Bi-Annual rate contract for Transportation of line and substation Materials from various GETCO Store to Construction division store, Mehsana including Loading and Unloading of materials

3 Estimated cost including GST Rs.

4 Earnest Money Deposit amount Rs.

5 Appropriate Class Any class

6 Completion period from commencement of work 24Months

Last On-line Technical Bid/ Price-Bid submission Date

up to 16.00 hours only

7 Date of opening of on-line Technical Bid Dtd. 17-04-2026

8 Tentative Date of on-line Price bid opening (if possible) Shall be intimated separately

1. All the relevant documents including tender copy to be submitted though ONLINE only. No physical

documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form only. It shall be

sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final. This is

intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in

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bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of

each line appearing in each online annexure. Wherever required, bidder shall invariably have to upload

supporting authentic documents in the online bid. (In the absence of required details in the online

annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any

objection against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD through online payment methods only. Copy of payment to

be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Payment option for submission of Tender fees & EMD should be Online i.e. by RTGS/NEFT only.

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

After payment through RTGS/NEFT, Bidder has to provide following details by e-mail on the same date

of payment so payment receipt can be generated. Mail should on below mail addresses with contains

Sr Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

[email protected]

[email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc.

7. No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Corporation shall not assume

any responsibility for late receipt.

8. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any

reason thereof.

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INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The G u j a r a t E n e r g y T r a n s m i s s i o n C o r p o r a t i o n L t d . B a r o d a hereinafter called ‘ OWNER’ or

‘GETCO’ i n t e n d s t o receive b i d s f o r Bi -A nnual rate cont ract for Transport at ion of li ne and

substat ion M ateri als f rom various GE T CO St ore to Constructi on divisi on store, Mehsana

incl uding Loadi ng and U nl oading of mat erials. as detailed in the accompanying specifications in

accordance with Terms and Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirement

1 Registration: Bidder quoting for the bid shall have registration with GETCO/Central/State Government/ Railway/Semi. Govt.

Organizations or Road transport authority.

2 Experience: Bidder should have executed similar work of transportation/Loading/Unloading with GETCO/Central/State

Government/ Railway/Semi. Govt. Organizations or Road transport authority preferable. Attested Xerox copy of work

orders executed from GETCO/State Govt./ Railway or other semi Govt. Authority with satisfactory completion certificate

from respective department should be submitted.

3. Solvency: Latest bank solvency certificate not older than 1 Year from any Nationalized/ Scheduled/Co-operative Bank of

a sum of minimum 20 % of the estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered with Regional P. F.

5 Financial Statement: The Bidder should submit certified photocopy of audited financial statement i.e.

Balance sheet with profit and loss account of last three Years. In case, audit is not mandatory, bidder

should submit photocopy of financial statements i.e. Balance Sheet & Profit & Loss Account

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid

documents in case of partnership firm & self-affidavit for proprietorship firm. MOA/AOA shall be

submitted in case it is corporate entity. All such documents shall have to be NOTARISED

7. I.T. PAN CARD: The bidder should submit the attested Photocopy of PAN Card of their firm.

8. GST Registration: The bidders should submit the certified copy of GST registration of their firm.

9. Building and other Construction Workers’ Welfare Cess Act registration copy, if applicable (after tender awarding).

The bidders must be attach submitted all above documents scanned copy on n-procure and certified/self-verified

copy of all documents submit with physical Technical bid.

2.1 The above cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion t h e

Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid discussions/presentations)

shall be fully borne by the Bidder. Owner will not be responsible/ liable for these costs irrespective of the course

and conclusion of this Bidding.

4.0 BID DOCUMENTS

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment specifications/characteristics,

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the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein, which may in any

manner, affect the scope & content of work and the costs thereof. Submission of a Bid not substantially

responsive to the Bid Document in all respects and/or failure to furnish all information required by the Bid

Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt as to

the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid d i s c u s s i o n t o

the owner in triplicate. The o w n e r w i l l i s s u e e x p l a n a t i o n s , i n t e r p r e t a t i o n s and clarifications as

deemed fit in writing as a response to this request. On receipt of such interpretations/clarifications, the Bidder may

submit his Bid within the date and time stipulated in the Bid invitation, all such explanations, interpretations and

clarifications from the Owner shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his representative(s) will

not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the Bidding

Document at the address contained in the letter of request for issue of bidding document from the Bidders. Owner will

bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing their

bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the Bidders

while they submit their bids and shall invariably enclose such documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the Bidder

and the Owner, shall be written in the English language, provided that any printed literature furnished by the

Bidder may be written in another language so long as accompanied by an English translation of its pertinent

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any printed/type

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written text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any effect

on the execution of the Contract covered under these documents and specifications. The Owner shall not entertain

any request for clarifications from the bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered while submitting

t h e proposals. No claim for financial adjustment to the Contract awarded under these specifications and

documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor any

financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such clear

information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

the Bidding Documents, indicating, for the services to be rendered, a brief description of services, quantity and

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the Qualification Requirements as

detailed in Clause 2.0 above and Special Conditions of Contract (including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed

by the Company Authorized Signatory wherever specified.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

equipment erection and other installation services specified under the accompanying Technical Specifications. It will

include among others as specified therein the following:-

a) Receipt of equipments and material from Soja or any GETCO construction store and transporting, storage,

preservation and conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the bidding

documents permitted by the Owner and therefore, the Bidders are advised that while making Bid Proposals and

quoting prices these conditions may appropriately be taken into consideration. Bidders are required to furnish a

certificate in this regard as per the format provided in Special Conditions of Contract in a separate sealed envelope

containing Bid security, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall

be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets and

specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

12.0 Bid Price:

in bid proposal sheets for erection, testing and commissioning, and other services it proposes to furnish under the

contract. The % age above/below indicated shall be inclusive of all taxes and duties applicable inclusive of GST

applicable on required inputs and services.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in relation to

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12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition

scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer himself. In no case additional amount towards GST or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each item of

Goods/Service. If not specifically mentioned then COMPANY will have the option to take the prices as exclusive of taxes

and duties at maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The price bid submitted

in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply the goods /

services, meaning thereby the bidder has to supply the goods / services from the relevant declared / registered place of

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not be

subject to variation on any account saving for change in quantity. A bid submitted with an adjustable price

quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax, surcharge on income tax and any other corporate tax, Excluding GST and excluding

welfare cess at prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the right to make deduction at

source from the amounts payable to the contractor in respect of Income Tax (on the cost of items of supply included

in the works contract) as may be mandatory in terms of the law. The owner shall not bear any liability in this regard

but shall issue necessary certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the next

day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the owner

shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors. Besides the said statutory variation, no other statutory

variation shall be payable by the owner.

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by the Bidder in the

Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No. 14.3. If the cost to the

Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons of the making,

passing or promulgation of any law after the date of submission of bid or by any order, regulation or bye-law having

the force of law the amount of such increase or reduction shall be added to or deducted from the “Contract

Price” as the case may be for direct transactions between contactor & owner, and not for bought out items. It

is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of submission of

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

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14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax or

duty will be applicable only to the direct transaction between the contractor and the owner.

