Supply & Delivery of Rubber Hose for Fire Department of AMC as per tender specifications and requirements.

3. Opening of online Technical Bid 13th May 2026 , 11.00 am onwards

4. Opening of Price Bid Will be intimated to technically qualified

5. Bid Validity 120 Days

6. Tender Fee Rs. 3,600/‐

8. Performance Security Deposit (For supply part) 5% of the order value

JOINT DIRECTOR (MECHANICAL)

AHMEDABAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

OPP. OLD LATHI BAZZAR, JAGNNATHJI ROAD, JAMALPUR,

AHMEDABAD ‐ (GUJARAT) ‐

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -1-

INFORMATION TO TENDERERS

1. Tender No: 104 /2025‐26

2 Last date of Online tender

11th May 2026 up to 18.00 Hrs

submission and time

3 Date of Tender Opening

13th May 2026 , 11.00 am onwards

(Technical bid)

4 NAME OF THE WORK Supply & Delivery of Rubber Hose for Fire Department of AMC

as per tender specifications and requirements.

5 TENDER FEES Rs.3,600/‐ (Rs Three Thousand Six Hundred only); to be

(NON REFUNDABLE) submitted in the form of D.D./P.O. in favour of Municipal

Commissioner , Ahmedabad of any Nationalized

Bank/Schedule bank / Bank as per AMC Circular and payable at

Ahmedabad; on 12th May 2026 up to16:00 Hrs. To be

submitted to the Office of Joint Director (Mechanical), Central

Workshop, Ahmedabad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur.

6 E.M.D. Rs. 3,75,000/‐ ( Rs Three Lakh Seventy Five Thousand only) ; to

be submitted in the form of D.D./P.O./ BG in favor of Municipal

Commissioner , Ahmedabad of any Nationalized Bank/Schedule

bank / Bank as per AMC Circular and payable at Ahmedabad;

on 12th May 2026 upto16:00 Hrs. To be submitted to the

Office of Joint Director (Mechanical), Central Workshop,

Ahmedabad Municipal Corporation, Opp. Sahakari Lati Bazar,

Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Ahmedabad ‐

7 TIME LIMIT FOR SUPPLY As per tender documents.

8 GENERAL CONDITION As per tender documents.

9 Performance Security 5% of the order value. It will be released at the end of successful

Deposit completion of the Rate contract period, which ever is later.

10 MODE OF SENDING THE By Hand delivery / Registered A.D. or Speed Post / Courier

TENDER / RELEVANT addressed to, Office of Joint Director (Mechanical), Central

DOCUMENTS Workshop, Ahmedabad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur.

Ahmedabad ‐380022

Seal and Signature Joint Director (Mechanical)

of the Bidder & Date: Central Workshop

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -2-

Ahmedabad Municipal Corporation

Central Workshop

1. The Municipal Commissioner, Ahmedabad Municipal Corporation, invites detailed

bid from interested parties for Supply & Delivery of Rubber Hose for Fire

Department of AMC as per tender specifications and requirements.

2. Sealed tenders, for the above work are invited from the interested & eligible

bidder/s. The bidder shall be a single entity only. Detailed prequalification criteria

mentioned in Appendix – 2. Tenderer has to submit details with proper documents as per

appendix 1 to 4 & Annexure A,B & 1 to 9 (as asked for in tender).

3. GENERAL DETAILS OF WORKS

Name of work: Supply & Delivery of Rubber Hose for Fire Department of AMC as

per tender specifications and requirements.

Tender Fee (Non‐refundable) : 3,600/‐

Earnest Money Deposit (EMD) : 3,75,000/‐

Last date of submission of online bid 11th May 2026 up to 18:00 Hrs. through E tendering

Address for submission of the tender documents:

Asst. Manager (Administration),

Central Workshop,

Ahmedabad Municipal Corporation,

Opp. Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

Technical Bid Opening Date: 13th May 2026 at 11.00 hrs. onwards

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website http://

www.ahmedabadcity.gov.in or http:// amc.nprocure.com

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as specified

in ‘General Details of Work’ section above. The Bid Security shall be in form of a crossed

demand draft / pay orders / BG in favour of “The Municipal Commissioner; Ahmedabad

Municipal Corporation of any Nationalized Bank/Schedule bank / Bank as per AMC

Circular at Ahmedabad.

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following address through e

tendering only.

Offers, which are not signed, will not be accepted. Tender copy shall be accompanied by

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -3-

EMD in the form of Demand draft/ Pay order of Nationalized Bank/Schedule bank / Bank

as per AMC Circular only in favour of Municipal Commissioner, Ahmedabad. EMD shall

also be submitted in form of Bank Guarantee. The tenders not submitted in line with the

tender clauses and without Tender fee and EMD in the form specified, will be out rightly

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General Detail of Work’

Section above, if there is any change, same will be conveyed to tenderers. Intending

bidders or their authorized representative who wish to participate in tender opening

can remain present on the due date and time. Price Bids / Financial bids of only those

bidders will be opened, who are successful in the qualification Criteria and the Technical

Evaluation. The date for price bid opening shall be informed to the successful bidders at

a later date after evaluation of technical bids.

‐ Tender (a complete set of bidding document) fee shall be as mentioned in respective

tender in the form of Demand Draft/ Pay Order from any Nationalized Bank/Schedule

bank / Bank as per AMC Circular in favour of MUNICIPAL COMMISSIONER, Ahmedabad,

payable at Ahmedabad, which shall be non refundable. The fees shall be paid latest by

12th May 2026 up to 16:00 Hrs to the Office of Joint Director (Mechanical), Central

Workshop, and AMC. Ahmedabad.

‐ The tenders are uploaded on AMC’s website www.egovamc.com or

https://amc.nprocure.com.

‐ Interested Bidders fulfilling the qualifying criteria shall fill online tender on https

://amc.nprocure .com up to 18:00 Hrs Dt 11th May 2026 tender fees as mentioned

above shall be paid by the bidder latest by 12th May 2026 up to 16:00 Hrs to Office of

Joint Director (Mechanical), Central Workshop, AMC. Ahmedabad.

‐ All bids must be accompanied by Bid Security of the amount specified for the Works in

the above Table payable at Ahmedabad and drawn in favour of Ahmedabad Municipal

Corporation, Ahmedabad. Bid Security will have to be in any one of the forms as

specified in the tender documents.

‐ All Relevant Documents of Bids must be delivered to Office of Joint Director

(Mechanical), Central Workshop, Ahmedabad Municipal Corporation, Opp. Sahakari Lati

Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Ahmedabad ‐380022 not later

than 16:00 hrs on Dt. 12th May 2026 .

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://amc.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidder will create

login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act‐2000 using that they can digitally sign their electronic bids.

Bidders can procure the same from any of the CCA approved certifying agencies, or they

may contact (n) code Solution at below mentioned address and they will assist them in

procuring the same. Bidders who already have a valid Digital Certificate need not to

procure the same. In case bidders need any clarification regarding online participation,

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -4-

they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel,

E‐Mail:URL: https://amc.nprocure.com.

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their eligibility

After filling data in predefined forms bidders need to click on final submission link to

submit their encrypted bid. Bidder should also submit Document Fees, EMD, Technical

bid document & Reference Documents in hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any circumstances.

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not fulfil

all or any of the condition or submitted incomplete in any respect will be rejected.

5. Conditional tender shall not be accepted. Municipal Commissioner, Ahmedabad

reserves the right to accept or reject such tenders without assigning any reason thereof.

6. Tenderers should carefully fill in the rates against the items mentioned in the schedule

and scrutinize them before submitting the tender. Any variation in rates etc. will not be

allowed on any ground such as mistake or misunderstanding etc. after the tender has

been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for services &/or work asked for

in the tender and in E price bid only.

8. Tenderers shall have his registered office with telephone. Tenderer having experience in

similar works and good track record shall be given preference while considering the

tenders. Tenderers shall furnish the date on which the firm was established, the names

of all the partners constituting the firm with their residential addresses and experience

in similar works. Tenderers having telephones at the residence of the proprietor shall

state the same in the tender.

9. Decision of Municipal Commissioner, AMC will be final and abiding to all for accepting or

rejecting the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters / e‐

mails /phone calls / Personal visits to the officers of the Municipal Corporation or any

one after price bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful bidder

shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper.

12. Bidders shall submit necessary registration certificate like GST number registration copy

& any other if required for execution of such work as per government rules along with

tender document.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -5-

13. If required tenderer may visit and at our Municipal Central Workshop & Fire dept. for

general idea of working and requirements of Rubber Hose.

14. All interested bidders are requested to meet to concern dept. HOD for understanding of

Work requirement & / or definition / meaning of any terms of tender; if they want to

clarify before bidding of tender; with prior appointment.

Municipal Commissioner, Ahmedabad reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

suppliers” and “Qualification Criteria” contained in the tender documents.

