Biennial Rate Contract for services of JCB-3D Machine

Any error in description or quantity or omission in the contract document

shall not vitiate the contract or release the contractor from executing the

work comprised in the contract according to scope of works, magnitude of

the works, requirement of materials, equipment, tools& tackles, labour, etc.

Contractor has to complete the work in accordance with the contract

documents irrespective of any defects, omissions or errors that may be

found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required

and satisfy himself regarding matters such as access to site,

communication, transport, working condition including constraint of work

place, confined area, quantum of dusting, running equipment, importance

of work, round the clock working conditions, safety requirements,

temperature of fresh drained hot bed material, right of way, high flood level

in River, flow of water during monsoon/dry season in the River/Nallah, the

type and number of equipment and facilities required for the satisfactory

completion of work, the quantity of various items of the work, the

availability of local labour, availability and rates of material, local working

conditions, uncertainties of weather, obstructions and hindrances that may

arise, etc. which may affect the work or cost thereof, before submission of

his Bid. Ignorance of site conditions shall not be accepted by the GIPCL

as basis for any claim for compensation. The submission of a Bid by the

BIDDER will be construed as evidence that such an examination was

made. Any later claims / disputes in regard to rates quoted shall not be

entertained or considered by the GIPCL.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

The rates quoted by BIDDER shall be based on his own knowledge and

judgment of the conditions and hazards involved and shall not be based

on any representations of the Engineer.

1.9 Eligibility Criteria:

The following criteria shall be adopted for qualifying the Bidders for further

Experience taken in the capacity of sub-contractor shall also be considered

provided experience certificate is issued, by the Main company, for which

the contract work is carried out, in the name of sub-contractor.

1.9.1 Bidder should possess minimum One years of experience out of last five

years in JCB-3D Machine related work. Bidder shall submit necessary

evidence for the same like attested copies of work orders along with work

completion certificates from clients. The work completion certificate shall

comprise value of the work.

Bidders should have executed the work directly.

1.9.2 The experience should be either of the following:

1. One similar completed work each costing not less than the amount

equal to Rs 07.60 Lakh of the total annualized estimated cost during

any of the last five financial years (2020-21, 2021-22, 2022-23, 2023-

24 & 2024-25 and the current FY)

Experience taken in the capacity of sub-contractor shall also be considered

provided experience certificate is issued, by the Main company, for which

the contract work is carried out, in the name of sub-contractor.

1.9.3 Tender fee: The tender fee shall be accompanied in form of RTGS only as

described in subsequent clause no. 1.11.

1.9.4 EMD: The EMD shall be accompanied in the form of Demand Draft /RTGS

or Bank Guarantee given by Bank as described in subsequent clause no.

1.9.5 Bidder should have separate Employees Provident Fund code number

towards registration of firm with RPF commissioner.

1.9.6 Attested copies of relevant documents duly signed & seal on each & every

page shall be submitted. The above documents will be analyzed and after

satisfaction, the Price Bid will be open. GIPCL may verify the documents,

experience certificates issued by concern authority. After opening of

technical Bid, if any required attested documents found missing in the

Technical Bid submitted by the Bidder, the tender inviting authority may

inform to that Bidder only once by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no

further correspondence will be entertained.

1.9.7 The Bidder has to satisfy the following financial criteria of Turnover and Net

worth in order to be considered in the Bidding process:

Bidder should have average annual turnover of 30% i.e. Indian Rs

Lakh (Seven Lakh Sixty Thousand) including GST during last 3 (Three)

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

Financial Years (2022-23, 2023-24 & 2024-25). Bidder shall furnish annual

audited financial statement duly certified by Chartered Accountant for the

last three financial years to demonstrate the financial healthiness of the

company. The balance Sheet must be in the name of the company. Any

type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which

does not require audit, the bidder shall submit the turnover certificate from

Chartered Accountant.

The net worth of the bidder should be positive as evidence from audited

account of last financial year i.e. as on 31st March,

1.9.8 The Bidder has to submit INCOME TAX Permanent Account Number

(PAN), and GST registration number of the firm. Copies of the same shall

1.9.9 In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies

shall be considered.

1.9.10 If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s),

Court Case(s) or Arbitration(s), either completed or under progress during

last five (5) years or Black Listed / Deregistered / Stopped or banned from

dealing in the past by any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, bid of that party will be liable to be rejected. Bidder agrees

and undertakes to accept decision of GIPCL in this regard as final and

binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Bidder shall have

to submit the “Declaration for contractual litigations” as amended in

Annexure / Form attached

1.9.11 Bidder shall have to submit the “Declaration-cum-Undertaking for

Compliance of Safety Laws and Regulations” as amended in Annexure /

• If any Fatal Accident / Violation of any safety law(s) / Rule(s) is / are

found during the preceding Three (3) years, bid of that party will be

liable to be rejected. Bidder agrees and undertakes to accept decision

of GIPCL in this regard as final and binding on the Bidder without any

demur and that no further correspondence shall be done in this regard

• If any of the details submitted in the prescribed Annexure / Form to

the Bid is/are found to be false, incorrect at any time in future, then

the Contract awarded to that Bidder / Contractor shall be liable to be

terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as

final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any

dues to GIPCL from the Bidder / Contractor shall be recovered from

the pending bills or any other dues payable to the Bidder / Contractor,

if any or otherwise through any other recourse available under the

The Bidder shall submit all the evidences, documents, attested

copies of work orders & work completion certificates etc.… as a proof

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

with EMD &Tender Fee and also provide the requisite details online

for meeting the prequalification requirements. GIPCL will verify the

experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site &

consult the owner of the industry/property where similar job is

executed by the Bidder. GIPCL reserves the right to

accept/cancel/reject any/all Bids without assigning any reason

thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

1.9.12 Site visit is mandatory prior to submission of bid to understand the scope

of work, working conditions, site conditions, equipment, tools & tackles,

labour deployment, associated risk, surrounding etc.

1.10 Language of Bid:

The Bid prepared by the Bidder, and all correspondence and documents

relating to the Bid exchanged by the Bidder and the Company, shall be

written in the English language. Any printed literature furnished by the

Bidder, written in another language shall be accompanied by an English

translation for the purpose of interpretation of the Bid.

1.11 EARNEST MONEY DEPOSIT (EMD)

1.11.1 An EMD of Rs. 43,000/- (Rupees Forty-Three Thousand only), and Non-

re-fundable Tender fee Rs. 2,950/- (Rupees Two Thousand Nine

Hundred Fifty Only) shall accompany with Bid.

The EMD & Tender fee shall be submitted through RTGS/online mode of

payment by bidder as per the following details:

1. Beneficiary Name - Gujarat Industries Power Company Limited.

3. Name of Bank - State Bank of India

4. Bank Address – Utility Building, Nani Naroli, Tal- Mangrol, Dist.-

5. IFSC Code-SBIN0013423

1.11.2 Alternatively, The EMD may also be submitted through in the form of a

crossed bank Demand Draft in favor of Gujarat Industries Power Co. Ltd.

The EMD shall submitted in the form of Demand Draft/irrevocable Bank

Guarantee in favour of Gujarat Industries Power Co. Ltd. From any

Schedule Public Sector Bank or Schedule Private Sector Bank as per

Performa of BG enclosed with this e-tender as Annexure-C.

1.11.3 In case of EMD is paid in the form of Bank Guarantee (BG), the same shall

be paid for a period of 180 days after the due date of submission of the bid.

1.11.4 The EMD of the successful bidder will be returned after payment of

Security Deposit by successful bidder.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

1.11.5 The earnest money deposit paid in the form of demand draft will be

refunded to the unsuccessful BIDDER as soon as the tender is finalized.

1.11.6 Any bid not accompanied with EMD and Tender fee will be rejected.

Tender fees and EMD should be submitted in physical form directly to

1.11.7 No interest shall be payable on EMD.

1.11.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the

1.12 SCHEDULE OF EMD & TENDER FEES:

EMD &Tender fee and other Address for Submission:

documents dully signed to be GM – MINES(SLPP)

submitted in physical form on or GUJARAT INDUSTRIES POWER

before due date of closing of the COMPANY LIMITED,

tender (Surat Lignite Power Plant)

Village – Nani Naroli,

Taluka – Mangrol

District – Surat 394 110, Gujarat

Phone: 02629-261063 (10 lines)

1.13 SUBMISSION OF BIDS:

1.13.1 MODE OF SUBMISSION

The bids shall be submitted online at the e-portal

(https://tender.nprocure.com) within the dates specified in the NIT along

with the details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

1.13.1.1 (a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

following supporting documents shall be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Copy of the Experience Certificate and Work Orders.

5. Details of present work order (if any)

6. Turnover for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly

certified by a practicing CA will be required (for Details see Tender

Clause No 1.9.7).

7. P.F Number and Allotment Letter.

9. GST registration number/certificate copy.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

10. Under taking by Bidder on his letter head for obtain and submit

labour license of maximum required manpower deployment on any

working day by State Government which are necessary for execution

11. As per forms A of tender document - Undertaking for unconditional

bid & observance of contract conditions on his company letter head.

12. As per forms B of tender document – Declaration about the Site Visit

on his company letter head.

13. As per forms C of tender document – Declaration for Contractual

Disputes / Litigations on his company letter head.

14. As per forms D of tender document – Deviation from Tender Terms

& Conditions on his company letter head.

15. As per forms E of tender document – Declaration Cum Undertaking

for Safety Laws and Regulations Compliance

16. To participate in e-Reverse Auction, bidders have to create

e-Auction USER ID on https://tender.nprocure.com and it is

mandatory to submit the same along with physical Technical-

Commercial Bid, so that the bidder shall be allowed to

participate the e-Reverse Auction.

1.13.1.2 (b) Price Bid:

1. Price Bid shall be submitted online only in soft form, consisting of the

only on or before dated 05/02/2026 up by 17.00 hrs. in the

prescribed forms Section-V, PRICE BID/SCHDULE (“PRICE BID”)

only, provided at the end of these bidding documents, without

exception. Rates quoted will be inclusive of GST.

Note: Estimate includes cost of all manpower, equipment,

vehicles, consumables, tools & tackles, transportation, Safety

statutory compliance, mobilization etc...

2. Goods & Service tax shall be paid extra at actual as per prevailing

rates as declared by Central Government on submission of

documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____% age below the estimated value

OR______% age above the estimated value.”

4. The quantities shown in the price Bid are approximate for the

contract period and may vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in

consonance with the instructions contained in the Bid documents.

1.13.2 METHOD OF TENDERING/SIGNATURE ON BIDS

1. The Bid must contain the postal address like name, residence and

place of business of the person or persons submitting the Bid and

must be signed and sealed by the Bidder with his usual signature.

The name of all persons signing the documents shall also be typed

or printed below the signature on each page.

2. Bid by a joint venture/partnership firm must be furnished with full

names of all partners and be signed with the partnership name,

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

followed by the signature and designation of one of the authorized

partners or other authorized representative(s). A certified copy of the

power of attorney authorizing such partner or representative shall

also be submitted.

