Project Management Consultant Services

Name of Work: Request for Proposals for Project Management Consultant

Services Including Construction Supervision Services for All

Infrastructure Work of Various Grant Under District

Panchayat, Vadodara.

TENDER DOCUMENT

Last Date of downloading of

Date & Time of Physical

Submission of Document

23/04/2026 @ Executive Engineer Road

Date of opening of Tender and Building Panchayat Vadodara

Division, Vadodara

EXECUTIVE ENGINEER

ROAD AND BUILDING PANCHAYAT VADODARA DIVSION

DIST: -VADODARA

Name of Work: REQUEST FOR PROPOSALS FOR PROJECT

MANAGEMENT CONSULTANT SERVICES INCLUDING

CONSTRUCTION SUPERVISION SERVICES FOR ALL

INFRASTRUCTURE WORK OF VARIOUS GRANT UNDER

DISTRICT PANCHAYAT, VADODARA.

EXECUTIVE ENGINEER

ROAD AND BUILDING DEPARTMENT, PANCHAYAT

VADODARA DIVSION

1. Tender fees Rs. 1,800/- in form of D. D.

2. Earnest money deposit is Rs. 50,000/- in form of D.D./FDR in the Name of

Executive Engineer Road and Building Department Panchayat payable at Vadodara

of any Scheduled bank.

3. Last date of Tender Document received on dated 29/04/2026 by R.P.A.D. or speed

4. Executive Engineer Road and Building Department Panchayat reserves all the

rights to approve/reject any or all tender without giving any reason thereof.

5. For any information/ detail contact Road and Building Panchayat Vadodara

Division Construction department in office time.

ANNEXURE – II NOTICE INVITING ON-LINE TENDER

Department Name :- Road and Building Département Panchayat

Vadodara Division, Vadodara

IFB No. / Tender Notice No. :- 01/2025-26

Request for proposals for project management

Name of Project :- consultant services including construction

supervision services for all infrastructure work

of various grant under district panchayat,

Request for proposals for project management

consultant services including construction

Name of Work :- supervision services for all infrastructure work

of various grant under district panchayat,

Estimated Contract Value (INR) :- Rs. - -

Period of Completion (in Years) :- 03 Years after issuance of work order to

consultant (Time limit may be extended if

required based on mutual consent)

Bidding Type :- Open

Bid Call (Nos) :- One (1)

Tender Currency Type :- Single

Tender Currency Settings :- Indian Rupee (INR)

Joint Venture :- Not Applicable

Rebate :- Not Applicable

Bid Document Fee :- 1,800/-

Bid Document Fee Payable to :- Demand Draft in favour of Executive

Engineer,Road and Building Department

Panchayat Vadodara Division

Bid Security/EMD (INR) :- Rs.50,000.00 in form of DD/FDR/BG in favour of

Executive Engineer, Road and Building

Department Panchayat Vadodara Division.

Bid Security/EMD in favour of :- EXECUTIVE ENGINEER, Road and Building

Department Panchayat Vadodara Division,

Start Date of Tender Receive From the Date of Uploading Tender

End Date of Tender Receive 22/04/2026, Hrs. 18:00

Last Date & Time for Physical 29/04/2026

Bid Validity Period :- 120 days after opening of price bid

Technical Presentation cum interview :- Date: 23/04/2026 At 12:00 hrs at

District Panchayat Vadodara

1. EMD (FDR) shall be scanned & upload

along with Technical Documents.

2. E.M.D. and Other Physical Documents

Remarks :- Submission shall be sent through R.P.A.D. or

Speed Post to reach to EXECUTIVE ENGINEER,

Road and Building Department Panchayat

Vadodara Division, Dist.: Vadodara within

29/04/2026 up to 18:00 during office hours.

Executive Engineer, Road and Building

Officer Inviting Bids :- Department Panchayat Vadodara Division,

Dist.: Vadodara

4th Floor Sardar Patel Bhavan, Raj Mahel Road

Address :- Vadodara

Contact Details :-

**Other Terms & Conditions as per detailed tender document

Bidder have to submit Tender Fee in form of Demand Draft has to be issued by any

nationalized bank or as per list mentioned in GR of Finance Department, GR No. FD GR.

No.: FD/MSM/e-file/4/2023/4020/D.M.O Dt. 11/03/2024 ,and Earnest Money Deposit in

form of FDR/BG and other valid documents as mentioned above in electronic format only

through online (by scanning) while uploading the bid and same documents in Physical copy

while submitting in physical submission. Accordingly, after of those shall be opened whose

Tender Fee and EMD is received in physical form. For the purpose of realization of DD or

FDR bidder shall send the Original through R.P.A.D./ speed post in Physical form so as to

reach the office on date shown above during office hours at Road and Building Panchayat

Vadodara Division Dist. Vadodara only. Tender Fee, EMD and other valid documents

received early or later then stipulated time will not accepted in any case and the bid of

that bidder shall be considered non responsive. Any document in supporting of bid shall be

submitted in electronic format only through on line by scanning and hard copy will not be

accepted separately.

