Providing Armed, Unarmed and Civil Guards for security services of various offices, stores under DGVCL, Circle Office, Valsad

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably

be paid by below mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount

paid by RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT

must be uploaded in preliminary stage.

Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash counter

of Valsad Circle office, DGVCL during working days between 10:30 A.M. to 04:00 P.M.

before the due date and time for submission of tender. Bidder must be uploaded the

scanned copy of Original money receipt of Tender fee paid in preliminary stage.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL

decides to scrap/cancel the tender, by one or another reason, in which bidders are

not responsible for cancellation/scrap of tender, in such case tender fee without GST

may be refunded to bidder (s),at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and service Tax (GST) registration certificate in

preliminary stage compulsory.

Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by

RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT must be

uploaded in preliminary stage. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank STATE BANK OF INDIA

2 IFSC Code SBIN0001631(5TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

Account No (Cash

Credit Account)

B) If during the tender validity period, i.e. 180 days (from the date of

opening of technical bid), the tenderer withdraws his tender, the EMD shall be

forfeited and the tenderer may be disqualified from tendering for further works.

C) The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be

returned to the successful tenderer after he furnishes the Security Deposit for

performance and duly enters into the contract. If he fails to furnish the SD or to

execute the contract for the work offered to him, his EMD shall be forfeited and the

tenderer may be disqualified from tendering for further work.

2 Document with Bid Submission:

Bidder has to upload scanned copies of Original (Notarized/Self attested copies

of Original-as specified in tender document) document with bid in online only. Tender

documents submitted in physical form will not be accepted and considered.

Bidder has to upload scanned copies of Original documents (in PDF form) remain

legible and should not be password protected.

Any deviation found in Data / Details / Documents between online offers (e-

Further bidders are requested to submit price – bid online only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted

in physical form, same will not be opened and only on-line submitted price will be

considered for evaluation. Further, if the quantity quoted differs in any of the technical

bid forms and in price bid forms, it is discretion of Evaluation Committee – DGVCL to

consider the quoted quantity.

It is mandatory for all the bidders to submit their tender documents by both

forms wise on-line (e-tendering) in schedule time. Tender documents submitted in

physical form will not be accepted and considered.

The price bid must be submitted strictly as per Schedule-B. The Price bid may

be opened as per the specified time and date of opening of the price bid.

Bidders shall submit Price Bid On-Line only.

1. Any technical questions, information and clarifications that may be required

pertaining to this enquiry should be referred to the C.E.O & S.E (O&M), Dakshin

Gujarat Vij Company, Circle Office, The Club Resort, Opp. Vashier Valley, At

& Po. Vashier, Valsad-396007.

Tender without EMD and tender fee shall be rejected.

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons

PREQUALIFICATION CONDITION (Technical Evaluation)

The Tenderers / Bidders have to furnish / enclose the following documents for subject

work along with the Technical Bid of their offer otherwise their offer will liable to be

ignored without any reference / correspondence.

2. Earnest Money Deposit (EMD).

3. Documents of ownership of the biding firm. The bidder has to submit the

memorandum of Association /Articles / Partnership deed.

4. Complete Correspondence Address of the Registered/Corporate office of the

Firm along with Contact no. and email id.

5. Certified copy of license Number under Private Security Agencies Regulation

Act-2005 (PSARA-2005).

6. Capacity to supply no. of required manpower as per the criteria; - The capacity to

supply no. of required manpower to be ascertained on the basis of labour license.

A copy of valid labour license should be invariably enclosed with the tender

7. Party shall have to submit the Latest Bank Solvency Certificate of at least 20%

of estimated cost (Not more than one year old)

8. Net worth should be positive for the last 3 (three) financial years. The bidder has

to submit the copy of profit and loss and B/S audited by Chartered Accountant.

9. Bidder should have annual turnover of Rs. 1.5 Crores for each three previous

financial years and submit the certificate of turnover certified by chartered

accountant. The bidder has to submit the copy of balance sheet and P&L audited

by Chartered Accountant.

10. Minimum 3 years of working experience in Manpower Security Service only.

The bidder should submit the documents pertaining to minimum 3 years of work

experience in Manpower Security Service. In support of experience, the bidder

should submit the copy of work order executed in last 3 years in legal organization

like Central –State PSUs, Government Organizations, and Banks etc. The bidder

should also submit certificate from such organizations and Banks etc. The bidder

should also submit certificate from such organizations regarding satisfactory

completion of work.

11. Certified Copy of GST Registration Number with “ACTIVE” status. (Bidder without

GST number shall not be allowed to bid)

12. Photocopy of Professional Tax Number Certificate.

13. Income tax Number & Certified Copy of PAN Number of the firm.

14. Certified copy of group insurance policy.

15. Certified copy of P.F. code Number is to be attached.

16. ESI Number.

17. Every bidder should submit last three years self-declaration regarding payment

of statutory dues of PF, ESI & Professional Tax within stipulated time.

18. Party has to submit list of available ARMS with Valid License (For ARM GUARDS)

for execution of subject works.

19. Party shall have to certify that the submitted Tender is “UN CONDITIONAL”

20. Any complaint / observed adversity in working of the party in other assignments

of group companies or anywhere & they did not complete the assignment. (Party

has to submit the undertaking for the same)

21. Involvement in Union activities by the employees employed by the Agency,

pending dispute in court, etc.—(party has to submit the undertaking for the same).

22. As per the Private Security Agencies (Regulation) Act, 2005, “Every private

security agency shall ensure imparting of training and skills to its private security

guards and supervisors”. Accordingly, every bidder should submit a self-

declaration certificate of imparting training to the security personnel as

per the Private Security Agencies (Regulation) Act, 2005. The agency

should have either required dedicated training facility at their campus (including

classroom & field work training) or availed such training facility from other

approved training facility.

23. Software facility must be provided by security agency for real time online tracking

and monitoring of deployed security guards. The monitoring facility should be

provided by the agency at GUVNL Vigilance Department and concerned subsidiary

units with minimum storage of three months

24. Please Mention the % of Ex-Service man of total requirement can be supplied by

the firm in check list. The contractors shall deploy not less than 50% ex-

serviceman security staff (i.e. Ex-Indian Army/Nevy/Air force/BSF/CISF/ITBP and

other para-military/police Personnel).

25. GSTIN, HSN CODE & SAC CODE

26. Bidder should have executed similar work with single order value of minimum

Rs.1.5 Crore or two orders having values of Rs.1.0 Crore or three orders having

value of Rs. 0.5 Crore each during last three years.

27. Certified Copy of Labour License Number (Capacity to supply required

28. Latest Bank Solvency Certificate of at least 20% of the estimated Cost (Not

more than one year old).

29. Bidder should submit a Self-Declaration certificate of imparting training to the

security personnel as per the Private Security Agencies Regulation Act,

Contractor’s Signature

With Seal & Date. Seal of the Company

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self

Attested copies of original- as specified in tender document) documents in online

electronic forms (e-tendering) in scheduled time with bid and physical documents not

2. Bidders have to upload their tender/s documents in online electronic forms (e-

tendering) http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form)

remained legible and should not be password protected.

4. Validity of tender: 180 days from the date of opening of Technical Bid.

5. Payment of tender fee & E.M.D through DD/Banker’s Cheque, the scanned copy of

original document shall have to be uploaded with the bid and Original copy of the

same will have to be submitted, at the office address C.E.O & S.E (O&M),

DGVCL, VALSAD CIRCLE The Club Resort, Opp. Vashier Valley, At & Po.

Vashier, Valsad-396007. Within 5 days of opening in online with nprocure.com.

6. Whenever any malpractice/offence/misappropriation related F.I.R is registered the

security agencies on the basis of reliable documentary evidence materials,

immediately such security agency should be disqualified to continue with the security

services and also to be disqualified from participating in any future tender process till

the case is disposed in their favour in the concerned jurisdictional court of justice.

7. The L1 bidder will have to provide the security services and strictly adhere

to Schedule A & Schedule B only.

Submission of Technical Bid:

Bids are invited under a Single Stage – Two bid procedure. This will also include the

process of post-qualification of the bidders. Bidders are to submit

simultaneously, technical bid & Price Bid online only as per the given

schedule. Proposal including bidder’s data on his technical and financial strengths

along with experience profile to meet with post qualification criteria and Bidder’s

Technical proposals containing work methods, approach, construction program etc will

be submitted by the bidder both online. The Technical Proposal along with the data

and information for qualification will be opened first. The technical proposal along

with qualification information will be subjected to an evaluation process contained as

a part of the tender document and bidders those who found fit to qualify will be invited

for opening of the price bid. DGVCL as an employer reserves its absolute and

unchallengeable right to qualify or disqualify one or all bidders by following an

objective and transparent system. The envelope containing the post qualification data

and the technical bid will be opened first for post qualification of the bidders and

evaluation of their technical proposals and to determine the responsiveness of the

Price bids of only those contractors who are declared as substantial responsive to the

requirements of the bid documents will be opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable

levels with regards to bidders experience in relevant projects and other relevant

factors, such as work in hand, future commitments and litigation history etc. will be

evaluated first, and those qualifying the criteria will be considered for further price

evaluation. Technical proposal, which are not substantially responsive will be rejected.

