Erection & Maintenance of HT/LT Line T/C work for Jurisdiction of Gandevi S/Dn under Navsari Rural Division for various scheme.

Tenderer therefore, must specifically disclosed this fact in his technical bid, Non-

disclosure of such facts would immediately disqualify the tenderer for further dealing

with the tendering Company”

Signature of Contractor & seal

The contractor will have to give the following undertaking on Rs.300/- notarized stamp

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and

provision of the Tender and contract of works as applicable and in default thereof to

forfeit and pay to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if

contractor fail to deposit the full amount of specified security deposit, within specified

3. The contractor shall co-operate with the Company in recording measurement etc.

as expeditiously as possible. He shall fulfill all the requirements which are necessary

to finalize his outstanding bills within one month from the date of completion of work,

failing which the Company shall finalize the account on the basis of its records and pay

him such amount. The amount of security deposit if any remaining payable to him after

deducting there from the amount due by him to the Company’s for shortages of

materials, rectification, incomplete work, etc and the Company shall not entertain

any further claim from him thereafter.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that

the rate quoted by the contractor for that item is abnormally high when compared

to the estimated rate.

5. In case of any dispute, EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further

appeal will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while

working on the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons

working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor.

However the work is to be done as per standards and under supervision of DGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any

reason be assigned for the rejection it is also not binding on the company to disclose any

analysis reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Signature of Contractor & seal

Important instructions for submitting the Tender.

The contractors / firms who have executed works of similar nature and magnitude

successfully and who are registered under appropriate class.

Pre-Qualification criteria for selection in Technical Bid (To be submitted with

Technical bid.)

(i) Solvency certificate issued from any Nationalized Bank issued in last year

amounting to 25 % equivalent of estimated cost (as per DGVCL Rules).

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF

Challan paid copy is required.

(iii) Vender Registration certificate in appropriate class as contractor in DGVCL.

Bid of the bidder without vender registration, will not be consider for further

(iv) Last three financial year income tax return copy.

(v) All types of work for numbering of pole, loading unloading of fail, burnt

transformer, meter and meter box replacement, muffing of poles, earthing

of pole/TC, strip earthing and maintenance of HT / LT and TC & underground

work related to HT, LT, TC line field work is to be considered in HT/LT TC

erection work experience and the experience certificate should be issued by

order issuing authority.

(vi) Work experience of last five years or as per contractor vender policy as

shown as table below should be submitted as per Annexure-A with

Experience certificate and satisfactory work completion certificate for

erection of HT-LT line & T/C work by authorized officer of Distribution

Company. Copy of the annual work orders with amount of erection of HT/LT

line & T/C of any Distribution Company is also required for supporting

Signature of Contractor & seal

 Technical Criteria for awarding the contract to qualified bidder are as

a) The mandatory criteria of experience and work executed for

respective category shall have to be fulfilled as under.

Minimum DISCOM Erection

Sr. Type of work executed total

Experience Contractor Bid Capacity

No. category experience in amount in

in Years License

1 Class-AA Minimum Rs. 40.0 lakhs Three Required Any amount

2 Class-A Minimum Rs. 25.0 lakhs Two Required Up to 30 Lakhs

3 Class-B Mini. Rs. 10.0 lakhs One Required Up to 20 Lakhs

4 New New Fresh Required Up to Rs. 10 Lakhs

b) For tender estimated value up to 10 Lacs, there is no requirement of any

experience of DISCOM, with vender registration of any class of contractor

will be consider as a eligible bidder.

c) If experienced eligible bidder is L1 of the tender, than he is eligible for

d) In case of new Bidder (class “new”)/Bidders found eligible by fulfilling all

other requirement, then 30% order of the estimated value will be issued

to L1 New Bidder/Bidders subject to L1 New Bidder/ Bidders should have

quoted Lower rate than experienced Bidder for experimental base.

Remaining 70% should be allotted to the L1 experienced Bidder/Bidders

after price matching with L1 under experienced bidder category. Price

matching is applicable as per policy.

e) In case of having no experienced bidder participated/qualify for the

tender, only 30% of the order of the estimated value will be given to L1

New Bidder and tender for balance quantity will be scrapped.

(i) Group Insurance:-A copy of the insurance policy of the insured labourer’s

(ii) The contractor will have to under taken responsibility of accidents etc. for

his persons during working on the line and same will be on notarized

stamped paper of Rs. 300/- or the appropriate value (if revised by Govt.) The

cost of stamped will be borne by contractor.

(iii) List of Tools & Tackles and safety equipments available with contractors as

per Annexure-B.

Signature of Contractor & seal

(iv) Copy of the Electrical contractor license.

(v) Labour license

(vi) GST Registration No.

(viii) Details of Partners / Directors of Firm /Company.

(ix) Contractor’s Store address along with proof

(x) Other documents (if required by authority)

Those bidders who have successfully uploaded all above requirements are to be

considered for further evaluation.

1.0 Payment of tender fee/EMD can be accepted by RTGS/NEFT/POS in favor of

DAKSHIN GUJARAT VIJ COMPANY LIMITED.

Bank Name & Branch: BANK OF BARODA, Navsari

IFSC Code: BARB0KALIAW

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall

have to be uploaded with bid. In case of payment through DD/Banker Cheque/pay

order/Bank Guarantee, the scanned copy of original document shall have to be

uploaded with the bid and original copy of the same will have to be submitted at

the DAKSHIN GUJARAT VIJ COMPANY LIMITED Division Office Navsari Rural Dn.,

within 3 days of specified last date of submission.

Tender without earnest money deposit is not liable to be considered.

