Supply, Installation, Testing, and Commissioning (SITC) of 200 Nos. of Automatic Sanitary Napkin Vending Machines Across Various Toilet Blocks in Ahmedabad City, along with five (05) Years of Maintenance Services.

technical bid and Supporting by Tenderer and other documents in sealed

documents cover & delivery in person / RPAD / Speed post

/ Courier Date. 22/05/2026 Up to 18.00 Hour

to, Swachh Bharat Mission Office, AMC,

Ground Floor, B Block, Sardar Patel Bhavan,

Danapith, Khadia, Ahmedabad - 380001. The

hard copy of tenders received after this date

and time shall not be entertained under any

circumstances. Tender shall be submitted in

two copies (Original & Duplicate) Annexure-3

Financial Proposal to be submitted online only.

Opening of PQ (Technical) From Dt.25/05/2026 - 11:00 hours onwards

Bid validity period 180 days from opening of Price-Bid

Project Duration Contract Period for SITC – 01 year from

the date of receipt of the LoI/Work

Order/Purchase Order, with a further

extendable period of 01 year subject to

mutual understanding between AMC and

the Contractor.

• SITC – To be completed within 7 days

from the date of receipt of the each

LoI/Work Order/Purchase Order. The

work shall be considered complete only

Automatic Sanitary Napkin Vending Machines Page

after satisfactory testing, approval by

AMC engineers, and issuance of the

Letter of Acceptance (LOA).

• Maintenance Period – 05 Years

(commencing within 7 days after

successful completion of the SITC of the

Payment Details Document Fee Rs. 1500/- In form of Account Payee Demand

Draft/Pay Order payable in the favour of

“Municipal Commissioner, Ahmedabad

Municipal Corporation”.

EMD Total amount of EMD Rs. 25,500/- shall have to

EMD Total amount of EMD Rs. 25,500/- shall have to

be paid by pay order/demand draft/Bank

Guarantees of any Bank as mentioned in AMC

circular, payable at Ahmedabad in favour of

Municipal Commissioner Corporation only.

General Terms & Bidders who wish to participate in this E-Tender will have to procure a valid

Conditions digital certificate as per information Technology Act 2000. Bidders can procure

this certificate from any of the Government approved certifying agencies i.e.

(n) Code Solution.

Bidders shall upload the tender documents after submitting the DD/Pay order

details for tender fees and EMD details online. The Demand Draft/ Pay Order

toward Tender Document fees can be submitted along with Earnest Money

Deposit before the due date as specified above. This should be as per details

given online and it should be drawn up before last date of the uploading of the

tender. The intending bidders shall have to submit the following documents

along with the EMD. The Bidder should submit all the forms electronically

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for this work is available only in electronic format which

can be downloaded free of cost by the bidder.

SUBMISSION OF TENDER: -

Tenderers shall submit their offer in electronic format on above mentioned

website on or before the scheduled date and time as mentioned, after Digitally

Signing the same. No price bid in physical form will be accepted and any such

offer if received by Ahmedabad Municipal Corporation will be outrightly

rejected. Bidder shall have to submit separate account payee DD for Tender

Fee & EMD drawn in favour of Municipal Commissioner, Ahmedabad Municipal

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OPENING OF TENDER: -

The Technical Bid will be opened on the specified date online on website

www.tender.nprocure.com Bidders or their representative who wish to

participate in online tender opening can log on to https://amc.nprocure.com on

the date and time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Ahmedabad Municipal

Corporation, Solid Waste Management Department at the time of tender

opening can do so. Only one representative of each firm will be allowed to

remain present.

Information for 1. Internet site address for e-Tendering Activities will be

online www.tender.nprocure.com

participation 2. Interested bidders can view detailed tender notice and download tender

documents from the above-mentioned website.

3. Bidders who wish to participate in online tender have to register with the

website through the “New User Registration” link provided on the home

page. Bidder will create login id & password on their own in registration

process Bidders who wish to participate in this tender need to procure

Digital Certificate as per Information Technology Act-2000 using that they

can digitally sign their electronic bids. Bidders can procure the same from

any of the CCA approved certifying agencies, or they may contact (n) code

Solution at below mentioned address and they will assist them in procuring

the same. Bidders who already have a valid Digital Certificate need not to

procure the same. In case bidders need any clarification regarding online

participation, they can contact M/S (n) code Solution301, G.N.F.C. Info

Tower, Near Grand Bhagwati Hotel, Ahmedabad 380015, India. Tel: +91

Deputy Municipal Commissioner

(Solid Waste Management)

Ahmedabad Municipal Corporation.

Signature of the Contractor

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Section 2 – Qualification/ Eligibility Criteria

2.1. Qualification/ Eligibility Criteria

Followings are the minimum requirement for qualifying in the technical bid of the tender

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration.

B. The bidder shall be either a manufacturer of Sanitary Napkin Vending Machines (or similar

products) in India or an authorized dealer/distributor of such manufacturer. Where the

bidder is an authorized dealer/distributor, a valid authorization letter issued by the

manufacturer shall be submitted along with the bid.

C. If the tender is submitted by an authorized dealer/distributor of the manufacturer of the

Sanitary Napkin Vending Machine, then the technical supply experience of the manufacturer

shall be considered. However, the bidder shall submit all necessary supporting documents as

proof of such experience.

D. The bidder should have prior experience for carried out work of Supply, Installation, Testing

and Commissioning (SITC) of Sanitary Napkin Vending for any Government/ Semi-

Government Organizations/ ULB/ AMC/ Municipal Corporation/ Public Sector Undertakings.

Necessary documentary proofs shall be attached with the tender. Necessary documentary

proofs shall be attached with the tender.

E. Certificate from Chartered Accountant about Average Annual Turnover must be attached.

F. Financial Criteria:

a. The Bidder must have a minimum Average Annual Turnover for the last three financial

years (2022–23, 2023–24, and 2024–25) equal to or more than Rs. 7,60,200/-. The

Bidder shall submit audited financial statements / balance sheets for the financial years

G. Technical Criteria:

a. The Bidder should not be blacklisted by any Municipal Corporation / ULBs /

Government / Semi-Govt. organization / institutions / etc.

b. The bidder/manufacturer must have supplied Sanitary Napkin Vending Machines equal

to at least 50% of the tendered quantity, in each of the last two financial years ending

31/03/2026, within India to Government/Semi-Government

Organizations/ULBs/AMCs/Municipal Corporations/Public Sector Undertakings.

Necessary documentary evidence in support of the same shall be submitted along with

*“Similar work experience” refers to Sanitary Napkin Vending within India for

Government/Semi-Government Organizations/ ULBs/ AMC/ Municipal Corporations/

Public Sector Undertakings. DOCUMENTS TO BE SUBMITTED IN SUPPORT of above

Criteria as Work order, work completion certificate issued by the Urban or Local

Bodies confirming the same, signed by officer above or equal to the rank of Executive

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2.2. Joint Venture

Joint Venture is not allowed.

2.3. Special Notes:

Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they:

• Have made misleading or false representation in the forms, statements and

attachments submitted in proof of the qualification requirements; and/or

• Have record for poor performance such as abandoning the works, not properly

completing the contract, inordinate delays in completion, or financial failures etc.

Deputy Municipal Commissioner

(Solid Waste Management)

Signature of the Contractor Ahmedabad Municipal Corporation.

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Section 3 – Disclaimer

The information contained in this Tender document provided to the Bidders, by Ahmedabad

Municipal Corporation (here in after referred to as “AMC”) or any of their employees or advisors, is

provided to the Bidder(s) on the terms and conditions set out in this Tender document and all other

terms and conditions subject to which such information is provided.

The purpose of this Tender document is to provide the Bidder(s) with information to assist the

formulation of their Tenders. This Tender document does not purport to contain all the information

each Bidder may require. This Tender document may not be appropriate for all persons, and it is

not possible for the AMC, their employees or advisors to consider the business/ investment

objectives, financial situation and particular needs of each Bidder who reads or uses this Tender

document. Each Bidder should conduct its own investigations and analysis and should check the

accuracy, reliability and completeness of the information in this tender document and where

necessary obtain independent advice from appropriate sources. AMC, their employees and advisors

make no representation or warranty and shall incur no liability under any law, statute, rules or

regulations as to the accuracy, reliability or completeness of the Tender document.

AMC may in their absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information in this Tender document

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Section 4 – Introduction

The Ahmedabad Municipal Corporation (AMC) administers a vast urban area with a large and

diverse population. Ahmedabad is recognized as one of India’s major commercial and industrial

centres, playing a vital role in the state’s economy while also serving as a hub for education, science,

technology, and culture.

The city has a longstanding tradition of civic engagement and citizen participation, all aimed at

enhancing the quality of urban life. The Ahmedabad Municipal Corporation, hereafter referred to

as the “Corporation,” is the principal authority responsible for governance and service delivery

within the city.

AMC is among the leading local self-government institutions in the country. Responding to the

evolving needs of urban living, it delivers a comprehensive range of civic services, including water

supply, sanitation, solid waste management, roads, and environmental services. Beyond these,

AMC also provides specialized support in crucial areas such as public health, primary education, and

the development and maintenance of public facilities.

As a multifaceted organization, AMC consists of various departments spanning engineering, health,

and education, supported by a large workforce dedicated to ensuring efficient and effective service

Ahmedabad Municipal Corporation (AMC), the principal authority responsible for governance and

civic services in Ahmedabad, invites tenders for the Supply, Installation, Testing, and

Commissioning (SITC) of 200 Nos. of Automatic Sanitary Napkin Vending Machines Across Various

Toilet Blocks in Ahmedabad City, along with five (05) Years of Maintenance Services.

Automatic Sanitary Napkin Vending Machines Page

Section 5 – Instruction for Bidders

5.1. Infrastructural Set Up

The bidder shall have their well-established office within the AMC Region. In case the bidder

doesn’t have an office, he shall give an undertaking on Rs. 300/- stamp paper that he shall set up an

office within AMC within period of 90 days from the date of issue of LOA as per Annexure-13.

5.2. Equipment Capabilities as required for this work:

Regular & Routine works: The bidder should, undertake their own studies and furnish with their bid,

a detailed planning and methodology supported with assessment study of requirements of

equipment/vehicles & machineries to allow the AMC to review their proposal. The successful bidder

will make the arrangements of the required equipment/vehicles on the day of commencement or

with respect to the progress of the work in phases, as per the instructions of Engineer-in-

charge/AMC and as per specifications.

5.3. Bid Processing Fee

The bidder shall download the tender document from the website and shall submit a non-refundable

bid processing fee of Rs. 1500/- shall be paid along with the bid submission in the form of a Demand

Draft/NEFT in favour of “The Municipal Commissioner, Ahmedabad Municipal Corporation” from

any Bank mentioned in AMC circular and payable at Ahmedabad.

5.4. Earnest Money Deposit (EMD) /Bid Security

• The bid shall be accompanied by an Earnest Money Deposit (EMD) of Rs. 25,500/-.

• The EMD shall be submitted in the form of a Demand Draft or through NEFT, in favour of the

“The Municipal Commissioner, Ahmedabad Municipal Corporation” from any Bank

mentioned in AMC circular and payable at Ahmedabad.

• If the successful bidder fails to pay the Security Deposit within 15 (fifteen) days of issuance

of the Work Order or fails to sign the Contract Agreement, the EMD shall be forfeited by

the Ahmedabad Municipal Corporation (AMC).

• Upon submission of the Security Deposit, the EMD of the successful bidder shall be released,

without any interest.

• The EMDs of all other unsuccessful bidders shall be refunded without interest after

finalization and acceptance of the successful qualified bidder.

• Bids not accompanied by the prescribed EMD shall be summarily rejected.

5.5. Security Deposit and Release of Security Deposit

Supply, Installation, Testing, and Commissioning (SITC) Works

The person/persons whose tender may be accepted [here- in after called the Contractor, which

expression shall unless excluded by or repugnant to the context include his heirs, executors,

Automatic Sanitary Napkin Vending Machines Page

administrators and assignees] shall [within 15 days of the receipt by him of the notification of the

acceptance of his tender] deposit with Municipal Commissioner cash or Government securities

endorsed to the Municipal Commissioner sum sufficient which will make up the full security deposit

specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified above is not

paid the tender contract already accepted shall be considered as cancelled. The security deposit

lodged by Contractor shall be refunded after the expiry of the Defects Liability period, if any, which

become liable to be recovered from the Contractor under the terms and conditions of this

Security Deposit Description for payment and release.

1 5% of Supply, Installation, Contractor shall provide in the form of crossed

Testing, and Commissioning demand draft / pay order / BG in favour of the

(SITC) Work amount as Municipal Commissioner, Ahmedabad on any

mentioned in LoI/Work Nationalized Bank / Schedule bank / Banks

Order/Purchase Order as mentioned in AMC circular Bank

Security deposit / Schedule bank/Banks mentioned in AMC

circular, payable at Ahmedabad only.

5% will be released after Completion of Supply,

Installation, Testing, and Commissioning (SITC)

Work The amount will be paid as per the

payment terms and condition of Ahmedabad

Municipal Corporation.

For maintenance contract, contractor shall have to sign separate contract.

Sr. Security Deposit

Description for payment and release.

1 5% of 1st year Maintenance Contractor shall provide in the form of crossed

contract amount as demand draft / pay order / BG in favour of the

mentioned in LoI/Work Municipal Commissioner, Ahmedabad on any

Order/Purchase Order as Nationalized Bank / Schedule bank / Banks mentioned

Security deposit. in AMC circular Bank / Schedule bank/Banks

mentioned in AMC circular, payable at Ahmedabad

5% will be released after Completion of Entire

Maintenance Contract.

The security deposit for maintenance work will be

Automatic Sanitary Napkin Vending Machines Page

Sr. Security Deposit

Description for payment and release.

released after completion of Maintenance contract,

handing over machine inclusive of electrical, and other

component in working condition and after completion

of relevant procedures as per the terms and conditions

of Ahmedabad Municipal Corporation.

2 Additional Security Deposit to Deficit amount of SD = (Estimated contract amount

be deposited by contractor each of next year x 5%) – SD of previous years as per the

year from 2nd Year to 5th Year. work order.

5% will be released after Completion of Entire

Maintenance Contract.

The security deposit for maintenance work will be

released after completion of Maintenance contract,

handing over machine inclusive of electrical, and other

component in working condition and after completion

of relevant procedures as per the terms and conditions

of Ahmedabad Municipal Corporation.

In addition to above as and when directed additional security deposit as indicated Unbalanced

Offer Clause, also will be required to be deposited in event of AMC demanding the

same because it finds the offer unbalanced. Notwithstanding anything to the contrary

contained in this Agreement, the Parties agree that in the event of failure of the Contractor to

provide the security deposit in accordance with the provisions and within the time

specified therein or such extended period as may be provided by the AMC, in accordance with

the provisions, the AMC may en-cash the EMD and appropriate the proceeds there of as

Damages, and thereupon all rights, privileges, claims and entitlements of the Contractor under

or arising out of this Agreement shall be deemed to have been waived by, and to have ceased

with the concurrence of the Contractor, and this Agreement shall be deemed to have been

terminated by mutual agreement of the Parties.

If contractor fails to remit the security deposit within 15 days from the date of work

order, then penalty of the amount of 0.065% per day of the project cost will be charged. If

the security deposit is not paid within one month with penalty, necessary actions as per the

conditions of contract will be taken as per the norms of AMC. To levy penalty

charges or not will be under the rights and sole discretion of Ahmedabad Municipal

5.6. Performance Guarantee and Warranty:

As a contract security, the contractor shall furnish a Performance Guarantee for the supply of

products (Sanitary Napkin Vending Machine) in the form of a Bank Guarantee (as per AMC rules)

or a Demand Draft/Pay Order within 15 days from the date of the order. The amount of the

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Performance Guarantee shall be at least 5% of the ordered value of the Machine/equipment supply

and must be issued by any bank mentioned in the AMC circular, made payable to the “The Municipal

Commissioner, Ahmedabad Municipal Corporation”, payable at Ahmedabad.

