Consultancy Service for Quality Assurance of Construction of Nari Sanrakshan Gruh at Ghoddod Road, Surat.

Note : Grand total will be considered for evaluation

3.14 If the consultant considers any items of work substandard or unacceptable, he will inform the

contractor as well as R & BD of any rectification required in writing, providing full justification

thereof with all necessary supporting data.

3.15 Inspect the works on substantial completion before take over all indicate to the contractor / R &

BD any rectification required and any outstanding work to be carried by the contractor during the

Defects Liability Period.

3.16 Assist the R & BD in monitoring progress of the works at regular intervals through modern aids

such as computer aided project management techniques. Also review and assist R&BD staff in

effective implementation of Quality control / Assurance system.

3.17 Prepare monthly reports and final audit report ( in six copies) fully describing the progress of the

works and the assistance given by the consultant during the month under review, indicating also

the problem areas and actions required to overcome them by the relevant authority. Monthly

progress report shall consist the progress of work done in detail, planning of the work for the next

month, quality observed during MPR month with photographs, profiles for line level and camber,

highlight the problem areas and actions taken by consultant against the problem areas, physical,

financial and timely progress in percentage.

3.18 Recommendations regarding the methods and procedures for the evaluation and the system for

monitoring of the conditions of the road after the project completion.

3.20 Consultant shall recommend to R & BD to grant the permission to start the work on the basis of

quality check of materials on plant site, Plant and machinery, laboratory facility, weigh bridge and

any other requirements related to tender.

3.21 More over for complete work OR completed items check for building, RCC work, plaster,

masonry work and all other finishing work shall be performed as per IS code Guidelines. Also

inspect the work on completion / substantial completion before taking over in order to identify the

balance work and rectification of defects to be carried out by contractor during defect liability

period. After completion of each and every item, the report shall be submitted to concern officer

for verification and after the grant of permission, the next item shall only be started at site.

3.22 Also other item like concrete work, plaster work, flooring work, sanitation work and all finishing

works etc. shall be checked in accordance with standard specification and design and as per tender

3.23 Each quality aspects shall be reported building wise and item wise as summary report periodically

to R & BD. Also consultant shall furnish the summary of QC test results conducted in each

activity of work and furnish a QC certificate (regarding Quality of material and workmanship and

performance) along with contractors each invoice (RA BILLS)

3.24 Final report shall have concluding remarks (Building wise – Item wise) about overall quality of

building also consultant shall recommend the methods and procedures for evaluation and system

for monitoring the condition of road.

3.25 The consultant shall conduct technical audit of work. In addition to regular audit activities of

works the auditor shall also examine the following:

(A) The description, procedure, and quality to works executed accurately reflect the requirements

as per prevailing site condition. (B) R & BD site staff has followed correctly or not the system for

monitoring of work progress and supervision of works. (C) System followed for maintenance and

documentation of site instruction book, reports, minute of meetings and other documents are being

followed correctly and in accordance with the procedures acceptable to R & BD or not.

3.27 Consultant Responsibility for Building Works.

To verify the line out of road in accordance with approved drawing and site situation and to

suggest modifications wherever necessary as per technical requirement.

The consultant shall check and approve the design and procedure of staging and form work for

building work and also check reinforcement, form work and concrete to be casted first time in

component of the building work and guide the R&B.D. Staff for good workmanship and quality

and record to be maintained.

The consultants shall verify the actual foundation level along with strata and approve the same as

well as also verify and approve the tilt and shift in well sinking / pile foundation and suggests

modifications or remedies when it is beyond permissible limits. The consultant shall verify the

records of well sinking / pile to be maintained.

The consultants shall witness first time pre stressing / post stressing of girders / slab in pre-

stressed superstructure and also check and verify the results of pre-stressing.

The testing of all material & C.C. cubes etc. shall be tested as per norms & as shown for road

3.28 To check measurements and keep measurement records as per direction of R&B.

3.29 To assist R&B to order the removal improper / substandard work.

3.30 To assist R&B in co-ordination work with different agencies and hold meetings for proper and

timely implementation of the works.

3.31 To carry out periodic review of contractor's resources vis-a-vis work program.

3.32 To check building inventory item wise incorporating all basic data and details of road;

3.33 To carryout existing building condition survey and listing all defects on Concrete surfacing.

3.34 To carryout a Safety Audit of the project reach through a qualified & experienced Building Safety

Auditor as per manual on building Safety Audit. Review and maintain the work zone as per IS

code and tender specifications for concrete during construction work. After construction is

completed, review and verify building safety criteria at site, certify the same and submit building

safety audit report survey.

3.35 Whenever required provide remedial designs.

3.36 Any other assignments given by the 'Employer'. The scope shall however remain restricted to such

services as necessary for fulfilling the stipulated obligations of the Engineer.

