Replacement of failed or burnet Transformer work at Maliya Hatina Sdn under Keshod Division.

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the successful bidder

5 SECTION IV: Terms & Conditions regarding Industrial Laws and Other related matters

6 SECTION V: TAXES

7 SECTION VI: General Terms & Conditions

SECTION VII: Annexure I to XI, BG Formats for EMD and, SD, Agreement and Indemnity

9 SECTION VIII: Technical Specifications

10 SECTION IX: Schedule-B

Sign & Stamp of the Bidder

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Keshod Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot.

With expression shall unless repugnant to the context include its permitted assigns or

successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and

any other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his bid

has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest rules under

Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead electric Network

up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT Underground

Power cable network for Distribution system.

Sign & Stamp of the Bidder

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.11 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience

of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work,

along with satisfactory work completion certificate regarding execution of work, including work

order outward number along with its value, from order issuing authority, for last 3 (three Years)

ending last day of month previous to the one in which tenders are invited., of any DISCOM of

GUVNL or any Govt. / Private DISCOM of any state of India. The work executed through

open / advertised tender shall only be considered for experience of work. The work done

through limited tender shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.12 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and not possessing any

experience of erection & maintenance of overhead HT/LT lines, Transformers, underground

cable work can also participate in tender for erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work.

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders

for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Electrical contractor license issued by license issuing authority Govt. Of Gujarat

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints(In Case of UG Work

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 All Annexures of this tender documents, duly signed by the bidder, in chronological

 Copy of Tender Document duly signed and stamped on each page.

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who

are licensed certifying authority by Govt. of India. Download tender Documents from

PGVCL web site up to date shown in the tender document.

Sign & Stamp of the Bidder

3.3 For details regarding digital certificate and related training the below mentioned address

may be contacted (n) Code Solution A division of GNFC, 403, GNFC Info Tower,

Bodakdev, Ahmedabad 380054.Tel: +91 26857316/17/18; Fax: +91 79 26857321;

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

3.5 Bidders can prepare and edit their offers number of times before tender submission date

and time as mentioned in this tender details table no1. After tender submission date and

time, bidder cannot edit their offer submitted in any case. No written or online request in

this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

website www.nprocure.com before the validity period mentioned in tender details Table

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work, and

minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the

Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he shall

at once request in writing in advance before filling in the tender, within the time limit as

per Table no 1, for an interpretation/clarification by the PGVCL Keshod Division office.

Then The PGVCL Keshod Division office will issue interpretation and clarifications as

he may think fit of such interpretations and clarifications, the Bidder may submit his bid

but within the time and date as specified in the Table no1. All such interpretations and

clarifications shall form a part of the specifications and documents, and accompany the

bidder's proposal. In case of difference of opinion about interpretation of specification

etc. the decision of Executive Engineer, Keshod Division will be final and shall be

binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

17. All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without misleading

PGVCL to be considered for participation in this Project.

18. Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision/corrigendum/Amendment in the

Tender Document till due date of online / off line submission and thereafter. No

separate information shall be sent in this regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable&Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates mentioned in Table

no 1 ,by cash& DD if total amount of Tender fees plus applicable GST is less than Rs

no 1 ,by cash& DD if total amount of Tender fees plus applicable GST is less than Rs

10,000/- or only by Demand Draft (DD), if the said amount is more than Rs 10,000/-, in

favour of the Paschim Gujarat Vij Company Limited payable at Keshod on any

Nationalized /Scheduled banks.

Sign & Stamp of the Bidder

Tender Fees in Present rate

Sr.No Tender Amount

5.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD

is less than Rs 10,000/- or by Demand Draft (DD), if the said amount is more than Rs

10,000/-, in favour of the Paschim Gujarat Vij Company Limited payable at Keshod on any

Nationalized /Scheduled banks or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only. The EMD Amount is

1 % of the Tender Estimated Cost. 6.2 The money receipts of payment of Tender fees and

EMD or DD for tender fees &EMD should be submitted in sealed cover & this cover shall be

clearly marked “Tender fees &EMD Cover for Tender no. __” along with the name and stamp

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA

of the contract or fails to sign the contract agreement then the EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be initiated as decided

by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy

Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to

be produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from payment

of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D

Registration Certificate sand Udhyog Adhar Certificate/Memorandum in EMD Cover. The

Certificates should indicate the manufacture/service/works of items/work offered. This benefit

of exemption will not be admissible if they take part in the tender indirectly either through their

dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further Correspondence in this regard and no

reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.11Following documents are mandatory and to be in submitted through sealed cover. This

cover should be clearly marked “Technical & Commercial Bid Cover for Tender

no. __________” along with the name and stamp of bidder

Sign & Stamp of the Bidder

1. Attested Copy of successful work Completion certificate, as mentioned on page no5 point

no 2.11 of this document.

2. Attested copy of Memorandum of Association or partnership deed.

3. Attested copy of document showing P.F. Number obtained by the bidder.

4. Attested copy of power of attorney if any for signing the bid documents.

5. Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6. Attested Copy of registration Number under Shop and Estt. Act (If as case may be

7. Copy of PF Code Number allotted by concerned PF Authority

8. Copy of Labour License (If as case may be applicable)

9. Electrical contractor license issued by license issuing authority Govt. Of Gujarat

10. Copy of Registration under ESIC (If as case may be applicable)

11. All Annexure of this tender documents , duly signed by the bidder, in chronological order

12. Certificate – A

13. Copy of Tender Document duly signed and stamped on each page.

14. Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

15. The contractor shall have a separate provident fund code of RPFC and the Contractor who

do not possess separate P.F. Code shall not be considered for acceptance of tender.

