CONSTRUCTION OF MSW REFUSE TRANSFER STATION WITH SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF MACHINERIES / EQUIPMENTS, TRANSPORTATION OF COMPACTED MSW FROM TRANSFER STATION TO TREATMENT / LANDFILL SITE AND SETTING UP OF MATERIAL RECOVERY FACILITY INCLUDING OPERATION & MAINTENANCE OF WHOLE SYSTEM FOR THE PERIOD OF 05 YEARS AT MOTA MOVA FOR RAJKOT MUNICIPAL CORPORATION.

DATE OF SUBMISSION OF TECHNICAL BID, TENDER 18/07/2026, 18:00 Hour

FEES, EMD AND OTHER DOCUMENTS IN HARD

VERIFICATION OF SUBMITTED DOCUMENTS (EMD, From 21/07/2026, 16:00 hours Onwards

E-TENDER FEE, ETC.)

OPENING OF ONLINE TENDER (If Possible) From 23/07/2026, 16:30 hours Onwards

ESTIMATED AMOUNT Rs. 27,81,88,424.01/-

DOCUMENT FEES Rs. 23,500/-

TO BE SUBMITTED TO:

Environment Engineer

Solid Waste Management Department,

Rajkot Municipal Corporation.

Dr. AmbedkarBhavan, Dhebar Road

Rajkot-360001 (GUJARAT)

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

TABLE OF CONTENTS

2 POST-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE ............................................................

ANNEXURE – III: LIST OF SIMILAR PROJECTS DONE IN LAST SEVEN YEARS .....................................................

ANNEXURE – V: PHOTOGRAPHS OF PARTNERS, MANAGING DIRECTOR ........................................................

ANNEXURE – VIII: IMPORTANT INSTRUCTION TO TENDERER/BIDDER............................................................

ANNEXURE – X: ON THE MANUFACTURER’S /AUTHORIZED SUPPLIER’S LETTER HEAD ..................................

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

NOTICE INVITING TENDER:

Tender Notice No. RMC/SWM/2026-27/03

Organization Name Rajkot Municipal Corporation

Department Name Solid Waste Management Department

Scope of Work To construct MSW refuse transfer station with supply,

installation, testing and commissioning of machineries/equipment

and Material Recovery Facilityincluding operation and

maintenance of whole system for 05 years at Mota Mova for

Rajkot Municipal Corporation.

Tender Type Open NCB

Bidder Nationality Indian

Type of Contract Work

Bidding Currency Indian Rupees

Joint Venture Allowed

Schedule of Pre-bid Meeting / 01/07/2026 up to 11:30 hrs. at

E-Tender Online Query Office of the environment engineer,

Room No. 03, 3rd floor, Rajkot Municipal

Corporation, Dhebar Road, Rajkot.

Document 14/07/2026, 18:00 Hour

downloading last

Last date & time of 14/07/2026, 18:00 Hour

online Bid submission

Physical submission Rajkot at Office of the environment

of EMD, Document engineer, Room No. 03, 3rd floor, Rajkot

Fee, PQ bid, technical Municipal Corporation, Dhebar Road,

bid and Supporting Rajkot.

Opening of PQ From 23/07/2026, 16:30 hours

(Technical) Bid Onwards

(Online) (If Possible)

Opening of Price Bid Intimated later (Online)

Bid validity period 120 days from opening of Price- Bid

Project Duration For Capital Works - 1.5 Year (Excluding

Monsoon Period)

For O&M – 05 Years (Including Monsoon

Payment Details Document Fee Rs. 23,500/-In form of Account Payee

Demand Draft payable in the favourof

“TheMunicipal Commissioner, Rajkot

Municipal Corporation”.

EMD Total amount of EMDRs. 27,82,000/-

EMD Total amount of EMDRs. 27,82,000/-

shallhave to bepaid in form of

DEMANDDRAFT in favor of "The

Municipal Commissioner,

RajkotMunicipal Corporation", Rajkot,

from any Nationalized Bank or Scheduled

Bank (except Co-operative Bank) in India.

Estimated Value Rs. 27,81,88,424.01/-

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General Terms & Conditions Bidders who wish to participate in this E-Tender will have to

procure valid digital certificate as per information Technology Act

2000. Bidders can procure this certificate from any of the

Government approved certifying agency i.e. (n) Code Solution.

Bidders shall upload the tender documents after submitting the

DD details for tender fees and EMD details online. The Demand

Draft toward Tender Document fees can be submitted along with

Earnest Money Deposit before the due date as specified above.

This should be as per details given online and it should be drawn

before last date of the uploading of the tender. The intending

bidders shall have to submit the following documents along with

the EMD. The Bidder should submit all the forms electronically

(a) The CD containing technical & financial details required

for evaluation dully digitally signed.

(b) Power of attorney.

(c) Company’s profile and certificate of registration of

company under the law.

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for this work is available only in electronic

format which can be download free of cost by the bidder.

SUBMISSION OF TENDER: -

Tenderer shall submit their offer in electronic format on above

mentioned website on or before the scheduled date and time as

mentioned, after Digitally Signing the same. No price bid in

physical form will be accepted and any such offer if received by

Rajkot Municipal Corporation will be out rightly rejected. Bidder

shall have to submit separate account payee DD for Tender Fee &

EMD drawn in favour of The Municipal Commissioner, Rajkot

Municipal Corporation

OPENING OF TENDER: -

The Technical Bid will be opened on the specified date online on

website https://tender.nprocure.com Bidders or their

representative who wish to participate in online tender opening

can log on to https://tender.nprocure.com on the due date and

time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Rajkot Municipal

Corporation, Solid Waste Management Department at the time of

tender opening can do so. Only one representative of each firm

will be allowed to remain present.

Information for online participation 1. Internet site address for e-Tendering activities will be

https://tender.nprocure.com

2. Interested bidders can view detailed tender notice and

download tender documents from the above-mentioned

3. Bidders who wish to participate in online tender must register

with the website through the “New User Registration” link

provided on the home page. Bidder will create login id &

password on their own in registration process.

