Providing / Replacement Installation of FRP fencing for RMU installed and providing T/C fencing under jurisdiction of City-2 Division,

Jamnagar as per Schedule-B as and when require. (Work to be carried out in other sub-division in case

of emergency as per instruction of Engineer-InCharge) Details of the Tender are as under.

Tender Details Table No-1

Sr.No Description

1 Tender Notice No. ET-54/2025-26

Annual Rate Contract Tender for Providing /

Replacement Installation of FRP fencing for

2 Tender Item RMU installed and providing T/C fencing

under jurisdiction of City-2 Division,

3 Estimated cost 30,00,000/-

Tender Fees plus applicable GST (Non

Refundable) - by RTGS/NEFT/online Onlyto the

details of bank account is SBI, IFSC code; - 1180/-

SBIN0060119 and name of account holder _

Paschim Gujarat Vij Company Limited

(EMD can be accepted by RTGS/NEFT/online

Only.) to the details of bank account is SBI, IFSC

code; -SBIN0060119 and name of account holder

_ Paschim Gujarat Vij Company Limited

6 Security Deposit (For successful bidder) 5% of cost of LOA

Online Preliminary (Tender Fee & EMD),

Technical & Price bid, i.e. On-line (e-tendering)

tender/offer, submission last date (This is

Original Documents Relevant to tender Fee &

EMD (if not paid through online mode) (By

Registered Post A.D. or Speed Post only)

submission last date. (This is mandatory)

Date and time of opening of preliminary bid

(Tender Fee & EMD Online and offline)

Date and time of opening of Technical Bid online

(Tentative if possible)

Date of Online Opening of Price Bid Online

(Tentative, if possible)

12 Bid Validity 180 Days

1. Tender & relevant documents are to be submitted online and only Demand Draft / BG /

selfcertified receipt of payment required to submit against TENDER FEE/EMD is to be sent by

R.P.A.D / Speed Post - Otherwise tenders will not be accepted.

2. Date of D.D. for Tender Fee and EMD must be on or before last date and time of on line

submission of tender.

3. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

4. All the bidders, in respect of the tender item must have vendor registration with the PGVCL /

GUVNL or their subsidiary companies prior to the date of opening of technical bid. Otherwise their

bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be

open.(Optional)

5. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

6. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of

the same bidder will not be considered and no any further communication in the matter will be

7. PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. PGVCL BANK DETAILS:

Name of Company :PASCHIM GUJARAT VIJ COMPANY LIMITED

Bank Name :STATE BANK OF INDIA

Bank Account No :66016510492

IFSC Code :SBIN0060119 (Fifth Letter is ZERO)

Type of Account : Cash Credit

(Other DISCOMS may mentioned their bank account details)

Superintendent Account Executive Engineer

Exp. Section, City-2 Div., Jamnagar

City-2 Div., Jamnagar PGVCL.

The contractor will have to give the following undertaking on Rs.300/-notarized

stamp paper: (Within 15days from the date of LOA)

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and

provision of the Tender and contract of works as applicable and in case of default thereof to

forfeit and pay to the Company the sum of money due.

2. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the date of

completion of work, failing which the Company shall finalize the account on the basis of its

inventory records and initiate action as per company’s discretion.

3. The competent authority can delete any item in schedule “B” in the tender, if he feels that the

rate quoted by the contractor for that item is abnormally high when compared to the estimated

4. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further appeal will be

5. The contractor will have to see that safety equipment are used by his labors, while working on

the line, equipment etc. contractor will be responsible for any accidents.

6. The contractor will have to under taken responsibility of accidents etc. for his persons working

7. The contractors will have to take insurance of suitable amount for his labors.

8. Contractors will have to carry out the work under his eligible and authorized supervisor.

However, the work is to be done as per standards and under supervision of PGVCL.

9. The Company does not bind itself to accept the lowest or any tender neither with any reason

be assigned for the rejection. It is also not binding on the company to disclose any analysis reports

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

GENERAL DEFINITION FOR BIDDERS

1.1 The “PGVCL" shall mean the Executive Engineer ,DO City-2 Div., Jamnagar, Paschim Gujarat

Vij CompanyLTD., having its corporate office at _Rajkot_. With expression shall unless repugnant

to the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCLfor award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part of the

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as

per order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order"

and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect

the works under the contract and/or duly authorized representative of the PGVCL.

1.12 “Letter of Award” shall mean the official notice issued by the PGVCL notifying the contractor

that his bid has been accepted.

1.13 “Date of Contract” Shall mean the date on which Letter of award has been Issued.

1.14 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

1.16 HT means High Tension electric line

1.17 LT means Low Tension electric line,

1.18 Testing: - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

1.19 Definition of “Similar work” for overhead network: Erection, Maintenance & Dismantling

work of Overhead HT/LT Line, TC & HT/LT AB Cable overhead electrical Network up to voltage

Important instructions for submitting the Tender

1.0Executive Engineer,City-2 Div., Jamnagar, PGVCL has invited Tender for Labor charges for erection,

maintenance & dismantling work of Overhead HT, LT line, T/C & HT/LT AB Cable under _____________

Sub-Division for various scheme of City-2 Division from the contractors / firms who have executed works

of similar nature and magnitude successfully and who are registered under appropriate class.

2.0Physical submission of Tender documents shall be for EMD and Tender fee cover only. Bidder has

to upload scanned copies of original (Notarized/self-attested copies of original- as specified in tender

document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder,

the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form) remain

legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site Only. No

physical documents to be submit by bidder at City-2 Division Office PGVCL.

3.2 Pre-Qualification criteria for selection in Technical Bid (To be submitted with Technical bid.)

(i) Solvency certificate issued from any Nationalized/scheduled Bank of RBI & not older than

month amounting of 20 % equivalent of estimated cost (as per PGVCL Rules). (Duly Attested).–

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid copy is

required if applicable. (optional)

(iii) Vender Registration certificate as contractor in PGVCLBid of the bidder without vender registration,

will not be consider for further evaluations (Mandatory Clause).

(iv) Last three financial year income tax return copy if applicable. (optional)

(v) Work experiences of the bidder shall be considered only if the works have been executed under

Public electrical utility of Central or State Govt. in India / Government Sector / Power Utility

(Government or Private) / Power sector PSUs & Power Sector CPSUs. and also include option-II

experience if work has been executed under supervision of PGVCLs Engineer in charge with PO/WO

issued by respective firm and work should be certify by Executive Engineer. Work carried out for

similar nature like erection, maintenance & dismantling of overhear HT/LT line, TC & HT/LT AB Cable

shall have to be considered as a work experience and experience certificate should be issued by order

issuing authority (not below the rank of Executive Engineer). –mandatory.

