Door-to-Door/Gate MSW vehicles, with tipping arrangement including labors for a concession period of month in accordance with the solid waste management rules of 2016, in Dhandhuka

Date of Submission of Technical Bid, Date: 27/07/2026 17.00 Hour

Tender Fees, EMD and other

documents in hard copy.

Place of Submission of Technical Bid,

• Tender documents are available online at www.tender.nprocure.com

• Tender shall be submitted online at www.tender.nprocure.com only.

Signature of the Contractor Chief Officer

Dhandhuka Nagarapalika

Table of Contents:

Sr No. Annexure No. Details Page No.

1 - General Information 5-8

- Pre-Qualification Criteria & Evaluation 9-13

3 - Scope of work 14-19

3 Annexure - 1 General Information of tenderer

4 Annexure - 2 Audited Financial Statement

5 Annexure - 3 History of Litigation

6 Annexure - 4 Undertaking

7 Annexure - 5 Deceleration of the tenderer

8 Annexure - 6 Affidavit

9 Annexure - 7 Work completion Certificate

10 Annexure - 8 Site Visit Certificate

11 Annexure - 9 NOC / Consent

Tender For: Door-to-Door/Gate MSW collection and transportation ULBs/own

closed body vehicles, with tipping arrangement including labors for a concession

period of 1 years in accordance with the solid waste management rules of 2016, in

E - TENDER NOTICE NO:

Tender Document Fees Rs.

Earnest Money Deposit :

Pre Bid Query For queries email your queries on mail

id only on or before dt. 20/07/2026 during

Last Date and time of Submission of

Online Tender. : 22/07/2026 up to 18:00 Hour

Date of opening of Technical Bid : 27/07/2026 11:00 AM on wards

Zone for work : Dhandhuka ULB

Date of Submission of 27/07/2026 Up to 17:00 Hour

Technical Bid, Tender Fees, :

documents in hard copy.

Place of Submission of

Dhandhuka Nagarapalika O ffice

Technical Bid, Tender Fees, :

Address: Dhandhuka Nagarpalika, Near Satwara

EMD and other documents in

hard copy. Samaj wadi, Dhandhuka 382460, Gujarat.

Tender Notice No.

Organization Name Dhandhuka ULB

Department Name

Scope of Work Door-to-Door/Gate MSW collection and transportation ULBs/own

closed body vehicles, with tipping arrangement including labors for a

concession period of 06 Month in accordance with the solid

waste management rules of 2016, in Dhandhuka ULB

Bidder Nationality Indian

Type of Contract Work

Bidding Currency Indian Rupees

Joint Venture Not Allowed

Last date Date. 27/07/2026 upto 18:00 hours

Physical submission Submission of hard copy of bid security,

of EMD, Document Tender fee, with signed & Stamped by

Fee, PQ bid, Tenderer and other documents in sealed

technical bid cover & delivery in person / RPAD /

and Speed post Date. 27/07/2026 upto 17:00

Supporting hours to, Chief officer, Dhandhuka

documents IN Nagarapalika.

HARDCOPY The hard copy of tenders received after this

date and time shall not be entertained under

any circumstances. Tender shall be

submitted in two copies (Original & Duplicate).

Opening of Date. 28/07/2026 - 11:00 hours on wards

(Technical) Bid

Bid validity period 180 days from opening of Price Bid

Project Duration - ------ Years

Payment Details Document Fee Rs.1500/- In form of Account Payee

Demand Draft/Pay Order payable in the

favor of “ chief officer Dhandhuka ULB”.

EMD Total amount of EMD Rs. 40000/- shall

EMD Total amount of EMD Rs. 40000/- shall

have to be paid by pay order/demand

draft/Bank Guarantee of any Bank as

mentioned in Dhandhuka ULB circular,

payable at Dhandhuka ULB in favor of “

chief officer Dhandhuka , ULB”. only.

Estimated Value for Rs. 4090584/-

Signature of the Contractor Chief Officer

Dhandhuka Nagarapalika

Details of project is as under

Sr No. Short Description Period of Contract

1 Door-to-Door/Gate MSW collection and

transportation ULBs/own closed body vehicles, with

tipping arrangement including labors for a

concession period of 1 years in accordance with the

solid waste management rules of 2016, in

1. All the information shall have to be filled in the prescribed statement wherever

2. All the details required in the prescribed statement shall have to be duly filled

up. No information shall be left out. Relevant item without required information

shall not be considered for evaluation.

3. All the required attachments shall have to be invariably attached. Relevant item,

without required attachment shall not be considered for evaluation.

4. Dhandhuka ULB reserves the right to accept any one or reject all the offers /

tenders without giving any reasons thereof.

5. The details given by the applicants in the pre-qualification documents will be

evaluated as per qualifying criteria, Dhandhuka ULB reserves the right to

restrict the list of pre- qualified applicant to any number deemed suitable by it.

Dhandhuka ULB’s decision for pre-qualifying the applicants shall be final and

binding to all.

