INVITATION TO BID For Providing consultancy services for RLA & Health Study at GPPCs 702 MW CCPP GSPC Pipavav Power Company Ltd. 2nd Floor, Building no. A/78/3-8 Beside iGATE, GIDC Electronic Estate Sector-25, Gandhinagar - 382 016 INDIA

Estimated Cost of the tender items. Lumpsum basis including

transportation, lodging, boarding

Tender Fees Amount Rs. 1,180/-

Earnest Money Deposit Amount By D.D. 1% of Estimated cost

Online [e-tendering ] tender/offer submission 30th April,

last date up to 15:00 hrs only

Physical receipt of all the relevant documents 30th April,

last date up to 14:00 hrs

Date of opening of Envelope for Tender fee, 30th April,

EMD and technical BID physical as well as on

line opening at 16:00 Hrs.

Time allowed for the said Work 30 Days from issuance of Work

Validity of rates 180 days from last date of BID

BIDDER need not to buy Tender from GPPC office. BIDDER can download Tender

Documents from the Web-Site and submit tender fee at the time of submission of

Tender. BIDDERs should be in touch with website https://gppctender.nprocure.com

for information regarding revision/ corrigendum/ amendment in tender till due date

of on line submission and thereafter. No separate correspondence/ advertisement

will be done in this regard.

Assistant General Manager (Commercial)

GPPC, Gandhinagar

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GSPC PIPAVAV POWER COMPANY LTD GPPC

GSPC Pipavav Power Company Ltd.

INVITATION TO BID

Providing consultancy services for RLA & Health Study at

GPPC’s 702 MW CCPP

GSPC Pipavav Power Company Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

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GSPC PIPAVAV POWER COMPANY LTD GPPC

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GSPC PIPAVAV POWER COMPANY LTD GPPC

1. Introduction

1.1 GPPC (hereinafter referred to as OWNER) is a public limited company

registered under Companies Act in 2006. The company has one Combined

Cycle Power plants of 702 MW capacity at village Kovaya, near Ultra Tech

Cement, Ta. Rajula, Dist. Amreli, Gujarat. The project are governed under

Power Purchase Agreement (PPA) with GUVNL.

1.2 GPPC is desirous for engaging the reputed firm for providing consultancy

services for RLA & Health Study for GPPC’s 702 MW CCPP.

2. Scope of Enquiry

BIDs are solicited for providing consultancy services for RLA & Health

Study for GPPC’s 702 MW CCPP.

3.1. This tender document and its contents are confidential. Accordingly, this

tender document and its contents, or any information, which shall be made

available in connection with any further queries, must be held in complete

3.2. By accepting this tender document, the recipient acknowledges and agrees that:

3.2.1. All of the information contained herein is of a highly confidential nature and

the recipient shall keep all such information and all other information made

available to the recipient in connection with any further investigation

3.2.2. None of such information shall be used by the recipient or any employees or

representatives of the recipient in any manner, whatsoever, in whole or in part,

other than in connection with its submission of BID.

3.2.3. The recipient shall not reproduce this tender document or disclose any

particulars of this tender document in any trade or technical paper or

elsewhere, in whole or in part, and will not distribute all or any portion of this

tender document to any person other than the recipient’s employees or

representatives who have a need to know such information for the purpose set

above and who are informed by the recipient of the confidential nature of such

3.2.4. Any proposed action by the recipient which shall be inconsistent in any

manner with the foregoing agreement shall require the prior written consent

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3.2.5. The recipient shall indemnify the Owner in case of breach of the above. If the

confidential details relating to this Contract or its contents are received by a

third party from the recipient or its employees or its representatives and the

third party makes use of these details to cause harm or monetary loss to the

Owner or use this tender document for their personal gain / monetary gain,

the recipient shall compensate the Owner for the loss suffered as well as for

the value of gain derived by the third party. The recipient shall not use the

confidential details of the tender document for any other purpose except for

the strict purpose of Biding.

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1. About BID DOCUMENT

1.1. Definitions

“GPPC” shall mean M/s. GSPC Pipavav Power Company Ltd., having its office at.

2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic Estate, Sector-

25, Gandhinagar - 382 016 and shall include all their legal representatives and

“BID DOCUMENT” includes the complete set of documents attached hereto

including all Annexure(s), forms, and BID Amendments, if any.

“BIDDER” shall mean an individual or firm or their legal representative who has

received the BID DOCUMENT and is submitting the BID as per the terms &

conditions herein.