3.37 The executive engineer has right to use consultant services during the assigned period for the

other works under the jurisdiction of Surat (R&B) Division No.1, Surat for which no extra

remuneration will be paid.

OFFICE ACCOMODATION

The office of consultant’s team leader shall be maintained at Surat having approximate area of

to 60 Smt. The consultant shall make available suitable office accommodation for team leaders &

associated staff including office furniture, office equipment, and other relevant requirements as

per necessity of a T.L. and associated staff. It shall be maintained & managed by consultant at his

own cost. The consultant shall bear the cost of electricity telephone bill and water consumer etc. at

office accommodation including all taxes.

It is expected that the consultant will set up field office for construction engineer, A.R.E. &

Lab Technician as indicated below. Office accommodation space at District Place as per client

discretion including, laptop, computer with necessary networking system and furniture shall be

procured by consultant at his own cost. The Team leader is accepted to attend review meeting at

Gandhinagar and Surat once in a week or as required.

Sr. NOS. OF PROPOSED LOCATION

POSITION / PERSON

No. PERSON OF OFFICES

1 Team Leader 1 Surat

2 Quality Control Engineer 1 Site

3 Site Engineer 1 Site

4.01 Laboratories of CONTRACTOR / GERI / Polytechnic / Engineering Collages SVNIT / MSU

recognized Pvt. Labs shall be used. Also according to contract conditions the contractor shall

provided a fully equipped field testing laboratory. The consultant will have full access to witness /

supervise the tests in contractor’s laboratories during contract implementation. The testing results

shall be signed by consultant, contractor and departmental engineer.

4.02 Contractor shall make available free of cost core cutting machine in working order along with

operator and fuel at each site of work core sample is contempt.

4.03 At Laboratories of GERI / Polytechnic / Engineering colleges / R & B GOG recognized NABL

labs shall be used. All the day to day testing shall be carried out at contractor laboratory and

another test carried out as independent laboratory. Tests should be carried out as per prevailing

rules and relevant NBC / IS codes. And frequency of test given in tender schedule. Tests on site in

presence of representatives of consultant, contractor and same shall be reported to authority

engineer / representatives of authority engineer. The sample taken on the site for sending above

laboratories should be done in the in presence of Team leader, contractor and same shall be

reported to authority engineer / representatives of authority engineer

6.01 Consultancy services are required for a period of 18Months or original work extended time limit

of work whichever is later and will start on issuing work order

6.02 During monsoon from 01/07 to 30/09 (July to September) the staff shall be curtailed to

requirements of site or as directed by engineer in charge.

7.0 REPORTING REQUIREMENTS

7.01 Reports required to be submitted in four copies (on CD/USB/Email and typed – hard copy) to R &

B include the following.

 Monthly reports on the activities progress and major issues and the observations by the Field

Engineer.(as per 3.17)

 Quarterly report covering summary of progress and quality checks (item wise and road wise) with

remedial measures and penalty measures.

 Final audit report containing building wise detailed report of quality and other relevant information.

 Building wise quality – certificate covering overall view of quality and all items with contractors each

R.A. bill and Final bill.

 Safety audit through a qualified and experienced building Safety Auditor as per NBC / IS

Code guidelines and submission of report with cost effective measures and its estimate

The Proposed schedules for submission of various reports are as follows.

No. Report Time of Submission

Quality Assurance Manual for the entire project

covering type and nature of QC tests to be conducted, Within 15 days from

acceptance criteria, frequency of tests, Standard commencement of services.

observation sheets and documentation.

Safety audit through a qualified and experienced

Building / Road Safety Auditor as per IS Code/ IRC / Within 15 days from

MORTH / NBC guidelines and submission of report commencement of services.

with cost effective measures and its estimate.

Monthly Reports on the activities in progress and

For every month by 20th date

3 major issues and the observations of the consultant’s

in following month.

Quarterly reports covering summary of progress and

By the end of every quarter of

quality checks (Activity wise) results of

4 assignment within 20 days

audit notes including remedial measures if suggested

after the expiry of quarter

and non conformance reports and their disposal.

Final completion report including status of audit notes,

Within one month after

NCR and its disposal and status of Quality control

5 completion of consultancy

Tests conducted along with required frequency and

results of QC tests.

Within one month after

Certificate regarding Quality of work executed for each

6 completion of work and with

activity of work.

Recommendations regarding methods and procedures Within one month after

7 for evaluation and the system for monitoring the completion of consultancy

condition of concrete after completion. assignment

Before starting of execution of

8 Design drawings

particular activity.

Note : Reports shall be submitted monthly wise individually.

DATA AND ASSISTANCE TO BE PROVIDED BY THE CLIENT

8.01 The following will be provided by R & BD:

 Copies of network maps of building.

