Selection of Agency for Supply, Installation and Commissioning of Data Storage Network Server and Design, Development, Deployment, Training and Maintenance of Integrated Temple Management Software for Shri Arasuri Ambaji Mata Devsthan Trust, Ambaji.

Bid EMD (INR) Rs.60,000/- (Rupees Sixty Five Thousand only) 3 % of Estimated Cost in form

of Demand Draft Nationalized Bank or Any Scheduled Bank.

An Exemption for EMD is applicable to MSME registered companies with valid

certifications presented to the authorities.

Bid Document Fee Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Bid EMD in favour Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Price Bid Bidder shall submit their price offer in Electronic

Submission Format only on website https://tender.nprocure.com/ after

(ONLINE ONLY) digitally signing the same. No offer in physical form will be accepted and any such

offer if received will be outright rejected. Also, any reference of the Price, quotes,

etc. in physical submission shall result in disqualification of the Bid of the bidder at

the Technical Bid Stage.

The bid is bifurcated into two stages:

1. Technical Evaluation Stage

2. Financial Evaluation Stage

Officer Inviting Bids Administrator & Add. Collector, Administrator

Office Shree Arasuri Ambaji Mata Devasthan Trust Ambaji, Gujarat

Bid Opening Administrator & Add. Collector, Administrator

Authority Office Shree Arasuri Ambaji Mata Devasthan Trust Ambaji, Gujarat

Security Deposit Rs.1,00,000/-(Rupees One Lakh Rupees Only) 5% of Estimated Cost in form of

DD in favour of Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Nationalized Bank or Any Scheduled Bank.

Applicable in Case of MSME Registered Agency:

Rs.60,000/-(Rupees Sixty Thousand Only) 3% of Estimated Cost in form of DD

for DD in favour of Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Nationalized Bank or Any Scheduled Bank.

Security Deposit Will Be Returned Successful Execution and Delivery of the

Project Consultant Mr. Dip Patel (Director)

M/s. White Energy Picovolt Pvt. Ltd.

SF-19, Yogeshwer Complex, Near Fortune Hotel

S G Highway, Ahmedabad -380054

Email Id: [email protected]

Schedule For Invitation Of Tender

Sealed tenders are invited from experienced and reputed agencies having proven expertise in Supply,

Installation and Commissioning of Network Data Server for Ambaji Temple Data Center Along With a

Custom Designed ERP Software Including its Development, Testing, Deployment, Onsite Training,

Maintenance and Support for Ambaji Temple Digital Management for Shri Arasuri Ambaji Mata Devsthan

Trust (SAAMDT), Ambaji, Gujarat.

The scope of work includes the analysis of business requirements, system design, software development,

deployment, implementation, user training, warranty, post-implementation support, and maintenance of a

centralized, secure, scalable, and web-based software application for automating various administrative and

operational functions of the Temple Trust. The proposed solution shall include the development and

implementation of integrated software modules for Permission & Approval Management, Rent Management,

Shaktidarshanam Subscription Management, Thaal Booking Management, Article Donation Management,

Gold Donation Management, Gadi Donation and Prasad Software, Cloud Based ERP Solution for Koteshwar

Temple, Ambika Annshetra Tithi Bhojan Booking Management System and other administrative functions of

the Temple Trust.

The software solution shall be developed using modern web technologies including NextJS, ReactJS,

NodeJS, Flutter and PostgreSQL technologies approved by the Trust Authorities and Project Consultant,

and shall provide a secure, modular, scalable, and responsive architecture capable of supporting future

enhancements and integrations. The application shall include centralized authentication, comprehensive

reporting, role-based access control, activity logging, and data security features.

The successful bidder shall be responsible for the complete software development lifecycle, including

requirement analysis, system design, development, testing, deployment, user acceptance testing, data

migration (where applicable), training of authorized users, preparation of technical and user documentation,

successful commissioning, warranty, and post-implementation support and maintenance as specified in this

tender document.

Part A: Supply of Data Server in Data Center

Commercial Workstation With the following Technical Specifications:

Intel i7-13850HX Processor

512GB SSD M.2 NVME SSD For Operating System

Windows Server 2022 Operating System

32 TB Enterprise Storage

Part B: Design, Development and Implementation of Software Application

The selected agency shall design, develop, deploy, and commission a centralized web-based software

application to automate and digitize various administrative and operational processes of Shri Arasuri Ambaji

Mata Devsthan Trust. The proposed solution shall be developed using NextJS, ReactJS, NodeJS, Flutter and

PostgreSQL and shall provide a secure, scalable, and modular architecture capable of supporting future

enhancements. The application shall be responsive in nature and accessible across desktop and mobile

platforms. All modules shall be integrated into a unified system with centralized authentication, role-based

access control, comprehensive audit logging, and reporting capabilities. The modules are required to be

developed as a Web and Desktop Based Software Along with Integration in Website and Mobile App with

Realtime Data Synchronisation.