(vi) For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the

statement of quantity & amount in Rs.), work completion certificate (showing amount of actual work

completed) up to last 7 years ending last day of the month previous to the one in which bids are

invited as per Annexure-A with Experience certificate. Satisfactory work completion certificate for

erection of Overhead HT-LT line, T/C & HT/LT AB Cable work by authorized officer of Distribution

Company. Copy of the annual work orders with amount of erection of Overhead HT/LT line, T/C &

HT/LT AB Cable of any Distribution Company is also required for supporting documents. –mandatory.

(vii) Group Insurance: -A copy of the insurance policy of the insured labourer’s under W.C. Act

(viii) The contractor will have to under taken responsibility of accidents etc. for his persons during

working on the line and same will be on notarized stamped paper of Rs. 300/- or the appropriate

value (if revised by Govt.) within 15days from the date of LOA .The cost of stamped will be borne by

(ix) List of Tools & Tackles and safety equipment’s available with contractors as per Annexure-B. – Optional.

(x) Copy of the Electrical contractor license issued by the Office of Govt. of Gujarat. The contractors outside

of Gujarat State must have to take approval from Government of Gujarat for Electrical Contractor

license. - Optional

(xi) Labour license if applicable. – optional.

(xii) Copy of GST Registration Certificate duly attested. – optional

(xiii) Copy of Permanent Account No. (PAN) duly attested. - optional

(xiv) Details of Partners / Directors of Firm / Company. – optional.

(xv) Contractor’s Store address along with proof. -mandatory

(xvi) Other documents (if required by authority).

(xvii) Bidder has to submit the copy of complete type test reports / certificates of offered make of major

supply items (Any make approved by GUVNL & Its Subsidiaries Company) as required in overhead

work. The Certificates / reports should not be older than 7 (Seven) years –optional.

(xviii) Bidder has to provide the authorization letters from the manufacturer / authorized dealer of offered

make material. Guarantee also required from bidder as well as OEM / authorized dealer. – optional.

(xix) Experience as a sub-contractor shall not be considered for technical evaluation except mentioned as

per Clause No. 3.2 (v).

(xx) Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &labour for

execution of work.

Those bidders who have successfully submitted all above requirements are to be considered for further

The above stated criteria are minimum and the PGVCL reserves the right to request for any additional

requirement and also reserves the right to reject the bid of any bidder, if in the opinion of the PGVCL,

the qualification criteria are not fulfilled.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

Lakhs, criteria stated at clause no. 3.2-(V) & 3.2-(Vi) shall not be applicable for New Bidders. Quantity

Allocation will be as per Clause No. 43 General terms and Condition.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially completed

similar nature of work i.e. Erection, Maintenance & Dismantling of overhead HT/LT Line, TC & HT/LT

AB Cable Work in last 7 years ending last day of month previous to the one in which bids are invited

should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be considered.

i. Experience in single completed work of projects execution in electrical sub-transmission / distribution

sector costing not less than the amount equal to 70% of the estimated amount of the tender.

ii. Experience in two completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 40% of the estimated amount of the

tender individually.

iii. Experience in three completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 30% of the estimated amount of the

tender individually.

The similarity of work shall be pre-defined based on the physical size, complexity, methods/ technology

and/ or other characteristics described, and scope of works. Substantial completion shall be based on

(eighty) per cent (value wise) or more works completed under the contract (Note: Substantial

completion should not be defined in terms of percentage completion, rather it should be based on

functional consideration.) For contracts under which the applicant participated as a joint venture

member or sub-contractor, only the applicant’s share, by value, shall be considered to meet this

requirement. For arriving at cost of similar work, the value of work executed shall be brought to current

costing level by enhancing the actual value of work at simple rate of seven percent per annum,

calculated from the date of completion to the date of Bid opening.

Certificate for ‘substantial completion’ of project/work/asset should contain two parts. Part -I shall

contain ‘financial value of work done’ and part-II shall contain ‘certificate of functional completion of

project/work/asset’.

3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the previous

financial year, of the bidder should be at least 30% of the estimated cost of the tender amount. In this

regard, separate notarized certificate from CA must be submitted. UDIN no. should be mention in CA

3.5 Net-worth of the last Financial Year shall be positive. In this regard, separate notarized certificate from

CA must be submitted. UDIN no. should be mention in CA Certificate.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover for

preceding year shall be considered subject to submission of provisional / audited certificate from CA by

3.6 Details of Partners/Directors of the Firm/Company.

• Partnership deed in case of Partnership firm.

• Memorandum of Association & Article of Association in case of Company.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs. 5 Lakhs,

criteria stated at clause no. 3.3,3.4 & 3.5 shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.7.1 The Tender Fee is payable as per Annexure-D, between the dates mentioned in Table No. 1, by

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by RTGS

/ NEFT / Online.

3.7.2 The digital copy of amount transfer towards Tender fee is to be uploaded with the tender

3.7.3 In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid and original copy of the same will have to be submitted at the Paschim Gujarat Vij

CompanyLIMITED Division Office City-2 Div., Jamnagar, within the dates & Time mentioned in Table no

3.7.4 The tender fee once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder. In case of online payment, no physical document submission is required.

3.8 EARNEST MONEY DEPOSIT (EMD)

3.8.1 The EMD Amount is 1% of Estimated Cost (Tender Amount). The EMD payable, between the dates

mentioned in Table no 1 only. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by

RTGS / NEFT / Online or Demand Draft or Banker’s Cheque (in favor of the Paschim Gujarat Vij

CompanyLimited payable at _______ of any scheduled/Nationalized banks) or through Bank guarantee

from any scheduled nationalized bank decided by Government of Gujarat time to time. Otherwise it

should be paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender

document or by RTGS / NEFT / Online.

3.8.2 In case of online payment, no physical document submission is required. The digital copy of

amount transfer towards EMD is to be uploaded with the tender documents. In case of cash payment (up

to 10,000/-), the scanned copy of cash receipt shall have to be uploadedwith bid and original copy of the

same will have to be submitted at the Paschim Gujarat Vij CompanyLIMITED Division Office City-2

Div.,Jamnagar, within the dates & Time mentioned in Table no 1 only.