The Broad Scope of work includes:

1. District Panchayat, Vadodara requires the services of suitably qualified and registered domestic

Consulting Firms/Agencies/Companies to provide Consultancy services for carrying out feasibility

studies, preparation of Detailed Project Reports and Bid Documentation for providing in infrastructure

project consultancy services to selected Project of District panchayat, Vadodara. The scope of work

includes Preparation of DPR, Bid document for bid process management, project management,

Construction Supervision and Inspection for all infrastructure work of various grant under District

Panchayat, Vadodara Including preparation of Feasibility Report to Describe Existing Facility in village

& to provide proposed infrastructure facilities in village like (1) Potable water distribution scheme

with allied infrastructure and house hold connections.(2) Drainage scheme for disposal of Dry/wet

sewage . (3) Sewage treatment plant (4) Main village road passing through the village market (R.C.C.

road) (5) E – library with internet facilities (6) Play ground (With accompanied facilities for the sports

of Box cricket, Pickle ball, jogging track, volley ball, etc.) (7) Internal R.C.C. roads of village (8)

Walkway with plantation around village pond (9) Street lights and C.C.T.V. camera (10) Public toilets

(11) Public garden (12) Community hall (13) E- gram center.(14) Atal wadi (15) Any Other , etc.

complete. Including preparing presentation for the above DPR to the concerned authority and approval

of the DPR from the concerned authority.

2. Prepare design brief and DPR based on discussions with District Level Committee, along with

conceptualization of the Village Development Plan.

3. Carry out all the investigations and surveys that may be required for the said project (from planning,

detailed design to the implementation stage) which includes SBC data, contour sheet of the entire

area, topographical layout etc.

4. Procure all clearances that may be required for the project implementation. The Authority shall bear

all the statutory fee for this purpose.

5. Undertake Comprehensive Architectural Consultancy including detailed drawings, preparation of BOQ

and estimates, assistance in tendering towards selection of Contractors and Agencies.

6. Preparation of detailed design and drawings towards structure design, landscaping, services Including

but not limited to mechanical, electrical, plumbing, and fire safety.

7. Undertake day-to-day Project supervision during the implementation period.

8. Performance Security:

(A) Consultant has to provide performance security of 10% of quoted professional fees of Total

accepted value of consultancy contract for each work/Package and to be paid to concern Executive

Engineer as follows:

1) 2.5 % of the total accepted fees in the form of Bank Guarantee (BG) while signing the contract. 2)

2.5 % of the total accepted fees in the form of BG within two months from the date of actual start of

the services after full mobilization.

3) 5.0 % of the total accepted fees on completion of 50 % time of services (i.e. one year from the

award of services).

9. Bid Security (EMD):

Consultant has to furnish, as part of its proposal, Bid Security/Earnest Money Deposit amounting

to Rs. 50,000.00/- Lump Sum for the work

The Bid Security (EMD) shall be given in favor of Executive Engineer, Panchayat Road And Building

Division, Vadodara for the valid period of not less than 180(One hundred eighty) days and shall be in

any one of the following form:

 The full amount of Earnest money deposit shall be in the form of Demand Draft, Banker‟s

cheque, Fixed deposit receipt

 Cheque shall not be accepted.

 The Earnest Money Deposit shall be valid for a period of not less than one hundred eighty (180)

days from the last date of online submission of Tender in the first instance. The same may be

extended by the bidders for a further period of one hundred eighty (180) days, if required by

District Panchayat, Vadodara. Tenders without submission of Earnest Money Deposit shall be

rejected as nonresponsive. If during Tender validity period, the bidder withdraws his Tender,

the Earnest Money Deposit shall be forfeited and the bidder will be disqualified from tendering

for further works of SSNNL for one year from date of withdrawal of his proposal.

 The Earnest Money Deposit will be returned promptly to the unsuccessful bidders except top

three ranked bidders. The Earnest Money Deposit will be returned to these bidders after first

ranked bidder furnishes Security Deposit 38 | P a g e for performance and duly enters into the

 Within Ten (10) days from the date of issue of the letter and acceptance of Tender by the

bidder, the successful bidder shall furnish the required Security Deposit for performance with

the condition of the Contract and attend the office of the Engineer – In – Charge for execution

of the Contract documents. If agency fails to furnish the Security Deposit for performance or

to execute the Contract for the work offered to him, his EMD shall be forfeited and the bidder

may be disqualified from tendering for further works.

10. The services required to be provided by the Consultant towards the projects is more particularly set

out in Annexure-A. The Consultant shall provide the required deliverables specified in This Agreement

in conformity with the time schedule and payment schedule stated therein Part- II of Annexure-B.