6. All information must be typed or hand written legibly in English/Gujarati

language. All corrections, erasures or over writing, there in, must be initialed by

Check list for the bidder

1 Earnest Money Deposit/Tender Fee as specified elsewhere in the tender

2 Certified copy of valid GST registration

3 Certified copies of work order and Experience Certificates from respective

authorities (not less than Executive Engineer or equivalent) as specified in

4 Authority letter issued in favor of the person (with color photograph and

specimen signature) if tender is not signed by owner/partner.

5 Copy of Income tax PAN

6 Latest Bank solvency certificate as specified in the tender

7 Certificate from Chartered Accountant, showing the average annual financial

turnover of last three financial years

8 All Annexures as specified in the tender (1 to 10)

Note: - All the above-mentioned documents must be colored scanned and notarized

with clearly displaying stamp, number and name of the notary. Moreover, all

of the above-mentioned documents along with supporting documents shall be

submitted in electronic format only. Only Documents (Earnest Money

Deposit, Tender fees, Affidavit and Undertaking) shall only be submitted in

HARD COPY to Dhandhuka ULB by all bidders.

Signature of the Contractor Chief Officer

Dhandhuka Nagarapalika

PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1. PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1.1 DETAILED ASSESSMENT

Dhandhuka ULB Invite Tender for Door-to-Door/Gate MSW collection and

transportation ULBs/own closed body vehicles, with tipping arrangement

including labors for a concession period of 1 years in accordance with the

solid waste management rules of 2016, in Dhandhuka ULB

As per work of tender, a sealed tender shall be submitted to the Chief officer

Dhandhuka ULB. Online tender need to be filled till dt. dd/mm/yyyy Up to

18.00 Hour. While EMD and Supporting Document Need to be Submitted

till dt. dd/mm/yyyy Up to 17.00 Hour in the name of Chief officer

Dhandhuka Nagarapalika.

Envelope of original demand draft for tender documents fees & EMD shall be sealed & super

scribed with the name of work, contractor’s name & address & send to Chief officer

Dhandhuka Nagarapalika. < Dhandhuka Nagarapalika Office Address: Dhandhuka

Nagarpalika, Near Satwara Samaj wadi, Dhandhuka 382460, Gujarat.> through RPAD /

Speed Post / Hand to Hand / Courier on dd/mm/yyyy before 17:00 Hours.

 Experience certificate of 05 years in duration up to dd/mm/yyyy (Year

2023, 2023-24) up to (dd/mm/yyyy) for door-to-door garbage

collection work/ from the employer shall be submitted along with the

application incorporating clearly the name of the work, Contract value,

billing amount, date of commencement of works, satisfactory

performance of the Contractor and any other relevant information as

Contractor can furnish the details on the separate sheets but the format

should not be changed in any case.

 Financial capacity

 Past Experience

2. QUALIFYING CRITERIA

Tenderer/Bidder must be having following financial and technical experience

as mentioned A to B.

A. FINANCIAL CAPACITY

 “Financial Statements” consist of profit-and-loss statements, balance sheet,

 “Annual Turnover”: Average annual turnover of the bidder must have

archived the average of last 3 years (Year 2022-23, Year 2023-24, Year

2024-25, i.e. it shall be counted from date 01-04- 2023 to 31-03-2025) shall

be equal to or more than 30 % of the 1st year tender Estimated cost

(lakhs) i.e. it should be equal to or more than Rs.

lakhs. Income from “contractual receipts” only will be taken into

consideration. The income such as interest income, trading income will not be

 The Bidders who wish to participate should have turnover of Rs. 5 Crores ( in

 Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender

estimated cost for 1st year shall be equal to or more than lakhs as on

 Net worth having 5 Cr. In last financial year.

 Bank Solvency Certificate with Rs. 0.20 cr. Any scheduled/nationalized bank.

 The Bidder shall attach a copy of the Balance Sheet and Profit & Loss

Account for the last three years. ITR with audited balance sheet F.Y. 2023-

 Documentation to be used and referred

All applicants must submit audited annual reports / financial reports of last

three years. Firms that do not publish financial statements, such as

partnerships, submit specially prepared statements duly stamped and

signed by chartered accountant. A qualified external auditor should certify

such statements. Annual reports shall include the chartered accountant’s

1. Bidder shall submit separate EMD, Tender fee and supporting documents.

2. Tenderer must have to submit Bank solvency certificate (not older than

one year) of amounting equal to or more than 20% value of 1st year

estimated cost of the tender i.e. Bank solvency of Rs, Lakhs.

3. Only firms or companies that are duly registered are eligible to submit bids

and provide certification of registration. (GST/IT ETC.)

I. Registration: - The bidder must possess the following registrations, and the

corresponding details should be included in the technical bid.

II. PF registration

III. Labour License

IV. ESIC Registration.

V. Udyog Aadhar registration certificate (MSME).

VI. Valid ISO & EMS Certificated must be essential.

B. TECHNICAL CRITERIA:

 Bidder shall have work experience of Door-to-Door waste collection with

labour from society, colonies, apartments, slum area and transportation work

with their own close body small goods vehicle or LCV having appx. 700 kg to

1000 kg pay load capacity for Municipal corporation / Nagarapalika.

 The Bidder should have running work experience handling more than 100 TPD in

the field of door to door garbage collection and transportation in any Nagar

Parishad /Nagar Nigam/Municipal Corporation.