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the applicability

of Work Contract Tax. Entry Tax, GST, etc. in respect of this work and include the same in the quoted price. No

separate claim in this regard will be entertained by the Owner, as it is the responsibility of the Bidder to pay all

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for performing

the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance

in General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s attention is

specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities under

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools & tackles

etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning

including performance and guarantee tests of the equipment. If any such equipment is listed anywhere else in the

proposal and not specially mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s

proposed scope of supply.

18.0 Bid Security/EMD:

18.1 (a) Bidders have to pay EMD by online i.e. RTGS/ NEFT as given in tender notice for above work along with the Technical

Bid. Cheque/ DD/ Corporate Bank Guarantee are not accepted. No interest will be allowed on amount of EMD paid

(d) Validity Period: - The offer should be valid for a minimum period of 180 days from the date of opening of Technical bid.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the guarantee

forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the Owner without any

condition whatsoever.

The Owner as non-responsive will reject any bid not secured in accordance with Para 20.1 above. No exemptions are

made in the furnishing of the security.

Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from the date

of submission of tender whichever is later.

The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

The bid guarantee may be forfeited.

If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

If a bidder refuses to accept the contract or fails to commence the works ( including supplies within thirty days of letter of

award of contract )

19.0 Format of Bid:

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All the relevant documents including tender copy to be submitted though ONLINE only. No physical

documents to be submitted by bidder, it must be submitted by n-Procure only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid and must

be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed

or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name;

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized representative(s).

20.3 Bids by Corporation/Company m ust be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or

other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a principal

and agent have bid under different names without disclosing their connection then such bids will be liable for

rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Sealing and marking of bids:

No Technical and Commercial bid documents required.

22.0 Deadline for submission of bids: as per Tender Notice

Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by the

Owner, will be rejected and not considered for evaluation same will return with seal condition.

24.0 Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the modification or

withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 21.0. The envelope should clearly indicate whether the modification is for the

Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period

of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this interval may

result in the Bidder’s forfeiture of its bid security.

E. BID OPENING AND EVALUATION

25.0 Opening of bids by owner:

25.1 The Owner will open the technical bids (Cover –I, II, ) in the presence of Bidder’s representatives who choose to

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attend on the date and time mentioned for opening of bids in the Invitation to Bid or in case any extension has

been given thereto, on the extended bid opening date and time notified to all the Bidders who have purchased

the bidding document. The Bidder’s representatives who are present shall sign a register evidencing their

25.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at his discretion

may consider appropriate, will be announced in the Technical Bid Opening.

25.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in the presence of representatives (up

to two per firm) of such bidders who choose to be present. The date & time of opening the Price Bid shall be

intimated to all such qualified bidders by Fax/Telex/Mail, at least one day in advance besides inviting final price bid if

found appropriate after evaluation of Technical bids.

25.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any such other details

as the Owner, at his discretion, may consider appropriate, will be announced/ furnished in the Price Bid Opening.

25.5 No electronic recording/transmitting devices will be permitted during Bid opening.

26.0 Purpose of evaluation of bids:

26.1 The Bids received/accepted/opened w i l l be e v a l u a t e d by t h e Owner to a s c e r t a i n the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications and

documents. All technically responsive bids shall then be examined to determine the LOWEST EVALUATED

COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

27.0 Policy for bids under consideration:

27.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives and other interested parties are advised to refrain from contacting by any means,

the owner and/or his employee’s representatives on the matters related to Bids under consideration.

28.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the price or

substance of the bid shall be sought, offered or permitted.

29.0 Preliminary Examination:

29.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors have

been made, whether required sureties have been furnished, whether the documents have been properly signed, and

whether the bids are generally in order.

29.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between

the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected

accordingly. If there is a discrepancy between words and figures, the amount advantageous to the Owner will

prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be rejected and the amount of

consistent with each other. In the case of any inconsistency in the prices furnished in the specified prices schedules to

be identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose of

evaluation and for the purpose of award of Contract use the lowest of the prices in these schedules.

29.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the Bidding

Docum ent. For purpose of these Clauses, a substantially responsive bid is one, which conforms to all the

terms and conditions of the Bidding Document without material deviations. A material deviation is one which

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affects in any way the prices, quality, quantity or delivery period of the equipment, completion of works or which

limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these

specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based on the

contents of the bid itself without recourse to extrinsic evidence.

29.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be made

responsive by the Bidder by correction of non-conformity.

29.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute a

material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

30.0 Evaluation of Price Bids:

No Copy of PRICE-BID requires in Physical copy of bid. It is compulsory to submit price-bid through

on-line (n-code) only. Same will observed in physical bid during opening, online price bid shall

be consider as a final.

31.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for Deviations.’

F. AWARD OF CONTRACT

32.0 Award Criteria

32.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is

determined to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this regard.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms and

conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at time

prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee/SD . Owner will promptly notify each unsuccessful

Bidder and will discharge its bid security,

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will send

the Bidder the detailed of Award/LOI, incorporating all agreements between the parties.

35.2 Within 30 days of receipt of the detailed of Award/LOI, the successful bidder shall sign the same with date and

return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed within

30 (Thirty) days of notification of Award.

36.0. If bidder having experience in Sub-Contract, please furnish the authorization letter form principal order placing authority .

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GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 'Owner' shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies

i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, Labor and services, as per the Specifications and

complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such other

schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated or

used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions

and/or deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the entire

scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and guarantee

tests to be performed at Site by the Contractor including cost of insurances.

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect the

equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.12 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub division

deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

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1.16 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as the

1.17 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like importance

are used the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.18 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor before the

work is taken over by the Owner.

1.19 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.20 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as specified in

the accompanying Technical Specifications or otherwise agreed in the Contract.

1.21 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot be

detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.22 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made here under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the Contract.

1.23 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.24 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in other parts of

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral part

of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract, the Special Conditions of Contract. and all other documents included under Part-I,

Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be provided under the Contract as

brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto between

the Contractor and the Owner prior to the Award of Contract except to the extent of repugnancy.

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d) Letter of Award and any agreed variations of the conditions of the documents and special terms and conditions of

Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the Engineer

whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner

in connection therewith, to any person other than a person employed by the Contractor in the performance of

the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as

may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions, quantity,

quality or other information, concerning the works unless prior written permission has been obtained from the

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the property

of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated as a

single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at

site, installation, testing and commissioning including performance testing in respect of all the equipment material

equipment/materials given by the owner after observing standard store procedures for transport from owner’s

stores, insurance, unloading storage handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing, then the

Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute an

Indemnity Bond in favor of the Owner in the form acceptable to the S u p e r i n t e n d i n g engineer (TR), MEHSANA

for keeping the equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract.

Samples of Performa for the Indemnity Bond will be furnished during award of Contract.

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various components only

for the convenience of payment under the Contract(s) and for the measurement of deviations or modifications

under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of MEHSANA shall have

exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

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7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to

the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance of the Letter of Award, at

the office the Owner at MEHSANA on a date and time to be mutually agreed. The Contractor shall provide for

signing of the Contract, Performance Guarantee, appropriate power of attorney and other requisite materials. In case

the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will have to be

extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect thereto or

to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights or

options or in any way to affect the validity of the Contract. The exercise by either party of any of its rights herein shall

not preclude or prejudice either party from exercising the same or any other right it may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the Contract.

