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Tender Value
₹14.4 L
EMD Value
₹14,400
Closing Date
31 Jan 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Chief officer, Botad Nagar Palika
Bid Documents of Electrification work for Windrow at SWM Site under SBM:01 Grant for Botad Nagarpalika (2nd Attempt)
266776
2026-27
Open
Electrical Works
Bhavnagar
1 document required · 1 mandatory
₹900
Chief Officer, Botad Nagarpalika
₹14,400
19 Jan 2026
19 Jan 2026
19 Jan 2026
31 Jan 2026
19 Jan 2026
Bid Documents of Electrification work for Windrow at SWM Site
under SBM:01 Grant for Botad Nagarpalika (2nd Attempt)
NOTICE INVITING ON - LINE TENDER
Details of Tender :
Estimated Tender Value Rs.
EMD (1% of Tender Rs. 14,400=00
Amount In Rs. )
Tender fee In Rs. Rs. 900=00 (Non-refundable)
Class of Agency “E2” & Above Class Electrical Contractor
Time Limit of Work 4 (Four) Months
Validity of tender 120 Days from Date of opening of the price bid.
Schedule for - tendering is fixed as under :
Last Date & Time of Online Dt.31/01/2026 up to 18.00 hrs.
bid submission and
Downloading of tender
submission of Security Submission of pre-qualification documents in
Deposit, Tender Fee with electronic format only through online by scanning &
supportingdocuments contractor should have been submitted tender fee
and E.M.D and relevant documents Through by speed
post / R.P.A.D only in sealed cover with Tender ID &
Name of work mention & document reach Botad
Nagarpalika on or before Dt.06/02/2026 up to
Date of opening of On Date :07/02/2026 At 12:00 Hrs. ( if possible )
BOTAD NAGARPALIKA
Sr No Section Description Page No
1 Invitation for Bid (IFB)
2 Section -1 Instructions to Bidders
3 Section -2 Qualification Information
4 Section -3 Conditions of Contract
5 Section -4 Contract Data
6 Section -5 Technical Specification
7 Section -6 Form of Bid
8 Section -7 Bill of Quantities
9 Section -8 Securities and Other Forms
10 Section -9 Drawings
11 Section -10 Documents to be furnished by Bidder
/ Qualification criteria
12 Section -11 Special Condition
13 Site Visit certificate
INVITATION FOR BID
NATIONAL COMPETITIVE BIDDING
1. The BOTAD NAGARPALIKA. invites bids for the construction of works detailed in
the table. The bidders may submit bids for any or all of the following works.
Package Name of work Approximate Bid Cost of Period of #Class of
No. value of security document completion Registration /
works (Rs.) (Rs.) Category of
Bid Documents of 14,39,735 14400 900 4 Month “E2” & Above
1 of Electrification work Class Electrical
2025-26 for Windrow at Contractor
SBM:01 Grant for
Botad Nagarpalika
2. Prospective / Interested bidder may download the Bid Documents from
websitehttps:// www.tender.nprocure.com free of cost till the Time and Date as
mentioned on online NIT at website https://www.tender.nprocure.com.
3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document
/ Tender Fee through Demand Draft only of any Schedule Bank payable at _Botad
and in favour of ‘Chief Officer, Botad Nagarpalika, Botad’. Once the Bid is received
online, Bid Document / Tender Fee will not be refundable.
The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against
Bid Security / EMD shall be submitted in electronic format through online (by
scanning) while uploading the bid, this submission shall mean that bid document /
tender fee and Bid Security / EMD has been received. Accordingly, the offer of only
those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD
have been received electronically. However, for the purpose of realization of
Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original
through R.P.A.D. so as to reach to # ‘Chief Officer, Botad Nagarpalika, Botad’
within 7 Days from the last day of bid submission.
Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in
original to Chief Officer / Tender Inviting Authority by bidder shall be initiated.
4. Bids received online, will be opened on the time, date and place as specified in the
online NIT at website https://www.nprocure.com in the presence of the bidders or
their authorized representatives, who wish to remain present.
If the office happens to be closed on the day of opening of the bids as specified,
the bids will be opened on the next working day at the same time and venue.
5. A pre bid meeting will be held on ………………at ……………..hrs. at the office of Botad
Nagarpalika, Botad’ to clarify the issues and to answer questions on any matter
that may be raised at that stage as stated in clause 9.2 of ‘instructions to
Bidders’ of the bidding documents.
6. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and
should be rounded off to the next thousand rupees.
7. Other Information is as under:
A. Agencies can prepare and edit their offers a number of times before the end of
the tender submission date and time. After the tender submission date and
bidder cannot modify / edit / withdraw their submitted offer in any case. No
written or online request in this regard shall be granted.
B. Offers in physical form will not be accepted in any case.
C. Demand Draft purchased by the other then bidder and issued after the last date
of submission of Bids, will not be considered or accepted.
D. The cost incurred by the contractor for this offer for clarification or attending
discussion, conferences or site visits will not be reimbursed by the Employer or
Engineer-in-Charge.
E. Conditional tender shall not be accepted.
F. Any changes, addition, alternation made in the prescribed form attached with
tender are liable to be rejected.
G. Any change in format or conditional Bank Guarantee will not be accepted and
the bidder will be considered non-responsive.
H. All the bidders are instructed to fill in information strictly in accordance with
the format given in the checklist /qualification document / tender document.
I. It is mandatory for the bidders to supply each and every information as asked
strictly in electronic format at appropriate places only.
J. Blank / insufficient information shall be treated as nil information and shall
result in disqualification.
K. Even if the bidder has been qualified in a similar or larger size of project in the
past, it shall not be deemed to be a ground / reason for not giving required
information for this work / bid.
L. Information supplied for earlier projects shall not be considered while
evaluation of this bid. The Government will not ask for any other information,
unless it is found absolutely necessary by the competent authority.
M. If found necessary, the contractor will be intimated for negotiation,
# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING &
BRIDGE) kindly refer to SSR-10-2015-17-C dated 03-02-2017
For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and
Bridge Works following documents shall be submitted in electronic format only
through online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid
Security / EMD should be sent in original to the Tender opening authority through
RPAD, so as to reach the Chief Officer within 7 days from last day of submission of
Documents to be furnished by Bidder as per Qualification criteria
INSTRUCTIONSTO BIDDERS
Section 1: Instructions to Bidders
Table of Clauses
Page No. Page No.
A. General D. Submission of Bids
1. Scope of Bid 8 19. Sealing & Marking of Bids
2. Source of Funds 8 20. Deadline for Submission
3. Eligible Bidders 8 21. Late Bids
4. Qualification of 8 22. Modification and
the Bidder Withdrawal of
5. One Bid per Bidder 12 Bids
6. Cost of Bidding 12 E. Bid Opening and Evaluation
7. Site Visit 12 23. Bid Opening
B. Bidding Documents 25. Clarification of Financial
8. Content of 13 26. Examination of Bids and
Bidding Determination of
Documents Responsiveness
9. Clarification of 13 27. Correction of Errors
Bidding Documents
10. Amendment of 14 28. Deleted
Bidding Documents
29. Evaluation and Comparison
of Financial Bids
C. Preparation of Bids 30. Deleted
11. Language of Bid
12. Documents 15 F. Award of Contract
Comprising the Bid
13. Bid Prices 15 31. Award Criteria
14. Currencies of Bid 16 32. Employer’s Right to
and Payment Accept any Bid and to
Reject any or all Bids
15. Bid Validity 16 33. Notification of Award and
Signing of Agreement
16. Bid Security 16 34. Performance Security
17. Alternative Proposals 17 35. Advance Payment and
By Bidders Security
18. Format and Signing of Bid 17 36. Dispute Review Expert
37. Correct or Fraudulent
1. Scope of Bid
1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of
works (as defined in these documents and referred to as ‘the works”) detailed
in the table given in IFB. The bidders may submit bids for any or all of the works
detailed in the table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.
1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their
derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are
2. Source of Funds
2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat
/ Govt. of India for centrally sponsored projects.
3. Eligible Bidders
3.1 This Invitation for Bids is open to all eligible bidders.
3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification
Information, a statement that the Bidder is neither associated, nor has been
associated, directly or indirectly, with the consultant or any other entity that
has prepared the design, specifications, and other documents for the Project or
being proposed as Project Manager for the Contract. A firm that has been
engaged by the Employer to provide consulting services for the preparation or
supervision of the works, and any of its affiliates, shall not be eligible to bid.
4. Qualification of the Bidder
4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification
Information, a preliminary description of the proposed work method and
schedule, including drawings and charts, as necessary. The proposed
methodology should include a program of construction backed with equipment
planning and deployment duly supported with broad calculations and quality
assurance procedures proposed to be adopted justifying their capability of
execution and completion of work as per technical specifications, within
stipulated period of completion.
#4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Post Qualification)
4.5.1 Qualification will be based on Applicant’s meeting all the following minimum
pass/ fail criteria regarding the Applicant’s general and particular experience,
personnel and equipment capabilities and financial positions, as demonstrated
by the applicant’s responses in the forms attached to the letter of application (
specified requirement for joint ventures are given under para 4.6 below )
Subcontractors experience and resources shall not be taken in to account in
determining the applicants compliance with the qualifying criteria
To qualify for more than one contract, the applicant must demonstrate having
experience and resources sufficient to meet the aggregate of the qualification
criteria for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below
4.5.2 Base year and Escalation
The base year shall be taken as Current financial year
Following enhancement factors will be used for the costs of works executed and
the financial figure to a common base value for works completed in India.
Year Financial Year Multiplying factor
Base year of inviting 2024-2025
Applicant should indicate actual figures of costs and amount for the works
executed by them without accounting for the above-mentioned factors.
In case the financial figures and value of completed works are in foreign
currency the above enhanced multiplying factors will not be applied. Instead,
the current market exchange rate (State Bank of India BC Selling rate as on the
last date of submission of the bid) will be applied for the purpose of conversion
of the amount in foreign currency into India rupees.
4.5.3. General Experience.
The Applicant shall meet with the following minimum criteria:
(a) Achieved a minimum annual financial turnover (defined as billing for works
in progress and completed in all classes of civil engineering construction
works only) in any one year, over the last five years of the annual value of
contract / contracts applied for.
(b) Experience in successfully completing or substantially completing at least
one contract of highway (road and / or bridge works) airport runway of at
least 40 percent of the value of proposed contract within the last five
The works may have been executed by the applicant as prime contractor or
as a member of a joint venture or as a nominated sub-contractor. As
subcontractor, he should have acquired the experience of execution of all
major items of works under the proposed contract. In case a project has
been executed by a joint venture, weight towards experience of the
project would be given to each joint venture in proportion to their
financial participation in the joint venture.
Substantially completed works means those works which are at least 90 %
completed as on the date of submission (i.e. gross value of work done up
last date of submission is 90 % or more of the original contract price) and
continuing satisfactorily.
For these, a certificate from the employers shall be submitted along with
the application incorporating clearly the name of the work, contract value,
billing amount, date of commencement of works, satisfactory performance
of the contractor and any other relevant information.
4.5.4. Personnel Capabilities.
Availability for his work of personnel with adequate experience as required; as
4.5.5. Equipment Capabilities
Based on the studies carried out by the Engineer, the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Appendix.
The bidders should, however, undertake their own studies and furnish with their
bid, a detailed construction planning and methodology supported with layout
and necessary drawings and calculations to allow the employer to review their
proposals. The numbers, types and capacities of each plant/equipment shall be
shown in the proposals along with the cycle time for each operation for the
given production capacity to match the requirements.
4.5.6. Financial Position
The Applicant should give undertaking that he has access to, or has available, liquid
assets (aggregate of working capital, cash in hand and uncommitted bank
guarantees) and / or credit facilities up to 25 percent of the value of the contract /
contracts applied.
4.5.7. The audited balance sheets for the last five years should be submitted, which must
demonstrate the soundness of the applicant’s financial position, showing long –
term profitability including an estimated financial projection for the next two years
If necessary, the employer will make inquiries with the applicant’s bankers.
4.5.8. Litigation History
The Applicant should provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by him over the last five
years. A consistent history of awards against the Applicant or any partner of a joint
venture may result in failure of the applicant.
4.5.9. Disqualification
Even though the applicants meet the above criteria, they are subject to be
disqualified if they have:
Made misleading or false representation in the forms, statements submitted,
and / or Record of poor performance such as abandoning the work, rescinding of
contract for which the reasons are attributable to the non – performance of the
contractor; consistent history of litigation awarded against the applicant or
financial failure due to bankruptcy. The rescinding of contract of a joint
venture on account of reasons other than non – performance, such as Most
Experienced partner of joint venture pulling out, court directions leading to
breaking up of a joint venture before the start of work, which are not
attributable to the poor performance of the contractor will, however, not affect
the qualification of the individual partners.
#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)
(Applicable only for estimated project cost of 50 Crore and
4.6.1. Joint ventures must comply with the following requirement:
(a) Following are the minimum qualification requirements:
(i) The lead partner shall meet not less than 50 percent of all criteria given in
para4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria
of para4.5.3 & 4.5.6 above. The experience of the other joint venture partners
shall be considered if it is not less than 30 percent of the qualifying criteria in
para 4.5.3 &4.5.6 above.
(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8
(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and
shall be submitted with a copy of the joint venture agreement providing the
joint and several liabilities with respect to the contract.
4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners
individually or as a partner in any other joint venture. In case dissolution of a
joint venture, each one of the constituent firms may qualify if they meet all the
qualification requirements, subject to the written approval of the Employer.
4.7. Bid Capacity.
Applicants who meet the minimum qualification criteria will be qualified only if
their available bid capacity at the expected time of bidding is more than the
total estimated cost of the works. The available bid capacity will be calculated
Assessed Available Bid Capacity = ( A*N*2-B), where
A = Maximum value of work executed in any one year during the last five years
(updated to the price level of the year indicated in appendix) taking into
account the completed as well as works in Progress.
B = Value at current price level of the existing commitments and ongoing works
to be completed during the next ( period of completion of work for
which bids are invited ); and
N = Number of years prescribed for completion of the works for which the bids
Note :- In Case of joint venture, the available bid capacity will be applied
for each partner to the extent of his proposed participation in the
execution of the work.
4.8 Even though the bidders meet the above qualifying criteria, they are subject
to be disqualified if they have:
- Made misleading or false representation in the forms, statements
and Attachments the submitted in proof the qualification requirements; and
- Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delay in completion, litigation history,
or financial failures etc.; and/ or
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to
5. One bid per bidder
5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one bid (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the proposals
with the bidder’s participation to be disqualified.
6. Cost of Bidding
6.1. The bidder shall bear all costs associated with the preparation and submission
of his Bid, and the Employer will in no case be responsible and liable for those
7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and
examine the Site of work and its surrounding and obtain all information that
may be necessary for preparing the Bid and entering into a contract for
construction of the Works.