 The Bidder should have running work experience having achieved more than

coverage of door to door garbage collection through their own vehicles up to

respective transfer station/dumping ground in any Nagar Parishad/Nagar

Nigam/Municipal Corporation.

 The Bidder should have minimum three or more running work in the Municipal

Solid Waste Management in Nagar Parishad/Nagar Nigam/Municipal

 Bidder must have ownership of 50 auto mobiles vehicles like LCV, MCV &

Minimum 20 Vehicles Registered after Year 2021 (BSVI). Rented not allowed.

 The Bidder should have running work experience of minimum 50 auto tipper in

the field of door to door garbage collection and transportation.

 Bidder must submit work order, work completion certificate, contract

agreement and other supporting document to show the experience for

technical evaluation. The bidder shall fulfill the criteria mentioned below

Quantity put to Door to Door Waste collection

S.N Nagarapalika

tender for first works

year (M.T./YEAR)

1. M.T. / Year a. Three #Similar works in which

(Appx. MT per yearly work quantum should not be

day) less than 40% (i.e. No. of

Properties) of the estimated yearly

work* of this tender.

b. b. Two #Similar works in which

yearly work quantum should not be

less than 50% (i.e. No. of

Properties) of the estimated yearly

work* of this tender.

c. One #Similar works in which yearly

work quantum should not be less than

80% (i.e. No. of Properties) of

the estimated yearly work* of this

#Similar works means collecting solid waste / segregated solid waste from residential area (i.e. from societies, colonies,

apartments, slums etc.), commercial area and institutional area etc. on day-to-day basis by using own labors and close body

vehicles with tipping arrangement of category small goods vehicle & / or LCV having appx. 700 kg to 1000 kg pay load

capacity and transporting collected waste to nearest refuse transfer station, storage site, dumping site etc.

 Bidder has minimum continuous 02 years of experience in Door-to-Door

refuse garbage collection and Transportation works.

 Bidder has to be use Maximum no. of Vehicle of ULBs on rental basis

(Monthly Rs. 4000 to Rs. 5000/ Vehicle) with O & M, & As per gap bidder

have to be deployed their owned Vehicle for 100 % Door to Door Waste

Collection. (Agency has to deploy in such a way that, vehicles must cover

(1200 ± 20%) houses and should make at least 2 trips per day.)

 JV/consortium not allowed.

 Black listed/termination of contract in all over India not allowed.

 MSMEs are allowed to participate in exhibitions for tender fee and EMD

C. SPECIAL NOTES

Disqualification

 Even though the Applicants meet the above criteria, they are subject to be

disqualified and forfeiture of EMD (with approval of competent authority)

and agency will be debarred from Dhandhuka ULB, if Applicant or any of

its constituent partners has:

 Made misleading or false representation in the forms, statements, and

attachments submitted in proof of the qualification requirements.

 During verification, if it is found from client that of poor performance such

as abandoning the works, or financial failure or abnormal delay in work etc.

 The bidder does not respond promptly and diligently to requests for

supplemental information required for the evaluation of bid.

 If the bid document is incomplete.

1. The experience as sub-contractor shall not be considered.

2. Power of Attorney of each individual firm shall be submitted on Rs.

Non-Judicial Stamp paper and shall be notarized.

“The following details are to be submitted online on www.tender.nprocure.com:

1. Scan Copy of All the sections of Tender Document duly signed and stamped by

2. Scan Copy of Tender Fees and EMD.

3. Scan Copy of all the Annexures mentioned in bid along with all necessary

supportingdocuments.

4. Scan Copy of Necessary Documents, Work Order, Work Completion

Certificates etc. (asmentioned in This Technical Bid).

5. Scan Copy of Addenda / Corrigendum / Errata duly signed and stamped by bidder (if

“Following Documents shall only be submitted in HARD COPY to ULB by all

1. Earnest Money Deposit as mentioned in the Tender.

2. Tender fees as mentioned in the tender.

3. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-.

4. Undertaking of not blacklisted on Non-Judicial Stamp Paper of Rs. 300/-.

5. TieUp arrangement with Manufacturer of transfer station equipment of Rs.

300/- Stamppaper

Signature of the Contractor Chief Officer

Dhandhuka Nagarapalika

Pre-Operational Activities

The Firm shall have to complete the various survey activities, POI allocation, TPM (TIME

PLACE MOVEMENT) (TIME PLACE MOVEMENT) analysis etc. within 2 months from

date of award of work & before starting operation of collection of collected household

waste in the service area. The firm shall commence all activities conversely.

The bidder shall survey the project area (every household, commercial establishment, bulk

waste generator residential & bulk waste generator commercial unit) with digital mode

only within three months from award of work. Survey data shall include address,

ownership detail, communication details and geo tagged photograph of property. If any

(every household, commercial establishment, bulk waste generator residential & bulk

waste generator commercial unit) find that their data is not linked with the application, they

may be able to send their detail through such Application.