The Performance Guarantee shall be returned to the contractor, without any interest, upon

successful completion of the contract period and once the contractor’s obligations under the

contract have ceased.

All items supplied by the contractor must have a minimum warranty of 12 months from the date of

delivery, covering any manufacturing defects or other inherent faults.

5.7. Cost of Bidding

The Bidder shall be responsible for all the costs associated with the preparation of the Proposal and

their participation in the selection process. Ahmedabad Municipal Corporation will not be

responsible or in any way liable for such costs, regardless of the conduct or outcome of the selection

5.8. Clarification of the Bidding Document

A prospective Bidder requiring any clarification of the Bidding Document shall contact Solid Waste

Management Department, Ahmedabad Municipal Corporation in writing at address indicated in the

Bid Data Sheet. Ahmedabad Municipal Corporation will respond in writing to any request for

clarification, provided that such request is received not later than seven (7) days prior to the

deadline for submission of Bids.

5.9. Amendment of Bidding Document

At any time prior to the deadline for submission of the Bids, Ahmedabad Municipal Corporation may

amend the Bidding Document by issuing addenda. Any addendum is used shall be part of the

Bidding Document and shall be placed in Ahmedabad Municipal Corporation’s web site where

tender document was placed. Therefore, bidders are supposed to see the website till last day of bid

submission. To give prospective Bidders reasonable time in which to take an addendum into

account in preparing their Bids, Ahmedabad Municipal Corporation may, at its discretion, extend the

deadline for the submission of the Bids.

The Bid, as well as all correspondence and documents relating to the Bid submitted by the Bidder to

Ahmedabad Municipal Corporation, shall be written in English or Gujarati language only. Supporting

documents and printed literature furnished by the Bidder may be written in another

language, provided that they are accompanied by an accurate translate of the relevant

passages in English language, in which case, for purposes of interpretation of the bid, the

English translation shall prevail.

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5.11. Bid Validity

Bids shall remain valid for a period of 180 Days after the date of bid opening. In exceptional

circumstances, prior to expiry of the original bid validity period, the Ahmedabad Municipal

Corporation may extend the period of validity for a specified additional period. A Bidder may refuse

the request without forfeiting his Earnest Money Deposit (EMD). A Bidder agreeing to the request

will not be required or permitted to modify his bid.

5.12. Documents Comprising Bids

The Bidder shall submit the Technical Bid and the Financial Bid using the appropriate Bidding Forms

along with required documents to prove their eligibility. These forms must be completed without

any alterations to their format, and no substitutes shall be accepted. All blank spaces shall be filled

in with the information requested. The Bidder shall submit, as part of the Price Proposal using the

prescribed form.

a) Technical Bid: The Technical Bid shall contain the followings:

i. Bid Processing Fee.

ii. Earnest Money Deposit (EMD).

iii. Technical Bid Forms.

iv. Copy of Registration as Company/Firm/NGO.

v. Experience Certificate/Work Order/Work Completion Certificate/Agreement of the

Past Experience.

vi. This Tender document & Corrigendum & Addenda duly signed & stamped on each

page as a confirmation of acceptance of the terms & conditions of the tender.

vii. Copy of Pan Card.

viii. Copy of GST Registration.

ix. Copy of ESIC and EPFO.

x. Copy of Start-up India Certificate.

xi. Copy of MSME Certificate.

xii. Technical Proposal/Specification of proposed Automatic Sanitary Napkin Vending

Machines in Annexure-11.

xiii. Details in the formats as given at Annexures. (Please check all the Annexures)

b) Financial Bid: The Financial Bid shall be the price quoted by the bidder in

the Financial Bid form in Annexure - 3. The price quoted should be including all duties

and levies, all taxes as applicable on proposed work.

5.13. Bid Submission Procedure

a) The bidder shall prepare and submit all required documents through online only. The

Ahmedabad Municipal Corporation reserves the right to request original documents if

deemed necessary.

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b) The successful bidder will be asked to submit the Demand Draft/EMD/Copy of NEFT.

5.14. Dead Line for Submission of Bids

The Bids should be submitted online before date and time specified in this Invitation Notice of

Tender. Bid submitted by either Hard copy (not as per format in TD), facsimile transmission or telex

or email or in person will not be accepted and such tender/s will be rejected. Ahmedabad Municipal

Corporation may, in exceptional circumstances, and at its sole discretion, extend the above Bid Due

Date by issuing an Addendum / corrigendum.

5.15. Bid Opening

The Ahmedabad Municipal Corporation shall conduct the opening of technical bids on the date and

time indicated in Invitation Notice for Tender of this document. The Financial Bids will remain

unopened and will be held in custody of Ahmedabad Municipal Corporation until the time of

opening of the Financial Bids. Ahmedabad Municipal Corporation shall conduct the opening of

Financial Bids of all Bidders who qualified in technical evaluation. Ahmedabad Municipal

Corporation shall prepare a record of the opening of Financial Bids that shall include, as a minimum:

the name of the Bidder, the Bid Price.

5.16. Clarification from Bidders

To support the evaluation of Proposal submitted by bidders, Ahmedabad Municipal Corporation

may, at its discretion, ask any bidder for clarification of its Proposal. The request for clarification

and the response shall be in writing within the requested time. All bidders who meet the eligibility

criteria may be given an opportunity to present their proposal before an evaluation committee.

5.17. Forfeiting of the Bid Security

The Bid security of the unsuccessful Bidders shall be returned as promptly as possible upon the

successful Bidder enters in to an agreement with Ahmedabad Municipal Corporation. The Bid

security of the successful Bidder shall be returned as promptly as possible after completion of the

work successfully. But, bid security of a bidder may be forfeited

a) If a Bidder withdraws Bid during the period of bid validity.

b) If the successful Bidder fails to: Sign the Contract.

Information relating to the examination, evaluation, comparison, and post qualification of Bids, and

recommendation of contract award, shall not be disclosed to any Bidders or any other persons not

officially concerned with such process until information on Contract award is communicated to all

Bidders. Any attempt by a Bidder to influence member or staff or any personal of Ahmedabad

Municipal Corporation in the process of examination, evaluation, comparison, and post qualification

of the Bids or Contract award decisions may result in the rejection of its Bid.

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5.19. Responsiveness of Technical Proposal

The Ahmedabad Municipal Corporation's determination of the responsiveness of a Technical

Proposal shall be based solely on the contents of the Technical Proposal itself.

a) A substantially responsive Technical Proposal is one that conforms to all the terms,

conditions, and specifications of the Bidding Document without material deviation,

reservation, or omission. A material deviation, reservation, or omission is one that:

i. Affects in any substantial way the scope, quality, or performance of the Services and

Related Services specified in the Contract; or

ii. Limits in any substantial way, in consistent with the Bidding Document, Ahmedabad

Municipal Corporation's rights or the Bidder's obligations under the Contract; or

iii. If rectified would unfairly affect the competitive position of other Bidders presenting

substantially responsive Technical Proposals.

b) If a Technical Proposal is not substantially responsive to the Bidding Document, it shall be

rejected by Ahmedabad Municipal Corporation and may not subsequently be made

responsive by the Bidder by correction of the material deviation, reservation, or omission.

5.20. Power of Attorney

The Bidder should submit a Power of Attorney as per the format given in Annexure - 2, authorizing

the signatory of the Bid to commit the Bidder.

5.21. Non-Conformities, Errors and Omissions

a) Provided that a Technical Proposal is substantially responsive, Ahmedabad Municipal

Corporation may request that the Bidder submit the necessary information or

documentation, within areas on able period of time, to rectify nonmaterial, non-

conformities or omissions in the Technical Proposal related to documentation

requirements. Such omission shall not be related to any aspect of the Price Proposal of the

Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid.

b) Provided that the Technical Proposal is substantially responsive, Ahmedabad Municipal

Corporation will correct arithmetical errors during evaluation of Price Proposals on the

following basis, if so:

i. If there is a discrepancy between the unit price and the total price that is obtained

by multiplying the unit

ii. Price and quantity, the unit price shall prevail and the total price shall be corrected.

iii. If there is an error in a total corresponding to the addition or subtraction of

subtotals, the individual item rates all prevail and the total shall be corrected.

c) If the Bidder that submitted the lowest evaluated Bid does not accept the correction of

errors, its Bid shall be disqualified and its Bid security may be forfeited.

5.22. Right to Accept Any Bid, and to Reject Any or All Bids:

The Ahmedabad Municipal Corporation reserves the right to accept or reject any Bid, and to

dissolve the bidding process and to reject all Bids at any time prior to Contract award, without there

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by incurring any liability to the Bidders.

5.23. Award Criteria:

The Ahmedabad Municipal Corporation shall award the Contract to the Lowest Bidder (L1) whose

offer has been determined to be Lowest price quoted in price bid.

Notwithstanding the above, the Municipal Corporation – AMC further reserves the right to split

the contract, if deemed necessary for timely and efficient execution of the work, among two or

more technically qualified bidders. In the event of such splitting of the contract, the L2 bidder

shall be given the option to execute the assigned portion of the work at the rates quoted by the L1

bidder. In case of refusal by such bidder(s), the Municipal Corporation – AMC reserves the right to

offer the work to the next eligible bidder at L1 rates or take such action as deemed appropriate.

The decision of the Municipal Corporation – AMC in this regard shall be final and binding on all

5.24. Right to Vary Quantities at Time of Award

At the time the Contract is awarded, Ahmedabad Municipal Corporation reserves the right to

increase or decrease the quantity of Services and Related Services originally specified in Bid

document, provided that such variation does not exceed the percentages indicated in the Bid Data

Sheet. This adjustment shall be made without any change in unit prices or other terms and

conditions of the Bid and the Bidding Document.

5.25. Letter of Intent (LoI)

Prior to the end of the bid validity period: Ahmedabad Municipal Corporation shall issue a Letter of

Intent notifying the successful bidder that its Bid has been accepted. Until a formal Contract is

prepared and executed, the LoI shall constitute a binding Contract and the successful bidder shall

sign and return the LoI within three (3) days of date of LoI.

5.26. Signing of the Contract

Promptly after receiving the LoI, the successful bidder shall attend and execute the Agreement with

Ahmedabad Municipal Corporation within seven (7) days of acceptance of LoI. Failure of the

successful Bidder to sign the Contract within 7 days shall constitute sufficient grounds for the

termination of the award and for feature of the bid security. In that event Ahmedabad Municipal

Corporation may award the Contract to the next lowest evaluated Bidder whose offer is substantially

responsive and is determined Ahmedabad Municipal Corporation to be qualified to perform the

Contract satisfactorily.

5.27. Payment Terms

Refer clause 6.6 of section – 6: Scope of Work and Specification.

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5.28. Examination of Terms and Conditions; Tender Documents Evaluation

a) Ahmedabad Municipal Corporation shall examine the Bids to confirm that all terms and

conditions specified in Bid Document have been accepted by the Bidder without any

material deviation or reservation.

b) Ahmedabad Municipal Corporation shall evaluate the technical aspects of the Bid

submitted in accordance to confirm that all requirements specified in Schedule of Supply

of the Bidding Document have been met without any material deviation or reservation.

5.29. GST Clause

FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION / REPAIRS MAINTENANCE /

RENOVATION / FABRICATION OF STRUCTURE INCLUDING BUILDING (MEANS ALL WORKS

CONTRACT / TURN KEY PROJECT / SUPPLY OF MATERIAL / GOODS)

• GST (GOODS & SERVICE TAX) has come in existence from 1st July 2017. Contractor / Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the Terms of

Contract agreed upon during the course of execution of this Contract. However, all the quoted

rates must be EXCLUSIVE of GST.

• During the course of execution of Contract, if there is any change in rate of GST

(Goods & Service Tax) by the Government the same shall be reimbursed / recovered separately

by AMC, subject to the submission of original Receipt / Proof for the amount actually

remitted by the su successful Tenderers/ Contractor to the competent Authority along with

a certificate from chartered Accountant of Contractor/ Successful Bidder certifying that

the amount of GST paid to the Government and the same shall be intimated /submitted /

claimed within 30 (Thirty) Days from the date of payment Remittance of GST within

stipulated period shall be the sole responsibility of the Successful Bidder /Contractor,

failing which, AMC may recover the amount due, from any other payable dues with AMC

and decision of Municipal commissioner shall be final and binding on the Contractor / Successful

Bidder in this regard. Further the non-payment of the GST to the Government may lead to the

termination of contract and forfeiture of Security Deposit /Performance Guarantee Amount.

• If any other new taxes / Duties /Levies /Cess or any other incidentals etc. or any increase in the

existing taxes / Duties /Levies /Cess or any other incidentals etc. (Excluding GST) are imposed

during the course of the contract, the same shall be borne by contractor / successful

Bidder only, in no case AMC shall be liable for the same.

• The Contractor will submit the invoice to the AMC having GSTIN of AMC mentioned therein and

the taxes shall be shown separately on the face of the invoice so as to claim as ITC by AMC.

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Section 6 – Scope of Work and Specification

The Ahmedabad Municipal Corporation (AMC) oversees the governance of the city, which has a

diverse and growing population. Ahmedabad has a long-standing tradition of civic engagement

aimed at enhancing the quality of life of its residents, and AMC serves as the primary authority for

urban governance. With increasing urbanization and changing living conditions, AMC focuses on

providing a comprehensive range of essential municipal and engineering services, including water

supply, sewerage, stormwater drainage, roads, bridges, solid waste management, environmental

services, and initiatives to maintain an Open Defecation Free (ODF) city.

A significant portion of the city’s population resides in slum or informal settlements. AMC has

continuously worked to improve sanitation and hygiene facilities for these communities through

community toilets, public conveniences, and waste management solutions, which have played a key

role in enhancing public health and sanitation across the city.

A large proportion of residents in low-income communities are women, making menstrual health

management a vital aspect of overall health. Recognizing this, AMC aligns its approach with global

perspectives. International discussions on menstrual hygiene management, human rights, and

gender equality have emphasized the importance of:

• Recognizing menstruation as a health issue and integrating it into health-related

• Ensuring access to proper information, education, menstrual products, water, sanitation,

and disposal facilities for all who menstruate.

• Including menstrual health and hygiene management in municipal planning, work

programs, and budgets.

In line with these principles, AMC proposes to strengthen menstrual hygiene facilities for women

in slum and low-income communities by undertaking the SITC of 200 Sanitary Napkin Vending

Machines in selected toilets across all 7 zones of AMC.

6.2. Scope of Work

• The scope of work for SITC for 1 years + 01 (extendable period by mutual understanding

between AMC & The contractor) and maintenance of Sanitary Napkin Vending Machines for

the 5 years as per specification and conditions mentioned in the tender document. The

contractor shall have to commence the maintenance work within 7 days after successful

completion of the SITC of the machine at listed toilets across all 7 zones of AMC. The

maintenance contract will be for a period of 5 years from the date of commencement of work

subject to annual renewal as mentioned in the tender document.

• The AMC shall issue Letter of Intent (LoI) / Work Order / Purchase Order for SITC and

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Maintenance for the required quantity of machines at a time. The remaining quantity shall be

ordered as and when required during the contract period. The rates quoted by the successful

bidder shall remain firm and fixed for a period of one (01) year from the date of issuance of the

Letter of Intent (LoI) / Work Order / Purchase Order, and no price escalation or variation shall

be entertained during the contract period upon mutual understanding between AMC & The

The detailed scope of work is listed below:

1. The Successful bidder must ensure that the supplied machines shall be brand new, first hand

and consistently of the same brand, specification as quoted.

2. Each machine shall have signage on front face of the machine as directed by Director (SWM)

/Engineer in-charge/ AMC.

3. The contractor shall submit the necessary test certificates and documentation / product

catalogue along with delivery of material.

4. The machine shall be wall mounted & will be installed at discrete place in the AMC toilet so

that the female staff should not feel uncomfortable during the operations.