The Contractor shall so organize his resources and perform his work as to complete it not later than the date agreed

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as design, procurement, manufacturing, shipment

and field erection activities within seven (7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the Owner on

such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective Construction division unless otherwise provided in LOI.

12.0 PENALTY FOR DELAY

12.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the Contractor

shall pay to the Owner as penalty a sum specified for each specified period of delay. The details of such penalty

are brought out in the accompanying Special Conditions of Contract in clause no. 10 (SCC).

12.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the Contract

12.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the Contract

prices Plus GST detailed in the Special Conditions of Contract (SCC).

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13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or damages,

repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer without advance

notice to the Contractor and the cost of such work shall be paid by the Contractor. In the event such action is taken

by the Engineer, the Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and conditions of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision of

this clause shall apply to portion of the works so rectified or corrected until the expiry of 1 months from the date of

such rectification or correction. If any defects are not rectified within a reasonable time, the Engineer may

proceed to do the work at the Contractor’s risk and cost but without prejudice to any other rights which the Owner

may have against the Contractor in respect of such defects.

13.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any rectification or

correction is carried out on his behalf at the site, the Contractor shall bear the cost of such rectification or correction.

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under this

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner or

the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all Indian

duties, levies and taxes lawfully assessed against the Contractor for his personal income & property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the failure,

omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under the

Contract, or for damage or injury caused by the alleged omission or negligence on the part of the Contractor, his

agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep the

Owner, and the Engineer and/or his representative, harmless from all losses, damages, expenses or decrees arising

of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all his

liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty period or

after finalization of material account and final bill and till such time as the Contractual liabilities and responsibilities

of the Contractor, shall prevail. All other payments made under the Contract shall be treated as on-account

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting or with- holding of

the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning

and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the

decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s decision

and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right to

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request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works

and the decision of the Engineer as rendered shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works

(hereinafter referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by

the Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers subject to

the provisions hereinafter contained, from time to time during the execution of the Contract, by notice in writing to

instruct the Contractor to make such variation without prejudice to the Contract. The Contractor shall carry

out such variation and be bound by the same conditions as far as applicable as though the said variations

occurred in the Contract Documents. If any suggested variations would, in the opinion of the Contractor, if carried

out, prevent him from fulfilling any of his obligations or guarantees under the Contract, he shall notify the Engineer

thereof in writing and the Engineer shall decide forthwith whether or not, the same shall be carried out and if

the Engineer confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation shall be added

to or deducted from the Contract Price as the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor

to enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared or

any design, drawings or pattern made or work done as per the contract requires to be altered, a reasonable and

agreed sum in respect thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of carrying

out the alterations or additional or substituted work which either then or later on, will in the

opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case

later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions, advise

the Engineer to that effect. But the Engineer shall not become liable for payment of any charges in respect of any

such variations, unless the instructions for the performance of the same shall be confirmed in writing by the

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the extent

of any change in the price, before the Contractor proceeds with the change.

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision

of the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items

in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease or cancel the quantities

of items under the Contract but without any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications, shall not be

subjected to any limitation for the individual items but the total variations in all such items under the Contract shall be

limited to a percentage of the Contract price as specified in the Special Conditions of Contract.

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change in

quantities as above. The base unit rates, as identified in the Contract shall however remain constant during the

currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available for

the change in quantity, the same shall be subjected to mutual agreement.

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20.0 CO-OPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and freely

exchange with them such technical information as is necessary to obtain the most efficient and economical design

and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the Owner in

respect of such exchange of technical information, wherever needed.

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any order

by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or any part of

the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by the Engineer

shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the Owner or any

right to damages herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any

other or subsequent breach.

22.0 CERTIFICATE NOT T O AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension

of time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner against

the Contractor or relieve the Contractor of his obligation for the due performance of

the Contract, or be interpreted as approval of the Works done or of the equipment furnished and no certificate

shall create liability for the Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of damages whether due,

ascertained, or certified or not or any sum against the payment of which he is bound to indemnify the Owner,

nor shall any such certificate nor the acceptance by him of any sum paid on account or otherwise affect or prejudice

the rights of the Owner against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost submit

periodic progress reports as may be reasonably required by the Engineer with such materials as, charts, net-works,

photographs, test certificates, etc. Such progress reports shall be in the form and size as may be required by the

24.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and erected by the

Contractor, the Engineer shall issue to the Contractor a Taking over Certificate as a proof of the final acceptance of

the equipment. Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance thereof

on account of minor omissions or defects which do not affect the commercial operation and/or cause any serious

risk to the equipment. Such certificate shall not relieve the Contractor of any of his obligations which otherwise

survive, by the terms and conditions of the Contract after issue of such certificate.

25.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner as

per the guidelines and conditions specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works and on fulfillment by the Contractor

of all his liabilities under the Contract.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

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Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions specified

26.0 Payment Schedule

26.1 Application for Payment

26.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner.Performa for

application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought on

to the site pursuant to the Contract up to the date mentioned in the application and for the period covered since the

last preceding certificate, if any.

26.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date mentioned in the

application for the payment certificate, provided that no sum shall be included in any interim payment certificate in

respect of the works that, according to the decision of the Engineer, does not comply with the Contract.

26.5 Mode of Payment

26.6 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

26.7 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be made direct to the

Contractor by the Owner.

26.8 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing the

Contract Agreement. The payments linked with the dispatch of materials shall only be made after production of all

dispatch documents as specified in the relevant Contract conditions which will include the Material Inspection

Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer,

one for the quantum of work completed and the other for the successful completion of quality check points involved

in the quantum of work billed.

27.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the Contractor

is liable, or any other retention award will be claimed by the Owner. The Owner to the Contractor shall bill all

such claims regularly as and when they fall due. Such bills shall be supported by appropriate and certified vouchers

or explanations, to enable the Contractor to properly identify such claims. Such claims shall be paid by the

Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor

within the said period, the Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works and

obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, i r r e s p e c t i v e of such acceptance, the responsibility to maintain

adequate insurance coverage at all time during the period of Contract shall be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and obligations. The

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insurance covers to be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely convertible

28.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into satisfactory

operation and all activities to be performed till the successful completion of commissioning of the equipment shall

be to the account of the Contractor. The Contractor shall be responsible for preference of all claims and make

good the damages or loss by way of repairs and/or replacement of the equipment, damaged or lost. The transfer of

title shall not in any way relieve the Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the Owner with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

28.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, weather conditions, accidents of

all kinds, etc. The scope of such insurance shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs till the equipment is delivered at Site.

The insurance policies to be taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

28.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will be

included in Contract Price, However, the Owner may from time to time, during the pendency of the Contract, ask the

Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to the Contract will agree

for a mutual settlement, for reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts on premium, which may be

available for higher volume or for reason of financing arrangement of the project.

28.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

28.6 Special Conditions of Contract details out the various insurance liabilities.

29.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful completion

of commissioning as defined elsewhere in the Bid document.