3. Bids by a Corporation/Company must be signed with the legal name

of the Corporation/Company i.e. by the President/Managing

Director/Secretary or other person or persons authorized to Bid on

behalf of such Corporation/Company. A certified copy of the board

resolution/power of attorney authorizing such partner or

representative shall also be submitted.

4. The Bidder's name stated on the proposal shall be the exact legal

name of the firm.

5. Erasures or other changes in the Bid Documents shall be initialed by

the person signing the Bid.

6. Bids not conforming to the above requirements of signing shall be

1.14 MODIFICATION AND WITHDRAWAL OF BIDS:

1. The Bidder may modify or withdraw the bid prior to the deadline

prescribed for submission of bids.

2. No Bid shall be modified subsequent to the deadline for submission

3. No Bid shall be withdrawn in the interval between the deadline for

submission of Bids and the expiration of the period of bid validity.

1.15 POLICY FOR BIDS UNDER CONSIDERATION:

1. Bid shall be deemed to be under consideration immediately after

opening of the bid and till official intimation of award/rejection made

by the Company to the Bidders.

2. While the Bids are under consideration, Bidders and / or their

representative or other interested parties are advised to refrain from

contacting by any means, the Company. The Engineer, if necessary,

will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or

substance of the Bid after the Bid has been opened.

1.16 EFFECT AND VALIDITY OF THE BID:

1. The Bid should be kept valid for acceptance for a period of one

hundred and eighty (180) calendar days from the last date of

submission of Bids.

2. The submission of any Bid along with the required documents and

specifications shall constitute an agreement that the Bidder shall

have no cause of action or claim, against the Company for rejection

of his Bid. The Company shall always be at liberty to reject or accept

any Bid or Bids at his sole discretion and any action will not be called

into question and the Bidder shall have no claim in that regard

against the GIPCL.

1.17 OPENING OF BIDS:

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the

case may be, in presence of Bidder's representatives whenever such a

procedure has been specified. Otherwise the tender will be opened by the

authorized officers of GIPCL

1.17.1 Preliminary Examination:

The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents submitted

and completeness of the Bids.

1.17.2 Arithmetical errors will be rectified on the following basis:

1. If there is a discrepancy between the unit price and the total price

that is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price will be corrected & will be

binding to the bidders

2. If there is a discrepancy between the Total Bid Amount and the sum

of total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

1.18 EVALUATION & COMPARISON OF BIDS:

1.18.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

1.18.2 The Technical Bids will be examined for minor matters regarding

qualification of bids. Subsequent to correspondence with the respective

bidders, the decision of Tender Committee will be final.

1.18.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or

before due date, the Bid will be rejected.

1.18.4 The comparison of all the Bids shall be carried out with reference to the

scope of work as per the technical specification. Any deviation/omission

shall be evaluated at highest quoted price of the deviation/omission quoted

by any of the Bidder. In case a separate price (for omission) is not given

by any other Bidder, a reasonable price of the same shall be taken & the

same shall be binding to the Bidders.

1.18.5 The commercial deviation, if any, shall be loaded to bring all the Bids at

par. The loading shall be carried out at an interest rate of 2% above PLR

1.18.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid

documents without any material deviation or reservation.

1.18.7 For the above referred purpose, a ‘material deviation’ shall be one which:

1. Which affects in any substantial way the scope, quality or

performance of the contract, or

2. Which limits in any substantial way and in a manner inconsistent with

the Bid documents, GIPCL’s right or the Bidder’s obligations, under

the contract, or

3. Whose rectification would affect unfairly the competitive position of

other Bidders presenting substantially responsive Bids.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

1.19 RIGHT OF REJECTION OF TENDERS:

1.19.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders regarding the same.

1.19.2 Any Tender without EMD and Tender fee will be treated as non-responsive

and shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

1.19.3 GIPCL reserves the right to debar any Bidder from participation in future

Bids if such Bidder has quoted an abnormally low rate in the Bid

document/price Bid.

1.20 AWARD OF CONTRACT:

1.20.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

1.20.2 The successful bidder shall be intimated of his selection through the Letter

of Intent or Letter of Award/ Work Order which shall be sent to him through

e-mail, courier, fax or registered mail.

1.20.3 GIPCL reserves the right to cancel/short close the contract during the

contract period without assigning any reason.

1.20.4 GIPCL reserves the right to split the contract quantity between vendors.

1.21. CONTRACT PERIOD:

1.21.1 Contract period is two years, date of commencement will be stated in the Work

Order or LoI. Mobilization period will be 7 days from the date of issue of LoI or

1.21.2 GIPCL reserves the right to extend the Contract Period up to 3 months on

the same rates and terms and conditions without any price escalation and

entering into any new contract.

1.21.3 Contract Period: 02 (two) Year. Further GIPCL reserves the right to extend

the original contract period up to three months on the same terms and

conditions and this extension will be binding on the contractor.

1.22. ASSIGNMENT AND SUB-LETTING:

The Contractor shall not directly or indirectly assign or sub-let total/any part

of the contract to any other party or agency.

1.23. CONTRACTOR’S OBLIGATIONS:

(i) Deployment & Responsibility of Manpower

1. The Contractor shall deploy suitably qualified and sufficient manpower

for timely & satisfactorily execution of the works under the contract.

2. The Contractor shall deploy sufficient skilled, Semi-skilled and Un-

skilled manpower separately to properly complete the job in

given/scheduled time.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

3. The Contractor shall depute its own workmen/labor with proper

identification to enter the plant premises after ensuring that the jobs are

4. At the time of deploying manpower, the Contractor shall strictly comply

all the applicable labor laws/Acts norms including but not restricted to

the age of the workers, women workers and shall also ensure that a

police verification and security check for all the workmen/labor engaged

at the GIPCL site is done and necessary documents regarding the

same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the

same or any misrepresentation regarding compliance of the same shall

compel GIPCL to initiate appropriate civil or criminal proceedings

regarding the same.

5. The Contractor shall also comply with the safety requirements and

provide his workmen/labor with safety equipment like helmets, masks,

gum boots, a uniform and other necessary PPEs for properly

undertaking the operations involved under this contract.

6. Contractor shall nominate /authorize senior experienced person in

writing as site in charge to co-ordinate with GIPCL engineer and who

shall bear overall responsibility for performance of the contract. Such

person shall remain always available at site or site office allotted to the

contractor at SLPP site. Contractor has to submit the authority letter

and documentary proof for the same.

7. The Contractor shall appoint a supervisor who shall co-ordinate with

GIPCL’s Engineer In - Charge for daily entrusted job. They have to

maintain daily records dully signed for the works carried out and duly

certified by Engineer-In-Charge. The Contractor in co-ordination with

the Engineer-In-Charge shall ensure the availability of adequate

manpower to carry out the job satisfactorily on a daily basis. As per the

instruction of Engineer-In-Charge they have to allot the work and

execute the same in specified time limit.

8. During execution of the works, one or more jobs may be required to be

done simultaneously and the Contractor shall mobilize additional

resources accordingly.

9. During emergency or similar situations, the Contractor shall be required

to mobilize resources as per need within the period of 01 hours as

directed by GIPCL. If the contractor fails to mobilize sufficient

manpower to complete the job in time, GIPCL will execute the job

through other agency at the risk and cost of the contractor with 15%

supervision charges& the same will be recovered from the Contractor’s

10.During working in high risk area like hot lines of steam/ water/ oil the

workman must wear a suitable safety apron, safety belt, safety hand

gloves and goggles. It is the contractor’s/contractor’s supervisor’s

responsibility to ensure it without fail.

11.During unit overhauling, the contractor has to enhance the site

manpower as per the requirement to ensure the timely completion of

work (During overhauling period quantum of work increases

substantially). For this, enhanced work shall be completed by deploying

additional manpower with separate supervisor. Payment will be made

on item rate basis only. The work during the overhauling period is to be

carried out round the clock. Contractor should mobilize sufficient

number of manpower and execute the work in all shifts with

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

independent manpower. Contractor should not continue the same

manpower for more than 12 hours.

(ii) Tools & Tackles:

1. All tools and tackles required to execute the contract are in the scope

of the contractor. The contractor should ensure that tools and tackles

are in healthy & working condition. All consumable items would be in

the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools

& tackles, vehicles, equipment and/or required consumables then

25% of the total job cost will be levied as a penalty for each and

every instance.

2. For proper execution of the work as per the scope, the contractor is

required to maintain sufficient quantity of tools & tackles with tractors &

hydraulic trolleys in good working condition at site as per day to day

work load and emergency situations to complete the work in stipulated

3. In case of breakdown of equipment, the contractor should work round

the clock for putting back the area in service immediately within

minimum time. In case of any emergency arising during night hours the

contractor should be in a position to mobilize the manpower

immediately within minimum time.

4. Arrangement for lighting at the work spot has to be made by the

contractor. He has to arrange all lighting equipment such as power

cable, hand lamps. The contractor has to take prior approval for taking

electrical power supply. The contractor should keep hand lamps of

24Volt for confined space and sufficient quantity of 240 Volt and

halogen lamp for other area ensuring safety at work place

5. Pin sockets of IS standards should be used for all connections. For any

accident take place & any damage to the equipment and/or injury to

human due to carelessness in loose connection, contractors will be

held responsible & liable for any recovery/actions.

1.24 CLARIFICATION OF BIDDING DOCUMENTS:

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of

submission of online Bid, in writing or by E-mail at the GIPCL's mailing

address [email protected] as indicated in the 'Invitation to Bids'. The

GIPCL's response (including an explanation of the query) will be sent in

writing or by E-mail to all prospective Bidders who have received the

Bidding Documents.

1.25 TIME SCHEDULE:

The basic considerations and the essence of the 'Contract' shall be the

strict adherence to the time schedule for performing the specified 'Works'

1.26 UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and

documents, all the conditions and matters work wise & cost wise. If any

Bidder finds any discrepancies or omissions in the specifications and

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

documents or is in doubt for any meaning of any part, he shall request in

writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid

All the payments against the work order shall be in Indian currency and

payable through cheque/RTGS only.

1.28 POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID:

1. The schedule of rates shall be read in conjunction with Instructions

to Bidders, General conditions of contract, Special conditions of

contract and Technical specifications.

2. The quantities given in the schedule of rates are estimated and will

be made as per actual work carried out as per the rates of work

3. The method of measurement of completed work for payment shall

be in accordance with the method of measurement specified in the

4. No separate amount shall be payable for use of auxiliary equipment

incidental to or in day to day operation in the course of fulfillment of

contractual obligation of the supplier.

Note: Interested bidders are requested to submit the online tender at

least two days in advance from the due date set for on line

submission of bid in order to avoid non-participation of e-tender due

to probable technical problem in e-tender system.

1.29 QUANTITIES:

The quantities specified are estimated and for tendering purpose only.