3.8.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

3.8.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement. If the successful bidder fails to submit a

Security Deposit within 15days from the date of LOA of the contract or fails to sign the contract

agreement, then the EMD amount will be forfeited without any notice or proof of damages etc and action

for “Stop deal” will be initiated as decided by tender inviting authority.

3.8.5 No interest will be payable by the PGVCL on the above Deposit.

3.8.6 Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

3.8.7 Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in to

further Correspondence in this regard and no reference will also be made.

3.8.8 The cancelled check of concern bidder is to be attached for further course action of payment as per

rule through RTGS/ by NEFTPGVCL.

4 Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com (To view,

download and on-line submission of documents) and PGVCL web site www.pgvcl.com (To view &

download only).

5 Bidders should be in touch with websites https://tender.nprocure.com& www.pgvcl.com for information

regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter.

No separate information shall be sent in this regards and also not publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned copy of

Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on NProcure web

site till last date& time for submission. Offers in physical form will not be accepted in any case.

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the bidder, who

remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and conditions of the

contract or in Technical specification/items. Tenders of such deviations may also be rejected. Incomplete

and conditional tenders shall not be considered.

10 Paschim Gujarat Vij CompanyLIMITED reserves the right to split up the work covered in the scope of this

contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully and visiting

the site for satisfying themselves of actual site conditions, location and accessibility of site and nature,

extent of the work involved etc. Submission of tenders implies that bidders have obtained all necessary

information and other data required for executing the work. No claim for extra charges on account of

any misunderstanding or otherwise will be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him for any

reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed by him

along with the list of equipment, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will not be any

price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in technical

bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be opened. Price of

bidders, who are not qualified technically as per requirement of technical bid shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders shall not

withdraw tenders during the validity period, failing which their EMD shall be forfeited during the period of

18 All the works shall be carried out as per specifications attached with the tender as per REC standards

& Drawings. All materials procured (if required) should be confirming to relevant Indian Standard issued

by Bureau of Indian Standard and from approval of PGVCL.

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any respect,

are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in words. If

there is difference between rates quoted in words and figures rates quoted in words shall prevail. Further

should there be any discrepancy between rate and amount that rates shall prevail.

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above than,

below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if applicable,

in force at that time, The bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever written in

total amount should be clearly written in words & figure, in case of any discrepancy whatever written in

words shall prevail. Company shall at liberty to decide the matter as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the

tender. The tenderers must send in their tenders, only if the Company’s conditions are acceptable to

F. All corrections what so ever made in the tender rate must be signed fully with date by the tenderer

before submitting the tenders.

G. Rates must be quoted without any conditions.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per

Information Technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may, for any

reason, whether at its own initiative or in response to a clarification requested by a respective bidder,

modify the bidding documents by amendments.

The amendment will be notified, only on PGVCL Website & n-procure website in case of on line tender,

PGVCL will bear no responsibility or liability arising out of noncompliance of the same in time or

Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration by

the bidders while they submit their bids and invariably enclose such documents as a part of the bid.

23 The tenderer PaschimGujarat Vij Company Ltd. Reserves the right to reject any or all tenders without

assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of

interest can lead to anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder

found to have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of

interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than

one Bid will result in the disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more than

one unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such sister/

common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders for particular quoted item, as above.

26 For erecting pole, the pits should be digging by using pole erection device (PED Machine) wherever it is

not possible to use PED machine in the area lick hard rock, small streets etc. the permission of the

engineer in charge shall be obtained for digging of pits as per conventional method.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the execution

of work as per attached format.

28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by

its translation in English. Failure to comply with this may disqualify a bid. In the event of any discrepancy

in meaning, the English language copy of all documents shall govern.

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL, MGVCL,

GETCO, DGVCL, GSECL) under GUVNL are under criminal investigation for any kind of fraud for public and

theft of material or/and with handlings the material and any civil and/or criminal case pending at any

stage than offer of such bidder /firm will be out rightly rejected.

30 Conditional bids shall not be accepted.

Signature of Contractor Executive Engineer

Name of Seal, Details Ad PGVCL,D.O.CITY-2,JAMNAGAR

With Cell No/Fax

Signature of Contractor & seal

Signature of Contractor & seal

Signature of Contractor & seal

Signature of Contractor & seal

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

A. Issue of materials:

The following materials shall be supplied by the PGVCL free of cost for use on the works to the

contractor as required from RSO / Divisional Stores as well as from the sub-division store if any. The

transportation will have to be arranged by the contractor at his cost (except poles of all types.)

List of Materials:

1. All types of Conductors & AB Cable.

2. The pole will be supplied by PGVCL at convenient place near place of work within 4 KM. Contractor

has to cart poles to the destination from the location where poles staked by PGVCL within the radius of

4 KM at his cost.

3. HT-LT insulators with hardware.

4. All fabricated steel material with bolts and nuts.

5. G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with accessories,

7. Danger board, anti climbing device of barbed wire.

8. Stay set material.

9. All types of Bolts and nuts to be supplied by company as per availability in store, if not, Contractor

has to provide the same and at the rate prescribed by company time to time in statement of rates(SOR)

will be reimbursed to the contractor.

A. The rates quoted should be inclusive of required all type of bolts and nuts (except LT Shackle bolt)

and transportation cost of all type of materials to site from the stores.

B. The quantities in the Schedule are approximate. Actual quantities may increase or decrease

according to the local conditions. The department reserves the right for revising or omitting any of the

quantities to be erected during the execution.

C. The contractor will draw and will be given only those materials and in anticipated quantities that are

just sufficient for the works to be carried out by him.

D. The materials will be issued to the contractor himself or his duly authorized representative only. The

contractor at the time of drawing materials from the stores shall have to give letter of authorization in

triplicate to the concerned sub-divisional officers, specifically stating the names of the persons who will

draw materials form the store on his behalf and would sign the requisitions for and on behalf of the

contractor and shall be binding upon the contractor. In case if any authority or power of attorney is to

be terminated, written instructions in this respect must be intimated by Registered Post to the

Executive Engineer and concerned sub-divisional office.

E. The contractor should get the requisition, three days before requires the materials on site, from the

Engineer-in-charge, for the material as per technical sanction. All the materials mentioned in the

requisition should be issued from Divisional store to the name of contractor with scheme. No any

material should be drawn departmentally for the work allotted to the contractor.