4. Bidders who wish to participate in this tender need to procure

Digital Certificate as per Information Technology Act-2000

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

using that they can digitally sign their electronic bids. Bidders

can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at

below mentioned address and they will assist them in

procuring the same. Bidders who already have a valid Digital

Certificate need not to procure the same. In case bidders

need any clarification regarding online participation, they can

M/S (n)code Solution

301, G.N.F.C. Info Tower,

Near grant Bhagwati Hotel,

Ahmadabad 380015, India.

URL: https://tender.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in

predefined forms of tender fee, EMD, PQ (Technical) or

experience details and Price bid only.

6. Bidder should upload scan copies of reference documents in

support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on

final submission link to submit their encrypted bid.

Bidder should also submit Document Fees, EMD, Technical bid

document & Reference Documents in hard copy if such

instructions are given by the tendering authority.

Environment Engineer

Solid Waste Management Department

Rajkot Municipal Corporation

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

Rajkot Municipal Corporation intends to carry out the CONSTRUCTION OF MSW REFUSE TRANSFER

STATION WITH SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF MACHINERIES / EQUIPMENTS,

TRANSPORTATION OF COMPACTED MSW FROM TRANSFER STATION TO TREATMENT / LANDFILL SITE AND

SETTING UP OF MATERIAL RECOVERY FACILITY INCLUDING OPERATION & MAINTENANCE OF WHOLE

SYSTEM FOR THE PERIOD OF 05 YEARS AT MOTA MOVA FOR RAJKOT MUNICIPAL CORPORATION.Post-

qualification process for selection of Contractors for the civil works and allied mechanical, electrical work

etc. will lay high emphasis on the ability and competency of contractors to do high quality work within the

given time schedule.

Details of project is as under

Sr.No. Short Description Period of Approx. Estimated cost

completion (Rs. Lacs)

1 CONSTRUCTION OF MSW REFUSE TRANSFER 1.5Year(Excluding Total Capital + O&M

STATION WITH SUPPLY, INSTALLATION, TESTING Monsoon) For Cost for 1st Year:

AND COMMISSIONING OF MACHINERIES / Capital Works 27,81,88,424.01/-

EQUIPMENTS, TRANSPORTATION OF COMPACTED &

MSW FROM TRANSFER STATION TO TREATMENT / 05 Years For O&M

LANDFILL SITE AND SETTING UP OF MATERIAL After Successive

RECOVERY FACILITY INCLUDING OPERATION & Completion of

MAINTENANCE OF WHOLE SYSTEM FOR THE Capital Works

PERIOD OF 05 YEARS AT MOTA MOVA FOR RAJKOT

MUNICIPAL CORPORATION.

1. Work shall mean, which are completed or Ongoing as on last day of previous month from date of

submission of tender.

2. All the information shall have to be filled in the prescribed statement wherever mentioned.

3. All the details required in the prescribed statement shall have to be duly filled up. No information

shall be left out. Relevant item without required information shall not be considered for evaluation.

4. All the required attachments shall have to be invariably attached. Relevant item, without required

attachment shall not be considered for evaluation.

5. Rajkot Municipal Corporationreserves the right to accept any one or reject all the offers / tenders

without giving any reasons thereof.

6. The details given by the applicants in the post qualification documents will be evaluated as per

qualifying criteria;Rajkot Municipal Corporationreserves the right to restrict the list of post-qualified

applicant to any number deemed suitable by it. Rajkot Municipal Corporation’s decision for post-

qualifying the applicants shall be final and binding to all.

7. The Bid and its copy shall be typed or written in English language using indelibleink and signed by the

authorized signatory of the Bidder who shall also initial each page, in indelible ink. Bidder shall duly

sign and stamp on right side bottom corner of each page of bid document. All the alterations,

omissions, additions or any other amendments / Addendum Corrigendum published for this Bid shall

be initialed by the authorized signatory.

8. At any time prior to 72 hours of the last date and time of online submission of Bids Rajkot Municipal

Corporation may, for any reason, whether at its own initiative or in response to clarifications

requested by any Bidder, modify the tender by issuance of Addenda. All interested Bidder shall have to

check the www.nprocure.com. The Bidder shall not transfer the tender document to another

interested party.

9. Conditional tender shall be liable to be rejected.

10. Tender Fee is non-refundable.

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

2 POST-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

2.1 DETAILED ASSESSMENT

The bids received under mentioned procedures shall be assessed and evaluated based on the qualification

criteria and evaluation procedure prescribed hereunder:

A. The applicant who is not capable of meeting requirement listed below in shall not be qualified for

the works. Post qualification of applicant will be based complying minimum criteria regarding their

particular experience, financial position, personnel and equipment capabilities and other relevant

information as demonstrated by the applicant’s responses in the forms attached to the Letter of

application. The qualifications, capacity and resources of proposed subcontractors will not be taken

into account in determining the Applicant’s compliance with the qualifying criteria. The applicant

should specifically note that all information given including those in the form of various formats

must be supported by certificates from respective authorities of Government, Semi Government,

ULBs (Urban Local Bodies) only (Should be signed and stamped by officer not belowthe rank of

Executive Engineer or equivalent) duly attested.

Contractor can furnish the details on the separate sheets, but the format should not be changed in any

• Financial capacity

• Past Experience

2.1.1 Financial Capacity

2.1.1.1.1.1 Definitions

• “Financial Statements” consist of Profit and Loss Statement, Audited Balance Sheet signed and

stamped by Chartered Accountant, Turnover Certificate on letterhead of Chartered Accountant duly

signed and stamped by Chartered Accountant and if available, cash flow statements (also called

“Sources and Applications of funds” statements).

Base year and Escalation

The base year shall be taken as 2025-26.

Following enhancement factors will be used for the cost of works executed and the financial figures to

bring to a common base for the value of works completed in India.