Payment will be made, based on actual work done as certified by Engineer-

in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract

period based on site requirement. Contractor shall not be entitled for any

compensation on ground of such alteration in scope of work. GIPCL

reserves the right to operate or increase/decrease quantities in each item

or omit any item included in Schedule of Quantity at his discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of

anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require

to be carried out the whole/part of the work as specified in the tender, the

ENGINEER-in-charge shall inform the fact for thereof to the

CONTRACTOR and contractor shall have no claim for any payment or

compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did

not derive in consequence of the full amount of the work not having been

carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions

which shall involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

INSTRUCTION TO THE BIDDERS FOR ONLINE TENDERING

2.1 Bid documents are available only in electronic format which

Bidder can download free of cost from the websites

https://tender.nprocure.com or

https://www.gipcl.com

2.2 All bids (Techno-Commercial and Price bid) should be submitted online

through the web site https://tender.nprocure.com only. No physical

submission of rates will be entertained as it should be furnished online only.

Also, no fax, email and letter will be entertained for the same.

2.3 Following should be submitted in physical form in sealed covers

separately: during dates & time set in NIT at our office

The General Manager (Mines)

M/s. Gujarat Industries Power Company Limited, SLPP

Village Nani Naroli, Taluka Mangrol,

Dist. Surat – 394110 (Gujarat)

3) Supporting documents for Techno-Commercial Bid

2.4 Bidder who wish to participate in online bids will have to procure / should

have legally valid Digital Certificate (Class III) as per Information

Technology Act-2000, using which they can sign their electronic bids.

Bidder can procure the same from any of the license certifying Authority

of India or can contact M/s. (n)code solutions- a division of GNFC

Limited, w ho are licensed C ertifying Authority by Government o f India.

2.5 All o n l i n e bids should be digitally signed. Kindly note that valid Digital

Signature Certificates is must for the entire interested Bidder. Online

tendering process is not possible without valid digital signature

2.6 Interested Bidder are also r equested t o complete their procedure for

taking digital signature certificate at least 3 days before last date of

submission of tender online.

2.7 The bidder is require to contact at below mention address for detail training

on online tendering and also for requirement

M / s ( n) code solutions. – A division of GNFC Ltd.

403, GNFC Info Tower, S G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

Toll Free no. 1-800-419-4632

E-mail: [email protected],

Website: https://tender.nprocure.com

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

Interested Bidder are also r equested t o su b m it o n l in e t e n d e r at least

two days in advance from before last date of submission of tender

online, in order to avoid non-participation.

2.8 M/s (n)code solutio ns reserves the rights to issue digital

signature certif icate af ter verification of application forms /

supporting documents submitted by Bidder.

An M/s (n) code solution is also fully authorized to issue digital signature

certificate to Bidder.

The Bidders who have no facility to participate in on-line tenders are

requested to contact M/s (n) code solutions for the same.

2.9 REVERSE AUCTION:

1. GIPCL reserve the right to conduct E-Reverse auction through

(n)Procure platform.

2. E-Reverse auction shall be conducted amongst (a) 50% out of total

bidders (rounded to the next higher whole number), or (b) the minimum

lowest three bidders, whichever is higher, shall be invited for

participating in the e-reverse auction through (n)Procure platform.

3. Opening price, Decremental value and duration for the e-Reverse

Auction shall be informed to the qualified bidders before start of e-

Reverse Auction.

4. After e-Reverse Auction process, L1 bidder shall be decided based on

the lowest grand total contract price of Work of both monsoon

the lowest grand total contract price of Work of both monsoon

seasons combined.

5. To participate in e-Reverse Auction, the bidder have to create e-Auction

USER ID on https://tender.nprocure.com that the bidder shall be allow

to participate the e-Reverse Auction.

6. In case of further information regarding online bidding or if bidder needs

any assistance and accessing /submission of online bid /clarification or

if training is required for participate in e-Reverse bidding, then the

bidder can contact the following office for assistance or training

(n)Procure Cell, (n)code solution-A division of GNFC Ltd.

403, GNFC Info tower, S G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

Toll Free no. 1-800-419-4632

E-mail: [email protected],

Website: https://tender.nprocure.com

Bidder may visit website: https://tender.nprocure.com/html/faq.asp for

information regarding e tendering registration process.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

GENERAL CONDITIONS OF CONTRACT

3.1 CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK

As a Contract Security, the successful Bidder, to whom the work is

awarded, shall be required to furnish a Performance Bank Guarantee

(PBG)/Contract security deposit in favour of Gujarat Industries Power

Company Limited for guarantee amount at ten percent (10%) of the

“Annual Contract Price” excluding Taxes and Duties from any Schedule

Public Sector Bank or Schedule Private Sector Bank in the format attached

in SECTION-VII, and it shall guarantee the faithful performance of the

'Contract' in accordance with the terms and conditions specified in these

documents and specifications. Contract security deposit shall be submitted

strictly within twenty-one days from the date of LoI or work order, whichever

is earlier. The guarantee shall be valid up to retention period of three

months from the contract completion date. The Guarantee amount shall be

payable to the Company in Bidder's home currency without any condition

GIPCL reserves the right to forfeit Performance Bank Guarantee

(PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned

to the Vendor/Contractor without any interest at the end of the ‘Retention

Period' after completion of contract and on fulfilling contractual obligations

throughout the retention period. However, any delay in submission of SD

will result in equivalent late release of entire SD after guarantee period. Bid

security /EMD should be refunded to the successful bidder on receipt of

performance Security.

3.2 RECOVERY CLAUSE:

1. In case of any damage of material/fuel/equipment/machinery due to

negligence of contractor or any other reasons attributed to contractor

the decision of Engineer-in-charge regarding the amount of recovery

shall be final and binding subject to a maximum of 10% of contract

value. Recovery will be affected from the monthly bills and/or retention

money/security deposit.

2. If the contractor fails to execute the work as per directions of Engineer

(I/c) within the time frame given in work order and as per day to day

instructions by Engineer-in-charge, GIPCL shall get the work done by

third party at the risk & cost of the contractor with 10% additional

overhead charges of GIPCL.

3.3 ASSIGNMENT AND SUBLETTING OF THE CONTRACT:

The contractor shall not assign or sub-let any part of the contract to any

other part or agency without written permission from GIPCL.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

3.4 DEDUCTIONS FROM CONTRACT PRICE:

All costs, charges or expenses that GIPCL may have paid, for which, under

the contract the contractor is liable, shall be recovered by the GIPCL. The

contractor shall pay all such claims within 15 days of claim failing which the

same shall be deducted from the bills of contractor.

3.5 TERMINATION OF CONTRACT BY GIPCL:

Contractor shall be responsible to complete the jobs within agreed time

schedule and in case contractor fail to complete the job, GIPCL shall

recover from his bill, Security Deposit and / or whatsoever for expenses

incurred to complete the job with additional 10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound completion of work, workmanship & safety

(OHSAS policy of GIPCL) then GIPCL has right to terminate the contract

at any time by giving him 15 days advance notice without assigning any

reason and will make the alternate arrangement at the risk & cost of

GIPCL may terminate the contract after due recoveries of pending

jobs/damages after giving 15 days advance notice to the contractor if any

of the following events occur –

1. Contractor is adjudged as insolvent.

2. Contractor has abandoned the contract.

3. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

4. Contractor has neglected or failed persistently to observe or perform

any of the acts, matters or things, which as per the contract are to be

observed and performed by the contractor.

5. Contractor repetitively violating the safety norms for more than three

6. Any major contradiction of applicable labour laws.

7. Any major deviations from contractual terms and conditions including

quality of job.

8. GIPCL reserves the right to terminate the contract without giving any

reason whatsoever and forfeit the PBG

3.6 FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/

ENGINEER requiring compliance, with such further drawings and / or the

GIPCL /ENGINEER instructions fails within seven days to comply with the

same, the GIPCL /ENGINEER may employ and pay other agencies to

execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable

from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money

due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources

and equipment as per directions of GIPCL / ENGINEER within the time

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

frame given and/or violating the GIPCL’s safety rules & regulations,

ENGINEER/ GIPCL shall get the work done by third party at the risk & cost

of the CONTRACTOR with additional 10% overhead charges of GIPCL

and all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted

by him from any money due or to become due to the CONTRACTOR.

3.7. SETTLEMENT OF DISPUTES

1. Any disputes or difference of opinion between parties arising out of the

contract to the extent possible shall be settled amicably between the

parties. If amicable settlement cannot be reached all the disputed

issues shall be resolved through arbitration before a Sole Arbitrator

appointed by Managing Director, GIPCL according to the provisions of

The Arbitration & Conciliation Act, 1996 as amended from time to time.

The place of arbitration shall be at Surat/Vadodara or any other place

within state of Gujarat.

2. Work under the contract shall be continued by the contractor during

arbitration proceedings unless GIPCL shall order suspension thereof or

any part thereof in writing or unless the matter in such work cannot

possibly be continued unless the decision of the Arbitration

proceedings is obtained.

3.8 INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or

specification, the decision of Addl. General Manager (SLPP) - GIPCL will

be final and binding on the contractor

3.9 EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his

workmen/employees, staff applicable under the Employee Compensation

Act 1923 or any amendment thereof as also insurance cover for third party

liability. The contractor shall keep the GIPCL indemnified from all liabilities

arising out of his action in pursuance of this contract. The E. C. Policy

should be obtained from Surat Jurisdiction and shall be assigned to GIPCL.

EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy

for all his workers as per clause no. 3.24 herein under.

3.10 STATUTORY REQUIREMENTS

3.10.1 a. COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor

laws, rules, orders and notifications whether central or state or local as

applicable to him or to this contract from time to time. These Acts/Rules

include without limitation of the followings.

2. Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labor laws applicable such as the Minimum Wages

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

Act, 1948, Contract Labor (Regulation & Abolition) Act 1970, Factories

Act, 1948, Payment of Bonus Act 1965, Employees Provident Fund and

Miscellaneous Provision Act 1952, Industrial Dispute Act

Workmen Compensation Act 1923, Payment of Gratuity

Interstate Migrant Workmen Act 1979, Equal Remuneration Act with

Rules, Order and Notifications issued/made there under from time to

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of

future applicable to the contractor from time to time for performing the

1) The Contractor shall provide and be responsible for payment of

Wages, Salaries, Bonus, Social charges, Insurance, Food,

Accommodation, Transport, Medical and Canteen facilities and

other statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force

from time to time. All employees of the Contractor shall be

employee of the Contractor.

2) The contractor shall have a valid license obtained from Licensing

Authority under the Contract Labor (Regulation & Abolition) Act-

1970 at the time of execution of the contract covering all his

employees working at SLPP site and furnish the same failing which

GIPCL may terminate the contract at its sole discretion.

3) The Contractor shall at the time of execution of the contract have an

EPF Code Number obtained from the Authorities concerned under

the Employees Provident & Miscellaneous Provisions Act, 1972 and

remit contributions in respect of the employees employed by him at

SLPP Site to the P.F office concerned every month failing which

GIPCL will recover from the outstanding payment to the contractor

from GIPCL.PF code of Gujarat region should be taken.