30.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

30.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his authorized

agents, then the Contractor shall be given due extension of time for the completion of the Works, to the extent

such omission on the part of the Owner has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

31.0 FORCE MAJOURE

31.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the case

may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and which

substantially affects the performance of the Contract, such as:

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a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing of

31.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force major

cause as referred to and/or defined above The date of completion will, subject to hereinafter provided, be

extended by a reasonable time even though such cause may occur after Contractor’s performance of obligation

has been delayed due to other causes.

32.0 SUSPENSION OF WORK

32.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued by

the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period equal to

duration of the suspension.

32.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works will be

paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner shall not be

responsible for any liabilities if suspension or delay is due to some default on the part of the Contractor or his Sub-

33.0 CONTRACTOR`S DEFAULT

33. If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect

to comply with any reasonable order given to him, in writing by the Engineer in connection with the works or

shall contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make

good the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice

within thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to

employ other workmen and forthwith to execute such part of the works as the Contractor may have neglected

to do or if the Owner shall think fit, without prejudice to any other right he may have under the Contract to take

the work wholly or in part out of the Contractor's hands and recontract with any other person or persons to

complete the works or any part thereof and in that event the Owner shall have free use of all Contractor's

equipment that may have been at the time on the Site in connection with the works without being responsible

to the Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the

same, and If the sum that the Contractor is entitled to be paid plus the costs incurred by the Owner in

completinq the works, exceeds the Contract Price or the entire works i entire works have been com leted or the

rice or art o the works if part of the works have been completed, the Contractor shall be liable for such excess.

If such excess is areater than the sums due to the Contractor, the Contractor shall pay the balance to the

Owner and if such excess is less than the sums due to the Contractor. Owner shall pay the balance to the

Contractor. For facilitatinq such payment, Owner shall encash the Bank Guarantees of Contractor available

with Owner/s and retain such other payments due to the Contractor under the Contract in question or any other

Contract that the Owner/s may have with the Contractor. Such payment of excess amount shall be

independent of the liquidated damages for delay which the Contractor shall have to pay if the completion of

works is delayed.

34.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

34.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen (15) day’s

notice in writing to the Contractor of his decision to do so.

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34.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified

in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are

related to the work terminated and terms satisfactory to the Owner, stop all further sub- contracting or purchasing

activity related to the work terminated, and assist Owner in maintenance, protection, and disposition of the works

acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

34.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

35.0 FRUSTRATION OF CONTRACT

35.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the Indian

Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the Contract, subject to

provisions contained in sub-clause 45.3 below.

35.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful or

flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the Contractor in

accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved

from carrying out further obligations under the Contract treating it as frustration of the Contract.

35.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at reasonable

settlement on all issues including amounts due to either party for the work already done on quantum merit basis, which

shall be determined by mutual agreement between the parties.

36.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation to

the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal

liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The Owner shall then be

entitled to deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

37.0 SETTLEMENT OF DISPUTES

37.1 Arbitration Clause:

FOR WORKS CONTRACTS & COMPOSITE CONTRACTS

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or

validity thereof (hereinafter referred as "the Dispute") shall, upon the written request of either

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Party be referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause, arising under or in connection with the

present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1 992."

39.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments claimed and the

payments received vis-à-vis the works executed, for reconciliation of accounts with the Owner. The Contractor

shall also prepare and submit a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the award of Contract.

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications & document

shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at Site.

Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his field

activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of the

Government of India) and the rules made there under in respect of any employee or workman employed or engaged

by him or his Sub-Contractor. He shall abide by labor laws and others as specified in the special conditions of

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be to the

account of the Contractor. Should any such inspection or registration need to be re-arranged due to the fault of the

Contractor or his Sub Contractor, the additional fees to such inspection and/or registration also shall be borne

by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing and

commissioning of the equipment to be supplied & erected under the Contract. The Owner shall continue to hold the

lien on all such equipment throughout the period of Contract. No material brought to the Site shall be removed from

the Site by the Contractor and/or his Sub-Contractors without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

4.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site, except by the special permission, in writing of the

Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract. Any written

order or instruction of the Engineer or his duly authorized representative shall be communicated to the said

authorized resident representative of the Contractor and the representative shall be available at a stated address for

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing

other works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in the

vicinity of the Works under the Contract. The Contractor shall also so arrange to perform his work as to minimize, to

the maximum extent possible, interference with the work of other Contractors and their workmen. Any injury or

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damage that may be sustained by the employees of the other Contractors and the Owner, due to the Contractor’s

work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees and

workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or employee of the

Contractor at the Site, if in the opinion of the Engineer such employee has misconduct himself or is incompetent or

negligent or otherwise undesirable and then the Contractor shall remove such a person objected to and provide in his

place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules

for carrying-out each part of the works. Any review of such plan or schedule or method of work by the Engineer

shall not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also

not be considered as an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure or inefficiency of any such

plan or schedule or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy and

efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety of all

persons employed by him or his Sub–Contractor and all the properties under his custody during the performance

of the work. This requirement shall apply continuously till the completion of the Contract and shall not be limited to

normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight comparison

to the schedules. The report shall also indicate the reasons for the variance between the scheduled and actual

progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for the month,

detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer.

No claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works

and the Contractor shall be responsible for complete restoration of the damaged works to original conditions to

comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience

of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and other

payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government agency under any of

the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labor Regulation Abolition

Act or any other law due to act of omission of the Contractor, the Owner may make such payment and shall recover

the same from the Contractor’s bills.

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13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site,

land for construction of Contractor’s field office, workshop, stores, etc. required for execution of the Contract. Any

such temporary construction shall be done by the Contractor at his cost

b)On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless the

Contractor has handed over the vacant possession of land allotted to him for the above purpose, the payment of his

final bill shall not be made.

13.2 Electricity & Power supply:

Where power supply is available with the Owner for construction purpose the same will be provided at the job site

at one point of the distribution system as may be decided by Engineer charge for consumption in works free. Electricity

furnished will be 440 volts, 3 phase, 50 cycles and 230 volts, 1 phase, 50 cycles. Each Contractor shall provide

and install all necessary transformers, switchgears, wiring fixtures, bulbs and other temporary equipment for

further distribution and utilization of energy for power and lighting and shall remove the same on completion of the

work. Should, however, electricity be used in the Contractor’s Labor/staff colony, the power so consumed shall be

charged at the prevailing tariff rate of the GUVNL as prevalent for that area at the time of award of work; the supply

may be withdrawn if the power is used for purposes other than for the work of the project and the Contractor shall

not be entitled to any claim whatsoever on account of any such action taken by the Engineer.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-assembly,

erection, testing and commissioning of the equipment covered under the Contract. He shall submit a list of all such

materials to the Engineer before the commencement of work at Site. These tools and tackles shall not be removed

from the Site without the written permission of the Engineer.

14.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and workmen

working at the Site. Enough number of Contractor’s personnel shall be trained in administering first-aid.

