Karnataka

Retender

Services

Hiring Of Light Commercial Passenger Vehicles On Monthly Basis For SHDP

Public Works Department

State Highway Development Project SHDP | Karnataka

Amount: ₹33.6 LCloses: 10 Apr 2026Closed

Timeline

Published2 Apr 2026
Closed10 Apr 2026
Retendered2 Apr 2026

Cancellation Details

Retendered

RetenderedRetenderedReason: Retendered

Published 2 Apr 2026

Tender Value

₹33.6 L

EMD Value

₹75,000

Closing Date

10 Apr 2026, 10:00 pmClosed

Tender Inviting Authority

Office Inviting Bids

Public Works Department

Contact Person

Superintending Engineer

Office Number

Work Description

Hiring of 07 numbers of A.C cars for State Highway Development Project Office located in Bangalore for a . period of one year

Tender Information

Tender ID

PWD/2026-27/SE1181

Reference Number

PWD/2026-27/SE1181

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

State Highway Development Project SHDP

Source Website

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Documents Required

8 documents required · 8 mandatory

Technical Bid

RequiredAnnual Turnover Certificate

RequiredCompany Registration Certificate

RequiredESI/PF Certificate

RequiredGST Certificate

RequiredIT returns Certificate

RequiredLine Of credit

Requiredself -declaration Certificate

RequiredWorkdone Certificate

Eligibility Criteria

The vehicle should be in excellent condition and should have been registered on or after 2020

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The vehicle should be for the exclusive use of the SHDP and may not be used by the vendor for any other purpose

Travel Agency/Firm must maintain an attendance in every morning in the designated place of work

The service period shall be defined as the period between the time when the staff report at pick up point and the time when staff are relieved at last drop off point. A logbook shall be maintained by the Travel Agency/Firm for recording the daily opening and closing time and signature from the Officers/officials shall be obtained daily for the above.

The SHDP is the sole authority to interpret the terms and conditions in this regard and his her decision shall be final. He she is also empowered to terminate the contract upon violations of the terms and conditions, without any notice.

The Travel Agency/Firm shall fully comply with the various relevant provisions of the Labour Laws, like Provident Fund, ESI Act Etc., further, the vehicles provided by the agency shall have valid vehicle insurance through out the contract period.

The Travel Agency/Firm shall register the names of all the workers at the local EPF & ESI offices and shall remit both Employee and Employer contributions as per the rules and produce the necessary documents as a proof of remittance.

It is the responsibility of the Travel Agency/Firm to pay all kinds of taxes as per government rules on top priority.

In the event of breakdown of vehicle or absence of driver, arrangement for substitute vehicle/ driver will have to be made by the Contractor immediately. In case the Contractor is not able to provide any substitute, it will be open for the office to deduct proportionate amount on daily basis from the bills.

In case of any accident, all the claims / damages arising out of it shall be met by the Contractor.

The Travel Agency/Firm shall provide 07 vehicles along with drivers. The agency should also provide laminated identification card with photograph along with the details of name & designation and required uniform to the drivers at their own cost.

In the event of pilferage / theft of the Companys material / property, the Agency will be totally held responsible for that event and suitable action will be taken against the Agency and also the Agency will be responsible to make good the entire loss of value to the Company immediately.

The agency shall provide weekly holidays, national and festival holidays and Leave with Wages and other benefits as per the Karnataka Industrial Establishment (National & Festival Holidays) Act 1963.

Rates once finalized will be fixed for the period of one year.

The drivers of the Agency will not be treated as employees of the SHDP.

Tenders shall be valid for 90 days from the date of opening of the Financial Bid.

Conditional tenders are liable for rejection.

The tenderer shall provide details as per 3E.

Violation of any of the above terms and conditions by the Travel Agency/Firm results in termination of contract or forfeiture of performance security deposit or both.

TDS (Tax deduct at source) will be deducted as per income tax rules applicable

SHDP reserves the right to disqualify such bidders who have a record of not meeting the contractual obligations against earlier contracts entered with SHDP.

Technical Criteria

Capabilities of Vendor

Attested copy of the Certificate of registration in the Labour Department, Provident Fund and ESI, GST certificate.

Valid ESI certificate

The company/firm should have been in the business of providing light commercial vehicles (yellow Board) for last Five Financial years (2020-2021, 2021-2022, 2022-2023, 2023-24 and 2024-25)

Satisfactory Performance Certificate

The company/firm The tenderer shall have experience of having provided similar service in any one or among various Government offices in Karnataka, in any one of the last 3 financial years.(i.e 2022-23 to 2024-25 )of cost not less than Rs.20.00 lakhs.

Work Done Certificate

Details of proposed Seven vehicles which are registered after 2020 (Receipt/RC/relevant document)

Others -- Details of proposed Seven vehicles

Financial Status

The average annual turnover of the Agency shall not be less than Rs.71.00 lakhs in any two financial years out of the last five financial years (i.e. years 2020-2021, 2021-2022, 2022-2023, 2023-24 and 2024-25). The relevant proof in this regard by way of audited Annual Accounts certified by a Chartered Accountant along with UDIN number

Audited CA Certificate of Annual Turnover

Attested copy of the Income tax return filed by the Travel Agency/Firm for the last 3 years fiscal years 2022-2023 2023-24 and 2024-25 in the Income Tax Department and the clearances

ITR Filed Copy (Mentioning PAN)

Certificate from the Banker that the bidder has liquid financial resources of not less than Rs.35.00 lakhs. as per the format in the Tender document.

Line of Credit

Others

Anti-collusion and self -declaration certificate regarding not being blacklisted by any firm/ Government agencies in the format set out in tender document

Others -- self -declaration

Fee & Financial Details

Tender Fee Amount

₹840

EMD Fee Amount

₹75,000

Important Dates

Last Activity

2 Apr 2026

Published

2 Apr 2026

Bid Opening

13 Apr 2026

Download Ends

10 Apr 2026

BOQ Preview

•

Hiring of 07 Nos Diesel or Petrol Cars Maruthi Swift Dzire, TATA Nexon, Honda Amaze, Hyundai Excent A/C Cars etc for conveyance of AEE / EE as per the requirement and directions of the Employer for inspection of the roads and office work for a period of One year with drivers, fuel and consumables to State Highway Development Project Office located in Bengaluru.

Documents

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NIT Documents

Bid Document Vehicle.pdf

Tender Document • 1.06 MB

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Download all tender documents and submit your bid

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Karnataka

Retender

Services

Hiring Of Light Commercial Passenger Vehicles On Monthly Basis For SHDP

Public Works Department

State Highway Development Project SHDP | Karnataka

Amount: ₹33.6 LCloses: 10 Apr 2026Closed

Timeline

Published2 Apr 2026
Closed10 Apr 2026
Retendered2 Apr 2026