SPECIAL TERMS AND CONDITION

TERMS & CONDITION FOR THE TENDER OF PROVIDING SECURITY

SERVICES AS PER SCHEDULE-B OF THIS TENDER INQUIRY.

(1) Field Security guards and fixed point security guards are required to be

mentioned separately in Annexure. No fixed point security guards should be changed

without prior written permission of the circle / power station head of the subsidiary

company during the contract period of 2 years by security agencies until and unless it

is necessary due to any unforeseen / unexpected incident / disciplinary action.

(2) Location wise Security guards shall be demanded by circle head / power

station head of subsidiaries of GUVNL as per actual requirement with proper

justification. Accordingly, agencies are abided to deploy the same during their contract

(3) All Security Guards deployed by agency should have smart phones with

relevant monitoring application. Security guards not having the smart phones shall not

be deployed by security agencies.

(4) Name wise deployment charts of all security guards are to be provided by

security agencies to check real time deployment. All security guards must be provided

with authentic Smart / Digital Identity Cards issued by the agency.

(5) Security agencies / contractor shall have to disburse salaries / wages through

Escrow Bank account only to the personnel engaged as per prevailing wage rates

issued by GUVNL.

(6) Security agency must provide monthly salary slip of the respective past month

to their security guards before 7th of each month during the entire contract period.

(1) The duration of order will be for 2 years. The contract can be terminated by

the company by giving three months’ notice during the currency of the contract if the

performance of the agency is found unsatisfactory and also if the Contractor violates

any of the conditions of the contract mentioned herein.

a. Nature of duties to be performed by Armed/Unarmed and Civil Guards provided

by agency shall be as under:

1. To protect DGVCL Circle, Divisional & Sub-Division Offices & I/c squads.

2. To safeguard the cash collection centres & all Offices of DGVCL as directed by the

DGVCL authorities.

(2) The contractor upon receipt of the LOA shall have to supply all the Guards as

per Order within 30 Days. If agency violates the order condition at any time, the

contract will be cancelled with a notice period of three months and forfeited the

security deposit

Nature of duties to be performed by security Guards provided by the Contractor shall

“To provide security at different points to safeguard Company’s properties, buildings,

materials, installations etc., situated at various area of the premises as per the

directives of the Security Head / Office Head.

(3) The contractor has to engage personnel from the group of ex-servicemen as

specified by DGR, New Delhi, retired personnel from Indian army, Indian Air Force &

Indian Navy / Ex-Indian Army / Navy / Air force / BSF / CISF and other para-military

/ police personnel as under.

Sr. Description Qty. In Rate of Guard as per

No. Nos. GUVNL Circular

Servicemen/1552Dtd.

1 Providing Ex-Service Man

security staff (i.e. Ex- Indian

Army / Navy / Air force / BSF/

CISF and other para military /

police personnel) round the

Clock (Un-Armed) area ‘A’

2 Do- but for area ‘B’

3 Do- but for area ‘C’

4 Providing Ex-Service Man

security staff (i.e Ex- Indian

Army / Navy / Air force / BSF/

CISF and other para military /

police personnel) round the

Clock (Armed) area ‘A’

5 Do-but for area ‘B’

6 Do-but for area ‘C’

7 Civil Guard Zone-1

8 Civil Guard Zone-2

The minimum service charge in the procurement of manpower Outsourcing

services may be fixed as 3.85% (3% profit plus transaction charges which

are 0.85% at present) as proposed by GeM and Office Memorandum

No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of Finance,

Government of India, New Delhi.

If after opening of price bids two or more agencies found L-1, by quoting

same SOR, in such case, Gujarat based registered security companies will

be given priority to be considered as L-1. If more than two agencies are

found registered in Gujarat State, then in such case, the agency headed by

Ex-Servicemen (ESM) will be given 1st priority. Further, if two or more

agencies are found to be headed by Ex-servicemen, then experience of the

agency in Government Sector and PSU’s for last 2 (two) years in similar

business i.e. manpower security supply only shall be taken in to

consideration (i.e. Agency having more nos. of work orders) shall be eligible

for L-1. If experience of two or more agencies is found to be same, then

their aggregate turnover of last 3 (three) years shall be taken into

consideration and agency having higher turnover shall be considered as L-

1 and contract shall be awarded to that agency. For experience, bidder

should also submit certificate from such organizations regarding

satisfactory completion of work.

However, following must be ensured by DGVCL:-

(a) The security agency must submit Escrow Bank Account Number, Copy of the pass

Book in respect of Each Security Guard.

(b) The security Agency must pay monthly salary to the concerned Security Guard

through Escrow Bank Account only and the Agency Shall furnish in the subsequent

month details of Escrow Bank Account Payment made in the respective Salary account.

(c) The Security Agency must submit every month Bank Statement of salary deposited

for previous month, statutory deductions and payments made to EPF, ESI authorities

etc. The payment in the subsequent month will be made only if the agency submits

the above details / challans and it will be responsibility of the concerned approving /

disbursing officer to ensure the same.

(d) The security agency must distribute 02 (two) pairs of uniform and other articles

e.g. Raincoat, Shoes in presence of MD or Senior officials every Year.

(e) The security Agency which fails to comply with the statutory provisions and

payment of necessary contributions to be considered for Stop Deal.

(f) The Security agency at the beginning of the contract must submit the list of Ex-

service man, ex-para military man, Police Personnel along with proof like relieve order

issued by Armed Force, Para-Military force or Police Force and the Identity Proof.

Payment of rates for various categories shall be applicable as declared by above

agencies from time to time. The Agency shall be reimbursed the difference of rates in

case of increase by the appropriate authority. In case of decrease in the wages it will

be adjusted in next bill.

All the armed Security Guard shall be paid wages at the same rate as per armed ex-

serviceman as per rates circulated by GUVNL. It is essential that all armed guard

must be Ex-Serviceman only.

The Contractor shall deploy not less than 50 %ESM security staff (i.e. Ex-

Indian Army /Navy /Air Force /BSF / ITBP / CISF and other CAPF /Gujarat

State Police Personnel) for Vital installations of GETCO, GSECL and Sensitive

locations of DISCOMs, rest of the security personnel can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM

Municipal Corporation area), The Contractor shall deploy not less than

% ESM security staff (i.e. Ex-Indian Army / Navy /Air Force / BSF/ ITBP /

CISF and other CAPF / Gujarat State Police personnel), rest of the security

personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for

monitoring and supervision of security guards at their end in order to

ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs,

if more number of Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e.

More than 50%), then the contractor agency will be bound to provide more

than 50% ESMs as demanded by concerned subsidiary.

Further, the following shall be obligations on the part of the contractor.

1. The agency should provide training to civil security guards as specified

in “The Gujarat Private Security Agencies Rules- 2007” or amended thereof.

a) Guard found Sleeping, Misbehaving, being disobedience on duty –Rs.

500/- Per day Per Guard plus applicable taxes (if any).

b) Agency failing to provide ESM/Civil Guards quantity as per tender /

contracts condition and GUVNL circulars- Rs. 300/- Per Day per Guard plus

applicable taxes (if any).

c) Guards not found wearing shoes, proper dress- Rs. 100/- Per day Per

Guard plus applicable taxes (if any).

d) Not disbursing wages to security guards on prescribe due date in a month

i.e. (On or before 7th day of the succeeding month) - Rs. 250/-per day plus

applicable taxes (if any) of delay.

For an Example:

If an agency has made wages payment to a security guards on 11th of the

Month, then penalty deduction shall be considered as Rs. 1000/- (For 4 days

i.e. 8th , 9th , 10th & 11th multiply by Rs.250/- per day of delay plus

applicable taxes (if any) )

The above mentioned penalties shall be deducted from the RA bill of

Security agencies.

3. Soft copy of I-card may be submitted with monthly bills submitted by

4. The upper age limit for ESM & Ex-police Guard shall be up to 65 years

subject to submission of fitness certificate issued by the Govt. civil Hospital

every year post completion of 60 years.