12.1 Any sum falling due or any loss caused due to this agreement shall be recoverable by the

client from the consultant’s security deposit and consultancy fees.

12.2 The consultant shall be liable for defects, discrepancies and disorders etc. in preparing cost

12.3 The Consultants shall be liable for arithmetical calculations in cost estimates & DPR, All plans,

drawings, specifications, design, reports other document and software prepared by the consultant

for the client under this agreement shall become and remain the property of the client. The

Consultant shall, not later than upon termination or expiration of this agreement, delivery all such

document etc. to the Client, together with a detailed inventory thereof. Restrictions about the

future use of these documents and software, if any, shall be specified

12.4 The consultants, their sub-consultants and the personnel of either during the term or within two

(2) years after the expiration of this agreement, disclose any proprietary or confidential

information relating to the project, the services, this agreement or the Client’s business or

operations without the prior written consent of the Client.

12. Settlement Of Disputes:

12.1 Amicable Settlement: The parties shall use their best efforts to settle amicably all disputes arising

out of or in connection with this agreement or the interpretation thereof.

12.2 Dispute Settlement: Any dispute between the parties as to matters arising pursuant to this

agreement which cannot be settled amicably within thirty (30) days after receipt by one party

of the other party’s request for such amicable settlement may be submitted by either party for

settlement in accordance with the provisions specified in the document to the Client = (District

Panchayat -Vadodara , (P) R & B division-Vadodara), Vadodara and his decision shall be final

and binding to both parties.

12.3 Jurisdiction: The contract has been entered into the State of Gujarat and its validity, construction,

interpretation and legal effect shall be the exclusive jurisdiction of the courts in concerned district

or of the courts at the place where this agreement entered into. No other jurisdiction shall be

13. TAXES AND DUTIES:

The consultants and the personnel shall pay the taxes, duties; fees, levies and other

impositions levied under the existing, amended or enacted laws during life of this agreement

and the Client shall perform such duties in regard to the deduction of such tax as may be

lawfully imposed.

14. SPECIAL CONDITIONS:

14.1 If Consultant fails to complete work within stipulated time limit, the Consultant

will be terminated and the deposit shall be forfeited.

14.2 All applicable Govt. and Local taxes shall be borne by the contractor. All the rates shall

be including of all the prevailing taxes including GST.

14.3 Being unit rate tender, the quantity/amount of work is uncertain. Any Objection regarding

the same will not be entertained from consultants.

14.4 The consultant shall carry out only that activity / activities which is /are assigned to him

by respective Engineer / Officer in charge on behalf of District Panchayat Vadodara.

ANNEXURE-A: SERVICES

The detailed scope of work is as below.

A . Services as an Architect cum Consultant

Stage A.1: Concept Design

1. Ascertain requirements, examine site constraints & potential, and prepare a design brief after

verification of land records and availability, suitability for the project after considering existing

bylaws & prevalent regulations for Authority's approval.

2. Review of the projects identified by the Authority (if applicable) and ascertain the feasibility of the

same based on local studies and surveys, along with identification of further projects for holistic

development of the area.

3. Prepare a site evaluation report, along with state of existing buildings and Infrastructure, and analysis

and impact of existing and/or proposed development on its immediate environs, both positive and

negative. The Site evaluation should be backed by detailed site study, and due diligence, including

but not limited to verification of the Site suitability to the proposed project, land ownership,

dimensions, areas available for implementation of project.

4. The Consultant shall check & verify the land details, suitability & user rights available with the

Authority, conditions of utilization of the land parcel, and requirement of any particular/special

permission towards the utilization of the land for the purpose of the project, and report the same to

the Authority promptly.

5. Identify and undertake all studies, surveys and investigations required for the project, including but

not limited to topographical surveys, contour surveys, bathymetric surveys, soil bearing capacity,

structural analysis of the existing structures (if any), etc. The cost of all surveys and investigations

shall be borne by the Consultant.

6. Identify all stakeholders associated with the project to understand their roles devise strategies to

systematically engage them through all stages of the project.

7. Identification of all statutory clearances required for the project,

8. Prepare conceptual designs with reference to requirements given and prepare rough estimate of cost

on area basis and submit the same for the feedback of the Authority.

Stage A.2: Preliminary Design and Drawings

1. Modify the conceptual design incorporating required changes and prepare the preliminary drawings,

sketches, study model, etc. for Authority's approval along with estimate of cost.

2. Prepare SBC data as per requirements with detailed topography study of the entire site area including

contour survey of total land.

3. Structural Design: Prepare design of foundation and buildings structure after taking into account soil

test report to withstand cyclone / windstorm, seismic loads and earthquake and shall be in accordance

with National Building Code and Indian Standard Code of practice.

4. Design of services including but not limited to, a) Sanitary, plumbing, drainage, water supply and

sewerage design, b) Electrical, electronic, communication systems and design, c) HVAC, d) Building

automation system, and c) Fire detection, Fire protection and Security systems etc.