Seal and Signature Joint Director (Mechanical)

of the Bidder & Date: Central Workshop

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -6-

Ahmedabad Municipal Corporation

Central Workshop

INSTRUCTIONS TO SUPPLIERS

1.0 Ahmedabad Municipal Corporation invites tender for Supply & Delivery of Rubber Hose

for Fire Department of AMC as per tender specifications and requirements.

2.0 The requirement of Supply & Delivery of Rubber Hose for Fire Department of AMC as

per tender specifications and requirements and their detailed technical specifications

are set out in Appendix 1. Interested and qualified parties, based on qualification

criteria set out in Appendix 2, are requested to submit information about bidder and a

single financial Quotation /price bid in a manner prescribed in Appendix 3 & 4. Tenderer

has to submit all details as per Annexure A,B & 1 to

3.0 Eligible Bidders:

The Invitation for Bids is open to all manufacturers and authorized dealers / suppliers.

Bidders should not be associated, or have been associated in the past, directly or

indirectly, with a firm or any of its affiliates which have been engaged by the AMC to

provide consulting services for the preparation of the design, specifications, and other

documents, to be used for the procurement of the goods to be purchased under this

Invitation of Bids.

Bidders shall not be under declaration of ineligibility for corrupt and fraudulent practices

in accordance with the tender clause/s.

4.0 Not More than one tender shall be submitted by a contractor or by a firm of contractors.

No two or more concerns in which an individual is interested as a proprietor and / or a

patner & / or director shall submit tender for the execution of the same work / tender. If

they do so all such tender shall be liable to be rejected.

5.0 At any time prior 72 hours to the last date and time of submission of Bids, AMC may, for

any reason, whether at its own initiative or in response to clarifications requested by any

Supplier, modify the PD by the issuance of Addenda. All interested tenderer shall have to

check the AMC & n procure website. The Bidder shall not transfer the PD document to

another interested party.

6.0 The Bid shall remain valid for a period not less than120 days from the date of opening of

tender i.e. technical bid (bid validity period). AMC reserves the right to reject any Bid,

which does not meet this requirement. In exceptional circumstances, prior to expiry of

the original Application Validity Period, AMC may request Applicants to extend the

Application Validity Period for a specified additional period. Applicants not extending the

Application Validity Period when so requested would automatically be disqualified.

7.0 Cost of Bidding:

The Bidder shall bear all costs associated with the preparation and submission of its bid,

and testing of goods & equipment ‐ to be supplied to, hereinafter referred to as “the

Purchaser”, will in no case be responsible or liable for these costs, regardless of the conduct

or outcome of the bidding process.

8.0 Earnest Money Deposit (EMD)

8.1 Each Bid shall be accompanied by EMD of Rs. 3,75,000/‐ (Rupees Three Lakh Seventy Five

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -7-

Thousand only).

8.2 The EMD shall be in the form of a crossed demand draft /Pay Order / Bank Gaurantee in

favour of The Municipal Commissioner, Ahmedabad on any Nationalized Bank/Schedule

bank / Bank as per AMC Circular only, payable at Ahmedabad.

8.3 The EMD shall be forfeited in the following cases:

(a) If the Supplier withdraws its Bid during the interval between the Bid Due Date

and expiration of the Bid Validity Period.

(b) If the successful supplier fails to provide the Performance Security within the

stipulated time or any extension thereof provided by AMC;

9.0 Performance Security

9.1 The successful Supplier would be required to submit Performance Security amounting to

5% of the order amount for supply part in the form a crossed demand draft/ Pay Order /

Bank Guarantee in favor of The Municipal Commissioner, Ahmedabad on any

Nationalized Bank/Schedule bank / Bank as per AMC Circular, payable at Ahmedabad.

9.2 Irrevocable Bank Guarantee issued by a Nationalized Bank/Schedule bank / Bank as per

AMC Circular shall also be acceptable.

10.0 Formats and Signing of Bid

10.1 The Supplier would provide all the information as per this PD. AMC would evaluate only

those Bids that are received in the required format and are complete in all respects. Each

Bid shall comprise the following:

(a) Details of the Supplier in the format set out in Appendix 3 On Line

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2 On Line

(c) Financial Quotation/ price bid for Rubber Hose as per capacity and design in the

format set out in Appendix 4 in E tender Online Only. No physical submission of

(d) The Bidder shall duly sign all the sheets of the Tender Document

(e) EMD in “TECHNICAL BID” only. (On line price bid is Compulsory)

10.2 Sealing and Marking of Bid for submission of supporting Physical Tender documents:

10.3 The outer envelope must be super scribed with the following information:

(a) Name and Address of Supplier

Tender due date and time

10.4 If the envelope is not sealed and marked as instructed above, AMC assumes no responsibility

for the misplacement or premature opening of the contents of the Bid submitted and such Bid,

may, at the sole discretion of AMC, be rejected.

Tender shall be submitted through E tendering only. (On line price Bid is compulsory)

11.0 Bid Due Date

11.1 Bids should be submitted before 1800 hours IST on 11th May 2026 up to in the manner

and form as detailed in this PD. Bid submitted by either facsimile transmission, hard copy

(without e tender) or telex or email or in person will not be accepted.

11.2 AMC may, in exceptional circumstances, and at its sole discretion, extend the above Bid

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -8-

Due Date by issuing an Addendum, on website only.

12.0 Opening of Bids and Clarifications

12.1 AMC would open the Bids possibly on Bid Due Date as mentioned above in the ‘General

Description of Work’ for the purpose of evaluation.

12.2 AMC reserves the right to reject any Bid not submitted on time and which does not

contain the information/documents as set out in the tender.

12.3 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in

writing from any Supplier regarding its Bid.

13.0 Documents Establishing Bidder’s Eligibility and Qualifications.

Pursuant to Tender Clause, the Bidder shall furnish, as part of its bid, documents

establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if

its bid is accepted.

The documentary evidence of the Bidder’s qualifications to perform the Contract if its

bid is accepted, shall establish to the Purchaser’s satisfaction:

(1) that, in the case of a Bidder offering to supply goods under the contract which the Bidder

did not manufacture or otherwise produce, the Bidder has been duly authorized (as per

authorization form in Section B) by the goods’ Manufacturer or producer to supply the

(2) that the Bidder has the financial, technical, and production capability necessary to

perform the contract and meets the criteria outlined in the Qualification requirements

specified in detailed PQ ‐ appendix ‐ 2 To this end, all bids submitted shall include the

following information:

(a) The legal status, place of registration and principal place of business of the

company or firm or partnership, etc.;

(b) Details of experience and past performance of the bidder on equipment offered

and on those of similar nature within the past five years and details of current

contracts in hand and other commitments.

13.1 Documents Establishing Goods’ Eligibility and Conformity to Bidding Documents

Pursuant to tender Clause, the Bidder shall furnish, as part of its bid, documents

establishing the eligibility and conformity to the bidding documents of all goods and

services which the Bidder proposes to supply under the contract.

The documentary evidence of the goods and services eligibility shall consist of a statement

confirmed by a certificate of origin at the time of shipment /delivery.

The documentary evidence of conformity of the goods and services to the bidding

documents may be in the form of literature, drawings and data and shall consist of :

(a) a detailed description of the essential technical and performance

characteristics of the goods;

(b) a list giving full particulars, including available sources and current prices, of spare

parts, special tools, etc., necessary for the proper and continuing functioning of the

goods for a period of one year, following commencement of the use of the goods

by the Purchaser; and

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 -9-

(c) and item‐by‐item commentary on the Purchaser’s Technical Specifications

demonstrating substantial responsiveness of the goods and services to those

specifications or a statement of deviations and exceptions to the provisions of the

Technical Specifications.

For purposes of the commentary to be furnished, the Bidder shall note that

standards for workmanship, material and equipment, and references to brand

names or catalogue numbers designated by the Purchaser in its Technical

Specifications are intended to be descriptive only and not restrictive. The Bidder

may substitute alternative standards, brand names and / or catalogue numbers in its

bid, provided that it demonstrates to the Purchaser’s satisfaction that the

substitutions ensure substantial equivalence to those designated in the Technical

Specifications.

13.2 Clarification of Bids

During evaluation of bids, the Purchaser may, at its discretion, ask the Bidder for

clarification of its bid. The request for clarification and response shall be in writing and

no change in prices or substance of the bid shall be sought, offered or permitted.

14.0 Evaluation

14.1 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the PD, samples etc. and only those Bids that are found to be

responsive would be further evaluated in accordance with the criteria set out in this PD.

14.2 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in tender clauses.

(c) It contains all the information and documents as requested in the PD.

(d) It contains information in formats specified in this PD.

(e) It mentions the validity period as set out in the PD.

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but

for minor deviations, the information can be reviewed and evaluated by AMC

without communication with the Supplier). AMC reserves the right to determine

whether the information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid

that is substantially responsive is one that conforms to the preceding requirements

without material deviation or reservation. A material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or performance of the

project, or ( ii.) which would affect unfairly the competitive position of other

Suppliers presenting substantially responsive Bids.

