E-Tender No. 03/2026 (Second Attempt) Tender Document for Annual Rate Contract of Hiring of BUS Services at Shri Govind Guru University, Vinzol (Godhra).

3 refundable), EMD (Refundable), Technical Bid and other required

Opening of technical bid & physical verification of submitted 03/06/2026 at 3:30 pm or

documents any other later date

Shall be intimated after pre-

5 Opening of Price Bid/Financial Bid

1 Year and may be extended

6 E-Tender shall be valid up to

for 1 more year

1 The intending and eligible bidders may submit the tenders online at http://nprocure.com in two bids

systems {i.e. (i) Technical Bid and (ii) Financial Bid} in the prescribed proforma. Tenders are to be

submitted online only using the https://tender.nprocure.com.portal

2 The Bidders who have not enrolled/registered in nprocure portal should enroll/register before

participating in the tender.

3 Interested bidders may submit their quotation online on https://tender.nprocure.com. in as per the

tender document in the Bidders are requested to follow the instructions carefully as per the tender

document and the instructions given in the above said website. All the documents in support of

eligibility criteria etc. are also to be scanned and uploaded along with the Tender Documents. No

tender documents will be accepted after the expiry of stipulated date and time for the purpose under

any circumstances whatsoever. Any corrigendum/addendum regarding this tender will be available

on the above said website only.

4 Tender fee and Earnest Money Deposited (EMD) will be accepted in DD only of

Nationalized/Scheduled Bank (Separate DD for Tender fee and EMD).

5 Shri Govind Guru University (SGGU) reserves the right to reject any or all tenders or part of it which

in the opinion of Shri Govind Guru University does not appear to be in its best interest and the

tenderers shall have no cause of action or claim against the Shri Govind Guru University or its

officers, employees, successors or assignees for rejection of his tender.

6 The interested Tenders or their authorized representative wish to remain present at the time of

technical bid opening may remain present. Commercial bid of Tenderer who technically qualifies

will be opened after technical scrutiny by the University.

Tender for Annual Rate Contract of Hiring of BUS Services Page 2 of

ANNUAL RATE CONTRACT OF HIRING OF BUS SERVICES AT SHRI GOVIND GURU

UNIVERSITY, VINZOL (GODHRA)

Clause - 1 Tender Notice

1.1 University invites tender for hiring of bus on monthly basis (working days) and may be when

required for student/staff transportation & other official needs initially for a period of one

year. However, the contract may be extended for further period of one year on mutual

agreement on the existing terms and conditions, if the services of the contractor are

satisfactory. The interested parties/ service providers may submit their tender in the

prescribed application forms (i) Technical Bid as per Annexure-I, (ii) Financial Bid as per

1.2 Tender fees of Rs. 1500/- and an Earnest Money Deposit (EMD) of Rs. 45,000/- in the form

of Demand Draft in favour of the “The Registrar, Shri Govind Guru University” payable at

Godhra, must be forwarded along with the Tender.

1.3 The tender must reach the following address on or before 01/06/2026 by 05:00 PM at Shri

Govind Guru University, At. Vinzol, Post. Kaknpur, Ta. Godhra, Dist. Panchmahals, Pin

1.4 The Technical Bid (Annexure-I) and the Financial Bid (Annexure-II) should be sealed by the

bidder/agency in separate covers duly super scribed and both these sealed covers are to be

put in a bigger cover which should also be sealed and duly super scribed. The outer envelope

must be super scribed “Tender No. 03/2026 Tender for Hiring of BUS Services”

1.5 The technical bids will be opened by the Committee in the presence of representatives of the

bidders. A maximum of one representatives of any bidder shall be authorized and permitted

to attend the bid opening. At the second stage, financial bids of the technically qualified

bidders will be opened for further evaluation and ranking before awarding the contract.

Clause - 2 : General terms and conditions

2.1 Vehicles to be provided must be of year 2018 model or later and shall not exceed of utilization

in 1.50 Lakh Kms.

2.2 Provide the vehicle as instruction and demand of University along with medically fit drivers

who hold valid Driving License. The University has the right to suspend running of any of

the vehicles during the currency of the contract.

2.3 Vehicles will be under the administrative control of the Shri Govind Guru University during

the contract period.