The wages / Remuneration shall be paid to the respective category of the guard as

per GUVNL Circular No. GUVNL/HR/Ex-Serviceman/1414 dt. 31.07.2017. However,

wages of Ex-policeman (Armed) shall be similar to Ex-serviceman (Armed) and Ex-

policeman (Un-Armed) shall be similar to Ex-serviceman (Un-Armed). Apart from this:

1. Ex-Servicemen and other security personnel (other than regular staff of

respective companies) deployed for the duties outside the headquarters, shall be paid

Rs.100/- per day as refreshment allowance provided they are on duty at that time

2. Other allowances (Bonus, ESI, Uniform, Washing, PF) should not be included

while approving overtime (extra duty) carried out by the same guard.

(4) Physical Fitness & Age Criteria:

Requirements for Armed & Unarmed Guards:

For Ex-Service men as specified by DGR (New Delhi)

a. Age Limit : Minimum 20 year & Maximum 60, Yrs Civil guards & 65 Yrs for

ex-Police guards & ESM

b. Height : 5’-6” Minimum

c. Weight : Not less than 50 Kg.

d. Chest :32” minimum

e. Education :Minimum 8th Std. pass & should be able to read & write

Gujarati Language.

f. Eligibility :Ex-serviceman as specified by DGR, NEW DELHI should be

retired person from Indian Army, Indian Air Force &

Indian Navy including BSF, CRPF, CISF, Assam Rifles only.

g. BMI : Body Mass Index-26

They should be physically fit and mentally alert and should be able to run a kilometre

in three minutes.

APPOINTMENT ORDER:-

The Agency shall provide the personnel meeting with the DGVCL’s requirement as

shown herein and the Agency will have to furnish a copy of appointment order issued

by them to the individual ex-service security Guard as and when deployed for the

assignment of the DGVCL.

The contractor should submit character certificate of all personnel at the time of

engagement & police verification for each personnel within one month. Discharge

Book of all ex- servicemen should be submitted duly verified before starting the

Security Contract.

(5) Payment to Contractor:- Payment will be made on monthly basis upon

raising bill by the contractor which shall be recorded in MB & RA bill by Authorized

officer of the DGVCL. Payment will be made by the concern officer of the DGVCL after

fulfilment of above. The contractor shall have to submit the challans of payment of

various statutory dues like PF/ESI/GST etc. Of previous month along with bill of

(6) All the persons engaged by contractor shall be on the contractor’s payroll

and the contractor shall have to disburse wages through Escrow bank Account only to

the personnel engaged as per prevailing rates finalized by GUVNL/ Labour

commissioner, Government of Gujarat from time to time. The contractor should have

also to indicate the names along with the wages paid to them through Escrow Bank

Accoun and submit one copy of the payment sheet and Xerox copy of the register as

proof of record/Verification.

(7) The Agency shall provide the duly joint signed of contractor and Concern

DGVCL officer daily attendance sheet of such guards to the Authorised officer of the

DGVCL. The contractor will be paid only for the period, his staff remains present as

per the attendance statement given to the DGVCL’s responsible officer. The charges

of the staff will have to be reduced for the number of days of absence from duty.

(8) The contractor shall have to make his own arrangement for residential

accommodation, conveyance, furniture, etc. for his security staff. The company will

not make any payment for such arrangements during the stay of the person at the

Headquarter. However, accommodation will be provided wherever it is available at the

existing rates of the DGVCL.

(9) Security Deposit (Refundable):- The contractor shall deposit with the

Company an amount equivalent to 5 % of the total order value as Security Deposit by

DD or by Bank Guarantee of any of the nationalized Bank as under within 21 days of

date of letter of intent/Letter of acceptance, as per Company’s rules. No interest will

be paid on Security Deposit.

Bank Guarantees issued by the following Banks as per GUVNL letter No.-

GUVNL/GM(F&A)/67 Dtd-15-04-2026 will be accepted as SD for period up to two

years contract period plus 6 months extension if granted as clause no.37. The

validity cut-off date in the GR is with respect to date of issue of Bank Guarantees

irrespective of date of termination of BG.

2. AU SMALL FINANCE BANK

3. BANDHAN BANK

4. CITY UNION BANK

6. DBS BANK INDIA LIMITED

8. DHANLAXMI BANK

9. EQUITAS SMALL FINANCE BANK

10. FEDERAL BANK

15. IDFC FIRST BANK

16. INDUSIND BANK

17. JAMMU AND KASMIR BANK

18. JANA SMALL FINANCE BANK

19. KARNATAKA BANK

20. KARUR VYSYA BANK

21. KOTAK MAHINDRA BANK

23. SOUTH INDIAN BANK

24. STANDERD CHARTERED BANK

25. TAMILNAD MERCANTILE BANK

26. UJJVAN SMALL FINANCE BANK

28. AHEMEDABAD MERCANTILE CO-OPERATIVE BANK LTD.

29. NUTAN NAGRIK SAHAKARI BANK LTD.

30. RAJKOT NAGRIK SAHAKARI BANK LTD.

31. SARASWAT CO-OPERATIVE BANK LTD.

32. SBPP CO-OPERATIVE BANK LTD.

33. SVC CO-OPERATIVE BANK LTD.

34. THE COSMOS CO-OP BANK LTD.

35. THE GUJARAT STATE CO-OPERATIVE BANK

36. THE SURAT DISTRICT CO-OP BANK

37. THE SURAT PEOPLES CO-OP BANK LTD.

38. THE BARODA CENTRAL CO-OPERATIVE BANK

39. THE PANCHMAHAL DISTRICT CO-OPERATIVE BANK

40. THE KALUPUR COMMERCIAL CO-OP BANK

41. THE RAJKOT COMMERCIAL CO-OPERATIVE BANK

42. THE BANASKANTHA MERCANTTILE CO-OP BANK LTD.

43. GUJARAT GRAMIN BANK

(10) The said Guarantee covering the period of successful execution of the

contracts must be invariably submitted within 21 (twenty one) days from date of letter

of intent/ Acceptance i.e. before placement of order, otherwise the LOI/LOA will be

out rightly cancelled and the EMD will be forfeited without entering into any

correspondence and this will be binding on the bidder. An agreement also has to be

signed between the successful bidder and Company then order will be placed.

(11) The Company shall be at liberty to deny the entry to the contractor’s

person/persons in the premises of the DGVCL if there is complaint against

person/persons for whatever reason including non-integrity, misconduct, non-

committing, misbehaviour displayed, and in that case, such type of person /persons

should be withdrawn immediately from Company’s assignment on written request

from the Authorised officer of the DGVCL.

(12) DGVCL shall not be liable to pay any other charges other than agreed upon

this contract. Weekly off reliever or substitute or overtime or any kind of financial

burden will not be paid by DGVCL whatsoever it may be. all such payment i.e. overtime

etc. as per provisions of the act should be borne by the contractor ,if the contractor

engages any security personnel for more than eight hours on any day, no any

escalation will be paid by the DGVCL.

(13) The Contractor shall deploy his staff as per requirement, which may vary

from time to time.

(14) The Contractor shall have to reduce or increase the security personnel as

per the requirement of the work for duration indicated from time to time and the

payment will be made to the Agency for the actual number of personnel deployed at

same rates agreed by the company against this tender.

(15) The Contractor shall have to provide security uniform, badges, I-cards etc.

and equipments i.e. Lathi, Torch, Whistles, shoes and required kits etc. in consultation

with the Authorised Officer of the Company for proper identification. The security

Agency must distribute 02 (two) pairs of Uniform and other articles e.g. Raincoat,

Shoes in presence of MD or Senior Officials every year.

(16) All other general terms and conditions of the Contracts Company’s /

Corporation’s /Nigam’s shall be applicable to this contract also.

(17) The contractor should provide copies of discharge / release certificate of

ex-army/ paramilitary personnel, personal bio-data with photographs of all such ex-

service personnel to be deployed before starting the contract activity.

(18) The security Head/ head of the concern office /Dept. concern, only will have

the right to check the physical standard, educational qualifications and age limit,

service records and antecedents before allowing a particular person retained by the

contractor for security. The party shall hand over copies of such records of security

men at the commencement of the contract.

(19) The agency shall provide full information, to the Company of the personnel

to be deployed, which shall include:-

a. Tampered proof photo copy of PAN Card.

b. Full name [photo copy of ex-serviceman Card or photo copy of Retirement /

Release Order];

c. Details of his native place with proof of address;

d. Name of bank, branch & bank Account Number; &

e. Declaration of Guard that he was not dismissed from Military / Police

Along with antecedents of each personnel as well as local Police station where he

(20) As the matter of security Department is a crucial, the Contractor’s security

men shall be deployed at given points after prior permission from the Company. No

contract security men will be shifted or inducted without prior permission and consent

of Authorized officer of the Company.

(21) Neither the part of contract nor any share of interest therein, shall in any

manner or whatsoever, be transferred or assigned or subject to any person, firm or

corporation, by the contractor directly or indirectly.