4) The Contractor shall maintain all records/registers required to be

maintained by him under various labor laws mentioned above and

produce the same before the Statutory Authorities whenever

5) The Contractor shall also submit periodical reports / returns to the

various statutory authorities such as the Contract Labour

(Regulation & Abolition) Act-1970, Employees Provident Fund Act

etc. Under intimation to HR&A Dept.

6) The Contractor shall not pay less than the Minimum Wages notified

by the Government from time to time to his employees of

corresponding categories.

7) The Contractor shall be responsible for payment of overtime wages

to his workmen, if any, in case they are required to work beyond the

prescribed hours under law as per applicable rates.

8) The contractor shall take Workmen Compensation Insurance Policy

for all his employees working at GIPCL. The contractor shall

indemnify the company against any liability due to any work injury

or accident to any of its employees.

9) The Contractor shall in the event any of his workmen / employee

sustains any injury or disablement due to an accident arising out of

and in the course of his employment, provide necessary medical

treatment and pay compensation as applicable, required

under the Workmen’s Compensation Act,

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

10) If any of the persons engaged by the Contractor misbehave with any

of the officials or the Company or commit any misconduct

with regard to the property of the Company or suffer from any serious

communicable disease, the Contractor shall replace them

11) The Contractor shall not engage / employ persons below the age of

18 years. Employment of women shall be strictly according to

applicable laws.

12) GIPCL will have right to deduct and disburse the claims of the

individual / parties being a principal employer on any account

whatsoever in relation to their employment with the contractor. The

Security deposit will be released to the contractor at the end of the

contractual tenure subject to an undertaking by the contractor that in

the event any of his workmen or the heirs of workmen puts up a claim

for recovery of money due to him from the contractor before the

appropriate authority under the I.D.Act 1947 or under any other labor

laws or for compensation under the Workmen’s Compensation Act,

1923 and the appropriate authority has given a direction for making

payment the contractor will meet the same or indemnify GIPCL if in

the event GIPCL pays it as Principal Employer.

13) The contractor shall make payment of wages to his employees on

fixed date within the period specified under the applicable Law, in

presence of representative of the company. He will submit a true

copy of wage sheet, attendance register and P.F. remitted challans

on monthly basis to HR&A dept. for verification and record.

14) The Contractor shall provide Safety items / kits to his employees

such as safety shoes, goggles, ear plugs, hand gloves, safety belts

etc., if any, required under the law.

15) The contractor shall conduct pre-induction and periodic medical

checkup of his workmen as per applicable laws.

16) The contractor shall be solely responsible for any accident caused to

his workers and should adhere to all rules / regulations as per labor

laws of Government and other statutory laws as applicable.

17) The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned)

and submit the copy of registration certificate and should possess

the same from the date of commencement of work, failing which the

contract is liable to be cancelled. The E.C. Policy copy should be

submitted to the GIPCL before commencement of the work and

Labor License should be obtained within one week from the date of

issue of form-V. Contractor should apply for Form-V immediately

after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

18) Contractor shall have to insure his workmen /supervisors etc. under

Group Insurance scheme.

19) The Contractor shall be responsible for compliance of all statutory

rules, regulation, act enforced from time framed by the government

such as Factory Act, Employee Compensation Act, payment of

‘Wages Act’, Minimum Wages Act’, Provident Fund Act, All Labor

Laws Act in respect of employees engaged by him for the work and

shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

reserves the right to recover the same from the running bill of the

20) Documentary evidence of deposit of PF paid shall have to be

produced by the contractor along with the next bill.

21) Records as per the provisions of various statutory Acts will have to

be maintained by the contractor and submitted as and when

22) All employees of contractor should maintain due discipline and

respect local sentiments. GIPCL reserves the right to direct the

contractor to remove any such person who does not comply with it.

23) The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or

a new statute shall automatically and immediately become

24) Annual Health checkup: - As per statutory requirement, contractor

has to inform workmen deployed at site for annual health checkup.

3.10.2 b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws

and make the payment as per the Minimum Wages Act to the workers

employed by him.

2. Contractor shall obtain requisite license to carry out this contract under

the provisions of Contract Labour Act, 1970 and maintain necessary

records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates

with respect to Employees Provident Fund and Employee

Compensation Act within one-week time, from the date of award of this

4. Contractor’s employees, agent or sub-agent shall not smoke or light

anything within the premises of the GIPCL and carry match box / lighter

or any other explosive and /or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F,

Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer

stating therein the nature of job to be performed by him and fix time for

which the concerned labourers are likely to be deployed. Contractor

shall also issue a temporary identity card specifying the period for which

the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work;

however, GIPCL reserves the right to deduct any amount legally

justified towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time

frame, GIPCL shall get the work done by third party at the risk and cost

3.11 PAYMENT OF WAGES:

Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Factory Act, Employee Compensation Act, payment of ‘Wages Act’,

Minimum Wages Act’, Provident Fund Act, Payment of Bonus Act, Labor

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

Law Act, maternity benefit act in respect of employees engaged by him for

the work and shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the Government

under the above rules, regulation, Acts.

3.12 ACCIDENT TO WORKMEN:

Contractor shall be fully responsible for injury or death of any of your or

third-party workmen due to any act omission / indiscretion on your part

while undertaking the work and contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be

liable for any compensation due to accident, death or injury to any of

contractor’s workmen or any third party due to negligence, act or omission

Necessary illumination at works area will be provided by GIPCL.

3.14 NIGHT/SUNDAY/HOLIDAY SHIFT:

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

3.15 SAFETY ASPECT:

Contractor shall observe all the safety and security rules and regulation of

the GIPCL which are at present in force and which may come into force

during the pendency of the contract. Any violation of any rules and

regulations will entail immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area,

required test certificates as per the Factory Act 1948 and the state factories

rules has to be submitted to safety Deptt. Safety Deptt. will check the

certificates and if found okay, then only materials will be allowed to enter

inside the plant. Material inward gate pass will be made only after

certification from Safety Deptt. Security Deptt. will inform to Safety Deptt.,

as & when such tools and tackles brought at the gate for making entry in

the maintenance site.

The contractor has to submit the list of required safety gears along with

safety equipment available with him to safety Deptt. Safety Deptt will check

for quantity and quality of the safety gears and then allowed permission of

work. Poor quality material will not be allowed to take inside the Plant. If

quantity of required safety equipment is not satisfactory, contractor will not

be allowed to carry out the work using such safety gears inside the Plant

3.16 GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen

working at the SLPP site, the safety norms as per the safety operating

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

2. The Contractor shall ensure that his workmen are informed and trained

regarding the safety standards to be adopted while operating within the

SLPP Plant & Mines premises and the Contractor shall brief them

regarding the same and use of the Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard

to all his workmen immediately on execution of the work and the contractor

shall ensure that his workmen wears the protective equipment at all times

during the work operation. Brand name for safety shoe & safety helmet

shall be suggested by safety representative of SLPP site.

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles,

gum boots, full body safety uniform and belts, safety net etc. shall be issued

and used as per the job requirements. Safety helmet shall be of YELLOW

COLOUR ONLY. Contractor will procure safety shoes & safety helmet from

a reputed company with at least 12 months’ guarantee and shall produce

the guarantee certificate and IS standard certificate to the safety

department. Contractor should purchase safety shoes of reputed brands.

Safety shoes will be issued every year. IS certificate and guarantee

certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant,

having an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required

PPEs as per work requirement. Contractor should ensure that their workers

are wearing Safety helmet, safety shoes, dust mask, goggles, ear plug etc.

at all times when they are at work throughout the contract period. The

contractor has to maintain the PPE issue register with signature of

6. Contractor will reissue these PPEs in case of damage or misplacement of

the same. Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency

medical help and treatment to his workmen in the event of any accident or

8. If it is observed that contractor is not issuing required PPEs timely and that

of required quality, GIPCL will issue the required PPEs to contract workers

and back charge the same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in

conformity with the statutory requirements and certificate in form no. 10 as

per rule 60 of Gujarat Factories Rules, 1963 and section 29 of the Factories

Act, 1948 shall be submitted every year before using such tools and

tackles. In case of purchase of new lifting tools and tackles, form no. 10 as

per the said rules shall be submitted before they are taken into use. All

lifting tools and tackles shall be of reputed make having International

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

manufacturing standard and shall be maintained in proper and workable

10. The Contractor shall nominate one Safety Officer with required qualification

for supervising the daily job/ shutdown jobs for observing and maintaining

the safety aspects at site. He is solely responsible for any safety measures

during maintenance work. He has to ensure that all the workmen working

at site are equipped with essential PPE’s and proper safety arrangement

is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley

blocks, D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc.

shall be offered for inspection with all above statutory test certificate before

using at site for any work. They should use all tools and tackles only after

certification by GIPCL representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile

materials, full body harness safety belt, ladders and crawling boards shall

be used to prevent accident. Further, during working on height, contractor

should arrange proper scaffolding of still pipes, safety net, full body safety

belt, fall arrestor system etc. Advice and instructions of engineer in charge/

safety in charge shall be strictly complied with in this regard. All necessary

safety precautions shall be taken by the contractor to prevent accident and

personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on

cutting torch, on DA cylinders and on O2 cylinder. Cylinder caps also

required for handling the cylinders at the work at height area. Gas cylinders

shall be transferred through gas cylinder trolley only with cylinder cap and

stored up right (vertical) position only. All gas cylinders shall be hydro

tested / certified as per gas cylinder rules 2004. Gas cylinders shall be

stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to

be tested as per Government approved RTO guidelines. All Vehicles must

be parked in Parking space designated by GIPCL. If any vehicle is found

inside the plant premises other than the parking area such vehicles shall

be handed over to Security dept. and their entry shall be cancelled for

movement inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect.

Electrical tools & equipment i.e. welding machine, grinding and drill

machine etc. may be checked by the electrical engineer of the contractors

regularly, every six months at least and report to be submitted to concerned

HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire

blankets to prevent falling and spreading of sparks and hot material on and

around the work area. Contractor will procure and use such items. ELCB /

RCCB shall be provided with rating of 9-30 milli ampere on welding

machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident

Investigation form (S-II) and near miss report within time limit as specified

in forms, if any accident, Incident, near miss occurred while working at

18. Major AMC / ARC contractor (Where the man power strength is more than

50 and above) should appoint / nominate one qualified safety officer and

he shall be responsible for addressing all the safety related aspects of

execution of contract jobs and he will in close coordination with safety

officer of SLPP and attend all safety related meeting such as safety

committee, on job safety training etc. Where the contractual man power is

less than 50, the site in charge of the contractor will act as a safety officer

and he will perform all the duties of safety officer as mentioned above.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

19. No loose connection / joints allowed in electrical cables during

performance of any kind of job.

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness

certificate is required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job

safety training like tool-box talk etc. and submit a record of such training in

safety dept, respective dept and HR&A dept

23. The Contractor shall comply all the new requirements related with safety

as informed by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:

- The Contractor & Contract workmen shall strictly adhere to Safety

standards / Guidelines as per practices. The list provided below is an

indicative list to explain the principles behind safety practice. If the contract

workmen fail to comply with safety standards as per category A, B & C

below, penalty shall be levied on the contractor as per the table mentioned

Category Classification Examples / Penalty

A PPEs Related Working without Rs. 100 /- per instant.

B WI Related Unsafe working 1. Rs. 500 /- per

practices at instant.

height more 2. After three

than 3 meters incidences, Per

incidence Rs. 2500/

3. Continuous unsafe

acts will disqualify

the contractor from

further participation

in tender of GIPCL-

C Unsafe Breach of safe Suspend the entry gate

Practices practices by a pass for one week. After

particular two suspensions his

person gate pass will be

repeatedly for cancelled.

Penalty so levied against the contractors and company employees will be

used during the observation of National Safety Day/Mine Safety Week

3.17 REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship

is defective or otherwise not in accordance with the Contract, the

GIPCL/Engineer/ GIPCL’s Representative may reject such plant,

materials, work or workmanship and shall notify the CONTRACTOR

promptly, stating his reasons. The CONTRACTOR shall then promptly

make good the defect and ensure that the rejected item complies with the

Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

rejected work or Workmanship. CONTRACTOR shall not entitle for any

claim or release of hold payment until rectify the defect up to satisfactory

of GIPCL. If Contractor failed to rectify any such defective work or

workmanship, GIPCL reserve the right to rectify at risk and cost of the

CONTRACTOR and deducted by the GIPCL from any amount due, or to

become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials,

work or workmanship to be retested, the tests shall be repeated under the

same terms and conditions. If such rejection and retesting cause the

GIPCL additional costs for the traveling and lodging costs of

GIPCL/Engineer’s personal for attending the retest, such costs shall be

recoverable from the CONTRACTOR by the GIPCL and may be deducted

by the GIPCL from any amount due, or to become due, to the

3.18 GENERAL TERMS AND CONDITIONS:

1. All tools & tackles, labours, equipment, vehicles, tractors, etc. to

execute the contract are in the scope of the contractor. The contractor

should ensure that tools & equipment are in healthy condition.

2. The decision of the Engineer-in-charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

3. If the work is not found satisfactory, Engineer-in-charge reserves the

right to take suitable action.

4. Contractor shall depute Location/Package wise full time independent

experienced site-in-charge and two nos. of independent site

supervisors (each at Phase-1 Boilers and Phase-2 Boilers) at site. They

shall co-ordinate with GIPCL engineer and shall bear overall

responsibility of contract including joint measurement, billing etc. Such

person shall function from site office of contractor at SLPP.

5. Contractor shall also nominate one safety supervisor at site and shall

submit nomination of safety supervisor in writing before

commencement of contract. Safety supervisor shall arrange small

safety talk on every day morning or whenever required with all workers

working under this contract. He shall coordinate with concern

department’s Engineer-in-charge on daily basis and report daily

observations, tool-box talk records etc. The work shall not be allowed

without deploying safety supervisor and a penalty equal to Rs. 1,000/-

per day absent of safety supervisor shall be levied from Contractor.

6. Contractor shall strictly follow the existing work permit system of the

GIPCL and any future revisions.

7. The contractor has to take EC insurance policy for their workmen. The

contractor has to submit labor license and PF account number to the

Engineer-in-charge before start the work.

8. The contractor has to do the job timely. GIPCL shall not compromise in

delay. In case of delay of work without any valid reason, the GIPCL

reserves the rights to carry out the work by deploying other agencies at

the risk & cost of contractor with additional 10% overhead charges.

9. Contractor shall mobilize the resources as per need within the period

of four hours. If the contractor fails to mobilize sufficient resources to

complete the job in time, GIPCL will execute the job through other

agency at the risk and cost of the contractor with additional 10%

overhead charges.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

10. Contractor should mobilize all resources for efficient & smooth

execution of contract within seven days from the date of issue of Letter

of Intent/Work Order.

11. The prices / item rates quoted shall remain firm till completion of the

contract and any agreed extensions thereafter and shall not be subject

to any escalation (only 5% escalation in the item rate will be considered

for second year), idle charges for labor, machinery, overhead expenses

etc.… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front,

non-issue of work permit, holding of work permit for any reason,

unavailability of contractor’s supervisor, unavailability of contractor’s

safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality

instructions of GIPCL Engineer-in-charge or any other reason

12. Contractor must fulfill all the safety regulations and to take safety

measures to avoid hazards. Contractor shall arrange all standard

adequate healthy safety PPEs like but not limited to approved quality

safety shoes& safety helmets, standard dust masks, safety goggles,

etc.… as required and shall use exclusively under this contract for all

the time during working at specified locations failing which, the

Engineer-in-charge may hold the work and will take necessary action

including penalty as decided. If the contractor repeatedly violates safety

rules/regulations (more than three successive incidents), Engineer-in-

charge may take necessary action against the contractor, including

appropriate financial penalty (Maximum of Rs. 1,000/- per incident per

man-day and as per clause no.3.18.12) and/or termination of contract.

13. One or more jobs may be required to be done simultaneously and

contractor shall mobilize additional resources accordingly.

14. Timely completion of all jobs and works shall be the essence of this

Contract. Contractor should closely monitor each activities and

complete the jobs as per the time given by and under the supervision

of the Engineer-In-charge and shall ensure that sufficient manpower is

deployed for the same.

15. The contractor has to complete the works as per the planning schedule

and their respective supervisor has to interact with Engineer in Charge

for PTW (Permit to work), work instruction, Return of permit.

16. The contractor has to submit daily reports showing work carried out with

details of available manpower, tractors etc.

17. Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

contractor on respective item rate only.

18. The Government of India has enacted the Micro, Small and Medium

Enterprises Development Act, 2006 (the “Act”) and the Act has come

into force from October 2, 2006. The Bidder shall confirm whether your

organization is registered under the Micro, Small and Medium

Enterprises Development Act, 2006. If your organization is registered

under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly

attach a copy of your registration certificate.

19. The Bidder shall provide details of registration along with copy of the

registration certificate issued by the District Industries

Centre/Department of Industries, etc. of the respective State

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

20. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011

(EnMS) certified company, and GIPCL gives extreme importance to

maintain these global standards. Contractor shall be required to

observe these standards while working with GIPCL. Contractor should

ensure that his workmen/labour work in accordance with them.

3.19 CONTRACTOR’S SUPERVISION:

The contractor shall, during the whole time the work is in progress, employ

a qualified experienced site-in-charge of the works with adequate

experience in handing of jobs of this nature and with the prior approval of

the GIPCL / ENGINEER. Such in-charge shall be constantly in attendance

at the site during working hours. During CONTRACTOR’S supervisory

engineer absence during working hours, if unavoidable, and also beyond

working hours, when it may be necessary to give directions, orders may be

given by the ENGINEER / GIPCL and shall be received and obeyed by the

CONTRACTOR’S superintendent or Foreman who may have charge of the

particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in

writing. Any directions, instructions or notices given by the ENGINEER /

GIPCL to him, shall be deemed to have been given to the CONTRACTOR.

The representative of the CONTRACTOR shall have all necessary powers

to receive materials from the GIPCL, issue valid receipts for the same,

engage labour or purchase materials and proceed with the work as

required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or

labour should be withdrawn from the work without due notice being given

to the GIPCL / ENGINEER; further no such withdrawals shall be made if in

the opinion of the GIPCL / ENGINEER such withdrawals will jeopardize the

required pace of progress / successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only

such persons as area careful, skilled and experienced in their respective

trades, and the GIPCL shall be at liberty to object to and require the

CONTRACTOR to remove any person employed by the CONTRACTOR

in or about execution of works who in the opinion of the ENGINEER

misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER

shall hire or employ any employee of the other party except by mutual

3.20 CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER

IMMEDIATELY AND CLEAN-UP:

All loose materials, wastage, packing materials, cut pieces or other matter

of an offensive nature shall not be deposited on the surface, but shall at

once be carted away by the CONTRACTOR to some pit or place provided

by him away from the site of work and approved by local authorities.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

As a part of the work included in this contract, the CONTRACTOR shall

completely remove and satisfactorily dispose of all temporary works to the

extent directed. He shall tear down and dispose of all temporary works,

shall remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose of all rubbish resulting from the operations under this

contract and shall do all work necessary to restore the territory embraced

within the site of his operations to at least as good order and conditions as

at the beginning of the work under this contract.

3.21 FACILITIES TO BE PROVIDED BY GIPCL:

A. The Company shall provide the following facilities to the Contractor at

a. Electricity & water at nearest available one point. Further distribution

to be done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s

township at discretion of GIPCL if available.

c. Workshop facility as available at site only. However, contractor may

visit the workshop to ensure the existing facility. For the facilities

other than available, contractor has to carry out the job outside at

their own cost.

d. Site office shall be provided at site.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the

workmen regarding the safety norms and measures to be observed

during work operations at the plant site.

3.22 WORK MEASUREMENT/CERTIFICATION:

1. The work to be performed being a specialized nature, the contractor

should be fully conversant with modern practices and should be able

to carry out works independently of large thermal power plant. The

contractor shall therefore be required to engage qualified/

experienced personnel to undertake the work as per specifications

and requirement.

2. Contractor should maintain one computer with printer for keeping daily

records and maintain the data.

3. The Contractor shall be required to furnish satisfactory job completion

report to GIPCL. The submission of report should be on daily basis,

the monthly bill payment shall be released based on the certified

reports of the works.

4. Inspection of work will be done by Engineer in Charge or his

authorized representative. If the work is not found satisfactory

engineer in charge reserves the right to take suitable action and shall

be binding to the contractor.

3.25 PUBLIC HOLIDAYS

The contractor shall be responsible for giving benefit to all his employees,

employed in whatsoever capacity, 09 public/paid holidays and same shall

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

be notified in advance and due communication thereof shall be made to

the management.

3.26 BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

The contractor shall provide an insurance coverage (medical + death

benefit) for some of Rs. 01/- Lakh to all his workmen /labour deployed at

GIPCL -SLPP site for accident taking place anywhere outside Company

premises or at any place when workmen are not in course of his

3.27 FORCE MAJEURE:

The performance of the obligations herein contemplated may be

suspended without incurring the penalty in the event of the subsistence of

Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify

the other Party in writing of such conditions and the performance shall be

suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond

the control of the Party and not foreseeable by the Party and shall include

events of floods, explosions, riots, wars, hurricane, epidemics, any other

Act of God, quarantine restrictions, terrorism, government actions and

provided always that such acts result in the impossibility of the further

performance of the contract.

3.28 INDEMNITY:

The Contractor shall indemnify and keep harmless GIPCL from and against

all actions, proceedings, claims, demands, losses, costs, damages and

expenses whatsoever which may be brought against or suffered by GIPCL

which it may sustain, pay or incur as a result of or in connection with the

performance/ purported performance/ non-performance of the contract by

the Contractor.

