IMS CEERTIFICATION FOR RAIPUR AFS

Tender For Integrated Management System (IMS) certification for ISO 9001:2015, ISO

14001:2015 & ISO 45001:2018 for BPCL Raipur Aviation Fuelling Station (Chhattisgrah)

Document Title Tender For Integrated Management System (IMS)

certification for ISO 9001:2015, ISO 14001:2015 & ISO

45001:2018 for BPCL Raipur Aviation Fuelling Station

Document Type Technical and Price Bid

Bid Type Two Part Bid

Start Date for Submission 19.07.2025

Last Date for 08.08.2025 at 14:00 Hrs.

Submission of Bid

Dear Sir/Madam,

Subject: GEM Tender For Integrated Management System (IMS) certification for ISO 9001:2015,

ISO 14001:2015 & ISO 45001:2018 for BPCL Raipur Aviation Fuelling Station (Chhattisgrah)

BPCL Raipur Aviation Fuelling Station (Chhattisgrah) invites two part bid (technical and price) for

Integrated Management System (IMS) under certification of ISO 9001:2015, ISO 14001:2015 &

ISO 45001:2018 for BPCL Raipur AFS (Chhattisgarh)

1. This tender document consists of the Scope of requirement which are part of this document

2. Technical Bid—Bidders should submit confirmation of providing the services For

Integrated Management System (IMS) certification for ISO 9001:2015, ISO 14001:2015 & ISO

45001:2018 for BPCL Raipur Aviation Fuelling Station (Chhattisgrah) in Annexure-1

3. Price Bids – Bidder should submit their best quotation rate as per price bid format in

4. All the bids shall be evaluated from the bids/ documents submitted by the bidder on the GEM

5. The price quoted should be valid for 120 days from the date of submission of bid.

Scope of requirement

The scope of work involves integration and certification of ISO 9001:2015 and ISO

14001:2015 and ISO 45001: 2018 for Aviation Fuelling Station at Raipur.

The following services shall be carried out under this contract for IMS certification at all

above mentioned location:

1. First Year: Certification/ sufficiency audit (Registration, stage1 and stage 2)

2. Registration & issuance of certificate for IMS (ISO 9001:2015, ISO 14001:2015

3. Second Year : First Surveillance audit.

4. Third Year : Second Surveillance audit

The auditor shall act as an independent facilitator and auditor in reference to ISO

9001:2015, ISO 14001:2015 and ISO 45001:2018 standards.

The auditor has to visit the location and carry out detailed Certification audit of

operations, premises and related documents and its conformance with the ISO

9001:2015, ISO 14001:2015 and ISO 45001:2018 standard requirements.

Post audit, the vendor shall prepare and submit a report of the audit, which will include:

-The summary of assessment

-The audit findings

-The scope of certification

-Non-conformity/ observation report & agreed nature of any corrective action to be

Pre-certification documentations of the location is in the scope of BPCL.

6. Your bid should be submitted on or before the due date of this tender viz. 25.06.2025 at

17:00 Hrs. Bids submitted after the due date & time of tender or those not in the prescribed

format are liable for rejection. BPCL does not take any responsibility for any delay in

submission of the bid due to any reason. No claims on this account shall be entertained.

BPCL reserves the right to accept or reject any or all offers received or withdraw this tender

inquiries without assigning any reason whatsoever.

7. It shall be understood that every endeavour has been made to avoid errors which can

materially affect the basis of the tender and the successful bidder shall take upon himself

and provide for risk of any error which may subsequently be discovered and shall make

no subsequent claim on account thereof.

8. Bidders are requested to download, sign, stamp and upload the following documents:-

a. Special condition of contract.

b. General Conditions of contract (GCC).

9. For clarifications, if any, please feel free to contact the undersigned on any working day

between 8:30 am to 5:00 pm.