“Consultant” shall mean the successful selected Bidder.

1.2. Contents of BID DOCUMENT

The BID Invitation Document has been prepared for the purpose of inviting BIDs

for providing consultancy services for RLA & Health Study for GPPC’s

The BID DOCUMENT comprises of:

Section 1: Preamble

Section 2: Instruction to BIDDER

Annexure 1: Letter of Undertaking and Application Form

Annexure 2: Information and Documentary Evidence of the BIDDER’s

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Annexure 3: Format for submission of price proposal

Section 3: General Terms and Conditions

Section 4: Scope of Work

1.3. Intent of Inquiry

1.3.1. The inquiry is invited from reputed Pre-qualified BIDDERs for providing

consultancy services.

1.3.2. The inquiry specification comprises of Introduction and Scope of Inquiry,

Instruction to BIDDER, Conditions of Contract, Project Information,

Technical information, Annexure(s) & Schedules.

1.3.3. The inquiry specification explains in detail the scope of the Consultant. The

statements and explanations contained in this regard shall be intended to

provide a proper understanding to BIDDER but shall not be construed as

limiting Consultant’s responsibilities and / or Owner’s right to amend / change

the scope or the terms. It shall be clearly understood that the intent of the

Owner shall be that the BIDDER shall execute this Contract as specified and

as required subject to the points explicitly identified and consequently, any

omissions, conflicts or contradictions in these specifications shall be noted,

interpreted and applied appropriately to give effect to this intent. Claims or

disputes on account of wrong interpretation or willful misinterpretation of this

intent by BIDDER after award of Contract shall not be entertained by Owner

nor shall they be legally binding on Owner.

The work/ services are to be executed/ provided at

2.1. Office Location

GPPC’s Corporate office located at 2nd floor, FF Shed Nos. A/78/3-8, Beside

Patni Computers (IGATE); GIDC Electronic Estate, Sector 25, Gandhinagar

2.2. Plant Location

GPPC’s Combined Cycle Power Plant at village Kovaya, near Ultra Tech

Cement, Ta. Rajula, Dist. Amreli, Gujarat, India.

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3. Instruction to BIDDER

3.1. The BIDDER shall bear all costs associated with the preparation and

submission of the BID and GPPC will, in no case be responsible or liable for

these costs regardless the conduct or outcome of the process. The BIDDER is

expected to examine all instructions, forms, terms & conditions in the BID

3.2. GPPC reserves the right to cancel any or all the BIDs as per its discretion

without assigning and giving any reason thereof. GPPC also reserves right to

rescind the process of this BID at any time before placement of the order for

the said scope of work herein.

3.3. The BIDDER shall prepare the BID based on the information furnished and

terms & conditions provided in the BID DOCUMENT. The BIDDER shall

undertake and shall be deemed to have undertaken a thorough study of the

proposed work, the job site(s) involved, the site conditions, the labour, power,

water, material and equipment availability, transport and communication

facilities and temporary offices and accommodation quarters and all other

factors, constraints and facilities necessary for the formulation of the BID,

supply of materials and the performance of the work(s) as envisaged in this

document. The BID shall also contain all the information asked in the BID

DOCUMENT with supportive data wherever necessary.

3.4. BIDDER shall visit, inspect and examine the site(s) and its surroundings and

shall satisfy himself before submitting his BID as to the nature of the ground

present, physical conditions and all roads, approaches and lands which may be

used temporarily otherwise in connection with the works, means of access to

the site accommodation he may require and in general shall himself obtain all

necessary information as to risks, contingencies and other circumstances which

may influence or affect his BID.

3.5. Failure to furnish all information required by the BID DOCUMENT(s) or

submission of a BID not substantially responsive to the BID DOCUMENT(s)

will be at the BIDDER’s risk and may result in the rejection of the BID.

3.6. The BID submitted is to be signed by a person who is a duly authorized by the

company. A proof in this regard to be submitted in the Technical BID.

3.7. This BID DOCUMENT is non-transferable. Each BIDDER shall submit only

one BID by himself. Joint Venture or Consortium BID is not allowed.

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3.8. At any time prior to the deadline for submission of BID, for any reason, whether

at its sole initiative or any response to a clarification requested by a BIDDER,

GPPC may modify the BID DOCUMENT(s) by amendment(s) thereto.

3.9. The BID prepared by the BIDDER and all correspondence and documents

relating to the BID exchanged between the BIDDER and the GPPC shall be

written in English language only.