(22) (A) The contractor shall be responsible for the proper behaviour of the

person employed by him and exercise contract over name. He shall also be bound to

prohibit and prevent his employees for taking any direct or indirect interest and / or

support, assistance, maintaining or helping any persons or persons, engaged in any

anti-social activities, demonstrations, riots or agitations, which may in anyway be

detrimental or prejudicial to the interest of the company, community or of the

proprietors or occupiers of land / properties in the neighbourhood. In such events the

contractor not jeopardize the interest of the Company in any manner, i.e. by any

commission and the Company shall be indemnified by the contractor against any

consequential claims, action, suits, proceedings, loses or damages on any ground

whatsoever. The contractor shall be solely responsible and liable for any commission

by his personnel which may lead to any proceeding in the court of Law against the

company or claim for payment of damages / loss of property of any citizen.

(B) All the persons of the contractor entering on work premises shall be properly and

healthy dressed and shall were badges while working on premises of the DGVCL

including work site.

(23) Any failure of the part of the company at any time to enforce the strict

observance of the performance of the any of the terms and condition of this contract

or non exercised of any right mention in the contract shall not constitute a waiver of

such, terms, conditions or rights and shall not effect or deprive the company exercise

the same at any later last date.

(24) The contractor employing 10 (Ten) workmen on any day of the proceeding

6 (Six) months as contract labour shall be required to obtain requisite license at his

cost from the appropriate Licensing Officer before undertaking contract work. The

Contractor shall be solely liable and responsible for short Compliance with the

requirements under the Contract Labour (Regulation and Abolition Act) 1970 and rules

(25) Company shall not be liable in any respect for any damages or compensation

for any injury or for any occupational disease particular to the employment to any

person engaged throughout the contract and the contractor shall keep the Company

indemnified thereof by obtaining insurance of his security men.

(26) The contractor shall and ensure that all persons are provided with the

protective clothing like the helmets, gloves, safety shoes etc. as may be required from

safety points of view and all his persons shall follow the instructions issued by the

DGVCL from time to time in connection with safety and security.

(27) Each Security Guard provided by the Contractor should display Photo identity

on his chest and should bear ex. Army badge on both arms and same pattern worn

by guards of regiments.

(28) If during the currency of the order, the proportion of Ex-Service man / Ex-

Para Military / police personnel falls below as quoted by the firm in technical bid/

order, the agency will have to make up the short fall within 15 days failing which the

order shall be liable to be cancelled and forfeit the Security Deposit etc. And / or the

company will have the right to engage the required number of persons from other

sources at the risk and the cost of the Contractor. The Contractor shall be liable to the

Company for all consequential losses /damages additional expenses etc. Incurred by

the Company on Account of breach of contract.

(29) Final payment will be made only after satisfactory performance of the Ex.

Servicemen provided by the Contractor. Monthly bills shall be paid as per provisions

contained in and subject to tender terms and conditions.

(30) For any reasons whatsoever and of which the Company shall be sole judge,

the company may terminate this contract by giving the notice of three months and

the contractor and his personal shall vacate the site / work place on the expiry of such

period. In the event of such termination of contract, the Contractor shall be paid, for

all the work executed up to the period of termination, including refund of Security

Deposit, subject to deduction of any dues penalties, other recoveries etc. Within a

period of two months at the direction of the officer in charge.

(31) The contractor shall be liable to compensate for making good all damages /

losses arising out of theft, breakage, and pilferage of any office furniture, equipments,

fittings and fixture whatsoever as may be cause directly or indirectly by the person

engaged through him.

(32) Contractor shall exclusively be liable for non-compliance the provision of any

acts, laws, rules and regulations applicable from time to time having over engagement

of workers directly or indirectly or execution of work and the contractor hereby

undertakes to indemnify the Company against all actions, suits, proceeding claims,

losses, damages etc. which may arise under minimum wages Act, payment of wages

act, workmen’s /Employees compensation Act, persons injury

(Compensations Insurance) Act, ESI Act, fatal accident Act, Industrial dispute Act,

shops & Establishment Act, Employees provident Fund, Act, Family Pension Scheme

and Deposit-linked Insurance scheme or any other Act or statute herein not specifically

mentioned, but having direct or indirect applicable to the persons engaged under this

(33) During the period of contract, contractor himself or his authorized

representative shall be required to remain present at site, so that he can be

contacted in case of emergency.

(34) In case of any incident arises, pertaining to security, the Contractor’s Security

Staff has to lodge police complaint, i.e. FIR and carry out other police station

procedures on behalf of the Company and simultaneously the matter should be

reported to the local officer in charge. Security staff has to give details of incident and

police complain along with copy of FIR to the DOS / ADGP(S) / IG / DIG under the

jurisdiction of the concerned Police Station area and other areas which are governed

as notified areas.

(35) Contractor has to produce attested copies of the following documents in the

name of the agency issued by the Competent Authority as mentioned in pre-

qualification criteria.

(1) Copy of License Number under Private Security Agencies Regulation Act-2005

(2) Provident Fund Code Number.

(4) Professional Tax Number.

(5) ESI number.

(6) GST Number.

(36) Contractors should possess PF code Number in the name of the Agency.

Contractor who does not possess PF code will not be considered for acceptance of

(37) EXTENSION /TERMINATION OF THE CONTRACT:-This is the rate

contract for two years. The Company reserves the right to terminate the contract at

any time and it will be binding on the Contractor. No extension shall be granted except

in Force Majeure Conditions maximum upto 06 months. If performance is found not

up to the required standard, the same will be brought to an end by giving three

months’ notice in wiring.

In case, the agency / company / firm fails to provide services of security staff during

the contractual period or in case the security staff not found as per prescribed

qualifying criteria mentioned in the Tender / Order, subsidiary company may exercise

its discretionary power either

a) To recover by way of penalty terms

b) To arrange security staff from other agency, elsewhere after giving due notice to

the agency on account and at the risk and cost of the agency without canceling the

contract in respect of the numbers of security staff not provided within contractual

c) To cancel the contract

Meanwhile, when such contracts are terminated, the concerned subsidiary

company may make stop-gap arrangement for deployment of security staff with due

approval of Managing Director of the respective subsidiary company by stating proper

justifications thereof. Simultaneously, the subsidiary company should initiate

procedure for finalization of new tender. Here it is to mention that, in such case, new

tender should be finalized invariably within a period of 6 months from the date of

termination of contract. If the stop gap arrangement persists for more than 6 months

then the approval of ADGP(S), GUVNL is to be obtained invariably.

In above stated three events, the opinion of subsidiary company shall be final. In the

event of action taken under clause no. (b) Or (c), the agency shall be liable to pay

forany loss which subsidiary company may sustain on that account, but the agency

shall not be entitled to any saving on such arrangement made against default.

Further, subsidiary company reserves the right to terminate the contract at any time,

without assigning any reason, whatsoever, by giving notice period of one (1) month

from the date of Notice of Termination of the Contract. Agency will not be entitled for

any compensations / damages / losses, whatsoever, on account of such termination

of the contract.

(38) The company will release the payment of bill only after the Contractor makes

payment of wages through Escrow bank Accounts to the Security personnel and

submits evidence thereof to the Security personnel, deposits the provident Fund and

/ or produces the challan for the respective periods and performance certificate issued

by the Competent officer, so authorized by the company, every month.

(39) The contract rates shall include any incidental and contingent work,

although not specially mentioned in the contract, but is necessary for its completion

in an efficient and workman-like manner.

(40) ARBITRATION:- All questions, disputes or differences whatsoever which

may at any time arise between the parties to this agreement touching the agreement

or subject matter thereof, arising out of or in relation there to and whether as to

construction or otherwise shall be referred to the decision of the sole arbitrator,

appointed by the MD, DGVCL, for that purpose, who shall be a retired high court judge

or retired district and sessions judge, and the decision of the said Arbitrator shall be

final and binding upon the parties. Reference to the arbitrations shall be governed by

the provision of Indian arbitration and Conciliation Act, 1996 as amended from time

to time and the rules made there under.

(41) All other general terms and conditions of the Company, Agreement shall be

applicable to this contract also. During the tenure of the order, the Company may

impose terms and conditions for safety of the Company’s asset and men power.

(42) STATUTORY VARIATION:- Any statutory increase or decrease in the taxes

and duties subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to DGVCL’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to DGVCL.

(43) JURIDICTION:- All questions, disputes or differences arising under out of

or in connection with the tender / contract if concluded shall be subject to the exclusive

jurisdiction of the court under whose jurisdiction the place from which the tender /

acceptance of tender is issued, is situated i.e.Valsad.

(44) The successful bidder has to provide the man power as mentioned in order

within 30Days of the date of order.