5. Design and drawing for components like: Landscape, Conservation, graphic design and signages shall

also be part of the scope of works.

Stage A.3: Statutory Clearances

1. The consultant shall endeavour towards Identification of projects which require minimal special

clearances and are sensitive to the natural and cultural environment of the site.

2. The Consultant shall be responsible for getting all clearances, both Pre and Post-construction, from

the Department/agencies like Environment, Forest, CRZ Clearance, Local Authority, Archaeology etc,

that may be required for the projects as identified.

3. It is clarified that the statutory fee for the clearances shall be borne by the Authority at actuals. Aller

costs including technical inputs, hiring of any specialized consultant required for mapping of data or

any such other technical requirements/studies, testing of various parameters, travel etc. shall be

borne by the Consultant.

Stage A.4: Working Drawings and Tender Documents

1. The Consultant shall Prepare working drawings, specifications, and schedule of quantities (precise

detailed measurements sheets with clear location references and Rate Analysis) sufficient to prepare

estimate of cost and tender documents including code of practice covering aspects like mode of

measurement, method of payments, quality control procedures on materials & works and other

conditions of contract in accordance with codal procedures.

2. The Consultant shall assist the Authority in evaluating all new item quotations and make

recommendations in connection with the specifications and drawings connected with the project

Stage A. 5: Assistance in tender invitation, analysis, negotiations, and selection of agencies

1. Preparation of integrated time schedule for execution.

2. Preparation of Request for Proposal Document/s for shortlisting of vendors and agencies for execution,

In lines with the guidelines issued by the Roads and Buildings Department, Government of Gujarat and

For any other guidelines mandated by the Authority, from time to time.

3. Scrutiny, evaluation, and thorough analysis of technical and financial bids.

4. The approach and methodology for batter implementation of project professionally & comprehensive

planning is to be submitted for approval and smooth implementation of the project in time bound

5. Liaising & co-ordination with the local authorities, contractor/agency and the Authority for obtaining

necessary permissions/NOCs/statutory approvals, if any

6. Furnish three copies of working drawings (duly signed & stamped), schedules, new specification, and

quantities to enable them to fulfil their obligations under the conditions of the Tender.

7. Assist the Authority in evaluating all new item quotations and make recommendations in connection

with the specifications and drawings connected with the project.

8. Following the design phase, the Consultant shall render services as a PMC and provide day to day

supervision services.

Stage B. Services as a PMC

Stage B.1: Supplying Drawings during the Construction

1. Prepare and issue working drawings, specification, and details for proper execution of works during

2. Issue the plinth level drawings on issuance of LOA to selected contractor/agency.

3. All Working drawings required for execution shall be issued in advance, as required by the Contractor

from time to time.

4. Approve samples of various elements and components.

5. Check and approve drawings submitted by the Contractor/vendors when required.

6. Prepare drawings necessary for Authority's statutory approvals and ensure compliance with codes,

standards and legislation, as applicable and assist Authority's in obtaining the statutory approvals

thereof, if required

7. Prepare and submit complete drawings and details sufficient to commence work at site and lot proper

execution during the construction.

8. Approve the schedule of work of progress submitted to the contractors.

9. Prepare and supply to the contractors such drawings, schedule, now specifications, and quantities

enable them to fulfil their obligations under the conditions of the contract.

10. Assist the corporation in obtaining all necessary permission, license and approval form the different

authorities required by the corporation for execution of the project,

11. Render technical advice and assistance necessary for the project.

12. The Consultant shall Issue running bill certificate within 5 days of the claim of the contractor I agency

& final completion certificate for the work executed by the contractor/agency within one month.

Stage B.2: Execution/Implementation of work

1. Interact with various Agencies, Contractor & Other Consultants for speedy flow of information

clarification etc. with verification of actual Site situation in relation to the Drawings issued, drawings.

2. Supervise / monitor the works continuously on daily basis for conformity with quality, good

workmanship, line, levels etc, and provide total superintendence to works.

3. Co-ordinate with participating agencies, Liaison with Local Authorities / stakeholders on daily basis

to ensure all the works progress in a systematic, synchronized manner and time bound manner.

4. Conduct regular site meetings to sort out the bottlenecks holding the progress, Including taking the

required permissions & sort out the Land Use issues (if any) & in case the work is hold up for a week

PMC should report to Authority's Head office (HO) in person and coordinate to resolve the issues from

Head office, Authority by deputing Senior Engineer till it is resolved to further recommence the work.

5. Interact regularly with Authority on all matters related to execution including submission of weekly

progress reports, cost status etc.

6. Verify the contractor's site measurements, bills and issue appropriate payment certificate with taking

and recording MB (Measurement Book). The same shall be signed & stamped by the In-charge Engineer

of Consultant & Jointly signed by the Consultant's authorized signatory for certification of contractor's

bills and periodical verification should be done by senior staff for monitoring the performance of the

7. Organize and witness the testing along with various lest reports of contractor and commissioning of

services and systems.

