Tender for Erection of Pole in long span and concreting of PSC/RSJ Pole & painting of Existing TC-DO-DP and RSJ/PSC pole with fabrication items painting work and maintenance work in various locations of Sarigam in various scheme under Sarigam Ind Sdn under Vapi Ind. Division

1 Tender Notice No. VPID/TECH/TENDER/2621 Dtd. 01.06.2026

Tenderfor Erection of Pole in long span and

concreting of PSC/RSJ Pole & painting of

Existing TC-DO-DP and RSJ/PSC pole with

2 Tender Item fabrication items painting work and

maintenance work in various locations of

Sarigam in various scheme under Sarigam Ind

Sdn under Vapi Ind. Division.

3 Estimatedcost Rs. 25,00,000/-

Tender Fees (Non Refundable)-Can be Rs. 3,540/-

4 accepted by Cash , DD, RTGS/NEFT (

Tender Fee + GST )

EMD Amount in Rs. 1. Payment of Tender Fee

(Can be accepted by Cash, DD, Payment of tender fees

RTGS/NEFT) can be accepted by

6 SecurityDeposit (For successful bidder) 5% RTGS/NEFT.

In case of cash payment

(up to Rs.10,000/-), the

scanned copy of cash

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

Last Date for submission of Online receipt shall have to be

Date : 11.06.2026 on

Preliminary, Technical & Price bid i.e. On uploaded with the bid.

line (e-tendering) tender/offer submission

Time : Up to 17.00 Hrs. In case of payment

last date (This is mandatory)

Original Documents Relevant to tender through DD/ Banker’s

Fee & EMD (if not paid through online cheque, the scanned copy

Date : 11.06.2026 on of original document shall

mode) (By Registered Post A.D. or Speed

8 have to be uploaded with

Post only) submission last date.

Time : Up to 17.00 Hrs. the bid and original copy

(This is mandatory) of the same will have to

be submitted, at the office

Dateandtimeofopening of Technical Bid Date : 11.06.2026 on

address specified in the

9 (including Tender Fee and

tender document, within

EMD) (Tentative if possible) Time : Up to 18.00 Hrs.

days of bid opening, in

Date : 11.06.2026 on

Date of On line Opening of Price Bid line with Gem portal.

Online (Tentative, if possible)

Time : Up to 18.00 Hrs.

2. Payment of Earnest

Money Deposit (EMD)

Payment of Earnest Money Deposit (EMD) can be accepted by RTGS/NEFT.

In case of cash payment (up to Rs. 10,000/-), the scanned copy of cash receipt shall have to be uploaded with the bid.

In case of payment through DD/ Banker’s cheque / pay order / Bank Guarantee, the scanned copy of original document

shall have to be uploaded with the bid and original copy of the same will have to be submitted, at the office address

specified in the tender document, within 5 days of bid opening, in line with Gem portal.

3. Documents with Bid submission

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as specified in tender

document) documents with bid and no physical documents to be called from bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical from except Gem portal, as Gem portal is having facility to call

documents through clarification window.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible and

should not be password protected.

The contractor will have to give the following undertaking on Rs.300/- notarized stamp paper:

1. Ifthistenderbeaccepted,contractor shall agreetoabidebyandfulfillallthetermsandprovision

oftheTenderandcontractofworksasapplicableandindefaultthereoftoforfeitandpaytothe Companythesumofmoneydue.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor fail to deposit the full

amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company in recording measurement etc. as expeditiously as possible. He shall

fulfill all the requirements which are necessary to finalize his outstanding bills within one month from the date of

completion of work, failing which the Company shall finalize the account on the basis of its records and pay him such

amount. The amount of security deposit if any remaining payable to him after deductingthere from the amount due by

him to the Company’s for shortages of materials, rectification, incomplete work, etc and the Company shall not entertain

any further claim from him thereafter.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that the rate quoted by the

contractor for that item is abnormally high when compared to the estimated rate.

5. In case of any dispute, EE/SE will be the final authority for deciding the same and his decision will be final and binding

on the contractor and Department and no further appeal will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while working on the line, equipment

etc. contractor will be responsible for any accidents.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

7. The contractor will have to under taken responsibility of accidents etc. for his persons working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor. However the work is to be done

as per standards and under supervision of DGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason be assigned for the

rejection it is also not binding on the company to disclose any analysis reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Full Address:

Contact Detail

Place: Date:

Important instructions for submitting the Tender

1. Executive (O&M) Vapi Industrial Division invites Tenderfor Erection of Pole in long span and concreting of PSC/RSJ

Pole & painting of Existing TC-DO-DP and RSJ/PSC pole with fabrication items painting work and maintenance work in

various locations of Sarigam in various scheme under Sarigam Ind Sdn under Vapi Ind. Division from the contractors /

firms who have executed works of similar nature and magnitude successfully and who are registered under appropriate

i. Solvency certificate issued from any Nationalized Bank issued in last year amounting to 25 % equivalent of estimated

cost (as per DGVCL Rules).

ii. Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid copy is required.

iii. Vender Registration certificate in appropriate class as contractor in DGVCL. Bid of the bidder without vender

registration, will not be consider for further evaluations.

iv. Last three financial year income tax return copy.

v. All types of work for numbering of pole, loading unloading of fail, burnt transformer, meter and meter box replacement,

muffing of poles, earthing of pole/TC, strip earthing and maintenance of HT / LT and TC & underground work related to

HT, LT, TC line field work is to be considered in HT/LT TC erection work experience and the experience certificate

should be issued by order issuing authority.

vi. Work experience of last five years or as per contractor vender policy as shown as table below should be submitted as

per Annexure-A with Experience certificate and satisfactory work completion certificate for erection of HT-LT line & T/C

work by authorized officer of Distribution Company. Copy of the annual work orders with amount of erection of HT/LT

line & T/C of any Distribution Company is also required for supporting documents.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

Technical Criteria for awarding the contract to qualified bidder are as under

a. The mandatory criteria of experience and work executed for respective category shall have to be fulfilled as under.