3.10. Bidder may visit at site to physical assessment of the work, if required at its

own cost and same shall not be reimbursed by the GPPC.

4. BID Validity

The BID shall be kept valid for at least 180 days from the Last Date of BID

Submission. A BID with validity for a shorter period than the above may be

rejected by GPPC. If required, GPPC may solicit the BIDDER’s consent to an

extension of the period of BID validity.

No deviations to be taken by the BIDDER to the BID Document(s). BIDs with

any deviation are liable for summarily rejection.

6.1. The price quoted by the BIDDER shall be all inclusive considering the total

scope of work as envisaged in the BID DOCUMENT.

6.2. The price should be quoted in Indian Rupees only, considering relevant

minimum wages act/ rules and all the prevailing applicable statutory

6.3. The rates quoted in the Price BID shall include all existing taxes, duties, cess,

levies, etc. as applicable and shall be deemed to be for the complete duration

of work. The rates quoted by the Bidder shall be fixed and not subject to any

escalation whatsoever during the period of Bid validity and term of the

Contract. The Price BID shall be written in both words and figures.

6.4. The rates quoted must include all the liabilities of the Consultant and all the

prevailing applicable statutory compliances like Minimum Wages, ESI, PF

contributions, gratuity, leave reserve, etc.

6.5. The Price BID should be quoted in Indian Rupees only and written both in

words and figures and in case of any deviation, price mentioned in words shall

be valid and binding.

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6.6. The Price BID must be comprehensive to all the requirements under BID

DOCUMENT. Partial Price BID will be rejected summarily.

7. Submission of BID

7.1. All the relevant documents as per requirement of the Bid document be

submitted physically in sealed cover so that the same is received in this office

on OR before the due date and time.

7.2. The Bid prepared by the Bidder shall be in two separate envelopes:

Envelop – 1 –Technical Bid; and

Envelop – 2 –Price Bid

7.3. Number of Copies to be submitted:

Envelope – 1: Technical Bid:

Printed copies – 1 Original + 1 Copy

Envelope – 2: Price Bid

Printed copies – 1 Original only

7.4. The Technical BID must contain following details / Documents. All the

documents must be stamped and self certified.

7.4.1. Tender Document with clarification/ amendments duly stamped and signed

7.4.2. Annexure 1 – Letter of Confirmation with respect to understanding of the

complete scope of services as envisaged, No Deviation in the BID Document.

7.4.3. Copy of power of Attorney / Authority to sign the BID Documents.

7.4.4. Annexure 2 – Details of the Company along with supporting documents for

various registrations to Government Authority.

7.4.4.1. Copy of the PAN card. (Annexure –2)

7.4.4.2. Copy of Registration Certificate of the Company. (Annexure –2)

7.4.4.3. Copy of GST No. (Annexure –2)

7.5. If required the GPPC may ask for the additional information as well as may

invite the BIDDER for discussion on its BID.

7.6. The Envelopes containing information as per above instructions, must be

sealed individually with super scribed as follows:

Envelope – 1 - 1 containing Original of Technical BID: “Original: Technical

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Envelope – 1 - 2 containing Copy 1 of Technical BID: “Copy 1: Technical

Envelope – 2 containing Original Price BID: “Price BID”

All the above mentioned four envelopes are to be placed in another bigger

envelope which is to be super scribed as “BID for providing consultancy

services for RLA & Health Study for GPPC’s 702 MW CCPP”.

8. BID Closing Dates

8.1. The prospective BIDDER requiring any clarification shall write/ mail to GPPC

on or before the last date of BID Clarification i.e 20th April, 2026 so as to

ensure submission of BID on or before the Last Date of Submission of BID.

No queries shall be entertained thereafter.

8.2. The prospective BIDDER may send their queries seeking clarification to:

[email protected] with a copy to: [email protected]

8.3. Last date for submission of the Technical BIDs: by 15.00 hrs. of 30th April,

8.4. Any BID received by GPPC after the deadline for submission of BID

prescribed by GPPC may be rejected. GPPC will not be responsible if BID is

not delivered in time by the Post or Courier or any other reason what so ever.

The responsibility of ensuring on-time submission of their offers lies entirely

with the BIDDERs.