2.4 Vehicles may be used for the Inter State travels, if required.

2.5 The Contractor has to be registered and should submit a copy GST Registration Number.

2.6 The contract for hiring of the vehicle will be initially for a period of one year. However, the

contract may be extended for further period up to one year upon mutual agreement on the

existing terms and conditions, if the services of the contractor are satisfactory.

2.7 The rates to be quoted are to be filled in the proforma given at Annexure-II (Financial Bid).

The rates quoted shall be fixed for one year, irrespective of the increase in fuel rates, if any,

occurring during the period of the contract. After one year of the contract, any change in the

quoted rates shall be intimated to the University for Mutual Agreement for which the

University has sole discretion.

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2.8 At present university decide the pickup point/cities i.e. Godhra, Lunawada & Balasinor. In future the

university has to right to increase or decrease the pickup point/cities.

2.9 Earnest Money: The earnest money of all the unsuccessful tenderers will be returned as

early as possible after the expiry of the period of the bid validity and after issue of the work

order to the successful bidder. No interest will be payable by the University on the Earnest

Forfeiture of Earnest Money: The earnest money will be forfeited in the following cases:

a) Earnest Money is liable to be forfeited and bid is liable to be rejected, if the tenderer

withdraws or amends impairs or derogates from the tender in any respect within the

period of validity and/or after opening the tender

b) When the successful tenderer does not deposit the security money after the work order

c) If the successful bidder fails to provide vehicles within the prescribed time after the

confirmed orders.

d) When information/certificate/document furnished is found to be false at any stage.

e) When the bid documents have been manipulated or altered after they are downloaded

from the website.

2.10 Contractor will have to give a written undertaking that he accepts all the terms and conditions

of this tender. The contractor should also submit the tender document duly signed and

stamped in all the pages.

2.11 The tampering of meter reading, vehicle usage timings, overwriting of Summary / log sheet

and misbehavior of driver while on duty shall be viewed seriously, leading to cancellation of

2.12 Service Provider shall not engage any person below 25 years of age.

2.13 University reserves the right to cancel the bids or for any particular vehicle without assigning

2.14 EMD should be attached with the application form without which the tender would not be

2.15 Notwithstanding any clause/conditions above, the bidder may note that the BUSES provided

/ drivers deployed shall adhere to flexible in timing/usage considering the academic nature

and work of the SGGU.

2.16 The bid shall remain valid for 180 days after the date of opening of bids.

2.17 The successful bidder shall have to execute an agreement on the non-judicial paper of the

value of Rs.100/- duly signed and stamped.

Clause- 3 Terms and conditions of Contract

3.1 All repairs and maintenance, running costs, fuel, lubricants, salaries of drivers, toll, taxes, etc.

will be borne by the contractor.

3.2 All drivers shall have valid Heavy Goods Vehicle (HGV) / Public Service Vehicle (PSV) / Heavy

Passenger Vehicle (HPV) driving license and a corresponding badge issued by the Regional Transport

Office (RTO) and proof of the same shall be provided by the Contractor.

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3.3 Contractor would be responsible for the good conduct of the drivers employed and if at any

point of time any driver is found to be working against the interest of the university, the said

driver shall be removed by the University and an alternate driver shall be provided

immediately to the university at no additional cost.

3.4 Vehicles should be equipped with CCTV, GPS, Fire Extinguisher (minimum 2), Emergency

Exit, Speed Limit device and other necessary accessories to drive on State and National

highways including night journey.

3.5 Contractor shall obtain vehicle fitness certificate from the Competent Authority, vehicle

registration, comprehensive insurance, payment of road tax, inter-state permit, etc.

3.6 Contractor shall ensure that the driver has valid driving license.

3.7 Vehicle should be able to move freely to the neighboring States without any restrictions.

3.8 Contractor shall provide valid certificate of pollution check for the vehicle from the concerned

authorities from time to time and the same shall be renewed well before the due date. Copies

of the renewal certificates shall be deposited with the University.

3.9 All vehicles shall be comprehensively insured against all risks (including the driver,

passenger/occupants & third party). Insurance policy shall be renewed well before the due

3.10 Vehicles which are in good roadworthy condition.

3.11 The contractor should assume all liabilities and keep the University wholly indemnified

against any action, suit, cost, damages, charges and expenses arising how-so-ever out of the

operation of the vehicles.

