Venue preparation for the XXIII Convocation of Tezpur University

Installation of Main Entrance Gate; Dimension: 16 {H} × 18 {W} ft Material: Bamboo/wood/iron and Cloths

Installation of Half Entrance Gate in road; Dimension: 16 {H} Material: Bamboo/wood/iron and Cloths

Installation of Big Tent. It should be all weather Tent; Size: 200 {L} × 120 {B} × 20 {H} ft, Surface area=24000 sq. ft.; The cloth of tent shall be NEW ONE.

Carpet for entire tent area; 24000 sq. ft.; Carpet shall be NEW ONE

Installation of Main Stage; Metal frame stage. Size: 50 {L} × 70 {B} × 5 (H} ft, Load Capacity: Minimum 120 people at any point of time. (9-ton}. Height to be increased to 5.5 ft towards the rear end with slope; Guest long table cover must be good quality water-absorbent type clothe. A separate partition (250 sq. ft.) for CoE/Academic Section. The bidder shall cover the floor of stage with new carpet.

Ramp with railing to reach stage; 20 {L} ft × 5 {W} ft (slope 1:4); The bidder shall cover the floor of ramp with new carpet.

Staircase with railing to reach stage; 12 steps (1ft tread × 5 in. rise × 5 {W} ft); The bidder shall cover the floor of staircase with new carpet.

Plastic Chairs with full covers (White/Cream)

VIP Cushioned Chairs with White Color Cover

Stage Flower Decoration; Convocation Hall: Table Size [22 {L} ft × 2.5 {H} ft], fresh flower to be provided

Stage Flower Decoration; Convocation Hall: Podiums [4 {H}ft × 2.5 {W}ft] fresh flower to be provided

Stage Flower Decoration; Convocation Hall: Convovation Hall decoration, flowers must be new ones

Stage Flower Decoration; Convocation Hall: Front side of Convocation stage, flowers must be new ones

Stage Flower Decoration; KBR Hall stage, flowers must be new ones

Biotoilet for Washroom+ Urinals (Temporary); It should useful for both male and female

Tents for Medical Emergency, food, security etc.; Each Size: 10 (L) ft × 8 (B} ft × 10 (H} ft.

Ramp for camera; Size: 6 (L} ft × 6 (B) ft × 5 (H)) ft

Fire extinguisher for the entire convocation programme; DCP Cylinders 4 kg capacity each

Banner (Backdrop, Entrance Gates, Main gate etc); High-quality flex printed banners with a minimum resolution of 600 DPI, printed on durable PVC material

Photography Point for Awardees With Tezpur University logo Decorated with Colourful Floor; Each Size: 10 {L} ft × 16 {B} ft × 10 {H} ft. Platform height 1/2 ft, properly decorated with new flowers.

LED Video Wall Display with frame/stand; LED Size: {12 ft. × 8 ft.}, Frame Size: 12( L} ft × 4(B} ft × 5(H} ft

Sound system for the entire convocation programme; Tent Size: Size: [200 {L} × 120 {B} × 20 {H}] ft, Surface area=2400 sq. ft. Stage: Size: [50 {L} × 70 {B} × 5 {H}] ft. ; Bidder shall arrange all the necessary items for all electrical connections. Electicity supply will be provided by the university.

Lights, fans and and other electrical equipment for Big Tent and Stage and Main Gates; 25 Nos. of pedestal fans, 25 Nos of ceiling fans, LED Lights providing proper illumination at the stage and hall; Bidder shall arrange all the necessary items for all electrical connections. Electicity supply will be provided by the university.

Air Cooler; For guest sitting at Stage

Table for webcasting equipments; 4 ft {L} × 2.5 ft {B}× 3 ft {H}; Installation with wood and iron along with covering with fabric

Dustbins and other miscellaneous items; Minimum capacity of each dustbin must be 250 Litres

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