10. EMD Clause :-

Vendors/parties participating in the tender has to provide the EMD (Earnest

Money Deposit) at the rate of 5% of the contract value/bidding value. The EMD

clause is not applicable for registered contractors of BPCL. Also Exemption of

Bidding Document fee and EMD will be applicable for Micro and Small

Enterprises (MSEs) registered with District Industries Centres (DIC) or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir

Board or National Small Industries Corporation (NSIC) or Directorate of

Handicraft and Handloom or MSEs having Udyog Aadhaar Memorandum or any

other body specified by Ministry of Micro, Small and Medium Enterprises. Such

bidder shall submit Self attested copy of the certificate, valid upto validity of the

offer, indicating that their registration includes the items/works under tender. The

registration certificate should remain valid during the period of the contract that

may be entered into such successful bidder. Such tenderers should ensure

validity of the Registration Certificate for the purpose. NOTE: No interest shall be

paid by the Owner on the earnest money deposit by the tenderer. The earnest

money of the unsuccessful tenderer will be refunded after the completion of BQC

evaluation / Technical Evaluation / Priced Bid.

11. Termination of Contract: If the Bidder fails to deliver either the whole or part of the

services as defined in scope of work within the time period(s) specified in the

agreement or any extension thereof granted by BPCL

If the bidder, in the judgement of the BPCL, has engaged in fraudulent and corrupt

practices or acted with mala fide intentions in competing for or in execution of the

In the event BPCL terminates the agreement in whole or in part, as per the above

excluding for convenience period, BPCL may procure the services form anyone in such

manner as it deems appropriate. It will be done at the risk and cost of the bidder.

However, the bidder shall continue performance of the contract to the extent not

In case Bidder is not able to fulfill the contractual commitments, then BPCL may decide

to terminate the contract at its discretion and may not engage the bidder in future BPCL

BPCL may, without prejudice to any other remedy for breach of contract, by written

notice of default, sent to the bidder, terminate the Agreement for services in whole or

12. Payment Terms On submission of bills with duly certified by BPCL. Payment will

be made to the bidder within 7-10 days from the date of receipt and acceptance of the

Payment will be done by Electronic Fund Transfer based on submission of bills /

invoices duly certified by BPCL.

Please note that variation, if any, during the contract period in the rates for statutory

levies / taxes / duties will be allowed only on submission of documentary evidence from

the Government / Statutory authorities and its acceptance by the BPCL.

No advance payment will be made by BPCL.

13. Signed and stamped documents which are to be uploaded mandatorily along with

the bid failing which shall lead to disqualification at Technical evaluation stage.

a) ATC document (Acceptance of tender terms and conditions)

b) Technical specification

c) Technical Bid

e) General Purchase Conditions.

f) Other documents as mandated by GeM to be uploaded along with bid.

Yours faithfully,

For Bharat Petroleum Corporation Ltd.

Prasanjeet Boro

Station Manager (Raipur- AFS)

Vendors/parties has to fill the

column in confirmation of

providing the tender items with

Sr. No Technical Description of item valid test certificates (YES/NO)

Integrated Management System (IMS)

under certification of ISO 9001:2015,

BPCL Raipur Aviation Fuelling Station

1. (Chhattisgrah)

Service as mentioned in above table needs to be filled and to be uploaded with seal and

Technical evaluation will be based on the details filled by the bidder in the above table. If

the minimum required service items as mentioned above by the buyer is not met, then the

bid is liable for rejection.

“I/WE HAVE READ THE TERMS & CONDITIONS OF THIS TENDER AND THE SAME ARE ACCEPTABLE

SIGNATURE OF THE TENDERER WITH STAMP & DATE:

Vendor/parties has to fill the

price inclusive of GST for the

Sr. No Technical Description of item tender service items

Integrated Management System (IMS)

under certification of ISO 9001:2015,

BPCL Raipur Aviation Fuelling Station

1 (Chhattisgrah)

Vendor/parties has to fill the price inclusive of GST for the tender service items.

“I/WE HAVE READ THE TERMS & CONDITIONS OF THIS TENDER AND THE SAME ARE

ACCEPTABLE TO ME/US”,

SIGNATURE OF THE TENDERER WITH STAMP & DATE: