted under Competent Chief Fire Officer / Regional Fire Office

v) The Bidder shall have a minimum of three years' experience in the execution of

Supply, Installation, Testing, and Commissioning of fire fighting equipment and fire

protection systems for Government, Semi-Government, Public Sector Undertakings

(PSUs), Local Self-Government Institutions, or reputed private organizations.

vi) The Bidder shall, over the past 3 (three) financial years preceding the Bid Due

Date, have completed fire safety O &M at Central or State government/ Semi -

government buildings of built-up area more than 500 sq.m :

3 (three) completed works costing not less than the amount equal to 80% of the

estimated tender value

2 (two) completed works costing not less than the amount equal to 50% of the

estimated tender value

1 (one) completed works costing not less than the amount equal to 40% of the

estimated tender value

vii) The Bidder should not be blacklisted by Organization / Government Entity /

Government Company

3. Milestone and Payment Terms

The payment condition shall be as per the milestone of the project.

Milestones Timelines of activity Payment

1 Submit and approval of Physical 15 days from LOA/WO Payment will be

Survey and Inception Report. issued date done accordingly the

2 Fire Safety Plan approval from 30 days from physical Physical Progress of

relevant authority (Pre- survey and submission of the Project

NOC)(Opinion) Inception Report

3 Complete the Installation and According to Contract

operate the Fire Equipment as signed between

per the Pre-Fire NOC/Opinion appointed contractor

4 Receiving of Final NOC 15 days from completion

of works at site

4. Applicable Codes and Standards

The entire work shall be carried out in accordance with the latest editions of:

 National Building Code (NBC) of India.

 Relevant Indian Standards (IS Codes).

 Bureau of Indian Standards (BIS) Specifications.

 Gujarat Fire Prevention and Life Safety Measures Act and Rules.

 National Fire Protection Association (NFPA) Standards, wherever applicable.

 Central Electricity Authority (CEA) Regulations.

 Local Fire Authority requirements.

 Any directions issued by the Government of India, Government of Gujarat, or GSRTC.

5. Site Inspection

The Bidder shall inspect the respective location, before submission of the bid and satisfy

itself regarding the site conditions, existing infrastructure, accessibility, and any other

factors affecting execution of the work. No additional claim shall be entertained on this

6. Material Specifications

 All equipment shall be new, unused, genuine, and of standard quality.

 Materials shall conform to relevant BIS/IS specifications.

 Equipment shall bear ISI marking wherever applicable.

 Only approved makes specified in the tender shall be used.

7. Supply and Installation

The Agency shall supply, transport, unload, store, handle, install, and commission all

equipment at its own risk and cost. Adequate precautions shall be taken to avoid damage to

existing structures, utilities, and public property.

Installation shall be carried out by trained and qualified personnel under the supervision of

competent engineers/staff.

9. Safety Requirements

The Agency shall comply with all applicable labour laws and safety regulations. The Agency

shall provide Safety helmets, Reflective jackets, Safety shoes, Gloves, Safety belts during

execution of work with Barricading and warning signage.The Agency shall be solely

responsible for any accident, injury, or damage occurring during execution.

10. Testing and Commissioning

The complete Fire Fighting System shall be tested in the presence of GSRTC representatives.

The Agency shall submit all relevant test reports. The system shall be considered complete

only after successful commissioning.

GSRTC may inspect the work at any stage. The Agency shall provide all necessary assistance,

manpower, instruments, and documents during inspection.

12. Third-Party Inspection

GSRTC reserves the right to appoint an independent inspection agency. Any defects

identified shall be rectified by the Agency without additional cost.

13. Statutory Approvals

The Agency shall obtain all necessary approvals, inspections, clearances, and No Objection

Certificates (NOCs) from the competent authorities wherever required.

14. Completion Period

The entire work shall be completed within the time specified in the Work Order. Delay shall

attract liquidated damages as per the Contract.

15. Defect Liability Period

The Agency shall provide a Defect Liability Period (DLP) of 12 months from the date of

successful commissioning unless otherwise specified in the tender. Any defects shall be

rectified free of cost.

16. Annual Maintenance

Where applicable, the Agency shall provide Comprehensive Annual Maintenance Services

(CAMC) after completion of the DLP under the terms specified in the Contract.

All supplied equipment shall carry the manufacturer's standard warranty. During the

warranty period, defective parts shall be replaced without any additional cost to GSRTC.

18. Documentation

The Agency shall submit:

 Approved Drawings

 Equipment Manuals

 Operation & Maintenance Manuals

 Warranty Certificates

 Inspection Reports

 Manufacturer Certificates

 Spare Parts List

 Other relevant documents

The Agency shall provide operational and maintenance training to GSRTC personnel after

commissioning of the system.

20. Labour Laws

The Agency shall comply with all applicable labour laws, including provisions relating to

minimum wages, EPF, ESIC, Employees' Compensation, Contract Labour, and other statutory

21. Quality Assurance

GSRTC reserves the right to reject any material or workmanship not conforming to the

specifications. The Agency shall replace rejected materials immediately at its own cost.

22. Damage to Property

Any damage caused to GSRTC property or any third-party property during execution shall be

repaired or compensated by the Agency at its own cost.

23. Housekeeping

The Agency shall maintain cleanliness at the work site and remove debris, scrap, and unused

materials regularly. The site shall be handed over in a neat and clean condition.

Failure to comply with contractual obligations, quality requirements, safety standards, or

completion timelines shall attract penalties and liquidated damages as specified in the

25. Termination

GSRTC reserves the right to terminate the Contract in whole or in part for breach of

contract, poor performance, insolvency, fraud, corrupt practices, abandonment of work, or

failure to comply with contractual obligations.

The Agency shall indemnify and keep GSRTC indemnified against all claims, damages, losses,

liabilities, costs, expenses, and legal proceedings arising out of the execution of the work.

27. Force Majeure

Neither party shall be liable for failure to perform its obligations due to Force Majeure

events as defined in the Contract.

28. Dispute Resolution

Any dispute arising out of the Contract shall first be referred to GSRTC for amicable

settlement. Failing such settlement, the matter shall be governed by the Arbitration and

Conciliation Act, 1996 (as amended), and the courts at Ahmedabad, Gujarat, shall have

exclusive jurisdiction.

The Agency shall comply with all circulars, instructions, technical specifications, and

directions issued by GSRTC during the execution of the work.

30. Decision of GSRTC

The interpretation of the tender conditions, technical specifications, quality standards,

measurements, acceptance of materials, certification of work, extension of time, levy of

penalties, and all matters relating to execution of the Contract shall rest solely with GSRTC,

and its decision shall be final and binding upon the Agency.

Contractor Signature Chief Civil Engineer

GSRTC, Ahmedabad