Year before multiplying factor

Three (2022-23)

Seven (2018-19)

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

2.1.1.2 Documentation to be used and referred.

All applicants must submit Audited annual reports/financial reports. Firms that do not publish financial

statements, such as partnerships, shall submitspecially prepared statements duly stamped and signed by

Chartered Accountant. A qualified external auditor should certify such statements. Annual reports shall

include the auditor's certification.

2.2 Joint Venture / Consortium/association

Joint Venture / Consortium/association shall be between a maximum of 02 members including

the prime bidder or the leader of the consortium and will solely responsible for the entire scope

of work. Consortiumshallcomplywiththefollowingminimumrequirements:

a. The consortium as a part of the Joint Venture / Consortium/association agreement shall

declare and nominate the leader of consortium who will be deemed to be prime bidder or may

be called as lead partner or partner in charge.

b. The consortium shall be between a maximum of 2 members including the prime bidder or the

leader ofthe consortium and will solely responsible for the entire scope of work. (Refer J/V

Agreement format inVol–I).

c. Theconsortiumasapartoftheconsortiumagreementshalldeclareandnominatetheleaderofconsort

ium who will be deemed to be prime bidder or may be called as lead partner or partner

d. The consortium agreement shall clearly and unambiguously specify the roles, duties and

responsibilitiesof each of the consortium members including binding of both parties for

execution of the project.

e. The consortium agreement shall be notarized, and the original agreement shall be attached

with thequalification bid and shall not be modified and amended without prior approval of

theRajkot Municipal Corporationduringtheentire periodofcontractperformance.

f. One of the consortium members may be the OEM Agency /Supplier of the Compactor and

hook liftingequipment, including installation, testing, and commissioning of whole system at

transfer station site shallsubmitthenotarizedcopyofback-to-back supportofmanufacturerin

thequalificationbid.

g. In case Bidder is forming a Joint Venture, all the eligibility related to Technical and Financial

Capacity hasto befulfilledcollectivelybytheJointVenture/ Consortiummembers.

h. ExperienceofWorkCarriedoutbyallJointVenture/ConsortiummemberswillbeconsiderforEvaluati

on, subject to the fact that, the Bidder should have clearly mentioned their stake in the

JVagreement of the executed Work. If not mentioned, then bidder has to provide certificate

theirpercentagestakeandamountofworkdonebyeachJointVenture/Consortiummembers(Share/

Stake)insaidprojectissuedby CompetentAuthority (Client).

i. Payment shall be made to a prime member in a joint venture/ consortium.

j. Modification / termination of JV/ Consortium/association partner or Dissolving JV before

defect liability period and O & M period (i.e. 05 years) is not at all allowed. In case it happens

by any Joint Venture members due to any of the reason, the work shall be terminated with

immediate effect and the terms of Termination for Contractor Default in Volume – II shall

become applicable.

k. Lead partner/ Prime member must have RTS Mechanical Equipment Supply + Operation

&Maintenance experience.

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

2.3 Qualifying Criteria

A. Annual Turnover

Bidder must have achieved a minimum annual turnover (defined as billing work in progress and

completed in all classes of Project works only) in any one year over the last seven financial years

(ending 31.03.2026) of the annual value Rs. 27,81,88,424.01/-. However, if any tenderer has completed

his/their books of account with provisionally for year 2025-26, in such case they can submit the

provisional CA certified turnover, Profit & Loss Statement, Balance sheet and it will be considered in

last 7 FY data.

B. Working Capital Required

The applicant should give undertaking (on CA Certificate) that he has access to or has available liquid

assets (aggregate of working capital, cash in hand & uncommitted bank guarantees) and/or credit

facilities equal to 25% of the value Rs. 27,81,88,424.01/- (i.e. 25% of Rs. 27,81,88,424.01/- = Rs.

6,95,47,106/-) of the contract/ contracts applied.

C. Techincal Criteria

Experience of having successfully completed or substantially completed workssimilar works during last

7 years ending on last day of previous month from date of tender invited, in each of the following.

Sr. No. Criteria

C1 Civil + RTS Mechanical Equipment Supply + Operation &Maintenance Work

i RTS construction cost Experienceofhavingsuccessfullyexecutedor substantially completed

Rs. 9,58,22,384.01/- works followingworksforduringlastsevenyearsendingonlast day of

previous month from date of tender invited.

One*Similarworksofconstructioncostshouldnotbelessthan40%(i.e. Rs.

3,83,28,953.60/-)oftheestimatedRTScivilworkofthistender.

Bidder shouldbe eitherregistered“AA” classcontractorissued by RMCor

any Central / State Government or Equivalent Authority.

ii SupplyofRTS Experience of having successfully or substantially completed works

Mechanical supply RTSequipmentoffollowingvalue

Equipment duringlastsevenyearsendingonlast day of previous month from date of

Rs. 13,17,98,940/- tender invited,bidder should have following experience for supply of

RTS equipments (Stationary Waste Compactor, container, Hook lifter

One ^Similar works of supply of RTS equipment cost should not be less

)oftheestimatedcostofRTSequipmentinthis tender.

EitherbidderoritsOEMshouldhaveaboveexperience.

MoU/TAwith experienced OEMofRTSequipment

shallbedonewhohasexperienceof above criterion for supply of RTS

equipments (Stationary Waste Compactor, container, Hook lifter

iii Operation and The bidder should have experience of successfully executing the

maintenance of following works continuously for at least 2 years during the last

Refuse Transfer years ending on the last day of the month preceding the month in

station (RTS) which the tender is invited.

One ##Similar works of MSW handling in which yearly work quantum

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

Sr. No. Criteria

MSW Qty. to be shouldnotbelessthan40%(i.e.43,800

handled by RTS MT/Year)oftheestimatedyearlyworkofthis tender.

1,09,500MT/Year

iv Experience for The bidder should have experience of successfully executing the

mechanized Material following works continuously for at least One year during the last

Recovery Facility years ending on the last day of the month preceding the month in

(MRF) which the tender is invited.

MRF for MSW One$Similarworksof operation and maintenance of

operationusing MRFforMSWwithprocessing daily capacity not less than 40% (i.e.