Minimum DISCOM

Mi nimum Valid

Sr. Type of Erection work executed

Experience Contractor Bid Capacity

No. category total experience in

in Years License

amount in last 5 year

1 Class-AA Minimum Rs. 40.0 lakhs Three Required Any amount

2 Class-A Minimum Rs. 25.0 lakhs Two Required Up to 30 Lakhs

3 Class-B Mini. Rs. 10.0 lakhs One Required Up to 20 Lakhs

4 New New Fresh Required

c. For tender estimated value up to 10 Lacs, there is no requirement of any experience of DISCOM, with vender

registration of any class of contractor will be consider as a eligible bidder.

d. If experienced eligible bidder is L1 of the tender, than he is eligible for 100% order

e. In case of new Bidder (class “new”)/Bidders found eligible by fulfilling all other requirement, then 30% order of the

estimated value will be issued to L1 New Bidder/Bidders subject to L1 New Bidder/ Bidders should have quoted Lower

rate than experienced Bidder for experimental base. Remaining 70% should be allotted to the L1 experienced

Bidder/Bidders after price matching with L1 under experienced bidder category. Price matching is applicable as per

f. In case of having no experienced bidder participated/qualify for the tender, only 30% of the order of the estimated value

will be given to L1 New Bidder and tender for balance quantity will be scrapped.

i. Group Insurance:-A copy of the insurance policy of the insured labourer’s under W.C. Act

ii. The contractor will have to under taken responsibility of accidents etc. for his persons during working on the line and

same will be on notarized stamped paper of Rs. 300/- or the appropriate value (if revised by Govt.) The cost of stamped

will be borne by contractor.

iii. List of Tools & Tackles and safety equipments available with contractors as per Annexure-B.

iv. Copy of the Electrical contractor license.

v. Laborlicense

vi. GSTRegistration No.

vii. PAN No.

viii. Details of Partners / Directors of Firm /Company.

ix. Contractor’s Store address along with proof

x. Otherdocuments (ifrequiredbyauthority)

Those bidders who have successfully uploaded all above requirements are to be considered for further evaluation.

2. Payment of tender fee/EMD can be accepted by RTGS/NEFT/POS in favor of DAKSHIN GUJARAT VIJ COMPANY

Bank Name & Branch: STATE BANK OF INDIA

A/C Num.:

IFSC Code: SBIN0001658

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be uploaded with bid. In case of

payment through DD/Banker Cheque/pay order/Bank Guarantee, the scanned copy of original document shall have to be

uploaded with the bid and original copy of the same will have to be submitted at the DAKSHIN GUJARAT VIJ COMPANY

LIMITED Division Office Vapi Ind., within 3 days of specified last date of submission.

Tender without earnest money deposit is not liable to be considered.

Earnest money deposit will be forfeited in case the successful bidder after his tender has been accepted shall refuse to pay

the prescribed security deposit and execute the contract.

3. Tender Papers & Specifications may be downloaded from web site https://dgvcl.nprocure.com (To view, download and

on-line submission of documents)

4. Bidders should be in touch with websiteshttps://dgvcl.nprocure.com & www.dgvcl.com for information regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information

shall be sent in this regards and also not publish in newspaper.

5. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned copy of Tender Fee and

EMD evidence by on-line (e-tendering) upload in schedule time.

6. The Bidder must submit their Technical Bid & price bid online in electronic format only on N-Procure web site till last

date& time for submission. Offers in physical form will not be accepted in any case.

7. The bidder shall have to submit the complete tender documents in all respects duly signed and sealed. Technical bid

shall be opened on date (as mentioned) (If possible) in the presence of the bidder, who remains present at that time.

8. The bidder shall have to submit their offer without any deviations in general terms and conditions of the contract or in

Technical specification/items. Tenders of such deviations may also be rejected. Incomplete and conditional tenders shall

not be considered.

9. DAKSHIN GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the scope of this

contract amongst more than one contractor

10. Intending bidders should submit their tenders after studying all tenders documents carefully and visiting the site for

satisfying themselves of actual site conditions, location and accessibility of site and nature, extent of the work involved

etc. Submission of tenders implies that bidders have obtained all necessary information and other data required for

executing the work. . No claim for extra charges on account of any misunderstanding or otherwise will be allowed.

11. All approaches to the site shall be in the scope of bidders.

12. The successful bidder will not be allowed to give sub-contract of the works awarded to him for any reasons what so

ever without permission of the competent authority.

13. In the experience certificate, contractor has to furnish the details of similar works executed by him along with the list of

equipments, tools and tackles and manpower available with him.

14. Price quoted shall be firm, till overall completion of the work under contract and there will not be any price escalation.

15. Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in technical bid. “Price bid” of

only qualifying bidders on the basis of Technical bid shall only be opened. Price of bidders, who are not qualified

technically as per requirement of technical bid shall not be opened.

16. Offers shall be valid for theperiod of 120 days fromthe date of opening of price bid. Bidders shall not withdraw tenders

during the validity period, failing which their EMD shall be forfeited during theperiod of 120 days.

17. All the works shall be carried out as per specifications attached with the tender as per REC standards & Drawings. All

materials procured (if required) should be confirming to relevant Indian Standard issued by Bureau of Indian Standard.

18. Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any respect, are liable to

rejection.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

19. A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in words. If there is difference

between rates quoted in words and figures rates quoted in words shall prevail. Further should there be any discrepancy

between rate and amount that rates shall prevail.

B. The tenderer must quote his rates net lowest and the rates not confirming to the unit specified in schedule may not be

considered even though they may be lowest.

C. The rates must be stated for each item separately and in addition percentage of reduction in the total price if any should

also be quoted.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the tender. The tenderers must

send in their tenders, only if the Company’s conditions are acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the tenderer before submitting the

G. Rates must be quoted without any conditions. In case of divergence between rates in figures and words; it will be

constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

20. DAKSHIN Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without assigning any reason

Signature of Contractor

Name of Seal, Details Add.

With Cell No/Fax

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

For erection work 11 KV and L.T. Distribution lines and Transformer Centers.

a. Erection of HT and LT Lines:

Site clearing and tree cutting, which come in the way of line, will be done by the contractor at his cost. The Company will

assist the contractor in getting necessary permission for tree cutting etc. Any claim for

compensation in above respect will have to be borne by contractor.

b. Fixing of Pole Location:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown to the contractor. He

should adhere to these locations in all circumstances unless directed by the department to make any change. The Poles from

One site to other site or at proposed locations must be carted by loading on Tractor or Hand-Cart. The Poles shall not be

carted by toeing/Dragging with Tractor or Cart or with any other means.

c. Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of the pole and for grounds of any other

nature, depth of pit shall be decided by the department. The poles and guys must not be set at the edge of cuts or

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

embankment where the soil is liable to be washed or eroded out such setting should be avoided. While back filling, proper

care should be taken for filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which may be quoted in the tender. The cost of

damage done to the pole during erection will be recoverable from the contractor. Pole, which is out of plumb/ out of

alignment, shall not be accepted.

He should be able to render full account of the poles entrusted to him whenever the Supervising Officer demands to

scrutinize the same.

d. Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village, excavation of pit, erection

in position (with base plate where required), of 8 meter, 10 meter PSC poles, 9 meter to 13 meter long rail or suitable size

girder or any other suitable pole, fitting of clamps and cross arms and fabricated materials, fixing of caution boards as per

drawing, and specification inclusive of painting numbering and anti climbing device. Generally vertical formations will be used

on each pole. However horizontal formations will have to be used in special circumstances as per instruction of Engineer in

e. Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone line crossing, terminal

structure for transformer substation comprises of Excavation suitable pits and refilling of earth erection in position of two nos.

of 8 Meter to 10 Meter PSC poles. 9 meter to 13 Meter long rails or any other suitable poles fitting of clamps and cross arms,

bracing, cross bracing etc. as per drawing exclusive of mounting transformer but inclusive of mounting D.O. fuses/ A.B.

switches, numbering fixing of caution Board and anti climbing device etc. The D.P. must be properly aligned and must be in

plumb. Special structure if included will be erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers

f. Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT Pin and strain insulators, binding

on insulators, jumpering. The jointing in HT line will be done properly as per standard practice. Care must be taken in

handling the conductor to protect against cuts, scratches or kinks. The conductor must not be drawn over rough or rocky

ground, when it is liable to be damaged.

Wastage and cutting should be avoided as far as possible. Not more than 2% sag will be accepted in the materials account

drawn for proper tension. The sag and spans will be maintained as per drawing and design. The cross arms insulators must

be so fixed that neither tilts nor bands from position. The rate quoted should be per conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these dimensions will be specified by the field

office before commencement of work. The sagging should be uniform for all conductors and uneven sagging will not be

All the clearances should be maintained as per latest safety regulation-2010 of CEA.

g. Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable pit of 4' depth, fixing of stay

clamp on pole, binding of GI stay wire. The stay insulators must be inserted in the stay wire on all stays as per drawing. The

wrapping of the Guy wire strands at both ends the stay insulator must be even and must presents neat appearance and good

workmanship. No stay should be left loose but should be tight and straight to withstand in say cyclone or sand storm, the item

includes refilling of earth and painting of fabrication material. If stays are not required to be concreted, a pre casted cement

concrete block will be supplied by the department from his division store which the contractor will have to transport at his own

cost to the site of work and will have to use for fixing of anchor rod at site.

h. Earthing:

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated in the drawing. The earthing pipe/earthing

plate/earthing coil supplied by the company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing

should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must

be buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole. The earthings are to be done

contractor at his cost. Erection of earthing should be carried out by digging separate pit of 6 feet for each earthing under the

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

supervision of the in charge. No amount will be paid if the work is not done in accordance with these instructions. At least

KG of charcoal and 10 KG of salt should be invariably used by the contractor at his cost and refilled the earthing pit with the

alternate layers of coal / coke and earth. Earthing carried out in pit of pole will not be considered and no amount will be paid

for such type of earthings.

i. Guarding:

The guarding will have to be provided between crossing of HT and LT lines, at the road crossing, crossing of telephone and

telegraphs line and such other places as indicated by the department. The work comprises of fixing of guard cross arms, eye

bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of guarding if required will be designed

and erected by the contractor as per requirement of department. . The ground clearance, line to line clearances etc. to be

maintained as per latest safety regulation-2010 of CEA.

j. Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of approved aluminum paint, all

fabricated material will also be painted in a manner shown above, there should be sufficient interval between every coat of

painting in order to allow for drying. The bolts and nuts shall be dipped in anticorrosive oil before insertion. The lower portion

of steel poles up 3 fit above ground level shall be cleaned of all dust and rust. This surface should be given a base coat of red

lead and an additional coat of black bituminous paint before inserting in the ground. The good quality paint will be supplied by

the contractor and should be of I.S.I mark and will be got approved from Executive Engineer, prior to starting work. Name of

the feeder and pole number has to be written on all the poles in English or Gujarati as per instruction of Engineer In-charge.