F. In case of loss or damage to materials, contractor will be responsible for the same, he has to lodge

FIR regarding loss of material. Action will be taken as per discretion of PGVCL, the cost of the same will

be recovered from the Contractor at stock issue rate plus 15% overhead charges with applicable TAXES

and shall be considered as final and unchallengeable.

Signature of Contractor & seal

All the materials issued by PGVCL shall be transported to the work site on same day and to be preserved

in safe custody at pre notified stores, failing to which PGVCL shall initiate Police action. Similarly, as per

instruction of Engineer in Charge, you have to credit the material at PGVCL store without any loss of

time failing to which PGVCL shall initiate Police action.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of materials during

transit or erection issued to him from stores till the time the work is handed over to and taken over by

the Company. The cost of damage shall be recovered from him as stated above in F.

H. All materials supplied to the contractor shall remain the absolute property of the company and shall

on no account be removed from the site of the work and shall at all times be opened to inspection by

the Engineer in-charge.

I. Any such materials remaining unused and in perfectly good condition at the time of

completion of the contract shall be returned to the company store for which no carting charges are

payable to the contractor.

J. The contractor will have to make his own arrangements to keep the materials under lock and key (i.e.

Store) and address of all the stores to be submitted before commencement of work. He will be

responsible for theft or loss on account of any reason what so ever.

which can be supplied by the Engineer In-charge for reference at the request of the All the above

instructions have been read by me thoroughly or have obtained the thorough understanding of the

same and are acceptable to me unconditionally.

Signature of Contractor & seal

GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the Company contractor.

The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule and the

detailed layout map (proposed sketch). The work will have to be carried out as per programmed laid

down by department and under the entire supervision of PGVCL’s deputed supervisor and contractor

should employ his qualified supervisor who could supervise the works throughout and he should remain

present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to locate

poles at such points, special precautions about foundation will have to taken and work carried out as

per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to standard of the

Company is liable to be rejected at the risk and cost of the contractor. Any expenditure incurred for

rectification work carried out by department will be recovered from contractor’s bills, if the contractor

fails to rectify the inferior work done by him in spite of the instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the work has

been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason be

assigned for the rejection. It is also not binding on the Company to disclose any analysis reports of the

Accepting authority reserves the right of rejection of any or all tenders without assigning any reason

Any tender who does not comply with the above requirements is liable to be rejected.

3) Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of issuance of

LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to him and as mentioned

The Security deposit is payable the option of PGVCL by: (a) Demand Draft (b) Bank Guarantee to cover

execution period and, from any Nationalized /schedule Bank Payable at ______________. The Security

Deposit will be returned to the Contractor without any interest after the successful completion of work

and submission of No Objection Certificate by concern office.

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped agreement in

standard form with the company and will have to sign the contract booklet viz. Tender and contract for

works at his own cost. In case of partnership firms, necessary partnership documents, in original along

with its copy will have to be produced for verification along with authority to sign the bills measurement

and enter in to contract as well as correspondence with the company. Wherever required necessary

power of attorney will have to be produced especially when the partnership deed is silent on the point

of authority to deal with the Company. The contractor will have to execute the documents and sign the

booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader, he will have to produce an affidavit made before Magistrate

to that effect.

Signature of Contractor & seal

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable on

equipment/material components, sub- assemblies, raw materials and any other items used for the

bidder's consumption or dispatched directly to the owner from its sub-supplier and any such taxes,

duties levies additionally payable shall be to bidders account and no separate claim on this behalf shall

be entertained by the PGVCL.

5.2 PGVCL’s GSTIN Registration Nos. is _24AADCP1453C1ZZ_

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the Provisions

5.4 “In case any tax or duty is newly introduced by the Government applicable for this contract with

effect from the next day of the date submission of the bid and if the contractor is required to pay new

tax or duty, then the owner shall reimburse the contractor the new tax or duty so paid by the contractor

against submission by the contractor of documentary evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and rates for TDS,

WCT, welfare cess etc. All other statutory liabilities towards contract will be on the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government the

applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard will be

entertained by the PGVCL, as it is the responsibility of the Bidder to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as applicable

which will be paid extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST/ and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to COMPANY or

shall not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST/ and Cess, is claimed by you, it will be immediately passed on to the COMPANY,

without /COMPANY making any specific Claim, for the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. /COMPANY may at its discretion consider such offer

with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the Bidder. In no case additional

amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in acceptance of

Bid only and any deviation in the same shall not be accepted. Further, any additional liability of GST

Signature of Contractor & seal

(later on due to wrong mentioning of GST rate, miss-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest needs

to be passed on suo-moto by the supplier / contractor.

5.12 The Company has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

limit. Further, the contractor shall have to submit the CA Certificate depending on contractors’ payment

option i.e, monthly/quarterly clearly specifying that the GST/Taxes collected from the PGVCL is paid to

the respective Government Department by contractor.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

PGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit in the event of any statutory increase in the rate of Input Tax Credit and /

or due to inclusion of any other additional item of their inputs/input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY from time to

5.15 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor

for his personal income & property only.

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent to your

offer if it takes place within the contract period will be PGVCL account subject to the claim being

supported by documentary evidence. However, if any decrease takes place during contract period the

advantage will have to be passed on PGVCL. Statutory Variation clause shall not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

7) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

8) Welfare Cess:

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same to the

respective Govt. Department. Tax will be deducted as per applicable statutory rules. Contractor should

quote accordingly i.e. inclusive of welfare cess.

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary evidence

of registration. Only thereafter, the bill will be processed for payment.

9) Jurisdiction:

Signature of Contractor & seal

Any dispute of differences arising under out of or in connection with the contract shall be subject to the

exclusive jurisdiction of City-2 Division, Jamnagar.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed by the

tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see

that the tenders are received in company office or tender box within the stipulated time

and date. The envelope must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without the

consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in words. If

there is difference between rates quoted in words and figures, rates quoted in words shall

b. The bidder must quote his rates net lowest and the rates not confirming to the unit specified in

schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction in the

total price if any should also be quoted.

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened

for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and he is deemed to

be fully aware of the company’s general conditions of contract for the works in respect of security

deposits, penalty for late completion of work etc and any ignorance of these conditions will not

exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and conditions of

contract contained in booklet and has made himself aware of the scope and specification of the work

to be done and of the conditions and rate at which stores etc. will be issued to him and local conditions

and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion of the competent

authority whether to award more than one work or not without assigning any reason thereof.