The costs of visiting the site shall be at the Bidder’s own expense.
B. BIDDING DOCUMENTS
8. Content of Bidding Documents
8.1 The set of bidding documents comprises the documents listed below and
addenda issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid III
7 Bill of Quantities
8 Securities and other forms
10 Documents to be furnished by bidder V
8.2. Volumes I, II, III and IV are available online and documents to be furnished by
the bidder in compliance to section 2 will be prepared by him and furnished as
Volume- V in two parts (refer clause 12).
8.3. The bidder is expected to examine carefully all instructions, conditions of
contract, contract data, forms, terms, technical specifications, bill of
quantities, forms, Annexes and drawings in the Bid Document. Failure to comply
with the requirements of Bid Documents shall be at the bidder’s own risk.
Pursuant to clause 26 hereof, bids which are not substantially responsive to
the requirements of the Bid Documents shall be rejected.
9. Clarification Bidding Documents
9.1 A prospective bidder requiring any clarification of the bidding documents may
notify the Employer in writing or through E-mail at the Employer’s address
indicated in the invitation to bid. The Employer will respond to any request
for clarification which he received earlier than 15 days prior to the deadline
for submission of bids. Employer’s response will be published on website
including a description of the enquiry but without identifying its source.
9.2. Pre-bid meeting
9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting
which will take place at the address, venue, time and date as indicated in the
9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on
any matter that may be raised at that stage.
9.2.3. The bidder shall be required to submit any questions in writing or e-mail to
reach the Employer not later than 03 days before the meeting.
9.2.4 Minutes of the meeting, including the question raised (Without identifying the
source of enquiry) and the responses given will be published without delay on
the tender website i.e. www.nprocure.com. Any modification of the bidding
documents listed in sub-Clause 8.1 which may become necessary as a result
of the pre-bid meeting shall be made by the Employer exclusively through the
issue of an Addendum pursuant to Clause 10 and not through the minutes of
the pre-bid meeting.
9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification
10. Amendment of Bidding Documents
10.1 Before the deadline for submission of bids, the Employer may modify the
bidding documents by issuing addenda.
10.2. Any addendum thus issued shall be part of the bidding documents. The
Employer will assume no responsibility for the same.
10.3. To give prospective bidders reasonable time in which to take an addendum
into account in preparing their bids, the Employer may, at his discretion,
extend as necessary the deadline for submission of bids, in accordance with
Sub-Clause 20.2 below.
C. PREPARATION OF BIDS
11. Language of the Bid
11.1 All documents relating to the bid shall be in the English language.
12. Documents Comprising the Bid
12.1. The bid be submitted by the bidder as Volume V of the bid document (refer
Clause 8.1) shall be in two separate parts:
Part I shall be named “Technical Bid” and shall comprise
(i) Bid Security in the form specified in Section
(ii) Qualification Information and supporting documents as specified in Section
(iii) Certificates, undertakings, affidavits as specified in Section
(iv) Any other information pursuant to Clause 4.5 of these instructions
(v) Undertaking that the bid shall remain valid for the period specified in
Part II shall be named “Financial Bid” and shall comprise
(i) Form of Bid as specified in Section
(ii) Priced Bill of Quantities for items specified in Section
12.2. The Bidder shall submit the details / information pertaining to each part i.e.
technical as well as financial and must be submitted online only.
12.3. Following documents will be deemed to be part of the bid.
Section Particulars Volume No.
Invitation for Bids (IFB)
1 Instruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
9 Drawings Volume IV
13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based
on the priced Bill of Quantities submitted by the Bidder.
13.2 The bidder shall fill in rates and prices and line item total (both in figures and
words) for all items of the Works described in the Bill of Quantities along with
total bid price
(Both in figures and words). Items for which no rate or price is entered by the
bidder will not be paid for by the Bill of Quantities.
13.3 All duties, taxes, and other levies except GST payable by the contractor under
the contract, or for any other cause shall be included in the rates, prices and
total Bid Price submitted by the Bidder. (GST will be paid extra)
13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of
the Condition of Contract (Irrespective of the time limit and Bid Amount)
14. Currencies of Bid and Payment
14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian
Rupees. All payments shall be made in Indian Rupees.
15. Bid Validity
15.1 Bids shall remain valid for a period of not less than 120 days after the deadline
date forbid submission specified in Clause
15.2 In exceptional circumstances, prior to expiry of the original time limit, the
Employer may request that the bidders may extend the period of validity for a
specified period. A bidder may refuse the request without forfeiting his bid
security. A bidder agreeing to the request will not be required or permitted to
modify his bid, but will be required to extend the validity of his security for a
period of the extension, and in compliance with Clause 16 in all respects.
#16. Bid Security
16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as
shown in column 4 of the table of IFB for this particular work. This Bid security
shall be in favor of Employer as named in Appendix and may be in one of the
following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of
01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall
be considered as per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.
b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign
Bank approved by the Reserve Bank of India.
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Gujarat. Exemption Certificate is applicable only when
Registration Certificate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.
16.2. Bank guarantees (and other instruments having fixed validity) issued as surety
for the bid shall be valid for 45 days beyond the validity of the bid i.e. total
validity of 120+45 = 165 Days
16.3. Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the
Employer as non-responsive.
16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the
end of the bid validity period specified in Sub-Clause
16.5 The Bid Security of the successful bidder will be discharged when the bidder
has signed the Agreement and furnished the required Performance Security.
16.6. The bid Security may be forfeited
(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) #If found necessary, the bidder will be intimated for negotiation, He will be
intimated maximum three times within the validity period for negotiation, If
contractor does not respond in time, his Bid Security (EMD) will be forfeited and
his tender will be rejected. Punitive action will be taken on such contractors.
(As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)
17. Alternative Proposals by Bidders.
17.1. Bidders shall submit offers that fully comply with the requirements of the
bidding documents, including the conditions of contract (including mobilization
advance or time for completion), basic technical design as indicated in the
drawing and specifications. Conditional offers or alternative offers will not be
considered further in the process of tender evaluation.
18. Format and Signing of Bid
18.1. The Bidder shall prepare documents comprising the bid as described in Clause
12 of these Instructions to bidder as the “Technical Bid “and “Financial Bid” in
separate parts to be uploaded.
D. SUBMISSION OF BIDS
20. Deadline for Submission of the Bids
20.1. Complete Bids must be received online by the Employer at the tender website
specified above not later than the date indicated in appendix.
20.2. The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with Clause 10, in which case all right and obligation
of the Employer and the bidders previously subject to the original deadline will
then be subject to the new deadline.
22. Modification and Withdrawal of Bids
22.1. Bidders may modify or withdraw their bids online before the deadline
prescribed in Clause 20 or pursuant to Clause
22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.
22.4. Withdrawal or modification of a bid between the deadline for submission of
bids and the expiration of the original period of bid validity specified in Clause
15.1 above or as extended pursuant to Clause 15.2 may result in the forfeiture
of the Bid security pursuant to Clause
E. BID OPENING AND EVALUATION
23. Bid Opening
23.1 The Employer will open all the Bids received including modifications made
pursuant to Clause 22, in the presence of the Bidders or their representatives
who choose to attend at time, date and the place specified in Appendix in the
manner specified in Clauses 20 and 23.3, In the event of the specified date of
Bid opening being declared a holiday for the Employer, the Bids will be opened
at the appointed time and location on the next working day.
23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid
security furnished with each bid will be announced. If the bid security furnished
does not conform to the amount and validity period as specified in the
invitation for bid (ref. Column 4 and paragraph 3), and has not been furnished in
the form specified in Clause 16, the technical bid will not be opened.
23.4.(i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification information and other information furnished
in part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the
clarification letter.
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification
the Evaluation Committee will finalize the list of responsive bidders
whose financial bids are eligible for consideration.
23.6 At the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of
only these bidders will be opened. The responsive Bidders’ names, the Bid
prices, the total amount of each bid, any discount and such other details as the
prices, the total amount of each bid, any discount and such other details as the
Employer may consider appropriate, will be announced by the Employer at the
23.7 the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of
only these bidders will be opened. The responsive Bidders’ names, the Bid
prices, the total amount of each bid, any discount, and such other details as
prices, the total amount of each bid, any discount, and such other details as
the Employer may consider appropriate, will be announced by the Employer at
23.8 In case bids are invited for more than one package, the order for opening of the
“Financial Bid” shall be in order of Estimated amount of Bids from highest to
23.9 The Employer shall prepare minutes of the Bid opening, including the
information disclosed to those present in accordance with Sub-Clause 23.6.
24.1 Information relating to the examination, clarification, evaluation, and
comparison of Bids and recommendations for the award of a contract shall not
be disclosed to Bidders or any other persons not officially concerned with such
process until the award to the successful Bidder has been announced. Any effort
by Bidder to influence the Employer’s processing of Bids or award decisions may
result in the rejection of his Bid.
25. Clarification of Financial Bids
25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer
may, at his discretion, ask any Bidder for clarification of his Bid, including
breakdowns of unit rates. The request for clarification and the response shall be
in writing or by e- mail, but no change in the price or substances of the Bid shall
be sought, offered, or permitted except as required to confirm the correction of
arithmetic errors discovered by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter
relating to his Bid opening to the contract is awarded. If the Bidder wishes to
bring additional information to the notice of the Employer, it should do so in
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid
evaluation, bid comparison or contract award decision may result in the
rejection of the Bidders’ bid.
26. Examinations of Bids and Determination of Responsiveness
26.1 During the detail evaluation of "Technical Bid", the Employer will determine
whether each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b)
has been properly signed; (c) is accompanied by the required securities and; (d)
is substantially responsive to the requirements of the Bidding document. During
the detailed evaluation of the “Financial Bid”, the responsiveness of the bids
will be further determined with respect to the remaining bid conditions, i.e.,
priced bill of quantities, technical specifications, and drawings.
26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,
conditions and specifications of bidding documents, without material deviation
or reservation. A material deviation or reservation is one (a) which affects in
any substantial way the scope, quality, or performance of the Works; (b) which
limits in any substantial way, inconsistent with the Bidding documents, the
Employer’s rights or the Bidder’s obligations under the Contract; or (c) whose
rectification would affect unfairly the competitive position of other Bidders
presenting substantially responsive Bids.
26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the
Employer, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.
29. Evaluation and Comparison of Financial Bids
29.1. The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Sub-Clause 26.2.
29.3. The Employer reserves the right to accept or reject any variation or deviation.
Variation and deviations and other factors, which are in excess of the
requirements of the Bidding documents or otherwise result in unsolicited
benefits for the Employer, shall not be taken into account in Bid evaluation.
29.4. The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will
not be taken into account in Bid evaluation.
29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer’s estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those
prices with the construction methods and schedule proposed. After evaluation
of the price analyses, the Employer may require that the amount of the
performance security set forth in Clause 34 be increased at the expense of the
successful /bidder to a level sufficient to protect the Employer against financial
loss in the event of default of the successful Bidder under the Contract.
29.6. A bid which contains several items in the bill of Quantities which are
unrealistically priced low and which cannot be substantiated satisfactorily by
the bidder may be rejected as non-responsive.
F. AWARD OF CONTRACT
31. Award Criteria
31.1. Subject to Clause 32, the Employer will award the contract to the Bidder
whose Bid has been determined.
(i) to be substantially responsive to the Bidding documents and who has
offered the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid
price which is the lowest evaluation in any of the packages opened
earlier than the one consideration.
In no case, the contract shall be awarded to any bidder whose available
bid capacity is less than the evaluated bid price, even if the said bid is the
lowest evaluated bid. The contract will in such cases be awarded to the next
lowest bidder at his evaluation bid price.
32. Employer’s Right to Accept any Bid and to Reject any or all Bids
32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject
any Bid, and to cancel the Bidding process and reject all Bids, at any time prior
to the award of contract, without thereby incurring any liability to the affected
bidder or Bidder or any obligation to inform the affected Bidder or Bidders of
the grounds for the Employer’s action.
33. Notification of Award and Signing of Agreement
33.1. The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid validity period by cable, telex or
facsimile confirmed by registered letter. This letter (hereinafter and in the
condition of contract called the “Letter of Acceptance”) will state the sum that
the Employer will pay the Contractor in consideration of the execution,
completion, and maintenance of the Works by the Contractor as prescribed by
the Contract (hereinafter and in the Contract called the “Contract Price”).
33.2 The notification of award will constitute the formation of the contract, subject
only to the furnishing of a performance security in accordance with the
provisions of Clause.
33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful
Bidder, within 28 days following the notification of award along with the Letter
of Acceptance. Within 21 days of receipt, the successful Bidder will sign the
Agreement and deliver it to the Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
34. Performance Security
34.1.(A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful
Bidder shall furnish to the Employer an irrevocable and unconditional
guarantee from a Bank in the form set forth in Section 8 (the “Performance
Security”) for an amount equal to 5% (five percent) of its Contract Price . In
case of bids mentioned below, the successful Bidder, along with the
Performance Security,
shall also furnish to the Authority an irrevocable and unconditional
guarantee from a Bank in the same form given at Section 8 towards an
Additional Performance Security (The “Additional Performance Security”)
for an amount calculated as under:
(a) If the Contract Price offered by the Selected Bidder is lower than 10%
but upto 20% of the Estimated Project Cost, then the Additional
Performance Security shall be calculated @ 20% of the difference in
the (i) Estimated Project Cost (as mentioned in Bid Document) -
Minus 10% of the Estimated Project Cost and (ii) Contract Price
offered by the selected Bidder.
(b) If the Contract Price offered by the Selected Bidder is lower than 20%
of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 30% of the difference in the (i)
Estimated Project Cost (as mentioned in Bid Document) - Minus 10%
of the Estimated Project Cost and (ii) Contract Price offered by the
selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the
Defects Liability Period and the Additional Performance Security shall be
valid beyond 28 (twenty-eight) days of Project Completion Date.
34.2. If the performance security is provided by the successful Bidder in the form of
a Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a
Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India
and acceptable to the Employer. As per GoG Finance Department’s Circular
No. FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their
latest amendment.
34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause
34.1 shall constitute sufficient grounds for cancellation of the award and
forfeiture of the Bid Security.
35 Advance Payment and Security
35.1 The Employer will provide an Advance payment on the Contract Price as
stipulated in the Conditions of Contract, subject to maximum amount, as
stated in the Contract Data.
37. Corrupt of Fraudulent Practices
37.1 The Employer will reject a proposal if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in
completing for the contract in question and will declare the firm ineligible,
either indefinitely or for a stated period of time, to be awarded a contract
with National Highways Authority of India/ State PWD and any other agencies,
if it at any time determines that the firm has engaged in corrupt or fraudulent
practices in completing for the contractor, or in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause
of the Conditions of Contract.