The colour of back ground and name / number must be of contras colour. P.S.C poles need not be painted but should be

properly cleaned and all accumulations of earth, dirt etc, should be removed but fabrication material has to be painted. It is

suggested to get one coat of red oxide and two coat of silver paint at the MS fabrication material.

k. Concreting

Brickbat Cement Concreting: Cement concrete for concreting of poles and stay rods should be one part cement, three parts

of specified quality sand and six parts of burnt brick bats (1:3:6)The concreting should be done on all strain angle, dead end

D.P. Structure ,Road and Telephone crossings and as directed on other locations.

l. Muffling:

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to be concreted without any

special reason. The Concreting of PSC Poles must be approved by concerned Executive Engineer prior to execution.

Concrete for Muffling of poles and stay rods should be cement one part sand two parts and four parts metal (1:2:4). Muffling

is not to be done for PSC poles. Sand shall be clean and composed of hard siliceous grains. It shall be free from clay or

organic matter. Metal should be having sound hard and durable stone size ½” to ¾” sieve.

m. Mixing of concrete:

Unless otherwise specified the concrete shall be in above proportion and should be thoroughly mixed at least three times in

dry state before water is added and as far as possible a fairly wet mixture must be used. All concrete must be mixed on water

tight platform. In any case, the work when finished must be absolutely true inline and level and finished off smooth .One

finishing coat of cement plaster should be applied on outer surface of the muffling, the concrete block when slightly dried

should be kept wet continuously for period of 10 days. The locations for concreting will be decided by the Engineer in charge

and the contractor will follow his instructions scrupulously. If the concreting work is not found as per the specification and

quality, the same is liable to be rejected. The brick bat concreting or cement concreting work has to be done in the presence

of company representative only and work done in his absence will be rejected and no payment made therefore. The cement,

sand, metal brick bats shall be supplied by the contractor. The normal size of concreting of pole will be 5” x2’x2 ½’ that for

stay 2x2x2’ Muffling for poles shall be 12” dia 2”-0” (1’ above and 1’ below ground ) Muffling for stay shall be 12” dia x 2”.0’ (1’

above and 1’ below ground ) The concreting and muffling shall be carried out by the contractor in presence of field Engineer

or his representative to ensure that correct quantities are used.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

n. TRANSFORMER CENTER:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type mounted on two poles structures as per

standard drawing and comprises of,

Erection of poles with necessary earthings.

OnesetofHTD.Ofuses/ AB Switch.

11KV 10 to 200 KVA transformers complete with its accessories.

One set of HT lightning arrestors.

Fixing of Distribution box, cross arms and branching with earthing as per drawing, necessary wiring of appropriate size

of cables.

Stays with insulators, numbering, fixing of danger board and ant climbing device.

Three independent separate pipe type earthing/plate earthing / coil earthing should be provided on either side of the

transformer center and one at middle of the transformer center. One separate earthing for LA, one separate earthing for

transformer neutral and one separate earthing for transformer body and other metal parts including distribution box.

Each consisting of one or more earth connection to earth pit.

The rate should be quoted inclusive of transportation of distributions transformer from the Company's stores to the site

of erection. The cost of damage done to the transformer is recoverable from contractor.

o. Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary accessories like dead end clamps,

suspension clamps, insulation piercing connectors, Eye Hooks, HT termination kits, jumpering etc. Care must be taken in

handling the cable to protect against cuts, scratches or kinks. The cable must not be drawn over rough or rocky ground, when

it is liable to be damaged.

p. INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Before starting the work (New, alteration or addition) and during the progress of works the contractor must obtain line clear

whenever necessary from the concerned officers of this department or other. During transportation or erection, if any accident

occurs or any liability arises due to non-observance of rules / instructions, contractor will be solely responsible for that.

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per the specifications. The entire pole must be in

plumb. Fabrication fitting on pole must be tight. Generally following span should be kept.

50 to 60 Meter for HT line

40 to 50 Meter for LT line

All road crossings must be provided with bridge link arrangement and minimum 21-Ft. Clearance must be kept between

conductor and road level.

So long as the line is not handed over to the company, the responsibility of its safe custody and of all fixture and materials

etc. lying with that of the contractor will be that of the contractor.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

A. Issueofmaterials:

The following materials shall be supplied by the DGVCL free of cost for use on the works to the contractor

as required from RSO / Divisional Stores as well as from the sub-division store if

any. The transportation will have to be arranged by the contractor at his cost (except poles of all types.)

List of Materials:

1. All types of Conductors.

2. The pole will be supplied by DGVCL at convenient place near place of work within 5 KM. Contractor has to cart poles to

the destination from the location where poles staked by DGVCL within the radius of 5 KM at his cost.

3. HT-LT insulators with hardware and stay insulators with CC block

4. All fabricated steel material with bolts and nuts.

5. Stay wire, G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with accessories, PVC cable.

7. Danger board, anti climbing device of barbed wire.

8. Earthing plate/earthing coil/earthing pipe.

9. Stay set material.

10. All types of Bolts and nuts to be supplied by company as per availability in store, if not , Contractor has to provide the

same and at the rate prescribed by company time to time in statement of rates(SOR) will be reimbursed to the

contractor.

The prevailing rates of Nut bolt 104.15 (inclusive of GST) has been given to contractors also this rate will be reviewed on

every six month and it will be reimbursed as per present market rate.