14.4 Cleanliness

14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish, debris etc.

during the period of Contract. The Contractor shall employ enough number of personnel to keep the work area

clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas where equipment might

drip oil and cause damage to the floor surface, a suitable protective cover of a flame resistant, oil proof sheet shall be

provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the Works shall be performed to the lines, grades and elevations indicated on the drawings. The Contractor

shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points will be established

and marked by the Engineer at site at suitable points. These points shall be used as datum for the works under the

Contract. The Contractor shall inform the Engineer well in advance of the times and places at which he wishes to

do work in the area allotted to him so that suitable datum points may be established and checked by the

Engineer to enable the Contractor to proceed with his works. Any work done without being properly located

may be removed and/or dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to the extent

practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from the Site

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at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the construction

and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting. Enough of

such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor shall be carried out in

presence of contractor and is deemed considered as part of the work completion. If it is anticipated that the above test

may prolong for a long time, the Contractor’s workmen required for the above test shall always be present at Site

during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received, unloaded, transported

and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit to

the Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be solely

responsible for any shortages or damages in transit, handling and / or in storage and erection of the equipment at

Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc, shall be to the

account of the Contractor.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored shall be properly

protected to prevent damage either to the equipment or to the floor where they are stored. The equipment from the

store shall be moved to the actual location at the appropriate time so as to avoid damage of such equipment at

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating before they

are installed and energized. Motor bearings, slip ring, commutators and other exposed parts shall be protected

against moisture ingress and corrosion during storage and periodically inspected.

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance at least once in

three months from the date of receipt till the date of commissioning and a record of such measured insulation

values maintained by the Contractor. Such records shall be opened for inspection by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored in a

suitable manner to prevent damage or deterioration in quality by storage.

19.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame proof

covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators,

exciters and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The

Engineer, in addition, may direct the Contractor to move certain other materials, which in his opinion will require

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indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

20.0 CONSTRUCTION MANAGEMENT

20.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and the

tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer shall

not be a cause for extra compensation or extension of time for the Contractor.

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the Engineer.

The Contractor shall attend such meetings and take notes of discussions during the meeting and the decision of the

Engineer and shall strictly adhere to those decisions in performing his works. In addition to the above weekly meeting,

the Engineer may call for other meetings either with individual Contractors or with selected number of Contractors and

in such a case the Contractors if called, will also attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in accordance

with the specified construction schedule. If at any time, the Contractor is falling behind the schedule, he shall take

necessary action to make good for such delays by increasing his work force or by working overtime or otherwise

accelerate the progress of the work to comply with the schedule and shall communicate such actions in writing to the

Engineer, satisfying that his action will compensate for the delay. The Contractor shall not be allowed any extra

compensation for such action.

20.4 The Engineer shall, however, not be responsible for provision of additional Labor and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at

21.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents and

any other supplementary data complete with all the latest revisions thereto. The Contractor shall also maintain in

addition the continuous record of all changes to the above Contract Documents, drawings, specifications, and supplementary

data, etc. effected at the field and on completion of his total assignment under the Contract shall incorporate all such

changes on the drawings and other Engineering data to indicate as installed conditions of the equipment furnished and

erected under the Contract. Such drawings and Engineering data shall be submitted to the Engineer in required number of

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including construction equipment, tools

and tackles for the purpose of the works under intimation to the Engineer. All such goods shall, from the time of

their being brought vest in the Owner, but may be used for the purpose of the works only and shall not on any

account be removed or taken away by the Contractor without the written permission of the Engineer. The

Contractor shall nevertheless be solely liable and responsible for any loss or destruction thereof and damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him by

the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) day’s notice in writing

of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such manner as he

shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

22.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the Engineer

the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written

permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

for protection of all persons including members of public and employees of the Owner and the employees of other

Contractors and Sub-Contractors and all public and private property.

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24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions

of Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond the

Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under

the Workmen’s Compensation Act, 1948 (Government of India). This policy shall

also cover the Contractor against claims for injury, disability, disease or death of his

or his Sub-Contractor’s employee, which for any reason are not covered under the Workmen’s Compensation

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or death of

members of public or damage to property of others, due to any act of omission on the part of the Contractor, his

agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

24.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of all his

liabilities either direct or indirect, in pursuance of the Contract.

25.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without subjecting

the equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc.

and during other unfavorable construction conditions. No field activities shall be performed by the Contractor under

conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or measures

are taken by the Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come across

during the course of performance of his Works either during excavation or elsewhere, are properly protected and

handed over to the Engineer. Similarly the Contractor shall ensure that the bench marks, reference points, etc,

which are marked either with the help of Engineer or by the Engineer shall not be disturbed in any way during the

performance of his Works. If any work is to be performed which disturbs such reference the same shall be done

only after these are transferred to other suitable locations under the direction of the Engineer. The Contractor shall

provide all necessary materials and assistance for such relocation of reference points etc.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to him or to

or to others, working at the Site. The Contractor shall also be responsible for provision of all safety notices and safety

equipment required both by the relevant legislations and the Engineer, as he may deem necessary.

27.4 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and where

such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall be

strictly operated and maintained by the Contractor in accordance with manufacturer’s Operation Manual and safety

instructions and as per Guidelines/rules of in this regard.

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27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in accordance with

the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated Laws/Rules in force from

time to time. A register of such examinations and tests shall be properly maintained by the Contractor and will

be promptly produced as and when desired by the Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the Site including safe means

of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the control and

supervision of an experienced and competent person. For erection, good and standard quality of material only shall

be used by the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging

to the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing

by to handle such fuses, wiring or electrical equipment

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other Contractor

or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an earthed

metal sheath surrounding the cores.

27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

27.13 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the Engineer

and a permit to work shall be issued by the Engineer before any repair work is carried out by the Contractor. While

working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to he

provided by the Contractor to electricians/workmen/officers.

27.14 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason,

whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the Engineer in prescribed

form and also to all the authorities envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried

out in such a way that it may cause accidents and endanger the safety of the persons and/or property, and/or

equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards a n d possible

injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the

specific work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within 3 days of

such stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons as

provided in Para 31.18 above and the period of such stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of liquidated damages.

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety

Rules which would generally include but not limited to following

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a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to enable him to

conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the hazards

incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone areas and

adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots for working

in slushy or in inundated conditions are essential requirements to be fulfilled.

27.18 The Contractor shall follow and comply with all Safety Rules, relevant provisions of applicable laws pertaining to

the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur,

protest or contest or reservations. In case of any discrepancy between statutory requirement and Safety Rules

referred above, the latter shall be binding on the Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable for death Causing death per person

b. Major injuries or accident causing Rs. 20,000/- : injury to any person, whosoever. 25% or more

permanent disablement per person To Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The compensation

mentioned above shall be in addition to the compensation payable to the workmen/employees under the relevant

provisions of the Workmen’s Compensation Act and rules framed there under or any other applicable laws as

applicable from time to time. In case the Owner is made to pay such compensation then the Contractor is liable to

reimburse the Owner such amount in addition to the compensation indicated above.