8.5. The Technical BID may be submitted to the Assistant General Manager

(Commercial) at following address:

Shri Ketan Parekh

Assistant General Manager (Commercial)

GSPC Pipavav Power Company Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382 016, India

9. BID Opening and Evaluation

9.1. The authorized representatives of the GPPC will open envelope containing

Technical BID of all the BIDs received prior to deadline.

9.2. The BID which is found to be non-compliant with any of the conditions

prescribed in BID DOCUMENT or any conditional BID is liable for rejection.

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9.3. Price BID of all the qualified BIDDERs shall be considered for opening and

10. Right to Accept / Reject Any BID

10.1. The right to accept in full or in part/parts the BID will rest with GPPC.

However, GPPC does not bind itself to accept the lowest BID and reserves the

right to reject any or all the BIDs or any part of a BID so received and no

compensation shall be paid for the efforts made by the BIDDER.

10.2. The right to abandon bidding process without assigning any reason will rest

with GPPC. No compensation shall be paid for the efforts made by the

10.3. GPPC may reject to BID of the BIDDERs, if it is found that the BIDDER/

Consultant is black listed on previous occasions by the any of the

Departments/Institutions/Local Bodies/Municipalities/Public Sector

Undertakings, etc.

10.4. Bidder should not have filed Bankruptcy in last 3 years and no insolvency case

should be pending anywhere in India.

11. Bid Evaluation

11.1. The Bid with Lowest our all quoted cost shall be considered L-1. The Bid with

higher our all quoted cost than L-1 shall be considered L-2. And so on.

12. Award of Contract

12.1. GPPC will award the contract to the successful evaluated BIDDER as above

and whose BID has been found to be responsive and who is eligible and

qualified to perform the contract satisfactorily as per the terms and conditions

incorporated in the BID DOCUMENT.

12.2. GPPC will communicate the successful BIDDER by Work Order.

12.3. Failure of the successful BIDDER to comply with the requirements of above

clauses shall constitute sufficient grounds or the annulment of the award.

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BIDDER QUALIFICATION

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1. Bidders Qualifying Criteria

1.1. Bidder has paid Tender Fee of Rs. 1,180 (Rupees One Thousand One Hundred

Eighty only) in form of demand draft in favour of GSPC Pipavav Power

Company Limited, Gandhinagar (Gujarat) or online.

1.2. Bidder has paid EMD @ 1% of Estimated cost in form of demand draft in

favour of GSPC Pipavav Power Company Limited, Gandhinagar (Gujarat) or

Following are the bank details for submission of Tender fee and EMD online.

Details of Beneficiary:

Name of Beneficiary: GSPC Pipavav Power Company Limited

Name of the Bank: Punjab National Bank

Name of the Branch: Large Corporate Branch, Ahmedabad

Types of Account: CC ACCOUNT

IFSC Code: PUNB0444100

1.3. The bidder must have office in Gujarat. Please submit the copy of any two of

the following: Property tax bill/Electricity Bill/Telephone Bill/GST

Registration/Lease agreement etc.

1.4. The Bidder must have at least one experience of health study of water

clarifier having structural and mechanical components.

1.5. The Bidder must have at least one experience of health study related to

FRP coating work in structural and mechanical components.

1.6. Bidder to provide supporting documents like copy of orders, completion

certificates, etc. as required by GPPC.

1.7. Bidder must have PAN card. Copy of PAN card to be attached.

1.8. Bidder must have Service GST Number. Copy of GST certificate to be

1.9. Bidder must not be Black listed by any Government Department/Autonomous

bodies / PSU etc. An undertaking that the Bidder has not been blacklisted by

any Government Department/Autonomous bodies / PSU etc. is required to be

submitted by the Bidder.

1.10. Bidder should have above stated requirements and the GPPC reserves the right

to request for any additional information and reserves the right to reject the

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proposal of any Bidder, if in the opinion of the GPPC, the qualification data is

incomplete or the Bidder is found not qualified to satisfactorily perform the

works. Bidders have to submit the supporting Documents /proofs etc., duly

stamped and self certified, for all above qualifying criteria.

1.11. Bidder shall submit the Confirmation on Technical Specifications at Appendix

– I. Any Bidder deviating from the compliance may likely to be disqualified.

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Bid Submission forms & check List

(Annexure 1 to Annexure 6)

Following checklist is intended to ensure that all information necessary to evaluate

your proposal has been included. Please indicate Yes / No or Acceptable / Not

Acceptable, whichever is not applicable.

Sr. Name of the Document Submitted Comments, If any

1 All the documents must be stamped and

self certified, in Original and two copies.