Earnest money deposit will be forfeited in case the successful bidder after his

tender has been accepted shall refuse to pay the prescribed security deposit and

execute the contract.

2.0 Tender Papers & Specifications may be downloaded from web site https://

dgvcltender.nprocure.com (To view, download and on-line submission of

3.0 Bidders should be in touch with websites https:// dgvcltender.nprocure.com &

www.dgvcl.com for information regarding revision/corrigendum/Amendment in

tender till due date of online submission and thereafter. No separate information

shall be sent in this regards and also not publish in newspaper.

4.0 It is mandatory for all the bidders to submit their tender documents/Technical bid

with scanned copy of Tender Fee and EMD evidence by on-line (e-tendering)

upload in schedule time.

Signature of Contractor & seal

5.0 The Bidder must submit their Technical Bid & price bid online in electronic format

only on N-Procure web site till last date& time for submission. Offers in physical

form will not be accepted in any case.

6.0 The bidder shall have to submit the complete tender documents in all respects

duly signed and sealed. Technical bid shall be opened on date (as mentioned) (If

possible) in the presence of the bidder, who remains present at that time.

7.0 The bidder shall have to submit their offer without any deviations in general terms

and conditions of the contract or in Technical specification/items. Tenders of such

deviations may also be rejected. Incomplete and conditional tenders shall not be

8.0 DAKSHIN GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work

covered in the scope of this contract amongst more than one contractor

9.0 Intending bidders should submit their tenders after studying all tenders

documents carefully and visiting the site for satisfying themselves of actual site

conditions, location and accessibility of site and nature, extent of the work

involved etc. Submission of tenders implies that bidders have obtained all

necessary information and other data required for executing the work. . No claim

for extra charges on account of any misunderstanding or otherwise will be

10.0 All approaches to the site shall be in the scope of bidders.

11.0 The successful bidder will not be allowed to give sub-contract of the works

awarded to him for any reasons what so ever without permission of the

competent authority.

12.0 In the experience certificate, contractor has to furnish the details of similar works

executed by him along with the list of equipments, tools and tackles and

manpower available with him.

13.0 Price quoted shall be firm, till overall completion of the work under contract and

there will not be any price escalation.

14.0 Date of opening of “Price Bid” will be intimated later on to those Bidders who are

qualified in technical bid. “Price bid” of only qualifying bidders on the basis of

Technical bid shall only be opened. Price of bidders, who are not qualified

technically as per requirement of technical bid shall not be opened.

Signature of Contractor & seal

15.0 Offers shall be valid for the period of 180 days from the date of opening of price

bid. Bidders shall not withdraw tenders during the validity period, failing which

their EMD shall be forfeited during the period of 180 days.

16.0 All the works shall be carried out as per specifications attached with the tender as

per REC standards & Drawings. All materials procured (if required) should be

confirming to relevant Indian Standard issued by Bureau of Indian Standard.

17.0 Tenders, who do not fulfil all or any of the conditions of the tender found

incomplete in any respect, are liable to rejection.

18.0 A. The tenderer must quote his rate per unit specified in the schedule in figures as

well as in words. If there is difference between rates quoted in words and figures

rates quoted in words shall prevail. Further should there be any discrepancy

between rate and amount that rates shall prevail.

B. The tenderer must quote his rates net lowest and the rates not confirming to

the unit specified in schedule may not be considered even though they may be

C. The rates must be stated for each item separately and in addition percentage of

reduction in the total price if any should also be quoted.

D. Any variation in rates etc will not be allowed on any ground once the tender

submitted is opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming

the part of the tender. The tenderers must send in their tenders, only if the

Company’s conditions are acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with

date by the tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between

rates in figures and words; it will be constrained to read the rate most favorable to

H. The rate quoted should be in percentage higher /lower/rate to rate.

19.0 DAKSHIN Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders

without assigning any reason thereof.

Signature of Contractor & seal

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

For erection work 11 KV and L.T. Distribution lines and Transformer Centers.

(a) Erection of HT and LT Lines:

Site clearing and tree cutting, which come in the way of line, will be done by the

contractor at his cost. The Company will assist the contractor in getting necessary

permission for tree cutting etc. Any claim for compensation in above respect will

have to be borne by contractor.

(b) Fixing of Pole Location:

The Points of pole structures, guys and earthing will be fixed by the department and

will be shown to the contractor. He should adhere to these locations in all

circumstances unless directed by the department to make any change. The Poles

from One site to other site or at proposed locations must be carted by loading on

Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor

or Cart or with any other means.

(c) Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of

the pole and for grounds of any other nature, depth of pit shall be decided by the

department. The poles and guys must not be set at the edge of cuts or embankment

where the soil is liable to be washed or eroded out such setting should be avoided.

While back filling, proper care should be taken for filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which

may be quoted in the tender. The cost of damage done to the pole during

erection will be recoverable from the contractor. Pole, which is out of plumb/ out

of alignment, shall not be accepted.

He should be able to render full account of the poles entrusted to him whenever

the Supervising Officer demands to scrutinize the same.

(d) Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking

place in the village, excavation of pit, erection in position (with base plate where

required), of 8 meter, 10 meter PSC poles, 9 meter to 13 meter long rail or suitable

size girder or any other suitable pole, fitting of clamps and cross arms and

fabricated materials, fixing of caution boards as per drawing, and specification

Signature of Contractor & seal

inclusive of painting numbering and anti-climbing device. Generally vertical

formations will be used on each pole. However horizontal formations will have to

be used in special circumstances as per instruction of Engineer in charge.