The bidder shall make TPM (TIME PLACE MOVEMENT) (TIME PLACE

MOVEMENT)/Route plan for each vehicle after completion of survey as per 1200 ± 20%

houses, based on 8 working hour shifts per vehicle consider

ing a minimum of 2 trips. In

order to ensure efficient waste management, it is imperative that each vehicle collects a

minimum weight of 750 kg of waste. Trip & weight will be calculated on basis of monthly

work carried out & average will be calculated bas

ed on numbers of trips carried out weight

collected. Failure to meet this requirement will result in the application of a penalty.

Failure to meet this requirement will result in the application of a penalty.

The bidder shall generate POI and provide loc

ation data excel file to enable GPS service

provider/e- gov. department generate route and its planning. POI marking shall be in such

a way that entry area, middle area, end area of each & every society shall be covered based

on society length & vehicle movement area but in any case, entry and end location of

society etc. must be covered in POI. Contractor has to coordinate with to zonal SWM

officer & as per his consent final POI will be located.

Where ever there are bungalows, Tenement, Row houses etc. where Door to Door waste

collection is possible, contractor has to collect waste on Door-to-Door waste collection

basis. However, in apartment, Flat, multi

story building etc. contractor has to collect waste

on gate to dump basis.

The bidder shall make arrangement of vehicles as per approved route by ULB.

The contractor shall have to submit TPM (TIME PLACE MOVEMENT) (TIME PLACE

MOVEMENT) (Time Place Movement) for various POI regarding the work which shall be

executed in a ward / zone by a vehicle and shall be approved by Dhandhuka ULB. If door

to door (Primary Waste Collection) vehicle if found working early & / or late by

minutes for attending the POI than schedule time, then penalty for such event shall be

Old / new e-rickshaw vehicles provided by Dhandhuka ULB have to be used in dense

areas like Chali, Pol, slum where large vehicles cannot go. In which also the agency will

have to arrange the driver labors and the permit. Also, for areas/places where e-rickshaws

ot go, handcarts in the number specified in the tender will have to be provided by the

agency along with its manpower. Moreover, in those places where it is found necessary to

send only manpower to collect garbage, manpower along with necessary equipment will

have to be sent to collect garbage.

The agency will not accept C&D waste or soil. Additionally, waste other than kitchen

waste from the food and beverage units must be collected within the designated ward

assigned by the agency.

The tender system should be operated for a period of first 1 years and the period of

operation may be extended for another 2 years if Dhandhuka ULB wants to continue the

services if operations are found suitable.

For the old/ any e-rickshaw

rickshaw type goods vehicles to be alloc

allocated by Dhandhuka ULB, the

agency will have to provide its own manpower and all the necessary operations. (including

insurance) including full repair of these vehicles, charging of batteries, rear body

hydraulically operated fabrication body work etc. whic

whichh the agency will have to bear at its

own expense and finally these vehicles to be returned to Dhandhuka ULB.

The bidder should increase the waste segregation level by 5% every month. Failure to meet

this requirement will result in penalties for the bidd

At the end of the completion of one year 100% of all vehicles must come with segregated

waste. In case any vehicle/s found with less segregation of waste based on CCTV checking

at MRF site along with visual checking 10% penalty will be deducted based on the

finalized tender rate converted into trip rate, for that trip as a penalty for not collecting

segregated waste.

S.No. Description Compliance to be done

1. Field Survey: Two months from the date of issue of

➢ Total nos. of households in Work Order.

ward and entities

➢ Firm shall complete 50% of total

➢ The total nos. of commercial work in first month (Penalties: After

and other establishments in the ward timeinterval 5000/-per week)

➢ Total nos. of Bulk Waste ➢ Firm shall complete up to 50% of

total work in second month (Penalties:

Generators in wards with their geo-locations,

After timeinterval 5000/-per week)

➢ Firm has to do complete survey

➢ Provide POI, Let-Long details, Location

taking consideration that no area of

detailsin excel files. house hold and commercial and

➢ Based on finalized POI, TPM (TIME PLACE others establishments are left.

MOVEMENT) (TIME PLACE ➢ Firm has to submit survey data on

MOVEMENT) of vehicle shouldbe finalized. every 15 days.

(The survey data shall be kept secured and stored ➢ Dhandhuka ULB has its sole

in encrypted form. The same will be provided to discretion to add new areas based on

Dhandhuka ULB for verification and other

related work in the form of easy access i.e. ➢ Based on finalized POI, TPM (TIME

PLACE MOVEMENT) (TIME

android application/excel sheet etc. Survey data

PLACE MOVEMENT) of vehicle

shall be verified & Approved by the Ward /

should be finalized by agency in

Zone/Department) house hold & other survey consultation with ward / zone based

data confidentiality shall not be shared, used on garbage collection requirement of

without written consent of Dhandhuka ULB. that area.

➢ During this contract period, if any

new residential and/ or commercial

units develop and any new ar ea is

added in to jurisdiction of

Dhandhuka ULB, firm shall do

survey and submit report to the

 Penalties shall be imposed if timely

completion of survey is not done in

scheduled time interval.