2 Proof of Tender Fee & EMD payment

Demand Draft in Favour of GPPC.

3 Letter of Confirmation with respect to

understanding of the complete scope of

services as envisaged, No Deviation in

the Bid Document (Annexure – 1)

4 Copy of power of Attorney / Authority

to sign the Bid Documents.

5 Details of the Company (Annexure – 2 )

6 Certificate from Practicing Chartered

Accountant for the year wise turnover of

last three years (Annexure 3)

7 The List of jobs carried out by the

Bidder in last Five (5) years and its

Documentary evidences to substantiate

the same. (Annexure –4)

8 Confirmation of submission of online

Price Bid as per Annexure 5 &

9 Certificate from OEM

10 Certificate of Incorporation

11 Copy of PAN Card

12 Copy of GST No.

13 Check whether Online Price submitted

14 Confirmation on Technical

Specifications at Appendix I

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(To be submitted on the Bidder’s Organization Letterhead)

(To be included in the Envelope-1 of Technical Bid)

(Copy of the Power of Authority to sign to be submitted along with this letter)

Asst. General Manager (Commercial)

GSPC Pipavav Power Company Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

Subject: Technical Proposal – Submission / Confirmation for providing

consultancy services for RLA & Health Study for GPPC’s 702 MW

authorized person of _________________________, a __________ company,

herewith enclose Technical Proposal for selection of my / our firm / organization

for providing consultancy services of for RLA & Health Study for GPPC’s

herewith confirm that we have understood the complete Scope & specification of

work as envisaged in the Bid Document.

It is also confirmed hereby that no deviation in accordance with the Bid Document

is taken and we shall comply the Bid Document in totality.

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The Bid is valid up to 180 days from the last date of Bid submission.

I/we also confirm that my/our agency has not been blacklisted by any Government

Department or PSU of GOI/GOG as on the date of submission of the Bid.

I/We also confirm that my/our company/organisation or its working employees are

not convicted by any court.

I/We also confirm that court case or arbitration relating to disciplinary case is not

pending against the firm or any of its partners.

I/We also confirm that there is no action / disqualification by Government Co. /

Govt. Body / Govt. Authority relating to financial transactions only are taken on

firm or any Partner.

I/We here by agree to abide by and fulfil all the terms and provisions of the Bid

document and contract for work/supply as applicable and in case of default thereof

to forfeit and pay to the Company the sums of money due.

I/We hereby confirm that Price is submitted in separate envelope.

Yours faithfully,

Name of the Bidder ____________________________

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Information and Documentary Evidence of Bidder’s Qualification

1. General Information of the Bidder

1.1 Bidder’s Legal Name

1.2 Bidder’s Legal address in Country of

1.3 Address of Bidders’ Regional Office/

Head Office/ Controlling office in

1.4 Bidder’s Legal status

(Proprietorship / Partnership /

Limited or Incorporated / Limited

Liability Concern / Others)

1.5 Bidder’s Business Status

1.6 Bidder’s Authorized Representative

Telephone / Fax Numbers

1.7 To attach copies of following

i. Copy of the notarized Power of

Attorney, authorizing a person

to sign the Proposal on behalf of

ii. Copy of the PAN Card

iii. Copy of the GST no.

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iv. Copy of Registration Certificate

2. Bid Validity (Not less than 180 days from the date of Bid Closing)

Note : Attach all the documents as mentioned above.

3. Bank Details Information of the Bidder

3.1 Bidder’s Account in the Bank

3.2 Bidder’s Account Type

3.3 Bidder’s Bank Account Number

3.4 Bidder’s Name & address of Bank

3.5 Bidder’s Bank Branch MICR code

3.6 Bidder’s Bank Branch IFSC code

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Name of the Bidder _____________________________

Note : Attach all the documents as mentioned above.

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Price BID for appointment of Consultant

Description Amount (Rs.)

Lumpsum fees for providing consultancy services (To be Submitted)

for RLA & Health Study of Pre-Contract award

engineering services leading to selection of new

O&M operator for GPPC’s 702 MW CCPP and

scope of work as per the tender document

GST (%age) (To be Submitted)

Total Fees (To be Calculated

1. The Total Fees plus taxes shall be considered for evaluation of submitted bid

as mentioned in this tender document.