1. The successful bidder has to execute agreement (Format attached) in Subsidiary

Companies on Non-Judicial Stamp paper of Rs. 300/- duly Notarized as per agreement

document uploaded herewith within 10 days after the payment of S.D. amount / Bank

Guarantee. The cost of No judicial stamp & Notary charges will be borne by the

successful bidder. The agreement shall be executed between subsidiary company &

the authorized representative of successful bidder as mentioned hereunder.

On approval of the offer of successful Bidder, a Contract Agreement is required to be

entered into between the subsidiary company and the successful Bidder. Subsidiary

company shall issue a detailed A/T/ work order incorporating various terms and

An Officer who signs the LOA / Purchase / Work Order is authorized to sign the

Agreement documents on behalf of the Purchaser / Service availed Company & from

the successful Bidder’s side, the Agreement can be signed by the Authorized

Representative.

In case of appointment of authorized representative, the agency is responsible for

doing all future communication / correspondence, representation if any, in respect of

awarded A/T, W/O by the authorized representative during the tenure of the contract.

If the Authorized representative is from a Partnership firm, then a certified copy of

partnership deed must be attached along with the signature of other partners who

have authorized the particular partner to execute and sign the Agreement.

If it is a private or public limited firm, a copy of the Resolution, authorizing the person

to execute and sign the Agreement on behalf of the firm, passed by the Board of

Directors along with the Company’s seal must be attached with the Agreement.

If it is a Proprietary Firm, then the proprietor himself should execute and sign the

Agreement and his full residential address must be available in the file. Upon

submission of security deposit and signing of Agreement, subsidiary company shall

issue a detailed A/T / work order by incorporating various terms and conditions.

The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at

his cost before commencement of order stating that for any accidents or damages to

the contractor's staff / equipment’s or any other persons/vehicle due to non-

observance of safety measures, DGVCL shall not be responsible.

General Instruction:

The respective tendering authority of the subsidiary Companies shall ensure the

(a) The security Agency must submit Escrow Bank Account Number, copy of the

pass Book in respect of each Security Guard.

(b) The security Agency must submit every month Bank Statement of salary

deposited for previous month, statutory deductions and payments made to EPF, ESI

Authorities etc. The Payment in the subsequent month will be made only if the agency

submit the above details / challans etc. And it will be responsibility of the concerned

approving officer to ensure the same.

(c) The Security agency must distribute 02 (two) pairs of uniform and other articles

e.g. Raincoat, Shoes in presence of MD or Senior Officials every year.

(d) The Security Agency which fails to comply with the statutory provisions and

payment of necessary contributions to be considered for Stop Deal.

(e) The Security Agency at the beginning of the Contract must submit the list of

ex-service Man, Ex-Para Military Man, Police Personnel along with proof like relieve

order issued by Armed Force, Para-Military Force or Police Force and the identity

(f) The security Agencies shall be required to open Escrow Bank Account for

payment of Monthly salaries to their Security Guards.

(g) Accordingly Escrow Agreement would be executed and signed between DGVCL,

Bank of security agency and security agency.

(h) DGVCL shall credit the payments in the designated Escrow Account opened by

Security Agencies.

(i) Security Agencies shall make payment of salaries/wages(as per rates circulated

by GUVNL from time to time) to the Security Guards from this Escrow Bank Account

(j) The firm / bidder has to deploy required security manpower within 30 days from

the date of receipt of the order. In case not deployed within stipulated period, penalty

of Rs.250/- per day per security staff plus applicable taxes (if any) will be deducted

from the RA bill, subject to maximum 10% of the contract value, inclusive of all taxes,

levies and duties.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER RELATED MATTERS.

1. Wages to be paid through banks to the employee deployed by the

A. The contractor shall pay minimum rates fixed under the GUVNL norms or at the

applicable rate depending upon the category of Guards. The wages shall be paid by

him before the expiry of 7th day of the last day of the month in respect of which the

wages are payable (i.e. wages of a month have to be paid by him in the first week of

the next month.) The payment shall be disbursed to the Guards through Escrow Bank

Account only. The agency shall have to submit the copy of letter given to the Bank

advising for crediting wages in individual Account of the Guard Along with photo copy

of the Cheque showing total payment to be made to al such Guards, whose Accounts

are operated in that Branch. (if there is more than one Branch, the Agency will have

to submit separately for each Branch). Any default will result in cancellation of contract

B. The Contractor shall give his telephone number and address to the Company so

that in case of labour trouble etc. The contractor can be contacted. The contractor

shall arrange to have his office outside the factory premises and the Contractor shall

keep himself present throughout the hours.

2. LABOUR LAWS:-

(a) Person below the age of 20 years and above age of 60 years (above age

years for Ex-Police guards) shall not be employed for the work by the Contractor

/agency. DGVCL reserve right to recover penalty if any guard found below the age

limit or over age limit as prescribed.

(b) No female worker shall be employed in the night shift between 7:00 PM to 6:00AM

(c) Contractor shall maintain a valid labour licence under the Contractor Labour

(Regulation and Abolition) Act for the employing necessary manpower to be required

by him. In the absence of such license the contractor shall be liable to terminated

without assigning any reasons thereof.

(d) The contractor shall, at his own expense, comply with all labour laws applicable

from time to time and keep the Company indemnified in respect thereof. Some of the

major liabilities under various labour and industrial Laws which the Contractor shall

comply with are as under:-

1) Payment of contributing of way of employer’s contribution towards provident

Fund, family Pension Scheme, Deposit Linked insurance Scheme, Administrative

Charges etc. At the rates made applicable from time to time by the Government of

Gujarat / Government of India or other Statutory Authorities.

2) Payment of deposit in respect of each contract Security Personal at the applicable

rate with the office of Commissioner of Labour as per Contract Labour (Regulation and

Abolition Act.)

3) License as prescribed under the contract Labour (regulation and Abolition) act

and Rules framed there under depending upon the number of workman employed by

the Contractor. License is compulsory if ten or more labours engaged due date.

4) Identity Cards as prescribed under the factories Act / Shops & Establishment Act

(as the case may be) with photo affixed there to the same for identification.

5) Payment of retrenchment compensation, notice pay and other liabilities as per

industrial Disputes act, any payment to the Contractor’s employees arising out of any

claim or disputes under the industrial Disputes Act.1947 or any other Labour Laws.

6) Payment of compensation in case of accident injury.

7) Provision of crèche if the female labour employed are more than 30 numbers.

8) Maternity leaves as per the provision of maternity Benefit Act.1961.

9) Provident fund & Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund & family pension scheme in respect of

each concerned against Employee Provident Fund & Family Pension Scheme at the

rate of 8.33% ( or at the rate made applicable by the Government from time to time

) of the wages. The contractor’s contribution & his workers contribution towards

provident fund, family pension scheme shall be deposited by the contractor with

Regional provident fund commissioner, Ahmedabad

10) Deposit Link Insurance:-

The contractor shall have to deposit 0.5% of the wages in respect of employees who

is a member of the provident fund as the contribution to the Deposit link insurance

scheme with Regional Provident Fund Commissioner, Vapi.

11) Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited by the

contractor with Regional provident fund commissioner, Ahmedabad at the rates

12) Paid Leave Facility:-

Paid Leave facility at the rate of one day for every 20 days worked by the contractor

labour shall be provided by the Contractor to his workers. He shall maintain leave

records /leave cards for individual labourers which shall be duly verified, approved and

certified by the Authorized Officer of the Company. This is line with the GUVNL Circular

no. GUVNL/HR/leave Salary/1824 dated 04/11/2023.

13) Workmen’s / Employees compensation Fund & Employer’s Liability

The contractor shall cover all his employees under workmen’s compensation fund &

under the liability insurance.

14) The contractor shall employ adequate number of experience staff at site for daily

supervision & for maintenance of various register & records required under the law &

contract. No payment for supervision shall be admissible.

15) Contractor to Indemnify the DGVCL:-

The contractor shall indemnify and keep indemnified the Company every member,

officer & employees of the Company, also Engineer in charge his staff against action

proceedings claims, demands, costs & expenses whatsoever arising, out of or in

connection with the matters referred herein above clauses and elsewhere & against

all actions, Proceedings claims, demands, cost & expenses which may be made against

the Company by any workmen / employees of the Contractor or any Sub Contractor

and / or contractor from any liability any wise any workman employees of the

contractor or subcontractor under any laws, Rules or regulation having the force of

low including but not limited claims against the Owner Workmen Compensation Act

1923 and its amendment from time to time.