APPENDIX TO ITB
Clause Reference
With respect to
1. The Name of the Employer is [ Cl.1.1]
BOTAD NAGARPALIKA
2. The last five Years
3. This Annual [Cl.4.5.3 (a)]
Amount is Rs. 30%
of estimated cost
4. Value of Work is Rs. As per Tender
5. Deleted [Cl.4.5.6 ]
6. The cost of electric work is Rs.
7. The cost of water supply / sanitary works is
8. Liquid assets and / or availability of
credit facilities is Rs. …………
9. Price level of the financial year …………… [Cl. 4.5.2]
10. The pre-bid meeting will take place at [Cl. 9.2.1]
BOTAD NAGARPALIKA
11. The technical Bid will be opened at the
office of the BOTAD NAGARPALIKA on dt at
12. Address of the Employer: Chief Officer,
Botad Nagarpalika
13. Deleted [Cl. 20.1 & 20.2]
14. The bid should be submitted latest
by As stated on online NIT [Cl. 23.1 ]
15. The bid will be opened at
…………………………… As stated on online NIT
16. The Bank Draft in favor of ………………………..
17. Deleted [Cl.4.5.2]
18. Escalation factors (for the cost of works
executed and financial figure to a common
base value) for works completed
Year Financial Year Multiplying factor
Base year of inviting tender 2024-2025
#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]
The contractors shall also give a list of machineries in his possession and which
they propose to use on the work.
Sr. Plant or Location Age of Make Capacity Approximate Remark
No. Machinery Machinery Value
List of Key Personnel to be deployed on Contract Work
(Reference Cl. 4.5.4)
# Employment of a qualified site Engineer by the Contractor.
The Contractor shall employ full-time technically qualified staff during the execution
of this work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the
work to be executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be
executed is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15
lakhs but more than Rs.5 lakhs.
4. Minimum One Diploma Civil Engineers for the work when the cost of work to be
executed is less than Rs. 5 lakhs. The Engineer so employed for the Government
work must have sufficient experience to handle the work independently. Such an
Engineer shall have to stay at the site of work and he shall not be entrusted with
other duty except this work.
In case the contractor or partner of the contractor firm is a Civil Graduate
Engineer, Employment of a separate Engineer will not be necessary provided that
the Engineer partner himself attends the execution of the work on the site.
Within 15 days of issue of work-order the Contractor will have to furnish to the
Deputy Chief Officer-in-charge of the work the Name, Qualifications, copy of
marksheet, Colour Photograph and the appointment order issued such engineers
engaged for this contract work. If 15 days after issue of work order such
designated Site Engineers do not resume or do not remain present on site of
work, the recovery at the rate of Rs. 15,000-00 per month per Engineer will be
made from the bills/deposit/dues of the contractor. Such recovery shall be non-
QUALIFICATION INFORMATION
QUALIFICATION INFORMATION
The information to be filled in by the Bidder in the following pages will be used
for the purpose of post qualification as provided for in Clause 4 of the Instruction to
Bidders. This information will not be incorporated in the Contract.
1. For Individual Bidders
1.1 Constitution or legal status of
Bidder (Attach Copy)
Place of registration
Principal place of business
Power of attorney of signatory of
1.2 Total value of Civil engineering constructions 2024-2025
Work performed in the last five years 2023-24
(in Rs. Lakhs) 2022-23
15.2.1 Work performed as prime contractor, work performed in the past as a
nominated sub-contractor will also be considered the sub-contract involved
execution of all main items of work described in the bid documents, provided
further that all other qualification criteria are satisfied (in the same name) on
works of a similar nature over the last five years** and in current year before
the submission of the bid.
Projec Name of Description Contrac Value Date Stipulated Actual date Remark
t the of work t No. of of period of of explaining
Name Employer contrac issue completio completion reasons for
t (Rs. of n * delay &
Crore) work work
order Completed
*Attach certificate(s) from the Engineer(s)in-charge
** Immediately preceding the financial year in which bids are received.
#1.3.2 Quantities of work executed as prime contractor, work performed, in the past
as a nominated sub-contractor, will also be considered provided the sub-
contract involved execution of all main items of work described in the bid
document, provided, further that all other qualification criteria are called (in
the same name and style) in the last five years** and in current year before the
submission of the bid.
Year Name Name of Quantity of work performed (Cum/MT) Remarks*
of the the (indicate
work Employe contract
1.4 Information on Bid Capacity (works for which bids have been submitted and
works which are yet to be completed) as on the date of this bid.
(A) Existing commitments and on-going works:
Description Place Contract Name & Value Stipulated Value of Anticipated
of works & No. Address Contrac Period of Works* of
State of t (Rs. Completio remaining completion
Employer Cr) n to be
*Attach certificate (s) from the Engineer(s) in-charge
** Immediately preceding the financial year in which bids are received.
1.5 Availability of key items of Contractors Equipment for carrying out the works
(Ref. Clause 4.5.5). The Bidder should list all the information requested below.
Item of Requirement Availability Proposals Remarks
Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to Capacity Conditions whom to
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause
9.1 of the Conditions of Contract.
Position Name Qualification Year of Year of
Experience experience in
(General) the proposed
Project Manager
1.7 Proposed sub-contract and firms involved
Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Attach copies of certificates on possession of valid license for executing
water supply/ sanitary work/ building electrification works.
1.8 Financial reports for the last five years: balance sheets, profit and loss
statements, auditors’ reports (in case of companies/corporations), etc. List
them below and attach copies.
1.9 Evidence of access to financial resources to meet the qualification
requirements: cash in hand, lines of credit, etc. List them below and attach
copied documents.
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers
who may provide references if contacted by the Employer.
1.11 Information on Litigation history in which the Bidder is involved.
OtherParty Employer Cause Amount Remarks
(ies) of Involved showing
Dispute Present
1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the
instruction to Bidders. (Name of Consultant engaged for project preparations is
1.13 Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the
Bidding documents. (Refer ITB Clause 4.1)
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(ii) Undertaking
* Fill the name of Consultant
SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES
(CLAUSE 4.5.6 OF ITB)
BANK CERTIFICATE
This is to certify that M/s. is a reputed
company with a good financial standing.
If the contract for the work, namely is awarded to
the above firm, we shall be able to provide overdraft/credit facilities to the
Rs. to meet their working capital requirements for executing the
above during the contract period.
Senior Bank Manager
Address of the Bank
1. I, the undersigned, do hereby certify that all the statements made in the
required attachments are true and correct.
2. The undersigned also hereby certifies that neither our firm M/s.
have not abandoned any work
of Government of Gujarat/Government of India/any Board or Corporation
under Government of Gujarat/Government of India nor any contract
awarded to us for such works have been rescinded, during last five years
prior to the date of this bid.
3. The undersigned hereby authorize(s) and request (s) any bank, person, firm
or corporation to furnish pertinent information deemed necessary and
requested by the Department to verify this statement or regarding any (our)
competence and general reputation.
4. The Undersigned understands and agrees that further qualifying information
may be requested, and agrees to furnish any such information at the request
of the Department/ Project implementing agency.
(Signed by an Authorized Officer of the Firm)
Title of Officer
I, the undersigned do hereby undertake that our firm
cash up to 25% of the value of the work during implementation of the contract.
(Signed by an Authorized officer of the firm)
Title of officer
CONDITIONS OF CONTRACT
Conditions of Contract
Table of Contents
A General Pag D. Cost Control
1 Definitions 37 37 Bill of Quantities
2 Interpretation 38 38 Changes in the Quantities
3 Language and Law 39 39 Variations
4 Engineer’s Decisions 39 40 Payments for Variations
5 Delegations 39 41 Cash Flow Forecasts
6 Communications 39 42 Payment Certificates
7 Sub-Contractors 39 43 Payments
8 Other Contractors 39 44 Compensations Events
9 Personnel 40 45 Tax
10 Employer’s & Contractor Risk 40 46 Currencies
11 Employers Risks 40 47 Price Adjustment
12 Contractor’s Risk 40 48 Retention
13 Insurance 40 49 Liquidated damages
14 Site Investigations Reports 41 50 Bonus
15 Queries about the Contract 41 51 Advance Payment
16 Contractors to Construct the 41 52 Securities
17 The Works to be Completed By 41 53 Deleted
the Intended Completion Date
18 Approval by the Engineer 41 54 Cost of Repair
20 Discoveries 42 E. Finishing the Contract
21 Possession of the Site 42 55 Completion
22 Access to the Site 42 56 Taking Over
23 Instructions 42 57 Final Account
24 Disputes 42 58 Operating and Maintenance
25 Procedure for Disputes
26 Deleted 43 59 Terminations
60 Payment upon Terminations
B. Time Control 61 Property
27 Programme 44 62 Release from Performance
28 Extensions of the Intended
completion date
29 Deleted 44 F. Special Conditions of
30 Delays Ordered by The 44 63 Labour
Engineer 64 Compliance with labour
31 Management Meetings 45 65 Arbitration
32 Early Warning
C. Quality Control
33 Identifying Defects
35 Correction of Defects
36 Uncorrected Defects
CONDITIONS OF CONTRACT
1.1 Terms which are defined in the Contract Data are not also defined in the
Conditions of Contract but keep their defined meaning.
Bill of Quantities means the priced and completed Bill of Quantities
forming part of the Bid
Compensation Events are those defined in Clause 44 hereunder
The Completion Date is the date of completion of the Works as
certified by the Engineer in accordance with Sub Clause
The Contract is the contract between the Employer and Contractor to
execute, complete and maintain the Works till the completion of Defects
Liability Period. It consists of the documents listed in Clause 2.3 below.
The Contract data defines the documents and other information which
comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out
the Work has been accepted by the Employer.
The Contractor’s Bid is the completed Bidding document submitted by
the Contractor to the Employer and includes Technical and Financial Bids.
The Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.
Days are calendar days: months are calendar months.
The Defects Liability Period is the period named in the Contract Data
and calculated from the Completion Date.
The Employer is the party who will employ the Contractor to carry out
The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in
replacement of the Engineer) who is responsible for supervising the
Contractor, administering the Contract, certifying payments due to the
Contractor, issuing and valuing Variations to the Contract, awarding
extensions of time, and valuing the Compensations Events.
Equipment is Contractor’s machinery and vehicles brought temporarily
to the site to construct the Works.
The Initial Contract Price is the Contract Price listed in the
Employer’s Letter of Acceptance.
The Intended Completion Date is the date on which it is intended that
the Contractor shall complete the Works. The Intended Completion Date is
specified in the Contract Data. The Intended Completion Date may be revised
only by the Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor
for incorporation in the works.
Plant is any integral part of the work which is to have mechanical,
electrical, electronic or chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and
subsurface conditions at the site.
Specifications means the Specifications of the works included in the
Contract and any modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the
Contractor shall commence execution of the works. It does not necessarily
coincide with any of the Site Possession Dates.
A Subcontractor is a person or corporate body who has a Contract with
the Contractor to carry out a part of the work in the Contract which includes
work on the Site.
Temporary Works are works designed, constructed, installed, and
removed by the Contractor which are needed for construction or installation of
A Variation is an instruction given by the Engineer, which varies the
Works. The Works are what the Contract requires the Contractor to
construct, install,
and turn over to the Employer, as defined in the Contract Data.
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural,
male also means female or neuter and the other way around. Heading
have no significance. Words have their normal meaning under the
language of the Contract unless specifically defined. The Engineer will
provide instructions clarifying queries about Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in
the Conditions of Contract to the Works, the Completion date, and
Intended Completion Date apply to any Section of the Works (other than
references to the Completion Date and Intended Completion date for the
2.3 The documents forming the Contract shall be interpreted in the following
order of priority
(2) Letter of Acceptance, notice to proceed with works
(3) Contractor’s Bid
(4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of
3. Language and Law
3.1 The language of the Contract and the law governing the Contract are
stated in the Contract Data.
4. Engineers Decisions
4.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.
5.1 The Engineer may delegate any of his duties and responsibilities to other
people after notifying the Contractor and may cancel any delegation
after notifying the Contractor.
6. Communications
6.1 Communications between parties which are referred to in the conditions
are effective only when in writing. A notice shall be effective only when
it is delivered (in terms of Indian Contract Act).
7. Sub-Contracting
7.1 The Contractor may subcontract any portion of work, up to a limit
specified in contract data, with the approval of the engineer but may not
assign the Contract without the approval of the Employer in writing.
Subcontracting shall not alter the Contractor’s obligations. Sub-
contracting of supply or specific items of work is not allowed.
7.2 The sub-contractor must be registered in appropriate class and category
for the part of work to be subcontracted.
8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities and the Employer between the dates given in
the Schedule of other Contractor. The Contractors shall as refer to in the
Contract Data, also provide facilities and services for them as described
in the Schedule. The employer may modify the schedule of other
contractors and shall notify the contractor of any such modifications.
9.1 The Contractor shall employ the key personnel named in the Schedule of
Key Personnel as referred to in the Contract Data to carry out the
functions stated in the Schedule or other personnel approved by the
Engineer. The Engineer will approve any proposed replacement of key
personnel only if their qualifications, abilities, and relevant experience
are substantially equal to or better than those of the personnel listed in
9.2 If the engineer asks the Contractor to remove a person who is a member
of the Contractor Staff or his work force stating the reasons the
Contractor shall ensure that the person leaves the Site within seven days
and has no further connection with the work in the Contract.
10. Employer’s and Contractors Risks
10.1 The Employer carries the risk which these Contract states are Employer’s
risks, and the Contractor carries the risks which these Contracts states
are Contractors risk.
11. Employer’s Risks
11.1 The employer is responsible for the excepted risks which are (a) in so far
as they directly affect the execution of the Works, the risks of war,
hostilities, invasion, act of foreign enemies, rebellion, revolution,
insurrection or military or usurped power, civil war, riot commotion or
disorder (unless restricted to the Contractor’s employees), and
contamination from any nuclear fuel or nuclear waste or radioactive toxic
12. Contractor’s Risks
12.1 All risks of loss of or damages to physical property and of personal injury
and death which arise during and in consequence of the performance of
the Contract other than the excepted risks are the responsibility of the
13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects
Liability Period, in the amounts and deductibles stated in the Contract
data for the following events which are due to the Contractor’s risks:
(a) Loss of or damage to the works, Plant and materials,
(b) Loss of or damage to Equipment
(c) Loss of or damages of property (expect the Works, Plant, Materials
and Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the
Contractor to the Engineer for the Engineer’s approval before the Start
Date. All such insurance shall provide for compensation to be payable in
the types and proportions of currencies required to rectify the loss or
damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor
should have provided and recover the premiums the Employer has paid
from payments otherwise due to the Contractor or, if no payment is due,
the payment of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the
approval of the Engineer.