(e) Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other

HT/LT or telephone line crossing, terminal structure for transformer substation

comprises of Excavation suitable pits and refilling of earth erection in position of

two nos. of 8 Meter to 10 Meter PSC poles. 9 meter to 13 Meter long rails or any

other suitable poles fitting of clamps and cross arms, bracing, cross bracing etc. as

per drawing exclusive of mounting transformer but inclusive of mounting D.O.

fuses/ A.B. switches, numbering fixing of caution Board and anti-climbing device

etc. The D.P. must be properly aligned and must be in plumb. Special structure if

included will be erected as per drawing supplied. Each Shackle Points must have “D”

type Jumpers only.

(f) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary

HT/LT Pin and strain insulators, binding on insulators, jumpering. The jointing in HT

line will be done properly as per standard practice. Care must be taken in handling

the conductor to protect against cuts, scratches or kinks. The conductor must not

be drawn over rough or rocky ground, when it is liable to be damaged.

Wastage and cutting should be avoided as far as possible. Not more than 2% sag

will be accepted in the materials account drawn for proper tension. The sag and

spans will be maintained as per drawing and design. The cross arms insulators must

be so fixed that neither tilts nor bands from position. The rate quoted should be per

conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these

dimensions will be specified by the field office before commencement of work. The

sagging should be uniform for all conductors and uneven sagging will not be

All the clearances should be maintained as per latest safety regulation-2010 of CEA.

(g) Erection of Stay Set:

Signature of Contractor & seal

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and

excavation of suitable pit of 4' depth, fixing of stay clamp on pole, binding of GI stay

wire. The stay insulators must be inserted in the stay wire on all stays as per

drawing. The wrapping of the Guy wire strands at both ends the stay insulator must

be even and must presents neat appearance and good workmanship. No stay

should be left loose but should be tight and straight to withstand in say cyclone or

sand storm, the item includes refilling of earth and painting of fabrication material.

If stays are not required to be concreted, a pre casted cement concrete block will be

supplied by the department from his division store which the contractor will have to

transport at his own cost to the site of work and will have to use for fixing of anchor

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated

in the drawing. The earthing pipe/earthing plate/earthing coil supplied by the

company shall be used as per specification and drawing. GI wire no. 8 SWG for

earthing should be bolted with earthing pipe/earthing plate/earthing coil. G. I.

Wire must be passed through PVC rigid Pipe which must be buried at least

Meter in ground and to be kept 2.0 Meters above ground along the Pole. The

earthings are to be done at place as indicted in the pole schedule or selected by

the field offices. Coal and salt will have to be supplied by the contractor at his cost.

Erection of earthing should be carried out by digging separate pit of 6 feet for each

earthing under the supervision of the in charge. No amount will be paid if the work

is not done in accordance with these instructions. At least 10 KG of charcoal and

10 KG of salt should be invariably used by the contractor at his cost and refilled the

earthing pit with the alternate layers of coal / coke and earth. Earthing carried out

in pit of pole will not be considered and no amount will be paid for such type of

The guarding will have to be provided between crossing of HT and LT lines, at the

road crossing, crossing of telephone and telegraphs line and such other places as

indicated by the department. The work comprises of fixing of guard cross arms, eye

bolts, guard cradle as per design, GI cross lacing wires complete. Any special type

of guarding if required will be designed and erected by the contractor as per

requirement of department. . The ground clearance, line to line clearances etc. to

be maintained as per latest safety regulation-2010 of CEA.

(j) Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and

Signature of Contractor & seal

two coats of approved aluminum paint, all fabricated material will also be painted

in a manner shown above, there should be sufficient interval between every coat

of painting in order to allow for drying. The bolts and nuts shall be dipped in

anticorrosive oil before insertion. The lower portion of steel poles up 3 fit above

ground level shall be cleaned of all dust and rust. This surface should be given a

base coat of red lead and an additional coat of black bituminous paint before

inserting in the ground. The good quality paint will be supplied by the contractor

and should be of I.S.I mark and will be got approved from Executive Engineer, prior

to starting work. Name of the feeder and pole number has to be written on all the

poles in English or Gujarati as per instruction of Engineer In-charge. The colour of

back ground and name / number must be of contras colour. P.S.C poles need not

be painted but should be properly cleaned and all accumulations of earth, dirt etc,

should be removed but fabrication material has to be painted. It is suggested to get

one coat of red oxide and two coat of silver paint at the MS fabrication material.

Brickbat Cement Concreting: Cement concrete for concreting of poles and stay

rods should be one part cement, three parts of specified quality sand and six parts

of burnt brick bats (1:3:6)The concreting should be done on all strain angle, dead

end D.P. Structure ,Road and Telephone crossings and as directed on other

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC

Pole/Guys to be concreted without any special reason. The Concreting of PSC Poles

must be approved by concerned Executive Engineer prior to execution. Concrete

for Muffling of poles and stay rods should be cement one part sand two parts and

four parts metal (1:2:4). Muffling is not to be done for PSC poles. Sand shall be

clean and composed of hard siliceous grains. It shall be free from clay or organic

matter. Metal should be having sound hard and durable stone size ½” to ¾” sieve.