5. The contractor shall provide independent electrical plug point for each machine of suitable

rating along with circuit wiring in casing capping/conduit as per standard electrical practices

in the contract cost. No separate payment will be applicable for the same. The Electrical

work shall be carried out through valid PWD electrical license holder person only.

6. The contractor shall submit a tentative list of toilet blocks to the AMC SWM Department for

initial review and approval. The tentative list shall be prepared based on general

parameters such as high footfall, proximity to slum/locality clusters, and other relevant

considerations. The contractor shall submit the tentative list in the format given below,

along with all required details as specified in the table.

Sr. Location of Toilets across all 7 zones

Coordinates Ward No. Zone

7. After receiving the approved list of toilet blocks from AMC, the contractor shall conduct a

detailed survey to prioritize and finalize the proposed locations.

8. The contractor shall also conduct a detailed survey, after AMC approval of toilet blocks, to

identify and finalize suitable locations within each toilet for installation of Sanitary Napkin

Vending Machines.

9. Maintenance of the machine shall be the responsibility of the contractor during contract

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10. The Contractor shall provide necessary training to their manpower for the Operation and

Maintenance (O&M) of the sanitary napkin vending machines.

11. AMC shall make payment only towards the purchase of the machine with its comprehensive

Operation & maintenance period.

12. The revenue generated from the sale of sanitary napkins shall rest with the contractor,

and AMC shall have no claim over the same.

13. The Contractor shall be responsible for regular refilling sanitary napkins.

14. The Contractor shall affix a user manual/ SOP in Gujarati, Hindi, and English Language on or

near the Automatic Sanitary Napkin Vending Machine, providing clear instructions on its

operation and usage guidelines for the general public.

15. The rate of pack of 3 number sanitary napkins will be fixed initially by Committee

appointed by Director (SWM) and thereafter reviewed annually throughout the entire

period of contract. Contractor will be allowed to charge rate fixed by committee for pack

of 3 numbers sanitary napkin.

16. Digital display of “No-stock” should be provided on machine LCD. The machine can be

easily operated by any individual user.

17. The sanitary napkin vending machine shall not be out of stock at any time. It is

responsibility of the contractor to fill the vending machine with sanitary napkin pads (sets)

from time to time in order to maintain minimum level of 5 numbers of packs at all times.

The ‘No stock’/ less quantity” alert/notification will be sent to contractor & all concern

stakeholders for refilling and monitoring the vending machine operation.

18. Contractor shall carry IEC activity in adjoining slum area for promoting regular use of

19. The Sanitary Napkin Vending Machine shall be coin-operated and shall also support on-

screen, dynamically generated QR codes to enable cashless transactions.

20. Sanitary napkins shall be provided with each vending machine with following specifications:

a) The filler material such as cellulose pulp, cellulose wadding, tissue, cotton, etc. shall

be free from lumps, oil spots, dirt or foreign particle.

b) The covering (absorbing top sheet character) shall be of good quality knitted sleeve

or non-woven fabric of rash free, nonirritant and soft to touch material with sufficient

porosity to permit the assembled pad to meet absorbency requirements.

c) The napkin shall have nonabsorbent barrier on one side.

d) Napkin length = 240 +/- 20 mm

e) Napkin width = min. 60 mm

f) Napkin thickness = min. 6 mm

g) Absorbent capacity = min. 30 ml

h) pH value = 6 to

i) Sanitary napkin pack shall consist of 3 napkins and make sure that pack should be

environmentally friendly, bio-degradable, odor neutralizing fragrance, Hygienic, easy

to carry & convenient, it should not tear during handling and operations in Vending

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j) A secondary packing of carton box shall be of bag for easy handling, transport and

distribution and to avoid tear.

21. Date of manufacturing, best before use and other basic information about lot/batch no.,

handling, usage and safe disposal instructions, etc. shall be printed on each set of napkins.

Each sanitary napkin packet and box/bag shall be printed with wordings as suggested by

Director (SWM)/AMC.

22. The sanitary vending machine shall not be out of stock at any time. Applicable penalty will

be imposed as per relevant penalty clause; once notification is received.

23. The Contractor shall submit the monthly sales data of the Automatic Sanitary Napkin

Vending Machines to the AMC Ward Office staff, AMC Zonal Executive staff, and any other

authority as directed by AMC.

24. The vending machine shall be operated by currency coin. When the user inserts the coin, it

should vend a set of fresh Sanitary Pads.

25. The contractor shall arrange for a supervisor/technician to conduct regular supervision visits

for refilling of Sanitary Napkins, with a minimum of two (02) visits per week at each listed

toilet, or more as and when required by the AMC SWM Engineer-in-Charge.

26. Supervisor visit log has to submitted with Geo-tagged Photo during regular visits.

6.2.1. Manpower

1. The Contractor shall appoint 10 Supervisors for the maintenance of Sanitary Napkin

Vending Machines at AMC toilets, as per the scope of work.

2. 01 Supervisor shall oversee 20 AMC toilets for the refilling of sanitary napkins, along with the

maintenance as and when required.

6.3. Technical Specifications

Proposed Sanitary napkin vending machine shall have following key salient features.

Sr. Particulars Specifications

1 Type of machine It must vend sanitary napkin using a coin and

2 Type of mounting Wall mounting.

3 Operating power source Electrical

4 Input power supply 230V +/-10%, 50 Hz, Single phase AC,

5 Electrical power consumption Not more than 1500 Watt

6 Accessibility of dispensing • INR Currency coin

• Cashless Transactions through Dynamically

Generated QR Codes

7 Storage capacity 45 to 60 napkins (in a pack of three) unfolded or

folded of all napkin sizes)

8 Vending Mechanism Vends one pack of sanitary Napkin consisting of

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Sr. Particulars Specifications

numbers upon pushing the dispensing button

9 “No stock” message display Yes. mandatory

available on machine display

10 “No stock” and “In stock” feature Yes

activated through Auto Sensor

11 Dispenser Loading type Front loading

12 Equipment ON/OFF indicator Yes

13 Dispensing data retrieval Online Yes

14 Online Dispensing data message Yes

by notification in predetermined

15 Central monitoring system Yes or No

through dashboard

If Yes: Software based, to remotely access machine

data through PC & mobile for monitoring various

machine data like usage, uptime etc. Should have

different authorization levels for accessing data

16 CE, ISO 9001, ISO 13485 WHO- Mandatory

GMP, IEC62061, FSE Certificates

17 Electrical Safety test As per IS 302 part 1

17a Insulation test As per IS 302 part 1

17b Leakage current test As per IS 302 Part 1

17b AC high voltage breakdown test As per IS 302 Part 1

18 Test certificate All relevant certificates shall be from NABL certified

i. The above technical specifications shall be considered as the minimum requirements. The

bidder shall supply machines/equipment meeting these specifications.

Machines/equipment with higher or superior specifications shall also be acceptable to the

Emgineer In-charge.

ii. The contractor shall submit samples of the machines/equipment for approval of the

Engineer In-charge, AMC. The machines/equipment of the specified technical

specification, out of the above as approved by the Engineer In-charge, AMC shall be used

iii. In the event that machines/equipment of the specified technical specification are not

available in the market, the technical specification shall be determined and approved by

the Engineer-in-Charge, AMC.

iv. The bidder shall arrange a factory visit for AMC engineers and TPI/PMC for inspection and

testing of the proposed machine prior to installation, at no additional cost to AMC. No

payment shall be made by AMC towards such visit, inspection, or testing. The Letter of

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Acceptance (LOA) will be issued only after the machine has been satisfactorily tested and

approved by AMC engineers.

v. The total quantity of Sanitary Incinerator Units to be installed is 200 Nos., across multiple

locations within Ahmedabad City. In case the quantity increases in the future, the

contractor shall carry out the SITC and Maintenance of the additional units under the same

terms and conditions until the end of the contract period, and there shall be no conflict

with AMC in this regard.

vi. Before bulk purchase of quantities of machines/equipment, it is the responsibility of the

Contractor to get the samples of materials approved from consultant and Engineer In-

6.4. Maintenance of Unit

1. The Comprehensive Maintenance of entire unit for contract period of 05 years shall be the

responsibility of the successful bidder.

2. The contractor shall submit monthly maintenance report in the office of respective Engineer

In-charge. The format for the same will be given by AMC.

6.5. Complaint Redressal

1. In case of any complaint/ Defect in the equipment during the Project Duration, the firm

must attend the same within 12 hrs. from the date and time of lodging complaint at the

complaint/helpdesk number of the service provider (i.e. response time) and shall repair the

same within 24 hrs. In case of condition of machine found beyond repairs, then same shall

be replaced within next 48 hrs. so that services are not hampered. In case the firm fails to

provide a standby machine (even after 48 hours) the penalty will be levied applicable

penalty and same shall be deducted from the retention money with AMC.

2. The supplier will display the detail of service centers address along with their representative

names, contact numbers in toilets for any complaint and also submit the same to AMC dept.

and each ward office.

3. An uptime guarantees of 95% shall be maintained out of total usage period of the

equipment during contract period by the Contractor. However, exception can be given in

case of electrical supply issue or operation of the toilets etc. or any unforeseen incidences,

but with approval of competent authority.

4. Training: Training to operator at the time of installation & as required thereafter.

6.6. Payment Terms

6.6.1. Supply, Installation, Testing and Commissioning Work

1 After successful supply and installation of the 50% of the contract amount

Automatic Sanitary Napkin Vending Machine,

subject to satisfactory completion of the work.

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2 After successful testing and commissioning of the 40% of the contract amount

Automatic Sanitary Napkin Vending Machine,

subject to satisfactory completion of the work

and conformation given by AMC Engineer in

3 After the expiry of the minimum 1-year warranty The remaining 10% of the contract amount

period of the Automatic Sanitary Napkin Vending

Machine, and upon receipt of satisfactory work

Payment to the Contractor shall be released only upon submission of the invoice along with

a certificate confirming successful completion of the respective payment stage, duly

certified by an authority not below the rank/designation of Zonal Level Deputy Director

(SWM), strictly in accordance with the terms and conditions of the Tender Document.

6.6.2. Maintenance Work

1 After successful completion of the routine 100% of the contract amount shall be paid

monthly maintenance work (commencing within on a monthly basis, subject to deductions, if

7 days from the successful completion of SITC of any, as per the tender terms.

the Automatic Sanitary Napkin Vending Machine)

payment shall be released subject to satisfactory

completion of the work.

Payment to the Contractor shall be released only upon submission of the invoice along with

a certificate confirming successful completion of routine monthly maintenance work, duly

certified by an authority not below the rank/designation of Zonal Level Deputy Director

(SWM), strictly in accordance with the terms and conditions of the Tender Document.

Sr. Description of Clause Penalty

1 Contractor fails to refill Sanitary Napkin vending Rs. 50 for first 12 hours and

machine within 5 hr. of “No stock” message. thereafter Rs.100 for each

consecutive delay of 12 hours;

for each machine.

2 S.I.T.C. of machine beyond 7 Days 0.5 % per day for value of

delayed quantity and maximum

upto 10 % of contract value

3 In case of breakdown of machine; failure to attend Rs. 200 per day.

complaint beyond 48 hrs. of lodging the complaint

4 Maximum penalty of Contract 10% of contract cost

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i. If it is found that overall performance of work is not satisfactory and up to the mark then

a special penalty will be imposed by Director (SWM)/ Engineer In-charge of AMC. This

penalty will be over and above of the maximum penalty limit if 10% of the contract

amount, mentioned above.

ii. In case of repeated failure on part of Contractor to honor the agreed terms and condition

of contract or if the contractor fails to achieve the desired performance of maintenance

of Automatic Sanitary Napkin Vending machines the Security deposit may be forfeited and

the blacklisting/Debarring procedure may be initiated; as deemed fit.

6.8. Contract Period

Name of Work Contract Period

Supply, Installation, Testing, and Contract Period for SITC – 01 year from the

Commissioning (SITC) of 200 Nos. of Automatic date of receipt of the LoI/Work Order/Purchase

Sanitary Napkin Vending Machines Across Order, with a further extendable period of

Various Toilet Blocks in Ahmedabad City, along year subject to mutual understanding between

with five (05) Years of Maintenance Services. AMC and the Contractor.

• SITC – To be completed within 7 days from

the date of receipt of the each LoI/Work

Order/Purchase Order. The work shall be

considered complete only after

satisfactory testing, approval by AMC

engineers, and issuance of the Letter of

Acceptance (LOA).

• Maintenance Period – 05 Years

(commencing within 7 days after

successful completion of the SITC of the

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Section 7 – General Conditions of Contract

7.1. Definitions

Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but

keep their defined meanings. Capital initials are used to identify defined terms.

The “Contract” shall mean the tender and acceptance thereof and the formal agreement if any,

executed between the Contractor, Commissioner and the Corporation together with the documents

referred to therein including these conditions and appendices and any special conditions, the

documents taken together shall be deemed to form one Contract and shall be complementary to one

The Contract Data defines the documents and other information which comprise the Contract.

The Bidder is a person or corporate body who has desired to submit Bid to carry out the Works, till the

tender process is concluded.

The “Contractor” shall mean the individual or firm or company, or JV firms whether incorporated or not,

whose tender has been accepted by the AMC and the legal successor of the individual or firm or

The Contractor's Bid is the completed bidding document submitted by the bidder to the AMC.

The “Contract Sum” means the sum named in the letter of acceptance including Physical contingencies

subject to such addition thereto or deduction there-from as may be made under the provisions

hereinafter contained.

Note: The contract sum shall include the following:

• For item rate contracts, the cost of the work arrived at after finalization of the quantities

shown in schedule of items / quantities by the item rates quoted by the tenderer for

various items and summation of the extended cost of each item.

• In case of lump sum contract, the sum for which tender is accepted.

• Special discount / rebate / trade discount offered by the tenderer if any and accepted by

the Corporation. Additions or deletions that are accepted after opening of the tenders.

The “Contract Cost” means the Contract Sum. This cost shall be included in the letter of acceptance.

A Defect is any part of the Works not completed in accordance with the Contract.

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Drawings means all the drawings, calculations and technical information of a like nature provided by the

Engineer to the Contractor under the Contract and all drawings, calculations, samples, patterns, models,

operation & maintenance manual and other technical information of like nature submitted by the

Contractor and approved by the Engineer.

The Authority shall mean Ahmedabad Municipal Corporation (AMC)

The “AMC” shall mean the Ahmedabad Municipal Corporation (AMC)/ Municipal Commissioner for

The Engineer in-charge shall mean the Executive Engineer in executive charge of the works and shall

include the superior officers of the Engineering department and shall mean and include all the

successors in AMC

The Engineer's Representative shall mean the Assistant Engineer, Sub. Engineer/Jr. Engineer in direct

charge of the works and shall include Sub Eng./ Jr. Eng of Civil section/ Mechanical section/ Electrical

section appointed by AMC.

The “Engineer” shall mean the City Engineer / the Hydraulic Engineer / the Chief Engineer / the

Special Engineer, appointed for the time being or any other officer or officers of the Municipal

Corporation who may be authorized by the commissioner to carry out the functions of the City Engineer

/ the Hydraulic Engineer / the Chief Engineer / the Special Engineer or any other competent person

appointed by the AMC and notified in writing to the Contractor to act in replacement of the Engineer

from time to time.

Contractor’s equipment means all appliances and things whatsoever nature required for the execution

and completions of the Works and the remedying of any defects therein, but does not include plant

material or other things intended to form or forming part of the Permanent Works.

The Initial Contract Price is the Contract Price listed in the AMC's Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the Contractor shall complete the

works. The Intended Completion Date is specified in the Contract Data. The Intended Completion Date

may be revised only by the Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the Contractor for incorporation in the Works

and works of routine maintenance.

Plant is any integral part of the Works that shall have a mechanical, electrical, electronic, chemical, or

biological function.

Maintenance/Operation & Maintenance is the maintenance of Sanitary napkin vending machine

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including refilling of Sanitary napkin, routine maintenance, breakdown service, etc. for Five years as

specified in the Contract Data.