(own/rented) TPD) of the estimated qty. of MRF in this tender.

system= 100 TPD

(average of any one

years in last seven

Installation of Bidder should have experience of mechanized MRF which is

MechanizedMRF intermediate at RTS for fresh MSW (Till bid submission date)

machinery = 100 TPD One$$SimilarworksofInstallationofMRFforMSWwithprocessing daily

Capcity capacity not less than 40% (i.e. 40 TPD) of the estimated qty. of MRF in

C2.1 Civil Work

i RTS construction cost Experienceofhavingsuccessfullyexecutedor substantially completed

Rs. 9,58,22,384.01/- works followingworksforduringlastsevenyearsendingonlast day of

previous month from date of tender invited.

One *Similarworksofconstructioncostshouldnotbelessthan40%(i.e. Rs.

3,83,28,953.60/-)oftheestimatedRTScivilworkofthistender.

Bidder shouldbe eitherregistered“AA” classcontractorissued by RMCor

any Central / State Government or Equivalent Authority.

C2.2 RTS Mechanical Equipment Supply + Operation & Maintenance Work

i SupplyofRTS Experience of having successfully or substantially completed works

Mechanical supply RTSequipmentoffollowingvalue

Equipment duringlastsevenyearsendingonlast day of previous month from date of

Rs. 13,17,98,940/- tender invited,bidder should have following experience for supply of

RTS equipments (Stationary Waste Compactor, container, Hook lifter

One ^Similar works of supply of RTS equipment cost should not be less

)oftheestimatedcostofRTSequipmentinthis tender.

RAJKOT MUNICIPAL CORPORATION Page

CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

Sr. No. Criteria

EitherbidderoritsOEMshouldhaveaboveexperience.

MoU/TAwith experienced OEMofRTSequipment

shallbedonewhohasexperienceof above criterion for supply of RTS

equipments (Stationary Waste Compactor, container, Hook lifter

ii Operation and The bidder should have experience of successfully executing the

maintenance of following works continuously for at least 2 years during the last

Refuse Transfer years ending on the last day of the month preceding the month in

station (RTS) which the tender is invited.

One ##Similar works of MSW handling in which yearly work quantum

MSW Qty. to be shouldnotbelessthan40%(i.e.43,800

handled by RTS MT/Year)oftheestimatedyearlyworkofthis tender.

1,09,500MT/Year

C2.3 Experience for The bidder should have experience of successfully executing the

mechanized Material following works continuously for at least One year during the last

Recovery Facility 7 years ending on the last day of the month preceding the month

(MRF) in which the tender is invited.

MRF for MSW One$Similarworksof operation and maintenance of

operationusing MRFforMSWwithprocessing daily capacity not less than 40% (i.e.

(own/rented) TPD) of the estimated qty. of MRF in this tender.

system= 100 TPD

(average of any one

years in last seven

Installation of Bidder should have experience of mechanized MRF which is

MechanizedMRF intermediate at RTS for fresh MSW (Till bid submission date)

machinery = 100 TPD One$$SimilarworksofInstallationofMRFforMSWwithprocessing daily

Capcity capacitynot less than 40% (i.e. 40 TPD) of the estimated qty. of MRF in

Civil Work: *Similar Work” shall mean construction of multi-storeyed Reinforced Cement Concrete (R.C.C.)

framed structure buildings / industrial structures.

RTSMechanicalEquipmentSupplyWork :

^Similarworkshallmeansupplyofgroundmounted(Fixed)StationaryWasteCompactor,Hooklifter, Hopper,

container etc. at Elevated mechanized refuse transfer station either by deploying in their own project or

through service provider to anyCentralgovt.organization/State govt.organization

/RMC/MunicipalCorporationsoranyotherAgencyof GovernmentofIndiaor anyofthe State Governments /

ULBs / Govt / Institute / Municipal Authority etc.

If,RTSequipmentaresuppliedthroughserviceproviderthanSufficientdocumentaryevidenceforsupply

ofRTSequipmentlikeworkorder,GSTinvoice(supplier-buyer),completioncertificatefromrelevantgovt. client

must be submitted

## Similar works means Operation and Maintenance of Elevated Mechanized Refuse Transfer Station (i.e.

Ground mounted stationary Waste Compactor, Hook lifter, Hopper etc. based

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Sr. No. Criteria

Elevated/IndorePatternmechanizedrefusetransferstation)eitherbydeployingtheirownEquipment’s,

relatedinfrastructureetc.&/orbyusingowner’s/customer’sequipment’s&relatedinfrastructureunder O&M

contract base &/ or other method, including Transportation of Compacted MSW form Transfer station to

Treatment / Landfill /dumping site etc. for Solid waste management work, in any Central Govt./State

Govt./Municipal Corporation/ULBs etc. for two continuous year during the last 7 years ending on the last

day of the month preceding the month in which the tender is invited.

Average quantity of continuous two year which are highest among last 7 years shall be considered for

Bidder must have experience of operation and maintenance of mechanised MRF either on rental

basis or may be integrated waste management services in MSW for Mechanized MRF continuously

for at least 1 year during the last 7 years ending on the last day of the month preceding the month in

which the tender is invited. The MRFshouldbeinoperationason date of bidding.

Bidder must have experience of Installation of Mechanized MRF which is intermediate at RTS for MSW

either on rental basis or in ownprojectforany Central govt. organization/ State govt. organization/RMC

/Municipal Corporations

oranyotherAgencyofGovernmentofIndiaoranyoftheStateGovernments/ULBs/Govt/Institute/MunicipalAu

• Bidder must have exclusive MoU/TA with OEM having experience of supply and installation of RTS

machineries (Stationary compactor & Hook loader system). Notarized MoU on Rs. 300/- Stamp paper

must be submitted along with tender technical bid.Further, the OEM shallundertake that the

complete responsibility for providing technical support, availability of spare parts, maintenance

assistance, and operational support for the machinery/equipment shall remain with the OEM

throughout the entire contract/project period of 05 (Five) years.