14.3 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

14.4 In case the Bid is found to be responsive, the Bid would be evaluated in accordance with

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 10 -

the Qualification Criteria, samples etc. as set out in Appendix

14.5 In case the Bid is found to be inadequate, AMC may request the tenderer for more details

to the Bid submitted. As part of the evaluation of the Bid, AMC may also request the

Supplier to submit clarifications.

14.6 The Financial Quotations/ Bid of only those tenderer, who meet the Qualification Criteria,

would be opened.

14.7 The tenderer offering the lowest rate/s for the Rubber Hose as mentioned in tender would

be declared as the Preferred Supplier for the same.

14.8 AMC may either choose to accept the Quotation of the Preferred Supplier or invite him for

14.9 In case there are two or more tenderer quoting the same price, AMC may in such case call

all such tenderer for negotiations and select the Preferred tenderer on the outcome of the

negotiations. The selection in such cases shall be at the sole discretion of, MC, AMC.

14.10 AMC can finalize parallel rate contract & split order to more than one bidder at the same

rate of lowest bidder in that category based on requirement for any / all item/s. Decision

of Municipal Commissioner; AMC in this regards will be final & binding to all.

15.0 Bid Prices

goods it proposes to supply under the Contract as per the E price bid format. However,

Bidders shall quote for the complete requirement of goods and services specified under

each schedule on a single responsibility basis, failing which such bids will not be taken into

account for evaluation and will not be considered for award.

Price quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract

and not subject to variation on any account. A bid submitted with an adjustable price

quotation (except local taxes) will be treated as non‐ responsive and rejected.

15.1 Bid Currencies

Prices shall be quoted in Indian Rupees only in the Price Bid.

15.2 Preliminary Examination

The Purchaser will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether these bids are generally

in order. Bids from Agents, without proper authorization form the manufacturer as per

Where the Bidder has quoted for more than one schedule, if the bid security furnished is

inadequate for all the schedules, the Purchaser shall take the price bid into account only to

the extent the bid is secured. For this purpose, the extent to which the bid is secured shall

be determined by evaluating the requirement of bid security to be furnished for the

schedule included in the bid (offer) in the serial order of the Schedule of Requirements

of the Bidding document.

Arithmetical errors will be rectified on the following basis. If there is a discrepancy between

the unit price and the total price that is obtained by multiplying the unit price and quantity,

the unit price shall prevail and the total price shall be corrected. If there is a discrepancy

between words and figures, the amount in words will prevail. If the supplier does not accept

the correction of errors, its bid will be rejected and its bid security may be forfeited.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 11 -

The Purchaser may waive any minor informality or non‐conformity or irregularity in a bid

which does not constitute a material deviation, provided such a waiver does not prejudice

or affect the relative ranking of any Bidder.

Prior to the detailed evaluation, the Purchaser will determine the substantial

responsiveness of each bid to the bidding documents. For purposes of these Clauses, a

substantially responsive bid is one which conforms to tall the terms and conditions of the

bidding documents without material deviations. Deviations from or objections or

reservations to critical provisions such as those concerning Performance Security. Warranty,

Force Majeure, Limitation of liability, Applicable law, and Taxes & Duties will be deemed to

be material deviation. The Purchaser's determination of a bid's responsiveness is to be

based on the contents of the bid itself without recourse to extrinsic evidence.

If a bid is not substantially responsive, it will be rejected by the Purchaser and may not

subsequently be made responsive by the Bidder by correction of the non‐ conformity.

16.0 In the event of acceptance of the Preferred Supplier with or without negotiations, AMC

shall declare the Preferred Supplier as the Successful Supplier. AMC will notify the

Successful Supplier through a Letter of Award (LoA) that its Bid has been accepted.

17.0 Notwithstanding anything contained in this PD, AMC reserves the right to accept or reject

any quotation, or to annul the bidding process or reject all quotations, at any time

without any liability or any obligation for such rejection or annulment, without assigning

any reasons thereof.

18.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, AMC shall be the sole arbitration and his decision would be final and

binding to both the parties.

19.0 AMC can ask the tenderer to submit their sample at any stage of tender (if required) and

if sample of any tenderer is not found as per technical specifications &/or requirements of

AMC, bid of such tenderer/s will be rejected at any stage. Decision of Municipal

Commissioner, AMC in this regard will be final and binding to all tender.

20.0 This tender is for procurement cum finalizing rate contract (1 Year) of Rubber Hose as per

PD. Rate sanctioned will be fixed for entire One year RC (Rate Contract) period. No price

escalation will be given during RC period. Only change in taxes, duties, govt. levies will be

accepted by AMC & consider for payment. RC period may be extended for further period

of One year by mutual confirmation. Decision of Municipal Commissioner; AMC will be

final & binding to all. Municipal Commissioner can order for further / extra quantity, if

required during entire RC period.

21.0 The price escalation or variation clause will not be accepted. Tenderer has to quote the

total price, net including of all taxes & duties etc. and for evaluation and finalization

purpose, the total price will be taken in to consideration. Transportation, Packing,

Forwarding, Insurance charges are included in the indicated price. However any change in

the GST will be considered at actual for which contractor will have to submit necessary

documentary proofs as required by department.

22.0 Interested and qualified tenderer can take part in tenderer. However tender fee, EMD etc.

will remain same as per tender. However, separate price evaluation will be carried out for

different types of Items (it any) , and based on same, lowest tenderer will be evaluated

separately for each type & category of Item.

23.0 The technical specification for Rubber Hose mentioned in the tender and design (for

general reference & idea) is given in Appendix1, however if required bidders are advice

to personally visit at Central Workshop, AMC & Fire Dept. site for better under standing

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 12 -

of requirement of AMC.

24.0 EXTENSION FOR DELAY. If the supplys delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire OR

d) Civil commotion or strike or lock out of their principal workshop.

e) Lockdowns, medical emergencies declared by the Government etc.

Any other cause, which is beyond the contractor~s control then upon the happening of

any such event causing delay, the contractor shall immediately inform in writing to the

Dy.M.C. (Central Workshop / Fire) but at the same time his best endeavors to make

good the delay. The Dy.M.C. (Central Workshop / Fire) in such event can take the final

decision regarding the late delivery penalty for such cause.

25.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses

for which under the contract, the contractor is liable to the Ahmedabad Municipal

Corporation from any money due or becoming due to the contractor under the contract

or Municipal Commissioner will have the liberty to recover the amount from the

26.0 Payment Terms: As mentioned in tender.

27.0 Only manufacturer of such type of Rubber Hose and / or its authorized dealer /

distributor can take part in the tender for which necessary documentary proof should

be enclosed with tender.

28.0 Tenderer has to submit all the relevant information likes;

‐ Availability of local service point.

‐ Warranty conditions

‐ Detailed client list to whom such type of Rubber Hose have been supplied by them.

‐ Details of Technical experience of tenderer.

29.0 Any company /subsidiary/associate/parent or any of their having same promoter are

not eligible to participate who has been blacklisted / debarred by any of Govt.

Department or any ULB’s (Urban Local Bodies in India) and effect is continue on due date

of this tender. If it comes to the notice of the AMC authority at any point of time, during

the tendering or execution stage of the work that the tenderer has been blacklisted /

debarred by any Govt. organization (as mentioned above) and effect is continue on due

date of this tender, then all the payments due to him shall be forfeited and firm will be

30.0 The bidder should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by him over the last seven years.

This should also include such cases, which are in process/progress. A consistent history

of awards against the bidder may result in failure of the bid. In case the bidder has not

provided such information and has come to the notice of the Authority, the tender will

be rejected at whatsoever stage and in such case all the losses that will arise out of this

issue will be recovered from the tenderer /contractor and he will not have any

defense for the same.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 13 -

31.0 Contacting the Purchaser

No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of

the bid opening to the time the Contract is awarded. If the bidder wishes to bring additional

information to the notice of the purchaser, it should do so in writing.

Any effort by a Bidder to influence the Purchaser in its decisions on bid evaluation, bid

comparison or contract award may result in rejection of the Bidder's bid.

32.0 The contractor shall not assign or sublet his contract or any substantial part thereof to

any other agency without writing permission of Municipal commissioner, AMC.

33.0 All articles supplied shall strictly conform to the specifications laid down in the tender

34.0 Any change in the constitution of the firm etc. shall be notified forth with by the

contractor in writing to the Corporation and such change shall not relieve any former

member of the firm, etc., from any liability under the contract.

35.0 The approved supplier shall be deemed to have carefully examined the total work;

conditions, specifications, size, make and drawings, scope of work etc. of the goods to be

36.0 If the Corporation does not purchase or issue work for any of the tenderitem/s, work or

purchases less than the quantity indicated in the tender form, the tenderer should not be

entitled for any compensation. This tender is for finalizing the procurement cum rate

contract. If demand available for particular design / model then only order will be issued,

to RC holder as per competent authority sanction which will be binding to all.