(m) Mixing of concrete:

Unless otherwise specified the concrete shall be in above proportion and should be

thoroughly mixed at least three times in dry state before water is added and as far

as possible a fairly wet mixture must be used. All concrete must be mixed on water

Signature of Contractor & seal

tight platform. In any case, the work when finished must be absolutely true inline

and level and finished off smooth .One finishing coat of cement plaster should be

applied on outer surface of the muffling, the concrete block when slightly dried

should be kept wet continuously for period of 10 days. The locations for concreting

will be decided by the Engineer in charge and the contractor will follow his

instructions scrupulously. If the concreting work is not found as per the

specification and quality, the same is liable to be rejected. The brick bat concreting

or cement concreting work has to be done in the presence of company

representative only and work done in his absence will be rejected and no payment

made therefore. The cement, sand, metal brick bats shall be supplied by the

contractor. The normal size of concreting of pole will be 5” x2’x2 ½’ that for stay

2x2x2’ Muffling for poles shall be 12” dia 2”-0” (1’ above and 1’ below ground )

Muffling for stay shall be 12” dia x 2”.0’ (1’ above and 1’ below ground ) The

concreting and muffling shall be carried out by the contractor in presence of field

Engineer or his representative to ensure that correct quantities are used.

(n) TRANSFORMER CENTER:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type

mounted on two poles structures as per standard drawing and comprises of,

 Erection of poles with necessary earthings.

 One set of HT D.O fuses/ AB Switch.

 11KV 10 to 200 KVA transformers complete with its accessories.

 One set of HT lightning arrestors.

 Fixing of Distribution box, cross arms and branching with earthing as per

drawing, necessary wiring of appropriate size of cables.

 Stays with insulators, numbering, fixing of danger board and ant climbing

 Three independent separate pipe type earthing/plate earthing / coil earthing

should be provided on either side of the transformer center and one at middle

of the transformer center. One separate earthing for LA, one separate earthing

for transformer neutral and one separate earthing for transformer body and

other metal parts including distribution box. Each consisting of one or more

earth connection to earth pit.

 The rate should be quoted inclusive of transportation of distributions

transformer from the Company's stores to the site of erection. The cost of

damage done to the transformer is recoverable from contractor.

Signature of Contractor & seal

(o) Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary

accessories like dead end clamps, suspension clamps, insulation piercing

connectors, Eye Hooks, HT termination kits, jumpering etc. Care must be taken in

handling the cable to protect against cuts, scratches or kinks. The cable must not

be drawn over rough or rocky ground, when it is liable to be damaged.

(p) INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Before starting the work (New, alteration or addition) and during the progress of

works the contractor must obtain line clear whenever necessary from the

concerned officers of this department or other. During transportation or

erection, if any accident occurs or any liability arises due to non-observance of

rules / instructions, contractor will be solely responsible for that.

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per

the specifications. The entire pole must be in plumb. Fabrication fitting on pole

must be tight. Generally following span should be kept.

 50 to 60 Meter for HT line

 40 to 50 Meter for LT line

All road crossings must be provided with bridge link arrangement and minimum

21-Ft. Clearance must be kept between conductor and road level.

So long as the line is not handed over to the company, the responsibility of its safe

custody and of all fixture and materials etc. lying with that of the contractor will

be that of the contractor.

Signature of Contractor & seal

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

A. Issue of materials:

The following materials shall be supplied by the DGVCL free of cost for use on the

works to the contractor as required from RSO / Divisional Stores as well as from

the sub-division store if any. The transportation will have to be arranged by the

contractor at his cost (except poles of all types.)

List of Materials:

1. All types of Conductors.

2. The pole will be supplied by DGVCL at convenient place near place of work

within 5 KM. Contractor has to cart poles to the destination from the location

where poles staked by DGVCL within the radius of 5 KM at his cost.

3. HT-LT insulators with hardware and stay insulators with CC block

4. All fabricated steel material with bolts and nuts.

5. Stay wire, G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB

switch with accessories, PVC cable.

7. Danger board, anti-climbing device of barbed wire.

8. Earthing plate/earthing coil/earthing pipe.

9. Stay set material.

10. All types of Bolts and nuts to be supplied by company as per availability in

store, if not , Contractor has to provide the same and at the rate prescribed by

company time to time in statement of rates(SOR) will be reimbursed to the

The prevailing rates of Nut bolt 104.15 (inclusive of GST) has been given to

contractors also this rate will be reviewed on every six month and it will be

reimbursed as per present market rate.

The rates quoted should be inclusive of required all type of bolts and nuts (except

LT Shackle bolt) and transportation cost of all type of materials to site from the

Signature of Contractor & seal

stores. The following material will be supplied by the contractor at his cost for

which no payment will be made.

B. The quantities in the Schedule are approximate. Actual quantities may increase or

decrease according to the local conditions. The department reserves the right for

revising or omitting any of the quantities to be erected during the execution.

C. The contractor will draw and will be given only those materials and in anticipated

quantities that are just sufficient for the works to be carried out by him. The

contractor should first intimate his requirement to the concerned field Engineer

who will approve the list and as per this list, the materials can be drawn from the

D. The materials will be issued to the contractor himself or his duly authorized

representative only. The contractor at the time of drawing materials from the

stores shall have to give letter of authorization in triplicate to the concerned

sub-divisional officers, specifically stating the names of the persons who will draw

materials form the store on his behalf and would sign the requisitions for and on

behalf of the contractor and shall be binding upon the contractor. In case if any

authority or power of attorney is to be terminated, written instructions in this

respect must be intimated by Registered Post to the Executive Engineer and

concerned sub-divisional office.

E. The contractor must get the requisition, three days before requires the materials on

site, from the Engineer-in-charge, for the material as per technical sanction. All the

materials mentioned in the requisition should be issued from Divisional store to the

name of contractor with scheme. No any material should be drawn departmentally

for the work allotted to the contractor.