8. Prepare cash flow charts and update budget estimate as per actual execution and keep Authority

informed on all the changes prior to Implementation & execution of works if any with submission of

specific reports.

9. Monitor the variations and deviations from the original designs, concept and work order and keep the

Authority informed including obtaining prior approvals from the client whenever required with

submission of Excess/Saving Statements.

10. Following Registers should be maintained along with other registers required as per necessity at every

site with addition of other registers required as per need basis which will be inspected by Authority

Engineers as and when there is site visit.

a) Site visit Register

b) Drawing Register- which should clearly depict the Drawing No, Title, Date of Issue, Received date,

Revision Dates & Revision Nos

c) Tender's Technical & Financial Bid

d) Steel and Cement consumption Register

e) Quality control Register

f) BBS Register

g) Cube Test Register

h) Item wise Procurement Register with Chatan (For items having Tender value more than Rs 5 Lakh)

i) Test Register of all Aggregates

j) Pour card Register

k) Site Instruction & compliance Register

11. The Consultant shall not make any deviations, alterations or omissions from the approved drawings,

Involving financial implications without prior consent of the client.

12. Work has to be carried out only after understanding all Drawings, should follow in totality the note

written in the structural drawing for Implementation & before starting the work according to

Drawings, in case if there is any discrepancy (higher/lower) in tendered quantity, it should be

immediately informed to Authority for taking written permission.

13. The Consultant shall not, without prior written sanction of the Authority, make any deviation in the

plans, specification, approved rates & quantities etc. for any items approved by the Authority.

14. The Authority shall be communicated for all changes, decisions, etc. in writing as shortest in time as

possible well in advance.

15. Drawings, plans and specification are the property and ownership of Authority, irrespective of whether

the work has been executed or not.

16. Consultant should check the specification of all the aggregates including sand, grit & kapachi & should

be used as per gradation / specification of work only.

17. 17. Consultant shall supervise thoroughly and get the work implemented for structural soundness &

operational effectiveness of the works by the Contractor.

18. The Consultant is required to provide services in respect of monitoring, supervision, implementation,

execution and recording of work as being correctly interpreted/ implemented with the design by the

19. At any point of time, if doubt or discrepancy found in allotted drawing/design, Consultant shall submit

the clear alternate/solution with technical justification to Authority.

20. The Consultant shall supervise and monitor the construction work for preoperative and execution on

day to day basis during the work under progress to achieve the stipulated standards of quality of the

project and timely completion.

21. 21. Consultant shall develop and follow the computerized reporting and record management system

and shall obtain prior concurrence of the same from Authority.

22. To Co-ordinate with participating agencies on dally basis to ensure all the works progress in a

systematic, synchronized and lime bound manner & has to submit weekly report to Authority showing

clearly whether work progress is as per the work bar-chart, time limit and scheduled of

implementation with highlighting delayed activities & action required from whom, along with any

critical issue /bottleneck to be resolved & if the work is held up for more than 10 days, Consultant

should report to Authority head office and resolve the issues from Authority office and follow up the

matter till resolved.

23. To monitor the variation and deviation from the original designs, concept and quantity in the work

order and keep the client informed including obtaining prior approvals from the client whenever

24. In no case Consultant will allow excess in execution of items where quoted rate is higher than

estimated rate & No saving will be there - where quoted rate is below estimated rate, except written

approval of Authority.

25. Consultant shall mandatory establish separate fully equipped local site office within 15 km radius of

26. The Consultant shall deploy experienced resources, full time at the site as below during the

implementation stage:

a) (number) resources having a minimum qualification of [BE Civil, with [number] resource having a

minimum of (years) years of relevant experience.

b) [number] resources having a minimum qualification of [Diploma in Civil Engineer), with [number)

resource having a minimum site experience of (years) years

c) (number) resource having a minimum qualification of BE Electrical with minimum (years) years of

relevant experience.

d) [any additional resource as per the requirements of the mandate].

27. The Consultant must ensure that resources to be deputed at site shall conform to the Minimum

experience as given above at all times. The CVs of all such resources shall be got duly approved by

the Authority before deployment.

28. In addition to the full-time resources to be deputed on site, the, Consultant shall ensure that periodic

site visits are also undertaken by senior technical resources / subject experts and Key Personnel

through the implementation of project.

29. The Consultant shall ensure the availability of a Structure Engineer and IT Engineer, who shall be

available for discussions with the Authority as visit site, as and when required.

30. The Consultant shall identify a local technical resource person, who shall act as the point of contact

with the Authority during the implementation of the project.