37.0 Insurance & License etc.

(i) The Supplier is responsible for transit and all other insurances (if/as required) till

the items are delivered at the delivery location.

(ii) Tenderer must make their own arrangements to obtain import license if necessary.

38.0 Warranty/Guarantee clause~

(i) The tenderer would give guarantee that the Equipments would continue to confirm to

the description and quality as specified for a period indicated in the table given below

from the date of delivery of the Equipments to be purchased and that notwithstanding

the fact that the Corporation may have expected and/or approved the said

Equipments, if during the guarantee/warrantee period the said equipment be

discovered not to confirm to the description and qualityaforesaid or have determined

(and the decision of the Municipal commissioner, AMC in that behalf will be final and

conclusive) the corporation will be entitled to reject the Machines/ Equipments or such

portion thereof as may be discovered not to confirm to the said description and

quality, on such rejection the Equipment will be at the seller’s risk and all the provision

relating to rejection of goods, etc. or such portion thereof as is rejection by the

Corporation, otherwise the tenderer shall pay such damage as may arise by reason of

the breach of the condition herein contained. Nothing herein contained shall prejudice

any other right of the in that behalf under this contract or otherwise.

Sr. Name of Machine/Equipment Warranty/Guarantee Period

Supply & Delivery of Rubber Hose for Fire One Year from the Date of

Department of AMC as per tender supply.

specifications and requirements.

The Joint Director (Mechanical) &/or Chief Fire Officer &/or his duly authorized

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 14 -

representative shall at all reasonable time have access to the suppliers premises and shall

have the power at all reasonable time to inspect and examine the materials and

workmanship of the equipment/machineries during manufacturing process or afterwards

as may be decided.

(i) The tenderer shall furnish complete address of premises of his office, go down

and workshop where inspection can be made together with name and address of

the person who is to be contacted for the purpose.

(ii) The firm is liable to execute any minor change/modification suggested at the time

of inspection for which no extra payment shall be paid.

39. Rejection —

Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the tenderer at his own cost within the time.

40. Notwithstanding anything contained in this tender document, Corporation reserves the

right to accept or reject any tender, or to annul the bidding process or reject all tenders, at

any time without any liability or any obligation for such rejection or annulment, without

assigning any reasons thereof

41. If any dispute arises out of the contract with regard to the interpretation, meaning and

breach of the terms of the contract, the matter shall be referred to by the parties to the

Municipal Commissioner, AMC whose decision shall be final.

42. Schedule of equipment and technical specifications:

(a) The bidders shall complete the schedule (s) and technical specifications for the goods

and equipment to be supplied intheir entirety so as to demonstrate their compliance

with the requirements of the bidding documents.

(b) The materials, equipment and services to be supplied under the contract shall be like

that use of such materials equipment and services shall not infringe or violate any

industrial property or intellectual property rights or claims of any third party.

43. Drawings: The bidder will submit drawings showing all dimensions, materials, process etc.

of the proposed Rubber Hose along with the bid. Successful bidder will be required to

submit detailed drawings of all the equipments as per AMC requirement.

44. Specifications and standards:

(a) The supplier shall ensure that the goods and related services comply with the technical

specifications and other provisions of the contract.

(b) The goods and related services supplied under this contact shall conform to the

standards of the technical specifications, when no applicable standard is mentioned,

the standards shall be equivalent or superior to the official standard whose application

is appropriate to the country of origin of the goods and suitable to Indian

(Ahmedabad) weather conditions and usage.

(c) Wherever references are made in the contract to codes and standards in accordance

with which it shall be executed, the edition or the revised version of such codes and

standards shall be those specified in technical Specifications. During contract

execution, any changes in any such codes and standards shall be applied only after

approval by the Corporation and shall be treated in accordance with the conditions of

(d) Tenderer has to submit detailed dimensional drawing &/or photograph of their actual

product for which they have quoted.

(e) Tenderer has to clearly mention the details of raw material & components for the

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 15 -

model they have quoted however all raw material & component must be Virgin &

necessary test repot must be submitted by them as & when asked by department;

from Govt. approved Laboratory / institute as per AMC requirements, for raw material

and finished product as/if required by AMC.

45.0 The supplier shall correct any defects covered by the warranty immediately on being

notified by the Purchaser of the occurrence of such defects.

46.0 An authenticated test certificate in confirmation to the specifications of the tender, for

which testing at site is not possible has to be produced by the tenderer at their cost, as &

when asked by AMC.

47.0 Right to Owner to accept or Reject Tender: The right to accept the tender will rest with the

AMC. The A.M.C, however, does not bind itself to accept the lowest tender, and reserves

to itself the authority to reject any or all the tenders received without assigning any reason

whatsoever. Tenders in which any of the particulars and prescribed information are

missing or are incomplete in any respect and/or the prescribed condition is not fulfilled are

liable to be rejected. In addition to the above, the tender will also be liable to be rejected

i] The tenderer proposes any alterations in the works specified or in the time

allowed for carrying out the work or any condition or correction made in

specifications.

ii] Any of the page or pages of the tender is/are removed or replaced.

iii] All corrections, additions or pasted slips are not initialled by the tenderer.

48.0 Special Conditions

a) The bidder has to make the invoices in the name of AMC.

b) Bidder has to instruct the dealers/ AMC work contractor to render after sale

service for the supplies made, and copy of the same to be enclosed with bid if

service will be provided through dealer network. Even in such circumstances

all liabilities will rest on supplier only.

c) On failure of L1 to show the technical presentation &/or live‐ actual working

performance (if asked by AMC) of the item for technical approval of bid his

tender will be rejected. AMC can ask the Lowest &/or other qualified bidder/s

to submit the Sample unit for checking / verifying the same with tender

specifications and actual requirement‐ working, before finalizing the bid (if /

as required). On failure of L1 for approval of sample / execution of order the

L2 shall be invited for negotiation and further formalities (as above) if

d) The tenderer must quote for complete job. The tenderer that does not include

the complete job as specified in schedule of tender (specification, scope of

work etc.) will be rejected.

e) This is subject to the jurisdiction of the competent court of Ahmedabad only.

In case of any claim, dispute of difference arising in respect of a contract, the

cause action thereof shall be deemed to have arisen in Ahmedabad and all

legal proceedings in respect or any such claim, dispute or difference shall be

instituted in a competent court in jurisdiction of Ahmedabad city only.

Seal and Signature of the Bidder & Date: Joint Director (Mechanical)

Central Workshop.

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 16 -

Ahmedabad Municipal Corporation

Central Workshop

GENERAL CONDITIONS OF CONTRACT

In this contract, the following terms shall be interpreted as indicated:

(a) "The contract" means the agreement entered into between the Purchaser and the

Supplier, as recorded in the contract form signed by the parties, including all the

attachments and appendices thereto and all documents incorporated by reference

(b) "The Contract Price" means the price payable to the Supplier under the Contract for

the full and proper performance of its contractual obligations;

(c) "The Goods" means all the equipment, machinery, and/or other materials which the

Supplier is required to supply to the Purchaser under the Contract;

(d) "Services" means services ancillary to the supply of the Goods, such as transportation

and insurance, and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, m a i n t e n a n c e and other obligations

of the Supplier covered under the Contract;

(e) "GCC" means the General Conditions of Contract contained in this section.

(f) "SCC"" means the special Conditions of Contract.

(g) "The Purchaser" means the organization purchasing the goods, as named in SCC.

(h) "The Supplier" means the individual or firm supplying the Goods and Services under

(i) "The Project Site", where applicable, means the place or places named in SCC.

(j) "Day" means calendar day.

These General Conditions shall apply to the extent that they are not superseded by

provisions in other parts of the Contract.

3. Country of Origin

For purposes of this Clause "origin" means the place where the Goods are mined, grown or

produced, or from which the Services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembling of components, a

commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

The origin of Goods and Services may distinct from the nationality of the Supplier.

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The Goods supplied under this Contract shall conform to the standards mentioned in the

Technical Specification, and, when no applicable standard is mentioned, to the authoritative

standard appropriate to the Goods' country of origin and such standards shall be the latest

issued by the concerned institution.

5. Use of Contract Documents and Information:

Inspection and Audit by the Ahmedabad Municipal Corporation

The Supplier shall not, without the Purchaser's prior written consent, disclose the Contract,

or any provision thereof, or any specification, plan, drawing, pattern, sampleor information

furnished by or on behalf of the Purchaser in connection therewith, to any person other

than a person employed by the Supplier in performance of the Contract. Disclosure to any

such employed person shall be made in confidence and shall extent only so far as may be

necessary for purposes of such performance.

The Supplier shall not, without the Purchaser's prior written consent, make use of any

document or information enumerated in GCC Clause of tender except for purposes of

performing the Contract.