F. In case of shortage or loss or damage to materials, the cost of the same will be

recovered from the Contractor at stock issue rate or prevailing market rate at the

time of finalization of bill whichever is higher plus 15% overhead charges with

applicable TAXES.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of

materials during transit or erection issued to him from stores till the time the work

is handed over to and taken over by the Company. The cost of damage shall

be recovered from him as stated above in F.

H. All materials supplied to the contractor shall remain the absolute property of the

company and shall on no account be removed from the site of the work and shall at

all times be opened to inspection by the Engineer in-charge.

Signature of Contractor & seal

I. Any such materials remaining unused and in perfectly good condition at the

time of completion of the contract shall be returned to the company store for

which no carting charges are payable to the contractor.

J. The contractor will have to make his own arrangements to keep the materials under

lock and key (i.e. Store) and address of all the stores to be submitted before

commencement of work. He will be responsible for theft or loss on account of any

reason what so ever.

All the above instructions have been read by me thoroughly or have obtained the

thorough understanding of the same and are acceptable to me unconditionally.

Signature of Contractor & seal

GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the

Company which can be supplied by the Engineer In-charge for reference at

the request of the contractor. The inferior and unsatisfactory work is liable to

Before commencing the erection of lines, the contractor will be provided with the

schedule and the detailed layout map (proposed sketch). The work will have to be

carried out as per programmed laid down by department and under the entire

supervision of DGVCL’s deputed supervisor and contractor should employ his

qualified supervisor who could supervise the works throughout and he should

remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes

inevitable to locate poles at such points, special precautions about foundation will

have to take and work carried out as per instructions of the Engineer In-charge.

The spans shall be specified in the pole schedule and the minimum spacing

between the power conductors and conductors and neutral shall be as shown in

approved drawings. Spans should be as per Cost data under which technical

sanction is issued except in specific site condition.

No tools will be supplied by the department. The work if found inferior and not up

to standard of the Company is liable to be rejected at the risk and cost of

the contractor. Any expenditure incurred for rectification work carried out by

department will be recovered from contractor’s bills, if the contractor fails to

rectify the inferior work done by him in spite of the instructions to rectify the

Contractor will have to submit the certificate of their supervisor under whose

supervision the work has been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will

any reason be assigned for the rejection. It is also not binding on the Company to

disclose any analysis reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without

assigning any reason thereof.

Signature of Contractor & seal

Any tender who does not comply with the above requirements is liable to be

3) Security Deposit:

The successful bidder shall have to pay security deposit of 5.0 % of estimated cost

within 15 days from the date of LOA.

The Security deposit is payable the option of DGVCL by: (a) Demand Draft (b) Bank

Guarantee to cover execution period and, from any Nationalized /schedule Bank

Payable at Navsari Rural Dn. The Security Deposit will be returned to the Contractor

without any interest after the successful completion of work and submission of No

Objection Certificate by concern office.

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a

stamped agreement in standard form with the company and will have to sign the

contract booklet viz. Tender and contract for works at his own cost. In case of

partnership firms, necessary partnership documents, in original along with its copy

will have to be produced for verification along with authority to sign the bills

measurement and enter in to contract as well as correspondence with the

company. Wherever required necessary power of attorney will have to be

produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the

documents and sign the booklet “Tender and contract for work” before starting

If a contractor happens to be a sole trader he will have to produce an affidavit

made before Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess

etc. payable on equipment/material components, sub- assemblies, raw materials

and any other items used for the bidder's consumption or dispatched directly to

the owner from its sub-supplier and any such taxes, duties levies additionally

payable shall be to bidders account and no separate claim on this behalf shall be

entertained by the DGVCL.

5.2 DGVCL’s GSTIN Registration Nos. is 24AABCD8912C1Z3

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted

under the Provisions of the law.

Signature of Contractor & seal

5.4 “In case any tax or duty is newly introduced by the Government applicable for

this contract with effect from the next day of the date submission of the bid and if

the contractor is required to pay new tax or duty, then the owner shall reimburse

the contractor the new tax or duty so paid by the contractor against submission by

the contractor of documentary evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable

rules and rates for TDS, WCT, welfare cess etc. All other statutory liabilities

towards contract will be on the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities

of Government the applicability of GST and Cess, etc. in respect of this work. No

separate claim in this regard will be entertained by the DGVCL, as it is the

responsibility of the Bidder to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST

and Cess as applicable which will be paid extra on a given taxable goods and/or

services within the original contractual delivery period. The amount of GST/ and

Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of

successful bidder, certifying that you have not claimed Refund of any applicable

GST/ and Cess, charged to COMPANY or shall not claim any such Refund, on a

future date, from the concerned Authorities and if, any Refund, in respect of such

GST/ and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without /COMPANY making any specific Claim, for the same, either

from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for

Composition Scheme under GST Act, which should be clearly indicated in the price

bid. /COMPANY may at its discretion consider such offer with presumption of

highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the

same must be clearly specified with valid Declaration & Certificate from

Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the Bidder.

Signature of Contractor & seal

In no case additional amount towards tax or otherwise will be paid / reimbursed

to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to

mention in acceptance of Bid only and any deviation in the same shall not be

accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above

as charged in the invoice shall be borne by the Supplier/Contractor. However, any

refund received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by

the supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with

penal interest at the rate of 15% per annum if GST charged is not paid / short paid

to the government or fail to upload the details or uploads inaccurate particulars

on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of DGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of

Input Tax Credit and / or due to inclusion of any other additional item of their

inputs/input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess

as applicable or in the event of introduction of new tax/cess or cessation of

existing tax/cess in the taxes subsequent to your offer if it takes place within the

contract period will be DGVCL account subject to the claim being supported by

documentary evidence. However, if any decrease takes place during contract

period the advantage will have to be passed on DGVCL. Statutory Variation clause

shall not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

Signature of Contractor & seal

7) Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the Owner or the Contractor in pursuance of the Contract. In

addition, the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal income &

8) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit

separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract

shall be subject to the exclusive jurisdiction of Navsari Rural Division.