The “Site” shall mean the locations of Toilets as listed by the Ahmedabad Municipal Corporation for the

Supply, Installation, Testing and Commissioning (SITC) of Sanitary Napkin Vending Machines, including

any working space or access provided by the Corporation and designated in the contract as part of the

Site Investigation Reports are those that were included in the bidding documents and are reports about

the surface and subsurface conditions at the Site.

“Specification” shall mean the specification referred to in the tender and any modification thereof or

addition or deduction thereto as may from time to time be furnished or approved in writing by the

The Start Date/Commencement Date It is the date when the Contractor shall commence execution of

Variation means a change to the: -

i. Specification and /or Drawings (if any) which is instructed by the AMC.

ii. Scope in the Contract which is instructed by the AMC.

iii. Price in the Contract which is instructed by the AMC.

The Works, as defined in the Contract Data, are what the Contract requires the Contractor to carry out

the work as per specifications.

Jurisdiction: In case of any claim, dispute or difference arising in respect of a contract, the cause of

action thereof shall be deemed to have arisen in Ahmedabad and all legal proceedings in respect of any

claim, dispute or difference shall be instituted in a competent court in the City of Ahmedabad only.

7.2. Interpretation

7.2.1. In interpreting these Conditions of Contract, singular also means plural, male also means female

or neuter, and the other way around. Headings have no significance. Words have their normal

meaning under the language of the Contract unless specifically defined. The Engineer will

provide instructions clarifying queries about these Conditions of Contract.

7.2.2. If sectional completion is specified in the Contract Data, references in the Conditions of Contract

to the Works, the Completion Date, and the Intended Completion Date apply to any Section of

the Works (other than references to the Completion Date and Intended Completion Date for the

whole of the Works).

7.2.3. The documents forming the Contract shall be interpreted in the following documents: (1)

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Agreement, (2) Letter of Acceptance, (3) Notice to Proceed with the Work, (4) Contractor's

Bid, (5) Contract Data, (6) Special Conditions of Contract Part (7) General Conditions of

Contract Part I, (8) Specifications, (9) Drawings, (10) Financial Bid, and (11) Any other

document listed in the Contract Data.

7.3. Engineer’s Decisions

7.3.1. Except where otherwise specifically stated, the Engineer will decide contractual matters

between the AMC and the Contractor in the role representing the AMC. However, if the

Engineer is required under the rules and regulations and orders of the AMC to obtain prior

approval of some other authorities for specific actions, he will so obtain the approval, before

communicating his decision to the Contractor.

7.3.2. Except as expressly stated in the Contract, the Engineer shall not have any authority to relieve

the Contractor of any of his obligations under the contract.

7.4. Delegation

7.4.1. The Engineer, with the approval of the AMC, may delegate any of his duties and responsibilities

to other person(s), except to the Adjudicator, after notifying the Contractor, and may cancel any

delegation after notifying the Contractor.

7.5. Communications

All certificates, notices or instructions to be given to the Contractor by AMC/ Engineer shall be sent on

the address or contact details given by the Contractor of Bid. The address and contact details for

communication with the AMC/ Engineer shall be as per the details given in Contract Data.

Communications between parties that are referred to in the conditions shall be in writing. The Notice

sent by facsimile (fax) or other electronic means shall be effective on confirmation of the transmission.

The Notice sent by Registered post or Speed post shall be effective on delivery or at the expiry of the

normal delivery period as undertaken by the postal service.

7.6. Subcontracting

Subletting shall not be allowed. If subletting is observed during the course of the contract, it shall result

in the termination of contract at risk & cost of the successful bidder.

7.7. Other Contractors (If any)

7.7.1. The Contractor shall cooperate and share the Site with other Contractors, public authorities,

utilities, and the AMC between the dates given in the Schedule of Other Contractors, as referred

to in the Contract Data. The Contractor shall also provide facilities and services for them as

described in the Schedule. The AMC may modify the Schedule of Other Contractors, and shall

notify the Contractor of any such modification.

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7.7.2. The Contractor should take up the works in convenient reaches as decided by the Engineer to

ensure there is least hindrance to the smooth flow and safety of traffic including movement of

vehicles and equipment of other Contractors till the completion of the Works.

7.8.1. The Contractor shall employ for the work and routine maintenance the key personnel including

technical personnel named in the Contract Data or other personnel approved by the Engineer.

The Engineer will approve any proposed replacement of technical personnel only if their

relevant qualifications and abilities are substantially equal to those of the personnel stated in

the Contract Data.

7.8.2. The Contractor’s personnel shall appropriately be qualified, skilled and experienced in their

respective trades or occupations. The Engineer shall have authority to remove, or cause to be

removed, any person employed on the site or works, who carries out duties incompetently or

negligently and persists in any conduct which is prejudicial to safety, health or the protection of

the environment.

7.8.3. If the Engineer asks the Contractor to remove a person who is a member of the Contractor's

staff or work force, stating the reasons, the Contractor shall ensure that the person leaves the

Site within seven days and has no further connection with the Works in the Contract.

7.8.4. The Contractor shall not employ any retired Gazette officer who has worked in the Engineering

Department of the AMC /State Government and has either not completed two years after the

date of retirement or has not obtained AMC/State Government’s permission to employment

with the Contractor.

7.9. AMC's and Contractor's Risks

The AMC carries the risks which this Contract states are AMC's risks, and the Contractor carries the risks

which this Contract states are Contractor's risks.

7.10. AMC's Risks

7.10.1. The AMC is responsible for the excepted risks which are (a) in so far as they directly affect the

execution of the Works in the AMC’s country, the risks of war, invasion, act of foreign enemies,

rebellion, revolution, insurrection or military or usurped power, civil war, riot, commotion or

disorder (unless restricted to the Contractor’s employees) and contamination from any nuclear

fuel or nuclear waste or radioactive toxic explosive, or (b) a cause due solely to the design of

the Works, other than the Contractor’s design.

7.11. Contractor's Risks

7.11.1. All risks of loss of or damage to physical property and of personal injury and death which arise

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during and in consequence of the performance of the Contract other than the excepted risks,

referred to in clause 7.11.1, are the responsibility of the Contractor.

7.12. Insurance

The contractor has to provide all relevant insurances for the machinery & staff as per the governing

laws. All expenses towards this shall be borne only by the contractor. AMC shall be indemnified &

absolved arising out of any issues & claims etc. out of this.

7.12.1. Contractor shall take necessary insurance policy, policies so as to provide adequate insurance

cover for execution of the awarded contract work. The Contractor should produce the

documents of insurance done before payment of 1st bill. If the contractor fails to produce the

documents of insurance. One percent of the contract amount will be recovered from the

contractor’s 1st bill and remitted towards insurance premium.

7.13. Site Visit Certificate

The Contractor, in preparing the Bid, may rely, at his own risk, on any Site Visit Certificate referred to in

the Contract Data, supplemented by any other information available to him, before submitting the bid.

7.14. Queries about the Contract Data

The Engineer will clarify queries on the Contract Data.

7.15. Contractor to carry out the Works and Undertake Maintenance (if specified in the tender)

7.15.1. The Contractor shall carry out the Works in accordance with the Specifications and Drawings and

as per instructions of the Engineer.

7.15.2. The Contractor shall carry out the works with maximum input of machinery required to ensure

the quality of works as per specifications. The Contractor shall deploy the equipment and

machinery as required in the contract.

7.15.3. The Contractor shall take all reasonable steps to protect the environment on and off the Site and

to avoid damage or nuisance to persons or to property of the public or others resulting from

pollution, noise or other causes arising as a consequence of his methods of operation.

During continuance of the contract, the Contractor shall abide at all times by all existing enactments on

environmental protection and rules made there under, regulations, notifications and byelaws of the

State or Central Government, or local authorities and any other law, bye-law, regulations that may be

passed or notification that may be issued in future by the State or Central Government or the local

authority. Salient features of some of the major laws that are applicable are given below:

• The Water (Prevention and Control of Pollution) Act, 1974, this provides for the prevention and

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control of water pollution and the maintaining and restoring of wholesomeness of water.

‘Pollution’ means such contamination of water or such alteration of the physical, chemical or

biological properties of water or such discharge of any sewage or trade effluent or of any other

liquid, gaseous or solid substance into water (whether directly or indirectly) as may, or is likely

to, create a nuisance or render such water harmful or injurious to public health or safety, or to

domestic, commercial, industrial, agricultural or other legitimate uses, or to the life and health

of animals or plants or of aquatic organisms.

• The Air (Prevention and Control of Pollution) Act, 1981, this provides for prevention, control

and abatement of air pollution. ‘Air Pollution’ means the presence in the atmosphere of any

‘air pollutant’, which means any solid, liquid or gaseous substance (including noise) present in

the atmosphere in such concentration as may be or tend to be injurious to human beings or

other living creatures or plants or property or environment.

• The Environment (Protection) Act, 1986, this provides for the protection and improvement of

environment and for matters connected therewith, and the prevention of hazards to human

beings, other living creatures, plants and property. ‘Environment’ includes water, air and land

and the inter-relationship which exists among and between water, air and land, and human

beings, other living creatures, plants, micro- organism and property.

• The Public Liability Insurance Act, 1991, This provides for public liability insurance for the

purpose of providing immediate relief to the persons affected by accident occurring while

handling hazardous substances and for matters connected herewith or incidental thereto.

Hazardous substance means any substance or preparation which is defined as hazardous

substance under the Environment (Protection) Act 1986, and exceeding such quantity as may

be specified by notification by the Central Government.

• The Solid Waste Management Rules–2016 This provides for management & handling of solid

• The Constructions & Demolition Waste Rules,

• All work under this scope shall be carried out in accordance with CPCB and GPCB guidelines.

7.16. The Works to be completed by the Intended Completion Date

7.16.1. The Contractor may commence execution of the Works on the Start Date and shall carry out the

Works, if specified in the tender, in accordance with the Programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by the Intended

Completion Date.

7.17. Approval by the Engineer

The Contractor shall submit Specifications and Drawings showing the proposed Works to the Engineer,

who is to approve them if they comply with the Specifications and Drawings.

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The Contractor shall be responsible for design and safety of Works. The Engineer's approval shall not

alter the Contractor's responsibility for design and safety of the Works.

The Contractor shall obtain approval of third parties to the design of the Works, where required.

All Drawings prepared by the Contractor for the execution of the Works, are subject to prior approval by

the Engineer before their use.

7.18.1. The Contractor shall be responsible for the safety of all activities on the Site. He shall comply

with all applicable safety requirements and take care of safety of all persons entitled to be on

the site and the works. He shall use reasonable efforts to keep the site and the works, during

execution of works, clear of unnecessary obstruction so as to avoid danger to the persons.

The contractor shall provide all safety gear to his employees as specified in the specification of

7.18.2. First Aid Facilities:

i. At every work place successful bidder shall provide and maintain first aid box of adequate

capacity and it should be easily accessible during working hours.

ii. The first-aid box shall be distinctly marked with a red cross on white back ground.

iii. Adequate arrangements shall be made for immediate recoupment of the equipment when

iv. Nothing except the prescribed contents shall be kept in the First-aid box.

v. The first-aid box shall be kept in charge of a responsible person who shall always be readily

available during the working hours of the work place.

vi. A person in charge of the First-aid box shall be a person trained in First- aid treatment.

7.19. Access to the Site

The Contractor shall allow access to the Site and to any place where work in connection with the

Contract is being carried out, or is intended to be carried out to the Engineer and any

person/persons/agency authorized by AMC.

7.20. Instructions

7.20.1. The Contractor shall carry out all instructions of the Engineer, which comply with the applicable

laws where the Site is located.

7.20.2. The Contractor shall permit the appointed and/or authorized persons to inspect the Site and/or

accounts and records of the Contractor and its subcontractors relating to the performance of

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the Contract, and to have such accounts and records audited by auditors appointed, if so

required. The Contractor’s attention is invited to Clause of ‘Fraud and Corruption’, which

provides, inter alia, that acts intended to materially impede the exercise of the inspection and

audit rights provided for under the Clause & constitute an obstructive practice subject to

contract termination.

7.20.3. Engineer to have power to issue further drawings or instructions:

The Engineer shall have the power and authority from time to time and at all times to give such

further instructions and directions as may appear to him necessary or proper for the guidance of

the contractor and the good and sufficient execution of the works according to terms of the

specifications and Contractor shall receive, execute, obey and be bound by the same, according

to the true intent and meaning thereof, as fully and effectually as though the same had

accompanied or had been mentioned or referred to in the specification, and contemplated by

the specifications, or may order any of the works contemplated thereby to be omitted, with or

without the substitution of any other works in lieu thereof, or may order any work or any

portion of work executed or partially executed, to be removed, changed or altered, added if

needful, may order that other works shall be substituted instead thereof and difference of

expense occasioned by any such diminution or alteration so ordered and directed shall be added

to or deducted from the amount of this Contract.

No work which radically changes the original nature of the Contract shall be ordered by the

Engineer and in the event of any deviation being ordered which in the opinion of the Contractor

changes the original nature of Contract he shall nevertheless carry it out and disagreement as to

the nature of the work and the rate to be paid therefore shall be resolved.

The time for completion of the Works, shall be in event of any deviations resulting in additional

cost over the contract price being ordered, be extended or reduced reasonably by the Engineer.

The Engineer’s decision in this case shall be final.

B. Time Control

7.21. Project Execution

Within the time stated in the Contract Data, the Contractor shall submit to the Engineer for approval a

Project Execution, including Environment Management Plan showing the general methods,

arrangements, order, and timing for all the activities in the Works, along with monthly cash flow

forecasts for the installation of works/ subject work.

After the completion of the installation works, the Execution for the Routine Maintenance Work,

showing the general methods, arrangements, order and timing for all the activities involved in the

Routine Maintenance will also be submitted by the Contractor to the Engineer for approval if specified

in the tender. The Execution for Routine Maintenance will be submitted in each year for the period of

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The Contractor shall submit the list of equipment and machinery being brought to site, the list of key

personnel being deployed, the list of machinery/ equipment’s being placed. The Engineer shall cause

these details to be verified at each appropriate stage of the Project Execution.

An update of the Programme shall be a Project Execution showing the actual progress achieved on each

activity and the effect of the progress achieved on the timing of the remaining Works, including any

changes to the sequence of the activities.

The Contractor shall submit to the Engineer for approval an updated Project Execution at intervals no

longer than the period stated in the Contract Data. If the Contractor does not submit an updated

Project Execution within this period, the Engineer may withhold the amount stated in the Contract Data

from the next payment certificate and continue to withhold this amount until the next payment after

the date on which the overdue Project Execution has been submitted.

The Engineer's approval of the Project Execution shall not alter the Contractor's obligations. The

Contractor may revise the Project Execution and submit it to the Engineer again at any time. A revised

Project Execution shall show the effect of Variations and Compensation Events.

7.22. Project Duration

Contract Period for SITC – 01 year from the date of receipt of the LoI/Work Order/Purchase Order, with a

further extendable period of 01 year subject to mutual understanding between AMC and the

• SITC – To be completed within 7 days from the date of receipt of the LoI/Work Order/Purchase

Order. The work shall be considered complete only after satisfactory testing, approval by AMC

engineers, and issuance of the Letter of Acceptance (LOA).

• Maintenance Period – 05 Years (commencing within 7 days after successful completion of the SITC

of the machine)

7.23. Management Meetings

7.23.1. The Engineer may require the Contractor to attend a management meeting. The business of a

management meeting shall be to review the plans for progress of the Works.

7.23.2. The Engineer shall record the business of management meetings and provide copies of the

record to those attending the meeting. The responsibility of the parties for actions to be taken

shall be decided by the Engineer either at the management meeting or after the management

meeting and stated in writing to all those who attended the meeting.

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C. Quality Control

7.24. Identifying Defects

7.24.1. The Engineer shall check the Contractor's work and notify the Contractor of any Defects that are

found. Such checking shall not affect the Contractor's responsibilities. The Engineer may

instruct the Contractor to search for a Defect and test any work that the Engineer considers may

7.24.2. The Contractor shall permit the AMC’s technical person(s) to check the Contractor’s work and

notify the Engineer and Contractor if any defects that are found.