The supplier shall permit the Ahmedabad Municipal Corporation to inspect the Supplier's

accounts and records relating to the performance of the Supplier and to have them

audited by auditors appointed by the Ahmedabad Municipal Corporation, if so required.

6. Patent Rights

The Supplier shall indemnify the Purchaser against all third‐party claims of infringement of

patent, trademark or industrial design rights arising from use of the Goods or any part

thereof in India.

7. Performance Security

Within 15 days of receipt of the notification of contract award, the Supplier shall furnish

performance security in the amount specified in tender.

The proceeds of the performance security shall be payable to the Purchaser as compensation

for any loss resulting from the Supplier's failure to complete its obligations under the

The Performance Security 5% of the order value (security deposit) shall be denominated in

INR only and shall be in one of the following forms:

(a) A Bank Guarantee, issued by any Nationalized Bank / Schedule Bank / Banks as per

AMC circular in the form provided in the bidding documents or another form

acceptable to the Purchaser (list of banks, mention in tender documents.); or

(b) Demand Draft / Pay Order.

The performance security will be discharged by the Purchaser and returned to the Supplier

after the date of completion of the Supplier's performance obligations, including any

warranty obligations, without any interest.

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8. Inspection and Tests

The Purchaser or its representative shall have the right to inspect and/or to test the Goods

to confirm their conformity to the Contract specifications at no extra cost to the Purchaser.

SCC and the Technical Specifications shall specify what inspections and tests the Purchaser

requires and where they are to be conducted. The Purchaser shall notify the Supplier in

writing in a timely manner (stage inspections) of the identity of any representatives retained

for these purposes. The Officers shall be offered final Inspection or / with acceptance tests.

The inspections and tests may be conducted on the premises of the Supplier or its

subcontractors(s), at point of delivery. If conducted on the premises of the Supplier or its

subcontractor(s), all reasonable facilities and assistance, including access to drawings and

production data ‐ shall be furnished to the inspectors at no charge to the Purchaser. If the

goods are imported then the testing shall be done at supplier’s works or at the Fire service

HQ before being accepted.

Should any inspected or tested Goods fail to conform to the specifications, the Purchaser

may reject the goods and the Supplier shall either replace the rejected Goods or make

alterations necessary to meet specification requirements free of cost to the Purchaser.

The Purchaser's right to inspect, test and, where necessary, reject the Goods after the

Goods' arrival at Project Site shall in no way be limited or waived by reason of the Goods

having previously been inspected, tested and passed by the Purchaser or its representative

prior to the Goods shipment.

Nothing in GCC Clause , shall in any way release the Supplier from any warranty or other

obligation under this Contract.

The Supplier shall provide such packing of the Goods as is required to prevent their

damageor deterioration during transit to their final destination as indicated in the Contract.

The packing shall be sufficient to withstand, without limitation, rough handling during transit

and exposure to extreme temperatures, salt precipitation during transit and open storage.

Packing case size and weights shall take into consideration, where appropriate, the

remoteness of the Goods' final destination and the absence of heavy handling facilities at all

points in transit.

The packing, marking and documentation within and outside the packages shall comply

strictly with such special requirements as shall be provided for in the Contract including

additional requirements, if any, specified in SCC and in any subsequent instructions

ordered by the Purchaser.

10. Delivery and Documents

Delivery of the Goods shall be made by the Supplier in accordance with the terms specified

by the Purchaser in the Notification of Award. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

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The Goods supplied under the Contract shall be fully insured in Indian Rupees against loss or

damage incidental to manufacture or acquisition, transportation, storage and delivery in the

manner specified in tender.

12. Transportation

Where the Supplier is required under the Contract to transport the Goods to a specified

place of destination within India defined as Project site, transport to such place of

destination in India including insurance, as shall be specified in the Contract, shall be

arranged by the Supplier, and the related cost shall be included in the Contract Price.

13. Incidental Services

The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in tender;

(a) performance or supervision of the on‐site assembly and /or start‐up of the supplied

(b) furnishing of tools required for assembly and/or maintenance of the supplied Goods;

(c) furnishing of detailed maintenance manual for each appropriate unit of supplied

(d) performance or supervision or maintenance and/or repair of the supplied Goods,

for a period of time agreed by the parties, including maintenance contract period (if

any finalised) provided that this service shall not relieve the Supplier of any

warranty obligations under this Contract; and

(e) Training of the Purchaser's personnel, at the Supplier's plant and/or on‐site, in

assembly, start‐up, operation, maintenance and/or repair of the supplied Goods.

Prices charged by the Supplier for incidental services, must included in the Contract Price for

14. Spare Parts

As specified in the tender, the Supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or

distributed by the Supplier;

(a) such spare parts as the Purchaser may elect to purchase from the Supplier, providing

that this election shall not relieve the Supplier of any warranty obligations under the

(b) In the event of termination of production of the spare parts:

(i) advance notification to the Purchaser of the pending termination, in sufficient

time to permit the Purchaser to procure needed requirements; and

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(ii) Following such termination, furnishing at no cost to the Purchaser, the blueprints

drawings and specifications of the spare parts, if requested.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the

most recent or current models and those they incorporate all recent improvements in

design and materials unless provided otherwise in the Contract. The Supplier further

warrants that all Goods supplied under this Contract shall have no defect arising from

design, materials or workmanship (except when the design and/or material is required by

the Purchaser's Specifications) of from any act or omission of the Supplier, that may

develop under normal use of the supplied Goods in the conditions prevailing in the country

of final destination.

This warranty shall remain valid for 12 months after the Goods or any portion thereof as

the case may be, have been delivered to and accepted at the final destination indicated in

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this

Upon receipt of such notice, the Supplier shall, within the period specified in tender and with

all reasonable speed, repair or replace the defective Goods or parts thereof, without cost

to the Purchaser other than, where applicable, the cost of inland deliveryof the repaired or

replaced Goods or parts from ex‐works or ex‐factory or ex‐ showroom to the final

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified

in tender, the Purchaser may proceed to take such remedial action as may be

necessary, at the Supplier's risk and expense and without prejudice to any other rights which

the Purchaser may have against the Supplier under the Contract.

The manufacturer / supplier shall provide a Warranty performance security deposit for

fulfillment of Warranty Obligations.

The method and conditions of payment to be made to the Supplier under this Contract shall

be specified in the tender.

The Supplier's request(s) for payment shall be made to the Purchaser in writing,

accompanied by an invoice describing, as appropriate, the Goods delivered and the Services

performed, and by documents, submitted pursuant to tender, and upon fulfillment of other

obligations stipulated in the contract.

For supply of Rubber Hose ; preferably after satisfactory Delivery at our central workshop /

Fire department; AMC, preferably within 30 days. Tenderer has to submit necessary

documents as required by department.

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Prices charged by the Supplier for Goods delivered and Services performed under the

Contract shall not vary from the prices quoted by the Supplier in its bid.

The Supplier shall not assign to any third party in whole or in part, its obligations to

perform under theContract, except with the Purchaser's prior written consent.

19. Subcontracts

The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this

Contract if not already specified in the bid. Such notification, in his original bid or later,

shall not relieve the Supplier from any liability or obligation under the Contract.

20. Delays in the Supplier's Performance

Delivery of the Goods and performance of the Services shall be made by the Supplier in

accordance with the time schedule specified by the Purchaser in the Schedule of

If at any time during performance of the Contract, the Supplier should encounter conditions

impeding timely delivery of the goods and performance of Services, the Supplier shall

promptly notify the Purchaser (DYMC ‐ Workshop) in writing of the fact of the delay, its

likely duration and its cause(s). As soon as practicable after receipt of the Supplier's notice,

the Purchaser shall evaluate the situation and may, at its discretion, extend the Supplier's

time for performance with or without liquidated damages, in which case the extension shall

be ratified by the parties by amendment of the Contract.

Except as provided under tender clause a delay by the Supplier in the performance of its

delivery obligations shall render the Supplier liable to the imposition of liquidated damages

pursuant to tender clause, unless an extension of time is agreed upon pursuant to tender

Clause without the application of liquidated damages.

21. Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be

hold liable and AMC can take actions to forfeit of his performance security, imposition of

liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period (as

informed by AMC based on requirement), AMC shall deduct from the contract price as

liquidated damages (Late delivery penalty) will be calculated on the basis of delayed days

for delayed quantum (delayed work amount) of work and rate of calculation will be 2% per

month of delivery price will be recovered from the supplier without any reference to the

supplier. The amount of Liquidated damages will be however subject to the maximum of

10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period

may be cause for termination of contract and forfeiture of all security for performance.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 22 -

22. Termination for Default

The Purchaser may, without prejudice to any other remedy for breach of contract, by written

notice of default sent to the Supplier, terminate the Contract in whole or part:

(a) if the Supplier fails to deliver any or all of the Goods within the period(s) specified in

the Contract, or within any extension thereof granted by the Purchaser pursuant to

tender Clauses; or

(b) if the Supplier fails to perform any other obligation(s) under the Contract.