The employees’ Provident Fund Act,1952 and or the Contract Labour (Abolition and

Regulation) Act.1970 the Company Shall not be liable for in respect of or in

consequence of any accident or injury to workman of other person in the employment

of the Contractor or his sub contractor and the Contractor shall identify workman in

the Company against all such damage and compensation and against all claims,

demands, proceeding costs, charges and expenses what so ever in respect thereof or

in relation there to.

16) Workman’s / Employees compensation & employer’s liability

Insurance shall be affected for all the contractor’s employees engaged in the

performance of these contractors. If any of the work is subjected, the contractor shall

require the sub-contractor to provide workman’s Compensation and employers liability

insurance for the letter’s employees are covered under this Scheme.

If any agency found having involved in any kind of malpractices such as under

payment to its employees, irregularity in computation of duty hours, less deduction of

provident Fund & Default in other statutory compliances or in maintaining required

manpower as per contract or failure in employing leave Reserve Supervisor, the

Company will have the right to terminate the contract of such agency immediately

without giving any notice.

3. The company will be entitled to deduct directly from the bills, to be paid to the

contractor any sum payable by the contractor and which sum / sums the company is

required to pay as a principal employer on account of Contractor’s default in respect

of all liabilities referred to in above clauses.

4. Contractor’s default in respect of all liabilities referred to in above clauses.

5. Nothing in the contract document stated shall anywise constitutes any workman

/employees of the Contractor or any sub-contractor as or to be workman employees

of the owner or place obligatory liability in respect of any such workman / employee

upon the company.

6. Office correspondence will be carried out in English and if at any time to facilitate

the contractor, Gujarati Translation may be furnished if deemed fit. The English

version will be the contract one and the same only will be held good for legal matter.

7. Contractor will be responsible and liable to pay difference in wages if any and or

observe the revised Service Conditions that may be awarded by the Honourable

Industrial Tribunal effective from the dated directed in the award.

8. Party shall have to provide at their own the required personal protective

equipments of standard make (ISI approved) to their staff during work execution and

it will be their responsibility to see that same are wear by your employee while at

Other Conditions:

(1) Conflict of interest amongst bidders:

If participating bidders are found to have a conflict of interest, then the

participating agencies shall be disqualified, during the technical scrutiny / evaluation

of the security tender invited by subsidiaries of GUVNL.

A bidder may be considered to have a conflict of interest with one or more parties in

this bidding process of security tenders as mentioned below:

1. They have proprietor / Partner(s) / Director(s) in common.

2. They have the same legal representative / agent for purposes of the bid.

3. Different agencies participated in single tender but found common Proprietor /

Partner(s) / Director(s)

4. In case of a holding company having more than one independently registered firms

or more than one firm having common business ownership / management, only one

firm should quote. Similar restrictions would apply to closely related sister companies.

Bidder must proactively declare such sister / common business / management firms

in same / similar line of business.

5. Bidder should not act in contravention/violation to the provisions of competition act,

as amended from time to time

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders.

(2) Relationship with employee:

Every bidder should at the time of submission of bid, give a declaration asunder.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share

in partnership firm) of any employee of the tendering Company or his/ her relative as

defined in Section 2(77) of the Company’s Act. 2013 is 10 percentage or more, the

tendering Company will not deal with such Company/Firms at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid.

Nondisclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering Company.”

(3) Applicability of Stop Deal / Banned for business dealing / blacklisting:

(i) The firm, stop deal and / or banned for business dealing and / or blacklist by GUVNL

or any subsidiary Companies of GUVNL shall be considered as a stop deal and / or

banned for business dealing and / or blacklisting for all Companies.

(ii) Effect of putting a firm for Stop dealing / Banned for business dealing / blacklisting:

A. The proprietor / all the partners / directors of the stop deal / banned for business

dealing / blacklisting firm shall also be considered for stop deal / banned or business

dealing / blacklist.

B. Once the name of the firm and / or proprietor/ partner/ director of the firm appears

in the list of Stop dealing / Banned for business dealing / blacklist in any Company of

GUVNL and its Subsidiary Companies,

i. No enquiry shall be issued to a firm.

ii. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be ignored.

C. Action to be taken, when a Firm and / or proprietor/ partner / director of the firm is

put on Stop dealing / Banned for business dealing/ blacklisting by GUVNL or any

of its subsidiary Companies, during tender process: -

i. Before opening Technical bids, the bid submitted by the Firm will be treated as

Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

ii. After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

iii. After opening of price bid, the offer of the firm should be ignored and will not be

further evaluated. The firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.

iv. The BG/EMD submitted by the Firm with tender should be returned after obtaining

Confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

D. If a Firm is put on Stop dealing / Banned for business dealing / blacklisting in one

Company and is already executing work and / or Letter of Acceptance / purchase

Order awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

E. The amount of EMD / SD / any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/SD/ PG

in the form of bank Guarantee shall be encashed and appropriated.

F. The Stop dealing/ Banned for business dealing/ blacklist shall be Firm-specific and

when a Firm is put on Stop dealing/Banned for business dealing/blacklist, all the

manufacturing works of the Firm shall be on Stop dealing/Banned for business dealing/

blacklist for GUVNL and its Subsidiary Companies& for all Services of the Firm.

G. If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/blacklist.

H. The Board of Directors of the concerned Company may however, if he considers

it to be in the interest of the Company, remove the ban in respect of any specific

Service / Supply from any supplier for that Company only.

Every bidder should, at the time of submission of bid, give a declaration that bidder

and / or proprietor / partner / director of the firm has not been placed on Stop dealing

/ Banned for business dealing / blacklisting by GUVNL and it’ Subsidiary Companies.

Signature of Contractor C.E.O & S.E (O&M)

DGVCL, Circle office, Valsad

To create an environment where business confidence is built through best business

Practice and is fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the ultimate benefit of society and the nation.

Company’s Commitment Party’s Commitment

Maintain the highest Technical Not to bring pressure recommendations

Standard in Business and from outside Company to influence its

Professions decision

Ensure maximum transparency Not to use intirnidation, threat inducement

to the satisfaction of or pressure of any

Ensure to fill the terms of To be prompt and responsible in fulfilling

Agreement / Contract and to the contract, agreement, legal obligations.

consider objectively the

viewpoint of parties.

Ensure regular and timely Provide goods and / or services timely as

release of payments on due per agreed quality and specifications at

dates for work done. minimum cost to COMPANY.

Ensure that no improper Abide the general discipline to be

demand is made by employees maintained in our dealings.

or by anyone on our behalf.

To give maximum possible To be true and honest in furnishing

assistance to all the vender / information.

tenderer / Service provider and

other to enable them to

complete the contract in time.

To provide all information to Not to divulge any information business

tenderer / Contractors relating details available during the course of

to contract / Job which facilitate business relationship to others without the

him to complete the contract / written consent of Company.

Job Successfully in time.

Ensure minimum hurdles to Not to enter into cartel / syndicate /

Vendors / tenderers / understanding whether formal / non-formal

Contractors in completion of so as to influence the price.

Agreement / Contract / Work

Seal & Signature of Contractor C.E.O & S.E (O&M)

DGVCL, Circle office, Valsad

(Party’s Authorized Person)

(To be submitted by Tenderer along with Technical Bid)

DETAILS OF THE TENDERER / AGENCY

[These details are necessary to create the database of TENDERER(S)]

NAME OF TENDERER

Within Gujarat / Outside Gujarat

(Indicate the relevant status)

Pvt. Firm / Public Ltd. / State Govt. Under Taking (Indicate the relevant status)

Central Govt. Undertaking

License No. & Date under PSARA-2005

From Date:-___________ to Date:-

License Validity Period __________

Registered Office

Representatives

Address of firm

Contact Person Name

City & Pin code No.

Phone No. (Office)

Phone No . (Residence)

Web site address

Seal & Signature

(Party’s Authorized Person)

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS

DEALING / BLACK LIST THERE OF)

All bidders will have to furnish the following Undertaking duly filed in, signed and

stamped for each quoted item of the Tender along with the Technical Bid.

I / We _____________________________________________ authorized signatory

M/s. ___________________________________ and their proprietor / any partner /

any directors of the firm is not stop deal and / or banned for business dealing and /

or black listed by GUVNL and / or their any subsidiary company viz. GSECL / GETCO /

DGVCL / MGVCL / UGVCL / PGVCL or any other public Sector undertaking or

government (State / Central ) Organization.