28.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and other

applicable Indian recognized codes and laws and regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract. The

provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in the Instructions

to Bidders (ITB), the General Conditions of Contract (GCC) and Erection Conditions of Contract (ECC). The intent of

provisions herein are specific to this contract and are, in general, supplementary to related provisions under ITB,GCC

and ECC. However, in certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in these

Special Conditions of Contract will prevail.

2.0 Tender Fee:

As per Mentioned in Tender Notice

3.0 Earnest Money Deposit (EMD):

As per Mentioned in Tender Notice.

4.0 Declaration by bidder:

The Bidder shall sign the Declaration enclosed to this SCC & submitted online and not furnishing the same will make the Bid

5.0 Technical Qualifying Criteria:

As per Qualification requirement clause No.-

6.0 Financial Qualifying Criteria:

As per Qualification requirement clause No.-

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, –unloading & stacking at site of

equipment materials received from construction store M E H S A N A after observing all store formalities of

7.2 No extra payment toward any type of templates and erection tools /materials will be made.

7.3 Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services within the original contractual delivery period. The aPmount

and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be immediately passed on

to the COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

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The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in

the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will have

the option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services from

the relevant declared / registered place of supply only.

* Contractor has to submit invoice/challan as documentary proof with each RA bill and final bill and in

which it shall be specifically mention the nature of service SAC code under which the amount of of

GST payable by GETCO (if any) without fail.

* GST shall be paid along with RA bill and contractor shall provide along with the CA certificate and

undertaking signed by authorised signatory of the contractor along with the last RA bill / final bill to

ensure that GST charged and collected from GETCO is paid to Government treasury and the

accurate and correct details of invoices are also uploaded on the GST portal within the stipulated

* However, final bill shall be paid and SD / BG / FDR shall be released only if the contractor has duly

discharged its GST liability related to the said contract and submit necessary documentary

evidences as mentioned above.

* In case, Contractor fails to submit the above mentioned documentary evidences, GETCO has the

right to recover the GST along with Interest @ 15 % from the payable amount of the contractor for

said contract or any other contract.

7.4 Statutory Variations:

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Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of

introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to COMPANY’s account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of Income-

Tax Laws and to that effect a certificate will be issued to the contractor.

7.6 Welfare cess (Not Appli cabl e)

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply, erection,

testing & commissioning of substation, transmission lines, EPC/Turnkey projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of the factory inspector

is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary evidence of

4) The contacts for which supply or part supply of material are in the scope of GETCO, then contractors shall deposit

welfare cess on estimated cost of supplied items to GETCO contractor on progressive basis of utilization. As this

part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of request letter

along with documentary evidence of payment. For calculation of welfare cess on supply part, valuation as per MR

shall be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of registration.

Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of payment of welfare

cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to submit documentary

evidence of registration under Welfare Cess Act and evidence of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of payment

by observing due formalities

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 working days of receipt of order.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a Security

Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in DD/BG payable

at MEHSANA / Bank guarantees from Scheduled / Nationalized/Cooperative Banks will be acceptable.

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to completion of work finalization of final bill. The same shall be

return on receipt of N.O.C. by the concerned EE (TR.)

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the in event of non-

fulfillment of the term and conditions of this contract by the contractor.

8.6 Corporate Guarantees are not admissible.

8.7 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per Prevalent Terms a n d Conditions.

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8.8 Contractor shall pay SD within stipulate time if SD is not paid by contractor than EMD Will is forfeited.

8.9 As per G. R. No. EMD/10/2020/42/DMO dated: 19.10.2020 of Finance Department, Govt. of Gujarat,

Gandhinagar GETCO accepts Bank Guarantee from the bidders for Security Deposit and Earnest Money

Deposit issued by Banks. In this regard, Finance Department, GoG has issued above referred G.R. resolving

that Government Departments and State Government Boards/ Corporations/ PSUs would accept Bank

Guarantee towards Security Deposit and Earnest Money Deposit issued by any mentioned in GR dtd.

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor workmanship etc. for a period of one

Month from the date of Completion of Order or Final bill whichever is earlier.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and completion dates of

each activity. This is mandatory condition the tenders without which shall be liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly observed. Any delay

that may take place in work execution beyond Contractual cut off date stated as per stipulated delivery period shall be

subject to the penalty at the rate of ½ % per week or part there of on delayed portion of the work subject to ceiling of 10%

of total contract value plus GST as applicable will be imposed.

10.3 In event offailure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to deduct the

amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under this contract or

anv other amount payable under anv other contract with the GUVNL and its Subsidiary Companies i.e. GETCO GUVNL

GSECL MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay

against any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

10.4 "RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the Contractor, the

Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in partfrom the security, if

any, deposited by the Contractor andfor the purpose aforesaid, the Owner shall be entitled to encash and withhold the

amount of Performance Bank Guarantee or other security, if any, furnished as the case may be. The Owner shall also

have a lien over the same pending finalization or adjudication of any such claim. In the event of the security is insufficient

to cover the claimed amount or amounts, the Owner shall be entitled to withhold and have lien to retain to the extent of

the such claimed amount or amounts referred to above, from any sum or sums found payable or which at any time-

thereafter may become payable to the Contractor under the same contract or any other contract with the Owner or

GUVNL or its subsidiary companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit) under the contract may be withheld

or retained by way of lien by the Owner against any of its claim in respect of payment of a sum of money arising out of or

under any other contract made by the Contractor with the Owner or GUVNL or any of its subsidiary companies.

b) It is an agreed that the sum of money so withheld or retained under this clause by the Owner will be kept withheld or

retained as such by the Owner till its claim arising out of the same contract or any other contract is either mutually settled

or determined by the arbitrator or competent court, as the case may be, and the Contractor shall have no claim for

interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or

retained under this clause and as may be duly notified to the Contractor.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be as per mentioned in Tender Notice from the date

of commencement for work.

11.2 Instruction for mobilization or stoppage period will be as per required as per ARC condition during this period of the

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11.3 The completion date will be deemed to be the date on which all works on the Contract are demonstrated to be

complete to the satisfaction of the /Engineer and is complete in all respects as per the terms and conditions of this

12.0 Presentation of Bills

12.1 RA bills for a l l o t t e d s u b - o r d e r and work executed including cost of material consumed is to be prepared in

triplicate and submitted to Site Engineers in-charge of the work, for necessary payment. These bills shall be serially

numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of final bill. The

contractor has to submit the final bill along with the material consumption statement and other required data of the

work carried out within 3 months from the date of completion of work. These bills shall be serially numbered with

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the Respective RA bill

withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract documents/furnishing of Security

Deposit and on execution of substation erection work in scope of work order.

13.2 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment erection, earthing

installation, control wiring, battery charging e t c . works against R.A. bills duly certified by EIC within 60 days

from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against completion of work only after Settlement of material

account statement of items used, erected and successful Commissioning of transmission line the same

amount will be release in final bill only and Payment will be made only after passing of final bill.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from any store of S/S equipment and materials and keep in safe custody and

transport to the respective sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

14.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled and/or erected by

him at site in his custody. The Contractor shall make suitable security arrangements at his own cost to ensure

the protection of all materials, equipment and works from theft, fire pilferage and any other damages and loss. It shall

be the responsibility of the contractor to arrange for security till the works are finally taken over by the GETCO.

14.4 STORAGE-CUM-ERECTION INSURANCE:- The contractor shall take suitable storage-cum-erection insurance cover at

his cost to the extent of 100% cost of sub-station / line materials, which are required to complete the sub-station / line.

Bidder shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy against any loss, damage, theft,

pilferage, fire etc. for the complete period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. However, if the work is not completed within the stipulated time limit as mentioned into work order,

the MCE shall be extended by the contractor up to the work completion and taking over of the line or S/S by GETCO.

Moreover, the charge for extension of insurance shall be borne by contractor if the delay is attributed to the contractor. The

charge for extension of insurance shall be reimbursed by GETCO to the contractor on production of proof for extension of

MCE if the delay is attributed on the part of GETCO.

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The contractor shall deal directly and pursue the claim with the insurance company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim. The proof of insurance policy taken by the

contractor shall be furnished / submitted to engineer-in-charge of GETCO.

GETCO has to indicate approximate amount of the material required for erection to complete the scope of work is to be

mentioned in tender document.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk shall be covered for

lifting of materials from store to final handing over to GETCO. Further, in absence of the above insurance policy, R.A.bill

payment will be withheld. 25Lakh.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue and settle

all the claims with the Insurance Company for all items, materials and the shall be kept informed about it.

Contractor shall replace the lost / damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if any, such replacement will

have to be borne by the Contractor and will not entertain any claim / representation in this regard. However it

will be contractor's responsibility to insure the entire project till the S/S is taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in

the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for employing

necessary manpower required by him. In the absence of such license, the contract shall be liable to be

terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all labor laws and keep the indemnified in respect thereof.

Some of the major liabilities under various labor and industrial laws which the Contractor shall comply as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable

from time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with the

Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed there

under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act. Any

payment to the Contractor’s employee arising out of any claim of disputes under the Industrial Disputes

Act 1947 or any other Labor Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various Labor laws, in force from time to time, from Statutory Authorities like State Government/

Government o India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against employees

Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident Fund and

Family pension Scheme at the rate of 18% (or at the rate made applicable by the Government from time to time of the

wages. The Contractor’s contribution and his workers contribution towards Provident Fund and Family Pension

Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner, Ahmedabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the Provident

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Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner,

15.3 ADMINISTRATIVE CHARGES:

Administrative c ha r g e s for maintaining Provident Fund Account shall be deposited by the Contractor with Regional

Provident Fund Commissioner, Ahmedabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be provided by

the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual laborer, which shall be

duly verified, approved and certified by the authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability insurance. The

purchaser shall not be responsible for any payments of compensation to the workers/supervisor of the contractor for

fatal or non-fatal accidents during the pendency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for maintenance

of various registers and records required under the law and contract. No payment for supervision shall be

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all actions,

proceedings, claims, demands, costs and expenses which may be made against the GETCO or Government for or

in respect of performance of his obligation under the contract documents. The GETCO shall not be liable for

intervention of authority Government for or in respect of performance of his obligation under the contract documents.

The GETCO shall not be liable for or in respect of or in consequence of any accident or injury to any workman or

other person in the employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and

keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses whatsoever in

respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If any of

the work is sublet, the Contractor shall required the Sub-Contractor to provide workmen’s

employer’s liability insurance for the latter’s employees, such employees shall be covered under the

Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the minimum wages

act. The wages of every Contract Labor employed by him under this contract shall also be paid by him before the expiry

of 7th day of the last day of the month in respect of the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to the

extent of Rs. 100/- per each day or as per the prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of Labor trouble etc. the

Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work premises and the

Contractor shall arrange to have his office outside the factory work premises and the Contractor shall keep himself

present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered for

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

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15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within contractual period of delivery or in

case the stores are found not in accordance with prescribed specification and/or the approved sample, the shall

exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at the risk of the contractor

for such stores not so delivered or other similar description without canceling the contract in respect of the

consignment not yet due for delivery or

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the GETCO shall be final. In the event

of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which GETCO may

sustain on that account, but the contractor shall not be entitled to have any saving on such purchases made against

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor and the

GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the quoted rates

proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection schedule shall

be reduced proportionately by difference in percentage). The confirmation for matching end cost shall be given

within 7 (seven) days from the letter form.

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15} kimg)r) krt) smy[ s[fT) ni siFni[ j[vi k[ b&T,hiYmi[ji,h[lm[T (v. ki[ºT^ikTr[ mj&ri[n[ aipvini rh[S.

16} kimg)r) drMyan kae[p` imkenIkl-[lek<3UIkl AkSmatna bnavnI jvabdarI kaeN3<ak3r

nI rheXae kaeN3<ak3r nae kae[ p` kmRcarI AkSmatnae waeg bnXae tae tenI jvabdarI kaeN3<ak3rnI

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BIDDER’S DETAILS OF PERSONNEL

Firm Type (Proprietary/ Partnership/Corporate

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

9 Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only. Bidder is responsible to check and

operation of e-mail ID.

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Sub. : As above Mention

In connection with above subject, I / we confirm the following:

a) I/ we, the undersigned, have read and understand the Tender Specification for Work Complete with the entire tender Terms

and Conditions.

b) The price in the bid is firm prices in line with Tender Specifications and shall stand valid till completion of the Contract, if

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I / we also agree that

additional conditions / deviations, if any found in bid, the offer shall be out rightly rejected without assigning any reason

Company / Agency

NAME: STATUS: Name of tendering Company

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CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether a l l p age s of Bid Specifications are sealed and signed by the Bidder.

5) a) Whether the Bidder is registered with for Getco

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. &date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD/Tender fees paid. ( DD) Yes/no

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipment’s etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Company's Articles Of Association Yes / No

g) Details Of Partners / Directors Yes / No

h) B.R./P.A. Authorizing Person Yes / No

i) Power of Attorney of Consortium Members Yes / No.

J) Pan card Yes/No

K) GST Registration Yes/No

M) Electrical Contractor registration Yes/No

N) Solvency certificate Yes /No

8) Price: [FIRM ONLY] Yes/No

9) Security terms agreed Yes/no

10) Penalty terms agreed Yes/No

11) Terms agreed: Yes/no

12) Validity of the offer for 180 days from the date of

opening of the technical bid: agreed Yes/No

13 payment terms agreed:

Company / Agency

NAME: STATUS: Name of tendering Company

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1) DETAILS OF WORK ORDERS EXECUTED BY THE BIDDER OF VARIOUS SIMILAR CONTRACTS

Sr. Order Description of Order Order Name of Order placing

No. No./Date work Qty. Amount authority

Completion date as per Date of commencement of work l completion of work

2) SATISFACTORY WORK COMPLETION CERTIFICATE

Sr. Description of Certificate No Date Order Certificate issuing

No. Amount authority

3) WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand, as on the date of the Submission of this tender [Tenderers shall submit the

information in the Format detailed here under]

Sr Name Of Work and Location Anticipate date

Order Quantity Order Value Remarks

No of Completion

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of tendering Company

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FINANCIAL CAPABILITY

Sr. No. Details Amount Rs. In lacks Remarks

1. Solvency A scheduled Banker’s

Certificate of present

solvency be attached.