(c) If the Supplier, in the judgement of the Purchaser has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this Clause:

"Corrupt practice" means the offering, giving, receiving or soliciting of any thing of value to

influence the action of a public official in the procurement process or in contract execution.

"fraudulent practice" means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the Borrower, and includes

collusive practice among Bidders (prior to or after bid submission) designed to establish bid

prices at artificial non‐competitive levels and to deprive the Borrower of the benefits of free

and open competition.

In the event the Purchaser terminates the Contract in whole or in part, pursuant to tender

Clause, the Purchaser may procure, upon such terms and in such manner as it deems

appropriate, Goods or Services similar to those undelivered, and the Supplier shall be liable

to the Purchaser for any excess costs for such similar Goods or Services. However, the

Supplier shall continue the performance of the Contract to the extent not terminated.

23. Force Majeure

Notwithstanding the provisions of tender Clauses, the Supplier shall not be liable for

forfeiture of its performance security, liquidated damages or termination for default, if and

to the extent that, its delay in performance or other failure to perform its obligations

under the Contract is the result of an event of Force Majeure.

For purposes of this Clause, "Force Majeure" means an event beyond the control of the

Supplier and not involving the Supplier's fault or negligence and not foreseeable. Such events

may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing

of such conditions and the cause thereof. Unless otherwise directed by the Purchaser in

writing, the Supplier shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

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24. Termination for Insolvency

The Purchaser may at any time terminate the Contract by giving written notice to the Supplier

becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the Supplier, provided that such termination will not prejudice or affect

any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

25. Settlement of Disputes

The Purchaser and the supplier shall make every effort to resolve amicably by direct informal

negotiation any disagreement or dispute arising between them under or in connection with

If, after thirty (30) days, the parties have failed to resolve their dispute or difference by

such mutual consultation, then either the Purchase or the Supplier may give notice to the

other party of its intention to raise issue, as hereinafter provided, as to the matter in

dispute, and no arbitration in respect of this matter may be commenced unless such

notice is given. However any dispute or difference in respect of which a notice of intention

to commence The Municipal Commissioner, AMC has been given in accordance with this

Clause shallbe finally settled by arbitration. Arbitration may be commenced prior to or after

delivery of the Goods under the Contract. Decision of the MC, AMC will be final & binding to

26. Limitation of Liability

Except in cases of criminal negligence or willful misconduct, and in the case of infringement

pursuant to tender Clause

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise,

for any indirect or consequential loss or damage, loss of use, loss of production, or loss of

profits, or interest costs, provided that this exclusion shall not apply to any obligation of

the supplier to pay liquidated damages to the Purchaser; and any other penalties etc. as

per the tender terms.

(b) the aggregate liability of the Supplier to the purchaser, whether under the contract, in

tort, or otherwise, shall not exceed the total contract price, provided that this limitation

shall not apply to the cost repairing or replacing defective equipment.

27. Governing Language

The contract shall be written in English language. Subject to tender Clause, English

language version of the Contract shall govern its interpretation. All correspondence and

other documents pertaining to the Contract which are exchanged by the parties shall be

written in the same language.

28. Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of India.

Any notice given by one party to the other pursuant to this Contract shall be sent to other

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 24 -

party in writing or by letter, email and confirmed in writing to the other Party’s address

specified in tender documents.

A notice shall be effective when delivered or on the notice’s effective date, whichever is

30 Taxes and Duties

Suppliers shall be entirely responsible for all taxes, duties, license fees, road permits,

Customs duties , Transportation and Insurance etc.(Including all Charges), incurred until

delivery of the contracted Goods to the Purchaser. However any change in the GST, tax etc

will be considered at actual for which contractor will have to submit necessary

documentary proofs as required by department.

Seal and Signature of the Bidder & Date: Joint Director (Mechanical)

Central Workshop.

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 25 -

Ahmedabad Municipal Corporation

Supply & Delivery of Rubber Hose for Fire Department of AMC

as per tender specifications and requirements.

The number of Supply & Delivery of Rubber Hose for Fire Department of AMC as per tender

specifications and requirements of AMC is 800 Nos. of 30 mtr length. However, actual number

of procurement will be at the sole discretion of AMC. Municipal Commissioner can order for

further / extra quantity, if required during entire RC period.

Tender Validity period

The Validity period is 120 days.

Rate Contract Validity:

Rates approved under this tender will be valid for 1 (One) year period. No price escalation will be

given during entire RC period, including extended period if any.

Procurement period (i.e. Delivery Period)

The total procurement period is 90 (or as per delivery schedule mentioned in supply order) days.

Other wise late delivery will be considered for such delay period.

Delivery Schedule

However, as per requirement, AMC will give delivery schedule (if delivery required in staggered

manner/delay as mentioned above) to the successful bidder/s. The price quoted as per Appendix

will be valid for the entire One year Rate Contract period, which will be binding to the supplier.

Delivery location: At Location of AMC; Ahmedabad, Gujarat at site specified by AMC in order.

Logo ‐ Printing :‐

Successful tenderer/s has to print logo & messages as per AMC requirement on each item

separately. Good quality printing shall be carried out by tenderer, Sample shall be first shown to

AMC & after approval agency has to print.

For Supply part:

(1) For supply of Rubber Hose ; preferably after satisfactory Delivery at our central workshop /

Fire department; AMC, preferably within 30 days. Tenderer has to submit necessary

documents as required by department.

The Security Deposit for supply part will be paid back only after the completion of supply

warranty period without any interest.

PERFORMANCE SECUTRITY GUARANTEE

For Supply of Items:

As a contract performance security, the contractor shall furnish performance guarantee for supply

part in the form of Bank Guarantee (as per AMC rules) or by Demand draft/ pay order / Bank

Guarantee within 15 days from the date of order for the amount at least 5 % of the ordered

amount from any Nationalized Bank/Schedule bank/Banks mentioned in AMC circular and made

payable to the "Municipal Commissioner, Ahmedabad Municipal Corporation" payable at

Ahmedabad. If any delay, necessary action will be taken by AMC and will be binding to successful

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 26 -

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period, when the contract ceases to be under any

Items supplied by contractor must have warranty of 12 months from the date of delivery against

any manufacturing defects etc.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

When any terms and conditions of the contract are breached

(i) When tenderer fails to make complete supply, installation, commissioning and testing of the

Items work satisfactorily as per scope of work and conditions.

The decision of the Municipal Commissioner, AMC in this regard shall be final.

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that, its

delay in performance or other failure to perform its obligations under the Contract is the result of

an event of Force Majeure.

For purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier

and not involving the Supplier's fault or negligence and not foreseeable. Such events may include,

but are not limited to, acts of the Purchaser either in its sovereign or contractual capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of

such conditions and the cause thereof. Unless otherwise directed by the Purchaser in writing, the

Supplier shall continue to perform its obligations under the Contract as far as is reasonably

practical, and shall seek all reasonable alternative means for performance not prevented by the

Force Majeure event.

Transit Insurance

The Supplier is responsible for transit and all other insurances (as/if required) till the items are

delivered at the location mentioned in the Procurement Order/ informed to bidder.

Taxes and duties

Shall be included in the indicated price. Tenderer has to quote the total price, net including of GST

& all taxes & duties etc., and for evaluation and finalization purpose, the total price will be taken

in to consideration (Based on actual GST applicable on such item by Govt. Dept.). Transportation,

Packing, Forwarding, Insurance charges shall be included in the indicated price. Tenderer has to

properly examine GST rate schedule before filling the tender; AMC will not be responsible later on

& will not give any change unless otherwise it is changed by Govt. authority.

However any change in the GST, tax etc will be considered at actual for which contractor will

have to submit necessary documentary proofs as required by department.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/ successful bidder

is bound to pay any amount of GST prescribed by the Govt. Of India as per the terms of contract

agreed upon during the course of execution of this contract.

During the course of execution of contract, if there is any change in rate of GST (Goods and Service

tax) by the government, the same shall be reimbursed/recovered separately by AMC, subject to the

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 27 -

submission of original receipt /proof for the amount actually remitted by the successful Tenderer/

Contractor to the competent authority along with the certificate from Chartered Accountant of

contractor/successful bidder certifying that the amount of GST paid to the government and the

same shall be intimated/ submitted/ claimed within 30 (thirty) days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the successful

bidder/contractor, failing which, AMC may recover the amount due, from any payable dues with

AMC and decision of Municipal Commissioner shall be final and binding on the

contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of contract and

forfeiture of Security deposit/performance guarantee amount.

2% TDS will be also be deducted as GST TDS.

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any change in the

existing taxes/ duties/levies/cess or any other incidentals etc (Including GST) and imposed during

the course of the contract, the same shall be considered at actuals for payment purpose. Necessary

documents shall be submitted by tenderer as required by AMC.

Warranty Period

Supplier shall warrant that the supply shall be warranted against faulty materials and

workmanship for items supplied for a period of 12 months from the date of supply.