3.12 The applicant should not assign this contract or any part thereof to any third party.

3.13 Determination of L1 and Award of Contract:

The evaluation of financial bids shall be carried out with reference to Sr. No. 2 of

Table-1 (i.e., 52–56 seater bus up to 150 KM/day). The bidder quoting the lowest rate for the

said item shall be designated as L1 (Lowest Bidder).

The L1 bidder shall be given the first right of refusal and shall be requested, in

writing, to match the lowest quoted rates of other bidders for all remaining items/categories

specified in Table-1, including different kilometer slabs and per kilometer rates beyond

prescribed limits.

In the event that the L1 bidder accepts and agrees to match such lowest rates for all

items/categories, the contract shall be awarded to the L1 bidder for the entire scope.

In case the L1 bidder fails or refuses to match the lowest rates for all items/categories,

the offer shall be extended to the bidder ranked L2 (second lowest with reference to Sr. No.

2 of Table-1), on the same terms and conditions that should be comply with L1.

If L2 also declines, the process shall be followed sequentially with L3, L4 and so on,

until a bidder agrees to match the lowest rates.

Partial acceptance shall not be permitted. The bidder must agree to match the lowest

rates for all items/categories in totality, failing which the offer shall stand rejected.

3.14 The decision of the Competent Authority in this regard shall be final and binding on all bidders.

3.15 The successful bidder shall execute an agreement on acceptance of the contract, incorporating

the terms of engagement based upon the terms specified in the tender document.

3.16 Performance Security: The successful bidder shall furnish 10% Performance Security of

total value of contract in the form of Demand Draft from a Nationalized/Scheduled Bank and

shall be valid for 14 months from the date of contract. In case of extension of contract the

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performance security may be revalidated accordingly to cover the contractual obligation. The

Performance Security shall be released sixty (60) days after completion of all contractual

obligations. The bid security (EMD) of the successful bidder shall be released on receipt of

the Performance Security.

3.17 Driver should always carry all necessary documents like Registration papers, Insurance

papers, Pollution Under Control (PUC) clearance, RTO tax payment papers, valid driving

license (original), valid badge issued by the RTO.

3.18 In case of breakdown of any vehicle, the Contractor shall provide another vehicle, within two

hours at no extra cost. The University shall have absolute right to charge Rs.1,000/- per day

if the vehicle is not provided within two hours.

3.19 In case of any accident to the vehicle, it will be the responsibility of the contractor or his

representative (drivers) to lodge FIR etc. with police. All RTO issues and traffic violations

are to be taken care by the contractor.

3.20 The contract is valid for providing services of vehicle hiring and at no point of time any or all

of the Staff of Transporter shall raise a claim for employment in the SGGU.

3.21 Drivers should carry sufficient cash for discharging obligations on account of parking charges

& toll taxes. Parking charges & toll fee will be reimbursed, upon the submission of

documents along with such claims.

3.22 Lodging, boarding, transportation of drivers shall be the contractor's responsibility.

3.23 In the intervening period, if a temporary vehicle is provided by the Contractor and its mileage

will be taken separately from reporting to discharging and will be added to the total log book

3.24 The driver provided by the contractor should fulfill the following conditions:

a. Should be in possession of valid driving license issued and corresponding badge for

the class of vehicle he is driving.

b. Should wear uniform which should be properly washed / ironed (Not Colorful).

c. Should be able to read and write Gujarati and Hindi and have minimum three years

d. Should not smoke or drink; chew Pan/Pan masala/Tobacco inside the BUS both while

driving or otherwise.

e. Should not get indulged in any activity inimical to security of the students and staff

f. Should be in possession of Mobile phone and should not use mobile phone, while

g. The age of the driver should be between 25 – 50 years and Medical Fitness Certificate

issued by Competent Authorities from Government Hospital has to be produced while

engaging drivers for duty after award of contract.

In the event of driver not being in presentable dress, not behaving properly, engaging in

rash and unsafe driving, the University shall have right to expel or refuse entry to such

drivers and vehicle to be treated as absent.

The rules & regulations stipulated for drivers by the firms apart from the tender

conditions in the document have to be provided in the form of undertaking and the

signature of the drivers has to be obtained and the copy of the same has to be provided

by the contractor to the University for record purpose after award of contract.