13.5 Both parties shall comply with any conditions of the insurance policies.
14. Site Investigation Report
14.1 The Contractor in preparing the Bid shall rely on any site Investigation
reports referred to in the Contract Data, supplemented by any
information available to the Bidder.
15. Queries about the Contract data
15.1 The engineer will clarify queries on the Contract Data
16. Contractor to Construct the Works
16.1 The Contractor shall construct and install the works in accordance with
the specification and Drawings.
17. The Works to be completed by the Intended Completion Date
17.1 The Contractor may commence execution of the Works on the Start Date
and shall carry out the Works in accordance with the programme
submitted by the Contractor, as updated with the approval of the
Engineer, and complete them by the Intended Completion date
18. Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if
they comply with the Specifications and drawings.
18.2 The Contractor shall be responsible for design of temporary works.
18.3 The Engineer’s approval shall not alter the contractor responsibility for
design of the Temporary works.
18.4 The Contractor shall obtain approval of third parties to the design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the
temporary or permanent work are subject to prior approval by the
Engineer before their use.
19.1 The Contractor shall be responsible for the safety of all activities on the
20. Discoveries
20.1 Anything of historical or other interest or of significant value
unexpectedly discovered on the site is the property of the Employer. The
contractor is to notify the engineer of such discoveries and carry out the
Engineer’s instructions for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the
Contractor. If possession of a part is not given by the date stated in the
Contract Data the Employer is deemed to have delayed the start of the
relevant activities and this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the
site is not handed over to the Contractor, then contractor/ Employer may
fore-close the contract. Contractor/Employer has to foreclose the work
within 30 days after lapse of 25%-time limit and after 30 days foreclosure
option will be closed.
22. Access to the Site
22.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with
the Contract is being carried out or is intended to be carried out and to
any place where materials or plants are being manufactured/ fabricated/
assembled for the works.
23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining
to works which comply with the applicable laws where the site is
23.2 The Contractor shall permit the Employer to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and
to have them audited by auditors appointed by the Employer, if so
required by the Employer.
24.1 If the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that
the decision was wrongly taken, the decision shall be referred to # Chief
Officer, (Higher Authority) within 14 days of the notification of the
Engineer's decision. If the issue is not resolved, any party can refer the
matter for conciliation within 15 days from the decision given by the
#Superintending Engineer.
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied
with the decision of the # Chief Officer, both the parties have to
refer to the Chief Engineer concern for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not
satisfied with the decision of the # Chief Officer, both the parties
have to refer to the # Chief Officer, Botad Nagarpalika Government
of Gujarat for the conciliation process.
If the dispute is not resolved through the conciliation process, he may
refer the dispute to Gujarat Public Works Contract Dispute Arbitration
Tribunal. If the Contractor fails to refer a claim / dispute to the Higher
Authority within 14 days of the notification of the Engineer's decision,
the Contractor shall not be entitled to any additional payment/claim if
he doesn’t follow the above sequence in stipulated time and he should
not stop the work.
25. Procedure for Disputers
25.1 The arbitration shall be conducted in accordance with the
arbitration procedure stated in the Special Conditions of Contract.
B. TIME CONTROL
27.1 Within the time stated in the Contract Data the Contractor shall submit
to the Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along
with monthly cash flow forecast.
27.2 An update of the Programme shall be a Programme showing the actual
progress achieved on each activity and the effect of the progress
achieved on the timing of the remaining work including any changes to
the sequence of the activities.
27.3 The Contractor shall submit to the Engineer, for approval an updated
programme at intervals no longer than the period stated in the Contract
data. If the Contractor does not submit an updated Programme within
this period, the Engineer may withhold the amount stated in the Contract
data from the next payment after the date on which the overdue
Programme has been submitted.
27.4 The Engineer’s approval of the programme shall not alter the
Contractor’s obligations. The Contractor may revise the Programme and
submit it to the Engineer again at any time. A revised programme is to
show the effect of Variations and Compensations events.
28. Extension of the Intended Completion Date
28.1 The Engineer shall extend the Intended Completion Date if a
compensation Event occurs or a Variation is issued which makes it
impossible for completion to be achieved by the Intended Completion
Date without the Contractor taking steps to accelerate the remaining
work and which would cause the Contractor to incur additional cost.
28.2 The Engineer shall decide whether and by how much to extend the
Intended Completion Date within 35 days of the Contractor asking the
Engineer for a decision upon the effect of a compensation event or
Variation and submitting full supporting information. If the Contractor
has failed to give early warning of a delay or has failed to cooperate in
dealing with a delay, the delay by this failure shall not be considered in
assessing the new Intended Completion Date.
28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the
Employer his decision. The employer shall in not more than 21 days
communicate to the engineer the acceptance or otherwise of the
Engineer’s decision. If the employer fails to give his acceptance, the
Engineer shall not grant the extension and the contractor may refer the
matter under Clause
30. Delays Ordered by the Engineer
30.1 The Engineer may instruct the Contractor to delay the start or progress of
any activity within the works.
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.
31.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to
be decided by the Engineer either at the management meeting or after
the management meeting and stated in writing to all who attended the
32. Early Warning
32.1 The Contractor is to warn the Engineer at the earliest opportunity of
specific likely future events or circumstances that may adversely affect
the quality of the work, increase the Contract price or delay the
execution of works. The Engineer may require the contractor to provide
an estimate of the expected effect of the future event or circumstance
on the contract price and completion date. The estimate is to be
provided by the Contractor as soon as reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and
considering proposals for how the effect of such an event or circumstance
can be avoided or reduced by anyone involved in the work and in carrying
out any resulting instruction of the Engineer.
C. QUALITY CONTROL
# 33. Identifying Defects/ Defect liability period
33.1 : Defect liability period : The contractor shall be responsible to make good
and remedy at his own expense any defect which may develop or may be
noticed before the period mentioned here under from the certified date
of completion. The Engineer in charge shall give the contractor a notice
in writing about the defects and the contractor shall make good the same
within 15 days of receipt of the notice. In the case of failure on the part
of the contractor, the Engineer-in-charge may rectify or remove or re-
execute the work at the risk & cost of the contractor. The Engineer-in-
charge shall be entitled to appropriate the whole or any part of the
amount of security deposit towards the expenses, if any, Incurred by him
in rectification, removal or re-execution. The Defects Liability period
shall be as under….
(a) For all works costing up to Rs. 50,000 (amount put to tender), the period
shall be 3 Months from the certified date of completion.
(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount
put tender), the period shall be 12 (Twelve) months from the certified
date of completion or one monsoon, whichever is later.
(c) For major projects costing more than Rs. 1 crore, the period shall be
Months from the certified date of completion which should include three
(d) For original building works the defect liability period will be 4 years or
elapse of 4 monsoon period following date of possession of building taken
over by user agency following the certified date of completion,
whichever is later.
For the purpose of deciding the monsoon period, the 30th September
shall be treated as the last date.
Modified vide R & B D Circular No. PAC-11-102008-2076-N dated
31/8/2009, PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular
No. TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]
33.2 Free maintenance guarantee period for works of Road/Bridge construction
(a) For resurfacing work of road free maintenance guarantee period one
year from the date of completion.
(b) In case of widening of the road/strengthening of the road/bridge, the
contractor shall have to give four years free maintenance guarantee
from the certified date of completion. During this period the
contractor shall visit the site every six months along with the
concerned Section Officer / Deputy Chief Officer and will examine the
work already carried out in this contract like road work, jungle
cutting, side shoulders, side gutter, road furniture, patta etc. and will
prepare Km. wise inspection report duly signed by all concerned and
any defect observed shall be done within 15 days by the contractor at
his risk and cost as per the direction of Engineer in charge. The
contractor needs to do videography of these visits and require to
submit at the time of release of FMG. If B.T. the surface during the
maintenance period of 4 years is worn out then agency shall have to
provide renewal coating as per tender item as directed by the
Engineer-in- charge. The amount equivalent to 5% of each running bill
shall be withheld and will be released after the free maintenance
guarantee period (i.e. 4 years) is over.
However, this amount shall be released against fixed deposit or
bank guarantee pledged in the name of Chief Officer after completion
certificate of work is issued.
(1) The flakiness and elongation index (combined) for coarse aggregates
under no circumstances shall exceed the allowable limit set forth in
the relevant clause for the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall
be withheld till the miscellaneous items like earthwork in
embankment / cutting for side shoulders, side gutters, kilometer /
indicator / guard stones, sign boards etc. are completed in all respect
by the contractor. After completion of the miscellaneous items, the
above said 2% withheld amount shall be released.
(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dated.
(3) Videography for the surface under Maintenance Guarantee is to be
done as per Govt. letter No.: SSR/10/2015-16/26/C, Dated. 26/11/15
for the work costing more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers.
The contractor shall have to set up the laboratory with adequate
equipment. Till the setting up of adequate laboratory is completed &
reported of this to the engineer (subject to due verification by
engineer’s representative) by contractor in writing, Rs.2,00,000/-
shall be withheld. The qualified quality Engineer shall be deployed
exclusively for this contract by the contractors. If quality Engineer is
not deployed by contractor within one month after the date of work
order, the amount equivalent to Rs.20,000 per month shall be
recovered till the actual deployment of quality engineer. The amount
so recovered towards the deployment of quality engineers shall not be
(5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his
own risk and cost, the existing lane(s) of the road so that the traffic
worthiness and safety thereof are at no time materially inferior as
compared to their condition 10 (ten) days prior to the date of the
Agreement, and shall undertake the necessary repair and
maintenance works for this purpose; provided that the Contractor
may, at his cost, interrupt and divert the flow of traffic if such
interruption and diversion is necessary for the efficient progress of
works and conforms to Good Industry Practice; provided further
that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Chief Officer
which approval shall not be unreasonably withheld. For the avoidance
of doubt, it is agreed that the Contractor shall at all times be
responsible for ensuring safe operation of the road.
33.3 The Engineer shall check the Contractor’s work and notify the Contractor
of any defects that are found. Such checking shall not affect the
Contractor’s responsibilities the Engineer may instruct the Contractor to
search for a Defect and to uncover and test any work that the Engineer
considers may have a Defect.
34.1 If the engineer instructs the Contractor to carry out a test not specified
in the Specification to check whether any work has a Defect and the test
shows that it does, the Contractor shall pay for the test and any samples.
If there is no defect the test shall be a Compensation Event.
34.2 #1% of the amount of work done should be deducted from R.A. Bill of the
contractor for testing the quality of material workmanship, irrespective
of actual charges.
34.3 Agency has to establish testing laboratory on site for the various test to
be carried out in the work for this purpose agency shall construct a pukka
laboratory building with all facility on site at location specified by the
engineer in charge.
35. Correction of defects
35.1 The engineer shall give notice to the Contractor of any defects before the
end of the defects Liability Period, which begins at Completion and is
defined in the contract data. The Defects Liability Period shall be
extended for as long as Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the
notified defect within the length of time specified by the Engineer’s
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in
the Engineer’s notice, the Engineer will assess the cost of having the
Defect corrected, and the Contractor will pay this amount.
D. COST CONTROL
36.2 Bill of Quantities
36.3 The bill of Quantities shall contain items for the constructions,
installation, testing and commissioning work to be done by the
36.4 The bill of Quantities is used to calculate the Contract price. The
Contractor is paid for the quantity of the work done at the rate in the Bill
of Quantities for each item.
37. Change in the Quantities
37.1 The Engineer shall have power to make any alterations in or addition to
the original specifications , drawings, designs and instructions that may
appear to him to be necessary or advisable during the progress of the
work and the contractor shall be bound to carry out the work in
accordance with any instruction in this connection which may be given to
him in writing signed by the Engineer and such alteration shall not
invalidate the contract and any additional work which the contractor may
be directed to do in the manner above specified as part of the work shall
be carried out by the contractor on the same conditions in all respects on
which he agreed to do the main work and at the same rate as are
specified in the tender for the main work.
Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in
excess of 130%, at the rate entered in the SOR of the year during which
the excess in quantity is first executed.
38.1 All Variations shall be included in updated programmes produced by the
39. Payments for Variations
39.1 If the additional or altered work includes any class of work for which no
rate is specified in this contract, then such class of work shall be carried
(i) At the rate derived from the item within the contract which is
comparable to the one involving additional or altered class of work;
where there are more than one comparable items, the item of the
contract which is nearest in comparison with regard to class or classes of
the work involved shall be selected and the decision of the
Superintending Engineer as to the nearest comparable item shall be final
and binding on the contractor.
(ii) If the rate cannot be derived in accordance with (i) above, such class of
works shall be carried out at the rate entered in the Schedule of Rates of
for the year in which the tender was received, increased or decreased by
the percentage by which the tender amount is more or less as compared
to the amount arrived at the rates in the “Schedule of Rates” of the
Division in the year in which the tender was received. If the Schedule of
rates of the Division does not contain all the items, the percentage
increase or decrease of the tender shall be calculated considering such
items which were included in the “Scheduled Rates” of the division for
the year and for materials consumed on such item the rate to be charged
would be the basic rate taken into account for fixing the rate in S.O.R.
referred to above.
(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class
of work shall be carried out at the rate decided by the competent
authorities on the basis of detailed rate analysis after hearing the
contractor before a Committee of two Superintending Engineers
stationed at the same place or the nearest place.
39.2 If the additional or altered work, for which no rate is entered in the
“Schedule of Rates” of the Division is ordered to be carried out before
the rate is agreed upon, then the contractor shall within seven days of
the date of receipt by him of the order to carry out the work, inform the
Engineer-in-charge of the rate, which it is his intention to charge for such
class of work and if the Engineer in charge does not agree to this rates,
he shall by notice in writing be at liberty to cancel his order to carry out
such class of work and arrange to carry it out in such manner as he may
consider it advisable, provided always that if the contractor shall
commence work or incur any expenditure in regard thereof before the
rates shall have been determined as lastly herein before mentioned,
then in such cases he shall only be entitled to be paid in respect of the
work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as
shall be fixed by the Engineer-in-charge. In the event of the dispute, the
decision of the Superintending Engineer of the Circle shall be final.
Where, however, the work is to be executed according to the
designs, drawings and specifications recommended by the contractor and
accepted by the competent authority, the alternation above referred to
shall be within the scope of such designs, drawings and specifications
appended to the tenders.
The time limit for the completion of the work shall be extended in
the proportion that the increase in the cost occasioned by alterations
bears to the cost of the original work and the certificate of the Engineer-
in-charge as to such proportion shall be final and conclusive.
40. Cash Flow Forecasts
40.1 When the programme is updated, the contractor is to provide the
engineer with an updated cash flow forecast.