In case, in any litigation pertaining to labour employed through contractor

if any direction or order is issued by court at any point of time the contractor

shall comply with and implement such direction or order whether passed

at the time of award of contract or during the pendency of contract. Further,

the Contractor shall indemnify the GIPCL against all consequences arising

and affecting GIPCL owing to the compliance of the orders by the

3.29 GOVERNING LAW AND JURISDICTION:

This tender document and contract shall be governed by the laws of India

and the Courts at Surat shall have jurisdiction regarding the same.

3.30 Where any portion of the General Condition of Contract is repugnant to or

at variance with any provisions of the Special Condition of Contract, then

unless a different intention appears, the provision of the Special Conditions

of Contract shall prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

SPECIAL CONDITIONS OF THE CONTRACT

4.1 DETAIL SCOPE OF WORK:

Description of work:

The purpose of this Biennial Rate Contract for services of JCB-3D Machine

at Feeder breaker & Apron Feeder for cleaning of tipping point, breaking

lignite lumps, removing big stones and miscellaneous jobs for the period

Two Year from May

The scopes of work are as follows:

JCB-3D (i.e. wheels mounted shovel cum loader Machine) or similar

Capacity JCB/Machine:

4.1.1 Cleaning of spillage material/lignite near both feeding points i.e. Vastan

feeder breaker near Vastan stock yard & Apron feeder near JNT-13. At

least two JCB with operator shall remain readily available all the time, one

each at both locations (Feeder breaker and Apron feeder) for round the

clock work operation (24x7).

4.1.2 Cleaning of stones which are retained on grizzly over the both feeding

4.1.2 Breaking of lignite lumps which are retained on grizzly over the both

feeding points.

4.1.3 Cleaning of lignite which are jammed/over loaded in hopper at any feeding

points due to system breakdown or any other reason.

4.1.4 Cleaning of unusual & heavy spillage of Lignite outside the feeding points,

or on lignite road due to any reason whatsoever.

4.1.5 Cleaning of drain along periphery of out-plant stockyards and area around

weighbridges as and when require.

4.1.6 Cleaning of bushes along the Lignite out-plant stockyards and area around

weighbridges as and when require

4.1.7 Any other miscellaneous work at any lignite feeding point, directed by

GIPCL’s officials.

4.1.8 The condition of the JCB-3D or similar Capacity Machine so provided

shall be sound enough to lift the lignite and stones on the sloped ramp

even if it is raining i.e. on wet & slippery slope.

Scope of works also includes any other work which is required to be carried

out by the JCB-3D Machines, as directed by GIPCL officials. Bidder has to

deploy two JCB-3D Machines at each place i.e. Feeder breaker near

Vastan Lignite stock yard and Apron feeder near JNT-13.

In addition to this, if required one more JCB has to be provided within

hours of instruction given by the GIPCL official.

4.1.9 Contractor shall mobilize the resources at site within 01 hours’ time after

intimation given by GIPCL.

4.1.10 Contractor shall provide required separate & independent site supervisors

who will be responsible for supervision and execution of job in specified

time with respect to quality, specifications, site preparations, safety,

coordination with GIPCL, issue of work permits, joint measurements, etc...

The supervisors shall coordinate with the Engineer-in-charge of GIPCL for

proper execution of the job.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

4.1.11 The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

4.2 SPECIFIC REQUIREMENT AND FITNESS OF JCB-3D MACHINES:

The Contractor will be required to deploy JCB-3D Machine in efficient

working condition.

JCB-3D Machines minimum Engine capacity 76 Hp or more & Buckets

Capacity both side backhoe/front-loader - 0.3/1.5 CuM for execution of

At least two JCB with operator shall remain readily available all the time,

one each at both locations (Feeder breaker and Apron feeder) for round

the clock work operation (24x7).

The Contractor will be required to maintain adequate competent officials /

skilled persons for operation, maintenance, repairs & examinations of

In addition, GIPCL’s Engineer or other authorized person, individually or

as a joint inspection team, will also examine and verify fitness of these

machines. The Contractor will provide full co-operation and help in carrying

out these examinations and tests.

However, during any such test/ examination, if the JCB-3D Machine is

found unfit, the Contractor will forthwith withdraw it from operation and

send for necessary repair and maintenance.

Further, after necessary repair and maintenance of JCB Machine will not

put it back into operation unless, roadworthiness of JCB Machine

examined and certified fit by GIPCL’s Engineer or another authorized

During the period of repair and maintenance of JCB Machine, the

Contractor will be responsible for substituting the machinery so that works

The Contractor will be required to deploy JCB-3D Machines which are

tested, found fit for roadworthy and shall have all safety features. All the

equipment to be deployed by the Contractor must be maintained in proper

working order and be fitted with all the required safety devices mandated.

4.3 FAILURE DURING EMERGENCY:

During any emergencies, contractor shall have to carry out the work by deploying

additional force within four-hour notice period failing which GIPCL reserves the

right to carry out this work by engaging other party. The expenditure occurred due

to such situations, the Contractor will be held responsible & the same will be

recovered from the Contractor’s monthly bill / any other pending bills along with

10% overhead charges. For repetitive failure of such work for more than two

incidents, GIPCL reserve the right to terminate the entire contract by forfeiting all

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

pending dues, Security Deposit & other retention money, if any, after giving

days’ notice to the contractor & this will be binding to the contractor.

4.4 SCOPE OF CONTRACTOR:

1. All tools & tackles, tractors, required vehicles to execute the contract will be

in the scope of the contractor. The contractor should ensure for

healthiness/working conditions of tools, tackles & vehicles.

2. All consumable items like cloth, cotton waste, kerosene, gas, diesel,

lubricants, etc. will be in the scope of the contractor.

3. All safety/PPEs required during work at site are to be arranged by the

4. The Contractor shall have to provide necessary facilities including

accommodation for their labor at their own cost.

5. The contractor has to arrange JCB, cultivators, breaker machines & tractor

with trolleys for lifting/shifting the materials of their own.

6. Contractor has to depute their full time experienced overall site-in-charge &

independent Location/Package wise supervisors for work execution as per

specification and for day to day work planning & coordination with respective

department’s Engineer-in-charge, to obtain day to day Location/Package wise

work permits, to get daily location wise work supervision, to record

Location/Package wise joint work done reports/measurements/trip

certification, to prepare Location/Package wise separate bills, to prepare &

apply Location/Package wise manpower gate pass, to maintain

Location/Package wise statutory & legal compliance records, etc.…

4.5 TO REMEDY DEFECTIVE WORK:

If the work or any portion thereof shall be damaged in any way excepting by the

acts of the GIPCL, or if defects not readily detected by proper inspection shall

develop before the final completion and acceptance of the whole work, the

CONTRACTOR shall forthwith make good, without compensation, such damage

or defects in a manner satisfactory to the ENGINEER / GIPCL. In no case shall

defective or imperfect work be retained even if contractor followed all technical

specifications. GIPCL will not compromise for quality of materials, works &

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or

the passing of any accounts.

4.6 PRICE & RATES:

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of

all labor, supervision, cost of safety supervisor, shifting, transportation, loading,

unloading, equipment, all tools & tackles, safety equipment & PPEs, Royalties,

Rents, GST, Stamp Duties, Central or State Government or Local body or

Municipal Taxes or Duties, Turn over Tax, Work Contract Tax, and / or any other

duty / tax, levied by the Central, State Government or other Public bodies

etc.…and such other costs that are not specifically mentioned herein but will be

incurred by the contractor for the satisfactory and timely completion of the work.

The quoted rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

satisfactory and timely completion of the work. The rates shall also include cost

for mobilization / demobilization of manpower, equipment, materials, etc...

The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in prices, idle charges for labor,

machinery, overhead expenses etc. No price escalation / idle charges shall be

due to any reason whatsoever.

The prices / item rates quoted by Bidder shall remain firm till completion of the

contract period and any agreed extensions thereafter and shall not be subject to

any other escalation, idle charges for labor, machinery, overhead expenses etc.

No price escalation (except escalation on diesel Component) / idle charges

shall be payable due to delay in work by contractor or due to non-availability of

work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending

upon day to day requirement. However, item rates remain unchanged and the

payment shall be made as per the actual quantity executed as informed & certified

by GIPCL representatives.

4.7 Quantity of Work:

The total estimated quantity of work required for the below said equipment

for the entire contract period are as follows:

Total no of Machines required Tentative total lignite

Two no’s of JCB-3D Machines quantity to be feeding at

required at each place: two different feeding points

1. Feeder breaker

2 x 37,00,000 Tonne per

(near Vastan stock yard)

2. Apron feeder

=74,00,000 Tonne

However, the rates quoted by Bidder shall remain firm irrespective of any variation

in estimated quantities. Contractors shall engage required nos. of Machines,

labors along with required tools & tackles as per work load and emergency

situations throughout the contract period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for

successful completion of entire contract period. Contractor shall responsible to

complete the particular job up to entire satisfaction of Engineer-in-charge. The

item rates remain firm & unchanged till completion of the contract and any agreed

extensions thereafter and shall not be subject to any escalation, idle charges for

labor, machinery, overhead expenses etc.… for any reason whatsoever. The

quantum of work of individual item may be up to any extent depending upon

requirement. However, item rate remains unchanged. Under this contract,

contractor has to execute all work as per the Plant requirement.

Further GIPCL reserves the right, lignite feeding quantity may increase or

decrease. The total work quantity for Machine are only indicative/

estimated figures. The actual work quantity will depend solely on the

requirement of the exigency of work at site. The Bidder/ Contractor has

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

agreed and understood that the requirement of work quantity of JCB-3D

Machine may vary from time to time, to which the Bidders/Contractor shall

not have any objection. Accordingly, the Contractor shall not be entitled to

any compensation or indemnity on account of increase or decrease in the

work quantity of JCB-3D Machines.

4.8 CONTRACT PERIOD:

Contract period is two years, date of commencement will be stated in the Work

Order or LoI. Mobilization period will be 7 days from the date of issue of LoI or

Further GIPCL reserves the right to extend the original contract period up

to three months on the same terms and conditions and this extension will

be binding on the contractor

4.9 TERMS OF PAYMENT:

4.9.1 Conditions of Payment:

The contractor shall raise the location wise separate running invoices in duplicate

every month in respect of the work performed or completed during the month

along with the documents as hereinafter provided. On receipt of the invoice

complete in all respects and with all the said documents, the payment in respect

of the same shall be made within 21 days of such receipt of a complete invoice

as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against

the work executed duly certified by GIPCL Income Tax (IT) will be deducted

at source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of Annual Contract Price excluding taxes and

duties value shall be submitted as per clause no.: 3.1 of Section-III, Security

deposit will be returned to the Contractor without any interest after retention

period of three months from actual contract completion date as certified by

Engineer-in-charge as per clause no.: 3.1 of Section-III.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to be

furnished only once).

(b) Citing the service Tax Registration no. And the date of issue of registration

certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of GST of

previous month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of its registration certificate

is cancelled or discontinued for whatsoever reason.