2. Preparing Route Plan and submitting to the After complete survey, firm shall submit

ULB route plan according to survey& get it

approved by Dhandhuka ULB after

then firm shall start work according to

the approved route Within 1 months

from the date of approved route by ULB

3. Training to the field staff deployed for collection of Firm shall deploy trained staff for

house hold waste in segregation manner. collection of house hold waste in

segregation manner. Agency has to

carryout awareness drive in allotted

4 Meeting with the ULB to Meeting Regularly and reporting about

review all activities the progress of work

At present Dhandhuka ULB is collecting garbage per day out of which 80 % waste is being collected

using door to door (Primary Waste Collection) collection system & rest of 20 % MSW is collected from

identified spots in ward office through different system by either Corporation or by engaging private

agency. The compacted waste collected in HLE (Hook Loader Equipment) is transported to final

disposal site deployed by private agencies / Dhandhuka ULB.

1. To be in line with norms prescribed by Solid Waste Management rules 2016, Door to Door (Primary

Waste Collection) collection system along with collection of segregation of waste is most essential.

Contractor shall collect and transport waste in segregated manner i.e. 4 types of waste in each vehicle.

Mainly separate collection of wet waste, dry waste, household hazardous waste and sanitary waste from

ULB. Contractor should perform IEC activity to help Dhandhuka ULB to promote Segregation of waste

2. To cater the need of Door to Door (Primary Waste Collection) Collection, the interested party shall have

to come forward with number of close brand-new fabricated body Small goods vehicles / LCV Vehicle

(Tata Intra V30/Ashok Leyland Dost/Similar Type Any Make, LCV – Tata 407 Pickup/Ashok Leyland

Partner/Similar Type Any Make). Total numbers of Small goods vehicles / LCV is provided in table.

Based on survey work, TPM (TIME PLACE MOVEMENT) (TIME PLACE MOVEMENT)

finalization in consultation with ward / zone, nos. of small / LCV vehicle shall be finalized & put in

3. Door to Door (Primary Waste Collection) garbage collection and transportation of waste shall have to be

done daily, i. e. all 7 days a week including National Holidays, Festivals and Sundays. Extra vehicles shall be

deployed during festival or as and when required as directed by Dhandhuka ULB.

4. The Contractor will ensure that the waste materials stored in the close vehicles are not dumped / emptiedat any

place other than the one specified by the Department. Disposal of waste in any other area will be termed as

Deficiency of Service and Dhandhuka ULB reserves the rights to terminate the Contract for Deficiency of

5. During the transportation, contractor shall ensure that no garbage shall spill, litter on road (out of the closed

vehicles), and no overloading of waste or bags shall be hanged around the vehicle.

6. The contractor shall not allot his work to another agency as sub contract. If found, the work order of the

contractor shall be rejected. The contractor can sub contract with the agency which deals with supply of

labour to fulfill the requirement.

7. Contractor shall distribute leaflets to residential / non-residential zones prior to starting the door to door

(Primary Waste Collection) collection work. The leaflet should have information regarding schedule of waste

to be collected, timing, methodology and contact number of agency collecting waste for lodging complaint if

8. Route has to be made after surveying each house hold by the contractor. This route has to be made keeping in

mind 1200 ± 20% houses on basis of 8 working hour shift per vehicle consider minimum 2 trip per vehicle

route and time identify. Garbage should be collected by providing labor with hand cart, E rickshaw in areas

like chali/slums or areas where vehicles cannot go in route /TPM (TIME PLACE MOVEMENT) (TIME

PLACE MOVEMENT). The waste should be collected door-to-door by hand cart through waste collection

vehicle. Where ever necessary based on site condition agency has to provide manual labour with required

accessories etc. for waste collection from the route as per requirement of ward/zone.

9. Dhandhuka ULB will give existing E rickshaws / new one based on availability with Dhandhuka ULB

however tenderer has to carryout all necessary repair maintenance, body fabrication to convert into hydraulic

tipping body etc. without any extra cost to Dhandhuka ULB.

10. The Contractor should cover 100% POI and RFID Reader Pole (if it will be installed by Dhandhuka ULB in

Future) as perTPM (TIME PLACE MOVEMENT) (TIME PLACE MOVEMENT).

11. If contractor not cover POI/RFID reader pole than contractor shall be penalize by Dhandhuka ULB as

mentioned in tender.

12. The bidder shall have to quote rate on basis of 8 working hour shift per vehicle with 1 driver, 1 labour, fueland

comprehensive operation & Maintenance of vehicle including all support staff, waste collection from slum,

narrow lanes using, hand cart, cycle rickshaw, equipment’s, etc.

13. The quoted rate is based on 8 hours of operation the vehicle which includes;

a. The time taken for door to door (Primary Waste Collection) collection.

b. The time taken for dumping material to the Processing site.

c. Moving the Vehicle from one place to another,

d. Lunch break of operation (not included) - time will be decided & communicated

by zonal SWM officer

e. / Officer in charge as per work and site requirements.

f. All required activity on site & to execute entire work successfully on day-to-day

g. Successful bidder shall make the arrangement of driver, labour, maintenance

staff, supporting staff,admin staff etc. accordingly.

h. All activities required along with supporting manpower for collection of

segregated waste & IECactivities for same.

14. The bidder shall deploy required new fabricated closed body vehicles with 1 driver and 1 labour as per ward

15. The bidder shall deploy vehicle with new fabricated close body with 04 stream segregation compartments

ii. Dry waste other than plastic

iii. Sanitary waste

iv. Domestic hazardous waste

16. The bidder shall deploy vehicle for collect waste from road side dustbin (which are installed by Dhandhuka

ULB time to time) as per requirement.