41. Payment certificates.
41.1 The Contractor shall submit to the Engineer monthly statements of the
estimated value of the work completed less the cumulative amount
certified previously.
41.2 The Engineer shall check the Contractor’s monthly statement within
days and certify the amount to be paid to the Contractor after taking into
account any credit or debit for the month in question in respect of
materials for the works in the relevant amounts and under conditions set
forth in sub- clause 32.3 of the Contract Data (secured Advance).
41.3 The value of work executed shall be determined by the Engineer.
41.4 The value of work executed shall comprise the value of the quantities of
the items in the Bill of Quantities completed.
41.5 The value of work executed shall include the valuation of variations and
compensation events.
41.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate
in the light of later information
42.1 Payments shall be adjusted for deductions for advance payments,
retention, other recoveries in terms of the contract and taxes at source,
as applicable under the law. The Employer shall pay the Contractor the
amounts certified by the Engineer within 28 days of the date of each
42.2 Payment of GST (prevailing rates) on the amount payable under the
contract to the Contractor will be made by the Employer. Hence, it is the
responsibility of the contractor to pay the GST to the concerned
42.3 Items of the works for which no rate or price has been entered in will not
be paid by the Employer and shall be deemed covered by other rates and
prices in the Contract.
43. Compensation events
43.1 The following are compensation Events unless they are caused by the
(a) The Employer does not give access to a part of the Site by the
site Possession date stated in Contract data to the Contractor
43.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will
approve EOT with eligible contractual price escalation.
44.1 The rates quoted by the Contractor must be inclusive of all taxes
prevailing on due date of bid submission except GST. However, any
subsequent changes in the tax structure by Government after due date of
bid submission will be compensated (+/-) on availability or submission of
actual documentation. Contractor will have to intimate Engineer
regarding changes occurred in the tax structure after bid submission. If
the contractor fails to provide such information and if any financial
obligation may arise due to change in tax structure, same will be
recovered from the contractor.
44.2 GST will be paid separately on the bills. Hence, it is the responsibility of
the contractor to pay the GST to the concerned Authority.
45. Currencies.
45.1 All payment shall be made in Indian Rupees.
46. Price Adjustment
46.1 Contract price shall be adjusted for increase or decrease in rates and
price of labour, materials, fuels and lubricants in accordance with the
following principles and procedures and as per formula given in the
(a) The price adjustment shall apply for the work done from the start
date given in the contract data up to end of the initial intended
completion date or extensions granted by the Engineer and shall not
apply to the work carried out beyond the stipulated time for reasons
attributable to the contractor.
(b) The price adjustment shall be determined during each month from
the formula given in the contract data.
(c) Following expressions and meanings during to the work done during
R = Total value of work done during the month. It would include the
amount of secured advance granted, if any, during the month less the
amount of secured advance recovered, if any during the month. It
will exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
46.2 To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be
deemed to include amounts to cover the contingency of such other rise or
47.1 The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of
47.2 On Completion of the whole of the Works half the total amount retained
47.2 On Completion of the whole of the Works half the total amount retained
is repaid to the Contractor and half when the Defects Liability Period has
passed and the Engineer has certified that all Defects notified by the
Engineer to the Contractor before the end of this period have been
47.3 On completion of the whole works, the contractor may substitute
retention money with an “on demand” Bank guarantee.
In case, Contractor requests for refund of the Retention Money
deducted by the Employer under the provision of this clause, Employer
shall consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1% (One Percent) of
the Contract Price and Contractor furnishes an irrevocable and
unconditional Bank guarantee for an equal amount substantially in the
format of Bank Guarantee for Performance Guarantee enclosed with SBD
and valid up to 60 day beyond the scheduled / extended Defects Liability
Period. On completion of the whole works, the contractor has however
an option to submit a fresh irrevocable and unconditional Bank Guarantee
for an amount equal to 5% of the total value of work executed
substantially in the format of Bank Guarantee for Performance Guarantee
enclosed with SBD and valid up to 60 days beyond the Defect Liability
Period and yet refund the Retention Money Bank Guarantee submitted for
refund of Retention Money.
48. Liquidated Damages
48.1 The Contractor shall pay liquidated damages to the Employer at the rate
per day stated in the Contract Data for each day that the Completion
Date is later than the Intended Completion Date (for the whole works or
the milestone as stated in the contract data). The total amount of
the milestone as stated in the contract data). The total amount of
liquidated damages shall not exceed the amount defined in the Contract
Data. The Employer may deduct liquidated damages from payment due to
the Contractor. Payment of liquidated damages does not affect the
Contractor’s liabilities.
48.2 If the Intended Completion Date is extended after liquidated damages
have been paid, the Engineer shall correct any overpayment of liquidated
damages by the Contractor by adjusting the next payment certificate.
The Contractor shall not be entitled for any interest on the over payment
calculated from the date of payment to the date of repayment.
48.3 If the contractor fails to comply with the time for completion as
stipulated in the tender, then the contractor shall pay to the employer
the relevant sum stated in the Contract Data as Liquidated damages for
such default and not as penalty for everyday or part of day which shall
elapse between relevant time for completion and the date stated in the
taking over certificate of the whole of the works on the relevant section,
subject to the limit stated in the contract data.
The employer may, without prejudice to any other method of
recovery deduct the amount of such damages from any monies due or to
become due to the contractor. The payment or deduction of such
damages shall not relieve the contractor from his obligation to complete
the works on from any other of his obligations and liabilities under the
48.4 If, before the Time for Completion of the whole of the Works or, if
applicable any Section, a Taking Over Certificate has been issued for any
part of the Works or of a Section, the liquidated damages for delay in
completion of the remainder of the Works or of that Section shall, for
any period of delay after the date stated in such Taking-Over-Certificate,
and in the absence of alternative provisions in the Contract, be reduced
in the proportion which the value of the part so certified bears to the
value of the whole of the Works or Section, as applicable. The provisions
of this Sub-clause shall only apply to the rate of liquidated damages and
shall not affect the limit thereof.
50.1 If the contractor achieves completion of the whole of the works prior to
the intended Completion Date prescribed in Contract Data the Employer
shall pay to the contractor a sum stated in Contract Data as bonus for
every completed month but subjected to maximum amount as stated in
Contract Data; which shall elapse between the date of completion of all
items of works as stipulated in the contract, including variations ordered
by the Engineer and the time prescribed in Clause
50.2 Bonus shall be paid only to works amounting to above INR 5 crore with
time limit of the works is equal or more than 6 months. The bonus would
be paid as under
% of Time Saved % of Initial Contract Price
entitled for Bonus
Less than 10% 0%
51. Advance Payment.
51.1 The Employer shall make advance payment (not to be paid less than
two installments except in special circumstances for which the reason to
be Recorded in writing) to the Contractor of the amounts stated in the
Contract Date by the date stated in the Contract Date, against provision
by the Contactor of an Unconditional Bank Guarantee in a form and by a
bank acceptable to the Employer in amounts and currencies equal to be
at least 110% of the advance payment. The guarantee shall remain
effective until the advance payment has been repaid, but the amount of the
guarantee shall be progressively reduced by the amounts repaid by the
Contractor. The Mobilization advance would be deemed as interest bearing
advance at an interest rate of 10 % to be compounded, quarterly.
51.2 The Contractor is to use the advance payment only to pay for
Equipment, plant and Mobilization expenses required specifically for
execution of the Works. The Contractor shall demonstrate that advance
payment has been used in this way by supplying copies of invoices or
other documents to the engineer.
51.3 The advance payment shall be repaid by deduction proportionate
amount from payments otherwise due to the Contractor, following the
schedule of completed percentages of the Works on a payment basis. No
account shall be taken of the advance payment or its repayment in
assessing valuations of work done, variations, price adjustments,
Compensation Events, or Liquidated damages.
52.1 The performance Security (including additional security for unbalanced
bids) shall be provided to the Employer no later than the date specified
in the Letter of Acceptance and shall be issued in an amount and form
and by a bank or surety acceptable to the Employer, and denominated in
Indian Rupees. The performance Security shall be valid until a date
days from the date of expiry of Defects Liability Period and the additional
security for unbalanced bids shall be valid until a date 28 days from the
date of issue of the certificate of completion.
54. Cost of Repairs.
54.1 Loss or damage to the Works or Materials to be incorporated in the Works
between the Start date and the end of Defects Correction periods shall
be remedied by the Contractor at the Contractor’s cost if the loss or
damages arises from the Contractor’s acts or omissions.
E. FINISHING THE CONTRACT
55.1 The Contractor shall request the Engineer to issue a Certificate of
Completion of the works and the Engineer will do so upon deciding that
the work is completed.
56. Taking Over
56.1 The Employer shall take over the Site and the Works within seven days of
the Engineer issuing a certificate of Completion.
57. Final Account
57.1 The Contractor shall supply to the Engineer a detailed final account of
the total amount that the Contractor considers payable as full and final
the total amount that the Contractor considers payable as full and final
settlement of all claims under the Contract for items before the end of
the Defects Liability Period. The Engineer shall issue a Defect Liability
Certificate and certify any final payment that is due to the Contractor
within 56 days of receiving the Contractor's account if it is correct and
complete. If it is not, the Engineer shall issue within 56 days a schedule
that states the scope of the corrections or additions that are necessary. If
the Final Account is still unsatisfactory after it has been resubmitted, the
Engineer shall decide on the amount payable to the Contractor and issue
a payment certificate, within 56 days of receiving the Contractor’s
revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of
excesses and savings in final account is observed, the Engineer/Employer
shall be at liberty to restrict the final payment of BOQ items to the
lowest amount evaluated of the bids considering the final quantities and
the rates quoted including the rebates if any. Payment of variation items
shall however be made at the rates approved by the Employer, within
days from the physical completion of work.
58. Operating and Maintenance Manuals
58.1 If “as built” drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the
58.2 If the Contractor does not supply the Drawings and/or manuals by the
dates stated in the Contract data, or they do not receive the Engineer’s
approval, the Engineer shall withhold the amount stated in the Contract
Data from payments due to the Contractor.
59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract.
59.2 Fundamental breaches of Contract include, but shall not be limited to
1. The contractor stops work for 28 days when no stoppage of work is
shown on the current programme and the stoppage has not been
authorized by the Engineer
2. The Engineer instructs the Contractor to delay the progress of the
Works and the instructions is not withdrawn within 28 days;
3. The Employer or the Contractor is made bankrupt or goes into
liquidation other than for a reconstructions or amalgamation
4. A payment certified by the Engineer is not paid by the Employer to
the Contractor within 56 days of the date of the Engineer’s certificate
5. The Engineer gives Notice that failure to correct a particular Defect is
a fundamental breach of Contract and the Contractor fails to correct
it within a reasonable period of time determined by the Engineer;
6. The Contractor does not maintain a security which is required;
7. The Contractor has delayed the completion of works by the number of
days for which the maximum amount of liquidated damages can be
paid as defined in the Contract data; and
8. If the Contractor, in the judgment of the Employer has engaged in
corrupt or fraudulent practices in competing for or in executing the
For the purpose of this paragraph: “corrupt practice” means the
offering, giving, receiving or soliciting of anything of value to influence
the action of a public official in the procurement process or in contract
execution. “Fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a contract
to the detriment of the borrower, and includes collusive practice among
Bidders (prior to or after bid submission) designed to establish bid prices
at artificial non-competitive levels and to deprive the Borrower of the
benefits of free and open competition.
59.3 When either party to the Contract gives notice of a breach of contract to
the Engineer for a cause other than those listed under Sub Clause
above, the Engineer shall decide whether the breach is fundamental or
59.4 Notwithstanding the above, the employer may terminate the Contract for
60. Payment upon Termination
60.1 If the Contract is terminated because of a fundamental breach of
Contract by the Contractor, the Engineer shall issue a Certificate for the
value of the work done less advance payments received up to the
date of the issue of the certificate, less other recoveries due in terms of
the contract, less taxes due to deducted at source as per applicable law and
less the percentage to apply to the work not completed as indicated in the
Contract data. Additional Liquidated Damages shall not apply. If the total
amount due to the Employer exceeds any payment due to the Contractor the
difference shall be a debt payable to the Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because
of a fundamental breach of Contract by the Employer, the Engineer shall
issue a certificate for the value of the work done, the cost of balance
material brought by the contractor and available at site, the reasonable
cost of removal of equipment, repatriation of the Contractor’s personnel
employed solely on the works, and the Contractor’s cost of protecting
and securing the Works and less advance payment received up to the
date of the certificate, less other recoveries due in terms of the contract
and less taxes due to deducted at source as per applicable law.
61.1 All materials on the Site, Plant Equipment’s, Temporary Works and Works
are deemed to be property of the Employer, if the Contract is terminated
because of a Contractor’s default.
62. Release from Performance
62.1 If the Contract is frustrated by the outbreak of war of by any other event
entirely outside the control of either the Employer or the Contractor the
Engineer shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all work carried out
before receiving it and for any work carried out afterwards to which
commitment was made.
F. SPECIAL CONDITIONS OF CONTRACT
The Contractor shall, unless otherwise provided in the Contract,
make his own arrangements for the engagement of all staff and labour,
local or other, and for their payment of housing, feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the
Engineer a return in detail, in such form and at such intervals as the
Engineer may prescribe, showing the staff and the numbers of the several
classes of labour from time to time employed by the Contractor on the
site and such other information as the Engineer may require.
64. COMPLIANCE WITH LABOUR REGULATIONS
During continuance of the contact, the Contractor and his sub-
contractor shall abide at all times by all existing labour enactments and
rules made thereunder, regulations, notification and bye laws of the
State or central Government or local authority and any other labour law
(including rules), regulations, bye laws that may be passed or
notifications that may be issued under any labour law in future either by
the State or the Central Government or the local authority. Salient
features of some of the major labour laws that are applicable to the
construction industry are given below. The Contractor shall keep the
Employer indemnified in case any action is taken against the Employer by
the competent authority on account of contravention of any of the
provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of
the Contractor, the Engineer/employer shall have the right to deduct any
money due to the Contractor including his amount of performance
security. The Employer/Engineer shall also have the right to recover from
the Contractor any sum required or estimated to be required for making
good the loss or damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case
shall be treated as the employees of the Employer at any point to
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE
TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS
A) Workmen Compensation Act 1923 :- The Act provides for compensation in
case of injury by accident arising out of and during the course of
B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under
the Act on satisfaction of certain conditions on separation if an employee
has completed 5 years service or more on death, the rate of 15 days wages
for every completed year of service. The Act is applicable to all
establishments employing 10 or more employees.
C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides
for monthly contributions by the employer plus workers @ 10% or 8.33% The
benefits payable under the Act are :
1. Pension or family pension on retirement or death, as the case may be.
2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.