7.25. Correction of Defects

7.25.1. (a) The Engineer shall give notice to the Contractor of any Defects with respect to the

equipment/vehicle/work during the contract period. (b) Every time notice of Defect/Defects is

given, the Contractor shall correct the notified Defect/Defects within the duration of time

specified by the Engineer’s notice. (c) The Engineer may issue notice to the Contractor to carry

out removal of defects or deficiencies, if any, noticed in his inspection, or brought to his notice.

The Contractor shall remove the defects and deficiencies within the period specified in the

notice and submit to the Engineer a compliance report.

7.26. Uncorrected Defects and Deficiencies

If the Contractor has not corrected a Defect under clause and deficiencies in works, to the satisfaction of

the Engineer, within the time specified in the Engineer's notice, the Engineer will assess the cost of

having the Defect or deficiency corrected, and the Contractor shall pay this amount, on correction of the

Defect or deficiency by another agency.

D. Cost Control

7.27. Variations

The Engineer shall, having regard to the scope of the Works and the sanctioned estimated cost, have

power to order, in writing, Variations within the scope of the Works he considers necessary or advisable

during the progress of the Works. Such Variations shall form part of the Contract and the Contractor

shall carry them out and include them in updated Project Execution provided by the Contractor. Oral

orders of the Engineer for Variations, unless followed by written confirmation, shall not be taken into

7.28. Payments for Variations

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7.28.1. Even if rates for Variation items are not specified in the Bill of Quantities, the Contractor shall

carry out such work at the same rate.

7.29. Cash Flow Forecasts

When the Project Execution is updated, the Contractor shall provide the Engineer with an updated cash

7.30. Payment Certificates

The payment to the Contractor will be as follows:

(a) A bill shall be submitted by the Contractor each payment stage as per clause 6.6 and the

Engineer In- charge shall take or cause to be taken requisite measurement for the purpose of

having the same verified and the claim, so far as it is admissible, shall be adjusted, if possible,

within 30 days from the presentation of the bill.

(b) The Engineer shall check the Contractor's statement within 14 days and certify the amount to be

paid to the Contractor.

(c) The value of work executed shall be determined, based on VTMS/ WMS & such IT related

systems developed by the AMC.

(d) The value of work executed shall comprise the value of the quantities of the items in the

financial bid completed.

(e) The value of work executed shall also include the valuation of Variations and Compensation

(f) The Engineer may exclude any item certified in a previous certificate or reduce the proportion of

any item previously certified in any certificate in the light of later information.

(g) The contractor shall submit all bills on the printed forms at the office of AMC Engineer In-

charge. The charges to be made in the bills shall always be entered at the rates specified in

7.31.1. Payments shall be adjusted for deductions for retention money, security deposit, other

recoveries in terms of the Contract and taxes at source, as applicable under the law. The AMC

shall pay the Contractor the amounts certified by the Engineer within 15 days of the date of

each certificate.

7.31.2. All sums payable by a contractor by way of compensation under any of these conditions, shall be

considered as a reasonable compensation to be applied to the use of AMC without reference to

the actual loss or damage sustained and whether any damage has or has not been sustained.

7.31.3. No payment shall be made for any work estimated to cost less than Rupees One Thousand till

after the whole of work shall have been completed and the certificate of completion given. But

in the case of works estimated to cost more than Rs. One Thousand, the contractor shall on

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submitting a monthly bill therefore be entitled to receive payment proportionate to the part of

the work than approved and passed by the Engineer In-charge, whose certificate of such

approval and passing of the sum so payable shall be final and conclusive against the contractor.

All such intermediate payments shall be regarded as payments by way of advance against the

final payments only and not as payments for work actual done and completed and shall not

preclude the Engineer In-charge from requiring any bad, unsound, imperfect or unskillful work

to be removed or taken away and reconstructed or re-erected nor shall any such payment be

considered as an admission of the due performance of the contract or any part thereof in any

respect or the offering of any claim not shall it conclude, determine or effect in any other way,

the powers of the Engineer In-charge as to the final settlement and adjustment of the accounts

or otherwise, or in any other way vary or effect the contract. The final bill shall be submitted by

the Contractor within one month of the date fixed for the completion of the work otherwise the

Engineer In-charge’s certificate of the measurements and of the total amount payable for the

Engineer In-charge’s certificate of the measurements and of the total amount payable for the

work shall be final and binding on all parties.

7.32. The Contractor shall not be entitled to compensation to the extent that the AMC's interests are

adversely affected by the Contractor for not having given early warning or not having

cooperated with the Engineer.

G.S.T. and other state levies/cess which are not subsumed under GST will be applicable. The tenderer

shall quote inclusive of all taxes applicable at the time of bid submission. It is clearly understood that

AMC will not bear any additional liability towards payment of any Taxes & Duties.

Wherever the Services to be provided by the Tenderers, falls under Reverse Charge Mechanism, the

Price quoted shall be exclusive of GST, but inclusive of Taxes / Duties /Cess other than GST, if any.

Rates accepted by AMC shall hold good till completion of work and no additional individual claim shall

be admissible on account of fluctuations in market rates; increase in taxes / any other levies / tolls etc.

except that payment / recovery for overall market situation shall be made as per price Variation and if

there is any subsequent change (after submission of bid) in rate of GST applicable on the work/services

to be executed as per tender, i.e. any increase will be reimbursed by AMC whereas any reduction in

the rate of GST shall be passed on to AMC as per the provisions of GST act.

“Chapter XXI-Miscellaneous, section 171(1) of GST Act, 2017 governs the ‘Anti Profiteering Measure’

(APM) as per the provision of this section, ‘Any reduction in rate of tax on any supply of goods or

services or the benefit of input tax credit shall be passed on to the recipient by way of commensurate

reduction in prices’

Accordingly, the contractor should pass on the complete benefit accruing to him on account of reduced

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tax rate or additional input tax credit, to AMC.

Further, all provisions of GST Act will be applicable to the tender”

7.34. Currencies

All payments will be made in Indian Rupees.

7.35. Currencies Liquidated Damages

Both, the Contractor and the AMC have agreed that it is not feasible to precisely estimate the amount of

losses due to delay in completion of works and the losses to the public and the economy, therefore,

both the parties have agreed that the Contractor shall pay liquidated damages to the AMC and not by

way of penalty, at the rate per week or part thereof stated in the Contract Data for the period that the

Completion Date is later than the Intended Completion Date. Liquidated damages at the same rates

shall be withheld if the Contractor fails to achieve the milestones prescribed in the Contract Data.

However, in case the Contractor achieves the next milestone, the amount of the liquidated damages

already withheld shall be restored to the Contractor by adjustment in the next payment certificate. The

AMC and the contractor have agreed that this is a reasonable agreed amount of liquidated damage.

The AMC may deduct liquidated damages from payments due to the Contractor. Payment of liquidated

damages shall not affect the Contractor’s other liabilities.

7.36. Cost of Repairs

Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and

the end of the Defects Correction periods shall be remedied by the Contractor at his cost if the loss or

damage arises from the Contractor's acts or omissions.

E. Finishing the Contract

7.37. Completion of SITC Work & Maintenance

The Contractor shall request the Engineer to issue a certificate of completion of the works after project

duration, and the Engineer will do so upon deciding that the works is completed.

7.38.1. The Contractor shall hand over the machine/equipment to AMC in fully working condition upon

completion of the project duration of 05 Years.

7.38.2. If AMC or the Engineer-in-Charge finds the machine/equipment to be defective or not in working

condition, the Contractor shall either repair it to full working condition or replace it with a new

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machine, as per the instructions of the Engineer-in-Charge of AMC.

7.38.3. If the Contractor refuses both options mentioned in Clause 7.38.2 for defective

machine/equipment, AMC shall have the right to deduct the cost of the machine/equipment

from the Contractor’s security deposit or performance security.

7.39. Final Account

Final joint measurement along with the representatives of the contractor should be taken recorded and

signed by the Contractors. Contractors should submit the final bill within 1 month of physical

completion of the work.

If the contractor fails to submit the final bill within 1 month, the AMC staff will prepare the final bill

based on the joint measurement within next 3 months.

Engineer’s decision shall be final in respect of claims for defect and pending claims against contractors.

No further claims should be made by the Contractor after submission of the final bill and these shall be

deemed to have been waived and extinguished. Payment of those items of the bills in respect of which

there is no dispute and of items in dispute, for quantities and rates as approved by the Commissioner

shall be made within a reasonable period as may be necessary for the purpose of verification etc.

After payment of the final bill as aforesaid has been made, the contractor may, if he so desires,

reconsider his position in respect of a disputed portion of the final bills and if he fails to do so within

days, his disputed claim shall be dealt with as provided in the contract.

7.40. Operating and Maintenance Manuals

If "as built" Drawings and/or operating and maintenance manuals are required, the Contractor shall

supply them by the dates stated in the Contract Data.

If the Contractor does not supply the Drawings and/or manuals by the dates stated in the Contract Data,

or they do not receive the Engineer's approval, the Engineer shall withhold the amount stated in the

Contract Data from payments due to the Contractor.

7.41. Manufacturing Warranty period and Consequence of Inferior Supply

7.41.1. The AMC or the Contractor may terminate the Contract if the other party causes a fundamental

breach of the Contract. Bidders shall be responsible for smooth functioning of the machines.

During project period and Maintenance period, if any machine is not working, then it is the

responsibility of the bidder to get all the machines in working condition.

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7.41.2. Consequences of inferior supply: If the supplied machines & sanitary napkins found of inferior

quality or not as per specifications, the contractor shall replace the equipment within 15 days

from the date of intimation at the cost & risk of the contractor and also liable to pay the fine

imposed by the Municipal Commissioner, failing which Security Deposit of the contractor shall

be forfeited & the tenderer shall be liable for penal action including black-listing etc. In addition

to the forfeiture of the Security Deposit, if any fine is imposed by the Municipal Commissioner,

the same shall be payable by the tenderer immediately on demand, failing which the same shall

be recovered from other dues to the contractor from the Municipal Corporation.

7.41.3. Manufacturing Warranty period: The contractor shall provide one-year onsite manufacturing

warranty of all the machines post installation during which, contractor shall maintain, uphold

and keep the entire machine in thorough repairs and working order at their own cost and to the

entire satisfaction of the AMC. Contractor shall also be responsible for and be liable under the

provisions of this clause to make good any defect that may develop during that period in the

normal and proper working of the Machine. In case of repairs of Machinery / Equipment which

is not manufactured in India, the manufacturer, authorized distributors/dealers/agents during

the warranty period shall bear all the taxes, custom duties, levies, to & fro cost of transporting

etc. of the Machinery / Equipment while the same is returned to India duly repaired by the

Manufacturer. During the entire period of warranty, the contractor shall replace the machine

and or part of the machine entirely on its break down / nonfunctional, which shall be at the cost

of the contractor and includes the labour charges, transport charges. The contractor should

assure an up-time warranty for service of at least 95% (calculated on the basis of 24 hours a

day and seven days a week). A service call shall be attended even on Sundays and Public

Holidays. The complaint /message will be sent to the address given in this contract as well as in

supply order. There is no limit for breakdown visits. The contractor shall give detailed report

about the “Quarterly Preventive Visits” as well as “Breakdown Visits” to the department within

5 days of such visits.

7.41.4. Maintenance Period: The bidder shall quote rates for Maintenance period of 05 Years. The

successful bidder shall, for a period of 05 Years from the SITC, maintain, uphold and keep

machines in thorough repairs and working order at their own cost and expenses and to the

entire satisfaction of the Engineer to the contract. The contractor shall be responsible for entire

Machinery / Equipment and be liable under the provisions of this clause to make good any

defect that may develop during that period for normal and proper working of the Machinery /

Equipment. In case of repairs of Machinery / Equipment which is not manufactured in India,

the manufacturer, authorized distributors/dealers/agents shall bear all the taxes, custom duties,

levies, to & fro cost of transporting etc. of the Machinery / Equipment while the same is

returned to India duly repaired by the Manufacturer. The contractor shall replace the

equipment and/or part of the equipment entirely on its break down / non functionality, which

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shall be at the cost of the contractor and include the labour charges, transport charges taxes,

fees charges etc. The successful bidder should assure an up-time warranty for service of at least

95% (calculated on the basis of 24 hours a day and seven days a week). During Maintenance

period, the Service Engineers will have to make 04 (four) compulsory visits per year on

quarterly basis for preventive maintenance while breakdown calls (unlimited) will be attended

within 48 hours (2 days) from the date & time of lodging of complaint with the Service Engineer

through phone/ fax/person/post/courier/e-mail. A service call shall be attended even on

Sundays and Public Holidays. The complaint /message will be sent to the address given in this

contract as well as in supply order. There is no limit for breakdown visits. The contractor shall

give detailed report about the “Quarterly Preventive Visits” as well as “Breakdown Visits” to the

department within 5 days of such visits.

7.42. Termination

1. If work of SITC and Maintenance of Sanitary Napkin Vending Machine work is found

unsatisfactory by Ahmedabad Municipal Corporation (AMC), AMC shall terminate the contract

after giving notice period of 90 days and in this case decision of MC - AMC, for forfeiture of

SD/EMD etc. and debarring/ blacklisting the agency shall be binding to the contractor.

2. The activity is under essential service; contractor is not allowed to stop this work at any point of

time. But if contractor willing to leave this work / contract, he should give written notice to

AMC before 120 days. However, decision of MC –AMC in such case will be final & binding to

Notwithstanding, if contractor stop / leave the work by his own discretion SD/ EMD, Amount pending

in running bill etc. shall be forfeited and additional expenditure for execution of remaining work shall

be recovered through, if be needed, legal proceeding and Agency shall be debarred / blacklisted subject

to approval of competent authority.

7.43. Payment upon Termination

7.43.1. If the Contract is terminated because of a fundamental breach of Contract by the Contractor,

the Engineer shall issue a certificate for value of the work done and materials ordered less

liquidated damages, if any, less advance payments received up to the date of the issue of the

certificate and less the percentage to apply to the value of the work not completed, as indicated

in the Contract Data. If the total amount due to the AMC exceeds any payment due to the

in the Contract Data. If the total amount due to the AMC exceeds any payment due to the

Contractor, the difference shall be recovered from the security deposit, and performance

security. If any amount is still left un-recovered it will be a debt due from the Contractor to the

7.43.2. If the Contract is terminated at the AMC's convenience, the Engineer shall issue a certificate for

the value of the work done, the reasonable cost of removal of Equipment, repatriation of the

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Contractor's personnel employed solely on the Works, and the Contractor's costs of protecting

and securing the Works and less advance payments received up to the date of the certificate,

less other recoveries due in terms of the Contract, and less taxes due to be deducted at source

as per applicable law.

All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to be the

property of the AMC for use for completing balance installation/construction work if the Contract is

terminated because of the Contractor's default, till the Works is completed after which it will be

transferred to the Contractor and credit, if any, given for its use.

7.45. Release from Performance

If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of

the AMC or the Contractor, the Engineer shall certify that the Contract has been frustrated. The

Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate

and shall be paid for all work carried out before receiving it and for any work carried out afterwards to

which a commitment was made.

F. Other Conditions of Contract

7.46.1. The Contractor shall, unless otherwise provided in the Contract, make his own arrangements at

his own cost for the engagement of all staff and employees, local or other, and for their

payment, and transport.

7.46.2. The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in

such form and at such intervals as the Engineer may prescribe, showing the staff and the

number of the several classes of labour from time to time employed by the Contractor on the

Site and such other information as the Engineer may require.

7.47. Compliance with Labour Regulations

(a) During continuance of the Contract, the Contractor shall abide at all times by all existing labour

enactments and rules made there under, regulations, notifications and bye laws of the State or

Central Government or local authority and any other labour law (including rules), regulations,

bye laws that may be passed or notification that may be issued under any labour law in future

either by the State or the Central Government or the local authority.