Permission and Approval Management System

The Temple Trust receives a considerable number of applications seeking permissions for various religious,

administrative, commercial, and social activities within the temple premises. At present, the processing of

these applications involves significant manual intervention, resulting in increased administrative effort and

delays. The selected agency shall develop a comprehensive Permission and Approval Management System

that digitizes the complete lifecycle of application processing.

The proposed system shall facilitate online entry and management of permission applications, capture

applicant details, maintain supporting documentation, record applicable fees, and enable multi-level approval

workflows. The software shall allow designated authorities to review applications, record remarks, approve

or reject requests, and maintain a complete history of all actions performed on every application. Appropriate

user roles and access permissions shall be implemented to ensure that users can only access information

relevant to their responsibilities. The system shall also generate acknowledgement receipts, approval letters,

rejection communications, and management reports for monitoring pending, approved, and rejected

Module to be developed and integrated for: Web ERP, Temple Official Website

Rent Management System

Shri Arasuri Ambaji Mata Devsthan Trust owns multiple commercial and residential properties that are leased

to tenants on a monthly rental basis. The existing process of maintaining tenant records, calculating rent, and

managing payments is predominantly manual. The Trust intends to automate the entire rent management

process through a dedicated software module.

The proposed Rent Management System shall maintain comprehensive records of all properties, tenants, rental

agreements, rent amounts, payment schedules, and security deposits. The software shall automatically

generate monthly rent demands, calculate late payment penalties in accordance with predefined rules, and

maintain complete payment histories for every tenant. The system shall generate rent receipts, outstanding

statements, tenant ledgers, and management reports while enabling authorized officials to monitor rent

collections, overdue accounts, and occupancy status of Trust properties.

Module to be developed and integrated for: Web ERP

Shaktidarshanam Magazine Subscription Management

The Temple Trust publishes the Shaktidarshanam magazine during every Poonam Tithi, which is distributed

to devotees who subscribe to the publication. Subscription plans are available for one year, three years, and

ten years. The Trust intends to automate the management of subscriber records and renewal activities through

an integrated software solution.

The proposed system shall maintain subscriber information, postal addresses, subscription tenure, payment

history, and renewal details. It shall provide facilities for new subscriptions, renewals, transfers, and

cancellation of subscriptions while generating dispatch stickers for magazine distribution. The software shall

automatically notify subscribers regarding upcoming subscription expiries through SMS and WhatsApp

messaging wherever applicable. Administrative users shall be able to generate reports related to active

subscribers, expired subscriptions, renewal status, dispatch history, and subscription collections.

Module to be developed and integrated for: Web ERP, Temple Official Website, Mobile Application

Thaal Booking Management System

As part of the religious traditions observed at Ambaji Temple, devotees are permitted to offer Thaal (Bhog) to

Goddess Amba through a regulated registration process. The Temple Trust intends to establish a secure and

transparent digital platform for managing Thaal bookings and maintaining complete records of participating

The selected agency shall develop a software module that facilitates registration of devotees, management of

available booking slots, verification of applicant details, issuance of booking confirmations, and generation of

receipts. The system shall maintain historical records of all bookings, prevent duplicate reservations, and

provide authorized officials with facilities to verify registrations and monitor daily schedules. The software

shall also generate reports relating to bookings, attendance, cancellations, and other operational statistics

required by the Temple administration.

Module to be developed and integrated for: Web ERP, Desktop Software

Article Donation Management System

Devotees frequently donate articles, materials, equipment, and various assets to Shri Arasuri Ambaji Mata

Devsthan Trust. In order to ensure complete transparency, accountability, and traceability of donated articles,

the Trust proposes to digitize the complete donation management process.

The selected agency shall develop an application that records complete details of donors, donated articles,

quantities, estimated values, and supporting documentation. The system shall facilitate inward registration of

donated articles, maintain records of their acceptance, storage, allocation, and utilization by various temple

departments, and generate official donation receipts. The application shall also provide detailed inventory

reports, donor-wise histories, utilization reports, and audit logs to ensure complete accountability of donated

Module to be developed and integrated for: Web ERP, Desktop Software

Gold Donation Management System

Gold donations in the form of ornaments, coins, and biscuits constitute an important category of offerings

received by the Temple Trust. Considering the high value and sensitive nature of these donations, the Trust

requires a secure software application for recording and managing the complete lifecycle of gold donations.