D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.
E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract
labour and in case the Contractor fails to provide, the same are required to
be provided, by the Principal Employer by Law. The principal Employer is
required to take Certificate of Registration and the Contractor is required to
take license from the designated Officer. The Act is applicable to the
establishments or Contractor of Principal Employer, if they employ 20 or
more contract labour.
F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than
the Minimum Wages fixed by appropriate Government as per provisions of
the Act, if the employment is a scheduled employment. Construction of
Building, Roads, Runways are scheduled employment.
G) Payments of wages Act 1936:- It lays down as to by what date the wages
are to be paid, when it will be paid and what deductions can be made from
the wages of the workers.
H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not
making discrimination against female employees in the matter of transfer,
training and promotions etc.
I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments
employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20 % of
wages to employees drawing Rs. 3500/- per month or less. The bonus to be
paid to employees getting Rs, 2500/- per month or above Rs. 3500/- per
month shall be worked out by taking wages as Rs. 2500/- per month
only. The Act does not apply to certain establishments. The newly set-up
establishments are exempted for five years in certain circumstances. Some
of the State Governments have reduced the employment size from 20 to
for the purpose of applicability of this Act.
J) Industrial Disputes Act 1947 :- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike
or lock-out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.
K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all
establishments employing 100 or more workmen (employment size reduced
by some of the State and Central Government to 50). The Act provides for
laying down rules governing the conditions of employment by the Employer
on matters provided in the Act and get the same certified by the
designated Authority.
L) Trade Unions Act 1926:- The Act lays the procedure for registration of
trade unions of workmen and employers. The Trade Unions registered under
the Act have given certain immunities from civil and criminal liabilities.
M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in
Building and Construction Industry.
N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions
of service) Act 1979:- The Act is applicable to an establishment which
employs 5 or more inter-state migrant workmen through an intermediary
(who has recruited workmen in one state for employment in the
establishment situated in another state).The inter-state migrant workmen,
is an establishment to which this Act becomes applicable, are required to
be provided certain facilities such as housing, medical aid, traveling
expenses from home upto the establishment and back, etc.
O) The Building and Other Construction workers (Regulation of
employment and Conditions of Service) Act 1996 and the Cess Act of
1996:- All the establishments who carry on any building or other
constructions work and employ 10 or more workers are covered under this
All such establishments are required to pay cess at the rate not exceeding
2% of the cost of construction as may be modified by the government. The
Employer of the establishment is required to provide safety measures at the
Building or construction work and other welfare measures, such as
canteens, First Aid facilities, Ambulance, Housing accommodations for
workers near the workplace etc. The Employer to whom the Act applies has
to obtain a registration certificate from the Registering Officers appointed
by the Government.
P) Factories Act 1948 :- The Act lays down the procedure for approval of
plans before setting up a factory, health and safety provisions, welfare
provisions, working hours, annual earned leave and rendering information
regarding accidents or dangerous occurrences to designated authorities. It
is applicable to premises employing 10 persons or more with aid of power or
20 or more persons without the aid of power engaged in the manufacturing
Q) Royalty charges-The contractor shall pay the royalty to the competent
authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.
R) Following Pollution control Acts and amendments made thereof from
time to time shall be applicable.
1. Water (Preservation and control of Pollution) Act,
2. Air (Prevention and Control of Pollution Act
3. Environmental (Protection) Act
The contractor must commit to adopting Environmental management
plan for best energy use, waste management, the reduction of pollution as
in EMS (Environmental Management system) ISO-14001-
65. ARBITRATION (GCC Clause 24)
The procedure for arbitration will be as follows: -
24.1 If the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that
the decision was wrongly taken, the decision shall be referred to #Chief
Officer (Higher Authority) within 14 days of the notification of the
Engineer's decision. If the issue is not resolved, any party can refer the
matter for conciliation within 15 days from the decision given by the
#Superintending Engineer.
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied
with the decision of the #Superintending Engineer, both the parties
have to refer to the #Chief Engineer concerned for the conciliation
(b) For the work more than Rs.100 Cr., if any of the parties is not
satisfied with the decision of the Superintending Engineer, both
parties have to refer to the #Secretary, Roads & Building Department,
Government of Gujarat for the conciliation process.
If the dispute is not resolved through the conciliation process,
contractor may refer the dispute to Gujarat Public Works Contract
Dispute Arbitration Tribunal. If the Contractor fails to refer a claim /
dispute to the Higher Authority within 14 days of the notification of
the Engineer's decision, the Contractor shall not be entitled to any
additional payment/claim if he doesn’t follow the above sequence in
stipulated time. However, during such period, he would not stop the
work in any case.
With respect to
Item marked “N/A” do not apply to this Contract. section
1. The Employers is Botad Nagarpalika Botad [CL.1.1]
Name: Chief Officer,
Address: Botad Nagarpalika, Botad.
Name of authorized Representative (will be intimated later)
2. The Engineer is Botad Nagarpalika
Name of Authorized Representative: Botad Nagarpalika
3. The Defects Liability Period & O & M o f M a t e r i a l is 5 [CL.1.1&33]
(Five) years from the date of completion.
4. The Start Date shall be 1st days for the date of issue of the [CL.1.1]
Notice to proceed with the work.
5. The Intended Completion Date for the whole of the [CL.1.1,17&2]
………… Months after start of work with the following [CL.2.2& 49.1]
milestones: Milestone dates:
Physical works to be completed Period from the start
date Milestone 1 i.e. ...................... .…… % days.
Milestone 2 i.e. …..... % ................. days.
Milestone 3 i.e. ……..% ................... days.
Milestone 4 i.e. ……..% ................... days.
6. The Site is located at Juridction of Botad Nagarpalika, Botad [CL.1.1]
7. The name and identification number of the Contract is: [CL.1.1]
8. The works consist of ....................... with items as per [CL.1.1]
B.O.Q. The works shall, inter alia, include the
following, as Specified or as directed:
Site clearance; setting – out and layout; widening of existing
carriageway and strengthening including camber corrections;
construction of new road/ Parallel service road; bituminous
pavements remodeling/construction of Junctions, intersections, bus
bays, lay-bays; supplying and placing of drainage Channels, flumes,
guard posts and guard other related items; construction/extension
of cross drainage works, bridge, approaches and other related
stones; protective works for roads/bridge; all aspects of quality
assurance of various components of the works; rectification of The
defects in the completed works during the Defects Liability Period;
submission of “As- built’’ drawings and any other related
documents; and other item of work as may be required to be
carried out for completing the work in accordance with the
drawings and the provisions of the contract and to ensure safety.
(B) Bridge Works
Site clearance; setting out, provision of foundations, piers
abutments and bearing; prestressed/reinforced cement concrete
superstructure; wearing coat, hand railings, expansion joints,
approach slabs, drainages spouts/ down take pipes, arrangements
for fixing light posts, water mains, utilities etc; provision of
suitably designed protective works; providing wing/return walls;
provision of road markings, road signs etc.; all aspects of quality
assurance; clearing the site and handing over the works on
completion; rectification of the defects during the Defects Liability
Period and submission of “As-built” drawings and other related
documents; and other items of work as may be required to be
carried out for completing the works in accordance with the
drawings and the provisions of the contract and to Insure safety [CL.1.1]
(C) Other Items & Buildings
Any Other Items as required to fulfill all contractual obligations as per
the Bid documents.
10. The following documents also form part of the Contract:
As per clause 2-3
11. The law which applies to the Contract is the law of Union of India [CL.3.1]
12. The language of the Contract documents is English [CL.3.1]
13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]
14. The Schedule of Other Contractors [CL.8]
15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]
16. The minimum insurance cover for physical property, injury and [CL13]
death is Rs. 5 lakhs per occurrence with the number of
occurrences limited to four. After each occurrence, the contractor
will pay an additional premium necessary to make insurance valid
for four occurrences always.
17. Site Investigation report [CL.14]
18. The Site Possession dates shall be 1st day from issue of work order. [CL.21]
19. The period for submission of programme for approval of the [CL. 27.1]
engineer shall be 21 days from the issue of Letter of Acceptance.
20. The period between program updates will be …….. days. [CL.27.3]
21. The amount to be withheld for late submission of an updated programme
shall be Rs. Lakhs
22. The following events shall also be Compensation Events
Substantially adverse ground conditions encountered during the course of
execution of work not provided for in the bidding document.
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring additional
mobilization by the contractor, e.g. ordinary soil to rock excavation,
(iii) Removal of unsuitable material like marsh, debris
(v)Seepage, erosion landslide
River training requiring protection of permanent work
Presence of historical, archeological or religious
structures, monuments interfering with the works
(viii) Restriction of access to ground imposed by civil,
judicial, or military authority
23. The currency of the Contract is Indian Rupees [CL. 46]
24. The formula (e) for adjustment of prices are as under:
If any of the commodities like Cement, Steel or Bitumen are not found applicable
in a work, the weight component of that commodities {i.e. ‘Cement’ (Pc), ‘Steel’
(Ps) or ‘Bitumen' (Pb) as indicated in SBD for the purpose of Price Adjustment}
shall be clubbed with the weight component of ‘Other Material’ (Pm), such that
the gross % weight of the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to labour shall
be paid in accordance with the following formula:
VL = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for local labour
L0 =The consumer price index for industrial workers for the State on 28 days
preceding the scheduled date of opening of technical Bids as published
by Labour Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the State for the
month under consideration as published by the Labour Bureau, Ministry
of Labour, Government of India.
Pl = Percentage of labor component of the work.
Adjustment for cement component.
(ii) Prices adjustment for increase or decrease in the cost of cement
procured by the contractor
C0 = The all India wholesale price index for Ordinary Portland Cement on
28 days preceding the scheduled date of opening of technical bid
as published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce &
Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.
Pc = Percentage of cement component of the work
Adjustment for steel component
(iii) Price adjustment for increase or decrease in the cost of steel procured
by the contractor shall be paid in accordance with the following formula
Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel
So= The all India wholesale price index for steel (Mild Steel - Long Products
Rebars) on 28 days preceding the date of opening of Bids as published by
the Office of the Economic Adviser, Department for Promotion of
Industry and Internal Trade, Ministry of Commerce & Industry.
Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry
and Internal Trade, Ministry of Commerce & Industry.
Ps = Percentage of steel component of the work
Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.
Adjustments of bitumen component
(iv) Price adjustment for increase in the cost of bitumen shall be
paid in accordance with the following formula
Vb = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for bitumen.
Bo = The official retail price of bitumen at the IOC depot at the
nearest centre on the day 28 days prior to the scheduled date of
opening of technical bid.
Bi = The official retail price of bitumen of IOC depot at the
nearest centre for the 15th day of the month under consideration.
Pb = Percentage of bitumen component of the work
Adjustment of POL (fuel and lubricant) component
(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula
Vf = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for fuel and
Fo = The official retail price of High Speed Diesel (HSD) at the
existing consumer pumps of IOC at the nearest centre on the day
28 prior to the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer
pumps of IOC at the nearest centre for the 15th day of the month
of the under consideration.
Pf = Percentage of fuel and lubricants component of the work
Note: For the application of this clause, the price of High-Speed diesel
Oil has been chosen to represent the fuel and lubricants group.
Adjustment for Construction Machinery
(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula
Vp= Increase or decrease in the cost of work during the month
under consideration due to changes in rates for plant and
machinery spares
P0 = The all India wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.
Pi = The all India average wholesale price index for manufacturer
of machinery for mining, quarrying and Construction for the
month under consideration as published Office of the Economic
Adviser, Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.
Pp = Percentage of plant and machinery spares component of the work.
Note: For the application of this clause, index of Heavy Machinery and
parts has been chosen to represent the Plant and Machinery Spares
Adjustment of other materials Component
(vii) Price adjustment for increase or decrease in cost of local materials
other than cement, steel, bitumen and POL procured by the
contractor shall be paid in accordance with the following formula
Vm = Increase or decrease in the cost of work during the month
under consideration due to change in rates for local materials
other than cement, steel, bitumen and POL.
M0 = The All Indian wholesale price index (all commodities) on
days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
Mi= The All India wholesale price index (all commodities) for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.
Pm = Percentage of local material components (other than
cement, steel, bitumen and POL) of the work.
The following percentage will govern the price adjustment for
the entire contract:
1. Labour -Pl 24.29 .%
2. Cement – Pc 28.96 %
3. Steel - Ps 15.63 %
4. Bitumen - Pb 0.00 %
6. Plant & Machinery Spares Pp 16.19%
7. Other Materials - Pm 9.99 %
25. The proportion of payments retained (retention money) shall be 6% {CL.
48} from each bill subject to a maximum of 5% of final contract price.
26. Amount of Liquidated damages for For Whole of work {CL.49}
delay in completion of works (1/2000)thof the Initial
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
item 6 of Contract data) (1/2000)th
of initial contract price for #5 km
Section, rounded off to the nearest
thousand per day.
27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand
28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be
given as per CL.50 of Section-3
29. Maximum limit of bonus for early 5 percent of the Contract {CL.
50} Completion of work Price
30. The amount of the advance payment are: {CL. 51 & 52}
#Nature of Advances Amount (Rs.) Conditions to
i Mobilization 10% of the contract On submission of
unconditional Price Bank Guarantee. (to be
before the end of 20% of the
contract period). The
contractor may furnish four
bank guarantees of 2.5 % of
each valid for the full period.
Ii Equipment 90% for new and 50% of After equipment is brought to
depreciated value for site (provided the Engineer is
old equipment. Total satisfied That the equipment is
amount will be subject required for performance of the
to a maximum of 5% of contract) and on submission of
the Contract Price unconditional Bank Guarantee
for amount of advance
iii Secured Deleted
(The advance payment will be paid to the Contractor no later than
days after fulfillment of the above conditions).
31. Repayment of advance payment for mobilization and equipment {CL. 51.3}
The advance loan shall be repaid with percentage deduction from the
interim payments certified by the Engineer under the Contract. Deduction
shall commence in the next Interim Payment Certificate following that in
total of all such payments to the Contractor has reached not less than
percent of the Contract Price or 6 (six) months from the date of payment of
first installment of advance, whichever period concludes earlier, and shall
be made at the rate of 20 percent (collectively for both Mobilization
Advance and Equipment Advance) of the amounts of all Interim Payment
Certificate until such time as the loan has been repaid, always provided that
the loan shall be completely repaid prior to the expiry of the original time
for completion pursuant to Clause 17 and
33. The securities shall be for the following minimum amounts equivalent {CL.
52} As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs. .........(to
Be decided after evaluation of the bid) as additional security in terms of ITB
The standard form of Performance security acceptable to the Employer shall
be an unconditional Bank Guarantee of the type as presented in Section 8 of
the Bidding Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}
35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL.