1. If, any bidder claiming experience of other companies through merger, demerger, acquisition process

then, it must submit following documents;

a. If merger, demerger, acquisition is done after 1st April 2026 then, bidder must submit registered

deed, Certificate of CA with UDIN showing assets and liability before and after merger /certificate

from ROC, name change certificate from ROC if any, certificate from Registrar of Firms etc.

whichever is applicable

b. If merger, demerger, acquisition done before 31st March, 2026 then, bidder must submit following

documents whichever is applicable;

i. Pvt. Ltd. firms should submit: audited report/unaudited report duly signed by CA,

Certificate of CA with UDIN showing assets and liability before and after merger,

certificate from ROC, name change certificate if any.

ii. Partnershipfirmsshouldsubmit: certificate fromRegistrarof Firms,submitregistered

deed,CertificateofCAwithUDINshowingassets andliability before andafter merger.

iii. Proprietorfirmshouldsubmit:Certificate ofCAwith UDINshowingassets andliability before

and after merger, submit registered deed.

2. Since existing RTS shall have to be operated by successful bidder, agency has to make the site visit to

understand the technical specifications of existing system & site visit certificate dully signed by

Environment Engineer must be submitted with tender technical bid.

3. IncaseofworkCarriedoutbyallthemembersinJointVenture,theexperience of work carried out will be

consider for Evaluation, subject to the fact that, the Bidder should have clearly mentioned their stake in

the JV Agreement of the executed Work. If not mentioned, then bidder has to provide certificate

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CONSTRUCTION OF RTS AND MRF AT MOTA MOVA

showing their percentage stake and amount of work done by each Joint Venture / Consortium members

(Share / Stake) in said project issued by Competent Authority (Client).

4. Allrelateddulyself-attesteddocumentslikeworkorder,performancecertificates, work completion

certificateetc. shall be submitted with the tender. The tenderer shall furnish satisfactory performance

certificate for the work executed by him. Necessary documentary proof shall be attached with the

5. Completion certificate must be issued by officers not below the rank of executive engineer, this

certificate must be dated, reference no., ‘signature and stamp’must be clearly readable and should

beissuedbyExecutiveengineerofCentralgovt.organization/Stategovt.organization/RMC/Municipal

Corporations or any other Agency of Government of India or any of the State

Governments/ULBs/Govt/Institute/MunicipalAuthorityetc.(certificatefromprivateentitywill not be

consider for evaluation)

6. TheBiddershallsubmittheattestedcopyofpartnershipdeed,powerofattorney,etc.

Substantially completed works/ billing work in progress means those works which are at least 90%

completed as on the date of submission (i.e gross value of work done up to the last date of submission is

90% or more of the original contract price) and continuing satisfactorily.

If the work is done on any PPP models, then the capital cost of the project shall have to be certified by

Chartered Engineer and the same shall have to be submitted with the tender.

2.4 Special Notes

(A) Disqualification

Even though the Applicants meet the above criteria, they are subject to be disqualified and forfeiture of

EMD (with approval of competent authority) and agency will be debarred from RMC, if Applicant or any of

its constituent partners has:

a. Made misleading or false representation in the forms, statements, and attachments submitted in

proof of the qualification requirements.

b. During verification, if it is found from client that of poor performance such as abandoning the

works, or financial failure or abnormal delay in work etc.

c. Regarding Litigation in case where Bidder/its parent/ subsidiary/ associate company (ies) is

involved in illegal practice like any activities of corruption, coercive practice or debarred/blacklisted

in the past by Any Govt / Organization in respect of performance of Bidder, it is to state that RMC

authority requires that bidders under this contract, observe the highest standard of ethics during

the procurement and execution of such contracts. In pursuance of this, RMC authority (1) Will

reject a proposal for award if it determines that the bidder has engaged in any corrupt or

fraudulent practices in competing for this contract or in past history and (2) Will reject a proposal if

it found debarred/black listed by any State Govt. /Govt. of India. (3) The Bidder or its

Parent/Subsidiary /Associate Company is under liquidation / bankruptcy.Been debarred /

blacklisted for its poor performance in Central Govt. organization / State Govt. organization /

Equivalent Authority / RMC / Any ULB.

d. The bidder does not respond promptly and diligently to requests for supplemental information

required for the evaluation of bid.

e. If the bid document is incomplete.

f. Clarification of Bids: In case the Bid is found to be inadequate/ incomplete, RMC may request the

Bidder to modify the submitted Bid. As part of the evaluation process, RMC may also request the

Bidder to submit clarifications. If a Bidder does not provide clarifications of its Bid by the date and

time set in the Authority’s request for clarification, its Bid may be rejected.

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g. Price bid shall not to be submitted in physical form. Please note that Non – Submission of Hard

Copies of technical Bid as well as price Bid does not absolve the bidders from any liability created

from the bid condition and bidding process. price bid shall have to be quoted strictly online only.

1. The experience as sub-contractor shall not be considered.

2. Power of Attorney of each individual firm shall be submitted on Rs. 300 Non-Judicial Stamp paper and

shall be notarized.

(B) RECEIPT OF TENDER DOCUMENTS:

a) Following condition shall supersede relevant condition mentioned elsewhere in the bidding

E.M.D & Tender fee shall be submitted in electronic format through online (by scanning) while

uploading the bid. This submission shall mean that E.M.D & tender fee are received for purpose of

opening the Bid. Accordingly, offer/tenders of those tenders, whose E.M.D& tenders fee is received

electronically, shall be opened. However, for realization of EMD and tender fee, bidder shall send the

EMD as well as Tender fee in original through RPAD/Speed post to reach Solid Waste management

Department (RMC office) 18/07/2026,18:00 Hour. Punitive action shall be initiated for non-

submission of EMD & Tender fees in original to Solid Waste Management Department (RMC Office)

by bidder including abeyance of registration and cancellation of E- tendering code for one year. All

documents of supporting of Bid shall be in electronic format only through online (by scanning) during

the bidding period & hard copy will not be accepted separately.”