17. The bidder should collect garbage from door step / gate to RTS / location basis given by Dhandhuka ULB

as per TPM (TIME PLACE MOVEMENT) (TIME PLACE MOVEMENT) regularly and try to eliminate

nuisance spot (open garbage spot).

18. Dhandhuka ULB make centralized vehicle tracking system and ward wise tracking monitors at ICCC and

arrange automated report system with penalty calculation, the contractor should bound for that.

19. The contractor shall deploy separate vehicle to collect waste from bulk waste generator, commercial

establishment, Nirmal yam kalash etc.

20. The contractor shall make the route as per TPM (TIME PLACE MOVEMENT) (TIME PLACE

MOVEMENT) and display the ward name, root number and name of societies as per route on the vehicle.

21. The contractor shall empty the waste at such place as may be indicated by the Corporation.

22. If the Dhandhuka ULB provides a new system of GPS/Tracking/Route system, etc. for effective monitoring

of the work then the smart phone if required shall also be provided by contractor at no extra cost.

23. An enclosed area shall be prepared in accordance with the RTO rules above in the body fabrication of

vehicles and the waste released in that vehicle shall be placed therein. Any bags have not to be hung on the

vehicle separately.

24. Religious waste from all religious places shall be collected by separate vehicles and the religious waste shall

be transport to the treatment plant/processing unit. If any innovative approach is decided by Dhandhuka

ULB then the bidder prescribes work accordingly for the waste shall be collected from such places by

allotting a vehicle and disposed /handed as directed by the Dhandhuka ULB.

25. No garden waste shall be collected in closed body vehicle.

26. In the ULB given to successful bidder for this work, if any selected locality/slum or similar area Dhandhuka

ULB wish to allot / has allotted to special group / NGO / Mandal, successful bidder will not carryout work in

such area. Decision of Dhandhuka ULB will be final & biding to all.

The Dhandhuka ULB reserves the right to carry out inspection, as and when required of the various

locations where work is in progress, without intimating the contractor. Any short coming found during

inspection shall have to be attended immediately by the contractor or his supervisor. However,

continuous short comings shall invite the penalties from the contractor. The penalties imposed on the

contractor, shall be recovered from the monthly bill. The Dhandhuka ULB reserves the right to treat

continuous short comings as “Deficiency of Service” and terminate the Contract with immediate effect.

All materials of standard quality and confirming to IS Code shall be utilized for this project.

Particular / Event Penalty to be levied

1 During the transportation, contractor shall ensure that no Penalty of Rs. 1500/- Per shift

garbage shall spill, litter on road (out of the closed vehicles) shall be levied.

otherwise that trip shall be cancelled and penalty for the

same shall be levied on per trip basis. Contractor shall be

solely responsible for cleaning of waste spilled on road

during transportation.

2 The garbage collected shall not be emptied or disposed apart Penalty of Rs. 1500/- per event

from the place suggested without prior permission from shall be levied.

Dhandhuka ULB. If found doing so, then such trip shall

counted and p en alty for s u ch eve nt sh all be lev i ed .

Further, the contract of existing contractor shall be terminated

and Dhandhuka ULB may debar the existing contractor.

3 If labour deployed by contractor found segregating the Penalty of Rs. 1000/- per event

plastic waste (without instruction by Dhandhuka ULB shall be levied.

Officer), for out side selling (i.e. personal benefit), purpose

other then Dhandhuka ULB authorized location penalty for

that event shall be

4 Contractor shall provide one diver (System operator) and Penalty of Rs. 500/- per worker

one worker with each vehicle with necessary equipment’s shall be levied.

(such as PPEs) for garbage collection, ID Card, proper

uniform while on duty as decided by Dhandhuka ULB. If If in case, such event is found

contractor fails to do so and if workers deployed are found repeated for more than 5 times

less in number, then penalty per worker shall be deducted per month in a ward, in such case,

from Bill of contractor. Supervisor shall visit ward office / penalty of Rs. 1000/- per worker

SWM department and collect the list of complaints received per event shall be levied.

regarding waste collection work and shall resolve the

complaint on priority basis and same shall be reported back

to Sanitary Department. If fails to comply such event,

penalty shall be imposed considering un-deployment of

5 If the driver of vehicle is found guilty for consuming any Penalty of Rs. 5000/- per event

illegal banned substances / liquid and driving, then in that shall be levied

case the vehicle shall not be accepted. It will be considered

as the contractor has not deployed the vehicle and further,

police complaint shall be lodged against the

driver or contractor by Dhandhuka ULB.

6 If contractor fails to provide adequate Nos. of vehicle as per Penalty of Rs. 2000/- per vehicle

requirement of daily work in ward, then a penalty per if fails to deploy vehicle for three

vehicle per day will be levied and if such event occurs for continuous days. After that,

three continuous days, in such case, additional penalty per additional Penalty of Rs.

vehicle per day shall be levied. If found guilty for more than per day per vehicle shall be

3 occasions, then the work assigned to contractor for that levied.

ward shall be allotted to another agency and further the

contract of existing contractor shall be terminated and

Dhandhuka ULB may debar the existing contractor.