The bidder/s will make arrangement with cost for inspection of the Fire items by Third Party along

with AMC (if required ), before delivery , at factory site. Inspection of the Fire items will also be

carried out at Ahmedabad at site specified by AMC. If any discrepancy is found in the material

supplied and technical specifications approved, the same shall be rejected and bidder will have to

collect rejected material / item within seven days. No claim for the rejected material shall be

entertained. Necessary test certificate/s from approved test Laboratory shall be submitted by

successful bidder/s as & when asked by AMC.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be hold

liable and AMC can take actions to forfeit of his performance security, imposition of liquidated

damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period (as informed by

AMC based on requirement), AMC shall deduct from the contract price as liquidated damages

(Late delivery penalty) will be calculated on the basis of delayed days for delayed quantum

(delayed work amount) of work and rate of calculation will be 2% per month of delivery price will

be recovered from the supplier without any reference to the supplier. The amount of Liquidated

damages will be however subject to the maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period may be

cause for termination of contract and forfeiture of all security for performance.

Seal and Signature of the Bidder & Date: Joint Director (Mechanical)

Central Workshop.

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 28 -

Ahmedabad Municipal Corporation

Appendix‐ 1 ( continue)

TECHNICAL SPECIFICATION

FIRE FIGHTING DELIVERY HOSE WITH COUPLINGS

Delivery Hose are required for Fire fighting & rescue related various activities. It shall be coupled

with heavy duty Fire Fighting & Rescue Items & equipments. It shall be of good quality to

withstand severe working conditions.

General Requirements:

 It shall be light in weight

 It shall be flexible enough to avoid getting brittle & developing cracks.

 It shall be free from kinking, bulging or bursting even during severe working condition.

 It shall have good resistance to high pressure.

Following are minimum requirements for Hose :

1. The non‐percolating firefighting hose must be conforming to IS: 636 (latest

amendments) Type‐3 and marked with IS 636. Copy of BIS approval to be sent along

with the offer & supply.

2. It must be designed for resistance from:

a. Impact and abrasion damage,

c. Weathering by ozone, oils and chemical

a. Diameter: 63 MM

b. Length: 30 meters

4. The hose shall have UL/FM approved, copy of approval to be sent along with the offer &

5. The hoses must be provided with instantaneous type SS couplings of 63 MM size, pair of

male and female parts, heavy quality and bearing IS 903 marks with cooper wire (about

16 gauge) double binded /winded to above hose.

6. Lug: Pull Type

7. Color of Hose: Red

8. Warranty :‐ Shall be minimum 12 months from the date of supply for manufacturing

Only manufacture and / or its authorized Dealer/ Distributor/ Agent can take part in the

tender. If tender is quoted by authorized Dealer/ Distributor/ Agent then he/they

has/have to submit the proof of authorization along with authority letter in the tender.

Otherwise tender will be rejected.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 29 -

OTHER INSTRUCTIONS:

The manufacturer whose hose is quoted must be in the field of manufacturing of Fire &

Emergency Hoses & items at least since last 3 years.

The Manufacturer should provide complete technical details Hoses / Couplings & details

of Certifications / Approvals must be attached with technical bid.

Bidders should mention make & model of all offered equipment, and enclose detailed

technical Specifications / literature / broachers (in English) which shall be annexed with

proper references. Bids submitted without supporting documentation will be rejected

Compliance to technical specifications is the essence of the contract. A clause by clause

compliance shall be provided. Any deviation to the tender requirements shall be treated

as technically non‐ compliant & the offer shall not be considered any further.

The tenderer shall offer the good quality hoses which shall be suitable and standard for

fitting with the Fire Fighting & rescue equipments.

The successful tenderer shall make arrangement for testing/ demonstration of the hose

both at the works of manufacturer (if required) and at the Municipal site (as / if may be

required). The tenderer shall issue a test certificate for the performance of the item if

asked by engineer incharge of AMC.

Tenderer’s Sign Joint director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 30 -

Pre Qualification Criteria

Following are the minimum requirements for tenderer to qualify in the bid.

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration.

(I.e. GST/IT etc.)

B. Only manufacturer of such type of Rubber Hose and / or its authorized dealer /

distributor can take part in the tender for which necessary documentary proof should

be enclosed with tender.

C. The tenderer shall furnish the list of Municipal corporations / ULBs / Institutions with

Address & Tel. no. To whom such type of Rubber Hose have been supplied during the

preceding seven years and the numbers of such Items supplied & its order copies.

D. The tenderer shall furnish at least 2 Nos. certificates of satisfactory performance of such

Rubber Hose supplied together with copies of purchase orders received from those

E. Certificate from Chartered Accountant about turn over of past three financial years’ shall

F. The Supplier should meet the financial criteria as set out below:

a. The Tenderer/s should have minimum Average Annual turnover of last three financial years

2022‐2023, 2023‐2024 & 2024‐2025, shall be atleast 30% of the work estimated cost of the

tender which is Rs. 125 Lakh i.e. It must be atleast (Rounded off) Rs. 38 Lakh (Thirty Eight

b. The Tenderer should have a Bank solvency certificate from a Nationalized Bank / Scheduled

Bank / banks as per AMC circular of an amount not less than 20 % of the estimated cost of

the tender which is Rs. 125 Lakh i.e. it must be atleast (Rounded off) Rs. 25.00 Lakh.

(Twenty Five Lakhs Only) Bank Solvency shall not be older than one year period.

c. Sealed tenders, for the above work are invited from the bidders. The bidders shall be a

single entity only, bidding for the Project. The Bidder should have supplied such type of

Rubber Hose (either of same capacity & / or higher / lower) in last seven years ending 31‐

03‐2026 as under;

a) Three similar works which should not be less than 40% of work amount (i.e. not less than

Rs. 50 Lakh) of the estimated work of this tender

b) Two similar works which should not be less than 50% of work amount (i.e. not less than Rs.

62.50 Lakh) of the estimated work of this tender

c) One similar work which should not be less than 80% of work amount (i.e. not less than Rs.

100 Lakh) of the estimated work of this tender

Similar work means supply of such /other type of Rubber Hose on Item (either of same size &

/ or higher / lower size) for fire services.

All necessary documentary evidence shall be submitted along with the tender.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 31 -

Description Name of Client Numbers Year of supply Proof of Experience

‐ Copy of Purchase

‐ Satisfactory work

certificates of the

I Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject to

be disqualified if Applicant or any of its constituent partners have: ‐ Made misleading or

false representation in the forms, statements, and attachments submitted; or ‐ Been

debarred or terminated or blacklisted (and effect is continue on due date of this tender)

by Central Govt. organization / State Govt. organization / AMC / Any Municipal

Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are the

disqualification in case of failure to disclose information by partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation / AMC or

any other Agency of Government of India or any of the State Government and effect is

continue on due date of this tender.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into conviction.

(iv) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into conviction.

However; merits of such actions will be reviewed by Municipal Commissioner; AMC (If

need be) and can take decision accordingly after review, which will be final & binding to

Note: The experience as sub contractor shall not be considered

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop

Ahmedabad Municipal Corporation

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 32 -

Details of Tenderer

1. (a) Name of Tenderer

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Tenderer’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for

AMC with the Tenderer:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorised Signatory of the Tenderer

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

5. Details of the Rubber Hose to be supplied as per Clause 1.0, Appendix

 Specification

 Pictures‐ Drawing etc.

 Brief description

 Delivery Schedule

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 33 -

Financial Quotation for the Supply & Delivery of Rubber Hose for Fire Department of AMC

as per tender specifications and requirements.

Compulsory Online

The Municipal Commissioner

Ahmedabad Municipal Corporation.

Mahanagar Seva Sadan.

Ahmedabad~380001

Sub: Financial Quote for Supply of Supply & Delivery of Rubber Hose for Fire Department

of AMC as per tender specifications and requirements.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Procurement Document, submit our financial quote for the supply of following equipment for

your evaluation. The price quoted includes packing, forwarding charges, insurance, GST, all

taxes and duties etc. Delivery will be made at Ahmedabad, Gujarat at site specified by AMC

and will be as per schedule specified in Appendix 1 of the Procurement Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in

our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Procurement Document.

A) Supply & Delivery of Rubber Hose for Fire Department of AMC as per tender

specifications and requirements.

Sr Details QTY in Financial Total Rs.

No. Nos. Quote PER

1 Supply & Delivery of Rubber Hose of 30 mtr

length each for Fire Department of AMC as per

tender specifications and requirements.

c Transportation

Tenderer who quotes lowest Total Price will be treated as lowest bidder.

Please provide information on applicable flelds.