b) All the technical documents must be Attested which shall be colored scanned to be original and

clearly readable. Documents which are unreadable, scanned in black and white or gray shall not be

acceptable for technical evaluation.

c) The documents submitted by bidders shall be spiral / hard bound. If the technical documents

submitted by bidder found without binding, RMC will not be responsible in case of any document

lost or misplaced.

d) Copy of Agreement, Work Order, Work completion Certificate shall be submitted in English and

Gujarati Language only.

e) Copy of Agreement Work order, Work Completion Certificate, if submitted in other language, shall

be submitted along with translated copy in English Language which shall be certified, duly signed

and stamped from authorized translator and shall get it notarized.

f) Price Bid shall have to be quoted strictly online only. No hard copy of price bid shall be accepted.

g) Addenda/corrigendumto these tender documents, if issued must be signed and submitted online

and in hard copy also.

i. “The following details are to be submitted online on https://tender.nprocure.com:”

1. Scan Copy of All the volumes of Tender Document duly signed and stamped by Bidder.

2. Scan Copy of Tender Feesand EMD.

3. Scan Copy of all the Annexures mentioned in bid along with all necessary supporting documents.

4. Scan Copy of Necessary Work Experience Documents, Work Order, Work Completion Certificates etc.

(as mentioned in This Technical Bid).

5. Scan Copy of Addenda and Corrigendum duly signed and stamped by bidder (if any).

6. Scan Copy of Registration Certificate of AA class.

7. Scan Copy of Registration Certificate of special Category – Road/Bridge/Building and Category – I/ II/

III if required.

8. Scan Copy of Professional Tax, EPF, ESIC, GST, Contract Labour Act, and Statutory Registration must

be compulsory whenever applicable.

ii. “Following Documents shall only be submitted in HARD COPY to RMC by all bidders”

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1. Earnest Money Deposit as mentioned in the Tender.

2. Tender fees as mentioned in the tender.

3. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-.

4. Undertaking of not blacklisted on Non-Judicial Stamp Paper of Rs. 300/-.

5. Joint Venture arrangement Rs. 300/- Stamp paper.

6. On The Manufacturer’s /Authorized Supplier’s Letter Head

Technical bid and qualification documents mentioned in the tender and price bid shall not be submitted in

physical form. Please note that Non – Submission of Hard Copies of technical Bid as well as price Bid does

not absolve the bidders from any liability created from the bid condition and bidding process. Price bid

shall have to be quoted strictly online only.

Tender document, addenda & corrigendum (if any) along with Technical Bidand Qualification Documents

in Hard copy shall be submitted duly signed and stamped only by Successful bidders upon intimation

Rajkot Municipal Corporation may ask for additional document as and when required for further

clarification in Evaluation of Bid procedure.

Environment Engineer

Solid Waste Management Department

Rajkot Municipal Corporation

Signature of the contractor with seal

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ANNEXURE – I: GENERAL INFORMATION

All individual firms are requested to complete the information in this form. Individual information should

be provided for all owners or applicants that are partnerships or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO/LLP

3 Head office address:

4 Local office address (if any):

5 Mobile: Contact:

6 Landline: Contact:

7 Facsimile: Telex:

9 Place of incorporation / registration: Year of incorporation / registration:

10 Main lines of business:

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ANNEXURE – II: AUDITED FINANCIAL STATEMENTS

1) Bidder shall submit Audited Balance Sheet duly signed and stamped by Chartered Accountant with

Unique Documents Identify(UDI) Number.

2) Bidder shall submit Turn over certificate on Chartered Accountant’s letter head duly signed and

stamped by Chartered Accountant with Unique Documents Identify(UDI) Number.

3) Bidder shall submit undertaking (on CA Certificate) that he has access to or has available liquid assets

(aggregate of working capital, cash in hand & uncommitted bank guarantees) and/or credit facilities

)of the contract/ contracts applied. Working Capital on Chartered Accountant’s letter head duly

signed and stamped by Chartered Accountant with Unique Documents Identify (UDI) Number.

4) Copy of Pan Card and GST Registration Certificate shall be attached.

5) Bidder shall submit EPF, ESIC, Certificate of Registration, and any other relevant documents /

certificates if any.

6) Bidder shall submit Registration Certificate of AA class.

7) Bidder shall submit Registration Certificate of special Category – Road/Bridge/Building and Category

– I/ II/ III if required.

Note: Attach true copy

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ANNEXURE – III: LIST OF SIMILAR PROJECTS DONE IN LAST SEVEN YEARS

Please provide information about similar projects completed over the last seven years.

Sr. Name of Engineer Location Value of Value of Percentage Date Stipulated Likely Reasons Status of

No. Employer responsible and contract completed of practical of of completion for slow Completed

for description Rs. and completion work completion date progress Project

supervision of works certified % order of work if any

1) Attested copies of Agreement, Work order, Work Completion certificate (Form 3A) from the employers

for each work separately shall be attached.

2) Work Completion Certificate (Form 3A) shall be submitted on letterhead of concerned department duly

signed and stamped by officer not below the rank of Executive Engineer. Failing to do so may lead to

disqualification.

3) Non-disclosures of any information in the schedule will result in disqualification of the firm.

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ANNEXURE – IV: HISTORY OF LITIGATION

Applicant should provide information on any history of litigation or arbitration resulting from contracts in

last seven years or currently under execution.

Year Award for / or Name of Client, cause of Disputed amount in

Against applicant Litigation and matter of dispute

If the information to be furnished in this schedule is not given and comes to the knowledge of RMC

subsequently it will result in disqualification of the bidder.

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ANNEXURE – V: PHOTOGRAPHS OF PARTNERS, MANAGING DIRECTOR

1. I/We agree that the decision of the Rajkot Municipal Corporationin pre-qualification/selection of

applicants/contractor, phasing of work and in any other project related matter, will be final and

binding the me/us.

2. All the information and date furnished herewith and correct to my/our best of knowledge.

3. I/We agree that we have no objection if inquiries are made about our works, its related areas and

any other inquiry regarding all details, projects and works listed by us in the pre-qualification

document at any state.