 Copies of estimated and contract agreements, work orders and tenders between R&B and contractors.

 Access to all other necessary data and facilitation of consultations required for the performance of the

consultant’s duties.

9.0 CONSULTANT’S RESPONSIBILITY

In addition to what is specified under the scope of services the consultant shall be responsible for –

9.01 The consultant will be responsible for providing all other necessary facilities and logistical support

for him/her self and supporting staff, including office and residential accommodation,

transportation, office equipment, communications, utilities, office supplies, and other support

requirements. The consultant shall also purchase/hire different types of vehicles as per need.

9.02 For the entire work consultant shall have to purchase 3 nos. of computer (P IV type, 40 GB HDD,

256 Ram, with CD Writer and CD ROM, 1.44 Floppy Drive, Pen Drive etc.) along with laser

printers of known brand (10-12 ppm, B/w, A-4).

9.03 Consultant shall also purchase necessary office furniture at the office of regional team leader, and

team leaders and at District Places for staff.

9.04 Consultant shall have to inform & submit register of activities carried out on site in pursuance of

9.05 To provide adequate staff with required tools, plants& equipment needed & convenience to field

staff perform their duties efficiently and to submit presence register regularly to engineer-in-

9.06 Offices / staff accommodation to be arranged & all related cost will be borned by consultant.

9.07 Office supplies communication, utilities and other supporting requirement.

9.08 To carry out every type of measure for qualities & technical audit and thus assure the client for

quality of the work as specified and reporting to be done to concerned Executive Engineer /

Superintending Engineer.

9.09 Consultant shall be totally responsible for the quality of the work. He shall be held responsible for

any type of defects or adverse query in the respect of quality of work noticed in future. He will be

liable for legal action for these defects or adverse query.

9.10 Consultant’s services include consultancy, supervision, Project supervision service like third part

inspection and quality assurance and rectification of works with methodology of R & B

department or as directed by concern Engineer-in-charge / Superintending Engineer.

9.11 The material collected at site of works shall be cross checked by consultant, if required to satisfy

the quality of material as per prevailing norms of Roads & Buildings Department in the presence

of contractor. The samples of Materials shall be sealed and sent to Government approved

laboratory for tests. The payment of additional checks shall be borned by the Roads & Buildings

9.12 If any rectification in work is asked to the contractor, then consultant have to get the work rectified

and certificate regarding rectification shall be produced to Roads & Buildings Department before

payment of R.A. bill to contractor. The consultant will be totally held responsible for satisfactory

rectification work.

9.13 Consultant shall provided quality assurance certificate with every running bill of the main work, as

specified / or ask by Engineer – in – charge. Final quality assurance certificate shall also be

provided with final bill of main work.

9.14 Consultant shall check and measure all measurements on site and sign on respective measurement

sheet like Request For Inspection (RFI) in EPC work/ measurement book given by R&B

9.15 Consultant shall assist by visiting site the above work during defect liability period in each quarter

and report for condition / damages occurred of building shall be reported with all colour

photographs / necessary documents unit wise / Strip Plan to authority engineer with rectification

treatment. Joint visit with contractor shall also be planned by authority if required. The decision of

Authority Engineer will be final in case of any discrepancy or doubt.

9.16 Material consumption certificate and testing schedule. as per frequency instructed by the

engineer in charge to be maintained by TPI. No additional cost will be paid separately.

10.0 CONTRACTUAL ARRANGEMENT

10.01 The consultant’s contract will be with R & B D and will be Consultancy services contracts.

11.0 PAYMENT SCHEDULE

11.01 The consultancy fee shall be paid for in Indian Rupees only.

11.02 The running bills shall be claimed as percentage of running Bill of work done limited to tender

amount of TPI/Tender.

 The consultancy running bills shall be paid simultaneously with payment of R.A. bills of

Contractor from time to time or as per grant availability.

 Income tax / service tax and any other taxes arise from time to time shall be deducted from each

 Advance payment shall not be made.

 Final payment shall be made only after the final report and final statement, have been submitted by

the consultants and approved as satisfactory by the client.

11.03 Consultant will have to submit the certificate from concern DEE’s showing satisfactory work is

carried out by consultant as per T.O.R with every bill and presence of consultant shall be got

registered from the departmental engineer.

11.04 Consultant will have to submit the certificate of attendance / presence of their staff from

concerned Dy. Executive Engineer with every running bill, otherwise payment will not be done.

Specifically the separate daily attendance of every staff members (duly signed by them) have to be

submitted with the running bill and payment will be made as per actual presence of the staff. The

attendance register of staff should be counter signed by concerned Deputy Executive Engineer or

Executive Engineer of R&B Department.