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipment, vehicles etc. at site. The Contractor shall also furnish

the checklist as per ANNEXURE-A enclosed with the Section-VII of tender

document along with the RA bill of respective month.

(v) The contractor along with monthly RA Bill shall submit copy of P.F. Challan,

Xerox copies of wages register of previous month, Xerox copies of

attendance sheet of respective month & copy of ECR statement indicating

the employee and employer's P.F contribution of previous month with

respect of employees employed by him for the contract at GIPCL site.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(vi) The Contractor shall submit his Final Bill within a period of three months of

the expiration or earlier termination of the contract or any extensions that

may be granted by GIPCL to the Contractor. GIPCL shall not entertain any

bill for any work item after expiration of period of three months.

(vii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed

to be inclusive of all and whatsoever the claims that the Contractor may

have from GIPCL. The Contractor shall not be entitled to claim any amounts

which are not mentioned in the Final Bill and the Contractor shall be deemed

to have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of

the Final Bill on any account and GIPCL shall stand absolved of all its

liabilities in respect of any such claims not raised by the Contractor in his

4.9.2 Validity and Uniformity of Rates

The rates shall be valid for a period of two years of the Contract Period and shall

remain unaltered during Contract Period except escalation on diesel component.

4.10 SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE:

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill: -

(i) Measurement sheet prepared on the basis of Lignite supplied

quantity (i.e. will be taken from monthly Lignite Reconciliation

report, excluding out-plant reclaimer quantity from LHS

department) record of work done in the form of report duly signed by

authorized representative of contractor and GIPCL Engineer.

The bill will not be entertained without submission of above documents.

4.10 SUBMISSION OF STATUTORY COMPLIANCES WITH BILL:

Contractor shall submit

(i) Initially Copy of statutory compliance like labour license (if applicable) and

EC Policy will require and EC Policy shall be renewed up to period of

contract including extension if any.

(ii) Contractor shall submit RA bill of work carried out along with following

documents pertaining to bill period.

a. Wages payment register,

b. Attendance register,

c. PF paid Challan with ECR,

d. Bank payment statement for wage certificate

(iii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iv) No claim - No arbitration certificate as per Performa, after releasing final

Bill submitted without any of the above documents shall not be processed for

4.11 MEASUREMENTS:

4.11.1 Measurement/ Billing of Work

Measurements shall be in accordance with the unit of measurements

specified in schedule of quantity. Payment will be made for actual work

done as per certified by Engineer-in-charge. Lignite supplied quantity will

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

be taken from monthly Lignite Reconciliation report, excluding out-plant

reclaimer quantity from LHS department.

Contractor shall maintain and submit location wise daily JCB-3D Machine

deployment along it’s shift wise manpower details as certified by concern

mining official on daily basis.

Wherever any dispute regarding mode of measurement arise, the decision

of the Engineer-in-charge shall be final and binding to the contractor

4.11.2 Contractor’s Remuneration

4.11.2.1 The Contractor will be eligible to receive its remuneration from GIPCL in

respect of the complete work done by it as per scope of work at contracted

rates by GIPCL on monthly basis.

4.11.2.2 The Contractor shall submit running account bill for the work executed for

a period not less than one calendar month. The running bill shall be signed

by the Contractor’s authorized representative, Production Manager & the

Mine Manager. The bill so prepared and certified will be submitted for

payment to the office of the Chief General Manager (Mines). Date of such

submission of bill will be 5th day after completion of the calendar month, or

the actual date of submission, whichever is later, will be considered for

considering due date of payment.

4.11.2.3 The Monthly running account bill for the work as mentioned at Annexure-

C i.e. PRICE BID/SCHDULE (“PRICE BID”) i.e. rates in INR per Tonne

of JCB-3D Machines (Which shall include, All Operating and Capital costs

including Interest, Depreciation and all other expenses as per Section - IV,

Scope of work & special conditions of the contract shall be considered on

the monthly performance basis.

4.11.2.4 The contractor will be paid per Tonne of Lignite feeding by JCB-3D

Machines at both feeding points.

4.11.2.5 The remuneration to be paid by GIPCL to contractor for the entire work to

be done and for performing the obligations of this contract by the contractor

shall be ascertained by applying the quoted rates on the work done and

payment shall be made accordingly as per bid provisions for the work

actually executed and approved by the GIPCL. The sum as ascertained

shall constitute the sole and inclusive remuneration to the contractor under

the contract and no further or other payment, whatsoever, shall be or

become due or payable to the contractor under the contract.

4.11.2.6 The rate of remuneration to the Contractor shall remain firm & fixed for the

entire contract period & shall not be subject to change except as mentioned

elsewhere in the bid document.

4.11.2.7 The contractor shall indemnify GIPCL against all actions,

proceedings, claims, damages, costs and expenses arising from the

incorporation or use on the works of any such articles/ processes or

materials, other municipal or local board charges, fees, cess, if levied

on materials, equipment or machinery to be brought to Site for use

on work, shall be borne by the contractor.

4.11.2.8 The contractor shall be deemed to have known the nature, scope,

magnitude and the extent of the works and material required though the

contract documents may not fully and precisely furnish them.

4.11.2.9 The contract rate shall be deemed to include and cover the risk of all

possibilities of delay and interference with the contractor’s conduct of work

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

which occur from any cause including orders of GIPCL in the exercise of

powers and on account of extension of time granted due to various reasons

and for all possible or probable cause of delay/s in execution of this work.

The contractor shall not be entitled to raise any claim and/ or dispute on

account of any rise in the price of oils, lubricants, tyres, tubes, spares and

wages etc. on them or any other ground or reasons whatsoever.

4.11.2.10 Rates of JCB-3D Machines in Rs per Tonne and Escalation thereafter:

There shall be no review of the awarded rates in Rs per Tonne of JCB-3D

Machines payable by GIPCL to the Contractor throughout the term of the

contract. All payments by GIPCL shall be in Indian Rupees only. The

Bidders have to carry out all these works together.

For the purpose of computation of escalation, rate as awarded shall have

two Components of JCB-3D Machines are as under

Lignite Amount in

Description Unit Quantity Rs.

Work Component Rs. per

(Excluding Diesel) Te

B1 Diesel factor

B2 Base price of the diesel

(Diesel rate average

B Diesel Component Rs. per

Grand Total Rate in Rs. /Te (A + B) 0.579995 74,00,000

Grand Total Rate in Rs. /Te (A + B) 0.579995 74,00,000

(Rate to be filled by bidder only)

1. Work Component:

Escalation will not be considered on work component of all the

machines during the entire contract period.

2. Diesel Component:

Escalation will be applicable on awarded diesel component as per

actual variation in price of diesel over the base price at PSU outlet at

Nani Naroli. The base price of the Diesel is 90.50 Rs/Ltr (Average

out of the diesel prices from 1st to 31st Dec, 2025) taken from the

IOC outlet at Nani Naroli.

GIPCL will work out the simple average out of the diesel prices from 1st to

30/31st of every month and consider this worked out rate for the purpose

of the calculation of Escalation/ Reduction on diesel component for all the

works as applicable as mentioned above. No escalation on any other

account will be paid or considered by GIPCL

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

4.12 LIQUIDATED DAMAGES (L.D):

4.12.1 The Successful Bidder shall deploy JCB-3D Machine along with operator

in all three shift round the clock (24 x 7). If, such step is not taken by the

contractor, GIPCL will deduct two times of the amount (2 times x JCB rate

in Rs/ton x non-availability of JCB hrs. x 600 tph) on supply of lignite

feeding through JCB into apron feeder or and feeder breaker basis in Rs/

ton during the period when JCB is not available for Lignite feeding at during

the operation of apron feeder / feeder breaker. Non-availability of JCB hour

shall be taken into account like 1hrs after that every half hour interval (i.e.

For non-availability of JCB for 1 Hour

= (3 times x JCB rate in Rs/ton x non-availability of JCB hrs. x 600 tph)

No LD will be applicable if the Lignite Handling System (apron feeder or

and feeder breaker) is not in operation as prior conveyed by LHS Dept.

In case successful bidder fails to deploy JCB-3D Machine as above, GIPCL

shall arrange to carry out the work through other agency at the cost and

risk of successful bidder.

4.12.2 In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer in Charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. Recovery will be

affected from the monthly bills and/or retention money/security deposit

4.12.3 If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given, GIPCL shall get the work done by third party

at the risk & cost of the contractor with 10% additional overhead charges

4.13 MOBILIZATION AND EXECUTION:

1. Mobilization period will be 7 days from the date of issue of LoI or Work Order.

2. Further, Contractor shall provide the resources at site within 01 hours from

the time the intimation given by GIPCL.

3. Contractor shall provide required separate & independent site supervisors

who will be responsible for supervision and execution of job in specified time

with respect to quality, specifications, site preparations, safety, coordination

with GIPCL, issue of work permits, joint measurements, etc... The supervisors

shall coordinate with the Engineer-in-charge of GIPCL for proper execution of

4. The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

5. Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

4.14 RISK & COST:

GIPCL shall have full right to forfeit the whole security deposit and payment

of other pending bills payable to the contractor for non-fulfillment of the

contractual obligations with regard to the JCB-3D Machine work for

specified quantity within the scheduled/specified time period. The work can

be completed by engaging third party at the risk and cost of the contractor.

Over and above the compensation of shortfall in execution of work, GIPCL

may at its discretion at any time to get the balance quantity of overall

unexecuted work executed from any other agency at the risk and cost of

the contractor for which an advance notice of minimum 07 days will be

given to the contractor.

4.15 GENERAL CONDITIONS OF CONTRACT:

General Conditions of Contract (Section-C) and detail specification prepared by

the company will be applicable for this contract. The same is enclosed herewith.

Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless a

different intention appears, the provision of the special conditions of contract shall

prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

SCHEDULE OF QUANTITIES & RATE

The Bidders have to carry out all these works together and shall quote firm rate in terms of Rupees.

Sr. in Rs. per Quantity Amount in Rs.

Description Unit

No. Unit (in tonne)

A Work Component Rs. per

(Excluding Diesel) Te

B1 Diesel factor Litre per 74,00,000

B2 Base price of the Diesel Rs. per

(Diesel rate average of June 23) Litre

B Diesel Component (B1xB2) Rs. per

Grand Total Rate in Rs./Te (A + B) 0.579995 74,00,000

Grand Total Rate in Rs./Te (A + B) 0.579995 74,00,000

(Rate to be filled by bidder only)

Grand Total (including GST)

Grand Total (including GST)

1) Management reserves the right to accept or overlook or reject any lower rate offered by the Bidder without

assigning any reason thereof.

2) The Bidders are required to quote the rates strictly as per the terms and conditions mentioned above. The

conditional bid will not be entertained and will be summarily rejected.

3) Rate quoted shall remain valid for 180 days from the date of submission of price bid, which shall have to be

extended unconditionally for further maximum of period 60 days, as deemed fit by GIPCL.

4) Rates include 18% GST.