Addressing Tenders: Tenders must be submitted in envelops which must be

properly sealed by the tenderers with their office seal and must be super scribed

with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to

see that the tenders are received in company office or tender box within the

stipulated time and date. The envelope must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder

without the consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as

well as in words. If there is difference between rates quoted in words and

figures, rates quoted in words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the

unit specified in schedule may not be considered even though they may be

c. The rates must be stated for each item separately and in addition percentage of

reduction in the total price if any should also be quoted.

Signature of Contractor & seal

d. Any variation in rates etc will not be allowed on any ground once the tender

submitted is opened for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and

he is deemed to be fully aware of the company’s general conditions of

contract for the works in respect of security deposits, penalty for late

completion of work etc and any ignorance of these conditions will not exempt the

contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions

and conditions of contract contained in booklet and has made himself aware of

the scope and specification of the work to be done and of the conditions and rate

at which stores etc. will be issued to him and local conditions and other factors

bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the

discretion of the competent authority whether to award more than one work or

not without assigning any reason thereof.

13) In case of any discrepancy between Tender Document condition and the General

Conditions of Contract attached to Tender Document, the condition mentioned in

tender document is final.

14) Any amount payable by DGVCL / Any Circle Office of DGVCL / Any Division office of

DGVCL under any order / sub work order to the contractor can be adjusted against

amount receivable by DGVCL / Any Circle Office of DGVCL / Any Division office of

DGVCL / GUVNL or any of its subsidiary company. The contractor will have no

objection whatsoever for the same.

Before starting any work by the labour of the contractor, it will be the

responsibility of the contractor to obtain line clear from the concerned officer /

The Company is not liable for any injury or damage to contractor’s workman

or his equipment respectively during execution of this contract and the

Company will not pay any compensation for any reasons whatsoever. The

contractor is also responsible for any damage to private property i.e. standing

crops in farms or Gram Panchayat property etc.

Signature of Contractor & seal

No any work should be carrying out without supervisor of the company for safety

point of view. Contractors should observe all the safety rules during execution of

The contractor will have to see that labours working on the site should utilize all

safety equipment like helmet, safety belt, hand glows, safety shoes and tool-

tackle. If any labour found without safety equipment at site during execution of

work, it is fully responsibility of contractor for any accident occurred.

16) The contractor shall not demand or accept any help from the intending consumers

in line erection works or in transportation of materials.

17) Whenever there is an excess work carried out by a contractor beyond the

technically sanctioned amount against the work order given, the approval for the

excess quantity of work done should be obtained from the competent authority as

per Company rules.

18) The erection work should be started from the date of commencement given

in the order and should be completed within the prescribed period for each

work. The contractor is bound to complete the work within the specified period of

each separate work order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the

rate contract order. The date of commencement and date of completion of work

will be mentioned in the order, which the contractor has to agree; otherwise the

penalty will be levy for the late completion of work as per Company standard

conditions. Time limit of separate work order will be considered from last date of

majority material issued.

19) Extension of Time Limit:

In case of delay in work is beyond the control of the contractor and he is not

in a position to complete the work within the stipulated period, he should give in

writing to Engineer in charge within seven days from the occurrence of the event

for giving extension in time limit.

20) In case of any non-supply of materials from stores, the contractor will have to

intimate the SDO as the Division office quoting the MR No and date for non-

receipt of materials. The intimation will be considered for extension in time limit.

The time limit will be considered on the basis of number of “Working Days”

Signature of Contractor & seal

It will be the responsibility of the contractor to intimate the closing down

and recommencement of work at all stages to the engineer in charge or vice versa

in writing with due reason for the closing down of the work with specific of days

for which work will remain closed.

In case of failure on the part of the contractor, his claim for extension of time limit

will not be entertained.

In case of no intimation in this regards the reason for delay on this ground will not

21) Priority of work would be decided by the Executive Engineer / Deputy Engineer of

SDn and contractor shall carry the work within the stipulated period of the order

given by the Executive Engineer.

22) The contractor must have adequate resources and manpower of skill/unskilled

personnel to undertake the work at different places simultaneously.

23) The contractor will submit the final bill/ sub-work order bill within one months

from the work completion date.

24) The payment will be release within thirty days after submission of bill and all

relevant documents with invoice or part thereof whichever is later.

25) If during 12 calendar months from the date of handing over charge after

completion of work, the erected lines are found defective in any way, the same

should be rectified by the contractor.

26) The contract will remain in force for the period of one year from the date of issue

of work order. However, before completion of work against existing order, new

tender is invited for same jurisdiction as mentioned in existing order and if rate

received lower, than price matching is required.

27) TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an

advance stamped receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each

sub-work order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue

of work certificates by the Engineer in charge, for the quantum of work

Signature of Contractor & seal

d) Deductions from Contract: Price all costs, damages or expenses which the Owner

may have paid, for which under the Contract the Contractor is liable, or any other

retention award will be claimed by the Owner. All such claims shall be billed by the

Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the

Contractor to properly identify such claims. Such claims shall be paid by the

Contractor within thirty (30) days of the receipt of the corresponding bills and if

not paid by the Contractor within the said period, the Owner may then deduct the

amount, from any amount due or becoming due by him to the Contractor under

the Contract or may be recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of

payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the

specified activities complete for each sub work order and the work for the next

stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills

at Sdn with all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed

and the line is handed over and accepted by the Engineer – in- Charge in all

respects subject to furnishing of performance guarantee of equivalent amount for

the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall

be subject adjustment based on actual quantities executed and certified by the

Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

28) Presentation of Bills:

The bills along with required documents for work executed including cost of

material consumed is to be prepared in Quadruplicate and submitted 03 copies to

the concern Deputy Engineer of Sub Division Office, who will in turn process the

same and forward it to Division office for scrutiny and necessary payment. These

bills shall be serially numbered. Contractor has to submit Bills along with required

documents for work executed including cost of material consumed material

account along with quantities of work executed for each item. Location wise

inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Signature of Contractor & seal

For non-submission or part submission of above information, no bills shall be

29) Recording of measurements

a) If the work has been carried out satisfactorily, the contractor with prior intimation

from the Company Officers shall have to witness the recording of measurements

on the appointed date within the month of the completion of work. If contractor

fails to come to the appointed date a notice under Registered cover with A.D. will

be served on him to witness the recording of measurement prior

appointment with the Company officer within ten days of receipt of notice or

within such extended period applied for by the contractor and granted by the

Company Officer. If the contractor still fails to come for the recording of

measurements within the original or extended period of time granted by the

Company officer then the recording of measurements will be carried out

thereafter unliterary by the Company Officer and the same shall be finalized as per

measurements, recorded by the Company’s Officer and the same shall be binding

on the contractor, no request then will be entertained.

b) In case, work not carried out satisfactorily either during the progress of

work or on its completion, the conditions as specified vide condition mentioned

in tender and contract for works booklet shall apply and the recording of

measurements shall be done within one month of completion of work after

rectification of defect by contractor or by the Company at the contractor’s costs

as the case may be and any further delay in the recording of measurements

and finalization of the final bill as mentioned in the contract book let.

30) Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on

completion of the work have to prepare and render the final detailed

material account of the materials received by him from the Company store

within one months from the date of completion work, if however the contractor

does not render the material accounts a notice shall be issued to the contractor

under Registered A.D. to render the materials account within ten days from the

date of issue of the notice. On default, the material account will be finalized and

the recovery made as per the Company account and procedure which shall

have to be accepted by contractor and disputes if any raised shall not be

entertained. The balance materials also will have to be returned by the contractor

within one month from the date of completion of work otherwise Company is not

liable to accept at a later date.

Signature of Contractor & seal

The contractor will not be allowed to transfer materials from one work to

another without the written permission of the Executive Engineer justifying the

reasons for such transfer.

The contractor will have to use the materials on the work for which they have

31) Any rules framed or instructions issued regarding contractors by the Company or

its representative after awarding this contract shall also a part of this contract

and will be binding to the contractor.

On completion of work the contractor will inform the concerned DE in writing and

DE will see that if any rectifications are to be required, will intimate to the

contractor within 15 days in writing from the date of receipt of the letter from the

contractor to complete the rectification works within 7 days. If the contractor fails

to do the rectification additions or alterations etc within the above time limit, than

the same will be got done through other agency or departmental staff at the risk

and cost of the contractor without giving any further notice or any

intimation. No complaint will be entertained from the contractor in this

regard and amount will be recoverable with 15% supervision charges.

32) Contractor has to take Earthing & utilization of CC Block in stay set certificate from

the DGVCL supervisor (Line Staff) and it is to be submitted along with the final bill.

33) PENALTY FOR DELAY: The time limit allowed for carrying out the work as entered

in Bid shall strictly observed by the contractor. The work shall throughout the

stipulated period of contract proceeds with due diligence (time being essence of

the contract). For delay, penalty shall be @ 0.5% per Week or part thereof plus

taxes as applicable subject to ceiling of 10% plus taxes as applicable of the Order

Value as mentions in contract (A/T) (End Cost with GST and Cess as applicable) the

ceiling shall be with reference to total contract value with GST and Cess as

applicable of the Erection Work Order.

The execution of this contract shall be completed within 12 months after

commencement period of 45 days from the date of receipt of letter of acceptance

(LOA). The commencement period shall be reckoned form the date of receipt of

LOA. For calculating delayed portion, the date of actual completion of work shall

be consider. The penalty will be invariably deducted from the bill of the contractor

and no refund will be given unless the competent authority approved the waiver/

reduction in penalty. The concern field office of Navsari Rural Division will issue

sub work order as a part of Schedule-B case to case as per requirement.

Signature of Contractor & seal

The work completion period of each sub work order will be decided by concern

Engineer in-Charge from the date of issue of sub work order. The delay of

commissioning is liable for penalty. The penalty will be deducted from bills

payable either against this contract or from any Bank Guarantee or any other

amount payable under any other contract with the DGVCL.

34) FORCE MAJEURE CLAUSE: “If, at any time during the continuance of this contract,

the performance in whole or in part by either party of any obligation under this

contract shall be prevented or delayed by reason of any war, hostility, act of the

public enemy, civil commotion, sabotage fires, floods, explosion, epidemics,

quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by

either party to the other within twenty one days from the date of occurrence

there of neither party shall by reason of such event be entitled to terminate this

contract nor shall either party shall have any claim for damages against the other

in respect of such nonperformance of delay in performance, and deliveries under

the contract shall be resumed as soon as practicable after such event has come to

end or ceased to exist, and the decision of the Managing Director as to whether

the deliveries have been so resumed or not shall be final and conclusive

35) Rate to be deducted for not carrying out the work (As per SOR Rate)

a) If Feeder name is not done as per standard specifications due to negligence from

contractor side in that case rate of Rs.50/- per location will be deducted from

b) Charges for mounting distribution boxes are including in erection of T/C. If

distribution box with wiring is not issued by DGVCL in that case Rs. 300/- per

number shall be deducted from the bill.

c) If Transformer is not mounting then Rs. 1500/- per transformer or actual

expenditure for mounting transformer, whichever is higher will be deducted

d) If earthing of pole or DP structure is not found in a separate pit as per standard

then such bill will not be recorded.

e) If PSC pole exists than Rs.250/- per pole shall be deducted.

f) If Girder pole exists than Rs.480/- per pole shall be deducted.

g) If DP structure exists than Rs.500/- per pole shall be deducted.