The price quoted above is net including all taxes and duties. Packing, Forwarding, Insurance

charges are included in the indicated price. The prices are fixed and firm and are inclusive of all

applicable taxes and duties as may be statutorily applicable.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorised Signatory of the Supplier (Name, Title

and Address of the Authorised Signatory)

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 34 -

I / We agree that all the clause, information mentioned in this tender document are correct as per

my knowledge and I / We have read and understood all the terms and conditions mentioned in

document carefully . I / We abide to agree and follow to the terms and conditions stated in the

I/We agree that we have no objection if inquiries are made about our works, its related areas and

any other inquiry regarding all details, projects and works listed by us in the pre‐qualification

document at any state.

Date:‐ Name of Tenderer:‐

Place:‐ Sign / Stamp

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 35 -

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships public

/ Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 36 -

Financial statements :

Attach self attested copy

‐ Bidder shall furnish Turnover certificate for financial year 2022‐2023, 2023‐24 and 2024‐

2025. Separate CA certificate shall be submitted.

- Bank Solvency Certificate.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 37 -

History of litigation & Black listing ‐ debarring :

Applicant should provide information on any history of litigation or arbitration & Black listing ‐

debarring resulting from contracts with Any Municipal corporation, ULBs, Central Govt, State

Govt, Govt Authority etc..

Year Award for / or Name of Client, cause of Disputed amount Validity Period

Against applicant Litigation and matter of in Rupees

dispute & Black listing ‐

Note: If the information to be furnished in this schedule is not given and come to the knowledge of

AMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Signature in the seal of the Company

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 38 -

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney holders

1 I/We agree that the decision of the Amdavad Municipal Corporation in pre‐

qualification/selection of applicants/contractor, Phasing of work and in any other project

related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of knowledge.

3 I/We agree that I/we have no objection if inquiries are made about our works, its related

areas and any other inquiry regarding all details, projects and works listed by us in the

pre‐qualification document at any state.

Signature with seal of the company

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 39 -

DECLARATION OF THE CONTRACTOR :

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based my

/ our rates for this tender. The specifications and leads on this work have been carefully studied

and understood before submitting this tender. I / We undertake to use only the best materials

approved by the Engineer in charge or his duly authorized representative during execution of the

work and to abide by the decision of AMC.

Seal and Signature of the Bidder & Date:

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 40 -

ON THE MANUFACTURER’S / DEALERʹS / DISTRIBUTORʹS LETTER

HEAD AUTHORIZATION FOR (MENTION ITEM NAME)

The Municipal Commissioner

Ahmedabad Municipal Corporation

Ref: Tender No: (PLEASE INSERT BID REFERENCE)

We, (NAME OF THE OEM), who are the manufacturers / dealers / distributors of (NAME OF ITEM),

having our office at (REGISTERED OFFICE / FACTORY ADDRESS) do hereby authorize (NAME OF

THE BIDDER) to submit a bid, against above mentioned tender. The purpose of which is to provide

the following equipment / parts (NAME OF ITEM) and to subsequently negotiate & sign the contract.

We hereby extend our full warranty for the above specified equipment offered by us, supporting the

supply, installation & operational acceptance of the said equipment by (NAME OF THE BIDDER)

against these bidding documents & duly authorize the said bidder to act on our behalf in fulfilling

these guarantee & warranty obligations.

No other company other than (NAME OF THE BIDDER) unless authorized by a separate letter

directly addressed to you mentioning the tender details, are authorized to bid, & conclude the contract

for the above goods manufactured by us, against this specific tender.

We also hereby declare that during the contract (including warranty / defects liability), we will make

our technical & engineering help available to (NAME OF THE BIDDER) to assist them on a reasonable

cost & best effort basis, in performance of all their obligations to the purchaser under the contract.

For, (NAME OF THE MANUFACTURER / DEALER / DISTRIBUTOR)

NAME OF THE PERSON SIGNING THE LETTER

DESIGNATION / AUTHORITY

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 41 -

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms :

DECLARATION OF THE CONTRACTOR :

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action against

2.0 The undersigned also hereby certifies that neither our firm M/s _______________________

_____________________ nor any of its constituent partners, directors etc have abandoned

any work in India nor any contract awarded to us for such works has been rescinded. Our

firm is also not black listed by any Central govt. organization / State Govt. organization /

ULB / Any Municipal Corporation / AMC or any other Agency of Government of India or

any of the State Government.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the AMC to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information submitted

in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as

authorization to any individual or Authorized representative of any institution referred to

in the supporting information, to provide such information deemed necessary and

requested by you to verify statements and information provided in the Tender or with

regard to the resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based my

/ our rates for this tender. The specifications and leads on this work have been carefully studied

and understood before submitting this tender. I / We undertake to use only the best materials

approved by the Engineer incharge or his duly authorized representative during execution of the

work and to abide by the decision of AMC.

Signed by the Authorized signatory of the firm

Title of the office

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 42 -

Name of the firm

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of

amount as per latest rules and duly notarized.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 43 -

Format for Bank Guarantee for Bid Security (EMD)

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

“Authority”, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

…………………… (a company registered under the Companies Act, 1956) and having its

registered office at……………………… (hereinafter referred to as the “Bidder” which

expression shall unless it be repugnant to the subject or context thereof include its/their

executors, administrators, successors and assigns), for the ***** Project on basis

(hereinafter referred to as “the Project”) pursuant to the Document dated ……………

issued in respect of the Project and other related documents including without limitation

the draft concession agreement (hereinafter collectively referred to as “Bidding

Documents”), we (Name of the Bank) having our registered office at………………………

and one of its branches at …………………….. (hereinafter referred to as the “Bank”), at the

request of the Bidder, do hereby in terms of Clause of the Tender Document, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and

compliance of the terms and conditions of the Bidding Documents (including the entire

tender Document) by the said Bidder and unconditionally and irrevocably undertake to

pay forthwith to the Authority an amount of Rs. ***** (Rupees ***** only) (hereinafter

referred to as the “Guarantee”) as our primary obligation without any demur, reservation,

recourse, contest or protest and without reference to the Bidder if the Bidder shall fail to

fulfil or comply with all or any of the terms and conditions contained in the said Bidding

2. Any such written demand made by the Authority stating that the Bidder is in default of

the due and faithful fulfilment and compliance with the terms and conditions contained in

the Bidding Documents shall be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Guarantee without any demur, reservation, recourse, contest or protest and

without any reference to the Bidder or any other person and irrespective of whether the

claim of the Authority is disputed by the Bidder or not, merely on the first demand from

the Authority stating that the amount claimed is due to the Authority by reason of failure

of the Bidder to fulfil and comply with the terms and conditions contained in the Bidding

. . . . . . . . . . Documents including failure of the said Bidder to keep its Bid open during

the Bid validity period as set forth in the said Bidding Documents for any reason

whatsoever. Any such demand made on the Bank shall be conclusive as regards amount

due and payable by the Bank under this Guarantee. However, our liability under this

Guarantee shall be restricted to an amount not exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of 60 (sixty)

days or for such extended period as may be mutually agreed between the Authority and

the Bidder, and agreed to by the Bank, and shall continue to be enforceable till all amounts

under this Guarantee have been paid.

Tender No. 104 - Rubber Hose _ Fire Dept. 25-26 - 44 -

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with the

terms and conditions contained in the Bidding Documents including, inter alia, the failure

of the Bidder to keep its Bid open during the Bid validity period set forth in the said

Bidding Documents, and the decision of the Authority that the Bidder is in default as

aforesaid shall be final and binding on us, notwithstanding any differences between the

Authority and the Bidder or any dispute pending before any Court, Tribunal, Arbitrator

or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up of the

Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank

with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat the

Bank as the principal debtor. The Authority shall have the fullest liberty without affecting

in any way the liability of the Bank under this Guarantee from time to time to vary any of

the terms and conditions contained in the said Bidding Documents or to extend time for

submission of the Bids or the Bid validity period or the period for conveying acceptance of

Letter of Award by the Bidder or the period for fulfilment and compliance with all or any

of the terms and conditions contained in the said Bidding Documents by the said Bidder

or to postpone for any time and from time to time any of the powers exercisable by it

against the said Bidder and either to enforce or forbear from enforcing any of the terms

and conditions contained in the said Bidding Documents or the securities available to the

Authority, and the Bank shall not be released from its liability under these presents by any

exercise by the Authority of the liberty with reference to the matters aforesaid or by reason

of time being given to the said Bidder or any other forbearance, act or omission on the part

of the Authority or any indulgence by the Authority to the said Bidder or by any change in

the constitution of the Authority or its absorption, merger or amalgamation with any other

. . . . . . . . . . in the State of Gujarat person or any other matter or thing whatsoever which

under the law relating to sureties would but for this provision have the effect of releasing

the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank at

the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch which shall

be deemed to have been duly authorised to receive the said notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except

with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the obligations

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contemplated herein, the undersigned is duly authorised and has full power to execute

this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to

Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said amount or any part

thereof only if the Authority serves a written claim on the Bank in accordance with

paragraph 9 hereof, on or before [*** (indicate date falling 180 days after the Bid Due

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)

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