The rates quoted should be inclusive of required all type of bolts and nuts (except LT Shackle bolt) and transportation cost of

all type of materials to site from the stores. The following material will be supplied by the contractor at his cost for which no

payment will be made.

B. The quantities in the Schedule are approximate. Actual quantities may increase or decrease according to the local

conditions. The department reserves the right for revising or omitting any of the quantities to be erected during the

execution.

C. The contractor will draw and will be given only those materials and in anticipated quantities that are just sufficient for the

works to be carried out by him. The contractor should first intimate his requirement to the concerned field Engineer who

will approve the list and as per this list, the materials can be drawn from the stores.

D. The materials will be issued to the contractor himself or his duly authorized representative only. The contractor at the

time of drawing materials from the stores shall have to give letter of authorization in triplicate to the concerned sub-

divisional officers, specifically stating the

namesof thepersonswho willdrawmaterialsformthestoreonhisbehalfand wouldsign the

requisitionsforandonbehalfofthecontractorandshallbebindinguponthecontractor. In case if any authority or power of

attorney is to be terminated, written instructions in this respect must be intimated by Registered Post to the Executive

Engineer and concerned sub-divisional office.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

E. The contractor must get the requisition, three days before requires the materials on site, from the Engineer-in-charge,

for the material as per technical sanction. All the materials mentioned in the requisition should be issued from Divisional

store to the name of contractor with scheme. No any material should be drawn departmentally for the work allotted to

the contractor.

F. In case of shortage or loss or damage to materials, the cost of the same will be recovered from the Contractor at stock

issue rate or prevailing market rate at the time of finalization of bill whichever is higher plus 15% overhead charges with

applicable TAXES.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of materials during transit or erection

issued to him from stores till the time the work is handed over to and taken over by the Company. The cost of damage

shall be recovered from him as stated above in F.

H. All materials supplied to the contractor shall remain the absolute property of the company and shall on no account be

removed from the site of the work and shall at all times be opened to inspection by the Engineer in-charge.

I. Any such materials remaining unused and in perfectly good condition at the time of completion of the contract shall be

returned to the company store for which no carting charges are payable to the contractor.

J. The contractor will have to make his own arrangements to keep the materials under lock and key (i.e. Store) and

address of all the stores to be submitted before commencement of work. He will be responsible for theft or loss on

account of any reason what so ever.

All the above instructions have been read by me thoroughly or have obtained the thorough understanding of the same and

are acceptable to me unconditionally.

GENERAL TERMS & CONDITIONS

1. The work should be strictly as per specifications and approved drawings of the Company which can be supplied by the

Engineer In-charge for reference at the request of the contractor. The inferior and unsatisfactory work is liable to be

Before commencing the erection of lines, the contractor will be provided with the schedule and the detailed layout map

(proposed sketch). The work will have to be carried out as per programmed laid down by department and under the entire

supervision of DGVCL’s deputed supervisor and contractor should employ his qualified supervisor who could supervise the

works throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to locate poles at such points,

special precautions about foundation will have to taken and work carried out as per instructions of the Engineer In-charge.

The spans shall be specified in the pole schedule and the minimum spacing between the power conductors and conductors

and neutral shall be as shown in approved drawings. Spans should be as per Cost data under which technical sanction is

issued except in specific site condition.

No tools will be supplied by the department. The work if found inferior and not up to standard of the Company is liable to be

rejected at the risk and cost of the contractor. Any expenditure incurred for rectification work carried out by department will be

recovered from contractor’s bills, if the contractor fails to rectify the inferior work done by him in spite of the instructions to

rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the work has been carried out.

2. Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason be assigned for the rejection. It

is also not binding on the Company to disclose any analysis reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3. Security Deposit:

The successful bidder shall have to pay security deposit of 5.0 % of estimated cost within 15 days from the date of LOA.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

The Security deposit is payable the option of DGVCL by: (a) Demand Draft (b) Bank Guarantee to cover execution period

and, from any Nationalized /schedule Bank Payable at vapi The Security Deposit will be returned to the Contractor without

any interest after the successful completion of work and submission of No Objection Certificate by concern office.

4. Contract Document:

The successful bidder, whose tender is accepted will have to execute a stamped agreement in standard form with the

company and will have to sign the contract booklet viz. Tender and contract for works at his own cost. In case of partnership

firms, necessary partnership documents, in original along with its copy will have to be produced for verification along with

authority to sign the bills measurement and enter in to contract as well as correspondence with the company. Wherever

required necessary power of attorney will have to be produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the documents and sign the booklet “Tender and

contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before Magistrate to that effect.

5. TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable on equipment/material

components, sub- assemblies, raw materials and any other items used for the bidder's consumption or dispatched directly to

the owner from its sub-supplier and any such taxes, duties levies additionally payable shall be to bidders account and no

separate claim on this behalf shall be entertained by the DGVCL.

5.2 DGVCL’s GSTIN Registration Nos. is 24AABCD8912C1Z3

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the next day of

the date submission of the bid and if the contractor is required to pay new tax or duty, then the owner shall reimburse the

contractor the new tax or duty so paid by the contractor against submission by the contractor of documentary evidence to the

satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and rates for TDS, WCT, welfare cess

etc. All other statutory liabilities towards contract will be on the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government the applicability of GST and

Cess, etc. in respect of this work. No separate claim in this regard will be entertained by the DGVCL, as it is the responsibility

of the Bidder to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual delivery period. The amount of GST/ and

Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder, certifying that you have not

claimed Refund of any applicable GST/ and Cess, charged to COMPANY or shall not claim any such Refund, on a future

date, from the concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for the same, either from the

Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be clearly indicated in

the price bid. /COMPANY may at its discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be final and any additional GST will have to be

borne by the Bidder. In no case additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in acceptance of Bid only and any

deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST charged from the company;

such refund shall have to be passed on to the company, along with interest if any. Such refund along with interest needs to

be passed on suo-moto by the supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if

GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of DGVCL’s statutory

variation clause shall apply.