Tender for Annual Rate Contract of Hiring of BUS Services Page 6 of

3.25 Statutory Requirements: It is desirable to have the Registration with EPF & ESIC.

However, if the Service Provider does not possess any or both the above, they shall obtain

the same within one month of commencement of Contract as per the rules applicable for the

service. The contractor will have to fulfill all legal obligations regarding minimum wages,

Provident Fund (P.F.), Pollution Norms, Motor Vehicle Act (MVA), Services Tax etc.

3.26 Driver should be alert /careful enough to take care of items/material kept in the vehicles.

Clause- 4 Terms of Payment

4.1 Monthly bills shall be submitted in duplicate to the authority specified in contract, along with

photo copy of logbook duly signed by the controlling officer / duty slip (in case of daily/ hours

basis vehicle) and payment will be processed on monthly basis.

Clause- 5 Termination

5.1 The University may, without prejudice to any other remedy for breach of contract / terminate

the contract in whole or in parts in the event of the following:

5.2 If the contractor fails to arrange the supply of any or all of the vehicles within the period(s)

specified in the contract or any extension thereof granted by University

5.3 If the contractor fails to perform any other obligation(s) under the contract.

5.4 In case the Contract has to be terminated, 30 days’ notice in writing shall be given by the

Clause- 6 Jurisdiction

6.1 All disputes arising out of this contract shall be subjected to the jurisdiction of

Clause- 7 Eligibility Conditions for Bidders

7.1 The Contractor/Agency should have owned at least Six (6) vehicles e.g., Bus. at the time of

bid submission, with models not older than year 2018 and vehicles registered as commercial

vehicles. In case university requires more than 10 vehicles at a time it will be the responsibility

of the contractor to manage the same & provide from anywhere at the contractual rates.

7.2 The bidder should be registered with GST and Filing GST Returns. (Copy to be enclosed as

7.3 The bidder should have overall experience of five years in the field of supplying at least ten

Bus for at least three years during last three years (w.e.f. date of issue of Tender Notice) to

any Central / State Govt. organization, Public Sector Undertaking / Universities / other

autonomous bodies or a Private / Private Ltd. Companies.

7.4 The Annual turnover of the Bidder should be at least Rs. 50 lakhs in the last three financial

years. Audited financial statements or financial statements showing turnover duly certified

by a Chartered Accountant to be enclosed as proof of the same.

7.5 The bidders should not be blacklisted by any Government Department, or any criminal case

is registered against the firm or its owner/partners anywhere in India. An undertaking to this

effect in the company letter head duly signed by the owner / partner or both to be enclosed

(Annexure-III).

Clause- 8 Submission of Documents

8.1 Proof of ownership: The commercial vehicles under direct ownership of the company

minimum 6 Bus. (or) under lease to the Contractor / Agency, duly stamped, as per Clause

7.1. The RC book should be registered in the name of the Company / lessor of the commercial

8.2 Registration certificate for GST, as per clause 2.5.

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8.3 Registered Partnership Deed or Articles/Memorandum of Association in the case of

partnership firm or Pvt. Ltd. Co. respectively.

8.4 Experience certificate from appropriate authority as per the Clause No. 7.3 of the tender

8.5 Proof of Annual Turnover from Chartered Accountant as per the Clause No.7.4 of the

tender document.

8.6 Photocopy of PAN Card (self-attested).

Clause- 9 Amendment to bid document

9.1 At any time, prior to the date of submission of bid, the University, for any reason whether at

its own initiative or in response to a clarification required by a bidder, modify the bid

document by amendments.

9.2 Such amendments shall be notified and shall be displayed on University website and these

amendments will be binding on all prospective bidders. Without prejudice to the above terms

& conditions, the University shall have the right to include / modify any provision, as deemed

fit, at a later stage.

Signature of Bidder with seal

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1 .Details of the Tenderer

1. Name of the Contractor/Agency: ………………………………………………………………..

3. Year of Establishment:……………………………………………………………………………………

4. Firm type (Like Ownership, Partnership, Pvt. Ltd. Or Ltd. Co. etc..):……………………………………………

7. Payment Details of Tender Fee:

8. Payment Details of Earnest Money:

10. GST Registration number : ………………………………….….…..

2. Total Annual Turnover for Last Three Years (Attach Certified Copies):

Year Total Turnover in (Rs.)

3. Total no of staff:

4. Work Experience :

Sr. Client Name & Address Period

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5. Details of Vehicles :

(a) Copy of Vehicle Registration Certificate

(b) Copy of Vehicle Insurance Certificate

(c) Drivers License Number with renewal date and attach Copies.