7 In case of breakdown of vehicle after starting of work Penalty of Rs. 750/- per vehicle

contractor has to make alternate arrangement as per required per day shall be levied. For three

TPM (Time Place Movement) within two hours, if not such events per month per ward

arranged during this time, then payment shall be made for occurs, then additional penalty of

quantity of waste collected at that day. For that day, it shall Rs. 500/per event shall be levied.

be considered that the vehicle is not provided by contractor.

8 All vehicles shall be painted every year or found dirty / If Penalty of Rs. 250/- per day per

found unsatisfactory during the course of work, the vehicle vehicle till work completed shall

shall be painted as per the instructions by, Dhandhuka be levied.

ULB more than once per year. The contractor shall mention

the name of agency, name of Ward, contact / mobile

number to lodge a complaint regarding the execution of

work on vehicle.

9 Contractor shall fix GPS system on all the vehicles as Penalty of Rs. 250/- per day per

directed by solid waste management department; system vehicle for such event.

shall be developed to generate daily report which shall be

verified by assigned officer. The system should be operated

round the clock. If the system is found not working because

of contractor’s negligence, then the Penalty vehicle shall be

levied and after that a satisfactory certificate shall be

collected every month by contractor from Sanitation

10 If the GPS system is found not working because of Penalty of Rs. 250/- per day per

contractor’s negligence, then the Penalty per vehicle shall vehicle shall be levied.

be levied and after that a satisfactory certificate shall be

collected every month by contractor from Sanitation

11 The contractor shall have to submit TPM (Time Place Penalty of Rs. 25/- per POI per

Movement) for various POI regarding the work which shall hour for such event shall be

be executed in a ward / zone by a vehicle and shall be levied.

approved by Dhandhuka ULB. If door to door (Primary

Waste Collection) vehicle if found working early & Or late

by 45 minutes for attending the POI than schedule time,

then penalty for such event shall be levied.

12 Complaint lodged by local public regarding the garbage not Penalty of Rs. 20/- per unit / door

lifted on daily basis to ULB. The contractor shall take the per day shall be levied. If the

note of complaint and resolve it on same day. The same incident occurs

contractor shall not be penalized if the agency submits the continuously for more than

compliance report to ULB. Monitoring of complaint days, then the penalty of Rs. 10/-

received on daily basis will be done by ULB. If the per unit / door in ascending order

contractor fails to collect garbage from residential and non- shall be levied from bill of

residential unit and the complaint lodged by local public is contractor.

found true after the inspection done by ward officer, then Rs. 200/- shall be levied per spot

penalty shall be levied. / POI per event.

13 Apart from solid waste, contractor shall not collect in door Penalty of Rs. 5000/- per vehicle

to door (Primary Waste Collection) collection vehicle, shall be levied.

transport and dispose other waste i.e. construction and

demolition waste, industrial waste etc. without prior

permission from Dhandhuka ULB. If found doing so, that

be counted and penalty per trip shall be levied.

14 Periodic Inspection for door to door (Primary Waste Penalty of Rs. 5000/- per event

Collection) waste collection work done by contractor shallbe shall be levied. For three such

done by Dhandhuka ULB. In any case, contractor shall not events per month per wardoccurs,

collect bio medical waste and industrial waste in door to door then additional penalty of Rs.

(Primary Waste Collection) vehicle. If such event found, 1000/- per event shall be

penalty shall be levied. levied.

15 If Contractor Fails to cover POI than calculated penalty per 100 Rs. Per POI.

16 If Contractor Fails to cover RFID Reader unit/pole (If 100 Rs. Per RFID Reader

installed at societies gate). (If it deployed by Dhandhuka unit/pole.

19 Contractor shall not be liable for penalty as per following condition:

In case of curfew in city, heavy rainfall, flood, cyclone, riots or any natural calamity occurs on that

day penalty shall not be imposed. However, contractor has to coo rdinate with zonal

officer & has to inform for such event.

General Information

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners or applicants that are partnerships or individually

1 Name of firm:

2 Type of firm:Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Mobile: Contact:

6 Landline: Contact:

7 Facsimile: Telex:

9 Place of incorporation / registration: Year of incorporation / registration:

10 Main lines of business:

Audited financial statements

Attach true copy

1) Bidder shall submit Audited Balance Sheet for last three financial year (i.e.

2020-2021, 2021-2022, 2022-2023) duly signed and stamped by Chartered

2) Bidder shall submit Turn over certificate for last three financial year (i.e.

2020-2021, 2021-2022, 2022-2023) on Chartered Accountant’s letter head

duly signed and stamped by Chartered Accountant.

3) Bidder shall submit Solvency Certificate on Bank’s letter head duly signed and

stamped by Bank Manager.

4) Solvency Certificate to be submitted by bidder shall not be more than one year

old from last dateof submission of tender document.

5) Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender

estimated cost for 1 year shall be equal to or more than 414 lakhs as on

31/03/2023 on charted Accountant’s letter head duly signed and stamped by

Authorized Charted Accountant.

6) Copy of Pan Card and GST Registration Certificate shall be attached.