16. Contractor has to submit such certificate showing separate P.F. Code along with tender.

17. List of available safety gadgets, as per annexure XI, with the bidder.

18. Copy of documents mentioned in sr. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.21The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, The bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.22 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

7.23Further bidders, for “On line tenders”, are requested to submit price – bid on-line only

and not to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price bid will

be considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1,

PGVCL may, for any reason, whether at its own initiative or in response to a

clarification requested by a respective bidder, modify the bidding documents by

13.2 The amendment will be notified, only on PGVCL Website & nprocure website in case

of on line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given

due consideration by the bidders while they submit their bids and invariably enclose

such documents as a part of the bid.

14. SUBMISSION OF TENDERS

Sign & Stamp of the Bidder

14.1 Follow all the instructions narrated this tender document for submission and no any

further communication in the matter will be entertained. The Bidders must ensure that

all the Annexure are completely filled in their tenders and the information called for is

given in totality. A set of complete tender documents is required to be submitted duly

signed and stamped by authority competent to sign on behalf of bidder on each page

as a token of unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be considered

for forming part of the contract documents.

14.2 For “On Line Tenders”

14.21 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

14.22 The bidder has to follow instruction given in this section point no 4 to 7. Both

these covers, as mentioned in this section point no 6.2, 7.11, should be

submitted in one main cover, this cover shall be clearly marked “EMD Cover,

Technical _Commercial bid covers for Tender no. __________”along with the name

of the Bidder and his address.

 This main cover must be submitted physically, within time limit as mentioned in table

no1 sr no. 8, by registered Post A.D. or Speed Postonly, “NO COURIER SERVICE

OR HAND DELIVERY” will be allowed, to following address:

ExecutiveEngineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Keshod Division,

Address: (O&M) DIVISION OFFICE, NR. L.K. HIGH SCHOOL, KESHOD-362220

 Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” Table no1 of this document.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. The bidder should sign on each

page of tender documents , as mentioned in Section 1 point no. 2.15, filure to furnish the

required information or submission of tender not as per the specification will be at the

Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with handlings

the material and any civil and/or criminal case pending at any stage than offer of such

bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table

no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for rejection at

the discretion of PGVCL.

Sign & Stamp of the Bidder

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the

bid shall be ignored and will not be considered authentic unless same are signed with

Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case

which are received after due date and time of the receipt of tender irrespective of

delay due to postal services of any other reasons and company shall not assume any

responsibility for late receipt of tender. Any correspondence in the matter will not be

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents & then

they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids,Bid price shall mean the bid price quoted by each bidder

in his bid for the complete scope of works including all duties and Taxes ,.will be evaluated

by the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL,

for the complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there

is discrepancy between the unit price and the total price which is obtained by multiplying the

unit price and quantity, or between sub-total and the total price, the unit or sub-total price

shall prevail, and the total price shall be corrected. In case of discrepancy between sub-total

price obtained by adding various prices in the schedule and the sub-total price indicated for

that particular schedule, the sub-total obtained by addition of various arithmetically corrected

prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

Sign & Stamp of the Bidder

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed out

in these documents and specifications. A responsive bid is one which accepts all terms

and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Keshod Division office may ask bidder to submit

required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist ________ Days. The commencement date of Order shall be Date of issue of the

25. Only registered vendor in PGVCL shall be entitled for participating in tender process.

26. No Offline submission is require only online submission is allowed.

27. Bidder has to upload scanned copies of original (Notarized/self-attached copies of original –

as specified in this tender) with bid no physical documents to be called from bidder.

It shall be sole responsibility of the bidder that the uploaded scanned documents (In PDF

form) remain legible and should not be password protected.

28. Payment of tender fee and EMD can be accepted through on line RTGS/NEFT in PGVCL

”the details of bank account is SBI, IFSC code: SBIN0060070 and name of account

holder Paschim Gujarat Vij Company Limited”

29. Bidder willing to participate in tender should have valid digital certificate/Digital Signature as

per Information Technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd. Who are

licensed certifying authority by Govt. Of India.

30. If during one year following the work completion any maintenance is felt necessary for

example straitening of pole, cross arms, conductor stringing, Tightening of Guy etc. then

such work will have to done by the bidder free of cost.

31. A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

32. Bidder shall have to complete the work as per the given time limit in sub order and if any

work order/sub work order is delayed beyond 120 days from the eligible time limit mentioned.

If bidder are failed to complete the work in this time period then name/firm is not eligible for

further orders till all allotted works are finalized.

33. For erecting poles the pits should be digging by using Pole Erection Devise (PED Machine).

Where it is not possible to use the PED machine in the area lick hard rock, small streets etc.

the permission of the engineer in charge shall be obtained for digging of pits as per the

conventional method. The time will be extended as per provision laid dawn in Delegation of

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private Limited/

5 along with a copy of the Partnership Deed/

Article of Association and Memorandum of

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued by

PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of labours

16 Nos of Labours Insured in this policy_______

in the name of bidder

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If

any information found to be concealed, suppressed or incorrect at later date, our tender shall be

liable to rejected and our company debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

SECTION II Schedule A:

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor length.