The proposed system shall capture donor information, details of donated gold including category, weight,

purity, valuation, and accompanying documentation. The application shall facilitate receipt generation,

approval workflows, storage records, and comprehensive reporting of all gold donations received by the Trust.

Appropriate security controls and user access permissions shall be implemented to ensure that only authorized

personnel are permitted to view or modify sensitive information relating to gold donations.

Module to be developed and integrated for: Web ERP, Desktop Software

Payroll Management System

The module shall support the employee lifecycle for various categories including Government Officers and

Employees, Trust Officers and Employees, Outsourced Staff, 51 Shaktipeeth Poojari, Other Temple Poojari,

contractual personnel, and any other categories as defined by the Trust from time to time. The system shall

provide configurable master records for employee profiles, service details, appointments, transfers, postings,

designations, departments, attendance integration, leave records, promotions, retirements, disciplinary

records, document management, identity details, statutory information, bank details, nomination records, and

other service-related information. The application shall maintain a centralized employee database with

appropriate role-based access control, audit trails, workflow-based approvals, and integration capabilities with

other ERP modules to ensure data consistency and administrative efficiency.

The Payroll Management Module shall provide a configurable and rule-based payroll processing system

capable of accommodating different salary structures, pay scales, honorarium models, contractual payments,

allowances, deductions, recoveries, arrears, loans, advances, statutory deductions, income tax provisions, and

any Trust-specific financial policies. The module shall support monthly payroll generation, salary revisions,

retrospective calculations, increment processing, bonus and ex-gratia payments, leave encashment, final

settlement, and generation of bank payment files. It shall facilitate the generation of salary slips, payroll

registers, statutory reports, financial statements, employee-wise and department-wise reports, and

Management Information System (MIS) reports in configurable formats

Module to be developed and integrated for: Web ERP, Desktop Software

Ratri Puja Booking

It is to facilitate the end-to-end administration of Ratri Puja bookings conducted by the Temple Trust during

specified periods of the year. The module shall support a hierarchical booking process wherein only the

Temple Trust’s pre-authorized organisers (initially seven in number, with provision for future configurability)

shall be permitted to initiate and manage bookings. The system shall provide facilities for maintaining

organiser master records, defining the Ratri Puja schedule, booking windows, maximum participant limits,

eligibility criteria, and other configurable business rules as prescribed by the Temple Trust. The module shall

maintain complete records of organisers, devotees, booking requests, nominations, approvals,

communications, and historical transactions with appropriate role-based access control, workflow

management, and comprehensive audit trails.

The system shall enable authorised organisers to create Ratri Puja booking requests, and upload the list of

nominated devotees in the prescribed format along with the required details and supporting documents,

wherever applicable. The submitted lists shall be routed through a configurable approval workflow for scrutiny

and approval by designated Temple Trust authorities. The module shall provide facilities for verification,

modification requests, approval, rejection, and maintenance of remarks at each stage of the workflow. Upon

approval, the system shall generate organiser-wise gate passes, entry authorisations, and final approved

participant lists for operational use by the Temple Trust. The solution shall also send automated booking

confirmation and notification messages to the respective devotees through SMS, e-mail, or other configured

communication channels. The module shall provide comprehensive dashboards, MIS reports, organiser-wise

booking statistics, attendance and approval reports, configurable registers, and search facilities, while

maintaining complete historical records and ensuring seamless integration with other ERP modules, user

authentication, document management, and notification services.

Module to be developed and integrated for: Web ERP, Temple Official Website

Estate Management Module

Shri Arasuri Ambaji Mata Devsthan Trust administers and manages various immovable assets, including land,

buildings, and other real estate properties acquired over different periods through purchase, donation, transfer,

or other lawful means. These properties constitute valuable assets of the Trust and require systematic

management to ensure proper record keeping, legal compliance, transparency, and ease of administration.

Considering the historical significance and long-term ownership of many such properties, maintaining

accurate and readily accessible records is essential for effective governance and informed decision-making.

At present, information relating to various estate assets may exist across multiple physical records and

documents, making retrieval, verification, and tracking time-consuming. To modernize this process and

establish a centralized digital repository, Shri Arasuri Ambaji Mata Devsthan Trust intends to develop a

comprehensive Estate Management Module as part of its integrated ERP software ecosystem.