2. Price of the biggest job

3 Average Turnover of Last three Year

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of tendering Company

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1) ERECTION CAPACITY

Based on available men power, tools-tackles, machinery and financial resources, our erection capacity is as under:

Sr. No. Name of activity Unit Capacity per No. of Persons per

Annum per gang gang.

2) TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

Sr. Description Name Qualification Professional Remarks

No. &Details Experience

of position & details of

Contractor’s Representative legible signature: ______________________

Seal of the company

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This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or working with Gujarat

Energy Transmission Corporation Ltd at any of its offices or its parent Department i.e. GUVNL.

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of tendering Company

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(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST THEREOF)

SUB: Undertaking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for each quoted item of the tender along

with the technical bid.

Authorized signatory of M/s _______________________________________________ here by certified

That M/S_____________________________________________________ and their proprietor/any partner /any director of the

firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of renderer

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QUALIFICATION REQUIREMENT.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr List of Documents

1 Registration(No, Class)

3 Partnership deed/Proprietor/AOA/MOA (Notarized

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, last three years.

6 Latest Solvency certificate.

9 Experience certificate As per QR

10 Electrical contractor Certificate valid up to

11 Man and tolls and tackle detail

Signature of Tenderer Company’s Round Seal

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SAFETY CUM INDEMNITY BOND

(On Non-Judicial Stamp paper of value not less than Rs. 300.00)

Know Alll Men By These Presents that we, by this SAFETY CUM INDEMNITY

BOND Executed on this _ Day of 2024. I/We Having Registered Office

(herein after called “THE CONTRACTOR” which expression shall mean and includes my /our heirs, executors, administrators and

legal representatives, successors and permitted assigns) do hereby binds myself/ourselves and also our company/firms after

having the power to bind by this promise and undertaking in favor of the Gujarat Energy Transmission Corporation Limited

(GETCO), MEHSANA a State Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar Patel

Vidyut Bhavan, Race course, MEHSANA.( hereinafter called as GETCO, which expression shall mean and include its legal

representative, administrators assigns) has agreed under the terms and conditions of the contract no. dated made

between and for the contract of the value of Rs. _ interalia on production of

Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent of Rs.

Rupees only against any losses or damages, costs, charges and expenses caused to or suffered by reason of the

CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing agency, failing to take proper care

or not complying the guidelines given hereunder as per Annexure-A and instructions which may be given from time to time

during the continuance of the contract and we further undertake to unconditionally pay the amount claimed by the GETCO on

demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no. , dated for

issued by the GETCO after having observing necessary formalities, the details of which is described in the order no.

dated and whereas the said job/works will be /likely to be done in places covered under Employees’ State Insurance

Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and Welfare

Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this Safety cum

Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as per Annexure-A

prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been any breach of the

guidelines as per Annexure-A of this bond and as to the extent of the loss, damages, costs, charges and expenses caused to or

suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the change in the

constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That t h e CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all claims,

actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any proceedings in

respect of any of its employee / workmen under the Workmen Compensation Act or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order

mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen

Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force, and also has not observed the

safety norms in accordance with the law prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall

have the right to stop the execution of work/job and the period of such stoppage shall not be taken into account for the

calculation of the total period of completion of work for which the CONTRACTOR is responsible to complete the work/job

and it will be deemed that discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such compensation

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mentioned hereinabove, whether on

failure of the CONTRACTOR or for any other reason, the GETCO shall have the right to recover the said amount from any

amount receivable by GETCO or any bank guarantee deposited or anything payable whether in connection with this contract or

other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or

repeated violation of any guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond,

GETCO shall have right to terminate the contract of work issued to the CONTRACTOR .

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or outsider due to

negligence or non-compliance of GETCO safety norms then in addition to the compensation and liability as per statutory

requirement, contractor / agency is hereby agreed to pay the penalty amount as given below:

Sr. Amount of Contract in

1 Up to -1 Lac Rs.5000/-

Above1 Lac to - 10 Lacs

4 > 100 Lacs 1.0 % of contract value

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims under this Safety

Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or as per GETCO norms shall have the

jurisdiction to decide the rights & liabilities of the parties while adjudicating the matter of claims under this Safety Cum Indemnity

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on the

Contractor’s application after the

Contractor has discharged all his obligations under the order mentioned hereinabove and submitted a “NO DEMAND

CERTIFICATE” from the GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD

and renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein

contained are in addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before

given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities or guarantees. IN

WITNESS WHEREOF the Parties hereto have executed this indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

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GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

CIRCLE OFFICE, MEHSANA

TENDER SPECIFICATION

“Bi-Annual rate contract for Transportation of line and substation Materials from various

GETCO Store to Construction division store, Mehsana including Loading and Unloading of

TENDER NO. MTC/032026/N-18

(TO BE SUBMITTED ONLINE – N-Code Only)

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GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

TRANSMISSION CIRCLE OFFICE, MEHSANA

Name of work: - Bi-Annual rate contract for Transportation of line and substation Materials from various GETCO

Store to Construction division store, Mehsana including Loading and Unloading of materials. including Loading

and Unloading of materials.

Sr. Description of Work Unit Qty. Rate Amount

1 Transportation of Girder, Rail, All types of substation /

tower structures, conductor, Insulator, Cables, Hardware,

G. I. Strips, Earthwire, Staywire, Furniture, Transformer oil,

Breaker, CT, PT LA, Panels, Battery set, Battery charger,

PLCC equipment, Isolator, Testing equipment, etc from

GETCO’s nearest / any Store Centre/ Substation to another

destination including loading and unloading.

(i) up to 70 KMs (Upto 6 MT) - Lumsum Job /

(To be executed / considered for a particular Job / Lot Lot

while weight is not increasing 6 MT per Trip like

transportation of 03 Nos. of 66kV CT)

(ii) upto 70KMs (Beyond 6 MT) - proportionate Per MT

(iii) Beyond 70KMs* per

Estimated amount including GST

Rs. Eightt two Lacs sixty Thousand Only including GST

Superintending Engineer(TR),

GETCO, CO, Mehsana

Notes: Illustrative Examples

1 Weight: 4.5 MT, Distance transported: 52 KM

Total Payment = Rate as per (i) up to 70KMs = Rs. 16, 848/-

2 Weight: 10.5 MT, Distance transported: 65 KM

= Rate as per (ii) up to 70KMs X Unit per MT Rate

3 Weight: 3 MT, Distance transported: 95 KM

= (Rate as per (i) up to 70KMs) + {As per (iii)KM transported beyond 70 KM x Unit Rate of 3 MT}

= Rs. 16, 848 + {25 KM x 3 MT x Rs. 22.00 per MT/KM)

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4 Weight: 14 MT, Distance transported: 105 KM

= Rate as per (ii) up to 70KMs X Unit per MT Rate + {As per (iii)KM transported beyond 70 KM x Unit Rate

= 14 MT X Rs. 2,808 per MT + {35 KM x 14 MT x Rs. 22.00 per MT/KM)

Superintending Engineer(TR),

GETCO, CO, Mehsana

I / We am / are willing to carry out work at _________% above / below (in words

__________________________________% above / below) the estimated rates mentioned above.

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