13) In case of any discrepancy between Tender Document condition and the General Conditions of

Contract attached to Tender Document, the condition mentioned in tender document is final.

14) Any amount payable by PGVCL/ Any Circle Office of PGVCL/ Any Division office of PGVCL under

any order / sub work order to the contractor can be adjusted against amount receivable by PGVCL /

Any Circle Office of PGVCL / Any Division office of PGVCL / GUVNL or any of its subsidiary company. The

contractor will have no objection whatsoever for the same.

Before starting any work by the labour of the contractor, it will be the responsibility of the contractor

to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and Tackles

for Safety are to be arranged by Bidder only.

Signature of Contractor & seal

No any work should be carrying out without supervisor of the company for safety point of view.

Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety equipment like

helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour found without safety

equipment at site during execution of work, it is fully responsibility of contractor for any accident

The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take any

responsibility in case of accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local body

is a must condition for the successful bidder.

The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

work. The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to

execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to take

actions as per the terms and conditions mentioned in Tender without any prejudice.

The Company is not liable for any injury or damage to contractor’s workman or his equipment

respectively during execution of this contract and the Company will not pay any compensation for any

reasons whatsoever. The contractor is also responsible for any damage to private property i.e. standing

crops in farms or Gram Panchayat property etc.

16) The contractor shall not demand or accept any help from the intending consumers in line erection

works or in transportation of materials.

17) Whenever there is an excess work carried out by a contractor beyond the technically sanctioned

amount against the work order given, the approval for the excess quantity of work done should be

obtained from the competent authority as per Company rules.

18) The erection work should be started from the date of commencement given in the order and should

be completed within the prescribed period for each work. The contractor is bound to complete the

work within the specified period of each separate work order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate contract order.

The date of commencement and date of completion of work will be mentioned in the order, which the

contractor has to agree; otherwise the penalty will be levy for the late completion of work as per Clause

19) Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and

contractor shall carry the work within the stipulated period of the order given by the Executive

20) You will have to submit fortnightly progress report regularly in duplicate to Engineer in Charge and

Executive Engineer City-2 Div., Jamngar. If found that the work is unsatisfactory or not progressing as

per schedule, then any action would be taken by the PGVCL as may deemed fit to see that work is

completed at the risk and cost of contractor. The completion time allowed for each Sub Work Order

shall be strictly observed.

21) The contractor must have adequate resources and manpower of skill/unskilled personnel to

undertake the work at different places simultaneously.

22) The contractor will submit the final bill/ sub-work order bill within one months from the work

completion date.

23) The payment will be release within thirty days after submission of bill and all relevant documents

with invoice or part thereof whichever is later.

24) The contract will remain in force for the period of ___year from the date of issue of work order.

25) TERMS OF PAYMENT:

Signature of Contractor & seal

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance stamped

receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each sub-work order after

furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have paid, for

which under the Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. All such claims shall be billed by the Owner to the Contractor regularly as and when they fall

due. Such bills shall be supported by appropriate and certified vouchers or explanations, to enable the

Contractor to properly identify such claims. Such claims shall be paid by the Contractor within thirty (30)

days of the receipt of the corresponding bills and if not paid by the Contractor within the said period,

the Owner may then deduct the amount, from any amount due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment mentioned

1. The bidder shall raise sub work order wise bills only after completion of all the specified activities

complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn with all

relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the line is

handed over and accepted by the Engineer – in- Charge in all respects subject to furnishing of

performance guarantee of equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

26) Presentation of Bills

The bills along with required documents for work executed including cost of material consumed is to be

prepared in Quadruplicate and submitted 03 copies to the concern Deputy Engineer of Sub Division

Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including cost of

material consumed material account along with quantities of work executed for each item. Location

wise inventory of all the material used is to be submitted in detail. All required documents including EPF

should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

The digitally signed bills along with supporting documents should be uploaded in the VMS portal by

27) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the Company

Officers shall have to witness the inventory on the appointed date within the 15 days of the completion

of work. If contractor fails to come to the appointed date a notice under Registered cover with A.D. will

be served on him to witness the recording of inventory prior appointment with the Company officer

within ten days of receipt of notice or within such extended period applied for by the contractor and

granted by the Company Officer. If the contractor still fails to come for the recording of inventory within

Signature of Contractor & seal

the original or extended period of time granted by the Company officer then the recording of inventory

and recording of measurements thereof will be carried out thereafter unliterary by the Company Officer

and the same shall be finalized by the Company’s Officer and the same shall be binding on the

contractor, no request then will be entertained.

28) Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of the work

have to prepare and render the final detailed material account of the materials received by him from

the ompany store within 15 days from the date of inventory, if however, the contractor does not render

the material accounts a notice shall be issued to the contractor under Registered A.D. to render the

materials account within ten days from the date of issue of the notice. On default, the material account

will be finalized and the recovery made as per the Company account and procedure which shall have to

be accepted by contractor and disputes if any raised shall not be entertained. The balance materials

also will have to be returned by the contractor within 7 days from the date of technical scrutiny from

Division office.

Material Accounting for work duly certified by Engineer- In-charge.

The contractor will not be allowed to transfer materials from one work to another without the written

permission of the Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

29) On completion of work the contractor will inform the concerned DE in writing and DE will see that if

any rectifications are to be required, will intimate to the contractor within 15 days in writing from the

date of receipt of the letter from the contractor to complete the rectification works within 7 days. If the

contractor fails to do the rectification additions or alterations etc within the above time limit, then the

same will be got done through other agency or departmental staff at the risk and cost of the contractor

without giving any further notice or any intimation. No complaint will be entertained from the

contractor in this regard and amount will be recoverable with 15% supervision charges.

30) Contractor has to take Earthing& utilization of CC Block in stay set certificate from the PGVCL

supervisor (Line Staff) and it is to be submitted along with the final bill.

31) Audit Inspection

PGVCL reserves its right to carry out random and surprise inspection at any time of the ongoing work /

completed work for ensuring its quality and compliance with the REC standards OR CEA construction

standards OR any Indian Standard OR Technical specifications of PGVCL. If during such audit inspection,

any violation of Standards OR Safety regulation is observed, which may be unsafe for the general public

or for the employee of Distribution licensee, PGVCL shall intimate the Contractor immediately by any

written communication medium (either through mail / letter) and on such intimation, the contractor

shall rectify such defects, within such period, (as may be specified by the PGVCL, depending upon the

quantum of such defects) and shall submit the written report along with site photographs indicating

such rectification to the Engineer In-Charge. Nevertheless, following actions shall be taken against the

Contractor on detection of substandard work.