31. During the course of implementation of projects, prior & post execution stages, including settlement

of claims & arbitration matters, if any, Consultant should indemnify & safeguard the interest of

32. If the works gets stop due to some or the other encroachments, Consultant is supposed to inform the

respective Department and fill the works get started on site the concerned Engineer should remain

present in the Office of the Concerned Engineer in the Department.

33. Other than the fee which is to be given to the Consultant, no other expense, what so ever (Le,

Laboratory testing, to and fro transportation cost to attend the meetings etc.) will be given by the

Department. The fees will be paid by checking the actual work carried out by the Contractor on site.

Stage B.3: Post Execution Stage

1. Obtain integrated as-built up drawing, incorporating the details of various works actually executed.

2. Obtain guarantee certificate, maintenance manuals from specialist agencies and compile them in a

easily understandable for future reference.

3. Assist Authority in obtaining Completion Certificate and/or Occupancy Certificate and / or BU

permission and/or Project use permission, similar clearance and certificate as may be required, from

statutory authorities, wherever required.

4. Prepare an integrated housekeeping, operation and maintenance manual for proper upkeep of the

5. Assist Authority to appoint suitable agencies for operation, maintenance, and housekeeping.

6. Assist Authority In settlement of contractor(s)/agency(les) accounts.

7. Assist Authority in settlement of any extra / excess items if any.

8. The Consultant shall monitor the Project (both physical & financial) during entire Project duration

and shall submit weekly/monthly (or at an interval as specified by the Authority) reports, as required

9. The Consultant shall submit specific reports Including excess / saving statement and statement of

extra items with recommendation of reasonability of rates and justification for the same.

10. The Consultant shall produce one Master Overall schedule and report overall progress every month

The Consultant shall prepare detailed discipline wise schedules for setting out targets, coordinate and

on request by authority in work progress presentations/discussions as may be required.

11. The Consultant shall be required to provide status of monthly (or at on interval as specified by the

Authority) progress report, in the form of a presentation and report. The Consultant may be required

to attend various presentations/meetings, wherever required, at short notice.

12. Other Conditions

1. The Consultant shall be fully responsible for the implementation of the detailed design, day to day

supervision, recording of all measurements, Inspection and evaluation of the works.

2. The Consultant shall not assign, sub-let or transfer their interest under this assignment.

3. Drawing, plans and specification are the property and ownership of the Authority, irrespective of

whether the work has been executed or not.

4. The Consultant should indemnify & safeguard the Interest of Authority during the course of

Implementation of projects, prior & post execution stages, including settlement of claims &

arbitration matters, if any.

5. The Consultant shall ensure that the disposal of debris is undertaken as per prudent practices and

sensitive to the sensitive nature of the site.

6. The Consultant shall coordinate the activities such as site take over, discussion with Authority and

the EPC Contractor(s), review Contractor's work schedule, work plan and implementation schedule as

per the Agreement, review of master list of equipment's and materials, review of master list of

personnel, review of the Contractor's insurance policy, making arrangements for items like site office,

laboratories etc.

Coordination related

1. Interact with Contractor & Other Consultants for seamless coordination towards the flow of

Information and verification of actual site conditions in relation to the drawings issued.

2. Coordinate with all stakeholders on a daily basis to ensure that the progress of the works is in a

systematic, synchronized and time bound manner.

3. The Consultant shall interact regularly with the Authority on all matters related to execution and

submit weekly progress reports, status of cost and other details as necessary etc.

4. Communicate to the Authority all changes, decisions, etc. in writing well in advance and only after

the prior written approval of the Authority on the same should they be executed.

PART-II: Timelines and Payment Schedule

1. The Consultant shall be paid at the rate of [A.BCD] % [[In words] percentage) of the total sanctioned

project cost of [in numbers] Cr (Rupees [in words] only), which is Inclusive of all taxes excluding GST,

against submission of Invoices.

2. The fee as mentioned above is inclusive of all surveys, Investigations, testing, laboratory costs, fee

towards design, planning, preparation of DPR, Interior design, structural design, plumbing & sanitation

design, landscaping, detailing towards electrical & electronics (Internet, computer, CCTV camera,

HVAC, etc.) design, preparation of estimate, BOQ, tender papers, tender evaluation, cost of

resources, site office, printing, preparation of models etc., which may be required for providing

services for this Project.

3. Consultant will be required to provide its services as per the Annexure A and depute resources as

mentioned in the detailed scope of work. The payment terms shall be as under:

Percentage of Timelines

Payment (cumulative)

1st release: Sanction of DPR From State Level

Committee And submission of pre tender 05% [number] months

architectural and Engineering working drawings

2nd release: submission of detailed specifications,

bill of quantities, detailed architecture working

designs together with estimates of cost sufficient to 15% [number] months

invite Tenders and drawings for obtaining approval

from statutory bodies

3rd release: on award of the project to the

10% [number] months

Distributed over

4th release: During the course of construction the corresponding

[number] months

proportionate according to the progress payments as made

to the executing

5th release: On completion of Project/work 05% [number] months

6th release: After releasing of B.G. and S.D. to /all

05% [number] months

the executing agency

Important Note:

1. For normal variation not involving any major revisions, no additional fee shall be paid to the

Consultant. However, if the Authority has mandated major changes, the Consultant will be paid for

revision in drawings and a mutually decided timelines. Major changes shall mean revision which

creates more than 10% increase in the project cost, and after 2nd release.