2. The Price quoted above must be inclusive of all taxes and duties.

3. GST shall be quoted in %age only.

4. OWNER shall deduct all necessary taxes from source before making the

payment and no further payment / compensation shall be made for such

5. No conditions should be attached to the price proposal.

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1. GENERAL TERMS AND CONDITIONS

1.1. Team Leader of the BIDDER:

The Successful BIDDER shall nominate a person as "Team Leader” with

minimum 15 years of experience in assignment of similar nature of power plant

with qualification of graduate in Engineering, and should not be of level less

than General Manager /Chief Engineer in the BIDDER’s organization.

1.2. Copies Of Documents, Drawings, reports, etc.:

All the required reports, documents, drawings, data, details etc. shall be

submitted in three hard copies along with soft copies through e-mail including

revisions thereto. Also, provide one reproducible and editable soft copy of each

of the Report/ drawings / documents etc.

All the drawings, documents, report etc. submitted by the Successful BIDDER

should be clear & legible.

1.3. Insurances:

The liabilities of all types of applicable insurance coverage for the BIDDER’s

personnel engaged for the scope of services shall rest with the BIDDER, and in

no way Company shall be responsible for any liability / damages, whatsoever it

1.4. Correspondence:

BIDDER shall correspond in hard copies as well as through E-mail & fax etc.

The Language of correspondence shall be English.

1.5. Mode of Payment:

Invoices complete in all respects, raised by the Consultant shall be paid through

cheque payable/NEFT/RTGS at Gandhinagar / Ahmedabad within (30) Days

from the date of receipt of the same by Corporate Office.

1.6. Submission of Invoice:

The invoice in triplicate along with all required documents complete in all

respects shall be submitted to the person designated by OWNER. The invoice

shall be raised only after the completion of all work as per the scope in the tender

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document. The out of pocket expenses shall be paid @10% of the fees along with

invoice against the submission of actual bills.

Consultant shall hold in confidence this assignment and all activities relating to

the Project and all documents and other information whether technical or

commercial which is of a confidential nature supplied by or on behalf of the

OWNER relating to the design, construction, insurance, operation, maintenance,

management and financing of the Project and shall not disclose the same to any

third party without written consent of OWNER.

All the requisite services for the comprehensive project consultancy until

completion of this engagement shall have to be provided by the Consultant.

The rights and liabilities of the Successful BIDDER (the Consultant) shall not

be assigned or transferred by them.

The Consultant shall not assign or sub-contract any portion of the work without

the prior written consent of corporation.

The Consultant shall be liable for and shall indemnify OWNER in respect of all

damages or injury, to any of the Consultant’s personnel and / or property

assigned to this project.

5. Effective Date:

This engagement/work order is effective from date of issuance of work order.

6. Cancellation / Termination:

The OWNER at its discretion reserves the right to cancel / terminate the contract

partly or wholly or reduce the scope of services, at its discretion, by giving

(ten) days’ notice without assigning reasons during the tenure of the contract,

which shall be binding to the Consultant and the Consultant shall be paid fees

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only for the actual work carried out based on discussion, agreements,

justification, documents.

7. Governing Law

The Gandhinagar / Ahmedabad courts shall be the exclusive jurisdiction. In case

of the arbitration, the place of Arbitration shall be Gandhinagar / Ahmedabad.

8. Literature, drawings & documents:

All drawings, diagrams, designs, specifications, material lists, flow sheets,

patterns and other engineering documents collected / prepared in connection

with the services hereunder shall at all stages be and remain the properties of

OWNER and while in the custody of the Consultant shall be fully available to

OWNER and its duly authorized representatives. On completion of the

assignment, the entire drawings etc. mentioned here-in-above shall be delivered

by the Consultant to OWNER.

Similarly all the drawings, design, calculations, specifications, lists,

photographs, soft copies, CD’s and other technical documents including

operation and maintenance manuals, etc. Pertaining to the project, furnished by

the Consultant shall also be the properties of OWNER and to be delivered to

OWNER on completion of the work.

Literature, drawings, instruction manuals etc. of different manufacturers,

suppliers and Consultants which are made available to the Consultant shall be

used exclusively for the project activities only and shall not be used for any other

purpose. The same shall also be carefully preserved by the Consultant till the

completion of the project and returned to the Company in good condition, prior

to closing of the contract.

9. HANDLING OF DOCUMENTS

9.1. All documents prepared by the Firm in connection with the services to be

provided by them would be property of the The company. As and when

required or upon termination of the contract, the aforesaid documents

prepared specifically for this Assignment (including originals) would have to

be handed over to the company before final acceptance or thereafter.

