Venue Setup and Associated Arrangement at Jetty Naval Base Visakhapatnam on the event of Commissioning Ceremony of Udaygiri (Y12652).

Waterproof German structure and leak proof truss with vertical and horizontal section/support to ensure water proofing of the established arena of various sizes for 2 days. • Additionally, Golden Drapes and Flower decoration to be provided in the Truss. • Distance between the Truss and the pillars must be 50 feet. • Detailed schematic diagram/photo to be submitted along with bid.

Carpet new red synthetic • Brand new (non-faded and without spots). • 5mm thick or more. • Sample to be shown to ship staff for approval. Astroturf may also be facilitated.

Carpet new red synthetic Brand new (non-faded and without spots). • 750ftx10ft • 5mm thick or more. • Sample to be shown to ship staff for approval.

VVIP chairs for helo deck • Royal wooden carved attractive sofa/chairs. • Teak wood carved frame with superior quality and designer upholstery (non-velvet) on cushion with comfortable arms -rest. • Chairs upholstery to be spotless, clean and non-faded. • Photo to be submitted in bid for approval of chips staff.

Executive coffee table on helo deck • Teak wood carved/MDF polyster coated finish • with fresh and spotless paint coat • Glass top

3-seater VIP sofa seating on jetty • Cushion with white rexine • Rexine to be spotless clean and non-faded • Wooden inner frame • Comfortable hand rest • Photo to be submitted in bid for approval of ships staff

Theare style Dunlop/banquet chairs • Cushion chairs with velvet soft red covers • To be covered with white setting cloth and gold/navy blue bows • Cover to be spotless, cleaned and non-faded • Photo to be submitted in bid for approval of ships staff

Plastic chairs • Without arms-rest • With white covers and golden/navy blue bow • Chairs to be study • Photo to be submitted in bid for approval of ships staff

Refreshment serving tables on jetty • 2.5”height • 2x6 feet dimension • Foldable tables • Made of deodar wood and 16 qauge metal pipes • Covered with white silk cloth with golden/navy blue frill • Covers to be spotless, cleaned and non-faded • Photo to be submitted in bid for approval of ships staff

Preparation tables in kitchens • 2x6 feet dimension or more • Foldable tables • Made od deodar wood and 16 qauge metal pipes • Covered with black silk cloth frill covering

Cap station on jetty • With cap token • 2.5” height • 2x6 feet dimension • Foldable table • Made of deodar wood and 16 qauge metal pipes • Covered with black silk cloth frill covering • Covers to be spotless cleaned and non-faded • Photo to be submitted in bid for approval of ships staff

Portables toilets including uniformed generator staff (minimum 01 per toilet) • Toilets to be cleaned and sanitized • Details/photo to be submitted in bid for approval of ships staff

Raiser flatform for media • Waterproof pandal and three side waterproof covering • 20(D)* 32(L)* 2.6(H) in feet or more • White cloth covering for front with golden/navy blue frill • Grey synthetic 4mm carpet on floor • Schematic diagram of proposal layout to be submitted in bid

Press briefing table 2.5 feet height or more 2x6 feet dimension or more Made of deodar wood and 16 gauge metal pipes Covered white cloth frill covering with golden/navy blue frill Cloth cover to be clean spotless

Tepoy for VIP seating Wooden Photo to be submitted in bid for approval of ships staff

Flower arrangement for tepoy

Ceiling fans Industry heavy duty 20ft sizes (colour to be approved) • Should be of reputed brand • Low noise • Details/ Photo to be submitted in bid for approval of ships staff

Floral décor (one day) plus floral bonquets • Fresh flower • Details/ Photo to be submitted in bid for approval of ships staff

Tables for gift distribution • 2.5 feet height or more • 2*6 feet dimension or more • Foldable table • Made od deodar wood and 16 gauge metal pipes • Covered with silk cloth frill covering

Flower plant with pots • Small palms ferns/orchid/anthodium • Pots to be red plastic • Pots to be clean

VIP Counters (set of 5 tables for 1 counter) • Details to be submitted in bid for approval of ships staff

Bar counters • Illuminated modular bar unit • Fiber materials • Light changing modes • 03 bar counters on jetty or more • 03 bar counters on ships helo deck or more • Details to be submitted in bid for approval of ships staff

Illumination for overall illumination of the area as per theme of event

Gift counters • 2.5 feet height or more • 2x6 feet dimension or more • Foldable table • Made od deodar wood and 16- gauge metal pipes • Covered with silk cloth frill

Cloth partition • Vertical pillars 15’(H) 1.5(T) horizontal purling (10’/20’) or more • White cotton cloth • Cloth to be clean, non- faded and spotless • Photo to be submitted in bid for approval of ships staff

Table AV console and commentator desk • White cloth covering for front • White golden/navy blue frill

Sound reinforcement system • Sufficient no speakers with adequate power and amplifiers should be provided for maintaining a healthy SPL throughout the venue • The variation in sound levels across the seating area should be minimal • The frequency response through out the venue should be uniform • A sound mixing console booth should be created at suitable location as per the venue preparation requirement which should have at least the following equipment: • Minimum 32 channels digital mixer with memory recall or more • Two independent sources for playing audio including from USB pen drives , hard disks,CD,DVD etc in all popular formats like MP3,MP4, WAV, FLAC etc. 32 channels parametric EQ. microphone: shure, AKG, Audio, Technical. Cordless c=batteries: Duracell, energizer. • Trained sound engineer with experience in handling sound reinforcement in professional events, 02 technicians with requisite experience and 04 trained helping assistance be provided for managing sound reinforcement. These people are not to be tasked for any other purpose.