31.1 On first instance, a stringent penalty of 3% of total value of Sub-work order shall be imposed. In

addition to the above, if the contractor fails to rectify the substandard work despite being served the

legal notice under clause 31, PGVCLshall get the work rectified through the other contractor and shall

recover the total expense incurred for such rectification including labour and any other amount paid to

the other contractor as the case may be which it has to incur for such rectification.

Signature of Contractor & seal

31.2 On detection of second instance of Substandard work in the same work order OR in different

work order(s) under jurisdiction of PGVCL, the defective/substandard orders shall be terminated by

following procedure as mentioned in tender terms and conditions in addition to the actions as

mentioned above in Clause 31.1.

31.3 On detection of third instance of Substandard work in jurisdiction of entire PGVCL by same

contractor during the last three years, the Contractor shall be stop-dealed after following due

procedure and after giving opportunity to represent as per principles of natural justice.

Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC Construction standards or

CEA Construction Standards or any Indian standards (IS) OR violates the provisions of GERC Distribution

Code or Grid Code or CEA Safety regulations or in contradiction to any tender condition as amended

time to time, shall be considered as Substandard work

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by the

contractor. The work shall throughout the stipulated period of contract proceeds with due diligence

(time being essence of the contract).

32.2 The execution of this contract shall be completed within 12months after commencement period

of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work

Order, penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to ceiling

of 10% plus applicable tax (if any) of the Sub Order Value with applicable taxes. This will be deducted

from the bills payable either against this contract or any bank guarantee or any other amount payable

under any contract with the PGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be the

Day / Date on which the last material is issued against the Sub work order and final date of actual

completion of work shall be consider. The penalty will be invariably deducted from the bill of the

contractor and no refund will be given unless the competent authority approved the waiver/ reduction

in penalty. In case of material supplied late by PGVCL to the contractor, clause no. 32.11 shall be

32.5 The concern field office of City-2 Division / __________ Circle will issue sub work order as a part

of contract as per requirement. The work completion period of each sub work order will be decided by

concern Engineer-in-Charge from the date of issue of sub work order. The delay of commissioning is

liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess material

credited to store to be submitted by contractor within 30 days from the date of work completion. If the

bill for the work, after reconciling inventory given to contractor and depositing back the surplus

material to respective RSO / Divisional Stores, is not submitted within one months from the work

completion date as per work completion date, then penalty @ Rs. 500 per week or part thereof plus

applicable GST subject to maximum of 10% of Sub Work Order value plus applicable GST will be

Signature of Contractor & seal

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are found

violating the Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on first

Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO

(Whichever is higher) with GST and cess. Even If after above two instances, still Contractor found

violating Safety Rules and Regulations then Procedures for Stop dealing shall be initiated against him as

per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control of

contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies or any other

utilities do not allow to execute work or any ROW issues; stoppage period will be allowed for such

period subject to submission of representation with documentary evidences. Stoppage Period will be

approved by next higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility,

act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine

restrictions, strikes lockouts or acts of God (hereinafter referred to as event)”, then provided notice of

the happening of any such event is given by either party to the other within twenty one days from the

date of occurrence there of neither party shall by reason of such event be entitled to terminate this

contract nor shall either party shall have any claim for damages against the other in respect of such

nonperformance of delay in performance, and work under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the Managing

Director as to whether the work have been so resumed or not shall be final and conclusive.

32.10 Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit. However,

if on account of reasons beyond one’s control as laid down in the Force Major Conditions, PGVCL may

consider extension of contractual period with or without statutory variations and with or without price

32.11 Work completion period shall be reckoned from date of issue of material for particular sub work

order. However, decision of Executive Engineer of division with Supt. Accountant (Exp.) will be

authorized for finalization of work completion period if any dispute.

32.12 In case, it is not possible for the successful bidder to continue the work either due to heavy rains

or other reasonable causes, such facts should be immediately brought to notice of the Engineer In

Charge. If the reasons for stopping the work are genuine the Engineer In Charge may ask the successful

bidder to start the work again as per condition. The period of such stoppage will not be considered as a

part of working days moreover the successful bidder cannot claim compensation for such stoppage.

32.13 It will be the responsibility of the contractor to intimate the closing down and recommencement

of work at all stages to the engineer in charge or vice versa in writing with reason for the closing down

of the work with specific of days for which work will remain closed.

32.14 In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

Signature of Contractor & seal

32.15 In case, intimation is not given in these regard, the reason for delay will not be accepted.

However, time limit extensions will be considered only after execution of the sub work order fully and

upon submission of documentary evidence for the reasons of delay. Extension of Contractual period

will be approved by next higher authority of order approving authority.

32.16 However, time limit extensions will be considered only after execution of the contract fully and

upon submission of documentary evidence for the reasons of delay.

32.17 In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation or rainy

season etc. force majeure clause will be applicable and stoppage period in execution of work may allow,

33) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

33.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of

any explosive nuclear assembly or nuclear components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances of Force

Majeure that arise after the date of the Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The Contractor

shall notify the Engineer-in-Charge of the steps he proposes to take including any reasonable alternative

means for performance, which are not prevented by Force Majeure. The Contractor shall not take any

such steps unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon the other, 30 days’ notice to

terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall continue, the

Contract shall terminate.

34) Rate to be deducted for not carrying out the work.

a) Rate to be deducted for not carrying out work like Feeder name is not done as per standard

specification, distribution box with wiring if not issued by PGVCL, Transformer is not mounting etc. as

per discretion of PGVCL.

Signature of Contractor & seal

b) If earthlings of pole or DP structure is not found in a separate pit as per standard, then such bill

will not be recorded.

c) All empty conductor drums will have to be returned by the contractor at concern Divisional Stores,

failing which Rate to be deduct as per discretion of PGVCL.

d) GST at the applicable rate will be added to rates / amounts mentioned above.

35) Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will be

deducted from bill as per applicable rate, if applicable.

36) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the parties to

this agreement touching the agreement or subject matter thereof, arising out of or in relation there to

and whether as to construction or otherwise shall be referred to the decision of the Sole Arbitrator,

appointed by the MD of COMPANY, for that purpose, who shall be a retired High Court Judge or retired

District and Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon the

parties. Reference to the arbitration shall be governed by the provisions of Indian Arbitration &

Conciliation Act. 1996 as amended from time to time and the rules made there under.

37) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – _PGVCL_, City-2 DO is the final authority and decision will be acceptable

Executive Engineer – PGVCL, City-2 DO has full right to accept or reject any tender without assigning any

All the successful tender has to carried out the work under PGVCLcompetency as per assigned by

competent authority.

38) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

If, the Company during the procurement/Works process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the Board

of the Company being a government Company involved in public procurement work, reserve all rights

to allot quantities to such bidders, who are not part of the cartel, in any manner deemed fit in the

interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/other laws

and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

40) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened, all

Bidders shall be given equal opportunity.

41) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the complete works

covered under these specifications and documents.

Signature of Contractor & seal

If more than one party is to be considered for placement of order, they will have to match their end

cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority) may go to the

L-2, L-3 and so on depending upon the requirement at PGVCL’s sole discretion. If PGVCL (tender Inviting

Authority) feels that there is lack of serious competition or any other reasons, PGVCL (tender Inviting

Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final

and binding on all the parties.

In case of bid found quoted with abnormally low rates, PGVCLs may reject the offer at its sole discretion

after examining quality and resources of bidders with due approval of next higher authority.

42) If work is not started / completed within stipulated time limit period, then contract be short closed

with applying risk purchase and Security Deposit is to be forfeited with put on black listing or stop deal

for the period decided by the competent authority.

43) QUANTITY DISTRIBUTION

43.1 PGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement subject to

matching final rate of L1 bidder.

43.2 The competent authority of the PGVCL as per delegation of power shall decide to consider nos. of

bidders for placement of order under ARC, at its own discretion and considering field requirement.

However, PGVCL would not place order on more than 50% of the total bidders who are bidding for the

43.3 If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given to L1

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 30% of tender quantity

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 30% of tender quantity

43.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment from the total

amount / quantity allotted to new bidders.

In case of L1 bidder backs out from tender process before allotment of order or during tender process,

PGVCL has right to call next lowest bidder/bidders to execute work at least as per L1 offered rate

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than Rs.5

Lakhs for specific single work, experience criteria may be kept in line with Importantinstruction for

submitting the Tender Clause No: 3, Technical & Commercial. Accordingly, thisclause may be adopted /

deleted while inviting tenders).

44. CONTRACT QUALITY ASSURANCE:

44.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance of the Works

during various phases as detailed in relevant clause of the General Technical Conditions.

44.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract. PGVCL reserve the right to inspect the work at any stage of contract i.e.

during the execution and after the execution of work.

Signature of Contractor & seal

44.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any) are

being supplied. Such details shall be accompanied by their list of previous supplies made performance

reports etc. However, in case of orders are placed, specific approval shall be obtained from the PGVCL

for the vendor supplied materials. The quality assurance program shall be furnished for each material

separately for approval.

The technical information, drawings, specifications and other related documents forming part of the

enquiry or Contract are property of PGVCLand shall not be used for any other purpose, except for the

execution of the contract. All rights related to the technical specifications, drawings and records are

reserved by PGVCLonly and no part or partial should be reproduced, copied or alter without prior

permission to PGVCL in writing. In the event of the breach of this provision, PGVCL can claim the

damages caused by such events.

46. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

46.1 Has submitted fake, false or forged documents/certificates.

46.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it is

46.3 Has tampered with the stipulated tendering process.

46.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is issued by

the Company within the validity period and as per agreed terms and conditions.

46.5 Has committed breach of contract or has failed to perform a contract or has abandoned the

46.6 Has failed to provide suitable expertise for the work as per prescheduled program

46.7 Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed subject to

submission of type reports / documents to the firm.

46.8 Has indulged in construction and erection of defective works.

46.9 Has supplied inferior quality / defective materials and refused to replace with stipulated time

frame, as specified by the company.

46.10 Has substituted materials In lieu of materials supplied by the Company or has not returned or

has short returned or has unauthorized disposed of materials/ documents/ drawings/ tools or plants or

equipment supplied by the Company

46.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

46.12 Has unauthorized obtained official company information or copies of documents, in relation to

the Tender/Contract

46.13 Has failed to follow the stipulated mode of communication, if specified by the tendering authority/

46.14 Any other ground for which in the opinion of the Company makes it undesirable to deal with the

46.15 In case the State Government directs the Company to place a firm in stop dealing/ banned for

business dealing/ blacklisting

46.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing

and/ or blacklisting for all Companies.

Signature of Contractor & seal

47 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

47.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting

firm shall also be considered for stop deal/ banned for business dealing.

47.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of

Stop dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be

47.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies, during tender

I. Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid”

and automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of the Firm should not

be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not be further

evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In this

situation, the next lowest bidder shall be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation

from GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from

47.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another Company,

then the firm should be allowed to complete such awarded work / supply.

47.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or any of

its subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or

any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encased and

47.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put on

Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall be on Stop

dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies & for all Services of the

47.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then all

the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for

business dealing.

47.8 The Board of Directors of the concerned Company may however, if he considers it to be in the

interest of the Company, remove the ban in respect of any specific Service from any Contractor for that

Signature of Contractor & seal

47.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-E

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has not been

placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary

48. Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest (i.e. shareholding in company and share in partnership

firm) of any employee of the tendering company or his/her relative as defined in section 2(77) of the

company’s Act 2013 is 10% or more, the tendering Company will not deal with such Company/Firm at

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such facts

would immediately disqualify the Bidder for further dealing with the tendering Company”

49. Usage of “Call Before You Dig” application:

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’ mobile application for

any work involving excavation activity.” (Contractor/Bidder has to register themselves as

Excavator/Digger in “Call before you Dig” application and for any excavation/digging work, contractor

has to take permission/NOC from “Call before you Dig” application)

The Contractor shall guarantee in accordance with the Contract documents and free from defects in

material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc. and

workmanship for a period of twelve (12) calendar months from date of completion of sub work order by

contractor. For the same, sticker must be provided incorporating Date of Installation and due date of

guarantee on materials used by Successful Bidder.

51. Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for

the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or

things under the Contract, or for damage or injury caused by the alleged omission or negligence on the

part of the Contractor, his agents, representatives or his SubContractors, or in connection with any

claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor

shall in all such cases indemnify and keep the Owner, and the Engineer and/or his representative,

harmless from all losses, damages, expenses or decrees arising of such action.