The proposed module shall serve as a centralized digital platform for maintaining complete lifecycle records

of all immovable properties owned, managed, or administered by the Trust. The application shall facilitate

systematic storage, retrieval, and management of information relating to every estate asset, ensuring that

historical as well as current records are preserved in an organized and searchable manner.

The module shall maintain detailed information for each property, including but not limited to the property

name, survey number, location, village, taluka, district, land area, ownership details, mode of acquisition, date

of purchase or acquisition, registration particulars, possession status, present utilization, land classification,

valuation details, and any other relevant administrative information. The system shall also support storage of

supporting documents such as registered sale deeds, title documents, revenue records, survey maps,

measurement sheets, government approvals, photographs, legal correspondence, and other property-related

records in digital format.

The Estate Management Module shall provide comprehensive facilities for recording and monitoring the

current status of every property. This shall include information relating to vacant land, leased properties,

occupied premises, properties under development, encroachment details, disputed properties, government

acquisitions, or any other status deemed necessary by the Trust. The application shall enable authorized users

to update the status of properties whenever changes occur while preserving a complete history of all

modifications made over time.

The software shall also facilitate management of legal matters associated with estate assets. The module shall

maintain records of pending and resolved legal cases, court proceedings, notices, litigation history, advocates

handling the matters, hearing schedules, important dates, judgments, and other legal documentation related to

individual properties. This centralized repository shall assist the Trust in monitoring ongoing legal

proceedings and ensuring timely administrative action wherever required.

To strengthen accountability and transparency, the module shall maintain a complete audit trail of all property

records, including details of record creation, modifications, document uploads, status changes, and user

activities. Authorized users shall be able to access historical information for every property, thereby providing

complete traceability throughout the lifecycle of each estate asset.

The application shall provide powerful search, filtering, and reporting capabilities, enabling administrators to

retrieve property information based on various parameters such as survey number, location, acquisition type,

legal status, possession status, land category, or any other configurable criteria. The module shall also generate

summary reports, estate registers, legal case reports, property-wise document lists, and other management

information reports to support administrative review and strategic planning.

The overall objective of the module is to establish a comprehensive digital estate register that preserves the

institutional knowledge associated with every property, minimizes dependency on physical records, improves

accessibility of information, supports informed administrative decision-making, and ensures systematic

tracking of the Trust's valuable real estate assets throughout their entire lifecycle.

Gadi Donation and Prasad Software

Bhatt Ji Maharaj Gadi is situated within Ambaji Temple Itself which functions under the administration of

Shri Arasuri Ambaji Mata Devsthan Trust. The day-to-day administration of the temple involves

management of donations offered by devotees, issuance of donation receipts, maintenance of financial records,

distribution of Prasad, management of Rajbhog coupons, inventory management, and generation of various

administrative and financial reports. At present, several of these activities are performed manually or through

isolated systems, resulting in increased administrative effort, dependency on paper-based records, and limited

availability of consolidated operational information. The ERP application shall primarily facilitate the

acceptance and recording of monetary donations received through various modes such as cash, cheque,

demand draft, UPI, and other digital payment methods. The system shall generate uniquely numbered donation

receipts, maintain complete transaction records, and automatically send SMS notifications acknowledging

receipt of donations to devotees wherever applicable.

The software shall provide comprehensive financial reporting capabilities, including daily, monthly, yearly,

and user-wise donation reports, mode-of-payment reports, transaction summaries, audit logs, and other MIS

reports required by the temple administration. It shall also support preparation and printing of bank deposit

challan for cash mode of payment. A robust User Management System shall be incorporated to create users

with role-based access and permissions, enabling controlled access to different modules of the application.

Every transaction performed within the system shall be recorded with appropriate audit trails, ensuring

accountability and complete traceability of system activities.

The ERP shall also include modules for managing Prasad Sales, Purchase, and Inventory. The inventory

module shall maintain stock records, inward and outward movements, supplier purchases, stock adjustments,

and inventory valuation. The sales module shall enable generation of computerized sales receipts, recording

of sales transactions, maintenance of customer transaction history where applicable, and generation of sales-

related reports. The system should support efficient monitoring of inventory levels and provide alerts for

replenishment whenever required.

In addition, the application shall include a dedicated Rajbhog Coupon Management Module. Devotees

desirous of partaking in the Rajbhog (Mahaprasad) served at the temple shall be issued computerized coupons

through the system. The module shall facilitate coupon issuance, receipt generation, maintenance of daily

coupon records, tracking of utilized and unused coupons, and generation of reports.