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs/input services under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you should inform such

changes to COMPANY from time to time

6. Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of

introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent to your offer if it takes place within the

contract period will be DGVCL account subject to the claim being supported by documentary evidence. However, if any

decrease takes place during contract period the advantage will have to be passed on DGVCL. Statutory Variation clause shall

not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

7. Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the Owner or the Contractor

in pursuance of the Contract. In addition, the Contractor shall be responsible for payment of all Indian duties, levies and taxes

lawfully assessed against the Contractor for his personal income & property only.

8. INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in accordance with the provision of Income-

Tax Laws and to that effect a certificate will be issued to the contractor, however added as contractor has to submit separate

invoice for supply parts item as well as works part item separately, otherwise TDS will be deducted on entire invoice value.”

9. Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be subject to the exclusive jurisdiction

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed by the tenderers with their office

seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the tenders are received in company

office or tender box within the stipulated time and date. The envelop must bear full address of the tenderer.

10. Additions and alterations of any kind in tender forms, conditions etc by the bidder without the consent of the

undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in words. If there is difference

between rates quoted in words and figures, rates quoted in words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the unit specified in schedule may not be

considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction in the total price if any should

also be quoted.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for consideration.

11. The rate quoted should be in percentage higher /lower / rate to rate.

12. The company’s general conditions of contract will apply to all the contractors and he is deemed to be fully aware of the

company’s general conditions of contract for the works in respect of security deposits, penalty for late completion of

work etc and any ignorance of these conditions will not exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and conditions of contract contained in

booklet and has made himself aware of the scope and specification of the work to be done and of the conditions and rate at

which stores etc. will be issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion of the competent authority whether to

award more than one work or not without assigning any reason thereof.

13. In case of any discrepancy between Tender Document condition and the General Conditions of Contract attached to

Tender Document, the condition mentioned in tender document is final.

14. Any amount payable by DGVCL / Any Circle Office of DGVCL / Any Division office of DGVCL under any order / sub

work order to the contractor can be adjusted against amount receivable by DGVCL / Any Circle Office of DGVCL / Any

Division office of DGVCL / GUVNL or any of its subsidiary company. The contractor will have no objection whatsoever

for the same.

15. Safety:-

Before starting any work by the labour of the contractor, it will be the responsibility of the contractor to obtain line clear from

the concerned officer / employee.

The Company is not liable for any injury or damage to contractor’s workman or his equipment respectively during execution of

this contract and the Company will not pay any compensation for any reasons whatsoever. The contractor is also responsible

for any damage to private property i.e. standing crops in farms or Gram Panchayat property etc.

No any work should be carrying out without supervisor of the company for safety point of view. Contractors should observe all

the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety equipment like helmet, safety belt,

hand glows, safety shoes and tool-tackle. If any labour found without safety equipment at site during execution of work, it is

fully responsibility of contractor for any accident occurred.

16. The contractor shall not demand or accept any help from the intending consumers in line erection works or in

transportation of materials.

17. Whenever there is an excess work carried out by a contractor beyond the technically sanctioned amount against the

work order given, the approval for the excess quantity of work done should be obtained from the competent authority as

per Company rules.

18. The erection work should be started from the date of commencement given in the order and should be completed within

the prescribed period for each work. The contractor is bound to complete the work within the specified period of each

separate work order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate contract order. The date of

commencement and date of completion of work will be mentioned in the order, which the contractor has to agree; otherwise

the penalty will be levy for the late completion of work as per Company standard conditions. Time limit of separate work order

will be considered from last date of majority material issued.

19. Extension of Time Limit:

In case of delay in work is beyond the control of the contractor and he

is not in a position to complete the work within the stipulated period, he should give in writing to Engineer in charge within

seven days from the occurrence of the event for giving extension in time limit.

20. In case of any non supply of materials from stores, the contractor will have to intimate the SDO as the Division office

quoting the MR No and date for non receipt of materials. The intimation will be considered for extension in time limit.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

The time limit will be considered on the basis of number of “Working Days” or “Months”.

It will be the responsibility of the contractor to intimate the closing down and recommencement of work at all stages to the

engineer in charge or vice versa in writing with due reason for the closing down of the work with specific of days for which

work will remain closed.

In case of failure on the part of the contractor, his claim for extension of time limit will not be entertained.

In case of no intimation in this regards the reason for delay on this ground will not be accepted.

21. Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and contractor shall carry the

work within the stipulated period of the order given by the Executive Engineer.

22. The contractor must have adequate resources and manpower of skill/unskilled personnel to undertake the work at

different places simultaneously.

23. The contractor will submit the final bill/ sub-work order bill within one months from the work completion date.

24. The payment will be release within thirty days after submission of bill and all relevant documents with invoice or part

thereof whichever is later.

25. If during 12 calendar months from the date of handing over charge after completion of work, the erected lines are found

defective in any way, the same should be rectified by the contractor.

26. The contract will remain in force for the period of one year from the date of issue of work order. However, before

completion of work against existing order, new tender is invited for same jurisdiction as mentioned in existing order and

if rate received lower, than price matching is required.