Seal of The firm Signature of the Tenderer

E.M.D BANK GUARNTEE FORMAT

FOR TENDER NO…………………………………………………………

(Bank Guarantee on Non- Judicial Stamp Paper of Rs.300/-)

(Name & Address of the Firm) having their Registered Office at

__________________________ (Address of the Firm’s Registered

Office) (Hereinafter called the ‘Tenderer’) wish to participate in the

______________ (Name of the Work) for

DGVCL----------And WHEREAS A Bank Guarantee for (Hereinafter called

the Beneficiary) Rs._____________________ (Amount of EMD) valid

till_________(Mention here date of validity of this Guarantee which will

be 4(Four) months beyond initial validity of Tender’s Offer) is

required to be submitted by the Tenderer along with the

(Name of the Bank & Address of the Branch giving the Bank Guarantee)

having our Registered Office

_________ (Address of Bank’s Registered Office) hereby give this Bank

hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from the DGVCL or any Officer authorized by it in

this behalf any amount not exceeding Rs. __________________

(Amount of E.M.D), (Rupees

(In words) to the said DGVCL on behalf of the Tenderer.

We _________________________________(Name of the Bank ) also

agree that withdrawal of the Tender or part thereof by the Tendered

within its validity or Non submission of Security Deposit by the

Tendered within one month from the date of Tender or a part thereof

has been accepted by the DGVCL would constitute a default on the part

of the Tenderer and that this Bank Guarantee is liable to be invoked

and enchased within its validity by the Beneficiary in case of any

occurrence of a default on the part of the Tenderer and that the

enchased amount is liable to be forfeited by the Beneficiary.

This Agreemeloint shall be valid and binding on this Bank up to and

inclusive of _____________________________(Mention here the date

of validity of Bank Guarantee ) and shall not be terminable by Notice or

by Guarantor change in the constitution of the Bank or the firm of

Tenderer or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or

consent by or between the Tenderer and the DGVCL.

“Notwithstanding anything contrary contained in any law for the time

being in force or banking practice, this Guarantee shall not be

assignable, transferable by the beneficiary (i.e. DGVCL). Notice or

invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the

Guarantee can be made only by the beneficiary directly.”

Notwithstanding anything contained herein before our liability under

this Guarantee is restricted to

Words). Our Guarantee shall remain in force till

________________________(Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us

in wiring on or under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’ Authorized

Address of the Bank with Branch Code, Signatory with Official Seal.

Telephone & Fax Nos.

Name of Designated banks:

1. All Nationalized Banks including Public Sector Bank; IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state government

business which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

3. Note: the Banks shall be recognized/notified by Finance Dept. Government of

Gujarat from time to time.

FORM OF BANKER’S UNDERTAKING (For SD & PG)

[For Performance Guarantees (PG) for Contract period

as per Commercial Terms and Conditions of Tender]

(Bank Guarantee on Non- Judicial Stamp Paper of Rs.300/-)

hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from the DGVCL. Or any Officer authorized by it in this behalf

an amount up to and not exceeding Rs.________ (in words)

Rupees________________________ _______________ to the said DGVCL. On behalf

of M/s._________________________ who have entered into a Contract for the

Supply/Works specified below:

This Agreement shall be valid and binding on this Bank up to and inclusive of

__________________ and shall not be terminable by notice or by change in the

constitution of the Bank or the Firm of Contractors/ Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agree, with or

without our knowledge or consent by or between Tenderer and Company to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. DGVCL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained herein before our liability under this

Guarantee is restricted to Rs._______(Amt. Of S.D.) (Rupees__________________

_________________) (In Words). Our Guarantee shall remain in force till

________________( Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in wiring on or under this Bank Guarantee

shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Signature of the Bank’ Authorized Signatory

Address of the Bank with Branch Code, with Official Round Seal.

Telephone & Fax Nos.

Name of Designated banks:

1. All Nationalized Banks including Public Sector Bank; IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state government

business which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

3. Note: the Banks shall be recognized/notified by Finance Dept. Government of

Gujarat from time to time.

(ON STAMP PAPER OF Rs.300/- duly Notarized)

CONTRACT AGREEMENT

This Agreement made at _________ the ________________________________ day

of ______________________________ in the Christian Year Two thousand

___________ between ____________(herein after referred to as “THE

CONTRACTOR’’ which expression shall unless excluded by or repugnant to the contract

include its successors or permitted / Authorized assigns) of the “ONE PART” and

the ________________(Name of the Company) their head Office at

______________ (address of the company) (herein after called The Company which

expression shall unless excluded by or repugnant to the context include its successors

or assigns) of the other part.

WHEREAS the aforesaid _____________ (Name of the Company) has accepted the

tender of the aforesaid contract

per _________________,(Name of the Company) LOI/

LOA______________________ hereafter called “The Works” and more particularly

described enumerated or referred to in the specifications, terms & conditions

prescribed in the LOI/LOA letter, covering latter and other letters and schedule of

price which for the purpose of identification have been signed by

Shri ___________________ on behalf of the Contractors and by

_________________ on behalf of ___________(Name of the Company) a list

whereof is made out in the schedule hereunder written and all of which said document

are deemed to form part of this contract and are included in the expression “THE

WORK” wherever herein used upon the terms and subject to the conditions hereinafter

And whereas___________(Name of the Company) has accepted the tender of the

contractor for the Said Works for the sum of Rs._________/- (Rupees

___________________Only) upon the terms and subject to the conditions

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND

1) This Contractor shall do and perform all works and things in this contract

mentioned and described or which are implied there in or thereform receptivity or

are reasonably necessary for the completion of the work as mentioned and at

the times, in the manner and subjects to the terms, Conditions and stipulations

contained in this contract, and in consideration of the due provision, executions,

construction and completion of the works agreed to by the contractors as aforesaid,

__________ (Name of the Company) doth hereby covenant with the contractor to

pay all the sums of the money as and when they becomes due and payable to the

contractor under the provisions of the contract. Such payments to be made at such

times and in such manner as is provided by the contract.

2) The conditions and covenants stipulated herein in this contract are subject

to and without prejudice to the rights of ______________(Name of the Company) to

enforce penalty for delays and / or any other rights whatsoever including the right to

reject and cancel on default or breach by the contractors of the conditions and the

covenants as stipulated in the general conditions, specifications, from or tender

schedule, drawing, etc, attached with ___________________________________.

(Name of the Company)LOI/LOA No. _____________________________________.

The contract value, extent or supply delivery dates, Specifications and other

relevant matters may be altered by mutual stamp and if so altered shall not be deemed

or construed to mean or apply to affect or alter other terms and condition of the

contract and the general conditions and the contract so altered or revised shall be and

shall always as deemed to have been subject to and without prejudice to the said

List of documents forming part of the Contract:-

In witness whereof the parties here to have set their hands and seals this day and

month-year first above written.

1) SIGNED SEALED AND DELIVERED BY:

Signature:_________________

Designation and official seal.

In the presence of name full address and signatures:

2) SIGNED, SEALED, Designation BY:

Signature:_________________

Designation and official seal.

For and on behalf of ___________________________________(Name and address

of the company).

In the presence of name full address and signature:

(On Rs.300/- stamp)

[To be submitted along with Technical Bid]

The C.E.O & S.E (O&M),

DGVCL, Valsad Circle,

The Club Resort, Vashiyer,

Sub: Providing Armed, Unarmed and Civil Guards for security services of

various offices, stores under DGVCL, Circle Office, Valsad.

We M/s. __________________ [Name and address of bidder] for tender of Providing

Armed Guards & Unarmed guards services for field offices of Valsad (O&M) Circle

(Tender No. ________________________) hereby confirm that no complaints/no

observed adversity in the working of our firm in the assignments/ No Involvement in

Union activities by the employees employed by our Agency/ No pending dispute in

court. Further I/We hereby also confirm that no assignment assigned to us are

incomplete in reference to the above cases. Any offer without above

undertaking will not be considered and the tender will be out rightly ignored in the

absence of above certificate. In case, if any discrepancy is found regarding the details

of the undertaking, our tender shall be out rightly rejected at any stage of tender.

Yours faithfully,

Name of the bidder

To be filled in and submit with technical bid

Sr. Particulars Compliance

1 Tender fee Submi9tted?

2 Earnest Money Deposit (EMD) Submitted?

3 Documents of Ownership of the firm Submitted?

4 Complete Correspondence Address of the

Registered / Corporate office of the Firm along

with Contact no. and E-mail IDs Submitted?

5 Copy of the license number Submitted?

6 Certified Copy of Labour License Number

7 Latest Bank Solvency Certificate Submitted?

8 Net worth Should be positive for the last 3 (three)

financial years. The bidder has to submit the copy

of profit and loss and B/S audited by Chartered

Accountant submitted?

9 Annual turnover of Rs.1.5 Crores for each of three

previous financial years and copy of balance sheet

audited by chartered Accountant Submitted?

10 Satisfactory experience certificate of GUVNL / its

subsidiary Companies / other reputed

organizations Submitted?