58} are required within 28 days of the issue of certificate of completion of
the whole or section of the work, as the case may be.
36. The amount to be withheld for failing to supply “as built” drawings {CL.
58}by the Date required is Rs Lakhs.
37. The following events shall also be fundamentals breach of contract:
{CL.59.2} “The Contractor has contravened Sub- clause 7.1 and Clause 9 of
38. The percentage to apply the value of the work not completed
representing{Cl 60}the Employer’s additional cost for completing the Works
shall be 20 per cent.
TECHNICAL SPECIFICATION
TECHNICAL SPECIFICATIONS
DETAILED TECHINICAL SPECIFICATION AS PER TECHNICAL SPECIFICATION BOOKLET
OF R&B ELECTRICAL WORK
PAYMENT OF EACH ITEM AS PER SCHEDULE: B QUANTITY & RATE.
Description of the Works:
1. We offer to execute the Works described above and remedy any defects therein
in conformity with the conditions of Contract, specification, drawings, Bill of
Quantities and Addenda for the sum (s) of
2. We undertake, if our Bid is accepted, to commence the Works as soon as is
reasonably possible after the receipt of the Engineer’s notice to commence,
and to complete the whole of the Works in the Contact within the time stated
in the document.
3. We agree to abide by this Bid for the period of 120 Days from the date fixed for
receiving the same, and it shall remain binding upon it and may be accepted at
any time before the expiration of that period.
4. Unless and until a formal Agreement is prepared and executed this Bid,
together with your written acceptance thereof, shall constitute a binding
contract between us.
5. We understand that you are not bound to accept the lowest or any tender you
------- duly authorized to sign bids for and on behalf of -------------------------------
(in block capitals or typed)
BILL OF QUANTITIES
BILL OF QUANTITIES
1. The bill of Quantities shall be read in conjunction with the Instructions to
Bidder, Conditions of Contract, Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional,
and are given to provide a common basis for bidding. The basis of payment
will be the actual quantities of work ordered and carried out, as measured
by the Contractor and verified by the Engineer and valued at the rates and
prices tendered in the priced Bill of Quantities, where applicable, and
otherwise at such rates and prices as the Engineer may fix within the terms
of the Contract.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in
so far as it is otherwise provided under the Contract, include all
constructional plant, layout, supervision, materials, erection, maintenance,
insurance, profit, taxes and duties, together with all general risks, liabilities
and obligations set out or implied in the Contract.
4. The rates and prices shall be quoted entirely in Indian Currency.
5. A rate or prices shall be entered against each item in the Bill Quantities,
whether quantities are stated or not. The cost of Items against which
Contractor has failed to enter a rate or price shall be deemed to be covered
by other rates and prices entered in the Bill of Quantities (in case of Item
rate contract).
6. The whole cost of complying with the provisions of the Contract shall be
included in the items provided in the priced Bill of Quantities, and where no
Items are provided the cost shall be deemed to be distributed among the
rates and prices entered for the related items of Work.
7. General direction and descriptions of work and materials are not necessarily
repeated or summarized in the Bill of Quantities. References to the relevant
sections of the contract documentation shall be made before entering rates
or prices against each item in the Bill of Quantities.
8. The method of completed work of payment shall be in accordance with the
specification for Road and Bridge works. For building works specifications for
building are to be followed.
9. Errors will be corrected by the Employer for any arithmetic errors pursuant
to Clause 29 of the Instructions to Bidder.
10. Rock is defined as all materials which, in the opinion of the Engineer,
required blasting, or the use of metal wedges and sledgehammers, or the
use of compressed air drilling for its removal, and which cannot be extracted
by ripping with a tractor of at least 50 kw with a single rear mounted heavy
BOTAD NAGARPALIKA
Bid Documents of Electrification work for Windrow wet waste Processing Plant for SWM under
SBM 1 Grant for Botad Nagarpalika (2nd Attempt)
Item Quantity Rate Per Amount
Point wiring for Light / Bell with 2-1.5 sq.mm & earth wire
of 1.5 sq.mm (Green) both are of ISI marked 1.1 KV grade
FRLS PVC insulated multi strand copper wires up to 10 mtr
length , in below type of pipe erected with 6A Modular type
switch / bell push & accessories and earth continuity of
following type, erected on PVC / Metallic/Wooden box, single
mounting base frame covered with textured/metallic/white
front plate modules erected on / in wall / ceiling as per pipe
erected, with necessary Lamp holder/ceiling rose /
H.D.Connector as directed.
(a) with medium class Rigid PVC pipe and accessories erected
flushed on wall/ceiling complete Cat - III
Point wiring for FAN with 2-1.5 sq.mm & earth wire of
sq.mm (Green) both are of .ISI marked 1.1 KV Grade FRLS
PVC insulated multi strand copper wires up to 10 mtr length,
in below type of pipe erected with 6A Modular type switch
and hum free EME step type electronic fan regulator
mounted and accessories with earth continuity of following
type erected on PVC / Metallic/Wooden box, single mounting 2.00 539.34 Ea
base frame covered with textured/metallic/white front
plate modules erected on / in wall / ceiling as per pipe
erected. with necessary ceiling rose / H.D.Connector as
(a) with medium class Rigid PVC pipe and accessories erected
flushed on wall/ceiling complete Cat - III
Point wiring for on board Looped Plug with 6A Modular type
switch & 5 pin socket erected on PVC / Metallic/Wooden box,
single mounting base frame covered with textured /
metallic/white front plate modules erected on / in wall /
ceiling with following type accessories
Providing and erecting Mains with 1.1 KV grade FRLS PVC
insulated ISI marked stranded Copper conductor wire in
following type of pipe to be erected concealed in /flushed
on wall/ceiling, with 1.5 sq. mm copper conductor FRLS PVC 150.00 72.72 Mtrs.
insulated stranded wire of green colour for earth continuity
of following size (A) With medium class Rigid PVC pipe and
accessories, (b) 2 wire 2.5 sq. mm
Supplying and erecting approved make Octagonal pole made
from HR sheet steel. The pole should be made as per IS. and
shall be coated with hot dip galvanizing as per IS
2629/2633/4759, suitable suspend local wind speed with
integral Junction box consist of terminal plate of min 6mm
Hylam sheet, standard profile 35mmX7.5mm Din-Rail for MCB
Mounting, stud type terminal and arrangement for cable 35.00 5273.21 Ea
termination to be erected With Suitable foundation
(Included) as per details given by manufacturer considering
site requirement. (B) 4 Mtr. Long 70 mm Top X 130 mm
bottom dia, 3 mm thickness with 200mmX200mmX12mm base
plate, 4-M16 Bolts and 450mm long with necessary G.I. J
Bolts. Approx weight 37 kg
Supplying and erecting street light pole bracket comprising
main B Class MS pipe of 4.2 cm/require outside dia. complete
with suitable B Class M.S. sleeve tubing of approx.
45cms.length and suitable for 76.5mm/80mm or require size
pole top having sufficient fasteners for fixing the brackets
and having suitable rise as per site condition as directed and
spread of 2 mtr. with suitable welded stiffener reducer and
with lock nut complete painted with one coat of Red oxide /
PU base primer and two coats of Aluminium / PU paint.
Suitable for side entry fitting brackets of following nos of
arms. (A) Single Arm bracket 2 Mtr
Supplying and erecting Flexible PVC insulated multi strand
multi core 1.1 kv grade ISI marked copper wires of following
size to be erected as directed.
(e) 1.50 Sq.mm 3 core round PVC sheathed
Supplying and erecting LED indoor fittings with LEDs of
wattage 0.2 Watt to 0.5 Watt assembled on single MCPCB,
with housing used as a heat sink shall be made of thick sheet
Steel conforming to IS: 513/CRCA/ aluminium die cast
powder coated and high U.V. & corrosion resistance with
diffuser with company mark/name 160V to 270V, Power
Factor more than 0.95, THD < 15%, CCT 3000 K to 6500K,
Luminaire efficacy> 85 lumens/watt ,LED LED driver 8.00 269.67 Ea
efficiency > 85 % ( fitting required LM-79 & LM-80
Certificates)(NOTE: Below description have shown ranges of
Wattage capacity of LED fittings. The Engineer in charge may
select any wattage capacity between the ranges shown.)
(A) Tube Light with integral driver
(iii) 18-20 Watts, Surge - 2KV,IP-20, conventional 4 feet Cat -
Providing and erecting XLPE(IS:7098)(I)-88 ISI armoured cable
multistrand Aluminium conductor for 1.1 KV. to be laid on
wall with necessary clamps or in existing trench / pipe of 440.00 350.47 Mtrs.
following size of cables
(D) 3 1/2 core 70 Sq. mm ( 35 Sq. mm 1/2 core)
Providing and erecting XLPE (IS:7098)(I)-88 ISI armoured cable
multistrand / Solid Aluminium conductor for 1.1 KV. to be
laid on wall with necessary clamps or in existing trench / 550.00 112.11 Mtrs.
pipe of following size of cables
(B) 4 core 6 Sq. mm
Supplying & erecting earth pit of minimum bore dia.150mm
size approved make Earthing Electrode consisting Pipe-in-Pipe
Technology as per IS 3043-1987 made of corrosion free
G.I.Pipes having Outer pipe dia of 50mm having 80-200
Micron galvanising, Inner pipe dia of 25 mm having 200-250
Micron galvanising, connection terminal dia of 12mm with 8.00 5842.85 Nos.
constant ohmic value surrounded by highly conductive
compound with high charge dissipation suitable for following
type of applications. (a) For Electrical Installation up to 440V
in normal soil Length of pipe - 1 Mtr Back filling compound -
Nos Bag of 15 Kg.
Making trench in Hard Murrum / Tar Road of suitable width of
90 cms or required depth for laying any size of cable or
locating the fault all over the run and back filling the same
and making the surface as normal ground.
Providing & laying approved make Double walled corrugated
pipes (DWC) of polyethylene (conforming to IS 14930 II ) with
necessary connecting accessories of same material at
required depth for laying of cable. below ground / road
surface for enclosing cable and back filling the same to make
ground as per original. (A) 50 mm dia
Providing and, fixing heavy duty flange type brass cable gland
with rubber ring for PVC insulated armoured cable complete
with out going tails, insulating tape etc for following size of
cables. (b) 2 to 4 core 6 Sq. mm
Solderless crimping type Aluminium lugs conforming to IS
suitable for cable of following size evenly crimped with high
pressure tool & connected to switchgear terminals with 280.00 6.06 Nos.
brass/cadmium plated nut bolts in an approved manner.
Supplying and erecting LED street light / Flood light fittings
with High power White LEDs wattage of 3 Watt and above
assembled on single MCPCB, efficiency more than 130 lm/w
and corrosion free High pressure die cast aluminum housing
with smooth finish powder coated and heat sink extruded
aluminium with diffuser and Polycarbonate optics/ lenses,
with toughened glass with company mark/name engraved or
embossed 160 to 270 V, Power Factor more than 0.95, THD <
10 %, CCT 3000 K to 5700K,Uniformity ratio >0.45, Luminaire 30.00 8282.00 Ea
efficacy> 100 lumens/watt . LED driver efficiency > 85 %.(
fittings required LM-79 & LM-80 certificates)(NOTE: Below
description have shown ranges of Wattage capacity of LED
fittings. The Engineer in charge may select any wattage
capacity between the ranges shown.)
(B) Flood Light (IP-65), Surge protection -4KV integral and
,Light must have 440VAC line supply with over-voltage
protection. (v) above 120 to 160 watts Cat - III
Supplying and erecting LED street light / Flood light fittings
with High power White LEDs wattage of 3 Watt and above
assembled on single MCPCB, efficiency more than 130 lm/w
and corrosion free High pressure die cast aluminum housing
with smooth finish powder coated and heat sink extruded
aluminium with diffuser and Polycarbonate optics/ lenses,
with toughened glass with company mark/name engraved or
embossed 160 to 270 V, Power Factor more than 0.95, THD <
10 %, CCT 3000 K to 5700K,Uniformity ratio >0.45, Luminaire 35.00 4825.78 Ea.
efficacy> 100 lumens/watt . LED driver efficiency > 85 %.(
fittings required LM-79 & LM-80 certificates)(NOTE: Below
description have shown ranges of Wattage capacity of LED
fittings. The Engineer in charge may select any wattage
capacity between the ranges shown.)
(A) Street Light (IP-65), Surge protection -4KV integral and
,Light must have 440VAC line supply with over-voltage
protection. (iI) above 48 to 60 Watts Cat - III
Supplying & erecting approved make SMC press moulded
composite FRP. loop-in, loop-out approx. 2mm thick box
complete with bakelite connector strip 4way & hinged doors
having locking arrangements with mounting clamp with nuts, 35.00 515.10 Nos.
bolts & washers suitable for erection on pole with cable
clamps& earth bolt of following size of box.
(B) 250mm x 200mm x 100mm [deep]
Supplying and erecting B class Galvanized iron pipe having
smooth finished bore of the pipe on both ends erected nuts
and bolts along the pole / wall shaping the pipe as per site 70.00 180.79 Mtrs.
requirement. Pipe dia. as following.
providing and erecting Miniature circuit breaker single pole
0.5A to 2A system and having breaking capacity 10 KA to be
erected in existing box. confirming to IS 8828/1996 with ISI
Supplying & erecting approved make IP 55 grade Company
fabricated Timer Panel of following capacity for switch On-
Off street lights on time scheduling basis made from 16G
CRCA sheet duly epoxy power painted inside and outside with
hinged doors and locking arrangement consisting of suitable
size of 4 Pole MCB and 4 pole contactor (cat-III)with analog
time switch, auto manual switch of same make and suitable
input and output Bakelite terminals and with door earthing
approved by Engineer in charge.