Mic with cords Following microphones should be provided:- 4 dynamic corded mic optimized for near-field vocals or more 4 condensor coded mic optimized for midfield vocals All audio signal cables Should be of balanced type Sufficient cables length should be created for placement of any mic in any location across the venue. The mic should work across the entire venue and should be provide with 03 sets of new batteries of the alkaline type or more

Collar mic • All audio signal cables should be balanced type Sufficient cable length should be catered for placement of any mics in any location across the venue. The mic should work with 3 sets each of new batteries of the alkaline type

Podium cordless mic • All audio signal cables should be of balance type • Sufficient cable length and / or snack arrangement should be catered for placement of any mics in any location across the venue • The cordless mics should work across the entire venue and should be provided with 2 sets each of any mike in any location of the alkaline typ.

Cordless mic • Following microphones should be provided:- *4 hand held cordless mic optimized for near-field vocals or more. *2 clip-on cordless mics or more • All audio signal cables should be balanced type. Sufficient cable length and / or snack arrangement should be catered for placement of any mics in any location across the venue • The cordless mics should work across the entire venue and should be provided with 3 sets of each of new batteries of alkaline type

Normal sound system

Covered set for refreshment and kitchen area 18ftx18ft/20ftx20ft waterproof • White cotton cloth • Vertical pillars 10’ height or more

Preparation table • 2x6 or more • Foldable tables • Covered with silk cloth frill

Garbage bins • Minimum 50 Ltr capacity • Bins to be clean and hygienic • White USE ME levels • Disposable bags

Tables for counters and kitchen • 2x6 or more • Made of deodar wood and 16- gauge metal pipes • Covered with white silk cloth frill covering

Led screen (28x10ft) (16x10ft) (16x10ft) (28x10ft) with raiser and flex masking

LED wall for stage evening cocktails • Back-drop-MR make 6.24 pitch LED screen. Size of 10’(H)x30’(W) or more. • Side wings- 2Lanson 5 pitch black LED screen size 9.6’x12.8’ or more. • Details to be submitted in bid for approval of ships staff

Led displays with stand height of 60 inch • Display should be viewable with 400 nits or higher brightness. • The display should have a diagonal screen size of 60 inches and resolution of 1920x1080 pixel or more. • The stands are to be matching with the frame and bezel of the LED displays • Both the LED displays and the stands should be of uniform colour scheme without scratches and strains. • Details to be submitted in bid for approval of ships staff.

Metal light 400 volts white metal light- IHQ-T E40. IP 65 wether proof rated. 150 voltwhite metal light

LED par can light • 3 volt LED par (RGB, RGBW) • 7 channel DMX-512 LED par 64

Halogen light • 1000 volt yellow halogen • Intensity adjustable

Rice light / decorative light • Ball diameter1’ • Made of cane and wrapped with LED lights • To be hung from ceiling

Sharpies Output of 59760x at 20M • No discoloration around the edges

Moving head spots • M1S75W- compact mover with associated accessories

Alloy truss for intel lights 40ftx16ft

Led light mounted on trees

Rope light for nation tricolor flag • Orange/ pearl white/ green

Chandeliers • Crystal chandelier • Details to be submitted in bid for approval of ships staff.

Plug points

Gobo for lights to project the following on ship side • Navy crest • INS Udaygiri crest • INS Udaygiri Logo

Wifi wireless video camera of high definition with qualified operator • Sony PMW-300 one XDCAM or equivalent for 2 days

Waterproof control room for electronic systems, video mixer setup, sound system and lighting etc

Still camera with 02 photographers each • Nikon D4 CMOS SLR or equivalent or more

Online live mixer system (wireless setup, final edits and DVD copies)

Round tables (VIP) • Per table for 8 strength • White satin cover and golden / navy blue frill

Round table (normal guests) • White satin cover with golden/navy blue frill

Dunlop chairs (VIP) • Cushion chairs with velvet soft red covers • 18 gauge steel buffet framing • To be covered with white satin silk and gold bows • Photo to be submitted in bid for approval of ships staff

Dunlop chairs (normal guest) • Cushion chairs with velvet soft red covers • 18 gauge steel buffet framing • To be covered with white satin silk and gold bow. Photo to be submitted in bid for approval of ships staff

Coolers • Voltage VA-D770M or EQVT

Silent fans • Hevells wind storm 500 mm or rqvt

Generator 2 • 125 KVA with 1000 running feet cable

Podium • Size -2’(W)* 1.6(D)*4’(H) with IN and ships crest

Manned counter with senior event manager for handling last minutes exigencies

Stage for presentation ceremony • 15 metre x15 metre or more • Height - 01 feet or more • White skirting with grey siscaree synthetic of 4mm carpet • Illuminated modular bar units of fiber material • Light changing modes • To be placed in front of led screen • Details/Photo to be submitted in bid for approval of ships staff

Stages and brands • 10metre x 10 metre or more • Height-01 feet or more • White skirting • Grey synthetic 4mm carpet on the floor

Umbrella big size (navy blue/black)

Wiring and cabling for entire venue + electrician 6000 running ft 3 phase wire • Should meet IEC standard • No loose wire should be visual

Crowd control barricades/ Queue managers to manage queue on jetty and for ensuring smooth movement of personnel attending the event • SS stand

Mist fans

Photobooth Photo booth for clicking photos of the guests during evening ceremony Photographer Provision of digital background (of land marks and INS Udaygiri) for photo On the spot printing facility to be provided Details to be submitted in bid for approval by ship staff

Instant photo printing setup with printing capacity of approx. 300 prints each

Theme based 3D entry gate 24ftx12ft ht

Selfie 360o Videograpy

Multi colour dual laser show with animated story board, Inc of voice over artist

3D mapping light and sound show on ship Barco projectors 20000 lumens, 10 Nos Watchout server and mapping console, 02 Nos Led parcans, 220 Nos Led washes, 24 Nos Sharpys, 40 Nos Smoke, 06 Nos MA3 light console, 01 Nos 250 KW generator, 06 shifts Storyboard, scripting with voiceover, VFX animation designs and content development0 15 mins, 01 Nos Metal box stands with 19mm ply top and branding on 4 sides 4ft X 4ft X 8ft ht for projectors, 10 Nos

Portable Acs

Band for welcome at entrance (saxophone and guitar) + 02 with theme base costume

Flare juggling bar tender with theme based costumes

Theme based bar counter as decided by the ship staff

Toda tribal dance performances team (including costume, choreography, music etc) 10 members travel from tamilnadu, additionally catering stay for these 10 members

Udaygiri theme décor on jetty and helo deck area for cocktails ceremony

Wooden frame backdrop with flex printing for Udaygiri and MDL story board 140ft x 12ft with back supports scaffolding or more

Caricature artists

Tattoo artist

High bar tables with cloth and frill

Bartender artists

Fire/ Led artists

Wooden pranks and patti to fill the crane and wire gully

Gangway shade covering – metal structure with acrylic sheet roofing

Story board designing, data sourcing of Ins Udaygiri History and print file

Theme costume characters to accompany buggies

Bands 06 musician band with vocalist or more Expertise in vintage / retro English music Including lead rhythm bass guitarist, jazz set , keyboard should be a well-known band experience of 10 years of experience of performing at events Details to be submitted in bid for approval by ship staff

Entry gate

Led digital tunnel

Tower Ac’s VIP A/c setup 225 tons

Misc details An overall supervisor to act as single-point liaison who should be available during the entire duration of events to handle any exigency/emergency Qualified technical manpower to be available during the entire duration of events to handle any exigency/emergency. Sufficient manpower to be available for proper and timely preparation of venue fitting of equipment etc. Transportation Vendor would be responsible for transportation of all stores/material A truck with driver and Labour should be available on site during the entire duration of events to handle any exigency with necessary documentation

Ships brow light led lights for lighting up the ship’s brow for cocktail ceremony

Drone show a drone show by synchronizing movement of all drones to simulate a beautiful event for evening cocktail ceremony. Number of drones may be decided based on theme for drown show

Fashion show A fashion show is planned by the ship crew and will require approx. 15 dresses. A makeup team with necessary arrangement will be required for the event also a appropriate stage needs to be designed on jetty for the same

Virtual reality cubicle A VR cubicle to demonstrate ships journey needs to be designed for showcasing to all guest arriving for cocktail ceremony will be required to be setup. Suitable number of associated devices may be provisioned suitably.

Ceremonial arrangement Ceremonial arrangement like ceremonial telescope, ceremonial flag stands (cross stand of wooden and SS material) ceremonial Dias along with associated arrangement needs to be provided.

Mob dance A Mob Dance by the ship’s crew is planned for the cocktail ceremony and the same details requirement of a professional DJ to mix the songs and provide necessary transition to entrance the theme of dance by ship’s crew

Theatre Act A Theatre Act by a team of professionals may be facilitated for the cocktail party. Personnel and theme for the same may be finalized based on ships requirement

Caricature board A Caricature board cocktail ceremony may additionally be provisioned depicting caricature of all ship officers

Milestone photo board A board depicting all photos of milestone achieved by the ship from keel layering till delivery be included. board needs to be of high quality and needs to cater a suitable number of photos

Contingency items any last moment contingency limiting to 10% of the total order

Transport and labour