(b) Furthermore, the Contractor shall keep the AMC indemnified in case any action is taken against

the AMC by the competent authority on account of contravention of any of the provisions of any

Act or rules made there under, regulations or notifications including amendments. If the AMC is

caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for non-

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observance of the provisions stipulated in the notifications/bye laws/Acts/Rules/regulations

including amendments, if any, on the part of the Contractor, the Engineer/AMC shall have the

right to deduct any money due to the Contractor including his amount of contract deposit in the

form of BG. The AMC/Engineer in-charge shall also have right to recover from the Contractor

any sum required or estimated to be required for making good the loss or damage suffered by

(c) The Contractor shall require his employees to obey all applicable laws, including those

concerning safety, health & Environment at work.

(d) The employees of the Contractor or his subcontractor in no case shall be treated as the

employees of the AMC at any point of time.

7.48. Drawings and Geo-tagged Photographs of the Works

7.48.1. The Contractor shall do Geo-tagged photography/video photography of the site firstly before the

start of the work, secondly mid-way in the execution of different stages of work as required by

Engineer In-charge and lastly after the completion of the work. No separate payment will be

made to the Contractor for this.

7.48.2. The Contractor shall not disclose details of Drawings furnished to him and works on which he is

engaged without the prior approval of the Engineer in writing. No photograph of the works or

any part thereof or plant employed thereon, except those permitted under above clause, shall

be taken or permitted by the Contractor to be taken by any of his employees without the prior

approval of the Engineer in writing. No photographs/ Video photography shall be published or

otherwise circulated without the approval of the Engineer in writing.

7.49. The Apprentices Act,

The Contractor shall duly comply with the provisions of the Apprentices Act 1961 (III of 1961), the rules

made there under and the orders that may be issued from time to time under the said Act and the said

Rules and on his failure or neglect to do so, he shall be subject to all liabilities and penalties provided by

the said Act and said Rules.

7.50. Contract Document

The documents forming the contract are to be taken as mutually explanatory of one another. Unless

otherwise provided in the contract, the priority of the documents forming the contract shall be as

1. Contract Agreement (if completed)

2. The letter of Acceptance

4. Addendum to Bid; if any

5. Tender Document

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6. Financial Bid:

7. The Specification:

8. Detailed Engineering Drawings

9. Standard General Conditions of Contracts (GCC)

10. All correspondence documents between bidder/contractor and AMC.

7.51. Conflict of Interest

The Applicant shall not have a conflict of interest (the “Conflict of Interest”) that affects the Bidding

Process. Any Applicant found to have a Conflict of Interest shall be disqualified. An Applicant shall be

deemed to have a Conflict of Interest affecting the Bidding Process, if

1. A constituent of such Applicant is also a constituent of another Applicant; or

2. Such Applicant has the same legal representative for purposes of this Application as any

other Applicant; or

3. Such Applicant, or any Associate thereof has a relationship with another Applicant, or any

Associate thereof, directly or through common third party/ parties, that puts either or both

of them in a position to have access to each other’s information about, or to influence the

Application of either or each other; or

4. The Applicant shall be liable for disqualification if any legal, financial or technical adviser of

the Authority in relation to the Project is engaged by the Applicant, its Member or any

Associate thereof, as the case may be, in any manner for matters related to or incidental to

the Project. For the avoidance of doubt, this disqualification shall not apply where such

adviser was engaged by the Applicant, its Member or Associate in the past but its assignment

expired or was terminated 6 (six) months prior to the date of issue of this TENDER. Nor will

this disqualification apply where such adviser is engaged after a period of 3 (three) years

from the date of commercial operation of the Project.

7.52. Applications and costs thereof

No Applicant shall submit more than one Application for the Project. An applicant applying individually

shall not be entitled to submit another application either individually. The Applicant shall be

responsible for all of the costs associated with the preparation of their Applications and their

participation in the Bid Process. The Authority will not be responsible or in any way liable for such costs,

regardless of the conduct or outcome of the Bidding Process.

7.53. Acknowledgment by Applicant

It shall be deemed that by submitting the Application, the Applicant has:

a. made a complete and careful examination of the tender;

b. received all relevant information requested from the Authority;

c. accepted the risk of inadequacy, error or mistake in the information provided in the tender or

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furnished by or on behalf of the Authority relating to any of the matters referred; and

d. Agreed to be bound by the undertakings provided by it under and in terms hereof.

“The Authority” shall not be liable for any omission, mistake or error in respect of any of the above or

on account of any matter or thing arising out of or concerning or relating to the TENDER or the Bidding

Process, including any error or mistake therein or in any information or data given by the Authority.

7.54. Right to reject any or all Applications/ Bids

Notwithstanding anything contained in this TENDER, “The Authority” reserves the right to reject any

Application and to annul the Bidding Process and reject all Applications/ Bids, at any time without any

liability or any obligation for such acceptance, rejection or annulment, and without assigning any

reasons therefore. In the event that the Authority rejects or annuls all the Bids, it may, in its discretion,

invite all eligible Bidders to submit fresh Bids hereunder.

“The Authority” reserves the right to reject any Application and/ or Bid if:

(a) at any time, a material misrepresentation is made or uncovered, or

(b) the Applicant does not provide, within the time specified by the Authority, the

supplemental information sought by the Authority for evaluation of the Application.

In case it is found during the evaluation or at any time before signing of the Agreement or after its

execution and during the period of subsistence thereof including the concession thereby granted by

“The Authority”, that one or more of the pre-qualification conditions have not been met by the

Applicant, or the Applicant has made material misrepresentation or has given any materially incorrect or

false information, the Applicant shall be disqualified forthwith if not yet appointed as the Successful

Bidder either by issue of the LOA (Letter of Approval) or entering into of the Agreement, and if the

Applicant has already been issued the LOA or has entered into the Concession Agreement, as the case

may be, the same shall, notwithstanding anything to the contrary contained therein or in this TENDER,

be liable to be terminated, by a communication in writing by “The Authority” to the Applicant, without

the Authority being liable in any manner whatsoever to the Applicant and without prejudice to any

other right or remedy which the Authority may have under this TENDER, the Bidding Documents, the

Concession Agreement or under applicable law.

“The Authority” reserves the right to verify all statements, information and documents submitted by the

Applicant in response to the TENDER. Any such verification or lack of such verification by the Authority

shall not relieve the Applicant of its obligations or liabilities hereunder nor will it affect any rights of the

Authority there under.

7.55. Clarifications

Applicants requiring any clarification on the tender may notify “the Authority” in writing or by fax or e-

mail. They should send in their queries before the date specified in the header data. “The Authority”

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shall Endeavour to respond to the queries within the period specified therein. The responses will be

sent by fax and/or e-mail if necessary. The Authority will forward all the queries and its responses

thereto, to all purchasers of the TENDER without identifying the source of queries.

“The Authority” shall Endeavor to respond to the questions raised or clarifications sought by the

Applicants. However, the Authority reserves the right not to respond to any question or provide any

clarification, in its sole discretion, and nothing in this Clause shall be taken or read as compelling or

requiring the Authority to respond to any question or to provide any clarification, but not later than the

date provided in header data.

“The Authority” may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all Applicants. All clarifications and interpretations issued by the Authority shall be

deemed to be part of the tender. Verbal clarifications and information given by Authority or its

employees or representatives shall not in any way or manner be binding on the Authority.

7.56. Amendment of tender

At any time prior to the deadline for submission of Application, the Authority may, for any reason,

whether at its own initiative or in response to clarifications requested by an Applicant, modify the

tender by the issuance of Addendum.

Any Addendum thus issued will be sent in writing/ Fax/ Email/ to all those who have purchased the

tender or published on AMC portal.

In order to afford the Applicants a reasonable time for taking an Addendum into account, or for any

other reason, the Authority may, in its sole discretion, extend the Application Due Date.

G. Preparation and Submission of Application

The Application and all related correspondence and documents in relation to the Bidding Process shall

be in English language. Supporting documents and printed literature furnished by the Applicant with

the Application may be in any other language provided that they are accompanied by translations of all

the pertinent passages in the English language, duly authenticated and certified by the Applicant.

Supporting materials, which are not translated into English, may not be considered. For the purpose of

interpretation and evaluation of the Application, the English language translation shall prevail.

7.58. Format and signing of Application

The Applicant shall provide all the information sought under this TENDER. The Authority will evaluate

only those Applications that are received in the required formats and complete in all respects.

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Incomplete and /or conditional Applications shall be liable to rejection.

The Applicant will upload bid in One Folder in electronic form which shall contain the scanned certified

copies of the documents given below and the documents uploaded has to be digitally signed by the

bidder. These copies shall be certified by Practicing Notary approved by the Govt. of Gujarat or Govt.

of India with his stamp, clearly stating his name & registration number, except where original

documents are demanded.

7.59. Marking of Applications

The Applicant shall submit the Application in the format specified, together with the documents, upload

in folder as “VENDOR” together with their respective enclosures

Applications submitted by email, fax, telex, telegram shall not be entertained and shall be rejected

7.60. Late Applications

Applications received by the Authority after the specified time on the Application Due Date shall not be

eligible for consideration and shall be summarily rejected.

Information relating to the examination, clarification, evaluation, and recommendation for the short-

listed qualified Applicants shall not be disclosed to any person who is not officially concerned with the

process or is not a retained professional advisor advising the Authority in relation to or matters arising

out of, or concerning the Bidding Process. The Authority will treat all information, submitted as part of

Application, in confidence and will require all those who have access to such material to treat the same

in confidence. The Authority may not divulge any such information unless it is directed to do so by any

statutory entity that has the power under law to require its disclosure or is to enforce or assert any right

or privilege of the statutory entity and/ or the Authority or as may be required by law or in connection

with any legal process.

7.62. Clarification of Financial Bids

To assist in the examination, evaluation and comparison of Bids, the Engineer may, at his discretion, ask

any bidder for clarification of his Bid, including breakdown of unit rates. The request for clarification

and the response shall be in writing or by post/facsimile/e-mail. No Bidder shall contact the Engineer on

any matter relating to his bid from the time of the bid opening to the time the contract is awarded. Any

effort by the Bidder to influence the Engineer in the Engineer’s bid evaluation, bid comparison or

contract award decisions may result in the rejection of the Bidder’s bid.

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7.63. Inspection of site and sufficiency of tender:

1. The Contractor shall inspect and examine the site and its surrounding and shall satisfy himself

before submitting his tender as to the nature of the work (so far as is practicable), the form

and nature of the site, the quantities and nature of the work and materials/equipment/vehicles

necessary for the completion of the works and means of access to the site, and in general shall

himself obtain all necessary information as to risk, contingencies and other circumstances

which may influence or affect his tender.

2. The Contractor shall be deemed to have satisfied himself before tendering as to the

correctness and sufficiency of his tender for the works and of the rates and prices quoted in

the schedule of works / items / quantities, or in Financial Bid, which rates and prices shall,

except as otherwise provided cover all his obligations under the Contract and all matters and

things necessary for proper completion and maintenance of the works. No extra charges

consequent on any misunderstanding.

3. Not Foreseeable Physical Obstructions or Conditions: If, however, during the execution of the

Works the Contractor encounters physical obstructions or physical conditions, other than

climatic conditions on the Site, which obstructions or conditions were, in his opinion, not

foreseeable by an experienced contractor, the Contractor shall forthwith give notice thereof to

the Engineer. On receipt of such notice, the Engineer shall, if in his opinion such obstructions

or conditions could not have been reasonably foreseen by an experienced contractor, after

due consultation with the Contractor, determine:

• any extension of time to which the Contractor is entitled and

• and shall notify the Contractor accordingly. Such determination shall take account of

any instruction which the Engineer may issue to the Contractor in connection

therewith, and any proper and reasonable measures acceptable to the Engineer which

the Contractor may take in the absence of specific instructions from the Engineer.

However, such costing shall be got approved by the competent authority as governed

vide rules prevailing with authority.

7.64. Official Secrecy

The Contractor shall of all the persons employed in any works in connection with the contract that the

India Official Secrets Act 1923 (XIX of 1923) applies to them and will continue to apply even after

execution of the said works and they will not disclose any information regarding this contract to any

third party. The contractor shall also bring into notice that, any information found to be leaked out or

disclosed the concern person as well as the Contractor will be liable for penal action; further the

Corporation will be at liberty to terminate the contract without notice.

7.65. Subsequent Legislation

If on the day of submission of bids for the contract, there occur changes to any National or State stature,

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Ordinance, decree or other law or any regulation or By-laws or any local or other duly constituted

authority or the introduction of any such National or State Statute, Ordinance, decree or by which

causes additional or reduced cost to the Contractor, such additional or reduced cost shall, after due

consultation with the Contractor, be determined by the concerned Engineering Department of AMC and

shall be added to or deducted from the Contract Price with prior approval of competent authority and

the concerned Engineering Department shall notify the Contractor accordingly with a copy to the AMC.

AMC reserve the right to take decision in respect of addition/reduction of cost in contract.

7.66. Patent, Right and Royalties

The contractor shall save harmless and indemnify the Corporation from and against all claims and

proceedings for or on account of infringement of any Patent rights, design trademark or name of other

protected rights in respect of machine work, or material used for or in connection with the Works or any

of them and from and against all claims, proceedings, damages, costs, charges and expenses whatsoever

in respect thereof or in relation thereto. Except where otherwise specified, the contractor shall pay all

tonnage and other royalties, rent and other payments or compensation, if any, for getting stone, sand,

gravel, clay or other materials required for the works or any of them.

7.67. Payments, Tax and Claims

□ The limit for unforeseen claims

Under no circumstances whatever the contractor shall be entitled to any compensation from

AMC on any account unless the contractor shall have submitted a claim in writing to the Eng. in

charge within 1 month of the case of such claim occurring.

□ No interest for delayed payments due to disputes, etc

It is agreed that the AMC or its Engineer or Officer shall not be liable to pay any interest or

damage with respect of any moneys or balance which may be in its or its Engineer’s or officer’s

hands owing to any dispute or difference or claim or misunderstanding between the Municipal

Corporation of Ahmedabad or its Engineer or Officer on the one hand and the contractor on the

other, or with respect to any delay on the part of the AMC or its Engineer or Officers in making

periodical or final payments or in any other respect whatever.

7.68. Settlement of Disputes

□ Termination of contract for death

If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the legal representative of the

individual Contractor or the proprietor of the proprietary concern and in case of partnership, the

surviving partners, are capable of carrying out and completing the contract, the Commissioner

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shall be entitled to cancel the contract as to its uncompleted part without the Corporation being

in any way liable to payment of any compensation to the estate of the deceased Contractor and

or to the surviving partners of the Contractor’s firm on account of the cancellation of the

contract. The decision of the Commissioner that the legal representative of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the

contract shall be final and binding on the parties. In the event of such cancellation the

Commissioner shall not hold estate of the deceased Contractor and or surviving partners of the

Contractor’s firm liable in damages for not completing the contract.

□ Settlement of Disputes

If any dispute or differences of any kind whatsoever other than those in respect of which, the

decision of any person is, by the Contract, expressed to be final and binding) shall arise

between the AMC and the Contractor or the Engineer and the Contractor in connection with or

arising out of the Contract or carrying out of the Works (Whether during the progress of the

Works or after their completion and whether before or after the termination, abandonment or

breach of the Contract) it, the aggrieved party may refer such dispute within a period of 7 days

to the concerned Addl. Municipal Commissioner who shall constitute a committee comprising

of three officers i.e. concerned Deputy Municipal Commissioner or Director (ES&P), Chief

Engineer other than the Engineer of the Contract and concerned Chief Accountant. The

Committee shall give decision in writing within 60 days. Appeal on the Order of the Committee

may be referred to the Municipal Commissioner within 7 days. Thereafter the Municipal

Commissioner shall constitute a Committee comprising of three Addl. Municipal Commissioners

including Addl. Municipal Commissioner in charge of Finance Department. The Municipal

Commissioner within a period of 90 days after being requested to do so shall give written notice

of committee’s decision to the Contractor. Save as herein provided such decision in respect of

every matter so referred shall be final and binding upon both parties until and after the

completion of the works, and shall forthwith be given effect to by the Contractor who shall

proceed with the works with due diligence, whether he requires arbitration as hereinafter

provided or not. If the Commissioner has given written notice of the decision to the Contractor

and no Claim to arbitration has been communicated within a period of 90 days from receipt of

such notice the said decision shall remain final and binding upon the Contractor.

7.69. Arbitration and Jurisdiction

7.69.1. Any Dispute which is not amicably resolved by conciliation, as provided in Clause 7.69, shall be

finally decided by reference to arbitration by a board of arbitrators appointed in accordance

with Clause 7.69.2. Such arbitration shall be held in accordance with the Arbitration Act. The

venue of Arbitration shall be Ahmedabad and the language of arbitration proceedings shall be

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7.69.2. There shall be a board of 3 (three) arbitrators, of whom each Party shall select one, and the

third arbitrator shall be appointed by the 2 (two) arbitrators so selected, and in the

event of disagreement between the 2 (two) arbitrators, the appointment shall be

made in accordance with the Rules.

7.69.3. The arbitrators shall make a reasoned award (the “Award”). Any Award made in any arbitration

held pursuant to this clause shall be final and binding on the Parties as from the date it is made,

and the Contractor and the Authority agree and undertake to carry out such Award

7.69.4. The Contractor and the Authority agree that an Award may be enforced against the Contractor

and/or the Authority, as the case may be, and their respective assets wherever

7.69.5. This Agreement and the rights and obligations of the Parties shall remain in full force

and effect, pending the Award in any arbitration proceedings hereunder.

7.70. Copyright

The copyright of all drawings and other documents provided by the Contractor under the contract shall

remain vested in the Contractor or his sub- contractors as the case may be the AMC shall have a license

to use such drawings and other documents in connection with the design, construction, operation,

maintenance of the works. At any time the AMC shall have further license without additional payment

to the Contractor to use any such drawings or documents for the purpose of making any improvement

of the works or enlargement or duplication of any part thereof, provided that such improvement,

enlargement, or duplication by itself or in conjunction with any other improvements, enlargements or

duplications already made in accordance with the further license does not result in the duplication of

the whole works.

7.71. Receipts to be signed in firm’s name by any one of the partners

Every receipt for money which may become payable or for any security which may become transferable

to the Contractor under these present shall, if signed in the partnership name by any one of the

partners, be a good and sufficient discharge to the Commissioner and Municipal Corporation in respect

of the money or security purporting to be acknowledged thereby, and in the event of death of any of the

partners during the pendency of this contract, it is hereby expressly agreed that every receipt by any

one of the surviving partners shall, if so signed as aforesaid, be good and sufficient discharge as

aforesaid provided that nothing in this clause contained shall be deemed to prejudice or effect any claim

which the Commissioner or the Corporation may hereafter have against the legal representatives of any

partners so dying or in respect of any breach of any of the conditions thereof, provided also that nothing

in this clause contained shall be deemed prejudicial or affect the respective rights or obligations of the

Contractors and of the legal representatives of any deceased Contractors interest.

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7.72. Proprietary data

All documents and other information supplied by the Authority or submitted by an Applicant to the

Authority shall remain or become the property of the Authority. Applicants are to treat all information

as strictly confidential and shall not use it for any purpose other than for preparation and submission of

their Application. The Authority will not return any Application or any information provided along

7.73. Correspondence with the Applicant

Save and except as provided in this TENDER, the Authority shall not entertain any correspondence with

any Applicant in relation to the acceptance or rejection of any Application.

Refer clause 6.6 of section – 6: Scope of Work and Specification.

7.75. Banning/De-Registration of Agencies of Construction works/ M & E work in AMC

The regulations regarding Demotion/ Suspension Banning for specific period or permanently / De-

Registration shall be governed as per the respective condition in Contractor Registration Rules of AMC.

7.76. Joint Venture

7.77. Compensation for delay

If the Contractor fails to complete the works and clear the site on or before the Contract or extended

date(s) / period(s) of completion, he shall, without prejudice to any other right or remedy of Municipal

Corporation on account of such breach, pay as agreed compensation, amount calculated as stipulated

below (or such smaller amount as may be fixed by the Engineer) on the contract value of the whole

work or on the contract value of the time or group of items of work for which separate period of

completion are given in the contract and of which completion is delayed for every week that the whole

of the work of item or group of items of work concerned remains uncompleted, even though the

contract as a whole be completed by the contract or the extended date of completion. For this

purpose, the term ‘Contract Value’ shall be the value of the work at Contract Rates as ordered including

the value of all deviations ordered:

• Completion period for projects (originally stipulated or as extended) not exceeding 6 months:

to the extent of maximum 1 percent per week

• Completion period for projects (originally stipulated or as extended) exceeding 6 months and

not exceeding 2 years: to the extent of maximum ½ percent per week.

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• Completion period for projects (originally stipulated or as extended) exceeding 2 years: to the

extent of maximum ¼ percent per week.

When the delay is not a full week or in multiple of a week but involves a fraction of a week the

compensation payable for that fraction shall be proportional to the number of days involved.

Provided always that the total amount of compensation for delay to be paid this condition shall not

Provided always that the total amount of compensation for delay to be paid this condition shall not

exceed the undernoted percentage of the Contract Value of the item or group of items of work for

which a separate period of completion is given.

i. Completion period (as originally stipulated or as extended) not exceeding 6 months:

ii. Completion period (as originally stipulated or as extended) exceeding 6 months and not

exceeding 2 years: 7½ percent.

iii. Completion period (as originally stipulated or as extended) exceeding 2 years: 5 percent.

The amount of compensation may be adjusted set off against any sum payable to the contractor under

this or any other contract with the Municipal Corporation.

Please note schedule of penalties in section 6 – Scope of Work and Specification.

7.78. Action and Compensation Payable in Case of Bad Work and Not Done

As Per Specifications

All works under or in course of execution or executed in pursuance of the contract, shall at all times be

open and accessible to the inspection and supervision of the Engineer-in-charge, his authorized

subordinates in charge of the work and all the superior officers, officer of the Vigilance Department of

the AMC or any organization engaged by the AMC for Quality Assurance and the contractor shall, at all

times, during the usual working hours and at all other times at which reasonable notice of the visit of

such officers has been given to the contractor, either himself be present to receive orders and

instructions or have a responsible agent duly accredited in writing, present for that purpose. Orders

given to the Contractor’s agent shall be considered to have the same force as if they had been given to

the contractor himself.

If it shall appear to the Engineer-in-charge or his authorized subordinates in- charge of the work or to

the officer of Vigilance Department, that any work has been executed with unsound, imperfect or

unskillful workmanship or with materials of any inferior description, or that any materials or articles

provided by him for the execution of the work are unsound or of a quality inferior to that contracted for

or otherwise not in accordance with the contract, the contractor shall, on demand in writing which shall

be made within twelve months of the completion of the work from the Engineer-in- Charge specifying

the work, materials or articles complained of notwithstanding that the same may have been passed,

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certified and paid for forthwith rectify, or remove and reconstruct the work so specified in whole or in

part, as the case may require or as the case may be, remove the materials or articles so specified and

provide other proper and suitable materials or articles at his own charge and cost. In the event of the

failing to do so within a period specified by the Engineer-in-Charge in his demand aforesaid, then the

contractor shall be liable to pay compensation at the same rate as under clause 8.e. of the general

condition of contract in section 9 of tender document (for Compensation for delay) for this default. In

such case the Engineer-in Charge may not accept the item of work at the rates applicable under the

contract but may accept such items at reduced rates as the Engineer in charge may consider reasonable

during the preparation of on account bills or final bill if the item is so acceptable without detriment to

the safety and utility of the item and the structure or he may reject the work outright without any

payment and/or get it and other connected and incidental items rectified, or removed and re-executed

at the risk and cost of the contractor. Decision of the Engineer-in-Charge to be conveyed in writing in

respect of the same will be final and binding on the contractor.

If the penalization amount exceeds maximum limit with respect to Standard General Conditions of

Contract, then a show cause notice shall necessarily be issued to the contract as to why the contract

should not be terminated.

The above clause is summarized to make it easy to understand as follows:

1. The Engineer-in-charge shall issue notice to the contractor for rectifying the defects or

redoing of the work, if necessary, within specific time to achieve the desired quality and

quantity of the work and this should be governed by Standard General Conditions of

2. If the contractor fails to comply the same, only then, the contractor shall be li able to pay

compensation at the same rate as under the Standard General Condition of Contract (for

Compensation for delay) for this default.

3. If the penalization amount exceeds the maximum limit, then the contractor will be liable for

being banned/ deregistered from business dealings with AMC and this shall be governed by

relative provision in Registration Rules of AMC and Standard General Conditions of Contract.

4. This penalization shall be levied only on account of delay in work, unsound, imperfect or

unskillful workmanship or with materials of any inferior description, or that any materials or

articles provided by him for the execution of the work are unsound or of quality inferior to

that contracted for or otherwise not in accordance with the contract.

7.79. Contractors remain liable to pay compensation

In any case in which any of the powers conferred upon the Engineer In- charge by the relevant clauses

in documents that form a part of contract as exercised or is exercisable in the event of any future case of

default by the Contractor, he is declared liable to pay compensation amounting to the whole of his

security deposit. The liability of the Contractor for past and future compensation shall remain

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In the event of the Executive Engineer taking action against these relevant clauses, he may, if he so

desires, take possession of all or any tools and plant, materials and stores in or upon the work of site

thereof or belonging to the Contractor or procured by him and intended to be used for the execution of

the work or any part thereof paying or allowing for the same in account at the contract rates, or in the

case of contract rates not being applicable at current market rates to be certified by the Executive

Engineer, may after giving notice in writing to the Contractor or his staff of the work or other authorized

agent require him to remove such tools and plants, materials or stores from the premises within a time

to be specified in such notice and in the event of the Contractor failing to comply with any such

requisition, the Executive Engineer may remove them at the contractors expense of sell them by auction

or private sell on account of the Contractor at his risk in all respects and certificate of the Executive

Engineer as to the expense of any such removal and the amount of the proceeds an expense of any such

sell be final and conclusive against the Contractor.

7.80. No Claim to Any Payment or Compensation or Alteration in or Restriction of Work

a) If at any time after the execution of contract documents, the Engineer shall for any reason

whatsoever, desires that the whole or any part of the works specified in the Tender should

be suspended for any period or that the whole or part of the work should not be carried out,

at all, he shall give to the Contractor a Notice in writing of such desire and upon the receipt

of such notice, the Contractor shall forthwith suspend or stop the work wholly or in part as

required after having due regard to the appropriate stage at which the work should be

stopped or suspended so as not to cause any damage or injury the work already done or

endanger the safety thereof, provided that the decision of the Engineer as to the stage at

which the work or any part of it could be or could have been safely stopped or suspended

shall be final and conclusive against the contractor. The Contractor shall have no claim to

any payment or compensation whatsoever by reason of or in pursuance of any notice as

aforesaid, on account of any suspension, stoppage or curtailment except to the extent

specified hereinafter.

b) Where the total suspension of Work Order as aforesaid continued for a continuous period

exceeding 90 days the contractor shall be at liberty to withdraw from the contractual

obligations under the contract so far as it pertains to the unexecuted part of the work by

giving 10 days prior notice in writing to the Engineer within 30 days of the expiry of the said

period of 90 days, of such intention and requiring the Engineering to record the final

measurement of the work already done and to pay final bill. Upon giving such Notice, the

Contractor shall deem to have been discharged from his obligations to complete the

remaining unexecuted work under his contract. On receipt of such notice the Engineer shall

proceed to complete the measurement and make such payment as may be finally due to the

contractor within a period of 90 days from the receipt of such Notice in respect of the work

already done by the contractor. Such payment shall not in any manner prejudice the right of

the contractor to any further compensation under the remaining provisions of this clause.

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c) Where the Engineer required to Contractor to suspend the work for a period in excess of

days at any time or 60 days in the aggregate, the Contractor shall be entitled to apply to the

Engineer within 30 days of the resumption of the work after such suspension for payment of

compensation to the extent of pecuniary loss suffered by him in respect of working

machinery remained ideal on the site of on the account of his having an to pay the salary of

wages and labour engaged by him during the said period of suspension provided always that

the contractor shall not be entitled to any claim in respect of any such working machinery,

salary or wages for the first 30 days whether consecutive or in the aggregate or such

suspension or in respect of any such suspension whatsoever occasion by unsatisfactory work

or any other default on his part, the decision of the Engineer in this regard shall be final and

conclusive against the contractor.

7.81. Contractor to supply equipment etc. required to carry out the work and is liable for damages

arising for its non-provision

The Contractor shall supply at his own cost all material, plant, tools, appliances, implements, equipment’s, vehicles

requisite or proper for the proper execution of the work, whether, in the original altered or substituted form and

whether included in the specification of other documents forming part of the contract or referred to in these

conditions or not and which may be necessary for the purpose of satisfying or complying with the requirements of

the Engineer In-Charge as to any matter as to which under these conditions is entitled to be satisfied, or which is

entitled to require together with the carriage therefore to and from the work.

The Contractor shall also supply without charge, the requisite number of person with the means and materials

necessary for the purpose of setting out works and counting, weighing and assisting in the measurements of

examination at any time and from time to time of the work or materials, failing which the same may be provided

by the Engineer In-charge at the expense of the contractor and the expenses may be deducted from any money

due to the contractor under the contract or from his security deposit or the proceeds of sale thereof, or offers

sufficient portion thereof.

The contractor shall provide all necessary measures & precautions to protect the public from accident and shall

also be bound to bear the expenses of defence of every suit, action or other legal proceedings, that may be

brought by any person for injury sustained owing to neglect of the above precautions and to pay any damages and

cost which may be awarded in any such suit action or proceedings to any such person or which may with the

consent of the contractor be paid for compromising any claim by any such person.

7.82. In the case of Tender by partners, any change in the constitution of the firm shall be forthwith,

notified by the contractor through the Engineer In- charge for his information.

7.83. Action where no specifications

In the case of any class of work for which there is no such specifications, such works shall be carried out

in accordance with the specifications and in the event of there being no such specifications, then in such

case, the work shall be carried out in all respects in accordance with all instructions and requirements of

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the Engineer In- charge.

7.84. Safety and medical help

(i) The Contractor shall be responsible for and shall pay the expenses of providing medical help

to any workmen who may suffer a bodily injury as a result of an accident. If such expenses

are incurred by AMC, the same shall be recoverable from the contractor forthwith and be

included without prejudice to any other remedy of AMC from any amount due or that may

become due to the Contractor.

(ii) The contractor shall provide necessary personal safety equipment and first-aid box for the

use of persons employed on the site and shall maintain the same in condition suitable for

immediate use at any time.

(iii) The workers shall be required to use the safety equipment’s so provided by the contractor

and the contractor shall take adequate steps to ensure the proper use of equipment’s by

those concerned.

(iv) When the work is carried on in proximity to any place where there is risk or drawing all

necessary equipment’s shall be provided and kept ready for use and all necessary steps shall

be taken for the prompt rescue of any person in danger.

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Section 8 – Fraud and Corrupt Practices

8.1. The Applicants and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding Process. Notwithstanding anything to the contrary

contained herein, the Authority may reject an application without being liable in any manner

whatsoever to the Applicant if it determines that the Applicant has, directly or indirectly or through

an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice in the Bidding Process.

8.2. Without prejudice to the rights of the Authority under relevant Clause hereinabove, if an Applicant

is found by the Authority to have directly or indirectly or through an agent, engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

practice during the Bidding Process, such Applicant shall not be eligible to participate in any tender

or RFQ issued by the Authority during a period of 2 (two) years from the date such Applicant is

found by the Authority to have directly or indirectly or through an agent, engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

practice, as the case may be.