2. Authority will refer to all relevant clauses of the GR while making payments.

3. All submittals (Reports and Drawings) shall be made in requisite number of coloured printed copies at

an appropriate scale and soft copies to be submitted over email/pen drive.

4. The Authority shall endeavour to give feedback, if any, on each submittal within 15 days of the

submission, after which the Consultant shall re-submit the revised reports and maps. Payments shall

be released stage wise upon successful acceptance of the submittals at each stage by the Authority

5. 5% of the total bill amount from each bill shall be retained by the Authority ("Retention Moneys") and

shall be released in full and without any interest to the Consultant within 90 (ninety) days (without

any interest) following the release of last milestone (provided there are no outstanding claims of the

Authority on the Consultant in terms hereof in which event amount of outstanding claims shall be

appropriated from such retained amounts.

6. In an event the project completion is delayed beyond [number] years, no additional compensation in

any manner shall be given to the Consultant.

PROPOSAL EVALUATION

A two-stage procedure will be adopted in evaluating the proposals;

(i) Technical evaluation, which will be carried out by a committee constituted for the

purpose prior to opening the financial proposals;

(ii) Financial evaluation, (Method of Selection QCBS - 30% Technical – 70 % Financial)

(Formula : Technical Point x 30 % + Financial Point x 70% )

(iii) (Marking Formula :- ( L1 /Other than L1) x 70+ Technical Marks) After Considering Marking

Formula H1 bidder will be selected for work.

 Evaluation of Technical Proposal:

The evaluation committee appointed by the client will carry out its evaluation

applying the evaluation criteria as per mentioned below:

Only those consultants who fulfill following minimum eligibility criteria shall be eligible

for consideration: -

1. The consultant should have experienced Technical Team readily available whenever asked

for Presentation / Supervision / DPR Preparations / Reports after due field visit.

Consultancy Firm should have Registered for Last 10 Years

2. The updated average annual turnover for last three financial years should not be less than

Rs. 3.00 Crore for last three years. (C.A Certified Copy attached, F.A:2022-23, 2023-24,

3. The consultant should have his own office in Ahmedabad/Gandhinagar satisfying all

the necessary requirements to carry out the assignment efficiently.

4. Experience of Management Consultancy Services for All Kind of Infrastructure Development

Work of Government Department within the last 7 years of project cost 5 Crore or above.

( Minimum 5 Projects Needed) ,Completion Certificate or Form 3A must be sign by

Responsible Officer.

5. Consultant should have following minimum technical staff. He should engage additional

staff as per the requirement of the project. (Note:- the staff must the Part of the

Consultant Firm at least 01 Year (at the date of the Date of Publication of the tender

Sr. Particular Numbers Qualification Minimum Remarks

1 Team Leader 1 Nos M.E/M.Tech 10 Years Must have experience Execution

Civil /Structure /PMC Work of Roads, Bridges,

/Town Buildings,Water & Waste Water

Planning/Trans Treatment, Sanitation, Sewage &

portation Drainage line Execution works Out of

which Min. 05 Years Experience to

2 Quality Inspector 2 Nos B.E. / B. 5 Years work with any Government/

/Project Engineer Tech (Civil) or Department / PSU’s /Autonomous

3 Sr. 1 Nos M.E /M.Tech 5 Years

Structural Engineer Structural

4 Sr. 1 Nos B.Arch/M.Arch 5 Years

Architect Engineer

5 Surveyor / 2 Nos Diploma in Civil 5 Years

Quantity Engineering

Surveyor or Higher

6 Safety Engineer 1 Nos Diploma in 05 Years

7 Town Planner 1 Nos. M.E/B.E 05 Years

(civil)/B. Arch

8 Surveyor 1 Nos. Draftsman 05 Years

Sr. Criteria Requirements Scoring Max. marks Documentary Evidence

no. Methodology

1 Technical In Technical 30  Approach and

Presentation Presentation team Methodology

cum leader, Project  Work plan

Engineer, Senior  Organization and Staffing

Architect Engineer and  Details of Past and

Town Planner must Ongoing projects (At-

Present. With Soft Copy least 2 in Project

and Hard Copy of Management

 A proposal will be considered unsuitable and will be rejected at this stage if it does not

respond to important aspects of RFP document and the Terms of Reference or if it fails to

achieve the minimum technical score.

 The Client's decision for selection of the bidder will be final.