11.05 Payment shall be made on pro-rate basis as per the original work progress, limited to the tender

amount of this work.

Amount of Original work

R.A. Bill = X Tender amount of this work.

Total tender value of original work

*And Payment on man month whichever is least.

12.01 Penalty action for delay

In case of delay in completion of services, a penalty equal to 0.1% of the contract price per day

subject to a maximum 10 % of the contract value will be imposed and shall be recovered from

payments due/performance security. However in case of delay due to reasons beyond the control

of the consultant, suitable extension of time will be granted.

12.02 Consultant liability towards the client

Consultant shall be liable to indemnify the Client for any loss or damage accrued or likely to

accrue due to deficiency ion service rendered by him which shall include any or all cost and

expenses incurred by the Client in removing the deficiency in service including engaging any

other consultant.

12.03 Warning/Debarring

In addition to the penalty as mentioned in above para, warning may be issued to the erring

Consultant for minor deficiencies. In the case of major deficiencies causing adverse effect on

reputation of the Client, other penal action including debarring the consultant for one to three

years period may also be initiated.

12.04 The Authority expects all the key personnel specified in the proposal to be available during

implementation of the Agreement. The Authority will not consider any substitution of key

personnel except under compelling circumstances beyond the control of the consultant and the

concerned key personnel. Such substitution shall be limited to not more than two key personnel

subject to equally or better qualified and experienced personnel being provided to the satisfaction

of the Authority. Replacement of the team leader will not normally be considered and may lead to

disqualification of the applicant or termination of the agreement. Replacement of two key personal

shall be permitted subject to reduction equal to 3% (Three percent) of total Fee payment of

consultant after replacement. In case of second replacement, reduction in fee payment shall be 6%

(Six percent) thereafter.

13.0 PERFORMANCE SECURITY

The amount of Security Deposit shall be 10 % of estimated consultancy amount. Consultant shall

be required to submit 5% of Security at the time of agreement in the form of FDR/NSC pledged in

favour of Executive Engineer, Surat (R&B) Division No.1, Surat FDR of Nationalized /

Commercial Bank Remaining 5% will be recovered from R.A. Bills. The validity of NSC / FDR

shall cover entire duration of consultancy period plus 3 months. The NSC / FDR will be return

after satisfactory completion of the agreement duly recommended by concern Exe. Engineer and

remaining 5% shall be refunded after Defect liability period of original work.

Deputy Executive Engineer

Surat (R&B) Sub Division No.

Executive Engineer

Surat (R&B) Division No.1,

I. FORM OF CONTRACT

COMPLEX TIME-BASED ASSIGNMENTS

THIS CONTRACT (hereinafter called the “Contract”) is made on the day of the month of

2021 between, on the one hand, Government of Gujarat, Roads and Buildings Department

(hereinafter called the “Client”) and, on the other hand, under this Contract, namely

(hereinafter called the “Consultants”).

(a) The Clients has requested the Consultants to provide certain consulting services as defined in the

General Conditions attached to this Contract (hereinafter called the “Services”).

(b) the Consultants, having represented to the Client that they have the required professional skills,

personnel and technical resources, have agreed to provide the Services on the terms and conditions

set forth in this Contract; and

(c) the Client has received the fund from the Government towards the cost of the Services and intends

to apply to eligible payments under this Contract, it being understood (i) that payments will be

made only at the request of the consultant and, (ii) that such payments will be subject, in all

respects, to the terms and conditions of the agreement, and (iii) that no party other than the Client

shall derive any rights from the agreement proceeds.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this Contract:

(a) The General Conditions of Contract (hereinafter called “GC”);

(b) The Special Conditions of Contract (hereinafter called “SC”);

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the

Contract; in particular;

(a) The Consultants shall carry out the Services in accordance with the provisions of the

(b) The Client shall made payments to the Consultants in accordance with the provisions of

IN WITNESS WHEREOF, the Partivadoes hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

FOR AND ON BEHALF OF

Government of Gujarat, Roads and Buildings Department

Executive Engineer

Authorized Representative

FOR AND ON BEHALF OF

Consultant’s Name

Authorized Signatory

ABSTRACT OF THE WORKS

Sr No of No. of Bridge

Name of District Length

Say Total (A) 1 -

Executive Engineer

Surat (R&B) Division No.1,

ABSTRACT OF THE WORKS

Name of Name of Work

No Rs. in Crore

Consultancy Service for Quality Assurance of Construction of Nari Sanrakshan Gruh at

Ghoddod Road, Surat

Surat (R&B) Consultancy Service for Quality Assurance of

1 Division No.1, Construction of Nari Sanrakshan Gruh at

Surat Ghoddod Road, Surat

Executive Engineer

Surat (R&B) Division No.1,