Module to be developed and integrated for: Web ERP, Desktop Software

Donation, Prasad Inventory and Sales Software for Gabbar Temple

The Gabbar Temple is administered and managed by Shri Arasuri Ambaji Mata Devsthan Trust, which

oversees the day-to-day religious and administrative activities of the temple. To improve operational

efficiency, strengthen financial transparency, and streamline administrative processes, the Trust proposes to

develop a dedicated Gabbar Temple Management Software. This application shall function as an

independent software solution designed specifically to cater to the operational requirements of the Gabbar

The proposed software shall primarily facilitate the management of donations received from devotees at the

temple. The application shall enable authorized users to record donations received through various modes

such as cash, cheque, demand draft, UPI, card payments, and other digital payment methods accepted at the

temple premises. The system shall generate uniquely numbered computerized donation receipts, maintain

complete records of all donation transactions, and provide comprehensive reporting for financial monitoring

and administrative review. The application shall also support generation of daily collection summaries, mode-

wise donation reports, cashier-wise reports, transaction logs, and other Management Information System

(MIS) reports required by the Trust.

The software shall further include a comprehensive Prasad Management Module for administering the

purchase, sales, and inventory of Prasad distributed at the temple. The Purchase Management component shall

facilitate recording of procurement transactions, supplier details, purchase invoices, inward stock entries, and

related documentation. The Inventory Management component shall maintain real-time stock records, monitor

stock movements, record stock adjustments, and assist in maintaining optimum inventory levels to ensure

uninterrupted availability of Prasad for devotees.

The Prasad Sales Module shall enable authorized personnel to issue computerized sales receipts for Prasad

purchased by devotees. The application shall record all sales transactions, support multiple modes of payment,

maintain complete transaction histories, and generate daily sales summaries and financial reports. The system

shall automatically maintain inventory movement corresponding to every sale transaction, thereby ensuring

accurate stock reconciliation and minimizing manual intervention.

Every financial transaction, inventory movement, receipt generation, and administrative activity performed

within the system shall be recorded through detailed audit logs to ensure accountability, transparency, and

complete traceability.

Module to be developed and integrated for: Web ERP, Desktop Software

Cloud Based ERP Solution for Koteshwar Temple

The Koteshwar Temple dedicated to Lord Shiva, situated in close proximity to the sacred Ambaji Temple is

administered and managed by Shri Arasuri Ambaji Mata Devsthan Trust, which is responsible for the

overall management, administration, and development of the temple and its associated religious activities. To

modernize the temple's administrative processes, improve operational efficiency, and provide enhanced

services to devotees, the Trust proposes to develop a dedicated Cloud-Based Koteshwar Temple

Management ERP Software. The proposed application shall function as an independent cloud-hosted

solution, enabling secure access to authorized users while ensuring centralized management of temple

operations and records.

The primary objective of the application shall be to facilitate the management of donations received from

devotees visiting the temple. The software shall enable authorized personnel to record donations received

through various payment modes, including cash, cheque, demand draft, UPI, card payments, and other digital

payment methods accepted at the temple premises. The application shall generate uniquely numbered

computerized donation receipts, maintain complete transaction records, and provide comprehensive financial

reports, collection summaries, cashier-wise reports, mode-wise donation reports, and audit trails to ensure

transparency and financial accountability.

The ERP software shall also include a comprehensive Yagna Booking Management Module, enabling

devotees to book various Yagnas and religious ceremonies conducted at the temple. The system shall facilitate

registration of devotees, scheduling of Yagnas, allocation of available dates and time slots, recording of

associated charges or donations, generation of booking receipts, and maintenance of complete booking

histories. The module shall assist temple authorities in efficiently planning and managing religious ceremonies

while minimizing scheduling conflicts.

In addition, the application shall provide a Puja Booking Management Module to facilitate booking of

various Pujas and religious rituals performed at the temple. The module shall enable authorized users to

register devotee details, select the desired Puja, schedule the ceremony, generate booking receipts, maintain

payment records, and produce reports relating to booked, completed, and pending Pujas. The software shall

support efficient administration of religious services while ensuring proper maintenance of historical records.

The ERP shall further incorporate a dedicated Bhog Offering Management Module for recording and

managing offerings made by devotees for Bhog and other religious offerings to Lord Shiva. The application

shall facilitate booking of Bhog offerings, maintain devotee information, record associated payments or

donations, generate acknowledgement receipts, schedule offerings based on temple practices, and maintain

complete records for administrative reference and reporting purposes.

