PIT LESS ELECTRONIC IN MOTION RAILWAY WEIGH BRIDGE.

Bulk procurement shall be made only from RDSO-approved sources for Pit-less Electronic In-Motion Railway Weighbridges (15 KMPH) conforming to Specification No. WD-29-MISC-19 (Rev.-01). The bidder shall be an approved vendor/OEM appearing in the latest RDSO approved vendor list as on the date of tender opening. The tenderer shall submit valid documentary evidence of RDSO approval for manufacture and supply of Pit-less Electronic In-Motion Railway Weighbridges (15 kmph) along with the offer.

Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be Class-I Local supplier (i.e., Class-II Local Suppliers / "Non-Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Have you gone through the Instruction to tenderers and General Tender Conditions, etc., uploaded in IREPS by this Railway Having participated in the tender it will be considered that you have gone through all the conditions and the same are accepted by you.

Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender.

Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you.Any variation in tax structure/rate due to introduction of ST, shall be dealt with under Statutory Variation Clause

Have you ensured that you are GST compliant and your quoted tax structure / rates are as per GST Law.

Have you ensured that you have not quoted/uploaded any commercial /technical deviations/financial term in place other than specified in the tender enquiry as the same will not be considered and will be ignored. Any contract placed after ignoring such financial / commercial terms at the place other than the specified in tender enquiry will be binding on you

Please go through Tender eligibility criteria before submission of offer.

Please go through SCR Instructions to Tenderers and General Conditions of Tender on IREPS website which are applicable, before submission of offer.

The contract shall comprise of at least one visit in a quarter for preventive maintenance during the warranty period. Thus there will be at least four visits during a year. Hence, it comprise of three for quarterly routine schedules and one schedule for verification and stamping of EIMWB by the Legal metrology department in addition to the routine schedule work. Railway takes no responsibility of providing tools and tackles for carrying out above said work. Each preventive maintenance visit is allotted one full working day and any maintenance work extending beyond one day will be treated as downtime and accounted for penalty calculations. Any material/spare parts required for attention of repairs/maintenance during preventive/breakdown services under this scheme shall be part of the CAMC and no extra charges are payable by Railways. In such cases, transportation of the weighing equipment for carrying out repairs at any other station will be in the scope of the contractor. Necessary spares including weigh rails are to be made available at the site to attend breakdown calls in time.

After sales service should be provided at the place of delivery. Details of after- sales service facilities like address, telephone no., fax no. email etc.. number of Technicians, engineers with their qualifications, inventory for repair and number of equipment serviced by centre should be enclosed.

Loading and unloading of the machine with good packing condition should be done by supplier at consignees location.

Each tenderer should clearly specify essential technical and commercial parameters in a transparent manner. No deviation to such Essential Technical & Commercial conditions shall be permitted to the vendors in the electronic bid form. Offers with deviations in respect of any condition for responsiveness of offer shall be declared as Ineligible for award of contract.

EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c) Other Railways and Government departments in terms of Rly Bd Lr. No.2004/RS(G)/779/11 dated 24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected.

The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs. There shall be no exemption from submission of Security Deposit (SD )for any tender or by any tenderer except following: (a)The store contract cases of value upto Rs. 25 (Twenty-five) lakhs. (b) Other railways and government departments in terms of Railway Board Lr. No. 2004/RS(G)/779/11 dt. 24.07.2007. (c) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (d) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (e) Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued upto their monetary limit of registration. (f) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (h) In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note(1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note(2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

Firm should clearly mention make/made of the item in their bids.

Attach price list and specification with the bid.

10% performance guarantee submitted will only be refunded after entering into CAMC Contract or in case railways did not enter into CAMC with the supplier then the amount will be refunded to the firm after completion of Warranty Period.

Warranty period for M&P will be 24 (Twenty Four) months from the date of commissioning and proving out of M&P.

In the event that Railways enter into a Comprehensive Annual Maintenance Contract (CAMC) with the supplier after expiry of the warranty period, the supplier shall furnish a Performance Bank Guarantee (PBG) equivalent to 05% of the total CAMC contract value without any NPV based discounting for the entire CAMC period. The PBG shall remain valid up to 60 days beyond the expiry/completion of the CAMC contract and shall be released only after satisfactory completion of all contractual obligations under the CAMC.

Offer validity should be 120 days

Force majeure clause is applicable

The Inter-se position of offers would be determined consignee-wise based on the sum of cost of the equipment, the cost towards CAMC for10 years ( duly taking discounting factor, as per tender document) after a free warranty period of 2 years. The firm should quote the rates in respective columns for all the items failing which the offers will be summarily rejected

The comprehensive annual maintenance contract (CAMC) will be for a period of ten years from the date of expiry of warranty period of 02 years.

The tenderer shall quote separately for Comprehensive Annual Maintenance Contract (CAMC) for a period of ten (10) years after expiry of the warranty period. CAMC charges shall be quoted year-wise and shall remain firm and fixed during the respective year of the contract.

The contractor/OEM shall ensure availability of all spare parts, assemblies and sub-assemblies during the entire CAMC period and shall furnish an undertaking for continued availability of spare parts for the expected service life of the equipment. All spare parts replaced during CAMC shall conform to OEM specifications.

Entering into CAMC CONTRACT is not Binding and the decision is solely at the discretion of Railways.

The detailed scope of CAMC work shall be as per the attached Annexure on Comprehensive Annual Maintenance Contract (CAMC), which shall form an integral part of this tender document.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.