27. TERMS OF PAYMENT:

a. ThepaymentwillbemadetothecontractorbyECS/RTGS/NEFT subjecttoan

advancestampedreceiptbeingreceivedfrompayee.

b. The payment will be done after successful completion of scope of work of each sub-work order after furnishing of the

material accounts.

c. Mode of Payment: All payments under the Contract shall be made after the issue of work certificates by the Engineer in

charge, for the quantum of work completed.

d. Deductions from Contract: Price All costs, damages or expenses which the Owner may have paid, for which under

the Contract the Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall be

billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate

and certified vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims shall be

paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor

within the said period, the Owner may then deduct the amount, from any amount due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

e. Terms of Payment: The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified activities complete for each sub

work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn with all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the line is handed over and accepted

by the Engineer – in- Charge in all respects subject to furnishing of performance guarantee of equivalent amount for the

guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject adjustment based on actual

quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

28. Presentation of Bills:

The bills along with required documents for work executed including cost of material consumed is to be prepared in

Quadruplicate and submitted 03 copies to the concern Deputy Engineer of Sub Division Office, who will in turn process the

same and forward it to Division office for scrutiny and necessary payment. These bills shall be serially numbered. Contractor

has to submit Bills along with required documents for work executed including cost of material consumed material account

along with quantities of work executed for each item. Location wise inventory of all the material used is to be submitted in

detail. All required documents including EPF should be produced by the contractor along with bills. For non-submission or

part submission of above information, no bills shall be processed.

29. Recording of measurements

a. If the work has been carried out satisfactorily, the contractor with prior intimation from the Company Officers shall have

to witness the recording of measurements on the appointed date within the month of the completion of work. If

contractor fails to come to the appointed date a notice under Registered cover with A.D. will be served on him to

witness the recording of measurement prior appointment with the

Companyofficerwithintendaysofreceiptofnoticeorwithinsuchextendedperiodappliedfor

bythecontractorandgrantedbytheCompanyOfficer.Ifthecontractorstillfailstocomefor

therecordingofmeasurementswithintheoriginalorextendedperiodoftimegrantedbythe

Companyofficerthentherecordingofmeasurementswillbecarriedoutthereafterunliterary bythe Company Officerandthe

same shallbe finalizedas per measurements, recordedbythe

Company’sOfficerandthesameshallbebindingonthecontractor,norequestthenwillbe entertained.

b. In case, work not carried out satisfactorily either during the progress of work or on its completion, the conditions as

specified vide condition mentioned in tender and contract for works booklet shall apply and the recording of

measurements shall be done within one month of completion of work after rectification of defect by contractor or by the

Company at the contractor’s costs as the case may be and any further delay in the recording of measurements and

finalization of the final bill as mentioned in the contract book let.

30. Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of the work have to prepare and

render the final detailed material account of the materials received by him from the Company store within one months from

the date of completion work, if however the contractor does not render the material accounts a notice shall be issued to the

contractor under Registered A.D. to render the materials account within ten days from the date of issue of the notice. On

default, the material account will be finalized and the recovery made as per the Company account and procedure which shall

have to be accepted by contractor and disputes if any raised shall not be entertained. The balance materials also will have to

be returned by the contractor within one month from the date of completion of work otherwise Company is not liable to accept

at a later date.

The contractor will not be allowed to transfer materials from one work to another without the written permission of the

Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

31. Any rules framed or instructions issued regarding contractors by the Company or its representative after awarding this

contract shall also a part of this contract and will be binding to the contractor.

On completion of work the contractor will inform the concerned DE in writing and DE will see that if any rectifications are to be

required, will intimate to the contractor within 15 days in writing from the date of receipt of the letter from the contractor to

complete the rectification works within 7 days. If the contractor fails to do the rectification additions or alterations etc within the

above time limit, than the same will be got done through other agency or departmental staff at the risk and cost of the

contractor without giving any further notice or any intimation. No complaint will be entertained from the contractor in this

regard and amount will be recoverable with 15% supervision charges.

32. Contractor has to take Earthing & utilization of CC Block in stay set certificate from the DGVCL supervisor (Line Staff)

and it is to be submitted along with the final bill.

33. PENALTY FOR DELAY: The time limit allowed for carrying out the work as entered in Bid shall strictly observed by the

contractor. The work shall throughout the stipulated period of contract proceeds with due diligence (time being essence

of the contract). For delay, penalty shall be @ 0.5% per Week or part thereof plus taxes as applicable subject to ceiling

of 10% plus taxes as applicable of the Order Value as mentions in contract (A/T) (End Cost with GST and Cess as

applicable) the ceiling shall be with reference to total contract value with GST and Cess as applicable of the Erection

Work Order.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

The execution of this contract shall be completed within 12 months after commencement period of 45 days from the date of

receipt of letter of acceptance (LOA). The commencement period shall be reckoned form the date of receipt of LOA. For

calculating delayed portion, the date of actual completion of work shall be consider. The penalty will be invariably deducted

from the bill of the contractor and no refund will be given unless the competent authority approved the waiver/ reduction in

penalty. The concern field office of _________ Division will issue sub work order as a part of Schedule-B case to case as per

requirement.

The work completion period of each sub work order will be decided by concern Engineer in-Charge from the date of issue of

sub work order. The delay of commissioning is liable for penalty. The penalty will be deducted from bills payable either against

this contract or from any Bank Guarantee or any other amount payable under any other contract with the DGVCL.

34. FORCE MAJEURE CLAUSE: “If, at any time during the continuance of this contract, the performance in whole or in

part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act

of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes

lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the happening of any such event is

given by either party to the other within twenty one days from the date of occurrence there of neither party shall by

against the other in respect of such nonperformance of delay in performance, and deliveries under the contract shall be

resumed as soon as practicable after such event has come to end or ceased to exist, and the decision of the Managing

Director as to whether the deliveries have been so resumed or not shall be final and conclusive

35. Rate to be deducted for not carrying out the work (As per SOR Rate)

a. If Feeder name is not done as per standard specifications due to negligence from contractor side in that case rate of

Rs.50/- per location will be deducted from the bill.

b. Charges for mounting distribution boxes are including in erection of T/C. If distribution box with wiring is not issued by

DGVCL in that case Rs. 300/- per number shall be deducted from the bill.

c. If Transformer is not mounting then Rs. 1500/- per transformer or actual expenditure for mounting transformer,

whichever is higher will be deducted from the bill.

d. If earthing of pole or DP structure is not found in a separate pit as per standard then such bill will not be

e. If PSC pole exists than Rs.250/- per pole shall be deducted.

f. If Girder pole exists than Rs.480/- per pole shall be deducted.

g. If DP structure exists than Rs.500/- per pole shall be deducted.

h. Lighting arrestor must be installed otherwise bill will not be recorded.

i. All empty conductordrums will havetobe returnedbythe contractorat concern Divisional Stores, failing which Rs.100/- per

drum will be recovered.

j. GST at the applicable rate will be added to rates / amounts mentioned above.

36. Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will be deducted from bill

as per applicable rate, if applicable.

37. ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreement touching

the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction or otherwise shall

be referred to the decision of the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said Arbitrator shall be final and

binding upon the parties. Reference to the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation

Act. 1996 as amended from time to time and the rules made there under.

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

38. Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit. However, if on account of reasons

beyond one’s control as laid down in the Force Major Conditions, DGVCL may consider extension of contractual period with

or without statutory variations and with or without price variation. During the monsoon period if Municipality Authority or any

other local authority denied carrying out Underground cabling work, contractor will not imposed any penalty subject to

submission of the letter from the Municipal Corporation area / Nagar Palika. In case of any non-supply of materials from

stores, the contractor will have to intimate the Sub-Division Office or Division office quoting the MR No and date for non-

receipt of materials. The intimation will be considered for extension in time limit. The time limit will be considered on the basis

of number of “Working Days” or “Months”. It will be the responsibility of the contractor to intimate the closing down and

recommencement of work at all stages to the engineer in charge or vice versa in writing with reason for the closing down of

the work with specific of days for which work will remain closed. In case of failure on the part of the contractor his claim for

extension of time limit will not be entertained. In case of no intimation in these regards the reason for delay on this ground will

not be accepted. However, time limit extensions will be considered only after execution of the contract fully and upon

submission of documentary evidence for the reasons of delay.

Earthing certificate and use of CC Block in Stay pit in prescribed format must be taken from the Line Staff and it is to be

submitted along with the final bill.

If any work not carryout out satisfactory deduction will be made as per prevailing cost data. However Executive Engineer –

__Vapi________ DO is the final authority and decision will be acceptable to all.

Executive Engineer – DGVCL VAPI IND. DIV OFFICE has full right to accept or reject any tender without assigning any

In case of L1 bidder backs out from tender process before allotment of order or during tender process, DGVCL has right to

call next lowest bidder/bidders to execute work at least as per L1 offered rate

All the successful tender has to carried out the work under DGVCL competency as per assigned by competent authority.

39. Penalty for late submission of bill:

If the bill for the work, after reconciling inventory given to contractor and depositing back the surplus material to respective

RSO/Divisional Stores is not submitted within one month from the work completion date as per work completion date, then

penalty @ Rs 500 per week or part thereof plus applicable taxes subject to maximum of 10% of order value plus applicable

taxes will be deducted as per prevailing norms.

40. REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

41. CARTEL:

If, the Company during the procurement process, observes or suspects any activity on the part of bidders or obtains any

knowledge which indicates the existence of cartel formation amongst the bidders or apprehends the possibilities of cartel as

defined under The Competition Act, 2002, the Board of the Company being a government Company involved in public

procurement work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner deemed

fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/other laws and / or the bidder(s)/

firm(s) will be black listed / stop deal, at its sole discretion.

42. Evaluation of Tenders:-

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened, all Bidders shall be given equal

opportunity.

43. Price Evaluation:-

All Tenders shall be evaluated on firm Price End Cost with Tax (GST or any other tax) basis unless otherwise mentioned in

the Tender documents.

44. If work is not started / completed within stipulated time limit period, then contract be short closed with applying risk

purchase and Security Deposit is to be forfeited with put on black listing or stop deal for the period decided by the

competent authority.

Annexure-A

Name of Contractor:-______________________ Mobile No:____________

Contractor’s store address:-

Details of work completion (last five years):

Work Amount of Quantity of work

Sr. Name of Name of order work completed

no work Division no. & completed

Date (Rs.)

Details of work order on hand / Work under progress:

Work Amount of Quantity of work

Sr. Name of Name of order Tender work completed

no work Division no. & Amt (Rs.) completed

Date (Rs.)

Contractor’s Signature

For office use only----------------------------------------

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0017/06/2026 Approved Date: 01-06-2026

This is to certify that, the above contractor name as _______________________________ has successfully completed work

of above mention order in this division in stipulated time. The work is found satisfactory.

Annexure-B

Name of Contractor:-______________________ Mobile No:____________

Details of Equipments, Tools, and safety equipments available with contractor:

Equipments, Reg. no / Sr.

Sr. no Tools, and no of Approximate value (Rs.)

safety equipment

equipments

File No: DGVCLDVPI/TEN/e-file/4448/2026/1647/Technical

Approved By: Executive Engineer,Technical,DGVCLDVPI