Module to be developed and integrated for: Web ERP, Desktop Software

Ambika Annshetra Tithi Bhojan Booking Management System

The Ambika Annakshetra Tithi Bhojan Yojana Management System and Bhojan Coupon Booking System is

a comprehensive digital platform designed to manage donor registrations, Tithi Bhojan sponsorship bookings,

online payments, meal coupon reservations, QR code–based coupon generation and verification, devotee

records, kitchen and inventory operations, automated SMS/WhatsApp notifications, receipt generation,

reporting, and administrative controls. The system enables devotees and donors to conveniently sponsor meals

on specific dates, book meal coupons online, receive instant confirmations, and access digital receipts, while

providing administrators with real-time monitoring, analytics, and management tools to ensure efficient

operation of the Annakshetra and transparent utilization of donations and resources.

Module to be developed and integrated for: Web ERP, Desktop Software, Donation Via Mobile

Application and Official Website. A Separate and Dedicated Payment Gateway For Ambika Bhojnalay

is Required to be Integrated.

Tender Terms and Conditions

1. Bidders can download the tender document from https://tender.nprocure.com , but will need to submit the

bids by sending a Physical Copy of DD to the Ambaji Temple Administration Office and further, upload the DD

along with the Bid of online application.

2. All the tender Document EMD, Tender fee, and Tender supporting documents should be submitted physically

by RPAD or Speed Post or by courier within stipulated time.

3. Price Bids will have to be submitted online as per prescribed formats.

4. Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to be submitted for

technical bid alone. Documents pertaining to Tender Fees, EMD, Company Profile, Company Registration

Documents and Experience Certificates are required to send in physical form to the temple office.

5. Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the Notice Inviting Online Tenders

section. Otherwise, the administrative authorities reserve the right to disqualify the applicant at the technical

evaluation stage.

6. Conditional Tender shall not be accepted.

7. The Bidders are advised to read carefully the "Instructions" and "Eligibility Criteria" contained in the Tender

8. SAAMDT reserves the right to accept the lowest responsive offer and/or reject any or all tenders without

assigning any reason.

9. The interested Bidders shall satisfy Qualification Criteria as per describe pre-qualification Table

10. Alternative e-Tenders are not acceptable

11. Award of contract will be made to a qualified bidder whose responsive Tender is determined to be the lowest

evaluated tender with due consideration to his maximum Physical and Financial capacity to Bid, number of

individual Bids in which his Bid happens to be the lowest responsive Bid and as per the Least Cost Combination

as may be advantageous to SAAMDT. The First stage of evaluation will be technical evaluation by the Tender

Committee at Shri Arasuri Ambaji Temple.

12. For Tender fee & EMD Cheque shall not be accepted. (Only in Form of Demand Draft Any Nationalised or

Scheduled Bank)

13. Joint Venture not acceptable for this Work

14. The qualified and selected agency will be required to abide by the Laws and Order as guided by the Local

Administrative authorities and the Government of Gujarat.

15. The project execution timelines is maximum of 60-90 Calander Days from the Date of Issue of Work Order.

16. For the execution of work related to the data centre, the administrative authorities may revise the list of items

required for supply during the course of the project. Any items removed from the list shall not be included in

the final invoice and will not be considered payable.

17. The man power deployed on the project work need to have at least 3 years of work experience from the defined

18. The selected agency will be required to arrange minimum 1 Full Day visit at Ambaji Temple Trust Office per

month for resolution of any technical and functional issues. A Log book is required to be maintained which shall

be submitted to the Trust officials.

19. The project required the development to be made from scratch. No existing project clones, reusability

of existing projects source code, theme-based source code integrations are accepted. There cannot be

any usage of integration of third-party API services for development features. Usage of No-Code

Platforms, Content Management Systems, Integration of any existing open source ERP and such

similar development methodologies or tools are not allowed.

20. A security and testing audited report for the software developed is required to be submitted. The audit

process is required to be processed by a third-party audit firm ensuring all standard Cyber Security and

software development parameters are assessed and revied by the auditing firm.

21. Within the duration of Tender Contract, Ambaji Temple Administrative Authorities may ask to design

and developed any minor additional modules/improvisation in existing modules intended for the use

temple and its devotees if required. The said shall be considered within the scope of work.

22. The modules developed may not be integrated at the same time in the defines nature of application

type. There is a possibility to integrate the developed module as per administrative needs.

Payment for the service shall be made in Indian Rupees as follows:

Stage Description

1 Supply, Installation and Commissioning of Data Server 50%

2 Upon Success of Trial and Demonstration of Modules 25%

3 Go-Live and Final Production Level Deployment 25%

Eligibility Criteria and Selection For Process of Bidder

Stage 1: Minimum Eligibility Criteria

The following documents are to be furnished by the bidders for pre-qualification as per the tender document:

(a) The bidder shall have a minimum Three (03) years' experience in the supply, installation, testing,

commissioning and maintenance of similar custom software development experience using the

mentioned technology. Copies of Work Orders and Completion/Performance Certificates shall be

(b) The Applicant should have a Proof of having successfully Completed Similar works during last

years ending last day of the month previous to one in which tender are invited as per the following.