Signature with seal of the company

Name, Designation and Full Address of the signatory with date.

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ANNEXURE – VI: DECLARATION OF THE CONTRACTOR

Name of Work: CONSTRUCTION OF MSW REFUSE TRANSFER STATION WITH SUPPLY, INSTALLATION,

TESTING AND COMMISSIONING OF MACHINERIES / EQUIPMENTS, TRANSPORTATION OF COMPACTED

MSW FROM TRANSFER STATION TO TREATMENT / LANDFILL SITE AND SETTING UP OF MATERIAL

RECOVERY FACILITY INCLUDING OPERATION & MAINTENANCE OF WHOLE SYSTEM FOR THE PERIOD OF

YEARS AT MOTA MOVA FOR RAJKOT MUNICIPAL CORPORATION.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding all materials and labour on which I / We have based my / our rates for this tender.

The specifications and leads on this work have been carefully studied and understood before submitting

I / We undertake to use only the best materials approved by the Engineer or his duly authorized

representative during execution of the work and to abide by the decision.

I / We undertake to execute the work by providing best workmanship quality / line level / plumb etc. during

execution of the work and to abide by the decision.

I / We have understood the schedule of payments and other terms of payments which is accepted by we /

We further testify all information provided in the Tender including the Annexures mentioned in Post

Qualification Bid, Volume – I for the above subjected work are factually correct and any misrepresentation

or concealment if discovered, we understand the same shall result in disqualification as Bidder and the

decision of the Municipal Commissioner, Rajkot Municipal Corporation shall be final and binding to the

Signature of Applicant

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ANNEXURE – VII: AFFIDAVIT

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments are true

and correct. I also understand that in case of wrongful/false information, corporation is entitled to take

any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s ____________________nor any of its

constituent partners have abandoned any work in India nor any contract awarded to us for such works

has been rescinded during last seven years, prior to the date of this bid.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government or

public limited institutions, firm, or corporation to furnish pertinent information deemed necessary and

requested by the Rajkot Municipal Corporation to verify our statements or our competence and

general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be requested and

agrees to furnish any such information at the request of the Rajkot Municipal Corporation.

5.0 The Rajkot Municipal Corporation and its authorized representatives are hereby authorized to conduct

any inquiries or investigations to verify the statements, documents, and information submitted in

connection with this application and to seek clarification from our bankers and clients regarding any

financial and technical aspects. This Affidavit will also serve as authorization to any individual or

Authorized representative of any institution referred to in the supporting information, to provide such

information deemed necessary and requested by you to verify statements and information provided in

the Tender or with regard to the resources, experience and competence of the Applicant.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

• Affidavit shall be given on non-judicial stamp paper of value worth Rs.300/- duly signed by

authorized notary.

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ANNEXURE – VIII: IMPORTANT INSTRUCTION TO TENDERER/BIDDER

1. Affix latest passport size photo of tenderer/Bidder

Specimen Signature of the Contractor

2. Affix Latest Passport Size Photograph of All Partners in Case of Partnership Agency

Specimen signature of all partners in case of partnership agency.

a._____________________________ Submission of Registered

b._____________________________ Agreement is compulsory

c._____________________________ in case of partnership agency.

3. Submission of GST Registration with proof of residence if applicable for tenderer.

4. In case of Government royalty applicable to tenderer/Bidder, it is compulsory to submit a receipt of

royalty payment with tender.

5. The Photograph and specimen signature of contractor will be cross checked, whenever contractor

receives payment in account section of RMC.

6. The specimen signature of contractor will be cross checked by Account Department of RMC, in case of

representative of Contractor along with letter of authority of a person who signed an agreement,

receives payment.

7. All partners of tenderer should put their specimen signature at the relevant places in the tender. A

Passport size photograph of all partners who have signed the tender shall be affixed in the tender.

The successful tenderer shall be required to execute necessary agreement where in the same partners shall

put on their signatures.

Environment Engineer

Solid Waste Management Department

Rajkot Municipal Corporation

Signature of the Contractor with seal

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ANNEXURE – X: ON THE MANUFACTURER’S /AUTHORIZED SUPPLIER’S LETTER HEAD

The Municipal Commissioner,

Rajkot Municipal Corporation,

Subject: Exclusive MoU/TA

Ref: Tender No: (PLEASE INSERT BID REFERENCE)

We, (NAME OF THE OEM), who are the Manufacturers /Authorized Supplier of Refuse Transfer Station

equipment Namely Stationary Refuse Compactor, Hook loader vehicles & Heavy Containers since last more

than 7 years in India & having our office at (REGISTERED OFFICE / FACTORY ADDRESS) do hereby give our

consent & authorization to (NAME OF THE BIDDER) for giving all technical support including supply of

various parts, items, technical manpower etc. for RTS equipment of RMC as & when required during the

entire contract period of referred RMC tender.

We hereby extend our full support for the above specified equipment manufactured / supplied us,

supporting the supply, installation & operational acceptance of the said equipment by (NAME OF THE

BIDDER) against these bidding documents.

No other company other than (NAME OF THE BIDDER) is authorized by us for above referred tender.

We also hereby declare that during the contract we will make our technical & engineering help available to

(NAME OF THE BIDDER) to assist them on a reasonable cost & best effort basis, in performance of all their

obligations to the employer under the contract.

Further, we hereby confirm and undertake that the complete responsibility for technical support,

availability of spare parts, maintenance assistance, and operational support of the above-mentioned

machinery/equipment shall remain with us, (Name of Manufacturer / Authorized Supplier), for the entire

project duration of 05 (Five) years.