Cable length must be measured before laying. Cable joints are to be done as per requirement

only and length of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains,

pipes, cables, structures, places and things shall be reasonably secured against risk of injury

and shall be carried out to the satisfaction of the authorities concerned. However, if any,

damages to existing services made, Contractor shall arrange and pay for any necessary repair,

to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform

engineer in-charge for approval. Lying of cables shall not be started until engineer in-charge

approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both

sides smooth surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long and well cured

and good quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries material if any (As

per Schedule B) are to be supplied by Bidder at his own Cost. All such material must be

approved from concerned Engineer-in-charge before utilization and it must be ISI marked

where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench

must be done as mentioned in Schedule B. Megger test of Cable must be taken in presence of

Engineer-in-charge before laying and Bidder has to maintain separate Records duly signed by

Engineer-in-Charge for each results. After laying the Cable in trench it is to be covered with half

round pipe of RCC as prescribed in Schedule B and approved sample. Each Half round Pipe

must be marked with “PGVCL” with solid Red Colour on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the

stretch on small pulleys kept in the Trench so that it can be prevented from any scratches on

Cable. Drum must be fixed on Drum Machine while stretching and to be kept on one end of

Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with

Road is to be done after complete sand filling. No any stones or any other debris are to be

utilized in filling of Trench. The contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid.

The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as

“CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about 300 mm To 450 mm

depth from ground level along the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then

laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be

done instructions of concerned Engineer-in-Charge with prior approval and work is to be

executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate

not older than Seven years and as per relevant IS 13573:2011 with latest amendment if any

along with sample before installation of cable kit at concern Division office. GTP is to be

submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the

modernized equipment i.e. Erath Cracker JCB etc. to execute the required Trench. Such area

must be certified by a formation of Committee at Division Level headed by Executive Engineer

and to be executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

Sign & Stamp of the Bidder

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule

B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements)

between two markers. It shall also be put at bends, curves, road crossing, Cable Joints etc. of

cable route as per requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after

successful completion and Execution of work. Otherwise Recovery will be proposed as per

Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be

carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for

continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must have such

testing facility. Following Pre commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one

minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL

allotted material, then PGVCL will recover the cost of such material from Bidder as per the

prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who

is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for

the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute

and holds the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided

as per availability or convenience of the PGVCL which shall be acceptable to the contractor &

contractor shall try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor length.

Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication

must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal and

Salt composition must be followed as per rules. The Earth Pit must be kept at a distance

mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

Sign & Stamp of the Bidder

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions of

Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all required accessories

like LA, Box and Fuse etc.

6. Delta Type Three Earthings are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers has to

submit the proposal to the division office with all justification before commencement of work.

Committee of Executive Engineer, DE Tech of Division office has to verify the submitted

proposal and decide whether concreting is required or not. After the approval of committee work

of concreting should be process as per specification attached herewith.

10. Bidder must have records of each work carried out with every material inventory and account

thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory sheet

within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge Instructions.

14. Bidder must have proper pole accounting for the work carried out by him. He must have the

location details from where the poles are lifted and where these poles are utilized for each work.

A separate Register is to be maintained by him and details are required to be submitted with

Inventory and Sketch submission.

15. Necessary shutdown for connection/jumper of newly erected line with existing network will be

provided as per availability or convenience of the PGVCL which shall be acceptable to the

contractor & contractor shall try to complete the work in minimum time.

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour, by

him, and required regulations of Safety will be followed while carrying out the line erection work.

17. The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting, Stringing and

Guarding must be done as per attached Specifications and Drawings.

18. The material which is dismantled from site during the execution of work must be credited to

respective Divisional stores immediately after completion of work with complete inventory and

measurement details and length to weigh conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated

against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by them

with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit within

15 days from issuance of LOI/LOA.

2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 thenwill be payable by Demand Draft (DD) or Bank

Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 /

570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on any Nationalized

/Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable at Keshod or by Bank

guarantee from any Nationalized/Scheduled nationalized bank decided by Government of

Gujarat time to time only. Cheque will not be acceptable

2.22 The successful Bidders will be required to deposit the requisite security deposit within

15 days from the date of issuance of LOI / LOA of an amount equivalent to 5 % of the value of

the work to be allotted to him and as mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time

validity till the completion of awarded work of this work order. Bank Guarantee for interim period

will not be allowed. Security Deposit shall be suitably extended time to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month before the expiry of the validity

failing which PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES NOT

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful Bidders will be required

to deposit additional Security Deposit on prorate basis within two weeks of the issuance of LOA

/LOI for the additional order quantity.

2.27In the event of failure to carry out work offered by successful Bidders and as accepted by them

while receiving the order within given time period, will lead to forfeiture of the Security Deposit

up to 100% and will lead to disqualification of the bidder to transaction business with PGVCL for

at least TWO years or the time duration as may be decided by the Managing Director, PGVCL.

2.28Security deposit will be returned on after completion of awarded work.

2.29If the successful Bidders fail to pay security deposit within given time limit then the letter of

intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any notice

or and action for “Stop deal” will be initiated as decided by tender inviting authority.

2.30 If any person or party or firm misbehave against any employee or office, the tender or

order will be cancelled without any notice.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any

other related material required to carry out work mentioned in Schedule A is to be brought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

Sign & Stamp of the Bidder

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to

any type damages to any property and any kind fatal/non-fatal accidents to anybody during the

execution of work. Insurance of all workers is compulsory, who are involved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid

such way. Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted and

Penalty with applicable GST and other taxes in force at that time will be levied on delayed

portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with Agreement within

this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of stamp

paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and

Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to

be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises,

due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of

Tender work has been executed. Such Certificates must not older than 3 Years from

Date of submission of the Bid. Such Certificate must be duly signed by Cadre Executive