Similar Kind of Work Means: Work order/project contract Certificate of Projects are required to

be submitted. Similar kind of work means supply, maintenance and commissioning of Computer

Hardware and Networking Hardware, Custom ERP Software Development work in Government/

Semi-Government /PSU. During the last 3 year.

Applying agencies are mandatorily required to provide work order and Work Completion Certificate

with payment related authenticated documents. FOC (Free of Cost) work order will not be accepted.

Any missing document from the above mentioned shall be considered are a matter of

disqualification in the Bid at Technical Stage of evaluation.

(c) The bidder shall have an average annual turnover of not less than 200% of the estimated tender value

during the last three financial years. Audited Financial Statements and a CA Certificate shall be

(d) The bidder shall submit valid GST Registration, PAN, Income Tax Returns, GST Returns (as

(e) The bidder shall submit a notarized affidavit on a ₹300 stamp paper stating that the firm/company has

not been blacklisted, debarred, suspended, or banned by any Central Government Department, State

Government Department, Public Sector Undertaking, Autonomous Body, Local Authority,

Government Organization, Temple Trust, Religious Institution, or any reputed public or private

organization as on the date of bid submission. The affidavit shall further declare that no blacklisting,

debarment, or similar proceedings are pending against the bidder. Submission of a false declaration

shall result in rejection of the bid, forfeiture of bid security, and any other action deemed appropriate

by the purchaser.

(f) The bidder shall submit a list of similar works executed along with Work Orders, Completion

Certificates and Client References.

(g) All documents submitted with the bid shall be duly signed, stamped and self-attested by the

Authorized Signatory.

Stage 2: Technical Eligibility Criteria

No. Description Marks

The Applicant should have a minimum of 03 years of establishment of firm.

1 If 03 Yrs. <=x<=05 Yrs. – 10 marks

If 05 Yrs. <=x<= 07 Yrs. – 15 marks

Average annual Turnover from similar business during last three years. The

bidders have to submit the certificate from Statutory Auditor or Chartered

Accountant in this regard.

If the Average Annual Turnover of the bidder is:

Last 3 Year Avg. Turnover 100% to 200%. - 05 marks

Turnover 200% to 500% - 10 Marks

The Applicant should have a Proof of having successfully Completed Similar

works during last 5 years ending last day of the month previous to one in which

tender are invited as per the following

Three similar completed works costing not less than the amount equal to 40% of

the completion cost.: or

Two similar completed works costing not less than the amount equal to 50% of

3 the completion cost:

One similar completed work costing not less than the amount equal to 80% of the

completion cost

Applying agencies are mandatorily required to provide work order with amount and

Work Completion Certificate with payment related authenticated documents. FOC

(Free of Cost) work order will not be accepted.

Bidder have completed work of Software Development and Hardware Supply

work in any Government or Famous Temple.

Concept Presentation:

1. Presentation of Similar Kind of Completed Projects.

2. All Technical details, integration capability of the security tender.

3. Timeline for the completion of the Project.

4. Operation and Maintenance Methodology.

5. Innovative Ideas (If any).

The bidders who will be able to achieve 70 Marks out of 100 Marks only will be called for the opening of

Stage 3: Evaluation of Financial proposal

The marks achieved from the Technical+ Concept presentation (70% weightage on the quality of concept and

design) and financial bid (30% weightage to the price bid of the grand total % amount offered in INR) will be

design) and financial bid (30% weightage to the price bid of the grand total % amount offered in INR) will be

Evaluation of Financial Proposal

At the Third stages, the financial evaluation will be carried out as per this clause. For financial evaluation, the

financial quote indicated in the Financial Proposal shall be considered. Sf = 100 x Fm /F, in which Sf is the

financial score, Fm is the lowest price and F the price of the proposal under consideration. The weightage

given to the financial proposal is 30%.

The Committee will determine whether the Financial Proposals are complete, unqualified and unconditional.

The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of works.

Omissions, if any, in costing any item shall not entitle the firm to be compensated and the liability to fulfil its

obligations as per the Tender within the total quoted price shall be that of the Applicant.