7) Bidder shall submit EPF, ESIC, Certificate of Registration, and any other

relevant documents / certificates if any.

8) Bidder having more 500 no labour ESIC & EPF challan for last three month.

Note: Attach true copy

History of litigation

Applicant should provide information on any history of litigation or arbitration

resulting from contracts with Any Municipal corporation, ULBs, Central Govt,

State Govt, Govt Authority etc.

Year Award for / or Name of Client, cause of Disputed amount

Against applicant Litigation and matter in Rupees

Note: If the information to be furnished in this schedule is not given and come

to the knowledge of ULB subsequently it will result in disqualification of

the bidder at any stage of the tender.

Photographs of Partners / Managing Director / Proprietor / MD / Power of

attorney holders

1. I/We agree that the decision of the ULB in pre- qualification/selection of

applicants/contractor, Phasing of work and in any other project related matter, will

be final and binding the me/us.

2. All the information and date furnished herewith and correct to my/our best of

3. I/We agree that we have no objection if inquiries are made about our works, its

related areasand any other inquiry regarding all details, projects and works listed by

us in the pre- qualification document at any state.

Signature with seal of the

Declaration of Contractor

Name of Work: -

Door-to-Door/Gate MSW collection and transportation ULBs/own closed body

vehicles, with tipping arrangement including labors for a concession period of

years in accordance with the solid waste management rules of 2016, in

We hereby declare that I / We have made myself / ourselves

thoroughly conversant with the local conditions regarding all materials

and labour on which I / We have based my / our rates for this tender. The

specifications and leads on this work have been carefully studied and

understood before submitting this tender. I / We undertake to use only the

best materials approved by the Engineer or his duly authorized

representative during execution of the work and to abide by the decision.

Signature of Applicant

AFFIDAVIT * Rs. 300 Stamp

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false information,

corporation is entitled totake any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _

nor any of its constituent partners, directors etc. have abandoned any work in India nor any

contractawarded to us for such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, orpublic limited institutions, firm or corporation to furnish pertinent information

deemed necessary and requested by the Dhandhuka ULB to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Dhandhuka ULB.

5.0 The Dhandhuka ULB and its authorized representatives are hereby authorized to conduct

any inquiries or investigations to verify the statements, documents, and information submitted

in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technicalaspects. This Affidavit will also serve as authorization to

any individual or Authorized representative of any institution referred to in the supporting

information, to provide such information deemed necessary and requested by you to verify

statements and information provided in the Tender or with regard to the resources, experience

and competence of the Applicant.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper ofRs.300 andduly notarized.

WORK COMPLETION CERTIFICATE

 Certificate Shall be produced on letter head of certificate issuing authority. Certificate should be

stamped and signed by officer not below the rank of Executive Engineer or equivalent (Actual

authority who is legally entitled to certify the work)

This is to Certify that M/s. have been awarded the

following project and successfully executed the work.

Address of employer :

Work Order No. :

Agreement Date, Number. :

Date of Commencement of work :

Contract Duration :

Total Amount (Rs.) as per Agreement :

Total Amount (Rs.) as per Agreement :

Hydraulic Vehicles put in use during contract for Door-to-Door waste collection work.

Vehicle Type Make Model Payload Nos. of vehicle in use Remarks

Year capacity in /

kg provided during

Door to Door waste collection Work carried out in last 7 years ending 31/12/2023

Quantity of Door-to-Door Waste

collection and transportation

1. Copy of Agreement, Work order shall be submitted along with this certificate.

2. Work completion certificate must be submitted separately for each work

Site Visit Certificate

We would like to inform you that we…………………… have visited the in

Dhandhuka ULB to see the actual working, technical aspects, vehicle & machinery for

Tender No.......2023 – 24 for work of Part B “ Operation and Maintenance of existing

compaction equipment/machinery, vehicles for transferring MSW to the dumping site /

treatment plant/ as directed by the officer-in-charge of Dhandhuka ULB, for a concession

period of 1 years, in accordance with the Solid waste management rules of 2016, in the

Dhandhuka ULB .” We willfully accept the criteria and decision decided by the Dhandhuka

Bidder sign & Stamp

NOC / Consent form

I / We agree that all the clause, information mentioned in this tender

document are correct as per my knowledge and I / We have read and

understood all the terms and conditions mentioned in document carefully

. I / We abide to agree and follow to the terms and conditions stated in the

I/We agree that we have no objection if inquiries are made about our

works, its related areas and any other inquiry regarding all details, projects

and works listed by us in the pre-qualification document at any state.

Date:- Name of Tenderer:-

Place:- Sign / Stamp

Name of Work: - Door-to-Door/Gate MSW collection and transportation

ULBs/own closed body vehicles, with tipping

arrangement including labors for a concession period of

1 years in accordance with the solid waste management

rules of 2016, in Dhandhuka ULB( No of House holde-

Sr. No Work Rate/Property/Month

Door-to-Door/Gate MSW

collection and transportation

ULBs/own closed body

vehicles, with tipping

arrangement including labors

for a concession period of

years in accordance with the

solid waste management rules

of 2016, in Dhandhuka ULB

Signature of the Contractor Chief Officer

Dhandhuka Nagarapalika