Signature of Contractor & seal

Replacement & Providing/Installation of FRP fencing for RMU installed and providing

T/C fencing under jurisdiction of City-2 Division, Jamnagar.

SR Item Code Particulars Unit Rate

1 2609000191 FRP Fencing – installation & supply -as per RMT

Drawing and specifications attached. (for

2 9902040023 Labor Charges for Dismantling of old RMT

3 9902040023 Labor Charges for erection of Fencing RMT

- RATES ARE EXCLUDING GST

Thus, my tender value is Rs. __________________ (in words Rs.________________________)

Above mentioned rate is inclusive / exclusive of 1% Welfare Cess& 18 % GST.

Signature of Contractor & seal

Name of Contractor:-______________________ Mobile no:____________

Contractor’s store address:-

Details of work completion (last seven years):

Sr. Name of Name of Work Tender Amount of Quantity of work

no work Division order Amt work completed

no. & (Rs.) completed

Details of work order on hand / Work under progress:

Sr. Name of Name Work Tender Amount of Quantity of work

no work of order Amt work completed

Divisio n no. & (Rs.) completed

Contractor’s Signature

This is to certify that, the above contractor name as

_______________________________ has successfully completed work of above mention

order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

City-2 Division, Jamnagar.

Signature of Contractor & seal

Name of Contractor:-______________________ Mobile no:____________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Signature of Contractor & seal

Details of Pending Orders, tendered for & on hand, as on the date of the submission of this Tender:

(To be completely filled by the Bidder)

NAMEOFWORK WORKONHAND WORKTENDEREDFOR

LOCATION COSTOF ESTIMA WHEN

N ANTICIPATEDDATEOF DATEOR REMARKS

AND TENDERCOST REMAINING TED DECISION

O COMPLETION PERIODOF

ADDRESS WORK COST IS

• If necessary, separate sheet may be used to submit the information.

Signature of Contractor & seal

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs Rs. 250/-

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

Signature of Contractor & seal

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped

for each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Signature of Contractor & seal

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory

certify that M/s._________________________________________ is not related with

other firms who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Contractor & seal

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm)

having their registered office at _____________________________________ (Address of the

firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________, ______ Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid

till _________ (Mention here date of validity of this Guarantee which will be 5 (FIVE) months

beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer

along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________

and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing

from the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company

Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit

by the Tenderer within one month from the date tender or a part thereof has been accepted

by the Paschim Gujarat VijCompanyLtd. would constitute a default on the part of the Tenderer

and that this Bank Guarantee is liable to be invoked and encashed within its validity by the

Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the

encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in force

till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Signature of Contractor & seal

Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee),

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory with

Telephone and Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Gujarat (GoG) Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the ______ Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______

(in words) Rupees ___________________ to the said Paschim Gujarat VijCompanyLtd. on

_________________________________________________who have entered into a contract

for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________

and shall not be terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the

said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee

shall remain in force until ____________________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______

Signature of Contractor & seal

(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with Official

Telephone and Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Gujarat (GoG) Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

Signature of Contractor & seal

This agreement is made at ___________the ___day of______month _______Year between

the Paschim Gujarat Vij Company Ltd.&__________________________ (hereinafter referred

to as “the Contractor “which expression shall unless excluded by or repugnant to the context

included its successors or permit assigns) of the one part and the Paschim Gujarat Vij

Company Ltd. Having its Regd. and Corporate Office at _____________________________

(hereinafter called “The Company” which expression shall unless excluded by or repugnant of

the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the

Company’s LOA No. ____________________, Dated ___________, hereinafter called “The

works and more particularly desorbed enumerated or referred to in the specifications, terms

and other letters and schedule of price which for the purpose of identification have been

signed by The Superintending Engineer/Executive Engineer,, Circle/Division,PGVCL on behalf

of the Company, a list where of is made out in the schedule here under written and all of

which said documents are deemed to form part of this contract and include in the expression

“The works “wherever herein used, upon the terms and subject to the conditions hereinafter

And whereas the Company has accepted the tender of the contractors for the Maintenance

&Erection of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein of therefore respectively or are reasonable

necessary for the completion of the works as mentioned and at the time in the manner

and subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the

works agreed to by the contractors as aforesaid the company both hereby covenant

with the contractor to pay all the claims of money as and when they become due and

payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to

and without prejudice to the right of the company to enforce for delay and or any

other rights whatever including the right to reject and cancel on default or breach by

the contract of the conditions and the covenant as stipulated in the general conditions

specifications form Or tender schedule drawing etc. attached with the Company LOA

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution

of aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or

breaking the Safety Rules and Regulations, and if Supervisors/Labours are found

without Safety Gadgets, “The Company” reserves the right to take actions as per the

terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due

to reasons other than those mentioned under clause entitled ‘Contractor’s Default’.

The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the

Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain cancellation

of all orders and Contracts to the extent they are related to the work terminated and

Signature of Contractor & seal

terms satisfactory to the Company, stop all further sub-contracting or purchasing

activity related to the work terminated, and assist “The Company” in maintenance,

protection, and disposition of the works acquired under the Contract by the Company.

In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless “the Company” is satisfied that the legal representatives of the

individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the

Contract “the Company” shall be entitled to cancel the Contract as to its in completed

part without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Company that the

legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and

binding on the parties. In the event of such cancellation the Company shall not hold

the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable

to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or constructed to

mean and to effect or alter other terms and conditions of the contract and the contract so

altered or revised shall be and shall always be deemed to have been subject without prejudice

to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year

first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and

2. Signed sealed and delivered by for and

on behalf Of ThePaschim Gujarat Vij

Signature of Contractor & seal

In consideration of the Paschim Gujarat Vij Company LTD., herein after known as the

COMPANY having given contract for the work of

_______________ and all future contract that may be awarded to me in the next one year

and in Important instructions for submitting the Tender in clause 27 of the COMPANY’s

tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub-section (1) of

section 12 of the said Act on behalf of me, to pay such amount of compensation on demand

within 48 hours to the COMPANY that it might have to spend as legal and other incidental

charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the

death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed by

the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit or

action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against

the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Signature of Contractor & seal

SECTION VII: Drawings

Signature of Tenderer Company’s Round Seal Date: Place:

Signature of Contractor & seal

FRP Fencing Drawing around DTC

Signature of Tenderer Company’s Round Seal Date: Place:

Signature of Contractor & seal

Signature of Tenderer Company’s Round Seal Date: Place:

Signature of Contractor & seal