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9.2. The Firm would take all necessary steps to ensure confidential handling of all

matters pertaining to any information developed or acquired by him from the

company under the terms of contract or in performance thereof.

9.3. The Firm would not prepare articles or photographs for publication or

speeches about the work and/or plant, contracts and installation in which the

company has interest without prior written consent of the company.

9.4. The Firm would take necessary steps to ensure that all staff employed on any

work in connection with this contract have noticed that the Indian Official

Secrets Acts, 1923 (XIX of 1923) applies to them and shall continue to apply

even after the execution of such work (s) under the contract.

10.SETTLEMENT OF DISPUTES

10.1. Any dispute(s) / difference(s) including those considered as such by only one

of the parties arising out of or in connection with the contract shall to the

extent possible be settled amicably between the parties.

10.2. If amicable settlement cannot be reached, then all disputed issues shall be

settled by CEO or MD of the Company.

10.3. Except as otherwise specifically provided in the contract, all disputes

concerning a question of fact arising under the contract would be decided by

CEO or MD of the Company subject to a written appeal by the Firm to the

company whose decision would be final and binding on the parties hereto.

11.Scope Reduction/ additional scope

Whereas, in case of scope reduction/ additional scope, the justified reduction/

addition in contract price shall be offered, discussed and agreed and accordingly

contract price shall be amended.

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1. Scope of Work

The scope of work is including but not limited to:

 Visit site to access the present situation of three Sea water based clarifiers.

 Perform Visual inspection/ NDT.

 Perform RLA & Health study of 39.5 M Diameter x 4.5 M SWD+ 0.5 FB (

Qty 2 Nos) & 22 M Diameter x 4.5 M SWD+ 0.5 FB ( Qty 1 Nos) having

following major components:

o Structure support for clarifier all parts.

o Bridge & Hand Rails,

o Propeller Assembly,

o Radial Launders with fasteners,

o Reaction cone,

o Cone support structure,

o Rack arm with neoprene squeeze,

o Centre cage assembly,

o Come scraper assembly,

o V Notch weir with anchor fasteners,

o Clarifier blowdown lines

o Turbine drive etc.

 Suggest remedial action to extent life of above mentioned parts.

 Suggest for any requirement of replacement of parts

 Submit detail report with justification & tentative cost estimate to execute

the suggestion.

 Suggest prospective parties for implement/ revival of PT plant clarifiers.

 Refer attached GA drawings of three clarifiers.

1.1. The scope of work includes from preparation of RFQ & RFP documents to

the signing of the O&M contract with the selected O&M contractor.

1.2. Consultant has to review existing plant conditions and set up, carry out

technical assessment of the plant, to assess O&M manpower requirement for

GPPC’s 702 MW CCPP O&M for RFP.

1.3. Consultant has to first submit the draft RFQ & RFP document (technical and

commercial tender document for outsourcing O&M contract for GPPC’s

CCPP) as per existing plant conditions and set up for GPPC review.

1.4. After incorporating the GPPC comments, final RFQ & RFP document shall

be prepared and submitted for tendering.

1.5. After receipt of the bids for the O&M contract bids are to be scrutinized and

the clarifications shall be issued.

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1.6. Arrange and attend the pre-bid meetings at Gandhinagar and subsequent

meetings with the bidders if required to discuss the issues & resolve them.

1.7. Finally, evaluate the bid and submit the recommendation report to GPPC.

1.8. Consultant shall be required to visit Gandhinagar for attending board

meetings and making presentations to the higher authorities.

1.9. Prepare the O&M contract document and finalize the same between the

GPPC & the selected O&M contractor.

1.10. The Consultant will make its utmost efforts so that at least within 12 months

from the date of issue of work order/ contract to the selected bidder, no issues

arise after the award of contract as far as interpretation/ implementation of

terms and conditions of tender is concerned. However, if Consultant fails to

facilitate the resolution within the said limit of 12 months; GPPC may its own

discretion, deduct/encash the appropriate amount out of the PBG submitted

by the Consultant.

2. No. of Visits

2.1. The Consultant shall be required to have one visit of Site office at village

Kovaya, near Ultra Tech Cement, Ta. Rajula, Dist. Amreli, Gujarat and One/

two visits to Corporate office at Gandhinagar.

2.2. The Consultant shall visit the Site/ corporate office as & when required to

collect the required information.