5) Rates quoted shall be applicable to quantity variation also, if any.

6) GST and any other fresh imposition or variation in taxes or payable by the Bidder, shall be reimbursed by GIPCL

to the extent levies during the currency of the contract, if applicable and directly related to the services rendered

by the Bidder under this contract.

7) The lowest grand total amount shall be considered for deciding the lowest three bidders (minimum) or 50% out

7) The lowest grand total amount shall be considered for deciding the lowest three bidders (minimum) or 50% out

of total bidders (rounded to the next higher whole number), whichever is higher for making them eligible for the

e-reverse auction. However, lowest grand total amount shall be considered as the base rate which will

e-reverse auction. However, lowest grand total amount shall be considered as the base rate which will

put up for starting e-Reverse Auction.

8) e-Reverse auction shall be for reducing the lowest grand total amount and the bidders have to reduce their grand

8) e-Reverse auction shall be for reducing the lowest grand total amount and the bidders have to reduce their grand

total amount in decrement of value as decided before start of e-Reverse Auction.

total amount in decrement of value as decided before start of e-Reverse Auction.

9) After e-Reverse Auction process, L1 bidder shall be decided based on the lowest grand total amount.

9) After e-Reverse Auction process, L1 bidder shall be decided based on the lowest grand total amount.

10) Percentage reduction in the estimated value of machine by e-reverse auction process will be equally applied i.e.

equal percentage in the work component as well as in the diesel component and the diesel component will be

adjusted in Litre per Hour accordingly.

11) L1 Bidder, declared after the e-Reverse Auction process may be called for negotiation and if required, may be

asked by GIPCL for reduction in rates of any of machine, if found quoted unreasonably high.

Awarded Rates shall be escalated based on the formula

My rates are as under.

1. At estimated value

2. OR _______ %age above the estimated value

3. OR _______%age below the estimated value.

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

PARTICULARS OF THE BIDDER

SR. Particulars Please provide

NO. information here

1 Name of Bidder

2 a. Registered office address

b. Address for correspondence

d. E-reverse auction ID of

n-procure (for websites

https://tender.nprocure.com)

3 Contact Details

Contact Person Name

4 Year of establishment

Designation ---

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

Details of JCB-3D Machines,

readily available with Bidder

Sr. Type Manufact Chassi Year of Engi Na Documen

No of urer s No./ Manufactu ne me tary proof

. Machi Reg ring (HP) of

Signature of Bidder :

Seal of Company :

Name of Bidder :

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

DECLARATION ABOUT THE SITE VISIT

I / We do hereby confirm and declare that I/We have independently inspected

the various locations of stockyards, covering area for Lignite and Limestone

Stockyards points and supply routes and have ascertained & obtained all

relevant & necessary information, data, particulars, prevailing wage structure,

conditions of services & availability of workforce, facilities available, existing

industrial environment and other working conditions etc.

I/We have also studied and understood the works related to Biennial Rate

Contract for services of JCB-3D Machine at Feeder breaker & Apron Feeder

for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

I/We have also assessed the risk associated with the work whether apparent

or inherent to the nature of work involved and satisfied our self as to the

nature, condition, quantum, extent, scope and magnitude of the work involved

in the contract, working conditions of the area, availability of power supply,

water supply, men and machinery requirement, availability of land for camp,

I/We do hereby agree and undertake not to raise any dispute and / or

objection at any stage on any ground whatsoever, during the currency of the

contract if awarded to me/us.

Signature of Bidder :

Seal of Company :

Name of Bidder :

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

Declaration for Contractual Disputes/ Litigations

I ______________________ on behalf of ………Name of

Party/Company………..hereby confirm that I/We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat

Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations for the last three (03) years.

There are no ongoing/pending legal matter(s) with any of the Govt. of

Gujarat Undertakings / GoG supported Companies, including GIPCL.

Please Tick ( )

b. Invoked legal resources e.g. litigation against any Govt, of Gujarat

Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations for the last three (03) years.

Please Tick ( )

If “b” is applicable please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach / false

statement in this regard shall amount to disqualification of the Bid being submitted

Signed and Stamped by the

Authorized Signatory

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

SCHEDULE OF DEVIATION FROM TECHNICAL SPECIFICATION AND

COMMERCIAL TERMS & CONDITIONS

All the deviation from terms & conditions of contract shall be filled by bidders clause

by clause in this schedule

SR. NO. SECTION CLAUSE AS PER DEVIATION

Designation ---

The bidder here by certifies that the above mentioned are the only deviations form

OWNER’s Tender enquiry. The bidder further confirmed that in the events any other

data and information presented in the BIDDER’s proposal and accompanying

documents are at variance with specific requirements laid out in the OWNER’s Tender

documents, then the latter shell govern and will be binding on the bidder for quoted

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

(To be submitted on Company’s Letter Head)

Declaration Cum Undertaking for Safety Laws and Regulations

I ______________________ on behalf of ………Name of

Party/Company………..hereby confirm, agree and undertake that all the

Statutory and Safety Laws and Regulations of the applicable Authority/ies

shall be strictly followed for all types of works at the site during the period of

the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

LIST OF ANNEXURES

CHECKLIST FOR PASSING THE BILLS

For the month of:

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labor License : Valid up to For Persons.

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification :

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date: Signature of Contractor

with official stamp

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE

GUARANTEE BY SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

B. G. No. Date:

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: Ranoli, Dist. Vadodara – 391350, Gujarat State, India (hereinafter

referred to as “The Company/Owner” which expressions shall

unless repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s.

………………………………../ has placed a purchase order on

M/s………………………….(hereinafter referred to as “Contractor(s)/

Seller(s)” which expression shall unless repugnant to the subject or

context includes their legal representatives, successors and

assigns ) for …………………………….on the terms and conditions as

set out inter alia, in the Company’s contract No./

P.O.No.…………..date …………and various documents forming part

thereof hereinafter referred to as the “said contract” which expression

include all amendments, modifications and/ or variations thereto and

whereas the Contractor(s)/ Seller(s) has agreed for due execution of the

entire contract and guarantees its performance including any parts

executed through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is

that “contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee

from a bank for ….% (……….percent) of the total value of the “said contract”

against due and faithful performance of the “said contract”

including performance guarantee obligations of the contractor(s)/seller(s) for

execution/ supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at

……….……..do hereby agree and undertake to pay the amount due and

payable under this guarantee without any demur merely on a demand from

the Company stating that in the opinion of the Company, which is final

& binding, the amount claimed is due by reason of default made by the

Contractor(s)/ Seller(s) in performing any of the terms & conditions of the

said Contract including defect liability obligations, in fulfilling the performance

guarantee obligation or loss or damage caused to or would be caused to or

suffered by the Company by reason of any breach by the said Contractor

(s)/ Seller(s) of any of the terms & conditions of the contract. Any such

demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee. However, our

liability under this guarantee shall be restrictedto Rs.

……(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s)/ Seller(s)

in any suit or proceeding pending before any office, court or tribunal relating

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the Contractor(s)/

4. The guarantee herein contained shall n o t be determined or affected

or suspended by the liquidation or winding up,

dissolution or change of constitution or insolvency of the said

Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding

and operative until payment of all money due or liabilities under the said

contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended

for a period as mutually agreed between bidder & owner/purchaser, the

guarantee shall be valid for a period so extended provided that a written

request for such extension is received before the expiry of validity of

6. We ……………Bank further agree with the Company that the company shall

have the fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary any of the terms and conditions

of the said Contract(s)/ Order(s) or to extend the time of performance by the

said Contractor(s) Seller(s) from time to time or to postpone for any time or

from time to time any of the powers exercisable by the Company

against the said Contractor(s)/

Seller(s) and to forbear or enforce any of the terms and conditions relating

to the said Contract(s)/ Order(s) and we shall not be relieved from our liability

by reason of any such variation, or extension being granted to the said

Contractor (s) / Seller(s) or for any forbearance, act or omission on the

part of the Company or any indulgence by the Company to the said

Contractor(s)/ Seller(s) or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have affect of

so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not

exceed Rs……………. (Rupees…………only) and sh a ll remain i n force

till.……. Unless a demand or claim under this Guarantee is made on us

within three months from the date of expiry we shall be discharged from

all the liabilities under this guarantee.

Date………. …………………………. Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized

On behalf of the Bank

With Seal & Signature cod

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B. G. No. Date:

1. WHEREAS M/s. Gujarat Industries Power Company Limited having its

Corporate Office at PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State,

India (hereinafter called “The Company Owner” which expression

shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide

----------------- (hereinafter called “the said tender”) to

M/s.……………………………(hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their

legal representatives, successors and assigns and as per terms and

conditions of the said tender, the tenderer shall submit a

Bank guarantee for Rs.………. (Rupees……………. only)

towards earnest money in lieu of cash.

2. We ……………………………. Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company

stating that in the opinion of the company which is final and binding,

the amount claimed is due because of any withdrawal of the tender or

any material alteration to the tender after the opening of the tender by way

of any loss or damage caused to or would be caused or suffered by the

Company by reason of any breach by the said tenderer(s) of any of the

terms and conditions contained in the said tender or failure to accept

the letter of Intent Agreement or that the amount covered

under this Guarantee is forfeited. Any such demand made on the Bank

by the owner shall be conclusive as regards the amount due and payable

by the Bank under this guarantee, However, our liability under this

guarantee shall be restricted to an amount not exceeding Rs……………….

(Rupees………………. only).

3. We undertake to pay to the Company any money so demanded

not withstanding any dispute or disputes raised by the tenderer (s) in

any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is

not dependent or conditional on the owner proceeding against the

4. The guarantee herein contained shall not be determined or affected

or suspended by the liquidation or winding up, dissolution or change

of constitution or insolvency of the said tenderer(s) but shall in all respect

and for all purposes be binding and operative until payment of all money

due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

shall remain in full force and effect during the period that would be taken

for the finalization of the said tender and that it shall continue to be enforceable

till the said tender is finally decided and order placed on the successful

tenderer(s) and or till all the dues of the company under or by virtue of the said

tender have been fully paid and its claims satisfied or discharged or till a duly

authorized officer of the company certifies that the terms and conditions of the

said tender have been fully and properly carried out by the said tenderer (s)

and accordingly discharges the guarantee.

6. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time

the exercise of any of the power of the owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not

exceed Rs…………………. (Rupees…………………………only) and shall

remain in force till……………. (Date to be filled up shall be 180 days from the

date of submission of Bid).

Bank Corporate Seal of

the Bank By its

constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant’ Biennial Rate Contract for services of JCB-3D Machine at Feeder

breaker & Apron Feeder for cleaning of tipping point, breaking lignite lumps, removing big stones and

miscellaneous jobs at SLPP for the period two Year from May

Bid No.: SLPP/Mine/ JCB-3D /2026-28

PERFORMA CERTIFICATE

(No claim, No arbitration)

General Manager (Mines)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non-compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the

works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of labours, Provident Fund, etc. and confirm that all liabilities of settlements of

disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.