11 Certified copy of GST Registration Number

12 Photocopy of Professional Tax Number certificate

13 Certified Copy of PAN Number of the firm

14 Certified copy of Group insurance Policy

15 Certified Copy of P.F. Code Number Submitted?

16 Certified Copy of ESI Number Submitted?

17 Every bidder should submit last three years self-

declaration regarding payment of statutory dues

of PF, ESI & professional TAX within stipulated

18 List available ARMS with valid licence Submitted?

19 Party shall have to certify that the submitted

tender is “UN CONDITIONAL”

20 Declaration against any Complaint / Observed

adversity in working of the party in other

assignments of group or any where party did not

complete the assignment.

21 Declaration against any involvement in union

activities by the employees employed by the

Agency, pending dispute in Court. etc

22 Self-declaration certificate of imparting training to

the security personal as per the private security

agencies regulation Act-2005

23 Self-declaration Software Facility must be

provided by security Agency for real time online

tracking & monitoring of deployed security guards

with minimum storage of three months.

24 Please mention the % of the Ex-Service man

offered for this tender of total requirement.

25 Please mention the % of the Ex-para military /

police personnel offered for this tender of total

26 GSTIN, HSN CODE & SAC CODE

27 Bidder should have executed similar work with

single order value of minimum Rs.1.5 Crore or

two orders having values of Rs.1.0 Crore or three

orders having value of 0.5Crore each during last

28 Certified copy of last executed order for the same

work submitted?

29 Copy of the license number under PSARA Act-2005

Sub:- Providing Armed, Unarmed and Civil Guards for security of various

field offices, Stores, Colonies under DGVCL, of Circle Office, Valsad & for

the protection of I/C Squad for the Same.

Sr. Description Qty. In Nos.

1 Providing Ex-Service Man security staff (i.e. Ex- Indian Army /

Navy / Air force / BSF/ CISF and other para military / police

personnel ) round the Clock (Un-Armed) area ‘A’

2 Do- but for area ‘B’

3 Do- but for area ‘C’

4 Providing Ex-Service Man security staff (i.e. Ex- Indian Army /

Navy / Air force / BSF/ CISF and other para military / police

personnel ) round the Clock (Armed) area ‘A’

5 Do-but for area ‘B’

6 Do-but for area ‘C’

7 Civil Guard Zone-1

8 Civil Guard Zone-2

Sr. Category Area

1 A AHMEDABAD (UA) Only

2 B VADODRA, SURAT (UA), BHAVNAGAR, JAMNAGAR (UA) &

3 C Area not covered under Area ‘A’ & ‘B’

The rates are exclusive of GST. GST at prevailing rate, if applicable will be paid by

“DGVCL” extra on production of paid evidence / challan.

The ex-para military shall be paid wages as per ex-serviceman. The ex-police man will

be paid wages as per ex-serviceman. The Wages / Remuneration shall be paid to the

respective category of the guard as per GUVNL Circular No. GUVNL/HR/Ex

Servicemen/1414 Dt.31.07.2017 and subsequent amendment from GUVNL/GoG from

Any bidders quoting service charge less than the 0% or Memorandum issued by

Ministry of Finance, Government of India, New Delhi shall be automatically disqualified

from the tender process.

Note:- The minimum service charge in the procurement of manpower

Outsourcing services may be fixed as 3.85% (3% profit plus transaction

charges which are 0.85% at present) as proposed by GeM and Office

Memorandum No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of

Finance, Government of India, New Delhi.

DGVCL, Circle office, Valsad

Providing Armed, Unarmed and Civil Guards for security of various field offices,

Stores, Colonies under DGVCL, of Circle Office, Valsad & for the protection of I/C

Squad for the Same.

NAME OF NO OF GUARDS.

SR. DIVI/ SUB/ Ex. Ex. Civil Remarks

NO. CIRCLE/ Arm Unarm Guar Total

CORPORATE. Guard Guard d

1 Valsad Circle 0 0 0

3 Valsad (R) Dn.

Atak pardi Store 1 1 1

Khergam S/Dn 1 1 1

Bilimora Antalia 1 1 1

Bilimora Town 1 1 1

Rumla S/DN 1 1 1

Dungri S/DN 1 1 1

Chikhli S/DN 1 1 1

Rankuva S/DN 1 1 1

Dharasana S/DN 1 1 1

Valsad City Dn 0 0 0

West S/Dn 1 1 1

Costal S/Dn 1 1 1

Valsad East S/DN 1 1 1

Gundlav S/DN 1 1 1

Atul S/DN 1 1 1

Valsad city store 1 1 1

VAPI-R DIVISION

Vapi West 1 1 1

Pardi Rural 1 1 1

Pardi Urban 1 1 1

Dungra S/DN 1 1 1

Udwada S/DN 1 1 1

Kaparada S/DN 1 1 1

Sutharpada S/DN 1 1 1

Ronvel S/DN 1 1 1

Vapi Ind Store 1 1 1

Vapi Ind Dn 1 1 1

VAPI GIDC 1 1 1

Solsumba s/dn 1 1 1

SARIGAM (IND) 1 1 1

SARIGAM-R 1 1 1

BHILAD S/D. 1 1 1

Sanjan S/DN 1 1 1

Rural S/DN 1 1 1

Vejalpore S/Dn 1 1 1

Jalalpore S/Dn 1 1 1

Sisodhara S/Dn 1 1 1

Tankal S/Dn 1 1 1

Maroli S/Dn 1 1 1

Gandevi S/Dn 1 1 1

Amalsad S/Dn 1 1 1

Wagahi Division 1 1 1

Waghai S/Dn 1 1 1

Vansda S/Dn 1 1 1

Ahwa S/Dn 1 1 1

Saputara S/Dn 1 1 1

Anaval S/Dn 1 1 1

Pipalkhed S/Dn 1 1 1

Work: Providing Armed, Unarmed and Civil Guards for security services of

various offices, stores under DGVCL, Circle Office, Valsad.

Guard Total for Two

Sr. No Particulars Month as on

Require Year in Rs

Providing Ex-Servicemen security staff

(i.e. Ex Indian Army/Navy/Air

1 Force/BSF/CISF/ and other paramilitary/

Police Personnel) Round the clock

(Armed Guard) for Area B (Zone I)

Providing Ex-Servicemen security staff

(i.e. Ex Indian Army/Navy/Air

2 Force/BSF/CISF/ and other paramilitary/

Police Personnel) Round the clock (Un-

Armed Guard) for Area B (Zone I)

Providing Ex-Servicemen security staff

(i.e. Ex Indian Army/Navy/Air

3 Force/BSF/CISF/ and other paramilitary/

Police Personnel) Round the clock

(Armed Guard) for Area C (Zone II)

Providing Ex-Servicemen security staff

(i.e. Ex Indian Army/Navy/Air

Force/BSF/CISF/ and other paramilitary/

Police Personnel) Round the clock

(UnArmed Guard) for Area C (Zone

Providing of Civilian Security Guards

5 only for protection Field offices of Circle

office valsad. (Zone-I)

Providing of Civilian Security Guards

6 only for protection Field offices of Circle 18219.88

office Valsad. (Zone-II)

Providing of VPS Drivers for GUVNL

police station, Valsad. ( Ex-

paramilitary& Ex-policeman) as per

GUVNL / SECURITY/VPS/38/5.03.2012

8 Total in Rs. 169 Rs.

9 GST in % (percentage) GST % 18%

10 GST in Rs. Rs.

12 Service charge in (%) %

13 Service charge in Rs. Rs.

14 Grand Total (11+13) Rs.

14 Grand Total (11+13) Rs.

1. The Wages / Remuneration shall be paid to the respective category of the guard as per

GUVNL Circular No. GUVNL/HR/Ex Servicemen/1414 Dt.31.07.2017 and subsequent

amendment from GUVNL/GoG from time to time. However, wages of Ex-policeman

(Armed) shall be similar to Ex-serviceman (Armed) and Ex-policeman (Un-Armed) shall be

similar to Ex-serviceman (Un-Armed).

2. The minimum service charge in the procurement of manpower Outsourcing services may

be fixed as 3.85% (3% profit plus transaction charges which are 0.85% at present) as

proposed by GeM and Office Memorandum No.F.6/1/2023-PPD, dated23.06.2023, Issued

by Ministry of Finance, Government of India, New Delhi.

3 Minimum wages will be revised from time to time on the basis of directives of GOG.

4. All the provisions of GST will be applicable as per prevailing GST Structure from time to

5. Price Bid shall be evaluated on End Cost Price Basis

6. L1 bidder shall strictly adhere to Schedule A & B.

7. DGVCL reserve right to recover penalty if any guard found below the age limit or over age

limit as prescribed.

I/We are ready to work at _______% of Service charges of estimated amount.

Contractor’s signature

(With Rubber Stamp)

DGVCL, Circle office, Valsad