For, (NAME OF THE MANUFACTURER / AUTHORIZED SUPPLIER)

NAME OF THE PERSON SIGNING THE LETTER DESIGNATION / AUTHORITY

Note: One Manufacturer / Authorized supplier can give MoU/TA to one party only

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3 FORMAT FOR JOINT BIDDING AGREEMENT

(To be made on Rs. 300 stamp paper and notarized to be submitted

along with TechnicalBid)

THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of ………… 20… (the “Agreement”)

1. ………… Limited, a company incorporated under the (Indian) Companies Act, 1956} and having its

registered office at ………… (hereinafter referred to as the “First Part” which expression shall, unless

repugnant to the context include its successors and permitted assigns);

2. ………… Limited, a limited liability company incorporated under the (Indian) Companies Act, 1956} and

having its registered office at ………… (hereinafter referred to as the “Second Part” which expression shall,

unless repugnant to the context include its successors and permitted assigns);

The above-mentioned parties of the FIRST and SECOND PARTY are collectively referred to as the “Parties”

and each is individually referred to as a “Party”.

A. The Rajkot Municipal Corporation, hereinafter referred to as “RMC”) has invited Bids by its Request for

Proposal No. ………… dated ………… for qualifying and selecting bidders for “CONSTRUCTION OF MSW

REFUSE TRANSFER STATION WITH SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

MACHINERIES / EQUIPMENTS, TRANSPORTATION OF COMPACTED MSW FROM TRANSFER STATION TO

TREATMENT / LANDFILL SITE AND SETTING UP OF MATERIAL RECOVERY FACILITY INCLUDING OPERATION &

MAINTENANCE OF WHOLE SYSTEM FOR THE PERIOD OF 05 YEARS AT MOTAMOVA FOR RAKOT MUNICIPAL

B. The Parties are interested in jointly bidding for the Project as members of a Consortium (as defined

below) and in accordance with the terms and conditions of the Bidding Documents including the TENDER;

C. It is a necessary condition under the TENDER that the members of the Consortium shall enter into a

joint bidding agreement and furnish a copy thereof with the Bid.

NOW IT IS HEREBY AGREED as follows:

1. Definitions and Interpretations

In this Agreement, the capitalised terms shall, unless the context otherwise requires, have the

meaning ascribed thereto under the TENDER.

The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the purposes of

jointly participating in the Bidding Process for the Project.

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The Parties hereby undertake to participate in the Bidding Process only through this Consortium

and not individually and/or through any other consortium constituted for the Project, either

directly or indirectly.

3. Role of the Parties

The Parties hereby undertake to perform the roles and responsibilities as described below.

i. Party of the First Part shall be the lead Member of the Consortium and shall have

the power of attorney from all Parties for conducting all business for and on behalf

of the Consortium during the Bidding Process and until the Appointed Date under

the Concession Agreement when all the obligations of the agreement shall become

ii. {Party of the Second Part shall be __________; and}

4. Joint and Several Liability

The Parties do hereby undertake to be jointly and severally responsible for all obligations and

liabilities relating to the Project in accordance with the terms of theTENDER, the Concession

Agreement and for the performance of the Concessionaire’s obligations under the Concession

5. Representation of the Parties

Each Party represents to the other Parties as of the date of this Agreement that:

a. such Party is duly organized, validly existing and in good standing under the laws of its

incorporation and has all requisite power and authority to enter into this Agreement;

b. the execution, delivery and performance by such Party of this Agreement has been authorized by

all necessary and appropriate corporate or governmental action and a copy of the extract of the

charter documents and board resolution/power of attorney in favour of the person executing this

Agreement for the delegation of power and authority to execute this Agreement on behalf of the

Member of Consortium is annexed to this Agreement, and will not, to the best of its knowledge:

i. require any consent or approval not already obtained;

ii. violate any applicable law presently in effect and having applicability to it;

iii. violate the memorandum of association and articles of association, by-laws or other applicable

organizational documents thereof;

iv. violate any clearance, permit, concession, grant, license or other governmental authorization, approval,

judgment, order or decree or any mortgage agreement, indenture or any other instrument to which

such Party is a party or by which such Party or any of its properties or assets are bound or that is

otherwise applicable to such Party; and

v. create or impose any liens, mortgages, pledges, claims, security interests, charges or any other

encumbrances or obligations to create a lien, charge, pledge, security interest, encumbrances or

mortgage in or on the property of such Party, except for encumbrances that would not, individually or

in the aggregate, have a material adverse effect on the financial condition or prospects or business of

such Party so as to prevent such Party from fulfilling its obligations under this Agreement;

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c. this Agreement is the legal and binding obligation of such Party, enforceable in accordance with its

terms against it; and

d. there is no litigation pending or, to the best of such Party's knowledge, threatened to which it or

any of its affiliates is a party that presently affects or which would have a material adverse effect

on the financial condition or prospects or business of such Party in the fulfilment of its obligations

under this Agreement.

This Agreement shall be effective from the date hereof and shall continue in full force and effect

till the full and final satisfaction of all obligations under the Concession Agreement in accordance

with the terms thereof, in case the Project is awarded to the Consortium. However, in case the

Consortium is either not qualified for the Project or does not get selected for award of the

Project as the Successful Bidder, the Agreement will stand terminated, in accordance with the

mutual agreement of the Parties.

7. Miscellaneous

This Joint Bidding Agreement shall be governed by laws of India.

The Parties acknowledge and accept that this Agreement shall not be amended by the Parties

without the prior written consent of RMC.

IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND DELIVERED THIS

AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN.

SIGNED, SEALED AND DELIVERED For and on

LEAD MEMBER by:

SIGNED, SEALED AND DELIVERED

For and on behalf of

SIGNED, SEALED AND DELIVERED

For and on behalf of

In the presence of:

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• The mode of execution of the Joint Bidding Agreement should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the executant(s)

and when it is so required, the same should be under common seal affixed in accordance with the

required procedure.

• Each Joint Bidding Agreement should attach a copy of the extract of the charter documents and

documents such as resolution/power of attorney in favour of the person executing this Agreement

for the delegation of power and authority to execute this Agreement on behalf of the Member of

• For a Joint Bidding Agreement executed and issued overseas, the document shall be legalized by

the Indian Embassy and notarized in the jurisdiction where the Power of Attorney has been

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