On the basis of rates quoted by lowest bidder and agreed upon after

negotiation (if any), all other qualified consultants, bidders will be invited to negotiate

and to agree for the lowest rates of each of the items and all those who agrees, shall be

entitle for empanelment for the work.

AWARD OF CONTRACT

1.0 On the basis of rates quoted by lowest bidder and agreed upon after negotiation (if any)

2.0 The selected Consultant is expected to commence the assignment from the date and

at the location specified in empanelment order.

3.0 The Appointment letter does not stand for any kind of work assurance. Final work scrutiny

will be carried out by District Panchayat Vadodara Only.

(1) Buildings Works.

Consultants should have successfully completed preparation of

Estimation/D.P.R./Supervision at least one single Buildings project not less than

Rs.5.00 crores.

(2) Asphalt Road, R.C.C. Road and Paver Block work.

Consultants should have successfully completed preparation of TA/QA/PMC like

Asphalt Road, R.C.C. Road and Paver Block work 10.00 crore.

(3) Water & Waste Water Treatment, Sanitation, Sewage & Drainage line Execution works at

least 02.00 crore.

(4) Water body Rejuvenation at least 2 nos. of project completed and ongoing work

order of the same must be attached.

Essential for Submission of bids:

Sr. Particulars

1 The price bid to be submitted online in the given format only.

2 The forms to be submitted online and by registered post in hard

3 Tender fees and EMD should be submitted online and in Hard copy

FORM – 1 (Details of Firm)

Sr. Particulars Attachment

1. Name of Bidder:

2. Nationality of Bidder:

Offices Address:

3. Telephone Number:

E-mail address. :

4. Year of Establishment:

5. Location of Establishment:

Bid is to be submitted by the

companies registered with ROC

6. Joint Ventures, Business Take

Over Agreement, MOU if

submitted should

Certificate of Incorporation No. &

7. Date (Establishment)

Have you ever left the work

8. awarded to you incomplete?

(If so, give name of project and

for not completing work)

In how many of your project’s

were imposed for

delays? (Please give

FORM – 2 (Turnover Details of Firm)

The turnover details of last three years to be furnished with duly signed by The Chartered

Accountant in following format

Sr. Year Turnover ( Rs. In Lakhs)

An average annual

turnover of 3.00 crore in

the last three financial

FORM – 3 (List of Projects Carried out by Organization)

The list of projects on hand or completed is to be furnished as under.

The hard copies of work order and completion certificates to be submitted.

Sr. No. Details of project Cost of project Description of

(In Lakhs.) project

FORM – 4 (Details of Staff Members)

The information of staff should be provided as under.

Sr. Details of staff Qualifications Experience Remarks

FORM – 5 (Price Bid)

Company / Firm Name

Sr. Description of services Unit Percentage of the

No. project cost

% In figure % In words

1 Provide Services as architect and PMC as Job

mentioned In Scope Of Work Including Preparation

of DPR, Technical Sanction & Administration

approval from Concern Authority of prepared

detailed Project reports for various components.

Preparation of Tender Documents, Opening of

tender with tender Evaluation

Report/Prequalification Report as per Tender

condition. Full time Supervision work, QA, quality

control including checking Samples of Material,

Cubes test and other testing Reports required as

Per Government rules and submitting the

material, cube to Concern Lab GERI/approved lab

and test report submitted to Concerned

Technical Officer of District Panchayat, Vadodara

taking measurement of the work, and preparation

of bills and all allied work till Completion of work

with completion certificate.

Authorized person of consultants

1) Consultancy fees shall be quoted on% basis of the project cost.

2) Project cost means the cost of the project excluding all the taxes e.g. G.S.T., labour cess etc.

finally approved as per evaluation of the bid which is included in the contract agreement and

duly certified by District Panchayat, Vadodara. The cost of the consultancy is the one given in

the summary as above and payment is to be made as agreed during negotiation.

3) Consultant can claim only one time for the survey work, which shall be done on the final

alignment only, no payment shall be made for alternative routes.

4) The consultant will carry out only that activity which is assigned to him for a particular

project. Payment to the consultant will be made, for only those activities which are assigned

to him and satisfactorily completed.

5) In the case of abnormally low rates quoted by the particular consultant/s and if his rates are

accepted by the client, he shall liable to carry out the assignment with his quoted rates for

any quantum provided by the client. In case of the non-satisfactory performance, his deposits

will be forfeited and proposal for the blacklisting shall be initiated by the client. A self-

declaration in Perfoma-2 shall be submitted with the technical proposal.

6) As per the guidelines of the Mukhyamantri Grammothan Yojna Various works Of Water

supply and Distribution, Solid/Liquid Waste management, Waste Water Management (with

and Without Treatment),Road (C.C/B.T), Infrastructure development work, Sports

Facilities, Lake development works, Street light or any other works Suggested by

Sign & Seal of the EXECUTIVE ENGINEER,

Bidder Road and Building Panchayat Division