Combined and final evaluation

After determining the financial score, the shortlisted Applicant will be given total score which will

be determined as under

Total score = Technical & Concept Presentation Score (ST) *0.7 + Financial Score (SF) *0.3

Proposals of the post qualified Applicant during the process of evaluation of the technical bid will finally, be

ranked according to the total score the selected Applicant shall be the first ranked Applicant (whose total

score as calculated above is the highest).

Technical Bid Form

Sr Particulars Details Enclose

1 Name of the Agency

Detailed office address of the Agency with

and Mobile Number and name of the contact

person with company authorized Document

2 Detail of Tender Fee with GST

(i) Amount Rs.1,770/-

(iv) Issuing Bank

3 Details of Earnest Money (EMD)

(i) Amount Rs.60,000/-

(iv) Issuing Bank (Nationalized Bank or as

appear by Schedules Bank

4(A) The Bidder can be a sole Proprietorship firm /

a Partnership firm/ limited liability

partnership/a Company incorporated under

the Companies Act 1956 / 2013/ any other

4(B) Experience of having successfully

completed similar works during last 5 years

ending last day of month previous to the one

in which applications are invited should be

either of the following:

Three Similar Completed work costing not

less than amount equal to 40% of the

estimated cost.

Two Similar Completed work costing not

less than amount equal to 50% of the

estimated cost.

One Similar Completed work costing not

less than amount equal to 80% of the

estimated cost.

4(C) Average Financial Turnover of company

During Last Three years, ending 31st March

2026 of the previous three financial year,

should be at least 200% of estimated cost of

tender value. Submit.

5 Enclose Certificate for GST Registration

6 PAN / TAN Number (Copy to be enclosed)

7 MSME Certificate (if applicable)

8 Has any Govt. Dept. / Under-taking ever

Backlist/debarred the company/ firm from

executing any work. Submit undertaking in

the Rs. 300 Stamp paper with government

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to rejected

and our company debarred from executing any business with SAAMDT

Sr No Particulars

1 Supply, Installation and Commissioning of Storage Server With the following technical

Intel i7-14700 (20 core 25MB cache) Processor

512GB SSD M.2 NVME SSD For Operating System

Windows Server 2022 Operating System

16TB Enterprise HDD – 2 Nos

With 3 Year Total Security Antivirus For Server

2 Custom Designed ERP Software Including its Development, Testing, Deployment, Onsite

Training, Maintenance and Support for Ambaji Temple.

3 Custom Designed ERP Software Including its Development, Testing, Deployment, Onsite

Training, Maintenance and Support for Gabbar Temple.

4 Custom Designed ERP Software Including its Development, Testing, Deployment, Onsite

Training, Maintenance and Support for Koteshwar Temple.

5 Custom Designed Software Including its Development, Testing, Deployment, Onsite

Training, Maintenance and Support for Ambika Annakshetra Tithi Bhojan Yojana

6 Third Party Security Audit of ERP Software Modules Delivered As Per Tender Scope of

Note: Final Evaluation for the financial bid will be based on the Cumilative Price (Sr. No. 1-6) of the Bid.

Profit & Loss Statement with GST Certificates, Permanent Account Number

Bidder to submit - Financial standing reports viz. P&L statement, audited balance sheets for past three years, GST

certificates, Permanent Account Number (PAN) card copies etc.

Banker Name of banker:

Address of banker:

Telephone: Contact Name &Title:

If necessary, use separate sheets to provide complete banker information.

Summarize actual assets and liabilities in Rupees for the previous Three years.

Financial Information 2022-23 2023-24 2024-25

1. Total assets

2. Current assets

3. Total liabilities

4. Current liabilities

5. Profits before taxes

6. Profit after taxes

7. Depreciation

9. Annual turnover

Specify proposed sources of credit line to meet the cash flow demands of the projects.

Source of credit line Amount in Rs.

(Sign & Seal of CA) (Sign & Seal of the Bidder)

LITIGATION SHEET (Company letterhead)

Information regarding any litigation current or during the last Three years in which, the bidder is involved the bidders

concerned and dispute amounts.

Year Award for / or Name of Client, cause Disputed amount in

Against applicant of Litigation and Rupees

matter of dispute

If the information to be furnished in this schedule will not be given and come to the subsequently will result in

disqualification of the bidder.

(Sign & Seal of the Bidder)

(On company latter pad)

(Strike off whichever is not applicable)

This is to declare that Mr./Ms. __________________________________, employee of SAAMDT at

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors is having any relatives employed or working

with SAAMDT at any of its offices or its parent Department of Government of Gujarat.

Note: This Certificate must be on company letter pad otherwise your tender should be rejected.

Date: Sign. & Stamp of Company