8.3. For the purposes of this Clause, the following terms shall have the meaning hereinafter respectively

assigned to them:

A. “Corrupt practice” means

The offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to

influence the actions of any person connected with the Bidding Process (for avoidance of

doubt, offering of employment to, or employing, or engaging in any manner whatsoever,

directly or indirectly, any official of the Authority who is or has been associated in any manner,

directly or indirectly, with the Bidding Process or the LOA or has dealt with matters concerning

the Concession Agreement or arising there from, before or after the execution thereof, at any

time prior to the expiry of one year from the date such official resigns or retires from or

otherwise ceases to be in the service of the Authority, shall be deemed to constitute

influencing the actions of a person connected with the Bidding Process); or save and except as

permitted under the relevant sub clause, engaging in any manner whatsoever, whether during

the Bidding Process or after the issue of the LOA or after the execution of the Concession

Agreement, as the case may be, any person in respect of any matter relating to the Project or

the LOA or the Concession Agreement, who at any time has been or is a legal, financial or

technical adviser of the Authority in relation to any matter concerning the Project;

B. “Fraudulent practice” means

A misrepresentation or omission of facts or suppression of facts or disclosure of incomplete

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facts, in order to influence the Bidding Process;

C. “Coercive practice” means

Impairing or harming or threatening to impair or harm, directly or indirectly, any person or

property to influence any person’s participation or action in the Bidding Process;

D. “Undesirable practice” means

(i) Establishing contact with any person connected with or employed or engaged by the

Authority with the objective of canvassing, lobbying or in any manner influencing or

attempting to influence the Bidding Process; or (ii) having a Conflict of Interest; and

E. “Restrictive practice” means

Forming a cartel or arriving at any understanding or arrangement among Applicants with the

objective of restricting or manipulating a full and fair competition in the Bidding Process.

F. If the AMC/Financier determines that the Contractor has engaged in corrupt, fraudulent,

collusive, coercive or obstructive practices, in competing for or in executing the Contract, then

the AMC may, after giving 14 days’ notice to the Contractor, terminate the Contractor's

employment under the Contract and expel him from the Site, and the provisions of relevant

Clause shall apply as if such expulsion had been made.

G. Should any employee of the Contractor be determined to have engaged in corrupt, fraudulent,

collusive, coercive, or obstructive practice during the execution of the Works, then that

employee shall be removed in accordance with relevant Clause.

For the purposes of this Sub-Clause:

(a) “Corrupt Practice” is the offering, giving, receiving to soliciting, directly or indirectly, of

anything of value to influence improperly the actions of another party;

(b) “Another party” refers to a public official acting in relation to the procurement process

or contract execution. In this context, “public official” includes Financer staff and

employees of other organizations taking or reviewing procurement decisions.

(c) “Fraudulent practice” is any act or omission, including a misrepresentation, that

knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or

other benefit or to avoid an obligation;

(d) “Collusive practice” is an arrangement between two or more parties designed to

achieve an improper purpose, including to influence improperly the actions of another

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(e) “Coercive practice” is impairing or harming, or threatening to impair or harm, directly or

indirectly, any party or the property of the party to influence improperly the actions of a

(f) “Obstructive practice” is deliberately destroying, falsifying, altering or concealing of

evidence material to the investigation or making false statements to investigators in

order to materially impede the Financier investigation into allegations of a corrupt,

fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating

any party to prevent it from disclosing its knowledge of matters relevant to the

investigation or from pursuing the investigation; or

(g) Acts intended to materially impede the exercise of the Financer’s inspection and audit

rights provided.

(h) “Party” refers to a public official; the terms “benefit” and “obligation” relate to the

procurement process or contract execution; and the “act or omission” is intended to

influence the procurement process or contract execution.

(i) “Parties” refers to participants in the procurement process (including public officials)

attempting to establish bid prices at artificial, non-competitive levels.

(j) “Party” refers to a participant in the procurement process or contract execution.

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Annexure – 1: Cover Letter

To be furnished on the company’s letterhead:

(THIS FORM OF TENDER MUST BE COMPLETED AND RETURNED BY ALL TENDERERS)

The Municipal Commissioner,

Ahmedabad Municipal Corporation

Dear Sir or Madam,

We, the undersigned, “Supply, Installation, Testing, and Commissioning (SITC) of 200 Nos. of

Automatic Sanitary Napkin Vending Machines Across Various Toilet Blocks in Ahmedabad City, along

with five (05) Years of Maintenance Services.”.

In accordance with your tender dated and our Proposal. We are hereby submitting our Proposal, which

includes this qualification documents Proposal and a Financial Proposal submitted online.

We hereby declare that we have examined the tender documentation and offer to provide the supplies

in accordance with the tender.

We undertake to deliver the services in accordance with the terms & conditions of and specifications of

We acknowledge that all costs and expenses incurred by us in producing and submitting this offer will be

borne by us in full.

We undertake to treat the details of this offer as private and confidential. We acknowledge that no part

of these documents may be transmitted by us to a third party.

We hereby declare that all the information and statements made in this Proposal are true and accept

that any misleading information contained in it may lead to our disqualification.

We acknowledge that you are not obliged to accept the lowest or any offer and that this contract award

procedure may be cancelled by you.

Yours Faithfully,

Authorized Signature (In Full and Initials):

Name and Title of Signatory:

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Annexure – 2: Power of Attorney for Signing of Bid

To be furnished on the company’s letterhead:

Know all men by these presents, We, (name of the firm and address of the registered office) do hereby

irrevocably constitute, nominate, appoint and authorise Mr. / Ms (Name), son/daughter/wife

of______________________ and presently residing at ________________, who is presently employed

with us / the Lead Member of our Consortium and holding the position of _____________, as our true

and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all

such acts, deeds and things as are necessary or required in connection with or incidental to submission

of our bid for the _______________ Project proposed or being developed by the (the “Ahmedabad

Municipal Corporation”) including but not limited to signing and submission of all applications, bids

and other documents and writings, participate in bidders' and other conferences and providing

information / responses to the Authority, representing us in all matters before the Authority, signing

and execution of all contracts and undertakings consequent to acceptance of our bid, and generally

dealing with the Ahmedabad Municipal Corporation in all matters in connection with or relating to or

arising out of our bid for the said Project and/or upon award thereof to us and/or till the entering into of

the Agreement with the Ahmedabad Municipal Corporation.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things

done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by

this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the

powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, …………………………., THE ABOVE-NAMED PRINCIPAL HAVE EXECUTED THIS POWER

OF ATTORNEY ON THIS ……………………… DAY OF, 20__

(Signature, name, designation and address)

Witness: Office seal

Automatic Sanitary Napkin Vending Machines Page

Annexure – 3: Financial Bid

Sub: Supply, Installation, Testing, and Commissioning (SITC) of 200 Nos. of Automatic Sanitary Napkin

Vending Machines Across Various Toilet Blocks in Ahmedabad City, along with five (05) Years of

Maintenance Services.

CONTRACT PRICE:

1. The Contract price will be as per bid in Schedule of rates (A) & Schedule of rates (B) and will be

inclusive of all expenses necessary for the performance of the services under the contract. Such

expenses include but not restricted to payments to RTO, Labour Authorities, Local and Municipal

Authorities, Govt. Semi Govt. or any charges, deposits, dues, taxes fuel, oil, lubricants, levies, total

taxes, octroi duty, etc., connected with the service.

2. Base year (1st year) for increment shall be applicable from the commencement of SITC of Sanitary

Napkin Vending Machine work.

Schedule of Rates (A):

Sr. Rate per Unit

Project Title Unit

A “Supply, Installation, Testing and Commissioning (SITC)

of Automatic Sanitary Napkin Vending Machines in

Toilet Blocks of Ahmedabad.”

Total Cost (Rs.)

Schedule of Rates (B):

Project Title Unit Month per Unit

B Maintenance of Automatic Sanitary Napkin Vending

01 Nos. (Per Unit)

Machines for 5 Years

Total Cost (Rs.)

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1. The contract value will be derived by multiplying Rate per Unit (SITC) and Maintenance Rate

per Month per Unit by the respective quantities and duration.

2. Deductions such as Security Deposit, Performance Security, TDS, etc. shall be applied as per

Financial evaluation:

Total Cost (Rs.) = Schedule of Rates (A) + [Schedule of Rates (B) x 60 Months]

The bidder with the lowest total cost (Schedule of Rates (A) + [Schedule of Rates (B) x 60 Months])

will be considered as the Lowest Bidder (L1) and may be called for negotiation, if required.

(Sign. & Stamp of the Bidder)

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Annexure – 4: Affidavit

|| AFFIDAVIT ||

(To be contained in Envelope A)

(On Non-Judicial Stamp of Rs. 300)

the firm/company/NGO) and competent for submission of the affidavit on behalf of M/s

____________________ (contractor) do solemnly affirm an oath and state that:

I/We am/are fully satisfied for the correctness of the certificates/records submitted in support of the

following information in bid documents which are being submitted in response to notice inviting e-

tender No._______________ for _________________ (name of work) dated ___________issued by the

(name of the department).

I/we am/are fully responsible for the correctness of following self-certified information/ documents and

1. That the self-certified information given in the bid document is fully true and authentic.

a. Term deposit receipt deposited as earnest money, demand draft for cost of bid document

and other relevant documents provided by the Bank are authentic.

b. Information regarding financial qualification and annual turnover is correct.

c. Information regarding various technical qualifications is correct.

3. No close relative of the undersigned and our firm/ company is working in the department.

Following close relatives are working in the department:

Signature with Seal of the Deponent (Bidder)

I/We, ______________________________ above deponent do hereby certify that the facts mentioned

in above paras 1 to 4 are correct to the best of my knowledge and belief.

Verified today______________ (Dated) at ____________ (Place).

Signature with Seal of the Deponent (Bidder)

Note: Affidavit duly notarized in original shall reach at least one calendar day before opening of

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Annexure – 5: General Information

To be furnished on the company’s letterhead:

All individual firms are requested to complete the information in this form. Individual information

should be provided for all owners, directors or applicants that are partnerships public / Pvt. Ltd. or

individually owned firms.

S. Particulars Details

Valid Registration of bidder in appropriate class Registration No. ____________

1. through Centralized Registration of Government Date (Scanned copy

of Gujarat of Registration to be

2. Name of Organization/ Individual/ Proprietary

Firm/ Partnership Firm

Entity of Organization Individual/ Proprietary

Firm/ Partnership Firm (Registered under

3. Partnership Act)/ Limited Company (Registered

under the Companies Act 1956)/ Corporation/

4. Address of Communication

5. Telephone Number with STD Code

6. Fax Number with STD Code

7. Mobile Number

8. E-mail Address for all communications

Details of Authorized Representative

10. Designation

11. Postal Address

12. Telephone Number with STD Code

13. Fax Number with STD Code

14. Mobile Number

15. E-mail Address

Note: In case of partnership firm and limited company certified copy of partnership deed/ Articles of

Association and Memorandum of Association along with registration certificate of the company shall

have to be enclosed.

Signature of Bidder with Seal

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Annexure – 6: List of Similar Work Order in Last Seven Years

To be furnished on the company’s letterhead:

Sr. Name of Client Location Description of Value of Duration

No. Work Contract/Work (Start Dt.

• Each of the listed works shall be supported with the copy of work order.

• Non disclosures of any information in the schedule will result in disqualification of the firm.

If the company or Firm is divided among partners, the experience of the individual or new firm set up

by the partner/s shall be considered provided past experience is subject to legal consent of individuals,

partner/s or new firm set up by the partner/s.

Signature of The Bidder with Seal

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Annexure – 7: History of Litigation

To be furnished on the company’s letterhead:

Application should provide information on any history of litigation or arbitration resulting from contracts

in last seven year or currently under execution.

Year Award for/or Name of Client Litigation & Disputed

against Bidder Dispute Matter Amount in Rs.

If the information to be furnished in this schedule will not be given and come to the subsequently will

result in disqualification of the bidder.

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Annexure – 8: Indemnity Undertaking

To be furnished on the company’s letterhead:

I on behalf of M/s _____________________________hereby agree and undertake that I have

understood all the safety rules and procedures and all staff Technical & Non-technical working on behalf

of M/s ___________________will abide by all safety rules and procedures. I declare that M/s

_____________will be responsible for any safety violations / accidents etc. AMC will not be responsible

in case of any accident / incident and will not compensate financially or otherwise.

I hereby declare that I am sole responsible on behalf of M/s ____________for giving such declaration.

Name of Indemnifier Signature of Indemnifier

Stamp/Seal of the Indemnifier /Contractor

Signatory of AMC Official

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Annexure – 9: Self-Declaration Not-Blacklisted

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms:

DECLARATION OF THE CONTRACTOR

1.0 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm

M/s_____________________________ nor any of its constituent partners, directors etc. have

abandoned any work in India nor any contract awarded to us for such works has been rescinded.

Our firm is also not black listed by any Central govt. organization / State Govt. organization /

ULB / Any Municipal Corporation / AMC or any other Agency of Government of India or any of

the State Government.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, Government,

or public limited institutions, firm or corporation to furnish pertinent information deemed

necessary and requested by the AMC to verify our statements or our competence and general

4.0 The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with

this application and to seek clarification from our bankers and clients regarding any financial and

technical aspects. This Affidavit will also serve as authorization to any individual or Authorized

representative of any institution referred to in the supporting information, to provide such

information deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence of the

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding scope of work, all materials and labour on which I / We have based my / our rates

for this tender. The specifications and leads on this work have been carefully studied and understood

before submitting this tender. I / We undertake to use only the best materials approved by the

Engineer in charge or his duly authorized representative during execution of the work and to abide by

the decision of AMC.

Signed by the Authorized signatory of the firm______________________

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of amount as per latest rules and duly notarized.

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Annexure – 10: List of Acceptable Banks for Tender Document Fee/EMD/Security

(in case Bid Security is being submitted in the form of Bank Guarantee)

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Automatic Sanitary Napkin Vending Machines Page

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Annexure – 11: Technical Specification

To be furnished on the company’s letterhead:

Sr. Particulars Specifications

1 Type of machine

2 Type of mounting

3 Operating power source

4 Input power supply

5 Electrical power consumption

6 Accessibility of dispensing

7 Storage capacity

8 Vending Mechanism

9 “No stock” message display available on

machine display

10 “No stock” and “In stock” feature

activated through Auto Sensor

11 Dispenser Loading type

12 Equipment ON/OFF indicator

13 Dispensing data retrieval Online

14 Online Dispensing data message by

notification in predetermined frequency

15 Central monitoring system through

16 CE, ISO 9001, ISO 13485 WHO-GMP,

IEC62061, FSE Certificates

17 Electrical Safety test

17a Insulation test

17b Leakage current test

17b AC high voltage breakdown test

18 Test certificate

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Annexure – 12: Financial Turnover

To be furnished on the company’s letterhead:

Statement showing Average Annual Financial Turnover during the last 03 years, ending on 31.03.2025.

Financial analysis, Details to be furnished duly supported by figures in balance sheet / profit and loss

account for the last three years duly certified by the Chartered accountant, as Submitted by the

applicant to the income Tax Department copies to be attached.

Year Turnover Amount (Rs.)

Signature of the applicant with full address Note:

1. Figures to be taken from audited balance sheets, CA certificate with UDIN.

2. Copies of the audited balance sheet to be attached.

Signature of The Bidder with Seal

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Annexure – 13: Undertaking

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms:

The Municipal Commissioner,

Ahmedabad Municipal Corporation (AMC),

Subject: Undertaking regarding establishment of office within AMC Region.

With reference to the tender for __________________________ (_________________________), I/We,

M/s. __________________________________, having our registered office at

_______________________, hereby undertake that:

At present, we do not have a well-established office within the AMC region. However, in compliance

with the tender conditions, we hereby undertake to set up a fully functional office within the jurisdiction

of Ahmedabad Municipal Corporation (AMC) within 90 (ninety) days from the date of issue of the

Letter of Acceptance (LOA).

We further agree that failure to comply with this condition within the stipulated time may render our

contract liable for termination or any other action as deemed fit by AMC.

Yours faithfully,

Signed by the Authorized signatory of the firm______________________

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of amount as

per latest rules and duly notarized.

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