(a) Original Demand Drafts (two)

(b) GST Registration number

(c) Copy of GST filling of Financial year 2023-24, 2024-25 & 2025-26

(d) Copy of PAN of the Firm / Company

(e) Copy of Income Tax Return of Financial year 2023-24, 2024-25 & 2025-26

(f) Turn over certificate from Chartered Accountant

(g) List of vehicles along with Certificate of Registration (RC)

(h) Copy of Vehicle Insurance Certificate

(i) Drivers License Number with renewal date and attach Copies.

(j) Proof of ownership of 6 vehicles with models not older than

(k) Certificate / proofs related to work experience

(l) Annexure-III Self-Declaration –No Blacklisting

(a) EPF Registration

Signature of Bidder with seal

Tender for Annual Rate Contract of Hiring of BUS Services Page 10 of

Sr. kilometers per day Rate

1 52 to 56 Seats Up to 100 KM/Day One day rate per bus Rs……… + GST

2 52 to 56 Seats Up to 150 KM/Day One day rate per bus Rs……… + GST

3 52 to 56 Seats Up to 200 KM/Day One day rate per bus Rs……… + GST

4 52 to 56 Seats Up to 250 KM/Day One day rate per bus Rs……… + GST

5 52 to 56 Seats Up to 300 KM/Day One day rate per bus Rs……… + GST

Sr. Bus capacity &

kilometers per day Rate

1 38 to 42 Seats Up to 100 KM/Day One day rate per bus Rs……… + GST

2 38 to 42 Seats Up to 150 KM/Day One day rate per bus Rs……… + GST

3 38 to 42 Seats Up to 200 KM/Day One day rate per bus Rs……… + GST

4 38 to 42 Seats Up to 250 KM/Day One day rate per bus Rs……… + GST

5 38 to 42 Seats Up to 300 KM/Day One day rate per bus Rs……… + GST

Sr. Bus capacity &

kilometers per day Rate

1 28 to 32 Seats Up to 100 KM/Day One day rate per bus Rs……… + GST

2 28 to 32 Seats Up to 150 KM/Day One day rate per bus Rs……… + GST

3 28 to 32 Seats Up to 200 KM/Day One day rate per bus Rs……… + GST

4 28 to 32 Seats Up to 250 KM/Day One day rate per bus Rs……… + GST

5 28 to 32 Seats Up to 300 KM/Day One day rate per bus Rs……… + GST

Sr. Rate per kilometers Rate

1 Rate per kilometer for 52 to 56 Seats above 300 KM Rate Per KM Rs……… + GST

2 Rate per kilometer for 38 to 42 Seats above 300 KM Rate Per KM Rs……… + GST

3 Rate per kilometer for 28 to 32 Seats above 300 KM Rate Per KM Rs……… + GST

Signature of Bidder with seal

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(a) Distance calculation should commence from the time of reporting of vehicle at SGGU/at

designated places.

(b) Bills will be paid on actual trip of bus.

(c) Bus may not be required during vacation and holidays.

(d) Pickup point & time will be decided by the university.

(e) Dropping point & time will be decided by the university.

(f) The minimum working hours shall be ten hours.

(g) *Requirement of bus mention in table No. 2, 3 & 4 is occasionally or may be when required.

(h) Hard Copy of Page No.10 & Page No.11 put together in Cover No.2.

Signature of Bidder with seal

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SELF-DECLARATION –NO BLACKLISTING

(To be printed on bidder letter head)

Shri Govind Guru University,

Vinzol (Godhra), Panchmahals, Gujarat.

Dear Sir/Madam,

In response to the Tender Document for Selection of Hiring of Vehicles at Shri Govind Guru

University, Vinzol (Godhra), I/We hereby declare that presently our Company/firm is having

unblemished record and is not declared ineligible for corrupt & fraudulent practices either

indefinitely or for a particular period of time by any State/Central Government/ PSU/Autonomous

We further declare that presently our Company/firm is not blacklisted/debarred and not declared

ineligible for reasons other than corrupt & fraudulent practices by any State/Central

Government/PSU/Autonomous Body on the date of Bid Submission.

If this declaration is found to be incorrect then without prejudice to any other action that may be

taken, my/ our security may be forfeited in full and the tender if any to the extent accepted may be

Yours faithfully,

Signature of Bidder with seal

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