Providing 1:2:4 cement concrete foundation & 70 % PCC from
bottom including excavation for the pole of size 60 x 60 x
cm. Deep in below ground level with plinth of 45 cm x
cm(or 45 cm dia x 45 cm) high upper ground level with
necessary curing and finishing in approved manner. ( for
& 8/8.5 mtr pole)
Providing & erecting 415 V MCB Four Pole for Motor &
Inductive Load (C Curve) having 10KA breaking capacity &
confirms to IS :8828 in existing box having following capacity
(c) 63 Amp. Cat - III
Providing & erecting 415 V MCB three Pole for Motor &
Inductive Load (C Curve) having 10KA breaking capacity &
confirms to IS :8828 in existing box having following capacity
(a) 6 to 32 Amp. Cat - III
Providing and erecting Steel cover as per drawing using
SWG M.S. sheet of following depth, to house the switch gear
etc. complete with locking arrangement and lock with
duplicate keys per cupboard and door handles erected with 6.00 3226.95
necessary support and painting. (One coat red oxide and two
coat enamel paint) (A) with angle iron frame
(i) For 25 cms. Depth
Providing and erecting Sheet Steel powder coated MCB
distribution board - flush / surface mounted fitted with
busbar, neutral link, earth bar and DIN rail, Conforms to IS
8623-1 & 3, IEC 61439-1 & 3 without MCB to house 3.00 847.39 Ea
appropriate nos. of MCBs. (The DBs should be used of same
company of MCB to be used) suitable for
(b) sheet steel double door (IP-43), (ii) 6 way
Providing and erecting Approved make Four pole moulded
case circuit breaker having breaking capacity ICU of 35 KA.
and above at 415 V . having normal current rating 250A.
with variable thermal & magnetic release suitable to work on 1.00 20817.11 Ea
A.C. supply 50 c/s. with all internal connections, spreader
tinned copper & complete erected in existing 16 G.M.S.
housing. ICS=100% of ICU only Cat III
Providing and erecting Approved make Four pole moulded
case circuit breaker having breaking capacity ICU of 35 KA. at
415 V. having normal current rating 125A. with Fixed thermal
& magnetic release suitable to work on A.C. supply 50 c/s. 5.00 7926.48 Ea
with all internal connections, spreader tinned copper &
complete erected in existing 16 G.M.S. housing.
ICS=100% of ICU only Cat III
Supplying and erecting triple pole & neutral 440V / 500V
panel mounting Copper Busbars with four equal Nos. of Rn.
electrolyte bus having current density not more than 1.6 Mtr
Amp. / sq.mm (Rated current / cross section area) duly
wrapped with colour insulating tape for phase sequence of
following current carrying capacity, erected with necessary
bus bar supports /insulators, main cable socket to each bar,
erected in existing cubical panel with necessary connections.
(C) Suitable for 300 Amp. capacity
Providing & erecting weather proof, dust & vermin proof,
floor mounted front operated indoor type cubical panel
board necessary IP-42 and above protection as per approval
from engineer in charge made from 14 SWG thick CRC M.S.
sheet for outer body & doors, 16 SWG thick CRC M.S. sheet
for internal partitions with necessary accessories , supporting
angles/ flats channel including cutting, bending, drilling,
welding, riveting with internal partitions & cable alley as per
requirements & instruction of engineer-in-charge with
erection of supplied switch gears, BUSBARS, suitable size of
inter connecting PVC copper wire / copper-aluminium strips,
rubber grommets, rib, bakelite control fuses/MCB for
measuring instruments, earth bus & earth bolts, foundation 2.00 10969.61
flange - bolts-base Plates, sufficient nos. of hinged doors,
handles with locking arrangement and rubber gasket, heavy
duty end terminal connection, danger notice board,
necessary ventilation, earthing strip complete. The Panel
shall be painted with epoxy powder coating. (The rates
excludes the cost of switchgears, bus bars, inter connecting
mains & Copper Aluminium strips, meters, Fuses etc. The
dimension shall be measured excluding base beams) The
panel shall be supplied with following approved
manufacturers with following size.
(A) locally fabricated panel board
(i) with 350 mm depth
Add 18% GST Rate Rs.
I/We am/ are willing to carry out the work @ _____________ % Above /Below ____________
Percentage (Should be written in Figures and Words) of the Estimated rates mentioned above
amount of my/ our Tender work out as under.
Estimated Amount Estimated Amount
Tender Rs. 14,39,735.00 Tender Rs.
Add % Rs. Deduct % Rs.
Total Rs. Total Rs.
(In Words (In Words
1 The Contractor shall exhibit a board with detailed specification and details of work as
directed by the Engineer-In-Charge for which no extra payment shall be made.
2 The labour-cess will be deducted as per prevailing rules i.e. 1% of the work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
Engineer Chief Officer President
Stamp with Signature of
Botad Nagarpalika Botad Nagarpalika Botad Nagarpalika
Botad Botad Botad
SECURITIES AND OTHER FORMS
BID SECURITY (BANK GUARANTEE)
WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called
the “The Bidder”) has submitted his bid Dated ------------------------ (Date) for
the construction of ------------- (Name of Contractor hereinafter called “the
KNOW ALL PEOPLE by these presents that We ----------------------------------------------
(name of Bank) of ---------------------------------------- (name of country) having our
registered office at -------------------------------------------------------( hereinafter
“the bank”) are bound unto --------------------------------------------(name of
(hereinafter called “The Employer”) in the sum of ---------------------------------- *
for which payment well and truly to be made to the said Employer the Bank
itself, his successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this ---------------------- day of
THE CONDITIONS of these obligations are:
(1) If after Bid opening the Bidder withdraws his bid during the period of Bid
validity specified in the Form of Bid;
(2) If the Bidder has been notified of the acceptance of his bid by the
Employer during the period of Bid Validity:
A Fails or refuses to execute the Form of Agreement in accordance with
the Instructions to Bidders, if required; or
B. Fails or refuse to furnish the Performance Security, in accordance
with the Instructions to Bidders; or
C. does not accept the correction of the Bid Price pursuant to
Clause 27 (Correction of Errors)
We undertake to pay to the Employer up to the above amount
upon receipt of his first written demand, without the employer having to
substantiate his demand, provided that in his demand the Employer will
note that the amount claimed by him is due to him owing to the
occurrence of one or any of the three conditions, specifying the occurred
conditions or conditions.
This Guarantee will remain in force up to and including the date------------- **
days after the deadline for submission of Bids as such the deadline is stated
in the Instructions to Bidders or as it may be extended by the Employer,
notice of which extension (s) to the Bank is hereby waived. Any demand in
respect of this guarantee should reach the Bank not later than the above
(Signature, name and address)
* The Bidder should insert the amount of the guarantee in words and figures
denominated in Indian Rupees. This figure should be the same as shown
in Clause 16.1(Bid Security) of the Instructions to Bidders.
**45 days after the end of the validity period of the Bid. Date should be
inserted by the Employer before the Bidding documents are issued.
PERFORMANCE SECURITY
contractor) (hereafter called “the Contractor”) has undertaken, in pursuance
of Contracts No. ------------------------- dates -------------------------- to execute ---
--------- (name of Contract and brief description of Works) (hereinafter called
“The Contract”)
AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the
sum specified therein as security for compliance with his obligation in
accordance with the Contract.
AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible
to you on behalf of the Contractor, up to a total of -----------------------------
(amount of guarantee)* ------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and
we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ---------------------------------------
- (amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
contractor before presenting is with the demand.
We further agree that no change or addition to or other modification of the
terms of the Contract to of the Works to be performed thereunder or of any of
the Contract documents which may be made between your and the Contractor
shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such charge, addition or modifications.
This guarantee shall be valid until 60 days from the date of expiring of
the Defect Liabilities period.
Signature and Seal of the guarantor ----------------------------
*An amount shall be inserted by the Guarantor, representing the percentage
the Contract price specified in the Contract denominated in Indian Rupees.
ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]
contractor) (hereafter called “The Contractor”) has undertaken, in pursuance
of Contracts No. ------------------------- dates -------------------------- to execute ---
--------- (Name of Contract and brief description of Works) (hereinafter called
“The Contract”)
AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the
sum specified therein as security for compliance with his obligation in
accordance with the Contract.
AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible
to you on behalf of the Contractor, up to a total of -----------------------------
(amount of guarantee) ------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and
we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ---------------------------------------
- (amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
contractor before presenting is with the demand
We further agree that no change or addition to or other modification of the
terms of the Contract to of the Works to be performed thereunder or of any of
the Contract documents which may be made between your and the Contractor
shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such charge, addition or modifications.
This guarantee shall be valid until28 days from the project completion date.
Signature and Seal of the guarantor ----------------------------
BANK GUARANTEE FOR ADVANCE PAYMENT
In accordance with the provisions of the Conditions of Contract, sub-clause
51.1 (“Advance Payment”) of the above mentioned Contract, -------------------------------
------------------- (name and address of Contractor) (hereinafter called
“the Contractor”) shall deposit with ---------------------- (name
Employer) a bank guarantee his proper and faithful performance under the
said Clause of the Contract in an amount of --------------- (amount of Guarantee)*
We, the------------------------------ (bank of financial institution), as instructed
by the Contractor, agree unconditionally and irrevocably to guarantee as
primary obligator and not as Surety merely, the payment to ------------------------
---------------- (name of Employer) on his first demand without whatsoever right
of obligation on our part and without his first claim to the Contractor, in the
amount not exceeding -------------------(amount of guarantee)*(in
We further agree that no change or addition to or other modifications of the
terms of the Contractor or Works to be performed thereunder or of any of the
Contract documents which may be made between ---------------------------------
(name of Employer) and the Contractor, shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such change,
addition or modifications.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until --------------------------------------
(name of employer) receives full repayment of the same amount from the
Signature and Seal
Name of Bank/ Financial Institution
* An amount shall be inserted by that Bank or Financial Institution representing
the amount of the Advance Payment, and denominated in Indian Rupees.
Letter of Acceptance
(Letterhead paper of the Employer)
(Name and address of the Contractor)
This is to notify you that your Bid dated for execution of
the (Name of the contract and identification number, as
given in the Instructions to Bidders) for the Contract Price of Rupees
( ) (amount in words and figures) as corrected and modified in
accordance with the Instructions to Bidders* is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed
in para 34.1ofITB for an amount equivalent to Rs. within 10 days of the
receipt of this letter of acceptance up to beyond 60 days from the date of
expiry of defects Liability period i.e. up to and the Additional
Performance Security for an amount equivalent to Rs. shall be valid beyond
28 (twenty-eight) days of Project Completion Date i.e. up to and sign
the contract, failing which action as stated in Para 34.3 of ITB will be taken.
Yours Faithfully
Authorized Signature
Name and title of
Signatory Name of
* Delete “Corrected and” or and modified if only one of these actions applies. Delete
as corrected and modified in accordance with the Instructions to Bidders, if
corrections or modifications have not been affected.
Issue of Notice to proceed with the work
(Letterhead of the Employer)
(Name and address of the Contractor)
Pursuant to your furnishing the requisite security in ITB Clause
and signing of the Contract for the construction of
at a bid Price of Rs.
You are hereby instructed to proceed with the execution of the said works in
accordance with the contract documents.
Yours faithfully
(Signature, name and title of signatory
authorized To sign on behalf of Employer)
This agreement, made on the day of between
(name and address of Employer) (Hereinafter called “the
Employer) and (name and address of
contractor) hereinafter called “the Contractor” of the other
Whereas the Employer is desirous that the Contractor execute
Name and identification number of contract (hereinafter called “the works”)
and the employer has accepted the Bid by the Contractor for the execution and
completion of such works and the remedying of any defects therein, at a cost of
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS
1. In this Agreement, words and expression shall have the same meanings as
are respectively assigned to them in the conditions of contract hereinafter
referred to and they shall be deemed to form and be read construed as part
of this Agreement.
2. In Consideration of the payment to be made by the Employer to the
contractor as hereinafter mentioned, the Contractor hereby covenants with
the Employer to executive and complete the works and remedy any defects
therein in conformity in all aspects with the provisions of the contracts.
3. The employer hereby covenants to pay the Contractor in consideration of
the execution and completion of the works and the remedying the defects
wherein contract price or such other sum as may become payable under the
provisions of the Contract at the times and in the manner prescribed by the
4. The Following documents shall be deemed to form and be ready and
construed as part of this Agreement viz
i) letter of Acceptance
ii) Notice to proceed with the works:
iii) Contractor’s Bid
iv) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
viii) Bill of Quantities and
ix) Any other documents listed in the
Contract data as forming part of the
In witness whereof the parties there to have caused this Agreement
to be executed the day and year first before written
The Common seal of
Was hereunto affixed in the presence of :
Signed, sealed and Delivered by the said
In the presence of
Binding signature of Employer
Binding Signature of Contractor
(For Investment)
I, the undersigned do hereby undertake that our firm M/s
…………………………………………………..……………………………….. would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.
(Signed by an Authorized officer of the firm)
Title of officer
I, the undersigned do hereby undertake that our firm M/s ……………………………………
……………..……………………………….. agree to abide by this bid for a period ............... days
for date fixed for receiving the same and it shall be binding on us and may be
accepted at any time before the expiration of that period.
(Signed by an Authorized officer of the firm)
Title of officer
BOTAD NAGARPALIKA
GOOGLE IMAGE OF PROPOSED SITE OF WORK
Bid Documents of Electrification work for Windrow at SWM Site under
SBM:01 Grant for Botad Nagarpalika
DOCUMENTS TO BE FURNISHED BY BIDDER
PRE-QUALIFICATION CRITERIA
Sr. Description
1 Valid Registration Certificate of E1 & Above Class in Electrical Contractor
2 Bank Solvency Certificate current calendar year not less than 20 % of estimated
3 Registration of Firms (if applicable)
4 Partnership Deed (if applicable)
5 Pan Card copy & Turn over Certificate
6 GST Registration Certificate copy
7 Contractor shall submit EPF/PF Account number, certificate copy
8 I.T. Return Copy of Last Three Years Only
9 Tender Fee (DD ) in favor of "Botad Nagarpalika ”
10 EMD (DD) in favor of ”Botad Nagarpalika”
11 Turn Over certificate 30 % of Estimated Amount in Average of Last Three Year.
12 Contractor should Have an Experience of Work completion (Form 3A) of Similar
nature of work for government or semi government in last Five year as under
( 1 ) One work of 80% of estimated Amount OR
( 2 ) Two works of 50% of estimated Amount OR
( 3 ) Three works of 40% of estimated Amount
13 Site visit certificate with sign of Engineer of Botad Nagarpalika must be attach in
physical submission otherwise disqualify
14 Affidavit on 300Rs. stamp paper for Non Black listed as per attach Annexure:1
In future if Botad Nagarpalika will verify the documents and if they found incorrect/fraud,
contractor is responsible for punishment whichever is decided by Botad Nagarpalika
PMC Engineer Chief officer
Dharmesh. Patel Botad Nagarpalika Botad Nagarpalika
(On the letter head of the firm/company )
(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING/ BLACK
Sub: Undertaking in regard to Stop Deal/ Banned for Business
dealing/ Black List thereof Ref: Tender Notice No
All bidders will have to furnish the following undertaking dully filled in, signed
and stamped for each quoted item of the tender along with the Technical Bid.
orized signatory of M/S here
by certify that
and their proprietor / any partner / any directors of the firm are not stop deal and /
or banned for business dealing and / or black listed by R&B, BOTAD NAGARPALIKA,
Nagarpalika and / or their any subsidiary company viz. BOTAD NAGARPALIKA / R&B /
PGVCL or any other firm.
Seal of the Firm Signature of the Tenderer
SPECIAL CONDITION
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