Signature of Contractor & seal

h) Lighting arrestor must be installed otherwise bill will not be recorded.

i) All empty conductor drums will have to be returned by the contractor at concern

Divisional Stores, failing which Rs.100/- per drum will be recovered.

j) GST at the applicable rate will be added to rates / amounts mentioned above.

36) Tax deducted at the source (TDS) under Income Tax and under Goods and Service

Tax Act will be deducted from bill as per applicable rate, if applicable.

37) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise

between the parties to this agreement touching the agreement or subject matter

thereof, arising out of or in relation there to and whether as to construction or

otherwise shall be referred to the decision of the Sole Arbitrator, as appointed by

the MD of COMPANY, for that purpose, who shall be a retired High Court Judge or

retired District and Sessions Judge, and the decision of the said Arbitrator shall be

final and binding upon the parties. Reference to the arbitration shall be governed by

the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from time

to time and the rules made there under.

38) Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated

time limit. However, if on account of reasons beyond one’s control as laid down in

the Force Major Conditions, DGVCL may consider extension of contractual period

with or without statutory variations and with or without price variation. During

the monsoon period if Municipality Authority or any other local authority denied

carrying out Underground cabling work, contractor will not imposed any penalty

subject to submission of the letter from the Municipal Corporation area / Nagar

Palika. In case of any non-supply of materials from stores, the contractor will have

to intimate the Sub-Division Office or Division office quoting the MR No and date

for non-receipt of materials. The intimation will be considered for extension in

time limit. The time limit will be considered on the basis of number of “Working

Days” or “Months”. It will be the responsibility of the contractor to intimate the

closing down and recommencement of work at all stages to the engineer in charge

or vice versa in writing with reason for the closing down of the work with specific

of days for which work will remain closed. In case of failure on the part of the

contractor his claim for extension of time limit will not be entertained. In case of

no intimation in these regards the reason for delay on this ground will not be

accepted. However, time limit extensions will be considered only after execution

Signature of Contractor & seal

of the contract fully and upon submission of documentary evidence for the

reasons of delay.

Earthing certificate and use of CC Block in Stay pit in prescribed format must be

taken from the Line Staff and it is to be submitted along with the final bill.

If any work not carryout out satisfactory deduction will be made as per prevailing

cost data. However Executive Engineer – _Navsari Rural DO is the final authority

and decision will be acceptable to all.

Executive Engineer – DGVCL Navsari Rural DIV OFFICE has full right to accept or

reject any tender without assigning any reason.

In case of L1 bidder backs out from tender process before allotment of order or

during tender process, DGVCL has right to call next lowest bidder/bidders to

execute work at least as per L1 offered rate

All the successful tender has to carried out the work under DGVCL competency as

per assigned by competent authority.

39) Penalty for late submission of bill:

If the bill for the work, after reconciling inventory given to contractor and

depositing back the surplus material to respective RSO/Divisional Stores is not

submitted within one month from the work completion date as per work

completion date, then penalty @ Rs 500 per week or part thereof plus applicable

taxes subject to maximum of 10% of order value plus applicable taxes will be

deducted as per prevailing norms.

40) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

If, the Company during the procurement process, observes or suspects any activity

on the part of bidders or obtains any knowledge which indicates the existence of

cartel formation amongst the bidders or apprehends the possibilities of cartel as

defined under The Competition Act, 2002, the Board of the Company being a

government Company involved in public procurement work, reserve all rights to

allot quantities to such bidders, who are not part of the cartel, in any manner

Signature of Contractor & seal

deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the

Competition Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop

deal, at its sole discretion.

42) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid

is opened, all Bidders shall be given equal opportunity.

43) Price Evaluation:-

All Tenders shall be evaluated on firm Price End Cost with Tax (GST or any other tax)

basis unless otherwise mentioned in the Tender documents.

44) If work is not started / completed within stipulated time limit period, then

contract be short closed with applying risk purchase and Security Deposit is to be

forfeited with put on black listing or stop deal for the period decided by the

competent authority.

Signature of Contractor & seal

Name of Contractor:-______________________ Mobile No:____________

Contractor’s store address:-

Details of work completion (last five years):

Sr. Name of Name of Work Tender Amount of Quantity of work

no work Division order Amt (Rs.) work completed

no. & completed

Date (Rs.) HT LT TC

Details of work order on hand / Work under progress:

Sr. Name of Name of Work Tender Amount of Quantity of work

no work Division order Amt (Rs.) work completed

no. & completed

Contractor’s Signature

This is to certify that, the above contractor name as _______________________________ has

successfully completed work of above mention order in this division in stipulated time. The work is found

Executive Engineer

___________ Division

Signature of Contractor & seal

Name of Contractor:-______________________ Mobile No:____________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Tools, and Quantity in Reg. no / Sr. no Approximate

safety equipments Nos. of equipment value (Rs.)

Signature of Contractor & seal