3. Timelines for completion of works

Sr. No. Duration/ Activity

1 20 days Submission of Draft report as per scope of work

mentioned herein.

2 10 days Submission of Final report as per scope of work

mentioned herein.

4.1. 100% of the Lumpsum fees shall be paid on completion of RLA & Health

study, submission of detailed report and after acceptance of the same by

4.2. Income tax/ work contract tax/ any other tax deducted from the invoice/ bill

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4.3. Amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return after due

4.4. GST applicable towards forfeiting of EMD, Security Deposit and PBG and

charging of penalty including liquidated damages in accordance with the

T&C of the contract shall be in the scope of contractor / supplier.

4.5. Price variation / Escalation: The price as quoted / mutual agreed remains firm

and fixed throughout the completion of work without any escalation.

5. Late Delivery Penalty: 50% per week subject to maximum 10% of the lumpsum

charges quoted by the consultant.

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Format of Contract Performance Bank Guarantee

(To be stamped in accordance with Stamp Act)

Bank Guarantee No.............

[OWNER's Name & Address]

In consideration of the....... [OWNER's Name]........ (Hereinafter referred to as the

‘OWNER’ which expression shall unless repugnant to the context or meaning

thereof, include its successors, administrators and assigns) having awarded to

M/s...... [Contractor's Name]............ with its Registered /Head Office

at............................ (Hereinafter referred to as the ‘Contractor’, which expression

shall unless repugnant to the context or meaning thereof, include its successors

administrators, executors and assigns), a Contract by issue of OWNER’s

Notification of Award No. ................ dated........... and the same having been

unequivocally accepted by the Contractor, resulting into a Contract bearing

Contractor having agreed to provide a Contract Performance Guarantee for the

faithful performance of the entire Contract equivalent to 10% ( ten percent) of the

said value of the Contract to the OWNER.

We ................[Name & Address of the Bank]..........having its Head Office

at...........................(hereinafter referred to as the ‘Bank’, which expression shall,

unless repugnant to the context or meaning thereof, include its successors,

administrators, executors and assigns) do hereby guarantee and undertake to pay the

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OWNER, on demand any and all monies payable by the Contractor to the extent of

..................(*).................... as aforesaid at any time upto

.........................(@)...................... [days/month/year] without any demur,

reservation, contest, recourse or protest and/or without any reference to the

Contractor. Any such demand made by the OWNER on the Bank shall be conclusive

and binding notwithstanding any difference between the OWNER and the

Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any

other authority. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER and further agrees that the guarantee herein

contained shall continue to be enforceable till the OWNER discharges this

The OWNER shall have the fullest liberty, without affecting in any way the liability

of the Bank under this guarantee, from time to time to extend the time for

performance of the Contract by the Contractor. The OWNER shall have the fullest

liberty, without affecting this guarantee, to postpone from time to time the exercise

of any powers vested in them or of any right which they might have against the

Contractor, and to exercise the same at any time in any manner, and either to enforce

or to forbear to enforce any covenants, contained or implied, in the Contract between

the OWNER and the Contractor or any other course or remedy or security available

to the OWNER. The Bank shall not be released of its obligations under these

presents by any exercise by the OWNER of its liberty with reference to the matters

aforesaid or any of them or by reason of any other act or forbearance or other acts of

omission or commission on the part of the OWNER or any other indulgence shown

by the OWNER or by any other matter or thing whatsoever which under law would,

but for this provision, have the effect of relieving the Bank.

The Bank also agrees that the OWNER at its option shall be entitled to enforce this

Guarantee against the Bank as a principal debtor, in the first instance without

proceeding against the Contractor and notwithstanding any security or other

guarantee that the OWNER may have in relation to the Contractor’s liabilities.

Notwithstanding anything contained hereinabove our liability under this guarantee

is restricted to .........................(*)......................... and it shall remain in force upto

and including .....................(@)...................... and shall be extended from time to

time for such period (not exceeding one year), as may be desired by M/s

.......[Contractor's Name]............ on whose behalf this guarantee has been given.

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Dated this ……………………. day of 20…… at…………………

(Signature) (Signature)

(Official Address) (Designation with Bank.. Stamp)

Attorney as per Power of Attorney

1. (*) This sum shall be ten percent (10%) of the total Contract Price for one

(@) This date will be as specified in the Contract.

2. The Bank Guarantee from a scheduled Bank in India is acceptable to the

3. The stamp papers of appropriate value shall be purchased in the name of

guarantee issuing Bank.

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