Engineers and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be specified here after,

or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every contract

labour employed by him under this contract shall be paid by him before the expiry of 7th day of

the month irrespective of which the wages are payable i.e. wages of a last month have to be paid

by him in the first week of the next month). The contractor shall have to make wages to his

workers through bank only. The agency shall have to submit the copy of a letter given to the Bank

advising for crediting wages in individual account of the workmen along with photocopy of the

cheque showing total payment to be made to all such workmen whose accounts are operated in

that branch. (If there is more than one Branch, the agency will have to submit separately for each

2.2 The successful bidder shall give his telephone number and address to the company so that in

case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to have

his office outside the factory premises and the contractor shall keep himself present through the

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case

may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation

and abolition) Act for employing necessary manpower required by them. In absence of such

license, the contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative

charges etc. at the rates made applicable from time to time by the Government of India /

Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed

there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute

Act. Any payment to the Contractor's employee arising out of any claim of disputes under the

Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act, Payments of

wages Act, Employee's compensation Act, Contract Labour regulation abolition Act, Employee

provident fund or any other law due to act of omission of the Contractor, the PGVCL may make

such payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be

necessary to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of the

Contractor, the PGVCL shall have the right to deduct any money due to the successful bidder

under this contract or any other contract with the PGVCL including his amount of security

deposit for adjusting the payment. The PGVCL shall also have right to recover from the

Contractor any sum required or estimated to be required for making good the loss or damage

suffered by the PGVCL.

Sign & Stamp of the Bidder

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as

per Labour laws. In case of any such happening Contractor will be liable for any other payment

to workers / staff engaged as per existing rules. Contractor will not make any such payment to

the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of service )

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time, from

statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and

contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence of

such a license, the contract shall be liable to be terminated without assigning any reason

thereof. Contractor should also employ qualified and experiences persons as per

requirement of Electricity Act and rules for carrying out supply and erection work under this

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act,

Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident

Fund or any other law due to act of omission of the Contractor, PGVCL may make such

payment and shall recover the same from the Contractor’s bills.

Sign & Stamp of the Bidder

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee The contractor's contribution and the workers’ contribution

towards Provident Fund and Family Pension Scheme shall be done at the rate made

applicable by the Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave

Records, Leave Cards for individual labourer which shall be duly verified, approved and

certified by the Authorized Officer of PGVCL. Remuneration for such leave period shall be

fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the Minimum Wages Act. The wages of every Contract Labour employed by him under

this contract shall also be paid by him before the expiry of 7th day from the last day of the

month in respect of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be

punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in

case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to

have his office within working area and the contractor keep himself present throughout the

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it

is not taken, offer of the firm will not be considered. The attested documentary evidence to

be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that

all the contract labourers are covered under the provident fund scheme and employees’

pension scheme and their contributions are remitted regularly to the concerned RPFC. The

photo copies of the Chelan in this regard should be collected from the concerned contractor

and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of

the Company, also engineer in charge and his staff against all actions, proceedings, claims of

demands, coasts and expenses, which may be made against the Company or Government for

or in respective of or performance of his obligation under the contract documents the Company

shall not liable for or in respective of or in consequence of any accident or inquiry to any

workman or other person in the employment of the contractor or his sub-contractor and the

contractor shall Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses

whatsoever in respective thereof in relation thereto.

Sign & Stamp of the Bidder

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price shall

include all the costs in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may

be pertinent to the Works and obligatory in terms of law to protect his interest and interests

of the PGVCL against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

PGVCL. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the name of the Contractor. The Contractor shall, however, be authorized to deal directly

with Insurance Company or Companies and shall be responsible in regard to maintenance of

all insurance covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed till the

successful completion of commissioning of the equipment shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and

make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the PGVCL with copy of all insurance policies and documents taken out

by him in pursuance of the Contract. Such copies of documents shall be submitted to

the PGVCL immediately after such insurance coverage. The Contractor shall also

inform the PGVCL in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss

or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages,

civil commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance

shall be adequate to cover the replacement/reinstatement cost of the equipment for all risks

up to and including delivery of goods and other costs till the equipment is delivered at Site.

The insurance policies to be taken should be on replacement value basis and/or

incorporating escalation clause. Notwithstanding the extent of insurance cover and the

amount of claim available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premium amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason of financing arrangement of

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion

of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case,

28. The successful bidder has to engage required strength of skilled persons for execution of

work and proper supervisor to avoid complication and unnecessary delay to complete work

timely. The successful bidder will be solely responsible for labour claims arising out of the

labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

Sign & Stamp of the Bidder

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender

and contract” for works as applicable and in case of any default there to the PGVCL

Company shall forfeit the S.D. or any other action as may be decided by Executive Engineer

Keshod Division.

31. The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of

challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of placing

order, the successful bidder will be bound to the terms & conditions of the booklet. All the

usual terms and conditions of the Company though the same might have not been

mentioned in this specification or contractor booklet will applicable to this contract, and the

decision of the Executive Engineer, Keshod Division shall be binding on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability

of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code,

etc.) over and above as charged in the invoice shall be borne by the Supplier/Contractor.

However, any refund received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with interest if any.

Such refund along with interest needs to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same

should be passed on to COMPANY and you should inform such changes to COMPANY from

time to time.PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

Sign & Stamp of the Bidder

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor,

however added as contractor has to submit separate invoice for supply parts item as well as

works part item separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to

the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare

cess or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST. No statutory variation will be given for

this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the concerned

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person employed

of the Contractor or his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

SECTION VI: TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to

PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 . The execution of work should be commenced as per the instruction of the Engineer in

Charge as per actual requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall only be

paid for work done. If the work is cut down the Bidder shall not be paid for the work as so cut

down, but in neither case shall be paid any compensation what so ever for the loss or profit

which he might have made if he had been allowed to complete all the work included in the

1.5 Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder.

11. The work shall be carried out by the successful bidder with prior approval of PGVCL.

Work carried out without PGVCL’s approval shall not be accepted and the PGVCL shall

have right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury to any

person employed by the successful bidder or his subcontractors for the purposes of the

1.6 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate protection

must be provided for outdoor storage at site in tropical humid climate, wherever necessary.

The successful bidder without any extra cost shall supply any material found short inside

intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a case

PGVCL shall be at liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract and stores where material issued by PGVCL is stored. All the works shall

be carried out by the Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the rate

given in the contract schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed due

to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account whatsoever

through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and

for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Keshod daily for the availability of materials

required for this work, failing to which this work order shall be terminated without giving any

Sign & Stamp of the Bidder

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer In

1.16 In case of any dispute doubt, the decision of Superintending/Executive

Engineer_____________ Circle/Division shall be unchallengeable and final, which will be

binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed period

1.18 All legal complication of disputes is subject to ________ jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be

produced by the contractor and party has to submit attested copy of solvency certificate to

the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to equipment

or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division office,

and his sole discretion and his decision shall be binding to the successful bidder and shall be

considered as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible

claim of compensation for damage to Contractor’s equipment or staff or any of third parties

during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails to

do so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively for

execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any prior notice

and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has to

deploy adequate man power, material, tools etc. well in advance and has to complete the

entire work during this specific outage period only, failing to which Company shall be at liable

to deduct the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer in

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be made

from you, on the basis of prices of the materials (prevailing on the date of settlement of

materials account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day and to

be preserved in safe custody failing to which PGVCL shall initiate Police action. Similarly as

per instruction of Engineer In Charge, you have to credit the material at PGVCL store without

any loss of time failing to which PGVCL shall initiate Police action.

Sign & Stamp of the Bidder

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive Engineer,

________ Circle/Division shall be recovered from successful bidder’s bill as a penalty with

applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibility in case of accident or injury to the workers. The safety, security of

men, materials and equipment shall be sole responsibility of the contractor.

1.38The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

1.39The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The party has

to carry out all other additional required activities / work as directed by Engineer In Charge

which is not mentioned in Schedule but required to be completed as per the site condition

and for this work no extra payment shall be made by PGVCL.

1.40The contractor should employ as a Supervisor with sufficient qualification and experience

who could supervise the execution of work throughout. He should always be present on the

1.41The contractor shall be responsible for breakages, losses and a theft of material during transit

or erection after the materials issued from the stores till the completion of work and is taken

over by the PGVCL.

1.42As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

1.43The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early

as possible and he shall fulfil the entire requirement which is necessary to finalize the

1.44The competent authority can delete any item in schedule of the tender if he feels that the rate

quoted by the contractor for the item is abnormally high when compared to the estimated

1.45The successful bidder shall not refuse to execute this work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer in

1.46The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe

shifting and erection of all accessories/equipment as per standard norms.

1.47The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

1.48The inspection as mentioned in above clause No. 6 of this section by PGVCL’s representative

shall not relieve the successful bidder from full responsibility of completing the work

confirming to the requirement of this contract.

1.49Under the Contract, the Contractor shall be responsible for loss or damage to the line and

Electrical Equipment until the successful completion as defined elsewhere in the Bid

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51The law applicable to the contract shall be the laws in force in India. The courts of Rajkot shall

have exclusive jurisdiction in all matters arising under the contract.

Sign & Stamp of the Bidder

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match

their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other reasons,

PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria , as mentioned in Section 1 sr No 2 , will only be

considered for price evaluation. PGVCL will not consider the price bid of any contractor who

does not confirm / fulfil the eligibility criteria as mentioned in Section 1 sr No

3.11 While placing the order, the quantity distribution to each new contractors / new firms shall

be restricted up to 30 % of the tender amount/Qty. for all such new bidders provided the

price of New contractor is lower than the regular/experienced contractor. New contractor /

new firm will be considered as a regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per point no. 2 in Section I.

3.12 The new contractor will be asked to match the L-1 prices of the new contractor only and

the Regular contractor has to match the L-1 price of the Regular/experienced contractor

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the

above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor

however will get heavy weight age in order placement.

3.2 For lying of Under Ground Cable work:

3.21 While placing the order, the quantity distribution to each new contractors / new firms,

Section 1 sr No 2, shall be restricted up to 10 % of the tender amount/Qty. for all such

new bidders provided the price of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor only after

full filing experience criteria as mentioned in Bidders qualifying criteria as per point no.

3.22 The new contractor will be asked to match the L-1 prices of the new contractor only and

the Regular contractor has to match the L-1 price of the Regular/experienced contractor

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the

above condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor

however will get heavy weight age in order placement. The Contractors who have

confirmed /fulfilled pre eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does not confirm / fulfil the

eligibility criteria. L-1 regular contractor however will get heavy weight age in order

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in consultation of

the Deputy Engineer of the concerned Sub Division under whose control the work is allocated. The

work must be carried out under Supervision of concerned S/dn Head or Authorized Staff appointed by

Sign & Stamp of the Bidder

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be alloted from any store Centres of

PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

7. . TAKING DELIVERY AND INSURANCE:

7.1The contractor has to keep all materials in safe custody and transport to the respective sites

and will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of

all the stored materials at his own cost. Material which is to be allotted by PGVCL is to be

carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores.

PGVCL must have access to such Store/s at any time of Day thought the contractual period

and Contractor will cooperate for verification of such store/s and Inventory accounting. Failing

to which actions may be initiated after issuance of required Notice to the Contractor. Store

address/s is to be mentioned in the “General information about the Bidder” under Section I of

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over by

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent

of 100 % cost of materials, which are required to complete the work. Contractor shall have to

take comprehensive insurance policy equivalent to the Order Value against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up to the

time of taking over by PGVCL. The Contractor shall deal directly and pursue the claim with the

Insurance Company and shall be responsible in regard to maintenance of all insurance coverage

as well as for settlement of claim. The proof of insurance policy taken by the successful

Contractor shall be furnished to Engineer-In-Charge. In absence of the above insurance policy,

R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials and

the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged materials

/ items promptly irrespective of the settlement of the claims by underwriter and ensure that the

work progress is as per agreed schedule. The loss, if any, such replacement will have to be

borne by the Contractor and PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is taken over by the

8. Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item wise account of use of

issued materials which shall be got checked from time to time by the Engineer In Charge

of the Company. The contractor will be responsible for custody and preserving the

issued materials till the work is hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material

receipt and utilization, progress of work etc. This register shall be checked and signed

by Engineer In Charge/Deputy /Executive Engineer,___________ Sdn/Division during

the site visit as per requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued by

the PGVCL shall be returned by you to the respective divisional /Regional stores only at

contractor’s cost. Do not credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within ____ Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

Sign & Stamp of the Bidder

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy

rains or other reasonable causes, such facts should be immediately brought to notice of the

Engineer in Charge. If the reasons for stopping the work are genuine the Engineer in

Charge may ask the successful bidder to start the work again as per condition. The period of

such stoppage will not be considered as a part of working days moreover the successful

bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In

Charge and Executive Engineer Keshod. If found that the work is unsatisfactory or not

progressing as per schedule then any action would be taken by the PGVCL as may deemed

fit to see that work is completed at the risk and cost of contractor. The completion time

allowed for each Sub work Order shall be strictly observed.

10. Time limit extension will be given, as per Clause No. 12of this section, if material is

not supplied in time and in any case of objection not cleared in time. But if materials

given in time and there is no any objection, then no time limit extension will be

granted and penalty with applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other terms

& conditions. Such variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but

the total variations in all such items under the Contract shall be limited to the extent of 30%

(Thirty Percept) of the contract price by way of suitable amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of

material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty + GST

at the rate of 0.5 % per week or part thereof on delayed portion subject to maximum up to

10 % of the sub work order Value with GST as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank guarantee or any

other amount payable under any other contract with the PGVCL. For Penalty calculations

or Time limit Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the

first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-

charge/Store Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive Engineer

and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced

12.6 Time limit Extension must be given as per F &A Letter No. PGVCL/F&A/5083/14-06-2017

and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

Sign & Stamp of the Bidder

13. During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety

rules and Regulations, then Engineer-in-Charge will serve the warning Notice on first

Instance. On second Instance the amount of Fine will beRs. 500.00 or 0.1 % of amount of

SWO (Whichever is high). Even If after above two instances, still Contractor found breaking

of Safety Rules and Regulations then Procedures for Stop dealingmust be initiated against

him as per rules and regulations.

14. Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Superintending/Executive Engineer,

Circle/Division Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the rank of

Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender

Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual

date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only

final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In

Charge depending upon emergency of work.

15. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

15.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

15.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

15.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

15.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

15.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

15.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

15.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour

to continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure.

The Contractor shall not take any such steps unless directed so to do by the Engineer-in-

15.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected

with line having been completed correctly as per Indian Electricity Rules & procedure. Any

extra cost involved due to incompleteness of work or bad workmanship found out

subsequently shall be set right with and by you at your own cost.

Sign & Stamp of the Bidder

17 HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other electrical equipment the

entire newly created network is to be handed over to the concern Deputy Engineer of PGVCL.

The handing over note covering the details of all the materials used and total work executed

must be signed jointly by the bidder and PGVCL Engineer. Copy of handing over note must be

attached along with bill.

17.2 The contractor shall arrange to hand over the complete work immediately on completion of

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due

to non-availability of particular item/material for long period of time and TLE cannot be

approved for that work beyond certain time limit Or such item if not required to be installed at

particular location, then Recovery is to be made as mentioned below for not carrying out that

work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other Recovery

should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the performance

of the Works during various phases as detailed in relevant clause of the General Technical

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. PGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies

made performance reports etc. However, in case of orders are placed, specific approval

shall be obtained from the PGVCL for the vendor supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel the

order without giving reasons thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the

work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the PGVCL is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the PGVCL

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on

the parties. In the event of such cancellation the PGVCL shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

Sign & Stamp of the Bidder

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the parties. Work under

the agreement shall continue during the arbitration proceedings unless the PGVCL or the

Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such events.

23. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless

it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions

23.4 Has committed breach of contract or has failed to perform a contract or has abandoned the

23.5 Has failed to provide suitable expertise for the work as per prescheduled program

23.6 Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

23.7Has indulged in construction and erection of defective works.

23.8Has substituted materials In lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

23.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

23.10Has unauthorised obtained official company information or copies of documents, in relation

to the Tender/Contract

23.11Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

23.12Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

23.13In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

23.14The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

24.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

24.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall

Sign & Stamp of the Bidder

24.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as “Disqualified

Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be further

evaluated. The Firm will not be considered for issue of order even if its price is the lowest.

In this situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work /

24.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

24.6The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is

put on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm

shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

24.7If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

24.8The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

25. Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has not

been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s

any Subsidiary Companies.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o HT LT

Line and Transformers and

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Work

Sr. Ref. & date Details of order

address, phone, fax Work Description Order

No. of the order

and name of contact Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with this

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & date Work

Sr. completion with

address, phone, fax Work Description of the Order

No. Certification of Order

and name of contact order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this

sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by GUVNL

and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal &Signature of the Tenderer/Firm

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried out Rating & Type / Results

Sr. No Report No. & at (Name of Designation of Item Of the

Date Laboratory) / Equipment Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Nos. of Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF

M/s_____________________________________________ hereby declare that none of the

Proprietors/ Partners/ Directors is not under any criminal investigation for any kind of fraud for theft of

material or/and with handlings the material and any civil and/ or criminal case pending for such matter

listed by GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for

the tendered items and/ or work.

Seal of the Firm Signature of the Tenderer

Sub: -UNDERTAKING FOR SAFETY GADGETS

M/s_____________________________________________ hereby declare we will provide ______ nos

of labours to carry out this tenders scope of work. We are having Labour Insurance Policy

No.____________________ ________________________for ________ nos of our labours. We declare

that, as mention below table, we are having following safety gadgets of our own and they all are in

good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Seal of the Firm Signature of the Tenderer

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________ (Mention

here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer)

which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company Ltd. on behalf

of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked

and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in

the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alternations made, given,

conceded with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer authorized

by it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________

to the said Paschim Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not

be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or

by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Sign & Stamp of the Bidder

This agreement is made at ___________the ___day of______month _______Year between the Paschim

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly desorbed

enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the Company, a list

where of is made out in the schedule here under written and all of which said documents are deemed to

form part of this contract and include in the expression “The works “wherever herein used, upon the terms

and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of

HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein of therefore respectively or are reasonable necessary for the

completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money as and when they

become due and payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever including

the right to reject and cancel on default or breach by the contract of the conditions and the

covenant as stipulated in the general conditions specifications form Or tender schedule drawing etc.

attached with the Company LOA No. ____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

work. The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to

execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations,

and if Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to

take actions as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Company, stop

all further sub-contracting or purchasing activity related to the work terminated, and assist “The

Company” in maintenance, protection, and disposition of the works acquired under the Contract by

the Company. In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

Sign & Stamp of the Bidder

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account

of the cancellation of the Contract. The decision of the Company that the legal representatives of

the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Company shall not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered

by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter

other terms and conditions of the contract and the contract so altered or revised shall be and shall always be

deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Sign & Stamp of the Bidder

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY having

given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be awarded to

me in the next one year and in terms of the condition in clause 1.24 of Section VI of the COMPANY’s tender

and contract for work.

I _______________________________residing at___________________ by this Bond bind myself

responsible for and shall pay compensation to my workmen payable under the workmen’s compensation

ACT – 1923 (viii of 1923) hereinafter called the said Act for death or injuries caused to the workmen engaged

by this presents, if such compensation is paid by the COMPANY as principal under such sub-section (1) of

section 12 of the said Act on behalf of me, to pay such amount of compensation on demand within 48 hours

to the COMPANY that it might have to spend as legal and other incidental charges in defending any suit or

action arising out of the death of injuries in regard to compensation paid to the workmen or heirs of the

deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY,

I___________________________________ shall imbrues to the COMPANY such sum that the COMPANY is

required to spend as legal and other incidental charges in defending such suit or action and also the amount

that may be ordered to be paid to the worker / or his heirs as compensation and that the above written bind

shall remain in full force and virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of contractor himself also. No

any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

SECTION VIII: Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT for erection work 11 KV and L.T.

Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The inferior and

unsatisfactory work is liable for rejection and to be rectified at the cost of contractor. The work will have to

be carried out as per programmed laid down by department and under the entire instruction of engineer-in-

Charge and contractor should employ supervisor who could supervise the works throughout and he should

remain present on site. No tools & Tackles will be supplied by the department.

(A)Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the contractor at

his cost. The Company will assist the contractor in getting necessary permission for tree cutting etc. Any

claim for compensation in above respect will have to be borne by contractor.

(B)Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown to the

contractor. He should adhere to these locations in all circumstances unless directed by the department to

make any change. The Poles from One site to other site or at proposed locations must be carted by

loading on Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or

with any other means.

(C)Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole and for

grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys must not be set at

the edge of cuts/at shore/embankment where the soil is liable to be washed or eroded out of such

setting should be avoided. While back filling, earth must be packed tight and in no case earth be dumped

to greater depth more than four inches without being rammed, hard before the next layer is thrown in.

Extra earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the contractor. No pole,

which is out of plumb or out of alignment shall be accepted. The pole will be in his safe custody till

erected and he is liable to compensate to the Company the full cost of pole along with supervision

charges, if the pole is broken during erection, or stolen from his custody. He should be able to render full

account of the poles entrusted to him whenever the Supervising Officer demands to scrutinizes the same.

(D)Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village,

excavation of pit, erection in position (with base plate where required), of 8/10 meter PSC poles / 9 to

meter Steel Pole or any other suitable pole, fitting of clamps and cross arms and fabricated materials,

fixing of caution board, anti-climbing device etc. complete as per drawing and specification inclusive of

painting, numbering. Generally vertical formation will be used on each pole. However horizontal

formation will have to be used in special circumstances as per instruction at Engineer in change.

(E)Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone line

crossing, terminal structure for distribution transformer centre comprises of Excavation suitable pits and

refilling of earth, erection in position of two Nos. of 8/10 meter PSC

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing cross arm

bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT metering equipment’s

etc., painting, Pole numbering, fixing of caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will be erected as

per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

Sign & Stamp of the Bidder

(F)Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin and strain

insulators, binding on insulators, jumpers, the jointing in HT line will be done by twisting sleeve joints as

per standard practice. Care must be taken in handling the conductor to protect against cuts, scratches or

kinks. The conductor must not be drawn over rough or rocky ground, when it is liable to be damaged.

AAA/ACSR conductors must be drawn on wooden or aluminium pulley only. Wastage and cutting should

be avoided as far as possible. Not more than 3 % sag will be accepted in the materials account. The sag

and spans will be maintained as per drawing/standard. The cross arms insulators must be so fixed that

neither tilts nor bands from position. The sagging should be uniform for all conductors and uneven

sagging will not be allowed. The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as

mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

Along any street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage up to and including 11,000 If bare - 4.6 Meter

Elsewhere than Volts If insulated- 4.0 Meter

along or across

any street For lines of voltage exceeding 11,000 Volts but

not exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building shall be

constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or terminates

on any building, the following minimum clearances as per IE Rules 2010 Clause No. 60 from any

accessible point, on the basis of maximum sag, shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof-

(a) when the line passes above the building a vertical clearance of highest part of building immediately

under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from the nearest

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates on any

building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from any accessible

point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the building a

vertical clearance of highest part of building immediately under such line 3.7 meters from the

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to the building

a horizontal clearance between nearest Conductor and any part of such building on the basis of

maximum deflection of wind must be 1.2 meters

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No. 69 are as

1 Low and Medium 2.44 3.05 4.58 5.49

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In case of illegal construction / structure on the line under erection, the same is to be put in written notice

to the Engineer-In-charge.

(G)Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable pit

size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators must be

inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands at both ends

the stay insulator must be even and must presents neat appearance and good workmanship. No stay

should be left loose but should be tight and straight to withstand in say cyclone or sand storm, the item

includes refilling of earth and painting of fabrication material. If stays are not required to be concreted,

a pre casted cement concrete block will be supplied by the department from his division store which the

contractor will have to transport at his own cost to the site of work and will have to use for fixing of

anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required to be

carried out. The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as per

specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing pipe/earthing

plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be buried at least

Meter in ground and to be kept 2.0 Meters above ground along the Pole. The earthing are to be done

at place as indicted in the pole schedule or as selected by the field Engineer. The coke and salt will have

to be supplied by the contractor at his cost. Erection of earthing should be carried out under the

supervision of the Engineer in charge or nominated Supervisors. At least 20 KG of salt and 20 KG of coal

per earth on alternate layers (as per drawing) will be used by contractor. No amount will be paid if the

work is not done in accordance with these specification.

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and any

accident prone places as indicated by the Engineer in Charge. The work comprises of fixing of guard

cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of

guarding if required will be designed by the department. Binding cross arms must be used where the HT

line crosses the road. The ground clearance, line to line clearances etc. to be maintained as per IE Rules

2010 69 and 70. The poles for road crossing may be concreted as instructions of the Engineer In-charge.

The work has to be carried out as instructions of the Engineer In-charge.

(J)Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminium paint. All fabricated material will also be painted with two coats of approved

aluminium paint and there should be sufficient interval between every coat of painting in order to allow

for drying. The bolts and must shall be dipped in anticorrosive oil before insertion. The lower portion of

steel poles up 3 foot above ground level shall be cleaned of all dust and rust. This surface should be

given a base coat of red lead and an additional coat of black bituminous paint before inserting in the

ground. The good quality paint will be supplied by the contractor and should be of I.S.I mark and will be

got approved from Executive Engineer, prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as per

instruction of Engineer In-charge. The colour of back ground and name/number must be of contras

colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly cleaned and all

accumulations of earth, dirt etc. should be removed.

Sign & Stamp of the Bidder

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to be

concreted without any special reason. The Concreting of PSC Poles must be approved by concerned

Executive Engineer prior to executionas per Tender Condition mentioned under Section III Clause No.

2 and sub clause No. 8. Certificates for special Reason and approvals must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by Engineer In-

Charge as and where required. Concreting should be with one part of cement, two part of specified

quality sand and four parts of well burnt Brice bats (1:2:4). The mixture should be prepared on GI sheet

and should be free from the dust. Cement, river sand and metal should be used by contractor at his own

cost. The finishing coat of cement plaster shall be applied on outer surface Concreting and boxing for

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x 1 Feet

(0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1' below ground)

(L)Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles structures

as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work include erection of

special two pole structure as per Item No. 2 and fixing of all fabricated material for support of line, L.A.,

HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works

includes of transportation and hoisting of transformer, numbering and painting of all fabricated

materials. For transformer having capacity of 100 KVA and above MS channel shall be utilize which will

be supplied by the company. Three Earthing are to be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.

3) For neutral, two separate Earth wire on both side of Transformer and to be common at ground.

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All earthing

wires are to be connected by proper size of lug and bolted at each earthing points properly. The

Earthing of Transformer Body must be done with lug only. Looping or winding with Earthing Bolt on

Transformer Body is not allowed. Earthing wire Lugs are to be brought by Contractors. No any extra

cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be formed to

decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer (Tech) and Executive

The cost of damage done to the transformer while erection/Transportation is recoverable from

Before starting the work (new, alteration or addition) and during the works the contractor must obtain

line clear wherever necessary for the concerned officer of this office of other Office. For any damage

done to the Men, Materials and/or property due to non-observance of rules, the contractor will be

solely responsible.

Sign & Stamp of the Bidder